legal assistant

administrative assistant

Durity Distribution

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to support our team in the smoke shop supply industry. This role helps keep daily office operations running smoothly and provides support to upper management with reports, administrative tasks, and special requests.This position will also be trained in PACT Act compliance and tobacco licensing. We are looking for someone who is professional, proactive, comfortable with office software, and able to manage multiple priorities in a fast-paced environment.Responsibilities<ul><li>Provide administrative support to upper management</li><li>Prepare reports, spreadsheets, and other documents as requested</li><li>Assist with PACT Act compliance tasks and recordkeeping</li><li>Assist with tobacco licensing applications, renewals, and related paperwork</li><li>Answer phone calls and emails in a professional manner</li><li>Maintain organized digital and physical files</li><li>Perform data entry and help maintain accurate business records</li><li>Coordinate office tasks, schedules, and follow-up items as needed</li><li>Maintain confidentiality and handle sensitive information professionally</li><li>Perform other administrative duties as assigned</li></ul>Qualifications<ul><li>Previous administrative or office experience preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to handle multiple tasks and shifting priorities</li><li>Professional written and verbal communication skills</li><li>Experience with Microsoft Office and Google Workspace preferred</li><li>Comfortable with spreadsheets, reports, and general office systems</li><li>Ability to work independently and stay on top of deadlines</li><li>Willingness to learn compliance requirements and licensing processes</li></ul>Preferred Qualifications<ul><li>Experience in a regulated industry is a plus</li><li>QuickBooks experience is a plus</li><li>Bilingual is a plus</li></ul>What We Offer<ul><li>Full-time, paid position</li><li>On-the-job training</li><li>Opportunity to learn compliance and licensing in a specialized industry</li><li>Supportive team environment</li><li>Growth opportunity for the right candidate</li></ul>Pay: $15.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant

GAS Global

<div>
 
 
 
 Long term contract assignment that can transition to direct after 6 months in Boise, ID
 
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 The Administrative Specialist/Assistant will collaborate with various department and project teams to complete administrative tasks related to construction projects. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in Microsoft Office Suite.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Maintain and update HR-related data in Excel spreadsheets and internal databases with a high degree of accuracy and confidentiality
 </li>
 <li>
 Ability to drive organizational efficiency through expert calendar management, travel coordination, event management, and cross- functional collaboration
 </li>
 <li>
 Submit and track employee and temporary staff access requests
 </li>
 <li>
 Receive and process purchase orders
 </li>
 <li>
 Provide administrative support to Payroll by managing and verifying employee and temporary staff time record
 </li>
 </ul>
 
 
 
 
 
 Skills Requested:
 
 
 <ul>
 <li>
 5+ years of experience supporting senior leaders across operations and multiple departments a +
 </li>
 <li>
 Recognized for discretion, attention to detail, and a people-first approach in fast-paced, high-growth environments
 </li>
 <li>
 Proficient in Microsoft Office products including Word, Excel, Outlook, Teams.
 </li>
 <li>
 Experience and ability to navigate and adapt to various outside online platforms to access client documents and information.
 </li>
 <li>
 Must possess a professional demeanor and positive attitude.
 </li>
 <li>
 Strong professional interpersonal, written, and verbal communication skills.
 </li>
 <li>
 Able to take direction and provide timely feedback on progress of tasks.
 </li>
 <li>
 Exceptional attention to detail, organization and active listening skills.
 </li>
 <li>
 Ability to manage multiple tasks.
 </li>
 </ul>
 
 
 
 
 
 Education/Training/Certifications
 
 
 <ul>
 <li>
 High School Degree or GED
 </li>
 </ul>
 
 
 
 
 *GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.
 
 
 
 
 
 JOB-10046257
 
 
 
</div>

Alloway Lighting Company

Job Overview We are seeking a dynamic and highly organized Executive Assistant and Retail Showroom Coordinator to join our team. This multifaceted role combines high-level administrative support with hands-on coordination of our retail showroom operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive communication, and a passion for delivering outstanding customer service. This position offers an exciting opportunity to contribute to both executive efficiency and the seamless operation of our retail space, ensuring an engaging experience for visitors and clients alike.Duties<ul><li>Provide comprehensive executive administrative support, including calendar management, appointment scheduling, and email correspondence to ensure smooth daily operations.</li><li>Manage a multi-line phone system with professionalism, demonstrating excellent phone etiquette and clear communication.</li><li>Coordinate retail showroom activities, including event planning, product displays, and customer engagement initiatives to enhance the visitor experience.</li><li>Oversee office management tasks such as filing, data entry, order management, and maintaining organized records.</li><li>Assist with project coordination by tracking deadlines, preparing reports, proofreading documents, and supporting special initiatives.</li><li>Handle personal assistant responsibilities for executives as needed, including travel arrangements and personal scheduling.</li><li>Utilize Microsoft Office Suite, Google Workspace, and Office experience to prepare presentations, transcriptions, and correspondence efficiently.</li><li>Managing and executing the companies Social Media Campaigns and Strategy</li></ul>Skills<ul><li>Proven experience in administrative roles with strong office management and clerical skills.</li><li>Exceptional organizational skills with the ability to multitask effectively in a busy environment.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry tools.</li><li>Event planning capabilities for retail promotions or special showroom events.</li><li>Excellent communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to proofread documents meticulously.</li><li>Familiarity with front desk operations, filing systems, multi-line phone systems, calendar management via Microsoft Outlook Calendar or similar tools.</li><li>Demonstrated ability to handle office tasks efficiently while maintaining a positive attitude under pressure. Join us in this vibrant role where your organizational prowess will directly impact our success! We are committed to fostering a supportive environment that values your skills and encourages professional growth through diverse responsibilities in both executive support and retail coordination.</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Executive Assistant and Retail Showroom Coordinator

Injury Care Research

Clinical Research AssistantInjury Care Research &amp; Family Care Research specialize in advancing medicine by conducting clinical research trials in the Treasure Valley. Administrative Assistant Job Responsibilities:.<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Assists with patient care and collection of medical history, medications and other data necessary for conducting clinical trials.</li><li>Data entry into medical records.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Work Hours &amp; Benefits: Full-time. 401k initiated after 1 year with 3% contribution by the company.Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Verbal Communication</li></ul>Education and Experience Requirements<ul><li>High school diploma or equivalent education required.</li><li>Medical office and patient care experience required.</li><li>Medical assistant experience preferred.</li><li>Knowledge of appropriate software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat</li><li>Valid driver&rsquo;s license and current automobile insurance</li></ul>Job Type: Full-timePay: $17.00 - $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Medical Office or Clinical Practice: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Boise, ID 83713 (Required)</li></ul>Ability to Relocate:<ul><li>Boise, ID 83713: Relocate before starting work (Required)</li></ul>Work Location: In person

Clinical Research Assistant/Medical Assistant

Ada County

<div><div><div><h2 class="jobSectionHeader">General Summary</h2></div> 
<div> 
 
 
Please Note: This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community&rsquo;s quality of life. Our Trial Court Administration team is growing, and this is an excellent opportunity to be a part of taking this team to the next level. 
 
We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:<ul><li>
Excellent medical, dental, and vision insurance</li><li>
Generous vacation and sick leave starting on day one</li><li>
11 paid holidays annually</li><li>
Participation in one of the nation&rsquo;s best state retirement systems, with 11.96% employer contribution</li><li>
457(b) deferred compensation plan with up to 3% county match, plus a401(k)</li><li>
Paid parental leave, life insurance, and robust wellness programs</li><li>
Ongoing training opportunities and career pathing 
</li></ul>
The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District. This includes responsibility for facilities management; serving as a liaison between agencies, the media, and the public; and developing and carrying out policies that enhance court system performance. 
 
Our Mission is to support court systems that put people first and ensure access to the court. 
 
POSITION GENERAL SUMMARY: 
Performs typing, filing, secretarial and varied administrative tasks in support of the Trial Court Administrator's Office. 
 
DISTINGUISHING FEATURES OF THE CLASS: 
Works under general supervision and acts under own initiative. Performs advanced work of a confidential nature that requires thorough knowledge of practices and policies. Coordinates activities across multiple offices and departments. An Administrative Specialist I is distinguished from an Administrative Specialist II because a I services only one division of TCA and II services all of TCA.</div>
<div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div><ul><li>Welcomes visitors and answers questions about court processes and procedures;</li><li>
Screens incoming telephone calls, answers questions, routes calls, and takes messages;</li><li>
Opens, sorts, and distributes mail;</li><li>
Composes letters, e-mails, and other correspondence, and disseminates information;</li><li>
Prepares and handles correspondence of a sensitive and confidential nature;</li><li>
Proofreads material for accuracy, completeness and punctuation;</li><li>
Maintains office files, indices, lists, and other records;</li><li>
Prepares and submits bills for payment, audits and processes witness claim forms for payment;</li><li>
Creates and processes requests for service;</li><li>
Orders office supplies and printing;</li><li>
Schedules conference rooms, meetings, and ensures rooms are properly prepared;</li><li>
Makes travel arrangements and processes registrations and travel related paperwork;</li><li>
Sorts, compiles and monitors weekly bail bond forfeiture lists, and overdue bail bond list;</li><li>
Prepares demand letters and other correspondence to bail bond agents;</li><li>
Coordinates the instant drug test for the judges, prepares bills, and keeps information logs and collects drug test fees;</li><li>
Receives and distributes felony pre-sentence investigations;</li><li>
Maintains the court's law library and updates codes for all judges and courtrooms;</li><li>
Assists with new judges' investitures ceremony and retired judges' retirement ceremonies;</li><li>
Schedules and assigns cases to retired district and magistrate judges, and assigns judges for all disqualified cases in Ada, Elmore, Valley and Boise counties;</li><li>
Generates yearly magistrate criminal court calendar and related documents;</li><li>
Provides weekly calendar updates to the Assistant Trial Court Administrator;</li><li>
Maintains and updates Sentencing Resource Manual for the judges, updates procedures manuals.</li></ul> 

ADDITIONAL FUNCTIONS:<ul><li>
Provides coverage for court personnel as necessary;</li><li>
Participates in training new employees;</li><li>
Assists with and completes miscellaneous projects as assigned;</li><li>
Coordinates Designated Examiner coverage for mental commitment hearings;</li><li>
Performs related functions as required.</li></ul></div>
<div><h2 class="jobSectionHeader">Job Requirements</h2></div>
<div><ul><li>High school diploma or equivalent;
</li><li>Considerable knowledge of modern office equipment, terminology, practices and procedures typically gained from three years of progressively responsible work experience;
</li><li>Knowledge of business English grammar, spelling and punctuation, and arithmetic;
</li><li>Skill in the operation of a personal computer and the MS Office Suite;
</li><li>Skill in proofreading material;
</li><li>Skill organizing projects, developing timelines, and schedules;
</li><li>Skill in communicating with culturally diverse populations;
</li><li>Skill typing from rough draft copy at a rate of 50 words per minute with a high degree of accuracy;
</li><li>Ability to prioritize and complete work assignments independently;
</li><li>Ability to deal with confidential information in a responsible manner;
</li><li>Ability to manage multiple projects in an effective and timely manner;
</li><li>Ability to summarize the proceedings of a conference in written form;
</li><li>Ability to meet and deal effectively with the public, some of whom may be irate or under stress, in a tactful and courteous manner;
</li><li>Ability to maintain complex clerical records;
</li><li>Ability to maintain effective working relationships.</li></ul> 

OTHER REQUIREMENTS:<ul>
<li>The Incumbent is subject to a criminal records check.</li></ul></div>
<div><h2 class="jobSectionHeader">Work Environment &amp; Physical Demands</h2></div>
<div><ul><li>Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;</li><li>
May be required to lift up to 20 lbs.;</li><li>
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.</li></ul> 

DISCLAIMER: 
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran&rsquo;s Preference for all County jobs except for those deemed &ldquo;key positions&rdquo; in accordance with Title 65, Chapter 5 of Idaho Code.</div></div></div>

Administrative Specialist II

City of Boise, ID

<div><div><div><h2 class="jobSectionHeader">Summary Statement</h2></div>
<div>Join us and play a key role in supporting department leadership through advanced, executive-level administrative expertise. In this position, you&rsquo;ll perform a wide range of independent work focused on office administration, project coordination, and quality assurance to help keep operations running efficiently. 
 
You'll support leaderships day-to-day operations while supporting teams on complex projects and coordinating interdepartmental initiatives. This role also serves as a central point for communication, helping ensure clear, transparent, and seamless information flow across the leadership team and with both internal and external stakeholders. 
 
We&rsquo;re looking for someone who can manage multiple priorities, exercise sound judgment, and proactively support leadership needs. This position works under general direction while collaborating closely with teams across the department to advance organizational goals. 
Required Knowledge, Experience, And Training<ul><li>
High school diploma or equivalent</li><li>
9 years of progressive experience working in an administration, clerical support position representing a program with governing guidelines, providing front-line customer service combined with clerical responsibility for processes and systems</li><li>
or an equivalent combination of education and/or experience</li></ul>
Licensing And Other Requirements<ul><li>
Valid state-issued driver's license.</li></ul>
Special Requirements 
Applicants must be able to pass:<ul><li>
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation</li><li>
Driving Record Check</li></ul></div> 

<div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div>Coordinates day-to-day work, delegates tasks and sets deadlines for the assigned team. Provides guidance, direction and support for training and reviews work. Ensures effective collaboration with other teams. Listens to team members&rsquo; input and feedback and resolves any issues or conflicts. 
 
Provides advanced administrative support to executive-level staff. Manages executive calendars, requiring a high attention to detail and interaction with internal and external executives and assistants to schedule various meetings. Proactively reviews calendars for conflict identification and resolution, ensuring priority meetings are scheduled. Tracks and follows up on action items and deliverables from meetings. Plans and creates agendas for executive staff and ensures all materials needed are prepared and accessible. 
 
Ensures effective communication and collaboration across divisions and departments, advancing strategic projects and programs. Assists in the development and administration of departmental and citywide policies, ensuring compliance with regulations and procedures. Keeps policies up to date and available to staff. 
 
Maintains and tracks deadlines and assists with task completion for department initiatives. Identifies inefficiencies in administrative processes and implements improvements. Uses data to develop solutions to enhance productivity and efficiency within the department and provide leadership insights and reports. Prepares and presents reports. Troubleshoots technical issues and recommends new technologies where applicable. Provides training and support for department software systems, ensuring that all staff are proficient in the use of workflow systems and other administrative tools. 
 
Plans, organizes and executes departmental meetings, events and special projects. Oversees emergency preparedness documentation and coordination. Assists with preparation of presentations, reports, complex documents, and materials for city council, committees and community outreach initiatives. 
 
Organizes, creates, compiles and prepares internal and external documents and maintains city standards to ensure consistent quality and tone. Prioritizes strategic information and understanding of department data to develop comprehensive reports and communications to management, city staff and the public. Drafts, edits and presents materials for internal communications, public reports and presentations to city officials and the public. 
 
Facilitates the use of an electronic record management database including filing and scanning, ensuring accurate and timely management of records and in accordance with public records management laws and regulations. 
 
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.</div>
<div><h2 class="jobSectionHeader">Requirements</h2></div>
<div>Additional Required Knowledge, Experience, And Training 
Knowledge of:; principles, methods and practices of executive-level administrative support; principles and practices of project management; public records management; strategic planning support to align department functions with organization goals; and computer usage including related software. 
 
Ability to:; maintain confidentiality; prioritize conflicts; improve processes; follow through on projects to successful completion; communicate effectively in the English Language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without reasonable accommodation. 
 
Individuals must be capable of operating vehicles safely and have an acceptable driving record. 
 
Preferred Knowledge, Experience, And Training 
Bachelor's degree in business, finance, public administration or a closely related field and twelve years of advanced executive administrative support, or an equivalent combination of education and/or experience. 
 
Experience working in a governmental setting.</div> 
<div><h2 class="jobSectionHeader">Working Conditions</h2></div>
<div>The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
Physical Efforts
 
While performing the duties of this job the employee is occasionally lifting/carrying up to 35 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds and rarely pushing/pulling up to 35 pounds. The noise level is rarely moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity. 
 
Working Environment 
The work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, areas of dust, odors, mist and gases or other airborne matter. Employees will also drive a vehicle as part of this position. 
This position works: some after hours meeting attendance</div></div></div>

Administrative Coordinator (Level V Admin)

SHR (Spectrum Healthcare Resources)

<div>
 
 Job Description
 
 
 
 Spectrum Healthcare Resources has an exciting Potential opportunity and is seeking a compassionate and organized
 
 Medical Support Assistant (MSA)
 
 to support the
 
 Department of Veterans Affairs
 
 in
 
 Boise, ID
 
 .
 
 
 This position plays a vital role in ensuring Veterans receive timely access to care while delivering exceptional customer service in a mission-driven healthcare environment.
 
 
 
 Monday-Friday | PTO &amp; Sick Time | Federal Holidays off | Medical, dental, vision, 401k
 
 
 
 As a Medical Support Assistant, you will serve as a
 
 key point of contact for Veterans
 
 , helping coordinate appointments, manage consults, and ensure smooth clinic operations.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Serve as the initial point of contact for Veterans, families, and visitors
 </li>
 <li>
 Schedule appointments and manage clinic access using VA electronic systems
 </li>
 <li>
 Maintain and monitor Electronic Wait Lists, consults, and recall lists
 </li>
 <li>
 Assist Veterans with scheduling and care coordination
 </li>
 <li>
 Provide timely and professional phone support
 </li>
 <li>
 Communicate clearly with clinical staff to support patient care
 </li>
 <li>
 Resolve patient concerns and escalate issues when necessary
 </li>
 <li>
 Maintain accurate patient information within electronic medical records
 
 
 </li>
 </ul>
 
 Customer Service Standards
 
 
 
 <ul>
 <li>
 Deliver respectful, courteous service to Veterans and staff
 </li>
 <li>
 Address concerns promptly (initiate within 24 hours)
 </li>
 <li>
 Assist patients in making informed healthcare decisions
 </li>
 <li>
 Maintain professionalism and confidentiality at all times
 </li>
 <li>
 Promote a positive image of the VA mission and team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 U.S. Residency required
 </li>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Typing speed of 50 WPM or higher
 </li>
 <li>
 Proficiency with Microsoft Office (Excel preferred)
 </li>
 <li>
 Experience working with electronic medical records
 </li>
 <li>
 Knowledge of medical terminology preferred
 </li>
 <li>
 Ability to prioritize tasks and work independently
 
 
 </li>
 </ul>
 
 Why Join Spectrum Healthcare Resources
 
 
 
 <ul>
 <li>
 Mission-driven work supporting America&rsquo;s Veterans
 </li>
 <li>
 Competitive compensation
 </li>
 <li>
 Full-time opportunity with stability
 </li>
 <li>
 Collaborative and professional healthcare environment
 </li>
 <li>
 Opportunities for growth within federal healthcare programs
 
 
 </li>
 </ul>
 If you're passionate about helping Veterans access the care they deserve, we encourage you to apply today.
 
 
 
 For More Information Contact
 
 
 
 Laura Hatcher
 
 
 314-744-4156
 
 
 Laura_Hatcher@spectrumhealth.com
 
 
 
 Company Overview
 
 
 
 At Spectrum, we utilize over thirty-five years of experience providing optimal solutions for federal agencies that are both innovative and cost-effective. We hold ourselves to the highest standard to ensure successful outcomes for the facilities and healthcare professionals we serve. As a Joint Commission Certified Healthcare Resource, dependability and service are the driving forces of our mission.
 
 
 EOE/Disabled/Veterans
 
 
 
 Location : Location
 
 
 
 US-ID-Boise
 
 
 
 Recruiter : Full Name: First Last
 
 
 
 Laura Hatcher
 
 
 
 Direct phone number
 
 
 
 3147444156
 
 
 
 Recruiter : Email
 
 
 
 Laura_Hatcher@spectrumhealth.com
</div>

Medical Support Assistant

Explore 35+ Administrative assistant in Boise this April. Find roles across top companies and apply now to boost your career.

35 administrative assistant jobs In Boise

Administrative Assistant

Administrative Assistant

Executive Assistant and Retail Showroom Coordinator

Clinical Research Assistant/Medical Assistant

Administrative Specialist II

Administrative Coordinator (Level V Admin)

Medical Support Assistant