executive assistant

administrative assistant

office administrator

office manager

accounts assistant

administrative assistant office manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Nature Lean World

We are looking for an organized and reliable Secretary/Office Assistant to manage daily office tasks, support administrative operations, and maintain a clean and organized workspace. The ideal candidate should have strong communication skills, a positive attitude, and the ability to multitask efficiently.1. Administrative &amp; Office Support<ul><li>Answer phone calls, emails, and handle basic customer inquiries.</li><li>Manage daily schedules, appointments, and office calendar.</li><li>Prepare and organize documents, files, invoices, and reports.</li><li>Assist with data entry, photocopying, scanning, and printing.</li><li>Coordinate deliveries, suppliers, and office maintenance requests.</li><li>Greet visitors and provide general office assistance.</li><li>Maintain office supplies and restock items when needed.</li></ul>2. Office Management<ul><li>Keep the reception area and meeting room organized and presentable.</li><li>Monitor and maintain office equipment (printer, copier, etc.).</li><li>Assist with basic HR or accounting tasks as required.</li><li>Support the manager in day-to-day operations.</li></ul>3. Cleaning &amp; Tidiness Duties (Light Cleaning Only)<ul><li>Keep the office clean and tidy at all times.</li><li>Light cleaning tasks such as:</li><li>Dusting surfaces</li><li>Wiping desks and tables</li><li>Keeping kitchen/pantry clean</li><li>Emptying small trash bins</li><li>Ensure a neat and professional environment for staff and visitors.</li></ul>Requirements<ul><li>Female (Preferred) .</li><li>Previous experience as a secretary, receptionist, or office assistant.</li><li>Good English communication skills.</li><li>Strong organizational and multitasking skills.</li><li>Basic computer knowledge (MS Office, email, etc.).</li><li>Positive attitude, polite, and professional behavior.</li><li>Ability to handle light cleaning tasks.</li><li>Must be punctual, responsible, and trustworthy</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Secretary

J S T LIMITED ELECTRONIC - L.L.C - O.P.C

<div>Darkblue Technology L.L.C., a leading system integrator and du channel parnter in the UAE focusing, is seeking a highly professional and detail-oriented Executive Assistant to the General Manager (GM). This role provides comprehensive administrative and personal support to the GM and ensures the smooth operation of daily office activities.<h2 class="jobSectionHeader"> 
Key Responsibilities 
</h2><h3 class="jobSectionHeader">
1. Executive Support to GM</h3><ul><li> 
Manage the GM&rsquo;s daily schedule, appointments, meetings, and travel arrangements</li><li> 
Prepare meeting agendas, presentations, minutes, and follow-up action items</li><li> 
Handle confidential business and personal documents, filing, and record keeping</li><li> 
Coordinate internal and external communications on behalf of the GM</li><li> 
Assist in preparing reports, correspondence, and bilingual documents (English/Chinese where needed)</li></ul><h3 class="jobSectionHeader"> 
2. Office Administration</h3><ul><li> 
Oversee day-to-day office operations including supplies, documentation, printing, and mail</li><li> 
Support administrative processes, workflow tracking, and document control</li><li> 
Manage meeting room bookings, visitor coordination, and general office logistics</li><li> 
Support procurement requests and internal administrative tasks</li></ul><h3 class="jobSectionHeader"> 
3. Financial &amp; Document Handling</h3><ul><li> 
Organize receipts, invoices, payment vouchers, and assist finance with reconciliations</li><li> 
Maintain proper filing of contracts, purchase orders, supplier records, and official documents</li><li> 
Assist with reimbursements, petty cash records, payment preparation files, and vendor follow-up</li></ul><h3 class="jobSectionHeader"> 
4. Coordination &amp; Communication</h3><ul><li> 
Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients</li><li> 
Follow up on assigned tasks across departments to ensure timely completion</li><li> 
Draft professional emails, letters, and internal communications</li></ul><div></div><h3 class="jobSectionHeader"> 
Requirements</h3><h2 class="jobSectionHeader">
Requirements</h2><ul><li> 
Strong sense of responsibility, confidentiality, and professionalism</li><li> 
Excellent organizational, time-management, and multitasking abilities</li><li> 
Bachelor&rsquo;s degree in Business Administration, Communications, or related field</li><li> 
Minimum 3 years&rsquo; experience as Executive Assistant / Personal Assistant / Admin in the UAE</li><li> 
Proficiency in MS Office</li><li> 
Strong written and verbal communication in English (Chinese is a plus, but not mandatory)</li><li> 
Ability to handle urgent tasks and occasional overtime</li></ul><h2 class="jobSectionHeader"> 
Preferred Qualifications</h2><ul><li> 
Previous experience supporting senior executives (GM/CEO/Director level)</li><li> 
Familiarity with contract filing, document management, and finance-related paperwork</li><li> 
UAE driving license is a plus</li><li> 
Experience in technology, IT, or system integration industries is advantageous</li></ul><h2 class="jobSectionHeader"> 
Compensation &amp; Benefits</h2><ul><li> 
Competitive salary (based on experience)</li><li> 
UAE-compliant benefits: visa, insurance, annual leave, public holidays</li><li> 
Professional, modern working environment</li><li> 
Career growth opportunities within an expanding organization</li></ul></div><div></div>

Executive Assistant to General Manager

HRsource

<div>
 
 
 Our client is seeking an experienced Admin Assistant
 
 to oversee the daily operations of their office and ensure an efficient, well-organized, and welcoming environment. This role requires a hands-on professional with strong organizational and communication skills who can manage administrative processes, support staff, and keep the office running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and improve office operations, procedures, and systems to ensure efficiency.
 </li>
 <li>
 Manage office facilities, supplies, and vendor relationships while keeping within budget.
 </li>
 <li>
 Support onboarding processes; coordinate training and orientation.
 </li>
 <li>
 Organize office layouts, allocate space, and ensure smooth day-to-day functioning.
 </li>
 <li>
 Monitor staff performance, provide feedback, and foster a collaborative workplace.
 </li>
 <li>
 Handle scheduling, calendars, and internal communications.
 </li>
 <li>
 Coordinate office events, meetings, and team activities.
 </li>
 <li>
 Ensure compliance with company policies and relevant regulations.
 </li>
 <li>
 Stay updated on organizational changes and provide proactive administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience as an Office Manager or in a similar administrative leadership role.
 </li>
 <li>
 Strong knowledge of office management procedures and best practices.
 </li>
 <li>
 Familiarity with budget management, facilities oversight, and vendor coordination.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Excellent problem-solving, organizational, and multitasking skills.
 </li>
 <li>
 Strong leadership qualities with the ability to motivate and support a team.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Janus Henderson Investors

<div>Why work for us? 


A career at Janus Henderson is more than a job, it&rsquo;s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right. 


Our Values are key to driving our success, and are at the heart of everything we do: 


Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust 


If our mission, values, and purpose align with your own, we would love to hear from you! 
<div></div>
<div>
Your opportunity 
</div><div></div><ul><li>Provide high-level administrative support to the Regional Head in a fast-paced, professional asset management environment.</li>
<li>Coordinate extensive domestic and international travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.</li>
<li>Maintain and update client information and interactions using the firm's CRM system.</li>
<li>Liaise and coordinate seamlessly with executive assistants in other regional and global offices to ensure alignment and smooth communication across time zones.</li>
<li>Schedule, organize, and prepare for internal and external meetings, including creating and distributing agendas, preparing briefing materials, and ensuring logistical readiness.</li>
<li>Attend key meetings and take clear, accurate, and actionable meeting notes; follow up on assigned tasks as needed.</li>
<li>Assist with organizing internal events, roadshows, and external client meetings, including booking venues and coordinating logistics.</li>
<li>Prepare professional PowerPoint presentations, reports, and documentation as required by the Regional Head.</li>
<li>Manage the Regional Head's calendar, prioritize appointments, and proactively resolve scheduling conflicts.</li>
<li>Track and manage business expenses, including processing expense reports in compliance with company policy.</li>
<li>Maintain confidentiality and handle sensitive information with discretion at all times.</li>
<li>Proactively support operational efficiency by anticipating the needs of the Regional Head</li>
<li>Carry out additional duties and projects as assigned by the Regional Head.</li></ul> 
<div></div>
<div>
What to expect when you join our firm</div> 
<div></div>
<ul>
<li>Generous Holiday policies</li>
<li>Excellent Health and Wellbeing benefits</li>
<li>Paid volunteer time to step away from your desk and into the community</li>
<li>Support to grow through professional development courses, tuition/qualification reimbursement and more</li>
<li>Maternal/paternal leave benefits and family services</li>
<li>Complimentary subscription to Headspace &ndash; the mindfulness app</li></ul> 
<div></div>
<div>
Must have skills</div> 
<div></div>
<ul>
<li>Must be highly organised</li>
<li>Adaptability to change</li>
<li>Results and quality orientation</li>
<li>Communication</li>
<li>Customer focus</li>
<li>Decision making</li>
<li>Teamwork</li>
<li>Technical expertise</li>
<li>Communicate effectively and professionally in English, both written and spoken. Other languages are a plus, especially those relevant to the region.</li>
<li>Excellent working knowledge of Microsoft office, particularly MS Word and MS PowerPoint</li></ul> 
<div></div>
<div>
Nice to have skills</div> 
<div></div>
<ul>
<li>Residence of Dubai and familiar with the DIFC</li>
<li>Ability to prioritize and work to tight timeframes</li>
<li>Knowledge of the operational challenges and functioning of a small office including basic finance knowledge</li>
<li>Basic knowledge of the asset management industry/investment funds</li></ul> 
<div></div>
<div>
Supervisory responsibilities</div> 
<div></div>
<ul>
<li>No</li></ul> 
<div></div>
<div>
Potential for growth</div> 
<div></div>
<ul>
<li>Mentoring</li>
<li>Regular training</li>
<li>Career development services</li>
<li>Continuing education courses</li></ul> 
<div></div>
<div>
You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.</div> 
<div></div>
<div>
<div>At Janus Henderson Investors we&rsquo;re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Don&rsquo;t worry if you don&rsquo;t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can&rsquo;t accommodate every flexible working request we&rsquo;re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at recruiter@janushenderson.com.</div>
<div>
#LI-NA1 #LI-HYBRID</div>
</div>
Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance. 


Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here. 


Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks. 


Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee&rsquo;s job functions (as determined by Janus Henderson at its sole discretion). 


You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants&rsquo; past political contributions or activity may impact applicants&rsquo; eligibility for this position. 


You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.</div>

Associate, Office Manager

Technoa Middle East Technology LLC

Accounts, HR, and Admin Assistant Job DescriptionJob Title: Accounts, HR, and Admin AssistantReports to: Accounts &amp; HR ManagerLocation: Karama, Dubai, UAEJob Type: Full-timeSummary:We are seeking a highly organized, detail-oriented, and proactive Accounts, HR, and Admin Assistant to provide comprehensive support across our finance, human resources, and administrative functions. The ideal candidate will be a versatile individual capable of managing diverse responsibilities, maintaining confidentiality, and contributing to the smooth and efficient operation of the office.Key Responsibilities:Accounts Support:Assist with daily accounting tasks, including processing accounts payable and accounts receivable.Prepare and process invoices, expense reports, and payment requests.Conduct bank reconciliations and assist with month-end closing procedures.Maintain accurate financial records and documentation, both physical and digital.Assist in the preparation of financial reports as needed.Liaise with vendors and clients regarding payment inquiries and discrepancies.Manage petty cash transactions.Human Resources Support:Assist with the recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting background checks.Prepare new hire documentation and assist with onboarding new employees.Maintain accurate and confidential employee records and HR databases.Assist with payroll processing, including collecting time and attendance data, verifying information, and addressing employee inquiries.Support benefits administration by assisting with enrollments, changes, and employee inquiries.Help organize HR-related events, training sessions, and employee engagement activities.Respond to employee queries regarding HR policies, procedures, and benefits.Ensure compliance with relevant labor laws and internal HR policies.Administrative Support:Provide general administrative support to the office and senior management.Manage office supplies inventory, place orders, and ensure efficient use of resources.Handle incoming and outgoing correspondence, including emails, calls, and mail.Organize and maintain filing systems (both physical and electronic) with a high degree of accuracy.Schedule and coordinate meetings, appointments, and travel arrangements.Prepare presentations, reports, and other documents as required.Maintain office equipment and coordinate maintenance or repairs as needed.Greet visitors and provide general support to ensure a professional and welcoming environment.Assist with various ad-hoc administrative tasks to ensure the smooth operation of the office.Qualifications:Bachelor's degree in Accounting, HR, Business Administration, or a related field preferredExperience: Minimum 1 Year Hands-on experianceProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and HRIS systems is a strong plus.Excellent written and verbal communication skills.Strong organizational and time management skills with the ability to multitask and prioritize effectively.High level of accuracy and attention to detail.Ability to maintain strict confidentiality and handle sensitive information with discretion.Proactive, resourceful, and able to work independently as well as part of a team.Strong problem-solving skills and a positive, can-do attitude.Desired Attributes:Knowledge of local labor laws and regulations (especially relevant for Dubai/UAE if applicable).Ability to adapt to changing priorities and a fast-paced environment.Customer service-oriented approach.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Dependent Visa</li><li>Exceptional written and verbal communication skills in English</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting &amp; HR: 1 year (Required)</li></ul>License/Certification:<ul><li>Graduation in Accounts/ HR / Business Studies (Required)</li></ul>

Assistant - Accounts, HR, and Admin [Female]

Explore 4842+ Administrative assistant office manager in Dubai this December. Find roles across top companies and apply now to boost your career.

4842 administrative assistant office manager jobs IN Dubai

Executive Assistant Office Manager

Secretary

Executive Assistant to General Manager

Administrative Assistant

Administrative Assistant

Associate, Office Manager

Assistant - Accounts, HR, and Admin [Female]