administrative assistant

executive assistant

office assistant

admin assistant

admin receptionist

administrative assistant office manager

TALENTMATE

<div>
 
 Job Description
 
 
 
 The role of an Administrative Assistant is vital in ensuring the smooth and efficient operation of an organization. This position requires a highly organized and detail-oriented individual who can effectively manage a variety of administrative tasks and support the team&rsquo;s operations. As an Administrative Assistant, you will handle day-to-day office duties, assist in preparing documents, coordinate meetings, manage schedules, and communicate with different departments to ensure that all administrative activities run smoothly. You will be the first point of contact for clients and visitors, representing the company with professionalism and courtesy. You will also play a crucial role in supporting senior management by organizing their calendars and facilitating their daily tasks. This is an excellent opportunity for someone looking to develop their career in a dynamic and fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain executives' schedules, including scheduling meetings and appointments.
 </li>
 <li>
 Prepare, format, and distribute documents, memos, reports, and correspondence.
 </li>
 <li>
 Serve as a primary point of contact for internal and external communications.
 </li>
 <li>
 Assist in coordinating and organizing company events and meetings.
 </li>
 <li>
 Receive and screen phone calls, and redirect them appropriately.
 </li>
 <li>
 Maintain organized filing systems, both electronically and physically.
 </li>
 <li>
 Monitor and reorder office supplies to ensure no shortages occur.
 </li>
 <li>
 Support in preparation of presentations, reports, and meeting materials.
 </li>
 <li>
 Assist with travel arrangements and accommodations for executives and staff.
 </li>
 <li>
 Facilitate communication and coordination between different departments.
 </li>
 <li>
 Provide support to finance team by managing invoices and receipts.
 </li>
 <li>
 Handle sensitive and confidential information with utmost discretion.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an Administrative Assistant or Office Manager.
 </li>
 <li>
 Excellent written and verbal communication skills are necessary.
 </li>
 <li>
 Proficient in MS Office, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Strong organizational and multitasking abilities are essential.
 </li>
 <li>
 High level of attention to detail and problem-solving skills.
 </li>
 <li>
 Great time management skills and the ability to prioritize tasks.
 </li>
 <li>
 A high school diploma is required, although higher education is preferred.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Assistant 26F26

Dubai Department of Economy and Tourism

<div>
 
 
 Job Objective
 
 
 
 
 
 
 Provide administrative support to CEO office including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
 
 
 
 
 
 
 Functional Role:
 
 
 
 
 
 
 
 Office Correspondence
 
 :
 
 <ul>
 <li>
 Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
 </li>
 <li>
 Proofread and disseminate correspondences to the related internal and external parties;
 </li>
 <li>
 Provide administrative and clerical support to department&rsquo;s team members;
 </li>
 <li>
 Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
 </li>
 <li>
 Follow-up and track all projects and correspondence in both internal and external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Calendar Management:
 
 
 <ul>
 <li>
 Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
 </li>
 <li>
 Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
 </li>
 <li>
 Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes
 
 
 circulate on all involved parties;
 </li>
 </ul>
 
 
 
 
 
 Projects Management:
 
 
 
 
 
 <ul>
 <li>
 Monitor and report on daily and weekly progress of projects
 </li>
 <li>
 Follow-up and track all projects and correspondence in both internal and external stakeholders.
 </li>
 <li>
 Perform any other job-related duties and responsibilities as designated by the line manager.
 </li>
 </ul>
 
 
 
 
 
 Job Requirement
 
 
 <ul>
 <li>
 Arabic Speaker - Mandatory
 </li>
 <li>
 Tech Savvy
 </li>
 <li>
 Project Management a plus
 </li>
 <li>
 Government stakeholder experience
 </li>
 <li>
 Minimum 10 years experience in executive office
 </li>
 </ul>
</div>

Executive Assistant/ Office Manager - Arabic Speaker

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a Admin Assistant and play a pivotal role in shaping the future of our organisation by driving people strategies that empower our global workforce. Experience a fast-paced, multicultural environment where your expertise in human resources will contribute to building a world-class employee experience while advancing your own career on a global stage.
 
 
 As an Admin Assistant, your role is to provide effective and efficient administration assistance and support by undertaking a variety of administrative tasks to all sections of the department. To process administrative data and maintain records and documentation. To support the Administration Co-ordinator.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Undertake a variety of administrative routines without supervision such as photocopying, collection/delivery of mail, updating manuals, faxing, follow up on correspondence, etc.
 </li>
 <li>
 Sort out all incoming mail and distribute accordingly to ensure that important documents are not lost and to maintain proper communication between the department and various stakeholders. Scrutinise and dispatch all out going mail to the correct addressees.
 </li>
 <li>
 Photocopy, distribute and dispatch relevant documents to relevant sections within the business and to external bodies as necessary.
 </li>
 <li>
 Ensure the photocopier in the department are in good working condition and regularly maintained.
 </li>
 <li>
 Maintain a complete filing system. Sort and file correspondence, at all times ensuring that the Department record/filing system is current, up to date and readily accessible for ease of retrieval. Update all other departments manuals which are held in the department on a timely and accurate basis.
 </li>
 <li>
 Monitor and maintain consumables and office stationary stocks in liaison with Executive Secretaries/Secretaries ensuring minimum levels are maintained.
 </li>
 <li>
 Handle all telephone calls as necessary and disseminate the necessary information to concerned stakeholders
 </li>
 <li>
 Ensure that all manuals / documents kept within the Department are current and updated with the latest revision / amendments.
 </li>
 <li>
 On monthly basis, ensure all reports/paperwork is maintained properly and maintain a document management system.
 </li>
 <li>
 Facilitate conference room and auditorium bookings, and coordinate room setup for upcoming meetings and events to ensure readiness and smooth execution.
 
 
 </li>
 </ul>
 Qualification
 
 
 To be considered for the role, you must meet the below requirements:
 
 
 <ul>
 <li>
 Qualifications level or equivalent.
 </li>
 <li>
 2 years experience in an Administrative role
 </li>
 <li>
 Thorough knowledge of MS-Word, Excel, Windows and Electronic Mail System.
 </li>
 <li>
 Should possess a valid U.A.E. Driving Licence (applicable where necessary)
 </li>
 <li>
 Fluency in written and spoken English language.
 </li>
 <li>
 Arabic language is optional.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Admin Assistant - HR Executive Management

Bulk mobiles

Office Administrator &amp; PA to Director for Online Tech Company - Part TimeSomeone to support the Director and business organisation as the company representative with respect to admin related works in HR, Legal and some aspects of Finance. You will also act as as support to managing the office as our Office Manager, providing office upkeep and guest or client hospitality. Main focus will be for support to group business and the director both business and personalIn addition the role will involve other ad hoc admin duties as and when required.The desirable candidate will be diligent, tenacious, have a keen eye for detail and spotting errors.mDuties Include:- HR duties for staff (onboarding new staff, holiday approvals)- Legal admin work to support the business or solicitors- Office maintenance- Emails and calls on behalf of company and director- Other personal / out of office PA duties- Managing &amp; support with director's cars (including taking vehicles for service, repairs, storage or movement as part of their car hire business)- Managing &amp; support with director's property / properties (including visit, key management and or block management company communication).- Processing customer product returns- Providing additional support to other departmental areas of the business on an ad hoc basis- Other general admin / support for Directors personal and businessExperience:- Previous experience in an office admin role would be advantageous but company training will be provided.- Experience in a PA or Executive PA capacity is desirable as we are looking for someone who is confident and willing to adapt and grow with the directors business &amp; personal endeavours. - Experience &amp; comfortability with the use of other vehicles / driving director's cars to assist with errands.This role has huge potential for growth in the new year as the company is restructuring for growth internationally hence the right attitude and loyalty for the prospective individual is needed to be a part of the business family.Part Time Role: Mondays , Tuesdays &amp; Thursdays - 08:45 - 17:00Job Types: Part-time, PermanentPay: From AED3,000.00 per monthApplication question(s):<ul><li>Able to drive director cars for business &amp; personal errands in work hours? Please answer Yes or No</li></ul>Experience:<ul><li>Microsoft Excel: 1 year (preferred)</li><li>PA to Director: 1 year (preferred)</li><li>Chat GPT: 1 year (preferred)</li><li>Administrative: 1 year (preferred)</li><li>Paralegal: 1 year (preferred)</li></ul>Licence/Certification:<ul><li>Driving Licence (preferred)</li></ul>

Admin Assistant & PA to Director - Part Time

HRsource

<div>
 
 
 Role Overview
 
 
 
 The Office Manager / Executive Assistant to CEO provides high-level operational and administrative support to senior leadership, ensuring the efficient day-to-day running of the office and seamless execution of executive priorities. The role requires discretion, strong judgment, and the ability to manage complexity in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives
 </li>
 <li>
 Manage complex calendars, meetings, travel, and communications
 </li>
 <li>
 Prepare presentations, reports, and briefing materials
 </li>
 <li>
 Act as a trusted point of contact between executives and internal/external stakeholders
 </li>
 </ul>
 
 
 Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee daily office operations and facilities management
 </li>
 <li>
 Manage vendors, contracts, and service providers
 </li>
 <li>
 Maintain office policies, procedures, and compliance requirements
 </li>
 <li>
 Ensure smooth coordination across teams and functions
 </li>
 </ul>
 
 
 People &amp; Administration
 
 
 <ul>
 <li>
 Support HR administration including onboarding, documentation, and employee coordination
 </li>
 <li>
 Assist with performance cycles, internal communications, and policy rollout
 </li>
 <li>
 Promote a professional, organized, and positive office environment
 </li>
 </ul>
 
 
 Financial &amp; Administrative Control
 
 
 <ul>
 <li>
 Track office budgets, expenses, and approvals
 </li>
 <li>
 Support invoicing, payments, and procurement processes
 </li>
 <li>
 Maintain accurate records and reporting
 </li>
 </ul>
 
 
 Skills &amp; Experience
 
 
 <ul>
 <li>
 Proven experience as an Office Manager, Executive Assistant, or similar role
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High level of discretion, professionalism, and reliability
 </li>
 <li>
 Confident working with senior leadership and sensitive information
 </li>
 </ul>
 
 
 Key Attributes
 
 
 <ul>
 <li>
 Detail-oriented and highly organized
 </li>
 <li>
 Calm under pressure and adaptable
 </li>
 <li>
 Proactive, solutions-focused, and accountable
 </li>
 <li>
 Strong interpersonal skills
 </li>
 </ul>
 
 
</div>

Office Manager/EA to CEO

Hilton

<div>Executive Personal Assistant to General Manager
A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. 
 
What will I be doing? 
As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:
<ul><li>Opens incoming mail, dates stamps, distributes accordingly</li>
<li>Sends outgoing mail both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports as instructed</li>
<li>Prepares correspondence on behalf of the management</li>
<li>Duplicates, copies and distributes and mails materials for the office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property&rsquo;s email system and maintains their email box, as is policy</li>
<li>Appropriate business use of telephone and voice mail system</li>
<li>Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate</li>
<li>Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis</li>
<li>Scrutinizes daily VIP guests</li>
<li>Schedules meetings and records meeting minutes</li>
</ul>What are we looking for? 
A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Two years similar experience</li>
<li>Strong organization skills, multi-task oriented and good time management</li>
<li>Driving license and Car</li>
<li>Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure</li>
<li>Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing</li>
<li>Ability to sit for extended periods of time and continuously performs the essential job functions</li>
<li>Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy</li>
<li>Ability to type 60 wpm</li>
<li>Ability to effectively transcribe information from handwritten memos and recordings</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Executive Personal Assistant to General Manager

RAS Investment Group

Job description:Job Title: Human Resources Assistant Department: Human Resources Reports To: HR ManagerJob Summary: The Human Resources Assistant supports daily HR operations, ensuring smooth and efficient administrative processes. This role is responsible for maintaining employee records, assisting with recruitment, and onboarding, managing documentation, and providing administrative support to the HR department.Key Responsibilities:<ul><li>Maintain and update employee personnel files and HR databases.</li><li>Prepare employment letters, contracts, memos, and other HR documents.</li><li>Assist in recruitment processes &mdash; posting jobs, screening CVs, scheduling interviews.</li><li>Support onboarding and offboarding procedures.</li><li>Handle employee inquiries related to HR policies, leaves, and benefits.</li><li>Track attendance, leave balances, and overtime records.</li><li>Coordinate with PRO or government relations officer for visa and labor procedures.</li><li>Assist in payroll preparation by providing relevant employee data.</li><li>Prepare HR reports and ensure confidentiality of information.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of HR or administrative experience (UAE experience preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication in English (Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Knowledge of UAE Labor Law and HR procedures.</li><li>High attention to detail and ability to maintain confidentiality.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthExperience:<ul><li>HR Assistant: 2 years (Required)</li></ul>

HR Assistant

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