administrative assistant Jobs in Houston United States

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administrative assistant inrw

Houston Community College

<div>JOB SUMMARY 
Provide principal support in office by carrying out recurring office procedures. 
 
ESSENTIAL FUNCTIONS 
May be responsible for semester course scheduling, and track enrollment/personnel matters. 
 
Respond to special projects, frequently under deadline conditions. 
 
Respond to student and community inquiries as they arise. 
 
Manage supervisor&rsquo;s calendar. 
 
May support the implementation of dual credit recruitment, workshops, and other events. 
 
May provide support in coordinating and developing course offerings for regional dual credit programs. 
 
Gather documents necessary to hire part-time faculty and staff. 
 
May develop course schedule spreadsheets as directed by the supervisor. 
 
Inventory office supplies to prepare orders for purchase. 
 
Coordinate, schedule travel for Department faculty and staff. 
 
File correspondence, records, and other department documents. 
 
Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. 
 
Send, receive, and distribute faxes. 
 
Answer and screen phone calls, handling multiple lines. 
 
Perform other duties, tasks and assignments as required. 
 
QUALIFICATIONS 
Education &amp; Experience 
<ul>
<li>High school diploma or equivalent required
</li><li>2 years experience progressive secretarial experience required
</li><li>3 years experience preferred</li></ul>
Licensing &amp; Certification 
<ul>
<li>Valid Texas Driver License</li></ul>
Special Skills 
<ul>
<li>MS Office Programs
</li><li>Information Management Systems
</li><li>Organizational &amp; communication skills</li></ul>
Competencies 
<ul><li>
Serving customers</li><li>
Delivering high quality work</li><li>
Communicating effectively</li><li>
Using creative problem solving</li><li>
Prioritizing effectively</li><li>
Using technology effectively</li><li>
Being resourceful</li></ul>
Working Conditions 
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays. 
 
SECURITY SENSITIVE: 
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code &sect; 51.215 
<div>The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country&rsquo;s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team 
Play a central role at HCC as you keep our everyday operations running like clockwork. You&rsquo;ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you&rsquo;ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:
<ul>
<li>Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City&rsquo;s 55.</li>
<li>Approximately 145 languages are spoken here.</li>
<li>Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.</li>
<li>Houston is a major-league sports town, and don&rsquo;t forget the annual Houston Livestock Show &amp; Rodeo.</li>
<li>The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.</li>
<li>World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation&rsquo;s top institutions.</li>
<li>With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston&rsquo;s cultural scene.</li>
<li>Houston is the Culture &amp; Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
</li></ul>If this sounds like the role for you and you&rsquo;re ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran&rsquo;s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator 
Office of Equal Opportunity and Title IX

PO Box 667517
Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu 


HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.</div></div>

Administrative Assistant - INRW

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

JSL Multi Management Co

**MUST BE BI-LINGUAL IN SPANISH/ENGLISH**Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced setting, contributing to the overall success of our organization.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service and assistance.</li><li>Operate multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette at all times.</li><li>Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.</li><li>Handle correspondence via email and phone, supporting internal communication needs efficiently.</li><li>Maintain office supplies inventory, place orders as needed, and ensure the office environment remains tidy and organized.</li><li>Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping.</li><li>Assist with clerical tasks such as photocopying, scanning documents, and preparing reports or presentations.</li><li>Provide administrative support to team members or executives as needed, including personal assistant duties like calendar management and travel arrangements.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical or administrative skills.</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.</li><li>Familiarity with QuickBooks or bookkeeping software is a plus.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or front desk roles is preferred.</li><li>Attention to detail in proofreading documents and managing schedules accurately.</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us as an Office Assistant if you&rsquo;re energetic, detail-oriented, and eager to support a vibrant team! Your dedication will help foster a welcoming environment while ensuring operational excellence every day!</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Houston Drapery Center

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming, and professional office environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism</li><li>Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software</li><li>Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace</li><li>Support calendar management and appointment scheduling for staff members and executives</li><li>Assist with bookkeeping duties including invoice processing and basic financial record keeping</li><li>Provide excellent customer service by supporting clients, vendors, and internal teams with timely responses and support</li><li>Maintain office organization through filing systems, inventory management, and document management procedures</li><li>Support office management activities to improve workflow efficiency and overall office operations</li></ul>Experience<ul><li>Prior office experience or administrative support experience is required; familiarity with office procedures is highly preferred</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is essential</li><li>Experience with QuickBooks or other bookkeeping software is a plus</li><li>Bilingual skills are highly desirable to assist diverse client needs effectively</li><li>Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette and customer service orientation</li><li>Clerical skills such as typing quickly and accurately, proofreading documents, and data entry are necessary</li><li>Knowledge of front desk operations, multi-line phone systems, medical or dental receptionist duties, or personal assistant experience will be advantageous</li></ul>Join us as an Office Assistant where your enthusiasm meets your organizational talents! Be part of a team that values proactive support, clear communication, and a positive work environment. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.Pay: $18.00 - $22.00 per hourWork Location: In person

Rice University

<div>Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
 
Position Summary:
 
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
Ideal Candidate Statement:
 
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $19.90&ndash;$20.30 hourly, non-exempt.
 
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>High school diploma or equivalent
</li><li>2+ years&rsquo; experience providing administrative support, preferably in a university setting
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Proficient administrative skills including calendar management, meeting coordination, and office organization
</li><li>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</li><li>Strong interpersonal skills and a commitment to providing excellent customer service
</li><li>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</li><li>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</li><li>Exceptional attention to detail and a high level of accuracy in all work
</li><li>Ability to prioritize and manage multiple tasks and deadlines
</li><li>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</li><li>Problem-solving skills and the ability to work independently with minimal supervision
</li><li>Flexibility and adaptability to support changing office needs and event-based workloads
</li><li>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division 
 
</li></ul>Preferences:
<ul><li>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</li><li>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</li><li>Experience supporting events or programs, including scheduling, logistics, and vendor coordination 
 
</li></ul>Essential Functions:
<ul><li>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</li><li>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</li><li>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</li><li>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</li><li>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</li><li>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</li><li>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</li><li>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</li><li>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</li><li>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects 
 
</li></ul>Additional Functions:
<ul><li>Knowledge of university policies, procedures, and organizational structures
</li><li>Ability to draft and edit professional correspondence and documents with minimal oversight
</li><li>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</li><li>Understanding of admissions or enrollment operations and the academic calendar cycle
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Administrative Assistant II

Rice Engineering

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Explore 189+ Administrative assistant inrw in Houston United States this March. Find roles across top companies and apply now to boost your career.

189 administrative assistant inrw jobs In Houston United States

Administrative Assistant - INRW

Office Assistant

Office Assistant

Office Assistant

Administrative Assistant II

Administrative Assistant II

Executive Assistant (Remote)