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The Expert Advice

Job Description:We are looking for a Female HR - Admin Receptionist who is professional, well-organized, and able to handle multiple responsibilities. The ideal candidate should have strong administrative and accounting support experience, along with excellent communication skills in English and Tagalog.Key Responsibilities:<ul><li>Manage front desk reception duties including calls, emails, and visitor handling</li><li>Perform administrative tasks, documentation, and filing support</li><li>Assist in basic accounting functions (data entry, invoices, petty cash, reconciliations, etc.)</li><li>Maintain and update records in MS Excel and MS Word</li><li>Coordinate with management for day-to-day operations</li><li>Support the accounts department with routine financial tasks</li><li>Ensure office discipline and smooth workflow</li><li>HR responsibiltys as well.</li></ul>Requirements:<ul><li>Female candidate, Tagalog speaker</li><li>Minimum 1+ year experience in Accounts/Administration/Receptionist roles</li><li>Proficiency in MS Excel and Word</li><li>Good personality, punctual, disciplined, and professional</li><li>Ability to handle multitasking.</li><li>Strong communication and organizational skills.</li></ul>Benefits:<ul><li>Competitive salary: AED 2,500 &ndash; Monthly</li><li>Professional and supportive work environment</li><li>Opportunity for career growth</li></ul>Mon- Sat 9.30 am to 6.30 pm Sunday Fixed Off.Job Type: PermanentPay: Up to AED2,500.00 per month

Accounts / Admin / Receptionist ( Female - Taglog Speaker)

Acube Abodes Realty

We are seeking a highly organized and proactive Admin cum Secretary and Receptionist to support daily operations in our real estate development company. The ideal candidate will handle a wide range of administrative and clerical tasks to ensure the smooth running of the office and support project teams across departments, including development, finance, marketing, and legal.Key ResponsibilitiesOffice Management:<ul><li>Maintain and organize office supplies inventory and manage procurement.</li><li>Manage and maintain reception area, always ensuring a clean and organize space</li><li>Oversee filing systems (physical and digital) for ease of access and compliance.</li><li>Handle scheduling, calendar management, and meeting coordination.</li><li>Manage CEO and Director daily, weekly schedule</li><li>Coordinate with the company driver and other staff for outdoor urgent needs</li><li>Maintain and organize office files. Records and documentation.</li><li>Arrange and coordinate meetings including preparing minutes.</li><li>Manage external contacts and maintaining regular communications</li><li>Serves main point of contact for all incoming calls and redirect them accordingly</li><li>Greet and welcome visitors and guest in a warm and professional manner</li><li>Serve welcome drinks/coffees to guests</li><li>Coordinate with other team members to ensure seamless communication and collaboration</li></ul>Document Control &amp; Correspondence:<ul><li>Prepare, review, and format correspondence, reports, and presentations.</li><li>Develop and design high quality PowerPoint presentation for meetings and conferences.</li><li>Manage incoming/outgoing communications (emails, letters, packages).</li></ul>Project Support:<ul><li>Assist project teams with administrative tasks such as tracking approvals, documentation follow-up, and appointment setting.</li><li>Coordinate with consultants, contractors, and clients as required.</li><li>Support in updating project logs, contracts, and status reports.</li><li>Assist in basic procurement coordination and vendor follow up.</li></ul>Financial and HR Coordination:<ul><li>Support finance with basic invoice tracking, petty cash, and expense reports.</li><li>Assist HR in onboarding new employees, record keeping, and attendance tracking.</li><li>Support HR in visa processing, trade license renewals, insurance and PRO related documentation</li></ul>Event &amp; Travel Arrangements:<ul><li>Plan company events, meetings, or conferences.</li><li>Handle travel bookings for staff and management.</li><li>Coordinate and Manage guest list and awards lists for events etc.</li></ul>Requirements:<ul><li>Proven experience as an administrative assistant, preferably in real estate or construction.</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional communication skills &ndash; written and verbal.</li><li>Familiarity with real estate documentation is a plus.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.</li></ul>Preferred Qualities:<ul><li>Attention to detail and ability to handle confidential information.</li><li>Proactive, self-motivated, and adaptable to fast-paced environments.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Pleasant personality and excellent interpersonal skills</li><li>Highly motivated, dedicated, and hardworking</li><li>Ability to manage administrative tasks and document control independently, with a creative and proactive approach</li><li>Pay strong attention to detail and resolve the issues effectively.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Ability to work independently and as part of a team</li></ul>Salary: AED 2,500 to AED 3,000 Based on experienceVisa: Spouse / Own Visa*Must be available to join immediately or with a short notice period*Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthLanguage:<ul><li>English (Preferred)</li></ul>

Admin cum Secretary and Receptionist

Al Maria Medical Centre

we are looking for a Receptionist/ Admin fluent in ENGLISH to manage the front desk on a daily basis tasks.Responsibilities:1-Greeting and attending to patients in person and over the phone.Professionally assisting doctors, staff, visitors, and patients.2-Managing the daily operations of the clinic reception area.3-Answering phone calls in a professional and courteous manner.4-Schedule and manage appointments, ensuring efficient utilization of clinic resources.5-Explaining intake forms to new patients and processing payments after treatment.6-Handle patient inquiries, providing accurate information about services, pricing, and procedures.7-Maintaining patient records.8-Maintain a tidy and organized reception area.9-Protects patients&rsquo; rights by maintaining confidentiality of medical, personal, and financial information.10-Assist with administrative tasks such as data entry, filing, and report generation.Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED1.00 - AED2.00 per monthLanguage:<ul><li>Fluent English (Preferred)</li></ul>

Receptionist/Admin

fäm Properties Dubai

<div>
 
 We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
 </li>
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 Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
 </li>
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 Maintain accurate and up-to-date records in our applicant tracking system.
 </li>
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 Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
 </li>
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 Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
 </li>
 <li>
 Assist with the planning and execution of recruitment events, such as job fairs and open houses.
 </li>
 <li>
 Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
 </li>
 <li>
 Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
 </li>
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 Excellent verbal and written communication skills.
 </li>
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 Ability to work effectively under pressure and handle sensitive information with discretion.
 </li>
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 A proactive attitude with a strong customer service orientation.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Arabic Speaker)

Darkblue Technology

Job description:Job Summary: We are looking for a professional and friendly Receptionist &amp; Admin Coordinator to be the first point of contact for our company. The ideal candidate will be a Tagalog speaker with excellent communication skills and the ability to manage front-desk operations while providing exceptional customer support.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional manner.</li><li>Answer and direct phone calls and emails promptly.</li><li>Manage reception area, ensuring it is tidy and presentable.</li><li>Handle inquiries and provide accurate information about products/services.</li><li>Assist customers with complaints, requests, and support needs.</li><li>Maintain appointment schedules and meeting arrangements.</li><li>Handle Bookings of customer with their availability</li><li>Coordinate with other departments for smooth operations.</li><li>Manage and maintain office records, files, and correspondence.</li></ul>Requirements:<ul><li>1&ndash;2 years of experience in reception or customer service roles.</li><li>Excellent communication and interpersonal skills.</li><li>Bachelors Degree</li><li>Proficient in Microsoft Office and basic office equipment.</li><li>Professional appearance and attitude.</li><li>Must be multitasking, Energetic &amp; Quick Learner</li></ul>Visa: Own PreferredJoining: ImmediatelyExperience: 6 months UAE minimumHow to Apply:Interested candidates are encouraged to send their updated resume to hr@jstmea.com.Please use email subject by using below format otherwise your application will not be considered Subject format: JST-2510_[Name] [Position]We are eagerly waiting to onboard youThis job is for Female &amp; Tagalog Speaker Only.Note: Please apply if you have relevant experience &amp; knowledge.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Receptionist & Admin (Female Tagalog Speaker)

Symbiosis Owners Association Management Service

Legal and Customer Service Executive Location: Dubai Silicon OasisPosition Summary:The Customer Service Executive serves as the first point of contact for residents, owners, and visitors of the community managed by the company. This role combines administrative efficiency with strong interpersonal skills to ensure smooth communication, prompt response to queries, and effective support to the management team.English fluency is mandatory, Arabic proficiency and a valid UAE driving license are preferred.Key Responsibilities:Customer Service &amp; Communication<ul><li>Serve as the first point of contact for walk-in clients, calls, and email inquiries.</li><li>Handle owner and resident concerns with empathy, ensuring timely escalation and resolution.</li><li>Maintain updated records of complaints, requests, and feedback in the CRM or ERP system.</li><li>Support communication campaigns &mdash; circulars, notices, announcements, and meeting invitations.</li><li>Liaise with facilities and finance teams for follow-up on service requests and payments.</li></ul>Administrative &amp; Reception Duties<ul><li>Manage front desk operations including call handling, visitor log, and courier management.</li><li>Prepare and maintain records, reports, and correspondence as required by management.</li><li>Schedule and coordinate meetings, appointments, and community events.</li><li>Assist with documentation for budgeting, contracts, and supplier coordination.</li><li>Ensure the reception and office area maintain a professional and welcoming atmosphere.</li></ul>Owners Association Support<ul><li>Assist in preparing documentation for RERA submissions, budgets, and AGM/OC meetings.</li><li>Coordinate with community managers for collection and organization of owner data.</li><li>Support vendor coordination, quotation comparison, and filing of official documents.</li></ul>Key Requirements:<ul><li>Proficiency in English and Arabic (Mandatory).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>Strong knowledge of UAE government processes, permits, legal documentation, and property management laws.</li><li>Excellent communication, organizational, and customer service skills.</li><li>UAE Driving License (Required) for necessary visits to authorities.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Public Relations, Business Administration, or a related field.</li><li>Minimum 2 years of experience in legal support, PRO services, or property management.</li><li>Certification in property management or legal assistant certification is a plus.</li></ul>Personality Traits:<ul><li>Courteous, professional, and well-groomed appearance.</li><li>Calm under pressure with strong multi-tasking skills.</li><li>Attention to detail and commitment to confidentiality.</li><li>Positive attitude and team spirit.</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li><li>Customer Service, Reception &amp; Admin: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Application Deadline: 19/03/2025 Expected Start Date: 21/03/2025

Customer Service Executive / Admin / Receptionist

International Schools Partnership

<div>Description
<div>**Responsibilities:** 
<ul><li>Provide administrative support to the school.</li><li>Manage schedules, communication, and office tasks.</li><li>Coordinate meetings and prepare meeting materials.</li><li>Handle travel arrangements and expense reports.</li><li>Maintain records and documents related to school activities.</li></ul> 
**Skills:** 
<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in office software and tools.</li></ul> 
**Requirements:** 
<ul><li>High school diploma or equivalent.</li><li>3+ years of experience in an administrative role.</li><li>Ability to handle multiple tasks and prioritize effectively.</li></ul></div></div>

Emirati Administrative Assistant

Explore 765+ Administrative assistant receptionist in Dubai this October. Find roles across top companies and apply now to boost your career.