receptionist

administrative assistant

hr assistant

office administrator

executive assistant

administrative assistant receptionist

B1 Ventures

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 Role Overview:
 
 
 
 We are looking for a professional and detail-oriented Receptionist &amp; Administrative Assistant to support daily office operations. The role involves general administrative duties, financial tasks, and handling sensitive documents.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Manage front desk duties including receiving calls, visitors, and deliveries.
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 Manage the office and ensure all supplies are available.
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 Handle administrative and clerical tasks such as filing, scanning, data entry, and document organization.
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 Receive, record, and deliver cheques or confidential documents securely.
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 Maintain accurate records and ensure proper organization of all files.
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 Support basic finance-related tasks (logging payments, maintaining petty cash, etc.).
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 Coordinate with management and assist in day-to-day operational needs.
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 </ul>
 
 
 
 
 
 Requirements:
 
 
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 Prior experience in administration, reception, or basic finance roles.
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 Bachelor's Degree in Business or equivalent
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 Highly organized and attentive to detail.
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 Professional appearance and strong communication skills.
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 Trustworthy and discreet when handling confidential information.
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 Proficient in MS Office and basic computer applications.
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 Reliable, proactive, and capable of managing multiple small tasks efficiently.
 </li>
 </ul>
 
 
</div>

Receptionist and Executive Assistant

Royal Swiss Auto Services

Job SummaryThe Receptionist cum Administrator is responsible for managing front-desk operations while providing administrative support to ensure smooth day-to-day office functioning. This role serves as the first point of contact for visitors and callers and supports internal departments with administrative and coordination tasks.Key ResponsibilitiesReception &amp; Front Desk Duties<ul><li>Greet and welcome visitors, clients, and employees in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls and emails.</li><li>Manage visitor logs, issue visitor badges, and inform concerned staff of arrivals.</li><li>Handle incoming and outgoing couriers, parcels, and official documents.</li><li>Maintain a clean, organized, and presentable reception and office area.</li></ul>Administrative Duties<ul><li>Provide general administrative support including filing, scanning, typing, and documentation.</li><li>Maintain and update records, employee files, and office registers.</li><li>Monitor office supplies and stationery; coordinate with vendors for procurement.</li><li>Assist in managing office equipment, maintenance requests, and service providers.</li><li>Support HR and Admin departments with day-to-day operational tasks.</li></ul>Office Coordination<ul><li>Coordinate meeting room bookings, prepare meeting rooms, and arrange refreshments.</li><li>Assist in organizing company events, meetings, and internal activities.</li><li>Support onboarding activities for new joiners (ID cards, access, basic orientation support).</li><li>Liaise with vendors, building management, and service providers as required.</li></ul>Compliance &amp; Support<ul><li>Ensure confidentiality of company and employee information.</li><li>Follow company policies, procedures, and administrative guidelines.</li><li>Assist management with ad-hoc administrative and operational tasks as assigned.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree or diploma in Administration, Business, or a related field (preferred).</li><li>Proven experience as a receptionist, administrator, or similar role.</li><li>Strong verbal and written communication skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Good organizational, multitasking, and time-management skills.</li><li>Professional appearance and customer-service-oriented attitude.</li><li>Ability to work independently and as part of a team.</li></ul>Job Type: Full-timeWork Location: In person

Receptionist cum Admin

HYM Investment Group

We are looking for a proactive and well-organized Receptionist / Sales Administrator to join our team. The ideal candidate will handle front-desk responsibilities while supporting the sales team with administrative tasks.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Greet and assist visitors in a professional manner</li><li>Handle incoming calls, emails, and inquiries</li><li>Maintain reception area cleanliness and organization</li></ul>Sales Administration<ul><li>Support the sales team with quotations, invoices, and documentation</li><li>Maintain customer records and sales data</li><li>Coordinate with internal departments for order processing</li><li>Follow up with clients on inquiries and documentation</li></ul>Requirements<ul><li>Proven experience as a receptionist, sales coordinator, or sales administrator</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Well-organized, detail-oriented, and customer-focused</li><li>Ability to multitask and work independently</li></ul>Preferred Qualifications<ul><li>Experience in the UAE</li><li>Background in sales support or administration</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Receptionist / Sales Administrator

GEOMETRY HOME FURNITURE MANUFACTURING L.L.C

We are seeking a reliable and well-organized Administrative Assistant to support daily office operations. The ideal candidate must hold a valid UAE driving license and be capable of handling administrative tasks, coordination, and basic office support, including field-related duties when required.Key Responsibilities<ul><li>Handle day-to-day administrative and office support activities</li><li>Manage correspondence, emails, phone calls, and document filing</li><li>Prepare letters, reports, memos, and internal documentation</li><li>Maintain records, logs, and office files (digital and physical)</li><li>Coordinate with vendors, service providers, and government offices</li><li>Assist with procurement of office supplies and inventory tracking</li><li>Support HR and Accounts departments with administrative tasks</li><li>Perform field work such as document submission, collection, and follow-ups</li><li>Ensure smooth communication between departments</li></ul>Requirements<ul><li>Proven experience as an Administrative Assistant or similar role in the UAE</li><li>Valid UAE Driving License (Mandatory)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Good communication and interpersonal skills</li><li>Ability to maintain confidentiality and professionalism</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have a valid UAE Driving License?</li></ul>

Administrative Assistant (UAE Driving License Mandatory)

Seven century real esatate

Job Description &ndash; ReceptionistWe are looking for experienced, ambitious &amp; result driven people who have experience in the world of Real Estate. You&rsquo;ll get all the most innovative tools and support you need to become successful. We will be with you throughout your journey with us, as you grow so do we.Who we are?&middot; Established in 2007, Seven Century is a Disruptive Technology based Real Estate Agency with a difference. Our primary goal has always been to discover the client&rsquo;s needs meticulously to offer them the best that Dubai property market has to offer.&middot; Our vision is to be the go-to real estate agency for anyone in Dubai. Our tenacity and honesty ensure premium properties for our clients. We wish to make the most of our intense market knowledge and add tremendous value to our client's properties.&middot; Our Values are simple but this is what drives us : Professionalism/ Empathy/ Thoroughness/ Communication/ Honesty/Commitment/Quality.&middot; One of the Top 5 Real Estate Brokers in Dubai.&middot; Gold Ranked Agency by Dubai Land Department&middot; We live, Breath Property. We are Seven Century Real Estate Broker your one stop shop solution partner to that is everything property . We get results that will Move You..Our culture is focused on our people and their development. We encourage our team to a continuous Professional learning and give responsibilities from day one.Do you have what it takes, to become part of an amazing team with highly passionate, result driven sales hungry members that provide a world class customer service? Are you going to be our next superstar, do you fit the requirement&rsquo;s&hellip;.Responsibilities:<ul><li>Serves visitors by greeting, welcoming, and directing them appropriately.</li><li>Notifies company staff of visitor arrival.</li><li>Strong Communication and writing Skills.</li><li>Well Versed with Microsoft Office and other front-desk responsibilities.</li><li>Maintains telephone systems and takes messages to redirect them to the concerned recipient in a timely manner</li><li>Directs visitors by maintaining employee and department directories</li><li>Maintaining the general office filing system, both online and offline</li><li>Operating all office equipment regularly e.g. the copy machine, printer, computer etc.</li><li>Maintains a clean reception area by complying with procedures, rules, and regulations</li><li>Supports continuity among work teams by documenting and communicating actions irregularities, and continuing needs</li><li>Good time management skills.</li><li>Experience with administrative and clerical procedures.</li><li>Ordering supplies, preparing and distributing marketing materials.</li><li>Able to contribute positively as part of a team, helping out with various tasks as required.</li><li>Performing other duties as assigned</li></ul>Job Description &ndash; Admin<ul><li>Responsibilities:</li><li>Minimum of 2 years Experience in Property Management companies is Mandatory.</li><li>Experience in making Ejari and blocking the Property in Ejari Portals.</li><li>Experience in Making Tenancy Contract, Property Management Contract and MOU.</li><li>Good Knowledge of RERA Rules of Owners and Tenants.</li><li>Experience in Blocking contract in Ejari after signed.</li><li>Dealing with Land Lord and convincing him for rental offers.</li><li>Follow up with the Developer /Owner for Snagging List and handover process.</li><li>To do Regular follow up with Legal Cases &amp; vacant units.</li><li>Providing Administrative/Office Support, Including document Preparation, Copying Scanning and Emailing.</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies.</li><li>Excellent knowledge of MS Office and Microsoft word.</li><li>Must be a team player and is confident to talk with clients</li><li>Perform other job-related duties requested by the management</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Handle requests and queries appropriately</li><li>Knowledge in English and Arabic language (both speaking and writing) is mandator</li><li>Property Listings &amp; Portals</li><li>Create, update, and manage property listings on portals (Bayut, Property Finder, Dubizzle, etc.)</li></ul>Documentation &amp; Compliance<ul><li>Prepare and process contracts (Form A, B, F, MOUs, NOCs, tenancy contracts)</li><li>Maintain client, landlord, and property files (physical and digital)</li><li>Assist with Ejari registration and renewals</li><li>Ensure compliance with RERA, DLD, and company policies</li></ul>CRM &amp; Data Management<ul><li>Update and maintain CRM systems with leads, listings, and client interactions</li><li>Track deals, commission records, and transaction statuses</li></ul>Financial &amp; Coordination Support<ul><li>Assist with invoicing, commission calculations, and expense tracking</li><li>Coordinate with conveyancers, developers, banks, and trustees</li><li>Follow up on payments, deposits, and documentation</li><li>Ensure listing compliance with RERA and DLD advertising regulations</li><li>Upload and maintain accurate property details, photos, prices, and availability</li></ul>Qualifications and requirements:<ul><li>Minimum 2 years of UAE experience in a similar position.</li><li>Knowledge in English and Arabic language (both speaking and writing) is mandatory</li><li>Associate&rsquo;s or bachelor&rsquo;s degree in a related field.</li><li>Self-motivated, proactive and organized</li><li>Previous experience with Microsoft Office software preferred</li><li>Excellent communication and interpersonal skills</li><li>Currently available for an interview in Dubai</li></ul>What You will get?<ul><li>The best real estate education in the market</li><li>Continuous professional development ( CPD &ndash; Inhouse Training Academy)</li><li>Great team &amp; support</li><li>Real estate offices in Business Bay</li><li>Full marketing, administration, and management support</li><li>Healthy and Fun Working Environment</li></ul>If you meet the above criteria, what are you waiting for, we want to meet you and offer you a great future with the Best Real Estate agency in Dubai . We are Seven Century Real Estate Broker We live, Breath Property &ndash; Do You ?Job Type: Full-timePay: AED5,000.00 - AED6,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>receptionist: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Real Estate Admin cum Receptionist

Aqarco Real Estate

Company: Aqarco Real Estate Broker L.L.C Location: Dubai, UAE Job Type: Full-time Salary: Competitive (based on UAE real estate experience) Visa: ProvidedAbout the RoleAqarco Real Estate Broker L.L.C is seeking a highly experienced Real Estate Administrative Assistant with in-depth knowledge of the Dubai real estate market. This is not an entry-level position.The ideal candidate must have hands-on experience supporting real estate sales and leasing operations, managing property listings, and handling RERA &amp; DLD documentation from start to finish.If you excel in a fast-paced brokerage environment and can confidently manage multiple properties, portals, and transactions, we want to hear from you.Key Responsibilities<ul><li>Manage and update property listings across Property Finder, Bayut, and Dubizzle</li><li>Create and manage property advertising permits, including permit numbers and QR codes via the DLD portal</li><li>Prepare and process tenancy contracts, addendums, Form A, Form B, Form I, and all RERA-related documentation</li><li>Create and manage permits through Trakheesi, ensuring full regulatory compliance</li><li>Coordinate property viewings, client inquiries, and agent schedules</li><li>Handle incoming calls, emails, and general office communication professionally</li><li>Provide daily administrative and documentation support to sales and leasing teams</li><li>Assist with marketing materials, property descriptions, and coordinate property photography</li><li>Organize, maintain, and archive physical and digital records (contracts, licenses, employee files, property documents)</li><li>Always Ensure full compliance with Dubai Land Department (DLD) and RERA regulations</li><li>Support real estate transactions through completion, including payments, NOCs, and transfer appointments</li></ul>Requirements<ul><li>Minimum 3 years of real estate administrative experience in Dubai (mandatory)</li><li>Strong working knowledge of DLD, RERA, Trakheesi, and major property portals</li><li>Experience with developers&rsquo; portals, agency registration, and renewals</li><li>Familiarity with CRM systems and real estate software</li><li>Excellent communication skills in English</li><li>Strong organizational, multitasking, and time-management skills</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to perform under pressure in a fast-paced brokerage environment</li><li>Professional attitude with strong attention to detail and team spirit</li></ul>Why Join Aqarco?<ul><li>Work with a professional, luxury-focused real estate brokerage</li><li>Competitive salary based on UAE real estate experience</li><li>Visa provided</li><li>Long-term career growth and stability</li><li>Supportive, collaborative, and professional team culture</li></ul>Job Type: Full-time

Experienced Real Estate Administrative Assistant –Females only Dubai (RERA | DLD | Trakheesi)

iPanac Consulting LLC

Job Title: Receptionist / Accounting AssistantCompany: iPANAC Consulting L.L.C &ndash; FZ Location: Dubai Employment Type: Full-timeAbout iPANAC Consulting LLCiPANAC Consulting L.L.C &ndash; FZ is a professional consulting firm providing business, accounting, and immigration-related services to international clients. We are expanding our support team and are looking for a Receptionist with an Accounting background who can professionally manage front-desk responsibilities while supporting basic accounting functions.Job DescriptionWe are seeking a corporate office&ndash;experienced Receptionist with exposure to accounting tasks. The ideal candidate must be confident in cold calling and client follow-ups and capable of acting as a backup support for the accountant when required.Important: Candidates with experience limited to salons, restaurants, or hospitality front-desk roles will not be considered. Only office / corporate receptionist backgrounds are acceptable.Key Responsibilities<ul><li>Handle incoming calls and manage front-desk communication professionally</li><li>Perform cold calling to potential clients and follow up on assigned leads</li><li>Maintain client call logs, records, and internal documentation</li><li>Coordinate appointments and assist internal departments</li><li>Support accounting operations including:</li><li>Data entry and record maintenance</li><li>Invoice preparation and follow-ups</li><li>Basic bookkeeping assistance</li><li>Act as backup for the accountant during workload peaks or absence</li><li>Ensure smooth daily administrative and office operations</li></ul>Required Qualifications<ul><li>Prior experience as a receptionist in a corporate/office environment</li><li>Background or education in Accounting, Finance, or Bookkeeping</li><li>Comfortable with cold calling and professional client communication</li><li>Basic understanding of accounting processes</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong English communication skills</li><li>Organized, reliable, and detail-oriented</li></ul>Preferred Candidate Profile<ul><li>Experience working with consulting or professional service firms</li><li>Ability to multitask and work independently</li></ul>What We Offer<ul><li>Long-term opportunity with a growing consulting firm</li><li>Professional and structured work environment</li><li>Exposure to accounting and business consulting operations</li><li>Career growth opportunities</li></ul>How to ApplyInterested candidates may submit their updated CV to hr@ipanacaccounting.com mentioning Receptionist in the subject line.Job Type: Full-time

Receptionist

Explore 903+ Administrative assistant receptionist in Dubai this January. Find roles across top companies and apply now to boost your career.