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administrative assistant

Zahr Freighters

<div>Zahr Freighters is a growing logistics and freight services company in Dubai, known for its reliable operations and professional work culture. We are currently seeking a detail-oriented and proactive Administrative Assistant to support our daily office and operational activities. This role is ideal for a candidate who is well-organized, efficient, and capable of handling multiple administrative tasks in a fast-paced environment.

Key Responsibilities
<ul>
<li>Provide general administrative and clerical support to the management and operations team.</li>
<li>Handle phone calls, emails, correspondence, and visitor coordination in a professional manner.</li>
<li>Maintain and organize files, records, and documentation both in physical and digital formats.</li>
<li>Assist in preparing reports, invoices, quotations, and other office documents.</li>
<li>Coordinate with internal departments to support logistics and operational requirements.</li>
<li>Schedule meetings, manage calendars, and arrange appointments as required.</li>
<li>Monitor office supplies and coordinate with vendors for timely replenishment.</li>
<li>Support basic HR and accounts-related administrative tasks when needed.</li>
</ul>
Requirements and Skills
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field preferred.</li>
<li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li>
<li>Proficiency in MS Office applications such as Word, Excel, and Outlook.</li>
<li>Good communication skills in English; knowledge of Arabic is an added advantage.</li>
<li>Strong organizational skills with attention to detail and accuracy.</li>
<li>Ability to multitask, prioritize work, and meet deadlines.</li>
<li>Professional attitude with the ability to handle confidential information.</li>
</ul>
What We Offer
<ul>
<li>Competitive salary and benefits in accordance with UAE labor laws.</li>
<li>Stable work environment within a reputable logistics company.</li>
<li>Supportive team culture with opportunities to learn and grow.</li>
<li>Exposure to administrative operations within the freight and logistics industry.</li>
</ul>
This Administrative Assistant position is based in Dubai, offering an excellent opportunity to build your career with Zahr Freighters. If you are motivated, organized, and looking to grow within a professional logistics organization, we encourage you to apply and join our team.</div>

Administrative Assistant

MangoBot

<div>
 
 
 Company Description
 
 
 
 
 
 Mangobot pioneers AI and robotics innovation, creating intelligent solutions that drive efficiency and transform industries for a smarter future.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time, on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will oversee and perform various office support duties such as organizing files, maintaining schedules, coordinating meetings, and preparing reports. Additionally, the role involves managing communications, providing executive administrative assistance, and facilitating day-to-day clerical tasks to ensure smooth office operations.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Strong Administrative Assistance and Clerical Skills
 </li>
 <li>
 Effective Communication and impeccable Phone Etiquette
 </li>
 <li>
 Experience in Executive Administrative Assistance
 </li>
 <li>
 Proficiency in organizational and time management skills
 </li>
 <li>
 Experience with office software, such as word processors, spreadsheets, and scheduling tools
 </li>
 <li>
 Ability to multitask, prioritize tasks, and maintain confidentiality
 </li>
 <li>
 Bachelor&rsquo;s degree holder
 </li>
 <li>
 Pleasing Personality
 </li>
 <li>
 Sales Admin Support
 </li>
 </ul>
</div>

<div>
 
 The holder is responsible for providing administrative support by assisting in the activities that facilitate the flow of work in the related Division/Business Unit/Department. The role holder is also responsible for managing and providing all the paperwork, office procedures and other administrative tasks to facilitate operational requirements of the Division/Business Unit/Department.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Performs general clerical duties to include but not limited to: typing, photocopying, faxing, mailing, and filing
 </li>
 <li>
 Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
 </li>
 <li>
 Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same Coordinates and facilitates the supply and maintenance of office equipment, whenever required
 </li>
 <li>
 Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
 </li>
 <li>
 Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
 </li>
 <li>
 Develops and updates spreadsheets, documents, reports and presentations as per the requirement Composes and types routine letters, memoranda, reports, presentations and minutes of meetings Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
 </li>
 <li>
 Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department Maintains confidentiality of documents and information received
 </li>
 <li>
 Assists in the coordination, supervision, and completion of special projects as appropriate
 </li>
 </ul>
 
 
 
 
 Self-Management:
 
 <ul>
 <li>
 Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year
 </li>
 <li>
 Takes ownership of his/her own learning agenda by identifying development needs in consultation with the manager and agreeing on the individual development plan which goes beyond just training and development
 </li>
 <li>
 Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 A minimum of 1-3 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

Confidential

<div>
 
 A large conglomerate is looking for a Admin Assistant for procurement department for Projects /Data Centre business.
 
 
 
 
 
 
 Responsibilities:-
 
 
 <ul>
 <li>
 Assist in evaluating vendor qualifications and managing supplier communications
 </li>
 <li>
 Manage and process procurement approvals on platforms such as PM Web and Project Connect, ensuring all documentation and workflows are compliant and up to date
 </li>
 <li>
 Prepare periodic reports and dashboards on procurement status, technical compliance, and risk mitigation
 </li>
 <li>
 Assess and manage resource requirements for both pre- and post-contract phases, ensuring adequate staffing and expertise across different geographies.
 </li>
 <li>
 Coordinate with vendors to negotiate and finalize framework agreements for various Long Lead Equipment (LLEs), ensuring terms are favourable and compliant with company standards
 </li>
 <li>
 Maintain accurate records of technical submissions, procurement activities, and compliance documentation.
 </li>
 <li>
 Support audits and governance reviews related to supplier onboarding and technical compliance.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Education :-
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any field.
 </li>
 <li>
 8-10 years of experience in technical coordination or engineering procurement, ideally within data centre or large-scale infrastructure projects in the UAE.
 </li>
 <li>
 Strong understanding of technical specifications, procurement processes, and project documentation.
 </li>
 <li>
 Experience with MEP systems, vendor management, and contract administration.
 </li>
 </ul>
 
 
 
 
 
 Skills:-
 
 
 <ul>
 <li>
 Excellent communication and stakeholder management skills
 </li>
 <li>
 Proficiency in procurement and project management systems (PMWeb, Project Connect, Monday.com)
 </li>
 </ul>
 
 
</div>

Ultratec 3D Printing

<div>
 
 
 Role Description
 
 
 
 The HR &amp; Administrative Assistant will oversee day-to-day administrative responsibilities, support HR activities including onboarding and recruitment, and assist leadership with executive administrative tasks. The role requires effective communication with team members, vendors, and clients to ensure smooth operational workflows. You will play a vital role in maintaining administrative organization and supporting employee engagement within the company.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Experience in Human Resources (HR) and familiarity with recruitment, onboarding, and HR policies in UAE
 </li>
 <li>
 Junior level with 2+ years experience are encouraged to apply (No Senior level needed)
 </li>
 <li>
 Knowledge in UAE Labour law is an advantage
 </li>
 <li>
 Proficiency in Administrative Assistance to support leadership and manage office operations
 </li>
 <li>
 Strong Communication and Customer Service skills for effective interactions with employees, team members, and external stakeholders
 </li>
 <li>
 Exceptional organizational skills and the ability to multitask in a dynamic environment
 </li>
 <li>
 Proficiency in using office software tools (e.g., Microsoft Office Suite)
 </li>
 <li>
 Prior experience in a 3D printing, technology, or related innovative industry is an advantage
 </li>
 <li>
 Degree or diploma in Business Administration, HR, or a related field preferred
 </li>
 </ul>
</div>

HR & Administrative Assistant

Charterhouse Middle East

<div>
 
 
 AED 17,000 Per Month Plus Benefits
 
 
 
 
 
 
 Charterhouse is working with a leading international law firm in Dubai who are looking to hire a proactive, highly organised Legal Administrative Assistant to support their professional team. This is an excellent opportunity for an experienced administrator looking to develop their career within a prestigious legal environment.
 
 
 
 
 
 The Legal Administrative Assistant involves providing comprehensive administrative support to team members, including legal executives and partners within the Dubai office. Responsibilities include front-of-house support, such as welcoming clients, managing inbound and outbound calls, taking messages, and delegating calls, as well as supporting office facilities. The Administrative Assistant will also coordinate meetings, conferences, and training sessions, manage diaries, and arrange travel, including flights and accommodation. Additional duties include organising office events, managing supplier contracts, and assisting with the onboarding of new team members.
 
 
 
 
 
 In addition, this position will support in Legal Administration such as monitoring the legal secretarial inbox, document control, filing and binding, and maintaining client records. The Administrative Assistant will provide support with finance-related administration, including the billings process and processing expense claims.
 
 
 This is an exciting opportunity for an administrative professional, looking to advance their career within the legal sector.
 
 
 
 
 
 The ideal candidate will have a minimum of 2-3 years of administrative experience and be currently based in Dubai. Experience within professional services, financial services, or other corporate environments is essential. Strong written and verbal communication skills in English are required.
 
 
 
 
 
 UAE work experience is advantageous. The successful applicant will be positive, proactive, and friendly, demonstrating exceptional organisational skills while being both a strong team player and self-sufficient.
 
 
 
 
 
 Due to the nature of the role, candidates must have previous experience within legal, financial services or a professional services environment.
 
</div>

Legal Administrative Assistant

TALENTMATE

<div>
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support to various departments. You will be responsible for managing daily office tasks, coordinating schedules, handling correspondence, and providing excellent customer service. The ideal candidate should possess strong communication skills, have attention to detail, and be able to multitask effectively in a fast-paced environment. If you have a proactive attitude and thrive in a supportive role, we would love to have you on board.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and manage the daily schedule and appointments for senior staff.
 </li>
 <li>
 Organize and maintain accurate filing systems both digitally and physically.
 </li>
 <li>
 Prepare, edit, and distribute communications such as memos and emails.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and data analysis.
 </li>
 <li>
 Greet and provide general support to visitors and clients professionally.
 </li>
 <li>
 Handle incoming phone calls and route them to the appropriate departments.
 </li>
 <li>
 Order office supplies and work with vendors to ensure timely deliveries.
 </li>
 <li>
 Manage travel arrangements and itineraries for team members effectively.
 </li>
 <li>
 Maintain office equipment and coordinate repairs when necessary.
 </li>
 <li>
 Support team meetings by scheduling, taking notes, and handling follow-ups.
 </li>
 <li>
 Assist in the coordination and execution of company events and activities.
 </li>
 <li>
 Ensure all administrative duties are completed accurately and delivered on time.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; associate's degree preferred.
 </li>
 <li>
 Proven experience as an administrative assistant or office assistant role.
 </li>
 <li>
 Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
 </li>
 <li>
 Strong organizational skills with a keen attention to detail and accuracy.
 </li>
 <li>
 Excellent written and verbal communication skills are essential.
 </li>
 <li>
 Ability to multitask and prioritize tasks in a fast-paced environment.
 </li>
 <li>
 Demonstrated ability to maintain confidentiality and handle sensitive information.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Assistant 08J26

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532 administrative assistant jobs IN Dubai Jobs In United Arab Emirates

Administrative Assistant

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Administrative Assistant

Administrative Assistant

HR & Administrative Assistant

Legal Administrative Assistant

Administrative Assistant 08J26