sales coordinator

hr manager

administrative assistant

dental assistant

executive assistant

administrative assistant receptionist

Fragorium LLC

Job SummaryWe are seeking a detail-oriented and proactive Female Receptionist/Admin Coordinator with strong Arabic and English communication skills to support our fragrance Research &amp; Development (R&amp;D) Laboratory at Dubai. The role is critical in ensuring smooth day-to-day administrative operations, coordination between internal departments, and compliance with laboratory and regulatory requirements.Key Responsibilities<ul><li>Provide full administrative support to the Fragrance R&amp;D team, including scheduling, documentation, and coordination of daily activities.</li><li>Act as a key point of contact between the R&amp;D lab, internal departments (Procurement, HR, Finance, Quality), and external vendors.</li><li>Coordinate meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Maintain accurate records for lab documentation, sample logs, formulations, MSDS, test reports, and approvals.</li><li>Assist in preparing documents for regulatory, audit, and compliance requirements related to fragrance development.</li><li>Ensure proper filing and confidentiality of R&amp;D data and sensitive information.</li><li>Coordinate with Procurement for lab consumables, raw materials, fragrance ingredients, and equipment.</li><li>Track inventory levels, raise purchase requisitions, and follow up on deliveries to ensure uninterrupted lab operations.</li><li>Maintain records of suppliers and service providers related to R&amp;D activities.</li><li>Support Arabic&ndash;English translation and communication for internal coordination, local authorities, suppliers, and service providers when required.</li><li>Draft professional correspondence, reports, and internal communications in both Arabic and English.</li><li>Assist with onboarding of new R&amp;D staff, visitors, and external consultants to the lab.</li><li>Coordinate maintenance, calibration schedules, and service visits for lab equipment.</li><li>Support management with ad-hoc administrative tasks and reporting as required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or Office Management</li><li>Fluent in Arabic and English (spoken and written) which is mandatory</li><li>Minimum 2 to 4 years of experience in an administrative or coordination role, preferably within R&amp;D, laboratory, manufacturing, or fragrance industries</li><li>Strong organizational, time management, and multitasking skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems is an advantage</li><li>Ability to handle confidential information with discretion</li><li>Well-presented, professional, and able to work effectively in a multicultural environment</li><li>Valid UAE Driving License is an added advantage</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Receptionist/Admin: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic fluently (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Female Receptionist/Admin Coordinator (Arabic Speaker Only)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)
Dubai, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:<ul><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</li><li>
Scans documents for electronic storage.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</li><li>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li><li>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Diploma/ degree or High school diploma</li><li>
Fresh graduates are also welcome to apply.</li><li>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li><li>
Only UAE nationals will be considered for this role</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (UAE National)

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

Noorka

<div>Noorka Logistics is looking for a professional and friendly Receptionist to join our team in Dubai. This role is ideal for someone who enjoys interacting with people, managing front-desk operations efficiently, and creating a welcoming environment for clients, visitors, and employees within a fast-paced logistics company.

Key Responsibilities:
<ul>
<li>Greet and welcome visitors, clients, and business partners in a professional manner.</li>
<li>Answer and direct incoming phone calls to the appropriate departments.</li>
<li>Manage front-desk operations and maintain a clean, organized reception area.</li>
<li>Handle incoming and outgoing mail, courier services, and deliveries.</li>
<li>Schedule meetings, appointments, and conference room bookings.</li>
<li>Maintain visitor logs and ensure security procedures are followed.</li>
<li>Provide administrative support to various departments when required.</li>
<li>Assist in maintaining office supplies inventory.</li>
<li>Coordinate with internal teams for smooth daily operations.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience as a Receptionist or in a similar administrative role.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Professional appearance and positive attitude.</li>
<li>Proficiency in MS Office applications.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to handle confidential information responsibly.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong interpersonal skills</li>
<li>Customer service-oriented mindset</li>
<li>Time management and attention to detail</li>
<li>Ability to work under pressure</li>
<li>Team player with a proactive approach</li>
</ul>
At Noorka Logistics, we believe the reception area represents the face of our organization. This Receptionist position in Dubai offers a valuable opportunity to contribute to a professional logistics company while developing your administrative and customer service skills in a dynamic and supportive work environment.</div>

Receptionist

Design Mode Interiors Design LLC

We are looking for a dynamic and organized Receptionist Cum Secretary who can manage front office operations and support administrative tasks, along with handling the company&rsquo;s social media platforms.Preferred: Female (Own or Sponsor Visa)Key Responsibilities:<ul><li>Manage reception area and handle incoming calls/emails</li><li>Schedule appointments and support daily administrative tasks</li><li>Prepare basic documents and maintain records</li><li>Coordinate with suppliers, clients, and staff / Assist management with daily administrative tasks</li><li>Manage and post content on company social media accounts (Instagram, Facebook, LinkedIn, etc.)</li><li>Create and post regular content (photos, reels, updates) / Assist in basic content creation and promotions</li><li>Respond to social media inquiries professionally and Monitor engagement and support marketing activities</li></ul>Requirements:<ul><li>Proven experience as a receptionist or secretary</li><li>Knowledge of social media platforms and basic content posting</li><li>Good communication skills (English required; Arabic is an advantage)</li><li>Basic knowledge of MS Office (Word, Excel, Outlook)</li><li>Presentable, organized, and multitasking ability</li></ul>Job Types: Full-time, Contract

Receptionist Cum Secretary (With Social Media Handling Experience) - Female only

Lajoya Polyclinic 

Job description:Job Vacancy: Arabic Female Dental ReceptionistA reputable dental clinic located in Al Mamzar, Dubai is seeking to hire an Arabic Female Dental Receptionist to join our team.Job Responsibilities:<ul><li>Welcoming patients and providing excellent customer service</li><li>Answering phone calls and managing appointment scheduling</li><li>Registering patients and maintaining accurate records</li><li>Handling billing, payments, and insurance coordination</li><li>Maintaining a clean and organized reception area</li><li>Assisting with general administrative duties</li></ul>Requirements:<ul><li>Arabic female candidate (mandatory)</li><li>Fluency in Arabic and English </li><li>Previous experience as a dental or medical receptionist is an advantage</li><li>Strong communication and organizational skills</li><li>Basic computer skills; knowledge of dental software is a plus</li><li>Professional appearance and positive attitude</li></ul>Benefits:<ul><li>Competitive salary</li><li>Supportive and professional work environment</li><li>Opportunity for career growth</li></ul>Location: Al Mamzar, DubaiJob Type: Full-timeJob Type: Full-time

Arabic Dental Receptionist (Females only)

Fortes Education

<div>
 Fortes Education has been a leading education provider in the UAE for over four decades with premium international schools and nurseries that have experienced outstanding success and growth. Our schools offer the most innovative and character-building education in the entire Middle East region.
 
 
 Our core ethos and philosophy of education is Positive Education (PosEd). Through PosEd, our schools foster active engagement in learning, celebrating character strengths and accomplishments. We encourage children to cultivate fulfilling relationships with others and seek meaning and purpose in their own lives. We enable children to become happy learners and develop into innovative thinkers, confident young adults, and life-long learners. Our students develop resilience, a growth mindset and deep character strengths that allow them to flourish in an ever-changing world.
 
 
 
 
 About Regent International School &ndash;
 
 Inspiring Minds. Building Character.
 
 
 
 With a rich history of over 35 years, Regent International School is recognised as one of the leading and most innovative schools in the region, as well as a global leader in Positive Education. We have a close-knit family and community spirit with happiness resonating in our school, our children, our parents, and our teachers. We believe in inspiring, empowering, and enlightening our students and enriching the community of which we are a central focus.
 
 
 Regent International School is an all&ndash;through school which offers a premium education across a fantastic range of pathways for students including the National Curriculum of England, GCSE/IGCSE and &lsquo;A&rsquo; Levels. Some of our students achieved &lsquo;best in world&rsquo; awards from examination bodies this year, and the school significantly exceeded all international and Dubai averages in this year&rsquo;s TIMSS results. We offer a suite of Signature Programmes unrivalled in Dubai. With unique experiences in Environmental and Sustainability Studies, Primary students learn in Forest School settings, as well as utilising cutting-edge hydroponic technology to examine how science can support sustainability in future terrains. Our world-class STEAM centre and Design Thinking curriculum offers students an incredible opportunity to apply their learning in solving real-world problems, from Foundation Stage through to Year 9. We are technologically innovative and embed AI in teaching and learning. We have outstanding performing arts opportunities with amazing teachers to help our more creative students truly find their voice, and equally impressive athletic options for our students who regularly compete with other international schools in the region in DASSA and BSME sporting events and are supported by PE teachers as well as bespoke coaches for each sport. Regent International School is judged by the Dubai School Inspection Bureau (DSIB) as a &lsquo;Very Good&rsquo; school with many outstanding features and &lsquo;Outstanding&rsquo; in our British Schools Overseas (BSO) inspection in 2019
 
 
 We present an exciting opportunity to join us in further developing our highly popular, dynamic and innovative school.
 
 
 
 
 About You:
 
 
 
 
 
 Job Purpose:
 
 
 
 The Junior Attendance Officer supports effective monitoring and recording of student attendance across the school. Working under the direction of senior administrative or pastoral staff, the post holder ensures that daily attendance data is accurately recorded, updated, and communicated in line with school policies and safeguarding procedures. This role is primarily operational and administrative, requiring high levels of accuracy, organisation, and professionalism. The Junior Attendance Officer contributes to maintaining high standards of attendance and punctuality by supporting follow-up processes, maintaining accurate records, and providing clear communication with staff and families. The position plays an important role in safeguarding and compliance by ensuring that attendance records are reliable, up to date, and aligned with regulatory expectations.
 
 
 
 
 Summarised Roles &amp; Responsibilities
 
 
 
 
 
 Daily Attendance Administration
 
 
 
 <ul>
 <li>
 Record and update daily attendance using the school&rsquo;s MIS system.
 </li>
 <li>
 Ensure registers are completed accurately and on time by teaching staff.
 </li>
 <li>
 Follow up on missing registers and incomplete data.
 </li>
 <li>
 Contact parents regarding unexplained absences in line with school procedures.
 </li>
 <li>
 Update records with authorised absences, medical notes, and approved leave.
 
 
 </li>
 </ul>
 
 Monitoring &amp; Reporting Support
 
 
 
 <ul>
 <li>
 Assist in identifying patterns of lateness or absence and report concerns to the Attendance Officer or pastoral team.
 </li>
 <li>
 Prepare basic attendance summaries and reports as requested.
 </li>
 <li>
 Maintain accurate digital and physical attendance records.
 </li>
 <li>
 Support the preparation of attendance documentation for internal review or inspection.
 
 
 </li>
 </ul>
 
 Safeguarding &amp; Student Welfare
 
 
 
 <ul>
 <li>
 Escalate any attendance concerns immediately to the designated safeguarding lead or relevant senior staff.
 </li>
 <li>
 Support secure student sign-in and sign-out procedures.
 </li>
 <li>
 Maintain strict confidentiality when handling student information.
 </li>
 <li>
 Ensure attendance procedures align with safeguarding expectations.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide general administrative assistance to the school operations team.
 </li>
 <li>
 Maintain organised filing systems and student records.
 </li>
 <li>
 Draft routine correspondence related to attendance.
 </li>
 <li>
 Support front desk or reception duties when required.
 </li>
 <li>
 Assist with school events and reporting processes as needed.
 
 
 </li>
 </ul>
 
 Professional Standards
 
 
 
 <ul>
 <li>
 Follow school policies relating to attendance, safeguarding, and data protection.
 </li>
 <li>
 Demonstrate professionalism and courtesy when communicating with parents and staff.
 </li>
 <li>
 Contribute positively to the smooth running of the school&rsquo;s administrative systems.
 </li>
 <li>
 Engage in relevant training and professional development as required.
 
 
 </li>
 </ul>
 
 Person Specification
 
 
 
 
 
 Essential:
 
 
 
 
 
 Knowledge &amp; Qualifications
 
 
 
 <ul>
 <li>
 This role is reserved for UAE Nationals with a Family Book
 </li>
 <li>
 High school diploma or equivalent qualification.
 </li>
 <li>
 Basic understanding of administrative processes.
 </li>
 <li>
 Competent in Microsoft Office and general IT systems.
 </li>
 <li>
 Good written and spoken English.
 
 
 </li>
 </ul>
 
 
 Desirable:
 
 
 
 
 <ul>
 <li>
 Previous experience in a school or office environment.
 </li>
 <li>
 Familiarity with school MIS systems.
 </li>
 <li>
 Basic understanding of safeguarding principles.
 
 
 </li>
 </ul>
 
 
 Experience
 
 
 
 
 
 Essential:
 
 
 
 <ul>
 <li>
 Experience in an administrative or customer service role (school-based experience desirable but not essential).
 </li>
 <li>
 Experience handling data or records with accuracy.
 
 
 </li>
 </ul>
 
 
 Desirable:
 
 
 
 
 <ul>
 <li>
 Experience supporting attendance systems in school.
 </li>
 <li>
 Experience communicating with parents or external stakeholders.
 
 
 </li>
 </ul>
 
 
 Skills &amp; Personal Attributes
 
 
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Well organised and able to manage routine tasks efficiently.
 </li>
 <li>
 Professional, polite, and service-oriented.
 </li>
 <li>
 Clear communicator with a calm and courteous manner.
 </li>
 <li>
 Able to work under supervision and follow established procedures.
 </li>
 <li>
 Discreet and trustworthy when handling confidential information.
 </li>
 <li>
 Collaborative team member with a positive attitude.
 
 
 </li>
 </ul>
 
 
 Application Process:
 
 
 
 
 If you have the passion, energy, and commitment to drive accelerated outcomes for young people, we will welcome your application. In return, you will join a rapidly evolving organisation that can offer you a central role in our future growth plans.
 
 
 Candidates are invited to complete our
 
 Online Application
 
 by visiting: https://forteseducation.com/Careers/Current-Openings
 
 
 Interviews will take place either face-to-face in Dubai or by video conferencing if the applicant is not based in Dubai.
 
 
 The closing date for applications is the
 
 13th
 
 of
 
 March 2026
 
 . Please note that due to the expected volume of applications, only shortlisted candidates will be contacted for an interview. The school reserves the right to make suitable appointments before the official closing date, and therefore, we would encourage candidates to apply early in the process. The appointment start date will be
 
 August 2026
 
 .
 
 
 
 Safer Recruitment Statement
 
 
 
 Fortes Education is committed to safeguarding and promoting the welfare of children. Policies for safer recruitment are aligned with the recommendations of the International Task Force on Child Protection. At Regent International School, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children.
 
 
 We expect all staff and volunteers to share this commitment. Successful applicants will be subject to various background checks, including receipt of satisfactory references, proof of relevant qualifications, identification, and police checks, including overseas checks.
</div>

Attendance & Administrative officer – Immediate start (UAE Nationals Only)

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