administrative support coordinator (administrative support coordinator i), academic success and undergraduate advising

administrative support coordinator (administrative support coordinator ii), college of education - dean's office

administrative support coordinator (administrative support coordinator ii), college of social & behavioral sciences - dean's office

scheduling & curriculum analyst (administrative analyst/specialist - non-exempt), academic programs

graduate admissions professional (student services professional ii), graduate studies

payroll technician (payroll technician ii), human resources division

administrative support coordinator (administrative support coordinator i), academic success and undergraduate advising Jobs in San Bernardino

administrative support coordinator (administrative support coordinator ii), college of education - dean's office Jobs in San Bernardino

administrative support coordinator (administrative support coordinator ii), college of social & behavioral sciences - dean's office Jobs in San Bernardino

scheduling & curriculum analyst (administrative analyst/specialist - non-exempt), academic programs Jobs in San Bernardino

administrative assistant, nursing Jobs in San Bernardino

administrative assistant, nursing

administrative assistant

Parentz@Work

Job Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk duties with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to manage multiple responsibilities efficiently. Your positive attitude and proactive approach will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and friendly workplace.Responsibilities<ul><li>Greet visitors warmly, answer multi-line phone systems, and direct calls with excellent phone etiquette</li><li>Manage front desk operations, including scheduling appointments and handling incoming inquiries</li><li>Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility</li><li>Support office management tasks such as calendar management, meeting coordination, and time management</li><li>Assist with bookkeeping activities using QuickBooks or similar accounting software when needed</li><li>Provide customer support by addressing client questions and delivering exceptional service in person or over the phone</li><li>Perform clerical duties including copying, faxing, mailing, and managing office supplies to keep the workspace efficient and well-stocked</li></ul>Requirements<ul><li>Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Prior experience in administrative roles such as medical or dental receptionist is a plus</li><li>Bilingual abilities are required</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of multi-line phone systems, filing procedures, and general office management practices</li><li>Exceptional customer service skills paired with professional phone etiquette and a friendly demeanor</li><li>Ability to handle confidential information discreetly while managing calendar appointments and personal assistant tasks</li></ul>Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while making a positive impact every day. We value energetic individuals who thrive on providing outstanding support in a professional setting.Pay: $20.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: Remote

Receptionist/Administrative Assistant

SAC Health

<div>Who We Are:
SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients.
Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSCNCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20
 
 
What We Are Looking For
The Administrative Assistant provides clerical support to Nursing leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events.
Schedule: 5 days per week, 8 hours per day, Monday - Friday 8am-5pm 1 hour lunch |Location: Brier Clinic, San Bernardino, CA
ESSENTIAL FUNCTIONS AND DELIVERABLES<ul><li>
Assists in the development, maintenance, and tracking of departmental files.</li><li>
Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows.</li><li>
Responsible for department supply ordering and inventory.</li><li>
Maintain department electronic files and share drives.</li><li>
Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects.</li><li>
Maintains department share drive, ensuring folders are up to date.</li><li>
Prepares reports for department leadership.</li><li>
Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members.</li><li>
Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department.</li><li>
Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date.</li><li>
Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews.</li><li>
Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements.</li><li>
Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders.</li><li>
This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance.</li><li>
Assists with completing administrative forms and documents related to staffing.</li><li>
Verifies department communication for accuracy. Assists in editing electronic communication from department leaders.</li><li>
Other duties as outlined in the official job description.</li></ul>
QUALIFICATIONS:<ul><li>
Education: High School Diploma or equivalent required. AA/AS degree preferred.</li><li>
Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance.</li><li>
Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred.</li><li>
Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory.</li><li>
Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters.</li><li>
Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical.</li><li>
Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas.</li></ul>
EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Full Benefits Package!
Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more!
Learn More About the Work We Do:
SAC Health's Mission: SAC Health's mission is to reflect the healing ministrylove of Jesus Christ through healthcare, educationpartnerships that empower our communities to flourish.
SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect</div>

Administrative Assistant, Nursing

California State University, San Bernardino

<div><div>Job no: 556364 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div>
<div>Job Summary:

Serves as the primary point of contact for the advising office, providing comprehensive administrative support to the Director of Advising. This role maintains departmental contracts, coordinates with Financial Operations to ensure accurate budgeting, and assist with recruitments, training, and lead work direction of student assistants to maintain an efficient and welcoming front office environment.

Responsibilities:
<div>Administrative Coordination 
<ul><li>Coordinates the Director&rsquo;s travel arrangements, including but not limited to booking transportation and lodging, registering for conferences and workshops, processing related fees, providing itinerary information, and preparing and submitting travel authorizations and claims.</li><li>Tracks and maintains staff vacation requests on Outlook calendar, ensuring approval from Director.</li><li>Schedules and tracks the Director's outlook calendar for meetings, appointments, and calls.
</li><li>Under general supervision, submits, processes, and monitors monthly payroll for all staff members in the department, including receiving proper approvals in accordance to payroll deadlines.
</li><li>Provides comprehensive clerical and administrative support to the Director of Advising.</li><li>Notifies appropriate supervisor of staff absences and coordinates adjustments to ensure coverage and meet operational needs.
</li><li>Receives department orders (i.e. Staples) and verifies that the inventory received matches the original order submitted.</li><li>Obtains and distributes paychecks for advising. Serves as backup if the AVP office cannot pick up checks.
</li><li>Updates and maintains the front desk operational manual for the Administrative Support Coordinator (ASC) and student assistants.
</li><li>Applies reasoning and judgment to provide input on office procedures.
</li><li>Schedules meetings via Zoom and Teams for the department.
</li><li>Compiles and creates standard Qualtrics surveys and shares results with the advising directors.
</li><li>Utilizes the Event Management System (EMS) via PeopleSoft (PS) to prepare and submit event scheduling requests. Ensures approval is received from the Director and Financial Operations Analyst (FOA) budget.
</li><li>Prepares general correspondences, memorandums, and letters.
</li><li>Schedules and maintains conference room UH-329.</li><li>Attends committee meetings as needed, transcribes minutes, drafts memorandums and correspondences, and follows up on action items.
</li><li>Maintains and monitors onboarding and offboarding employee checklists to ensure proper access and training requirements.
</li><li>Serve as the CIA access for advising staff.</li></ul></div>
<div>
Customer Service 
<ul><li>Serves as the first point of contact for students, staff, and visitors.
</li><li>Applies working knowledge of departments to screen incoming calls and office visitors to provide accurate information or refer callers to the appropriate individuals or other campus offices.</li><li>Takes messages and coordinates the scheduling of appointments, interviews, and meetings for the Advising Director and staff.
</li><li>Answers routine questions from University personnel and the general public regarding ASUA -Advising and/or any of ASUA's other departments.
</li><li>Sends information to individuals inquiring about the Advising program.</li></ul></div>
<div>
Student Assistance 
<ul><li>Assists with the recruitment and onboarding of student assistants by coordinating job postings, scheduling interviews, and preparing hiring documentation in collaboration with the Financial Operations Analyst.</li><li>Collaborates with the AVP office Manager on student assistant training and professional development.</li><li>Provides lead work direction to the front office student assistants.</li><li>Reviews and approves student assistant hours in CHRS system and provides tasks.</li><li>Maintains and distributes the student assistant work schedule each semester and shares updates with the Advising team.</li><li>Monitors the student assistant budget and collaborates with the FOA to track student assistant positions, funding levels, and employment status updates for Advising.</li><li>Works with the FOA to post student assistant jobs. May provide input for selecting candidates and schedules the interviews.</li><li>Ensures all student evaluations are signed and completed by May by all required parties.</li></ul></div>
<div>
Budget 
<ul><li>Collaborates with the FOA to ensure all fiscal year (FY) deadlines are met and completed on time.
</li><li>Coordinates and tracks department contracts (i.e., copy machine, telephones) in collaboration with the FOA to maintain accurate budget records.
</li><li>Prepares and processes state and Philanthropic travel advances, expense claims, and mileage reimbursements in collaboration with the FOA to maintain accurate budget records.
</li><li>Submits online Staples orders for office supplies, equipment, hardware, and software on a needed basis. Ensures all required requisitions and hospitality forms are completed, approved, and properly documented.</li><li>Prepares, submits, and tracks departmental duplicating and printing requests, maintaining detailed records in the budget spreadsheet in coordination with the FOA.</li></ul></div>
<div>
Office Duties 
<ul><li>Operate all office machines and equipment necessary to support daily departmental operations.</li><li>Assist in maintaining office supply storage.</li><li>Maintains front desk area in an orderly manner.</li><li>Maintains department bulletin board and signage with the assistance of student staff.</li><li>Receives, logs, date-stamps, and distributes incoming mail and office supply deliveries in a timely manner.</li><li>Attends staff meetings.</li><li>Prepares mailing materials.</li><li>Assists with special projects or assignments as directed by the Director or AVP Office.</li><li>Participates in university-provided training and professional development opportunities to enhance job knowledge and skills.</li><li>Other classification related duties as assigned.</li></ul></div>

Minimum Qualifications:
High School diploma or its equivalent and three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Experience to be fully functional in all technical aspects of work assignments.</li><li>Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.</li><li>Thorough knowledge of English grammar, punctuation, and spelling.</li><li>Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.</li><li>Ability to independently handle multiple work unit priorities and projects.</li><li>Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.</li><li>Working knowledge of budget policies and procedures.</li><li>Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.</li><li>Ability to draft and compose correspondence and standard reports.</li><li>Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</li></ul>

Preferred Qualifications:
<ul><li>Higher Education experience preferred.</li><li>Experience in processing travel and timekeeping, and Public contract experience preferred.</li><li>Knowledge of PeopleSoft and Microsoft Office preferred.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: 19 Mar 2026 Pacific Daylight Time 
Applications close: 02 Apr 2026 Pacific Daylight Time</div>

Administrative Support Coordinator (Administrative Support Coordinator I), Academic Success and Undergraduate Advising

California State University

<div><div>Job no: 556364 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Job Summary:

Serves as the primary point of contact for the advising office, providing comprehensive administrative support to the Director of Advising. This role maintains departmental contracts, coordinates with Financial Operations to ensure accurate budgeting, and assist with recruitments, training, and lead work direction of student assistants to maintain an efficient and welcoming front office environment.

Responsibilities:
<div>Administrative Coordination 
<ul><li>Coordinates the Director&rsquo;s travel arrangements, including but not limited to booking transportation and lodging, registering for conferences and workshops, processing related fees, providing itinerary information, and preparing and submitting travel authorizations and claims.</li><li>Tracks and maintains staff vacation requests on Outlook calendar, ensuring approval from Director.</li><li>Schedules and tracks the Director's outlook calendar for meetings, appointments, and calls.
</li><li>Under general supervision, submits, processes, and monitors monthly payroll for all staff members in the department, including receiving proper approvals in accordance to payroll deadlines.
</li><li>Provides comprehensive clerical and administrative support to the Director of Advising.</li><li>Notifies appropriate supervisor of staff absences and coordinates adjustments to ensure coverage and meet operational needs.
</li><li>Receives department orders (i.e. Staples) and verifies that the inventory received matches the original order submitted.</li><li>Obtains and distributes paychecks for advising. Serves as backup if the AVP office cannot pick up checks.
</li><li>Updates and maintains the front desk operational manual for the Administrative Support Coordinator (ASC) and student assistants.
</li><li>Applies reasoning and judgment to provide input on office procedures.
</li><li>Schedules meetings via Zoom and Teams for the department.
</li><li>Compiles and creates standard Qualtrics surveys and shares results with the advising directors.
</li><li>Utilizes the Event Management System (EMS) via PeopleSoft (PS) to prepare and submit event scheduling requests. Ensures approval is received from the Director and Financial Operations Analyst (FOA) budget.
</li><li>Prepares general correspondences, memorandums, and letters.
</li><li>Schedules and maintains conference room UH-329.</li><li>Attends committee meetings as needed, transcribes minutes, drafts memorandums and correspondences, and follows up on action items.
</li><li>Maintains and monitors onboarding and offboarding employee checklists to ensure proper access and training requirements.
</li><li>Serve as the CIA access for advising staff.</li></ul></div>
<div>
Customer Service 
<ul><li>Serves as the first point of contact for students, staff, and visitors.
</li><li>Applies working knowledge of departments to screen incoming calls and office visitors to provide accurate information or refer callers to the appropriate individuals or other campus offices.</li><li>Takes messages and coordinates the scheduling of appointments, interviews, and meetings for the Advising Director and staff.
</li><li>Answers routine questions from University personnel and the general public regarding ASUA -Advising and/or any of ASUA's other departments.
</li><li>Sends information to individuals inquiring about the Advising program.</li></ul></div>
<div>
Student Assistance 
<ul><li>Assists with the recruitment and onboarding of student assistants by coordinating job postings, scheduling interviews, and preparing hiring documentation in collaboration with the Financial Operations Analyst.</li><li>Collaborates with the AVP office Manager on student assistant training and professional development.</li><li>Provides lead work direction to the front office student assistants.</li><li>Reviews and approves student assistant hours in CHRS system and provides tasks.</li><li>Maintains and distributes the student assistant work schedule each semester and shares updates with the Advising team.</li><li>Monitors the student assistant budget and collaborates with the FOA to track student assistant positions, funding levels, and employment status updates for Advising.</li><li>Works with the FOA to post student assistant jobs. May provide input for selecting candidates and schedules the interviews.</li><li>Ensures all student evaluations are signed and completed by May by all required parties.</li></ul></div>
<div>
Budget 
<ul><li>Collaborates with the FOA to ensure all fiscal year (FY) deadlines are met and completed on time.
</li><li>Coordinates and tracks department contracts (i.e., copy machine, telephones) in collaboration with the FOA to maintain accurate budget records.
</li><li>Prepares and processes state and Philanthropic travel advances, expense claims, and mileage reimbursements in collaboration with the FOA to maintain accurate budget records.
</li><li>Submits online Staples orders for office supplies, equipment, hardware, and software on a needed basis. Ensures all required requisitions and hospitality forms are completed, approved, and properly documented.</li><li>Prepares, submits, and tracks departmental duplicating and printing requests, maintaining detailed records in the budget spreadsheet in coordination with the FOA.</li></ul></div>
<div>
Office Duties 
<ul><li>Operate all office machines and equipment necessary to support daily departmental operations.</li><li>Assist in maintaining office supply storage.</li><li>Maintains front desk area in an orderly manner.</li><li>Maintains department bulletin board and signage with the assistance of student staff.</li><li>Receives, logs, date-stamps, and distributes incoming mail and office supply deliveries in a timely manner.</li><li>Attends staff meetings.</li><li>Prepares mailing materials.</li><li>Assists with special projects or assignments as directed by the Director or AVP Office.</li><li>Participates in university-provided training and professional development opportunities to enhance job knowledge and skills.</li><li>Other classification related duties as assigned.</li></ul></div>

Minimum Qualifications:
High School diploma or its equivalent and three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Experience to be fully functional in all technical aspects of work assignments.</li><li>Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.</li><li>Thorough knowledge of English grammar, punctuation, and spelling.</li><li>Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.</li><li>Ability to independently handle multiple work unit priorities and projects.</li><li>Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.</li><li>Working knowledge of budget policies and procedures.</li><li>Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.</li><li>Ability to draft and compose correspondence and standard reports.</li><li>Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</li></ul>

Preferred Qualifications:
<ul><li>Higher Education experience preferred.</li><li>Experience in processing travel and timekeeping, and Public contract experience preferred.</li><li>Knowledge of PeopleSoft and Microsoft Office preferred.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: Mar 19 2026 Pacific Daylight Time 
Applications close: Apr 02 2026 Pacific Daylight Time</div>

InnovAge

<div>
 
 Responsibilities
 
 
 
 The
 
 Scheduling Coordinator
 
 assists in participant care responsibilities by performing receptionist duties, escorting participants to exam rooms and scheduling and coordinating various appointments between the participant and providers. The Scheduling Coordinator also performs a variety of clerical duties and provides administrative support to all clinic functions.
 
 
 Participant Scheduling and Support &ndash; 75%
 
 
 <ul>
 <li>
 Schedules appointments with internal providers and with external network specialists&rsquo; offices for consultations and procedures as ordered by PACE primary care physicians.
 </li>
 <li>
 Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow.
 </li>
 <li>
 Works as a liaison to these specialists&rsquo; offices for coordinating care and relaying information to PACE operations leadership team as appropriate.
 </li>
 <li>
 Coordinates with the transportation department to schedule outside and special in-house appointments for participants.
 </li>
 <li>
 Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements.
 </li>
 <li>
 Coordinates escorts with the ADHC staff.
 </li>
 <li>
 Takes information from participants to start the triage process for those seeking care without a scheduled appointment
 
 
 
 </li>
 </ul>
 Clinic and Support &ndash; 25%
 
 
 <ul>
 <li>
 Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information.
 </li>
 <li>
 Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested.
 </li>
 <li>
 Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures.
 </li>
 <li>
 Maintains inventory of clinic supplies and puts needed supplies on re-order list. Ensures that necessary supplies are always available.
 </li>
 <li>
 Performs any necessary filing or clerical duties necessary to complete charting requirements.
 </li>
 <li>
 Completes weekly audits as assigned.
 </li>
 <li>
 Confirms that lab results are received and contact the lab company as needed for additional information.
 </li>
 <li>
 Requests consultation notes and diagnostic tests by fax as needed.
 
 
 
 </li>
 </ul>
 
 Required
 
 
 
 <ul>
 <li>
 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
 </li>
 <li>
 1+ yr scheduling experience
 </li>
 <li>
 Medical Terminology
 </li>
 <li>
 EMR
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Using Epic EMR
 </li>
 <li>
 Current state issued Certified Nursing Assistant (CNA) license and/or Medical Assistant certificate
 </li>
 <li>
 Clinic health care experience in a geriatrics setting
 </li>
 <li>
 Experience as a Nursing Assistant in home care, long-term care, daycare or group home
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
 
 
 InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&amp;D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
 
 
 Applicants are considered until the position is filled.
 
 
 
 Additional Information
 
 
 
 
 Compensation Disclaimer
 
 
 
 The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.
 
 
 
 Attention Florida Applicants
 
 
 
 This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse.
 
 
 For more information, please visit the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com
 
 
 
 Agency Disclaimer
 
 
 
 InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.
</div>

Scheduling Coordinator

<div><div>Job no: 556359 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div>
<div>Job Summary:

The incumbent will report to the Dean in the Watson College of Education (WCOE) while working closely with the dean&rsquo;s Executive Assistant. Must have the ability to coordinate, prioritize and monitor projects through their completion with accountability for end results while establishing priorities to meet deadlines.

Responsibilities:
Serve as the first point of contact for the WCOE Dean&rsquo;s Office. Provide excellent customer service to students, faculty, and other campus departments and colleges by applying comprehensive knowledge and interpretation of departmental and university policies, procedures, and practices.

Answer phone calls and assist with walk-in inquiries from faculty, staff and students with professionalism and mutual respect. Use judgment and discretion to resolve most office administration problems. Provide information to students about procedures on various matters, such as change of grade, course overload, class add and drop process.

Maintain office inventory and procure educational materials, office supplies, and equipment, through requisitions or corporate card purchases. Prepare appropriate documentation for business activities and events; and submit duplication or printing requests as needed.

Act as a liaison with procurement and suppliers, vendors, and campus departments to coordinate purchases. Process other forms when required (e.g., ICT Review/Approval, over $10K Approval, Sole Source/Brand Approval, Independent Contractor) and obtain required signatures. Reconcile corporate card purchases monthly.

Provide procurement support to the college Technology Support Specialist. Ensure university policy and procedures are followed to assist in expediting the process. Maintain ongoing communication with the Technology Support Specialist regarding the status of the order.

Maintain WCOE digital calendars related to atrium and laboratory space usage. Accurately document use of space and verify availability.

Coordinate the use of the college golf cart. Accurately track cart usage ensuring the cart is checked out, and checked back in as needed. Oversee the coordination of cart maintenance with appropriate campus offices ensuring cart is appropriately maintained. Coordinate cart storage during campus closures and the cart retrieval when campus opens up again.

Resolve a broad range of operational and procedural administrative problems which may require research, analysis, and evaluation of information may need to be solved. Project is coordinated through initiation, execution, coordination, implementation, and evaluation.

Develop and maintain processes to accurately collect data and maintain records. Create detailed college reports and publications, including newsletters, brochures, monthly highlights, projects seeking donor funding, and the annual college magazine for WCOE. Utilize Canva, Adobe Photoshop, and Adobe Stock to create and format these materials.

Under the direction of the Dean and as part of a college committee, act as the lead administrative support coordinator for the annual Educational Leadership Summit and a variety of small college events, meetings, and community building events, including WCOE faculty and staff meetings and faculty book club.

Coordinate all aspects of event planning and execution, including logistics, communication, documentation, and task tracking to ensure successful events. Effectively communicate event needs to WCOE leadership, faculty and staff. Collaborate with colleagues to confirm required tasks are executed in a timely manner, track event details through documentation of meeting minutes and utilize spreadsheets to track delegation of event duties. Collect detailed event information for post event reports and develop the final report for the dean.

Demonstrate expertise in using office software packages, technology, and systems. Utilize Drupal to maintain the internal WCOE faculty and staff website to ensure accurate and up-to-date information is added as needed. Maintain the WCOE social media accounts posting a variety of WCOE events and college highlight information on a regular basis.

Assist with the recruitment and supervision of student assistants in the WCOE dean&rsquo;s suite. Maintain current and accurate knowledge of Federal Work Study requirements. Facilitate the recruitment process, assign tasks, coordinate student work schedules, track award balances, collect and review time sheets, and provide input to annual evaluations.

Pick up pay warrants from Student Financial Services. Notify departments when pay warrants are available. Distribute pay warrants as needed.

Perform other classification related duties as assigned.

Minimum Qualifications:
High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.</li><li>Thorough mastery of English grammar, punctuation, and spelling.</li><li>Expertise in using office software packages, technology, and systems.</li><li>Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.</li><li>Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.</li><li>Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.</li><li>Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.</li><li>Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.</li><li>Ability to effectively write and present own reports.</li><li>Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.</li><li>Ability to use negotiation and persuasion skills to achieve results and expedite projects.</li></ul>

Preferred Qualifications:
<div>
Experience utilizing the following programs: 
<ul><li>MS Excel</li><li>Canva</li><li>Adobe Photoshop</li><li>Drupal</li></ul></div>

License / Certification

Valid CA Drivers License

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,367 per month for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6.362 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: 19 Mar 2026 Pacific Daylight Time 
Applications close: 02 Apr 2026 Pacific Daylight Time</div>

Administrative Support Coordinator (Administrative Support Coordinator II), College of Education - Dean's Office

<div><div>Job no: 556359 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Job Summary:

The incumbent will report to the Dean in the Watson College of Education (WCOE) while working closely with the dean&rsquo;s Executive Assistant. Must have the ability to coordinate, prioritize and monitor projects through their completion with accountability for end results while establishing priorities to meet deadlines.

Responsibilities:
Serve as the first point of contact for the WCOE Dean&rsquo;s Office. Provide excellent customer service to students, faculty, and other campus departments and colleges by applying comprehensive knowledge and interpretation of departmental and university policies, procedures, and practices.

Answer phone calls and assist with walk-in inquiries from faculty, staff and students with professionalism and mutual respect. Use judgment and discretion to resolve most office administration problems. Provide information to students about procedures on various matters, such as change of grade, course overload, class add and drop process.

Maintain office inventory and procure educational materials, office supplies, and equipment, through requisitions or corporate card purchases. Prepare appropriate documentation for business activities and events; and submit duplication or printing requests as needed.

Act as a liaison with procurement and suppliers, vendors, and campus departments to coordinate purchases. Process other forms when required (e.g., ICT Review/Approval, over $10K Approval, Sole Source/Brand Approval, Independent Contractor) and obtain required signatures. Reconcile corporate card purchases monthly.

Provide procurement support to the college Technology Support Specialist. Ensure university policy and procedures are followed to assist in expediting the process. Maintain ongoing communication with the Technology Support Specialist regarding the status of the order.

Maintain WCOE digital calendars related to atrium and laboratory space usage. Accurately document use of space and verify availability.

Coordinate the use of the college golf cart. Accurately track cart usage ensuring the cart is checked out, and checked back in as needed. Oversee the coordination of cart maintenance with appropriate campus offices ensuring cart is appropriately maintained. Coordinate cart storage during campus closures and the cart retrieval when campus opens up again.

Resolve a broad range of operational and procedural administrative problems which may require research, analysis, and evaluation of information may need to be solved. Project is coordinated through initiation, execution, coordination, implementation, and evaluation.

Develop and maintain processes to accurately collect data and maintain records. Create detailed college reports and publications, including newsletters, brochures, monthly highlights, projects seeking donor funding, and the annual college magazine for WCOE. Utilize Canva, Adobe Photoshop, and Adobe Stock to create and format these materials.

Under the direction of the Dean and as part of a college committee, act as the lead administrative support coordinator for the annual Educational Leadership Summit and a variety of small college events, meetings, and community building events, including WCOE faculty and staff meetings and faculty book club.

Coordinate all aspects of event planning and execution, including logistics, communication, documentation, and task tracking to ensure successful events. Effectively communicate event needs to WCOE leadership, faculty and staff. Collaborate with colleagues to confirm required tasks are executed in a timely manner, track event details through documentation of meeting minutes and utilize spreadsheets to track delegation of event duties. Collect detailed event information for post event reports and develop the final report for the dean.

Demonstrate expertise in using office software packages, technology, and systems. Utilize Drupal to maintain the internal WCOE faculty and staff website to ensure accurate and up-to-date information is added as needed. Maintain the WCOE social media accounts posting a variety of WCOE events and college highlight information on a regular basis.

Assist with the recruitment and supervision of student assistants in the WCOE dean&rsquo;s suite. Maintain current and accurate knowledge of Federal Work Study requirements. Facilitate the recruitment process, assign tasks, coordinate student work schedules, track award balances, collect and review time sheets, and provide input to annual evaluations.

Pick up pay warrants from Student Financial Services. Notify departments when pay warrants are available. Distribute pay warrants as needed.

Perform other classification related duties as assigned.

Minimum Qualifications:
High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.</li><li>Thorough mastery of English grammar, punctuation, and spelling.</li><li>Expertise in using office software packages, technology, and systems.</li><li>Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.</li><li>Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.</li><li>Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.</li><li>Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.</li><li>Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.</li><li>Ability to effectively write and present own reports.</li><li>Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.</li><li>Ability to use negotiation and persuasion skills to achieve results and expedite projects.</li></ul>

Preferred Qualifications:
<div>
Experience utilizing the following programs: 
<ul><li>MS Excel</li><li>Canva</li><li>Adobe Photoshop</li><li>Drupal</li></ul></div>

License / Certification

Valid CA Drivers License

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,367 per month for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6.362 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: Mar 19 2026 Pacific Daylight Time 
Applications close: Apr 02 2026 Pacific Daylight Time</div>

Explore 26+ Administrative assistant in San Bernardino this March. Find roles across top companies and apply now to boost your career.

26 administrative assistant jobs In San Bernardino

Receptionist/Administrative Assistant

Administrative Assistant, Nursing

Administrative Support Coordinator (Administrative Support Coordinator I), Academic Success and Undergraduate Advising

Administrative Support Coordinator (Administrative Support Coordinator I), Academic Success and Undergraduate Advising

Scheduling Coordinator

Administrative Support Coordinator (Administrative Support Coordinator II), College of Education - Dean's Office

Administrative Support Coordinator (Administrative Support Coordinator II), College of Education - Dean's Office