receptionist

executive assistant

administrative assistant

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admin assistant

administrative assistant receptionist

The Emirates Group

As a Senior Administration Assistant (Receptionist) you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes. 
In this role, you will: 
<ul>
 <li>Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.</li>
 <li>Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.</li>
 <li>Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.</li>
 <li>Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.</li>
 <li>Assist and collect information for senior team members to use as training initiatives.</li>
 <li>Reallocate resources to assist in other routing clerical administrative functions.</li>
 <li>Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.</li>
 <li>Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.</li>
 <li>Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.</li>
 <li>Generate the roster for team members and ensure appropriate coverage for clinic hours.</li>
</ul>

Senior Administration Assistant (Receptionist)

Digital Marketing/Admin/Receptionist Responsibilities&middot; Develop, implement, and manage digital marketing campaigns aligned with business goals.. Create and manage engaging content for social media platforms (Instagram, LinkedIn, Facebook, etc.).. Manage community interactions, comments, and messages to build brand engagement.. Oversee updates and improvements to the company website.. Handles the reception area and facility well.&middot; Attends and assists visitors and deliveries&middot; Answer, screen and forward incoming phone calls&middot; Monitor and order front office supplies and keep inventory of stock&middot; Keeping and maintaining records of all important company documents and admin accounts&middot; Manage Pre-qualifications and Material submittals for the client and keeping records of it&middot; Submitting daily, weekly &amp; monthly Site Progress Report from site&middot; Preparing monthly summary report for Invoicing purposes&middot; Preparing summary for petty cash&middot; Preparing and sending quotations to the clients through email&middot; Preparing and organizing materials for the site and keeping daily records of in and out of materials&middot; Preparing all required documents to apply for gate pass and safety induction&middot; Monitoring important documents and coordinating to Accounts ahead of time if any documents is near expiry&middot; Assisting HR in preparing necessary documents and organizing the files for each employee.&middot; Perform other clerical receptionist duties such as filing, printing, photocopying, scanningRequirements &amp; Skills&middot; SEO / SEM best practices. Social media management tools. Proven work experience as a Receptionist, Front Office Representative or similar role&middot; Hands-on experience with office equipment (e.g. printers)&middot; Professional attitude and appearance&middot; Solid written and verbal communication skills&middot; Ability to be resourceful and proactive when issues arise&middot; Excellent organizational skills&middot; Multitasking and time-management skills, with the ability to prioritize tasks&middot; Customer service attitude&middot; Technical ability to use Microsoft OfficeJob Type: Full-time

Digital Marketing / Receptionist-Admin

Roots Realty

Location: Bay Sqaure, Business Bay, Dubai, UAE Company: A2 Real Estate LLC Employment Type: Full-TimeJob Summary:We are looking for a well-organized and proactive Admin &amp; Receptionist to join our growing real estate company in Dubai.The ideal candidate will manage daily office operations, handle client interactions, maintain property documentation, and manage online property listings on platforms like Bayut, Dubizzle, and Property Finder.Key Responsibilities:Administrative &amp; Reception Duties:<ul><li>Serve as the first point of contact for clients, visitors, and calls in a professional and friendly manner.</li><li>Handle office correspondence, calls, emails, and inquiries efficiently.</li><li>Maintain organized filing systems for all documents, contracts, and records.</li><li>Support management with daily administrative tasks and scheduling.</li><li>Coordinate with internal departments to ensure smooth workflow.</li></ul>Real Estate Documentation &amp; Coordination:<ul><li>Prepare and manage property-related documentation such as Form A, Form B, Form F, tenancy contracts, and NOC requests.</li><li>Liaise with developers, DLD (Dubai Land Department), and government portals as required.</li><li>Track listing approvals, renewals, and documentation deadlines.</li><li>Assist the sales team in creating and updating property files, marketing materials, and listings.</li></ul>Online Listings &amp; Marketing:<ul><li>Upload and update property listings on Bayut, Dubizzle, Property Finder, and company CRM systems.</li><li>Ensure all property details, images, and prices are accurate and up to date.</li><li>Monitor listing performance and coordinate with the marketing team for better visibility.</li><li>Assist in social media and digital marketing activities related to property promotion.</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience in a Dubai real estate company (mandatory).</li><li>Strong knowledge of Bayut, Dubizzle, and Property Finder portals.</li><li>Familiar with RERA forms and real estate documentation.</li><li>Excellent communication and customer service skills.</li><li>Proficient in MS Office and CRM systems.</li><li>Well-organized, detail-oriented, and able to handle multiple tasks.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Benefits:<ul><li>Competitive salary (based on experience).</li><li>Employment visa and health insurance as per UAE law.</li><li>Friendly and professional working environment.</li><li>Career growth opportunities within the company.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,500.00 per month

Admin & Receptionist – Real Estate

Belle Homes Real Estate

This is a full-time on-site role for an Administrative Assistant at Belle Homes Real Estate located in Dubai, United Arab Emirates. The role involves day-to-day tasks related to customer relations, client support, and administrative duties.Responsibilities<ul><li>Greet and welcome visitors, clients, and guests in a professional manner.</li><li>Administrative tasks like document maintain, MIS, CRM software.</li><li>Answer, screen, and forward incoming phone calls and handle inquiries.</li><li>Handle customer inquiries via phone, email, and in-person.</li><li>Record and maintain customer details, feedback, and service requests.</li><li>Coordinate with internal teams (sales, operations, admin) to ensure customer needs are addressed.</li><li>Make outbound calls to prospective and existing clients.</li></ul>Qualifications<ul><li>Interpersonal Skills and Client Relations</li><li>Customer Satisfaction and Customer Support</li><li>Analytical Skills</li><li>Excellent communication skills</li><li>Problem-solving skills &amp; multitasking</li><li>Attention to detail</li><li>Experience in real estate or customer service industry is a plus</li><li>Bachelor's degree is a must</li><li>Microsoft Office, Excel and Google Workspace</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administration: 1 year (Required)</li></ul>

Administrative Assistant cum Customer Relation Executive

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)
Dubai, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:
<ul><li>Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
</li><li>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
</li><li>Scans documents for electronic storage.
</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
</li><li>May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
</li><li>Assists junior document control staff to ensure effective implementation of project-specific procedures.
</li><li>Performs other duties commensurate with functional level and responsibilities.
</li><li>Contributes as a team player who is deadline driven and works well with others.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Diploma/ degree or High school diploma
</li><li>Fresh graduates are also welcome to apply.
</li><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li><li>Only UAE nationals will be considered for this role
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Administrative Assistant (UAE National)

Next Care Dental Clinic

We are looking for a detail-oriented and responsible individual to join our team as an Accounts &amp; Admirative Assistant. The ideal candidate will handle day-to-day accounting tasks, prepare monthly financial reports, maintain ledgers, and coordinate site visits and inspections. A valid UAE driving license is mandatory for this role.Key Responsibilities:<ul><li>Maintain and update all accounting records and ledgers.</li><li>Prepare monthly financial statements and expense reports.</li><li>Manage petty cash and ensure accurate documentation.</li><li>Conduct regular site visits for inspection and coordination purposes.</li><li>Coordinate with site teams, vendors, and management to ensure smooth operations.</li><li>Support audit and compliance requirements.</li><li>Handle other related administrative and coordination tasks as assigned.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>Proven experience in accounting or site coordination (minimum 2 years preferred).</li><li>Proficiency in MS Office (Excel, Word) and accounting software.</li><li>Strong organizational and communication skills.</li><li>Attention to detail and accuracy in financial reporting.</li><li>Valid UAE driving license is mandatory.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,800.00 per monthApplication Question(s):<ul><li>Do you have valid UAE driving license?</li></ul>

Accountant/Administrative Assistant

Parsons Corporation

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what s possible. Job Description: Administrative Assistant (UAE National) Dubai, UAE Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department. What You'll Be Doing: <ul> <li> Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project. </li> <li> Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. </li> <li> Scans documents for electronic storage. </li> <li> Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents. </li> <li> May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc. </li> <li> Assists junior document control staff to ensure effective implementation of project-specific procedures. </li> <li> Performs other duties commensurate with functional level and responsibilities. </li> <li> Contributes as a team player who is deadline driven and works well with others. </li> <li> Performs other responsibilities associated with this position as may be appropriate. </li> </ul> What Required Skills You'll Bring: <ul> <li> Diploma/ degree or High school diploma </li> <li> Fresh graduates are also welcome to apply. </li> <li> Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. </li> <li> Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management. </li> <li> Only UAE nationals will be considered for this role </li> </ul> Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information. We truly invest and care about our employee s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

Explore 1123+ Administrative assistant receptionist in Dubai this November. Find roles across top companies and apply now to boost your career.

1123 administrative assistant receptionist jobs IN Dubai

Senior Administration Assistant (Receptionist)

Digital Marketing / Receptionist-Admin

Admin & Receptionist – Real Estate

Administrative Assistant cum Customer Relation Executive

Administrative Assistant (UAE National)

Accountant/Administrative Assistant

Administrative Assistant (UAE National)