administrative assistant

accounts assistant

executive assistant

office administrator

office assistant

administrative assistant office manager

Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin Assistant | Office admin

Admin Assistant | Office admin Male

Taher Sharif Real Estate LLC

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services, documentation, and contractor coordination.Key ResponsibilitiesAdministrative Support<ul><li>Provide day-to-day administrative support to the Building Management team.</li><li>Prepare correspondence, reports, meeting minutes, presentations, and official documents.</li><li>Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Schedule meetings, inspections, and appointments for the Building Management team.</li></ul>Building Operations Coordination<ul><li>Coordinate preventive and corrective maintenance requests.</li><li>Track work orders and follow up with maintenance teams and contractors.</li><li>Maintain records of building inspections, equipment servicing, and maintenance schedules.</li><li>Assist in monitoring service provider performance and contract compliance.</li><li>Coordinate access permits and service requests for contractors and vendors.</li></ul>Tenant &amp; Customer Service Support<ul><li>Serve as the first point of contact for tenant and occupant inquiries.</li><li>Handle complaints, maintenance requests, and service follow-ups.</li><li>Maintain tenant databases and communication records.</li><li>Assist in organizing tenant notices, circulars, and building announcements.</li></ul>Documentation &amp; Reporting<ul><li>Maintain building management databases and asset records.</li><li>Prepare monthly operational and maintenance reports.</li><li>Track budgets, invoices, purchase requests, and service agreements.</li><li>Ensure proper documentation of health, safety, and compliance records.</li><li>Support audits and inspections by maintaining accurate records.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Assist with obtaining quotations and processing purchase requests.</li><li>Coordinate with suppliers and service providers regarding deliveries and services.</li><li>Monitor contract expiry dates and renewal schedules.</li><li>Maintain vendor databases and documentation.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.</li><li>Experience working in Dubai/UAE is preferred.</li><li>Knowledge of building maintenance processes and contractor coordination is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and document management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Experience with ERP, CAFM, or property management systems is an advantage.</li><li>Professional, customer-focused, and capable of handling confidential information.</li></ul>Preferred Requirements<ul><li>Knowledge of UAE building regulations and facilities management practices.</li><li>Experience with contractor coordination and maintenance scheduling.</li><li>Familiarity with invoice processing, budgeting support, and procurement procedures.</li></ul>KPI / Performance Indicators<ul><li>Timely processing of maintenance requests.</li><li>Accuracy of records and documentation.</li><li>Response time to tenant inquiries.</li><li>Contractor coordination efficiency.</li><li>Compliance with reporting deadlines.</li><li>Customer/tenant satisfaction levels.</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant – Building Management Section

Smart DCS cleaning services l.l.c dubai

Admin Executive / Operations Coordinator (Maintenance Industry)Job Title:Admin Executive / Operations CoordinatorLocation:Dubai, UAEJob Type:Full-TimeEducation Background:Mechanical Engineering &amp; Civil Engineering (Preferred)Job SummaryWe are looking for a highly organized and detail-oriented Admin Executive / Operations Coordinator to support our daily operations and administrative activities. The ideal candidate should have at least 1 year of experience, preferably in the Facilities Management, Maintenance, Technical Services, HVAC, MEP, or Cleaning Industry.The candidate must be proficient in Microsoft Office, CRM systems, quotation preparation, scheduling, client coordination, and administrative support functions.Important Requirements✅ Minimum 1+ years of experience in Administration or Coordination✅ Experience in Maintenance, Facilities Management, Technical Services, HVAC, MEP, or Cleaning Industry preferred✅ Strong knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)✅ Experience with CRM software and quotation preparation✅ Excellent communication and organizational skills✅ Freshers will NOT be consideredKey ResponsibilitiesAdministrative Support<ul><li>Manage daily administrative and office operations.</li><li>Maintain proper records, reports, and documentation.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Prepare and maintain operational reports and trackers.</li></ul>Quotation &amp; Documentation<ul><li>Prepare quotations, proposals, and service agreements.</li><li>Follow up on submitted quotations and pending approvals.</li><li>Maintain accurate records of contracts, invoices, and client documents.</li><li>Coordinate documentation between clients, sales, and operations teams.</li></ul>CRM &amp; Data Management<ul><li>Update and maintain customer information in CRM systems.</li><li>Ensure all leads, jobs, and customer records are properly updated.</li><li>Generate reports and track job status, quotations, and follow-ups.</li><li>Monitor pending tasks and ensure timely updates.</li></ul>Operations Coordination<ul><li>Schedule jobs and coordinate with field teams and technicians.</li><li>Coordinate with clients regarding appointments and service schedules.</li><li>Support operations team in daily planning and resource allocation.</li><li>Follow up on job completion reports and customer feedback.</li></ul>Client Coordination<ul><li>Maintain regular communication with clients regarding service updates.</li><li>Handle customer requests and coordinate with relevant departments.</li><li>Assist in resolving client concerns and operational issues.</li></ul>Reporting &amp; Compliance<ul><li>Prepare daily, weekly, and monthly reports.</li><li>Maintain accurate filing systems and operational records.</li><li>Ensure compliance with company procedures and documentation standards.</li></ul>Preferred Skills<ul><li>Microsoft Excel (Advanced knowledge preferred)</li><li>Microsoft Word &amp; Outlook</li><li>CRM Software</li><li>Quotation Preparation</li><li>Data Entry &amp; Reporting</li><li>Scheduling &amp; Coordination</li><li>Customer Service</li><li>Time Management</li><li>Multitasking &amp; Problem Solving</li></ul>Why Join Us?<ul><li>Stable and growing company</li><li>Career growth opportunities</li><li>Professional working environment</li></ul>Apply NowOnly candidates with relevant administration or coordination experience will be considered. Experience in the Maintenance, Facilities Management, HVAC, MEP, Technical Services, or Cleaning Industry will be a strong advantage.Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin Executive / Operations Coordinator (Home Maintenance Industry)

B&B Hotel Hannover-City

Job Brief:We are seeking a reliable and organized Accountant Cum Personal Assistant to join our Client team in Dubai. The ideal candidate will have solid accounting knowledge along with strong administrative and coordination skills. This role will support the Finance Manager with daily accounting activities while also managing appointments, schedules, and general office coordination. Tagalog-speaking candidates are preferred.Key Responsibilities:Accounting &amp; Finance Support:<ul><li>Assist the Finance Manager with day-to-day accounting and financial operations.</li><li>Prepare and maintain accounting records, invoices, receipts, and payment documentation.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Assist in payroll preparation and salary processing.</li><li>Monitor expense reports and maintain accurate financial records.</li><li>Reconcile bank statements and support monthly financial reporting.</li><li>Coordinate with suppliers and internal departments regarding payments and finance-related matters.</li></ul>Personal Assistant / Administrative Support:<ul><li>Manage the Finance Manager&rsquo;s calendar, meetings, and appointments.</li><li>Schedule and coordinate internal/external meetings.</li><li>Handle calls, emails, and correspondence professionally.</li><li>Prepare reports, letters, and office documents when required.</li><li>Organize filing systems and maintain confidential records.</li><li>Support travel bookings, meeting arrangements, and office administration.</li><li>Assist with any ad-hoc administrative duties assigned by management.</li></ul>Required Qualification / Experience / Skills:<ul><li>Bachelor&rsquo;s degree or Diploma in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2 years of accounting/administration experience in UAE or GCC preferred.</li><li>Good knowledge of accounting principles and payroll processing.</li><li>Experience using Excel and accounting software (Tally/QuickBooks/ERP).</li><li>Strong organizational and multitasking abilities.</li><li>Good communication skills inEnglish.</li><li>Tagalog speaking is mandatory / preferred.</li><li>Ability to maintain confidentiality and work independently.</li><li>Good attention to detail and time management skills.</li></ul>Job Location: Dubai, UAEType of Employment: Permanent / Full TimeSalary: Up to AED 4,000/monthPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you currently based in UAE?</li></ul><ul><li>Do you have experience in accounting and payroll processing?</li></ul><ul><li>Have you supported senior management as a Personal Assistant before?</li></ul><ul><li>Are you comfortable handling appointments and administrative coordination?</li></ul><ul><li>Are you fluent in Tagalog and English?</li></ul><ul><li>What is your current visa status and notice period?</li></ul>Work Location: In person

Accountant Cum Personal Assistant

ALMASKAN ALJAMEEL TECHNICAL SERVICES

Almaskan Aljameel Technical Services is seeking an Administrative Assistant to support daily office operations, manage documentation, and assist with scheduling and coordination of technical service requests. This role is responsible for handling administrative tasks, maintaining records, and supporting communication between clients and field technicians. The position reports to the Office Manager or Operations Manager.Key Responsibilities:<ul><li>Answer and direct phone calls, respond to emails, and greet visitors to the office</li><li>Maintain and organize office files, records, and documentation including service requests, work orders, and client files</li><li>Prepare and format correspondence, reports, spreadsheets, and service confirmations as requested</li><li>Schedule service appointments and coordinate calendars for field technicians and management staff</li><li>Assist with data entry and maintain accuracy of information in the service management database</li><li>Process incoming and outgoing mail, packages, and courier deliveries</li><li>Monitor office supply inventory and place orders as needed</li><li>Assist with basic bookkeeping tasks including expense tracking and invoice filing</li><li>Support operations team with general clerical duties including photocopying, scanning, and filing</li><li>Coordinate with field technicians to relay service updates and schedule changes</li><li>Maintain confidentiality of client information and company records</li></ul>Requirements:<ul><li>High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred</li><li>Minimum 1 year of experience in an administrative, clerical, or office support role, preferably in a technical services, maintenance, or facilities management environment</li><li>Proficiency in Microsoft Office applications including Word, Excel, and Outlook</li><li>Good written and verbal communication skills in English; proficiency in Arabic is required</li><li>Strong organizational skills with attention to detail and accuracy</li><li>Ability to manage multiple tasks and prioritize effectively</li><li>Professional demeanor and ability to maintain confidentiality</li><li>Reliable and punctual with consistent attendance</li></ul>Pay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Administrative Assistant

Citi

<div>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
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 Directly supports a C16 level manager and generally supports an entire department
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 Manages day to day calendar(s) of senior management
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 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
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 May prepare and review materials and correspondence for meetings
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
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 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
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 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
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 Orders supplies and process invoices through Procure to Pay system
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 Process and follow-up on Virtual Requests
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 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
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 <li>
 Demonstrated ability to quickly gain command of new systems
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 Self-motivated and detail oriented
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
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 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
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 Job Family:
 
 
 
 Administrative Support
 
 
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 Time Type:
 
 
 
 Full time
 
 
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 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
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 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
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 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant - A05 - DUBAI

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