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administrative assistant

Almoayyed International Group - Kingdom of Bahrain

We are looking for a detail-oriented and proactive Administrative Assistant to manage daily operational and coordination tasks. The role involves handling company vehicles, mobile lines, purchase orders, and various government-related transactions.Key Responsibilities:<ul><li>Assist in preparing, processing, and following up on purchase orders.</li><li>Manage administrative tasks related to company cars, including registration, insurance renewal, maintenance scheduling, and record keeping.</li><li>Handle mobile line requests, renewals, cancellations, and maintain updated record.</li><li>Coordinate and process transactions with ministries and government departments as required.</li><li>Maintain organized records and documentation (soft and hard copies).</li><li>Provide general administrative support to the team.</li></ul>Qualifications:<ul><li>Diploma or in Business Administration or related field.</li><li>0&ndash;2 years of experience in administrative support or office coordination.</li><li>Good communication skills in English/Arabic.</li><li>Proficiency in MS Office.</li></ul>Job Type: Full-time

Administrative Assistant

Pretty Paws

We invite you to become part of our team at an upscale mobile pet grooming business in Bahrain.Responsibilities:<ul><li>Record financial transactions via accounting software (Quickbooks).</li><li>Perform monthly reconciliations.</li><li>Support the team by performing tasks related to the operation, such as publishing daily schedules, team dispatching, etc.</li><li>Answer customer inquiries and provide customer support.</li><li>Follow the CRM communication plan.</li><li>Maintain communication with suppliers.</li><li>Carry out administrative duties such as document filing, data entry, etc.</li><li>Schedule and monitor preventive maintenance of equipment, arrange for repairs, and maintain equipment inventories.</li><li>Maintain supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Handle other administrative tasks as assigned by senior managers.</li></ul>Requirements:<ul><li>Bachelor's degree or higher.</li><li>Excellent written and verbal English communication skills.</li><li>Minimum one year of bookkeeping work experience in the GCC.</li><li>Good knowledge of Quickbooks or similar bookkeeping software.</li><li>Advanced competency in Microsoft Office and Google Workspace.</li><li>Knowledge of office management systems and procedures.</li><li>Working knowledge of office equipment.</li><li>Strong organisational skills.</li><li>Interpersonal skills.</li><li>Attention to detail and problem solving skills.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you currently in Bahrain?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>bookkeeping: 1 year (Required)</li></ul>

AM Consulting W.L.L

Position:Junior Assistant / Executive Assistant &ndash; ClaimsWe are recruiting on behalf of our client for a Junior Assistant / Executive Assistant (Claims) to support administrative and claims processing activities. This role is ideal for an organized and customer-focused professional with experience in insurance claims handling and strong coordination skills.Job SummaryThe Junior Assistant / Executive Assistant (Claims) will provide day-to-day administrative and clerical support while assisting in claims processing and customer interactions. The role involves document management, coordination with internal and external stakeholders, claims follow-ups, and support in AML/KYC-related activities.Key ResponsibilitiesAdministrative Support<ul><li>Manage document version control, filing, and retrieval of records.</li><li>Assist in preparing official documents, letters, and reports as assigned.</li><li>Maintain confidentiality of all office documents and sensitive information.</li><li>Maintain and update confidential databases, contact lists, and project-related documentation.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through memos, emails, and notices.</li><li>Coordinate with government offices, vendors, clients, and consultants as directed.</li><li>Ensure timely dissemination of information and follow-up on key decisions.</li></ul>Claims Processing &amp; Customer Support<ul><li>Handle maturity and survival benefit claim intimations, processing, and settlements.</li><li>Process and settle annuity, death, disability, and other outstanding claims.</li><li>Follow up on pending claims to ensure timely resolution.</li><li>Attend to email queries and walk-in customers related to claims.</li><li>Provide support to the Deputy MLRO on AML/KYC-related activities.</li></ul>Skills &amp; Competencies<ul><li>Strong written and verbal communication skills.</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern productivity tools.</li><li>Strong attention to detail and accuracy in documentation and correspondence.</li><li>Customer-oriented approach with the ability to manage sensitive cases professionally.</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s degree with insurance certification. Preference will be given to candidates holding FIII from the Insurance Institute of India.</li><li>Experience: Minimum 5&ndash;7 years of relevant experience in insurance claims administration or support roles, preferably within the life insurance sector.</li></ul>Job Type: Full-time

Junior Assistant / Executive Assistant – Claims

Position:Junior Assistant &ndash; Policy ServicingWe are hiring on behalf of our client for a Junior Assistant (Policy Servicing) to support daily administrative and clerical operations within the policy servicing function. This role is ideal for a dependable and well-organized professional with strong coordination skills and experience in office administration.Job SummaryThe Junior Assistant (Policy Servicing) will provide general administrative and clerical support to ensure smooth day-to-day office operations. The role involves document handling, internal coordination, basic customer and office support tasks, and maintaining an organized working environment.Key ResponsibilitiesAdministrative Support<ul><li>Manage document version control, filing, and retrieval of records.</li><li>Assist in the preparation of official documents, letters, and reports as assigned.</li><li>Maintain confidentiality of all office documents and sensitive information.</li><li>Maintain and update confidential databases, contact lists, and project-related documentation.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through memos, emails, and notices.</li><li>Coordinate with government offices, vendors, clients, and consultants as directed.</li><li>Ensure timely dissemination of information and follow-up on key decisions.</li></ul>Policy Servicing &amp; Office Support<ul><li>File policy-related correspondence and maintain organized records.</li><li>Scan incremental correspondence, handle copying, posting, and internal movement of files.</li><li>Manage transfer file copying and documentation.</li><li>Handle bank and exchange-related tasks and office-related outdoor work.</li><li>Provide and attend to refreshment requirements for officers and visitors.</li></ul>Skills &amp; Competencies<ul><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern productivity tools.</li><li>High attention to detail and accuracy in documentation.</li><li>Ability to follow instructions and manage routine tasks efficiently.</li></ul>Qualifications &amp; Experience<ul><li>Education: High School or Higher Secondary (10+2).</li><li>Experience: Minimum 5&ndash;7 years of relevant experience in administrative or clerical support roles, preferably within an office or service-oriented environment.</li></ul>Job Type: Full-time

Junior Assistant – Policy Servicing

Position: Junior Assistant / Assistant &ndash; InvestmentWe are recruiting on behalf of our client for a Junior Assistant / Assistant (Investment) to support the daily administrative and operational activities of the Investment Department. This role is well-suited for organized and detail-oriented professionals seeking experience in an investment or financial services environment.Job SummaryThe Junior Assistant / Assistant (Investment) will provide routine administrative, documentation, and coordination support to ensure the smooth functioning of the Investment Department. The role involves maintaining records, assisting with investment-related documentation, coordinating with external stakeholders, and supporting compliance and reporting requirements.Key ResponsibilitiesAdministrative &amp; Documentation Support<ul><li>Maintain proper filing, indexing, version control, and retrieval of investment-related documents.</li><li>Assist in drafting, formatting, and processing routine correspondence, reports, and internal notes.</li><li>Ensure confidentiality of documents and sensitive information.</li><li>Update and maintain databases, trackers, contact lists, and document registers.</li><li>Maintain records in line with audit and compliance requirements.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through emails, memos, and notices.</li><li>Coordinate with banks, custodians, brokers, consultants, and government offices for routine documentation and follow-ups.</li><li>Track confirmations, acknowledgements, and pending responses.</li><li>Assist in scheduling meetings and circulating agendas and supporting documents.</li></ul>Investment Operations Support<ul><li>Maintain records of investment transactions, confirmations, settlement documents, and maturity details.</li><li>Assist in reconciliation activities by compiling statements from banks and custodians.</li><li>Maintain trackers for coupon/interest receipts and fixed deposit maturities.</li><li>Support KYC documentation updates with banks, brokers, custodians, and counterparties.</li><li>Monitor investment-related emails and route them to the concerned officers.</li></ul>Compliance &amp; Reporting Assistance<ul><li>Assist in compiling information for VAT submissions and regulatory compliance.</li><li>Support preparation of routine MIS reports by collating data from multiple sources.</li><li>Assist during internal and external audits by providing required documentation.</li></ul>Skills &amp; Competencies<ul><li>Basic to good written and verbal communication skills.</li><li>Working knowledge of MS Office (Excel, Word, Outlook, PowerPoint).</li><li>Strong organizational skills with attention to detail.</li><li>Ability to follow instructions and work within defined procedures.</li></ul>Qualifications &amp; Experience<ul><li>Education: Plus Two (Higher Secondary) or Graduate in Commerce, Business Administration, or a related discipline.</li><li>Experience:</li><li>Junior Assistant: 1&ndash;2 years of relevant administrative or clerical experience.</li><li>Assistant: 2&ndash;3 years of experience in administrative or finance/investment support roles.</li></ul>Job Type: Full-time

Junior Assistant / Assistant – Investment

Position: Junior Assistant / Executive Assistant &ndash; AccountsWe are recruiting on behalf of our client for a Junior Assistant / Executive Assistant (Accounts) to provide administrative and accounting support to ensure smooth and efficient office and finance operations. This role is suitable for a detail-oriented professional with strong coordination skills and hands-on accounting support experience.Job SummaryThe Junior Assistant / Executive Assistant (Accounts) will be responsible for day-to-day administrative and clerical support, document management, coordination with internal and external stakeholders, and supporting accounting and payment-related activities. The role plays a key part in maintaining organized records, accurate reconciliations, and timely financial processes.Key ResponsibilitiesAdministrative Support<ul><li>Manage document version control, filing, and retrieval of records.</li><li>Assist in preparing official documents, letters, and reports as required.</li><li>Maintain confidentiality of all office documents and sensitive information.</li><li>Maintain and update confidential databases, contact lists, and project-related documentation.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through memos, emails, and notices.</li><li>Coordinate with government offices, vendors, clients, and consultants as directed.</li><li>Ensure timely dissemination and follow-up of information and key decisions.</li></ul>Accounting &amp; Finance Support<ul><li>Perform bank reconciliations and reconciliation of various account ledgers.</li><li>Prepare policy-related and corporate payments.</li><li>Maintain and file payment vouchers and supporting documents.</li><li>Handle collection of cash, DDs, TTs, adjustments, and remit daily collections to the bank.</li><li>Prepare cash books and scroll books.</li><li>Support ULIP accounting and reconciliation activities.</li></ul>Skills &amp; Competencies<ul><li>Strong written and verbal communication skills.</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern productivity tools.</li><li>Strong attention to detail and accuracy in documentation and financial records.</li><li>Ability to multitask and meet deadlines in a structured environment.</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Commerce, or a related discipline.</li><li>Experience: Minimum 5&ndash;7 years of relevant experience in administrative and accounts support roles, preferably supporting senior management.</li></ul>Job Type: Full-time

Junior Assistant / Executive Assistant – Accounts

Petiole Foods

We are looking for an IT &amp; Admin Assistant to provide first-level IT support and assist with day-to-day administrative, purchasing, and basic accounts coordination. This role is ideal for a junior candidate with hands-on IT experience who is also comfortable handling office and coordination tasks.Key ResponsibilitiesIT Support (Primary)<ul><li>Provide first-level IT support for users, systems, and basic hardware/software issues</li><li>Manage user access, email accounts, and system permissions</li><li>Support employee onboarding and offboarding from IT systems</li><li>Assist in managing document storage systems (Box, shared drives, cloud platforms)</li><li>Maintain basic IT documentation and records</li><li>Coordinate with external IT vendors when required</li><li>Handle CCTV Camera Troubleshooting, POS Setup &amp; Troubleshooting</li></ul>Admin &amp; Office Support<ul><li>Handle general administrative and office tasks</li><li>Support the purchase team with purchase requests, vendor follow-ups, and documentation</li><li>Assist the accounts team with invoice filing, document organization, and basic data entry</li><li>Manage office supplies and administrative records</li></ul>Coordination &amp; Compliance<ul><li>Ensure proper organization of digital and physical documents</li><li>Follow IT security policies and data access controls</li><li>Track tasks and ensure timely follow-up and resolution</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in IT, Computer Science, Business Administration, or related field</li><li>Minimum 1 year of IT support or systems experience (mandatory)</li><li>Basic IT troubleshooting knowledge</li><li>Familiarity with cloud/document tools (Box, Google Drive, OneDrive, etc.)</li><li>Good working knowledge of MS Office / Google Workspace</li><li>Good communication and coordination skills</li><li>Organized, reliable, and willing to learn</li></ul>Salary &amp; Benefits<ul><li>Salary range: BHD 300 &ndash; 350</li><li>Salary based on experience and skills</li><li>Growth opportunity in IT and administration</li></ul>Important: Only candidates with hands-on IT experience and a primary career focus in IT will be shortlisted.Job Type: Full-timePay: BD300.000 - BD350.000 per monthApplication Question(s):<ul><li>What is your Expected Salary? If above 300-350 BHD, please do not apply.</li><li>Please confirm whether your work experience is in IT. If not, you will not be shortlisted.</li></ul>Experience:<ul><li>IT support or systems: 1 year (Preferred)</li></ul>

IT & Admin Assistant

Explore 113+ Administrative assistant in Bahrain Jobs In Bahrain Jobs In Bahrain Jobs In Bahrain this February. Find roles across top companies and apply now to boost your career.

113 administrative assistant jobs In Bahrain Jobs In Bahrain Jobs In Bahrain Jobs In Bahrain

Administrative Assistant

Administrative Assistant

Junior Assistant / Executive Assistant – Claims

Junior Assistant – Policy Servicing

Junior Assistant / Assistant – Investment

Junior Assistant / Executive Assistant – Accounts

IT & Admin Assistant