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DHL Express

<div>
 
 Job Overview
 
 
 
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 
 
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 
 
 
 Main Responsibilities
 
 
 
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 
 
 
 <ul>
 <li>
 Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
 </li>
 <li>
 Vet all correspondence for Country Manager and draft responses or take other appropriate action.
 </li>
 <li>
 Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
 </li>
 <li>
 Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
 </li>
 <li>
 Manage Country Manager diary and ensure that all meetings are carried out as planned
 </li>
 <li>
 Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
 </li>
 <li>
 Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
 </li>
 <li>
 Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
 </li>
 <li>
 Provide administrative and executive support for Area Senior Managers/GMB visiting the country
 
 
 
 </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 
 
 
 <ul>
 <li>
 Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
 </li>
 <li>
 Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
 </li>
 <li>
 Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
 </li>
 <li>
 Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
 </li>
 <li>
 Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
 
 
 
 </li>
 </ul>
 Customer Service
 
 
 
 <ul>
 <li>
 Handling Customer complaints escalated to the Country Manager
 </li>
 <li>
 Communication with Customers
 </li>
 <li>
 Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
 
 
 
 </li>
 </ul>
 Other Departments
 
 
 
 <ul>
 <li>
 Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
 </li>
 <li>
 Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
 </li>
 <li>
 Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
 </li>
 <li>
 Managing and scheduling of Employee Transportation Service
 </li>
 <li>
 Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
 </li>
 <li>
 Work with the facilities team
 
 
 
 </li>
 </ul>
 Customers
 
 
 
 <ul>
 <li>
 Point of Contact at DHL Events to ensure that Customer requirements are met.
 
 
 
 </li>
 </ul>
 Suppliers
 
 
 
 <ul>
 <li>
 Coordinate between various suppliers to get the best deal for DHL along with Procurement
 </li>
 <li>
 Negotiation and coordinate the best deal along with Procurement
 </li>
 <li>
 Manage the indoor catering team
 </li>
 <li>
 Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
 </li>
 <li>
 Procure required furniture and fitness equipment for the Meydan office
 
 
 
 </li>
 </ul>
 
 Ducation / Experience / Qualification Requirements
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
 
 
 
 </li>
 </ul>
 Experience:
 
 
 
 <ul>
 <li>
 3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
 </li>
 <li>
 Prior experience in multinational or matrix organizations is an advantage.
 </li>
 <li>
 Experience handling confidential information and managing office functions/events.
 
 
 
 </li>
 </ul>
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with calendar management tools and travel booking platforms.
 </li>
 <li>
 Experience with internal systems such as SAP (advantageous but not essential).
 
 
 
 </li>
 </ul>
 Administrative &amp; Organizational Skills:
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
 </li>
 <li>
 Excellent planning skills for events, meetings, and executive schedules.
 
 
 
 </li>
 </ul>
 Communication &amp; Interpersonal Skills:
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
 
 
 
 </li>
 </ul>
 Personal Attributes:
 
 
 
 <ul>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Proactive problem-solver with attention to detail.
 </li>
 <li>
 Flexible, adaptable, and able to work independently or in a team.
 
 
 
 </li>
 </ul>
 Desirable:
 
 
 
 <ul>
 <li>
 Certification or diploma in Executive Assistance or Office Management.
 </li>
 <li>
 Experience coordinating travel, events, or high-level meetings across regions.
 </li>
 </ul>
</div>

Executive Assistant & Office Manager (Emirati Only)

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Administrative Assistant plays a crucial role in supporting the efficient operations of a business by providing administrative and clerical services. This position requires a detail-oriented individual with strong organizational and multitasking skills, as well as proficiency in office software. As an Administrative Assistant, your main responsibility will be to aid executives, managers, and other office staff by handling a variety of tasks that ensure all interactions between the organization and others are positive and productive. If you are a proactive individual with a talent for implementing systems and procedures to streamline office functions, we would like to meet you. Your contributions will be key to enhancing the effectiveness and efficiency of all departments, making it possible for them to meet their objectives and deliver high-quality service to clients and stakeholders. This role is vital in maintaining a well-organized, warm, and thriving workplace.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives and managers regularly.
 </li>
 <li>
 Manage and organize schedules, appointments, and travel arrangements efficiently.
 </li>
 <li>
 Prepare and edit documents, reports, and presentations with high accuracy.
 </li>
 <li>
 Coordinate and maintain records for staff, telephones, and office keys responsibly.
 </li>
 <li>
 Assist in planning and organizing meetings, including room bookings and refreshments.
 </li>
 <li>
 Answer, screen, and forward incoming calls with professionalism and courtesy.
 </li>
 <li>
 Handle incoming and outgoing correspondence, including emails and mail, with confidentiality.
 </li>
 <li>
 Maintain office supplies inventory by placing and expediting orders as needed.
 </li>
 <li>
 Operate office equipment such as photocopiers, printers, and fax machines correctly.
 </li>
 <li>
 Contribute to the development and implementation of new administrative systems effectively.
 </li>
 <li>
 Support staff in project-based work, assisting in research and data collection.
 </li>
 <li>
 Ensure operation of equipment by completing preventive maintenance requirements regularly.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an administrative assistant or in a relevant role.
 </li>
 <li>
 Excellent time management skills and ability to prioritize tasks efficiently.
 </li>
 <li>
 Strong attention to detail with problem-solving skills mandatory for the role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.
 </li>
 <li>
 Strong organizational skills with the ability to multi-task effectively.
 </li>
 <li>
 Excellent written and verbal communication skills are essential.
 </li>
 <li>
 High school diploma; additional qualifications as an Administrative Assistant are a plus.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Assistant 18M26

<div>
 
 Job Description
 
 
 
 We are seeking a highly organized and proactive Administrative Assistant for our dynamic team. The ideal candidate will have excellent communication skills and a strong ability to multitask within a fast-paced environment. You will be responsible for supporting management and team members with administrative tasks, including scheduling, correspondence, and project coordination. Attention to detail and a strong work ethic are essential for this role. As an Administrative Assistant, you will play a vital part in ensuring the smooth operation of our office and aiding in the efficiency of our business processes. If you are a resourceful problem solver with the ability to work autonomously, we would love to hear from you.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and manage daily calendars, meetings, and appointments for executives.
 </li>
 <li>
 Prepare and edit correspondence, communications, and other documents as needed.
 </li>
 <li>
 Conduct research, compile data, and prepare reports for management review.
 </li>
 <li>
 Manage office supplies inventory and place orders to ensure needed items are in stock.
 </li>
 <li>
 Assist in the planning and execution of company events and meetings.
 </li>
 <li>
 Maintain accurate records and databases for easy retrieval of information.
 </li>
 <li>
 Greet and provide general support to visitors and answer incoming calls professionally.
 </li>
 <li>
 Develop and maintain filing systems to support office efficiency and organization.
 </li>
 <li>
 Perform data entry tasks with a high degree of accuracy and attention to detail.
 </li>
 <li>
 Provide administrative support to ensure efficient operation of the office.
 </li>
 <li>
 Assist in preparing presentations and reports using Microsoft Office Suite tools.
 </li>
 <li>
 Coordinate travel arrangements and itineraries for executives and team members.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an Administrative Assistant or equivalent role required.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Word and Excel.
 </li>
 <li>
 Excellent written and verbal communication skills are necessary.
 </li>
 <li>
 Ability to multitask, prioritize tasks, and meet deadlines efficiently.
 </li>
 <li>
 Strong organizational and planning skills in a fast-paced environment.
 </li>
 <li>
 Attention to detail and problem-solving skills with a proactive approach.
 </li>
 <li>
 High school diploma or equivalent is required; associate degree preferred.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Assistant 16M26

Atlas Medical FZCO

We are currently looking for a reliable and organized Administrative Assistant &amp; HR Specialist to join our team. The ideal candidate will support daily administrative operations while assisting with HR-related tasks such as maintaining employee records, coordinating recruitment, and supporting onboarding processes. Candidates should have strong communication and organizational skills, the ability to multitask, and experience in administrative or HR support roles.Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or related field</li><li>2&ndash;5 years of experience in administration and/or HR roles</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English and Arabic </li><li>Proficiency in Microsoft Office and business communication tools and social media platforms.</li><li>Ability to work in a fast-paced and professional environment</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthWork Location: In person

Administrative Assistant and HR Specialist

<div>
 
 Job Description
 
 
 
 We are seeking an organized and personable Admin Assistant / Receptionist to join our team. As the first point of contact for our company, you will be responsible for managing front desk operations and providing administrative support to various departments. You will play a pivotal role in ensuring smooth communication and administrative operations across the organization. This role requires exceptional organizational skills, attention to detail, and a friendly demeanor to interact effectively with clients, vendors, and staff. If you thrive in a dynamic environment and have a knack for multitasking with efficiency, we&rsquo;d love to hear from you.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Greet all visitors in a professional and friendly manner and direct them accordingly.
 </li>
 <li>
 Answer incoming phone calls and redirect them or keep messages when necessary.
 </li>
 <li>
 Manage correspondence, including emails and postal mail, with precision and confidentiality.
 </li>
 <li>
 Coordinate meeting arrangements, prepare agendas, and take meeting minutes as required.
 </li>
 <li>
 Perform general office duties, such as ordering supplies and maintaining inventory.
 </li>
 <li>
 Maintain a tidy and organized reception area, ensuring it presents a professional image.
 </li>
 <li>
 Assist with organizing company events and workshops including logistics and scheduling.
 </li>
 <li>
 Update spreadsheets, databases, and other electronic forms of data storage using software tools.
 </li>
 <li>
 Conduct data entry and maintain accurate records and files for easy retrieval.
 </li>
 <li>
 Provide administrative support to human resources in onboarding and other clerical tasks.
 </li>
 <li>
 Schedule and coordinate travel arrangements for staff and executives as needed.
 </li>
 <li>
 Collaborate with various departments to support company projects and initiatives.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent is required; additional qualifications a plus.
 </li>
 <li>
 Previous experience in an administrative or receptionist role is highly advantageous.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple tasks efficiently.
 </li>
 <li>
 Excellent verbal and written communication skills are essential for interaction.
 </li>
 <li>
 Exceptional interpersonal skills and a friendly, welcoming personality are needed.
 </li>
 <li>
 Ability to maintain discretion and handle confidential information appropriately.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Admin Assistant / Receptionist 18M26

Grand Oceans Hotels

Office Administration Duties<ul><li>Manage office operations and ensure smooth daily workflow</li></ul><ul><li>Handle incoming calls, emails, and correspondence</li></ul><ul><li>Schedule meetings, appointments, and calendar management</li></ul><ul><li>Prepare reports, documents, and presentations</li></ul><ul><li>Maintain filing systems (digital and physical)</li></ul><ul><li>Coordinate with suppliers, vendors, and clients</li></ul><ul><li>Assist with bookkeeping tasks (invoices, receipts, expense tracking)</li></ul><ul><li>Organize office, supplies, and inventory</li></ul><ul><li>Support HR-related documentation if needed</li></ul><ul><li>Handle confidential information with discretion</li></ul><ul><li>Follow up on deadlines and pending matters</li></ul>Manager Personal Assistant Duties<ul><li>Organize and manage the manager&rsquo;s personal schedule while in the city</li></ul><ul><li>Assist with personal errands (shopping, appointments, reservations)</li></ul><ul><li>Organize travel and accommodations (personal trips)</li></ul><ul><li>Maintain and organize personal documents</li></ul>Light Household Support ( Only When Required)<ul><li>Light home organisation, cleaning, ironing and tidying</li></ul><ul><li>Light services or assisting with home tasks</li></ul><ul><li>Organizing household supplies</li></ul><ul><li>Ensuring the home environment is prepared during city stays</li></ul>Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>UAE Driving Licences (Required)</li></ul>

Female Admin & Manager Assistant (Assistant - Driver - Helper)

Platform Health Club LLC

Key Responsibilities:<ul><li>Manage and organize the calendar, appointments, and meetings of Director</li><li>Handle calls, emails, and correspondence on behalf of the Director.</li><li>Prepare reports, documents, and presentations as needed.</li><li>Perform general administrative tasks and office duties as required.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul>Requirements:<ul><li>Minimum Relevant work exposure (minimum 5 years)</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to handle sensitive information with discretion.</li><li>Prefer immediate joiner with Driving License.</li><li>Holding a passport that supports European travel is essential.</li><li>Flexible to report Ajman office</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant/Office Manager

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