executive assistant

office manager

administrative assistant

admin assistant

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administrative assistant office manager

OurTeam

Office Assistant About the Role We're looking for a proactive and organized Office Assistant to support our Office Manager and wider team in ensuring the smooth running of our daily operations. This role is perfect for someone with strong attention to detail, great communication skills, and a positive attitude - someone who takes pride in creating an efficient, welcoming, and well-coordinated office environment. What You'll Do Reception & Administration: <ul> <li>Welcome visitors, vendors, and applicants with professionalism and warmth.</li> <li>Answer and direct calls courteously and efficiently.</li> <li>Manage incoming and outgoing mail, courier services, and deliveries.</li> <li>Maintain a tidy reception and workspace to project a professional image.</li> <li>Provide general administrative support - filing, photocopying, preparing purchase orders, and assisting with travel arrangements.</li> <li>Support other departments with admin tasks when needed.</li> </ul> Office & Facility Coordination: <ul> <li>Track and restock office supplies, first aid kits, and stationery.</li> <li>Monitor and schedule meeting room usage.</li> <li>Liaise with IT and vendors for office maintenance and deliveries.</li> <li>Support health, safety, and business continuity activities in coordination with HQ.</li> </ul> HR Support: <ul> <li>Act as a secondary point of contact between HR HQ and the local PRO to ensure smooth employee communication.</li> <li>Maintain employee records, attendance logs, and document files.</li> <li>Assist with posting job ads, shortlisting candidates, and scheduling interviews.</li> </ul> What You'll Bring <ul> <li>General Secondary Education Certificate (Thanawiyya Al-A'ama) or equivalent</li> <li>Some prior administrative experience preferred (scheduling, filing, handling correspondence, etc.)</li> <li>Good English and Arabic communication skills</li> <li>Solid computer skills (Microsoft Office and CRM systems)</li> <li>Friendly, reliable, and professional with strong attention to detail</li> </ul> Why Join Us You'll be part of a supportive, professional team that values collaboration and growth. We'll provide full on-the-job training, opportunities to learn, and a dynamic workplace where your contribution truly makes a difference.<img src="https://www.jobg8.com/Tracking.aspx?oU0RNjm3xmP5xhkuOP1RxsEMRDU8QwHkm" width="0" height="0" />

Assistant to Office Manager

ManpowerGroup Middle East

<div>
 
 Our client is looking for an Admin &amp; Office Assistant to be based in Dubai, UAE.
 
 
 
 
 
 
 
 
 Job Summary:
 
 
 The Administrative Assistant plays a vital role in the smooth operation of the office by supporting various administrative tasks and ensuring efficient communication across departments. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. This role is at the center of our organization and is essential to the company functioning.
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 Admin Related:
 
 
 &bull; Answering and directing phone calls, emails, and other correspondence to the
 
 
 appropriate team members.
 
 
 &bull; Organizing and scheduling meetings, appointments, and travel arrangements.
 
 
 &bull; Preparing reports, memos, invoices, letters, and other documents.
 
 
 &bull; Maintaining filing systems, both digital and physical, for easy retrieval and archiving.
 
 
 &bull; Assisting with office management tasks, including ordering supplies and managing office equipment.
 
 
 &bull; Managing calendars and meeting schedules for the CEO. Support CEO with any of their admin requests or personal requests.
 
 
 &bull; Coordinating internal communication and ensuring all necessary information is
 
 
 distributed promptly.
 
 
 &bull; Working closely with IT for access set up for employees.
 
 
 &bull; Working closely with HR to update employee&rsquo;s documents, and help working on their immigration.
 
 
 &bull; Help set up employee&rsquo;s insurance
 
 
 &bull; Handling Petty Cash for the company
 
 
 &bull; Helping with Admin related tasks ( updating company documents for banks,
 
 
 Company Insurance policies, etc,&hellip;)
 
 
 &bull; Handle all KYC related documents/ Certification and liase with legal counsel on the same.
 
 
 &bull; Renewal of Company&rsquo;s license.
 
 
 &bull; Mainting legal&rsquo;s filing system.
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 &bull; High school diploma or equivalent; additional qualifications as an Administrative
 
 
 Assistant.
 
 
 &bull; Proven experience as an administrative assistant or in a related field.2- 3 years of
 
 
 relevant experience is an asset.
 
 
 &bull; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office
 
 
 software.
 
 
 &bull; Strong written and verbal communication skills.
 
 
 &bull; Ability to multitask, prioritize, and manage time efficiently.
 
 
 &bull; Attention to detail and problem-solving skills.
 
 
 &bull; Excellent organizational and planning skills.
 
 
 &bull; Ability to work both independently and in a team.
 
</div>

Admin & Office Assistant

Global Advisors Communications

<div>
 
 
 Job Title:
 
 Executive Assistant &amp; Office Manager (Spanish speaker)
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Type:
 
 Full-time
 
 
 
 Salary:
 
 Competitive
 
 
 
 Experience:
 
 Minimum 3&ndash;4 years in media, PR, or communications
 
 
 
 Languages:
 
 Spanish + English speakers only.
 
 
 
 About the Role:
 
 
 
 We are is seeking a dynamic and resourceful Executive Assistant &amp; Office Manager to support the CEO and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements.
 
 
 The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide top-tier executive support to the CEO
 </li>
 <li>
 Oversee and coordinate daily office operations and team logistics
 </li>
 <li>
 Lead tender submissions and coordinate new business proposals
 </li>
 <li>
 Manage document workflows through government and client portals
 </li>
 <li>
 Prepare and design PowerPoint presentations for proposals, briefings, and meetings
 </li>
 <li>
 Attend internal and client meetings, record detailed minutes, and manage follow-ups
 </li>
 <li>
 Organize complex travel arrangements and protocols (regionally and internationally)
 </li>
 <li>
 Assist in planning internal and external communications events
 </li>
 <li>
 Maintain confidentiality and manage sensitive information discreetly
 </li>
 <li>
 Support recruitment coordination and onboarding administration as needed
 </li>
 </ul>
 
 
 Candidate Profile:
 
 
 <ul>
 <li>
 Minimum 3&ndash;4 years of experience in a similar role, ideally within a PR agency or government communications setting
 </li>
 <li>
 Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
 </li>
 <li>
 Proficient in Microsoft Office, especially PowerPoint and Excel
 </li>
 <li>
 Familiarity with UAE government and business portals is highly preferred
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to multitask and perform effectively under pressure
 </li>
 <li>
 Holds a valid US visa or is open to international travel
 </li>
 <li>
 Discreet, professional, and solutions-oriented
 </li>
 </ul>
 
 If interested, please share your updated CV. We look forward to hearing from qualified candidates!
 
</div>

Executive Assistant Office Manager

ABC Consultants

A semi-government office is looking for a bright trilingual (Arabic, English, and French) Office Manager/Executive Assistant to manage all office administration activities, as well as provide effective and efficient services in events and office management in the CEO's office. The ideal candidate will be required to deliver high-class administrative support to the CEO in terms of managing and controlling the office environment & coordinating with the CEO for planning and scheduling meetings and appointments. As well as managing the office, the role will also require supervision and management on all hotel, transport, and travel arrangements for the CEO. The candidate will report to the Head of Administration who will assign other responsibilities associated with this position. Job Skills Candidates applying for this position need to be fluent in Arabic, English, and French with a minimum of 7 years experience as an EA/PA to senior management and preferably experience of office administration within the UAE. Experience with VIP affairs is a must. It is crucial for the candidate to be self-efficient, organized, and capable of exercising independent judgment in a corporate environment. Discretion is a must, as the candidate will handle confidential information, data, and correspondence in the CEO's office. Candidates should have a recognized degree in business administration and/or management.<img src="https://www.jobg8.com/Tracking.aspx?GNl9oJpztr8ksC7Sjjnbkd%2fnft4Z3Qhgk" width="0" height="0" />

Office Manager / Executive Assistant

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!<img src="https://www.jobg8.com/Tracking.aspx?WkfnyEeN8Nb9%2bCo0h1FExMklwZ0%2fb65tx" width="0" height="0" />

DHL Group

Overview DHL UAE is the recognized market leader in Express logistics and an Employer of Choice - ranked consistently as a Great Place to Work in the UAE for 7 consecutive years with a 2019 Global Ranking at . The Executive Assistant & Office Manager will manage the day to day business activities of the Country Manager, supporting a complex schedule, coordinating meetings, ensuring compliance, and managing travel and communications. Qualifications <ul><li>3-5 years' experience in an administrative support role, preferably at a senior level, with a strong background supporting executives.</li><li>Undergraduate degree or equivalent experience.</li><li>Arabic language is an advantage.</li><li>A self starter with high energy, meticulous attention to detail, strong initiative, and a process improvement mindset.</li><li>Highly flexible, creative, and a strong multitasker with a problem solving mindset.</li><li>Excellent oral and written communication skills, strong interpersonal skills, and a high level of professionalism.</li><li>Superb organizational and time management skills.</li><li>Proficient or advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with data management.</li><li>A demonstrated ability to plan effectively while remaining flexible to handle the unexpected.</li></ul> Responsibilities <ul><li>Manage the Country Manager's diary, ensuring that all meetings are carried out as planned.</li><li>Coordinate and prepare meetings, luncheons, staff conferences, PR events, and other gatherings, including travel and accommodation arrangements.</li><li>Attend weekly management meetings, prepare minutes, circulate to attendees, and follow up on action items.</li><li>Vet all correspondence for the Country Manager and draft responses or take appropriate action.</li><li>Maintain filing systems for the Country Manager and Senior Management Team to facilitate easy retrieval and systematic organization.</li><li>Manage telephone lines for the Senior Management Team, take messages, and deal with enquiries to enable callers to have a point of contact.</li><li>Coordinate and produce monthly reports and briefing packs, adhering to deadlines.</li><li>Coordinate leave and absence tracking for the Senior Management Team, ensuring that all paperwork and systems are accurately completed and approved.</li><li>Provide administrative and executive support for Area Senior Managers / GMB visiting the country.</li><li>Support the Marketing team for events, including organizing and coordinating with customers and suppliers.</li><li>Act as a point of contact for customers, greet VIP customers at events, and provide coordination support.</li><li>Support Area / Global on locally organized events such as CBRs, MEEG Functional meetings, and other items.</li><li>Coordinate suppliers, handle client queries, and troubleshoot on the day of events to ensure smooth operations, liaising with HR and other departments for approvals.</li><li>Provide support for coordination of travel arrangements and hotels for large events.</li><li>Handle customer complaints escalated to the Country Manager.</li><li>Coordinate and follow up with CS Operations and Sales, ensuring proper feedback is given to customers.</li></ul> Employment Type Full Time Vacancy 1<img src="https://www.jobg8.com/Tracking.aspx?D9MLp94I7TOM98quA7Spzereb1HvuSeSd" width="0" height="0" />

Executive Assistant & Office Manager

Confidential Company

HR and Administrative Assistant Job Title: HR Administrative AssistantLocation: DubaiWorking Days/Hours: Monday to Friday | 9:00 AM – 6:00 PMSalary: AED 2,500 – AED 3,000 (Based on experience) Job Summary:We are seeking a detail-oriented and organized HR Administrative Assistant to join our team. The successful candidate will report directly to the HR Manager and provide vital support in recruitment, administrative duties, and day-to-day HR operations. Key Responsibilities:<ul><li>Assist in screening CVs and shortlisting candidates</li><li>Schedule and call candidates for interviews</li><li>Maintain and update employee attendance and leave records</li><li>Handle general administrative tasks and documentation</li><li>Order and manage office supplies</li><li>Support HR Manager in daily operations and projects</li></ul>

HR Administrative Assistant

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6035 administrative assistant office manager jobs IN Dubai

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