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administrative assistant saudi

Moelis & Company

<div>
 <em>
  We are passionate about our business and our culture, and are seeking individuals with that same drive.
  <br/>
  <br/>
 </em>
 <strong>
  Reception Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To meet and greet clients and visitors in a friendly and courteous manner
  </li>
  <li>
   Keeps reception area clean and tidy
  </li>
  <li>
   Prepares refreshments for Guests
  </li>
  <li>
   Collects mail from the P.O. Box and distributes mail to the relevant people
  </li>
  <li>
   Answers calls and directs to the concerned person or takes a message and relays to the relevant person
  </li>
  <li>
   Monitoring and ordering of pantry and office supplies
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  General Administrative Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
  </li>
  <li>
   To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
  </li>
  <li>
   Manage client contacts, inbox for Bankers.
  </li>
  <li>
   Photocopy and scan documents
  </li>
  <li>
   To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic &amp; international), prepare itineraries for business travel, visas etc.
  </li>
  <li>
   Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
  </li>
  <li>
   Any other duties or special projects as requested by Office Manager, and/or Bankers.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficient in all software packages (Word, Excel, PowerPoint)
  </li>
  <li>
   Previous professional services sector experience / background
  </li>
  <li>
   High level organisational skills
  </li>
  <li>
   Excellent communicate skills, both written and verbal
  </li>
  <li>
   Previous experience working in a fast-paced environment
  </li>
  <li>
   Strong attention to detail
   <br/>
   <br/>
  </li>
 </ul>
 We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
</div>


Administrative Assistant - Saudi

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Riyadh, Saudi Arabia<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Salary:</b> SAR 6,500 &ndash; SAR 7,000 per month<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and proactive <b>Administrative Assistant in Riyadh</b> to support our healthcare and hospital operations. The ideal candidate will have experience in <b>office administration, scheduling, document management, data entry, and administrative coordination</b>.</p>
<p>This position is suitable for candidates searching for <b>Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide daily <b>administrative and office support</b> to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate <b>records, reports, and documentation</b></li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with <b>data entry and database management</b></li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree or diploma in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Bausch + Lomb

<div>
 <p>
  <strong>
   Bausch + Lomb
  </strong>
  is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Objectives / Purpose of the Job:
  </strong>
 </p>
 <p>
  Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and support all administrative duties to ensure smooth day-to-day office operations.
  </li>
  <li>
   Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
  </li>
  <li>
   Purchase office supplies and equipment, maintaining proper stock levels.
  </li>
  <li>
   Supervise general office functions and report regularly to management.
  </li>
  <li>
   Provide progress updates to senior management and collaborate on improving office operations.
  </li>
  <li>
   Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
  </li>
  <li>
   Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
  </li>
  <li>
   Provide comprehensive administrative support across departments.
  </li>
  <li>
   Follow up on administrative invoice payments for accurate financial reporting.
  </li>
  <li>
   Track employee movements, including vacation schedules, ADM requests, and social security updates.
  </li>
  <li>
   Ensure timely processing and follow-up on administrative purchase orders.
  </li>
  <li>
   Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
  </li>
  <li>
   Organize events across the Middle East, including hotel bookings and visa processing.
  </li>
  <li>
   Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
  </li>
  <li>
   Manage contract approvals and signatures using the Evisort platform.
  </li>
  <li>
   Prepare monthly administrative provisions with full justification of related expenses.
  </li>
  <li>
   Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
  </li>
  <li>
   Ensure a safe, clean, and compliant working environment.
  </li>
  <li>
   Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
  </li>
  <li>
   Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
  </li>
  <li>
   Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
  </li>
  <li>
   Maintain custody and availability of all original and copy legal and contractual documents.
  </li>
  <li>
   Assist with Evisort preparation and approvals for the Saudi Arabia team.
  </li>
  <li>
   Lead and track contract approval workflows for Saudi Arabia.
  </li>
  <li>
   Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
  </li>
  <li>
   Validate and proofread contract content to ensure compliance with internal SOPs.
  </li>
  <li>
   Manage contract databases (hard and soft copies) for the region via Evisort.
  </li>
  <li>
   Lead the regional contract database project as a centralized data source.
  </li>
  <li>
   Maintain and update best practices, templates, and contract management guidelines.
  </li>
  <li>
   Ensure proper filing and quick retrieval of all original contracts.
  </li>
  <li>
   Validate distributor signatures on finalized contracts.
  </li>
  <li>
   Liaise with the PRO for all legalizations and departmental document processing.
  </li>
  <li>
   Coordinate with the PRO for the renewal of licenses for Saudi entities.
  </li>
  <li>
   Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
  </li>
  <li>
   Participate in preparing the annual administrative budget and monitoring related expenses.
  </li>
  <li>
   Conduct training on legal contract management and the corporate documentation system.
  </li>
  <li>
   Ensure documentation and contract databases are updated with relevant teams.
  </li>
  <li>
   Administer corporate GEMS system uploads for the TMEA region.
  </li>
  <li>
   Provide audit support through documentation, retrieval, and system compliance.
  </li>
  <li>
   Serve as a Securitate user supporting due diligence processes.
  </li>
  <li>
   Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Education &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
  </li>
  <li>
   Advanced computing skills including Word, Excel, Outlook email and Power point.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
  </li>
  <li>
   Knowledge of office management responsibilities, systems, and procedures.
  </li>
  <li>
   Experience in different field is advantageous.
  </li>
  <li>
   Experience of dealing with people at different levels throughout the organization and across the regions.
  </li>
  <li>
   Experience of dealing and price negotiation with vendors/suppliers.
  </li>
  <li>
   Ability to deal with strictly confidential information in a professional manner.
  </li>
 </ul>
 <p>
 </p>
</div>


Office Administrator

Acciona- Qatar

<p>We are looking for a highly organized and proactive Admin Assistant with recruitment experience to join our growing team.</p><p> </p><p>📍 Location: Jeddah, Saudi Arabia<br />🕒 Employment Type: Full-time</p><p> </p><p>🔹 Key Responsibilities:<br />• Provide day-to-day administrative support to the team<br />• Assist in end-to-end recruitment processes (sourcing, screening, scheduling interviews)<br />• Maintain and update employee records and HR databases<br />• Coordinate meetings, prepare reports, and manage documentation<br />• Handle correspondence and ensure smooth office operations</p><p> </p><p>🔹 Requirements:<br />• Proven experience as an Admin Assistant or in a similar role<br />• Hands-on experience in recruitment or HR support<br />• Strong organizational and multitasking skills<br />• Excellent communication and interpersonal abilities<br />• Proficiency in Microsoft Office (Word, Excel, Outlook)<br />• Ability to handle confidential information with integrity</p><p> </p><p>🔹 Additional Information:<br />• Candidates currently based in Qatar are welcome to apply if they are willing to relocate to Jeddah</p><p> </p>

Recruitment Admin Assistant

Antal

<p><b>Location:</b> Dammam / Al Khobar, Saudi Arabia<br/><b>Department:</b> Administration / HR<br/><b>Reports To:</b> HR Manager / Country Manager</p><p><b>Job Purpose</b></p><p>The Government Relations Officer is responsible for managing the company&rsquo;s regulatory compliance and all interactions with Saudi government authorities. The role ensures the company maintains full operational compliance with labor, immigration, and licensing requirements while supporting smooth mobilization of manpower and business operations across Saudi Arabia.</p><p>The GRO will play a critical role in preventing regulatory violations, resolving government-related issues, and maintaining the company&rsquo;s legal standing with all relevant authorities.</p><p><b>Key Responsibilities</b></p><ul><li>Manage all employee-related government transactions including work permits, iqama issuance and renewals, sponsorship transfers, and exit/re-entry visas.</li></ul><ul><li>Maintain company compliance across all government platforms including employment registration, Saudization status, and labor contract approvals.</li></ul><ul><li>Monitor the company&rsquo;s regulatory status and ensure the organization remains compliant with Saudi labor laws and government requirements.</li></ul><ul><li>Maintain all company registrations and official licenses including Commercial Registration, Chamber of Commerce membership, and other statutory approvals.</li></ul><ul><li>Liaise with relevant government authorities to process approvals, resolve administrative matters, and address regulatory issues affecting company operations.</li></ul><ul><li>Support manpower mobilization for projects by coordinating visa issuance, employee documentation, and regulatory approvals.</li></ul><ul><li>Monitor company Saudization (Nitaqat) status and coordinate corrective actions when required.</li></ul><ul><li>Maintain accurate records of all government transactions and employee documentation.</li></ul><ul><li>Provide guidance to management on regulatory updates and government requirements affecting company operations.</li></ul><ul><li>Coordinate document attestation, approvals, and official submissions with government authorities.</li></ul><p><b>Requirements</b></p><ul><li><b>Minimum 5&ndash;7 years experience as GRO in Saudi Arabia</b></li></ul><ul><li>Demonstrated experience handling government transactions for <b>contracting, industrial, or EPC companies</b></li></ul><ul><li>Strong understanding of Saudi labor law, immigration procedures, and government administrative systems</li></ul><ul><li>Proven ability to manage company compliance requirements and resolve regulatory issues</li></ul><ul><li><b>Strong government relations network within the Eastern Province</b></li></ul><ul><li>Ability to handle complex government procedures and administrative problem solving</li></ul><ul><li>Fluent Arabic and English</li></ul><ul><li>Valid Saudi driving license</li></ul><ul><li>Saudi National</li></ul><p><b>Preferred Experience</b></p><p>Candidates with prior experience supporting companies operating in:</p><ul><li><b>Jubail Industrial City</b></li><li><b>Aramco contractors</b></li><li><b>SABIC / refinery contractors</b></li><li><b>Large industrial projects</b></li></ul><p>will be strongly preferred.</p><p><b>Salary Range</b></p><p>SAR <b>7,000 &ndash; 9,000 per month</b></p><p>Job Type: Full-time</p><p>Pay: ﷼7,000.00 - ﷼9,000.00 per month</p>

Government Relations Officer (GRO)

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Upper Elementary Teacher</b></h1>
<div><div><div><b>American School Dhahran</b></div>
(ASD)
</div><div>March 17, 2026</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>American School Dharan
</div></div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Elementary School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Teacher</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div>
<br>
</div><br>
<div><div><b>WORKS DAYS / HOURS</b></div> <div>191 Days @ 8 Hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Teacher</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>International, Saudi, Dependent</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>August 1, 2026</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Susan Jarnot-Benthem, Incoming ES/MS Principal</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>03-2627-051</div>
</div><br>
</div></div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p></p>
<p>We are looking for a qualified and passionate elementary teacher, who will be part of our excellent educational program. The position carries responsibility for delivering an American-based curriculum to elementary students.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate commitment to the safety and security of children and young people (child protection).</li>
<li>Plan and deliver lessons in accordance with the goals and objectives of a clearly defined and documented curriculum.</li>
<li>Deliver an active, hands-on, and student-centered program to promote learning to elementary students.</li>
<li>Maintain student's attendance records, grades, and other required records.</li>
<li>Evaluate and grade student's class works and assignment.</li>
<li>Compile, administer, and grade examinations.</li>
<li>Observe, monitor, and record student progress.</li>
<li>Respond appropriately to the range of individual needs and abilities within the class.</li>
<li>Initiate, facilitate, and moderate classroom discussions.</li>
<li>Plan, evaluate, and revise curricula, course content, and course materials and methods of instruction.</li>
<li>Keep abreast of developments in the field by reading current literature, talking with colleagues, and participating in professional conferences.</li>
<li>Collaborate with colleagues to address teaching and research issues.</li>
<li>Support district and school initiatives with professionalism.</li>
<li>Demonstrate creativity.</li>
<li>Serve on academic or administrative committees that deal with institutional policies, departmental matters, and academic issues.</li>
<li>Provide supervision to students &ldquo;after school activity&rdquo; or coach/assistant coach the athletic team.</li>
<li>Maintain a safe learning environment for students and staff at all times.</li>
<li>Perform other duties as assigned by the Assistant Principal or Principal.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>
The ideal candidate will have:</p>
<p><b>
Qualifications</b></p>
<ul>
<li>Minimum of a Bachelor's degree in the subject area of employment (Master&rsquo;s degree preferred).</li>
<li>Current elementary school teacher certification.</li>
<li>Current certification as an ELL (English Language Learner) teacher (preferred).</li>
</ul>
<p><b>Knowledge</b></p>
<ul><li>
Sound knowledge and expertise in differentiating curriculum, utilizing assistive technology, and performing data-driven progress monitoring.</li></ul>
<h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>
The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul>
<li>Prior experience as an elementary school teacher in an international school context.</li>
<li>Experience with G Suite and/or Microsoft Office.</li>
</ul>
<p><b>Skills</b></p>
<ul>
<li>Excellent communication skills in English, both verbal and written.</li>
<li>Ability to demonstrate a track record of continued professional development.</li>
<li>Good interpersonal skills in interacting with students, parents and colleagues.</li>
<li>Ability to supervise students in non-classroom settings.</li>
<li>Ability to work independently and within a team.</li>
<li>Ability to lead an after-school activity.</li></ul></div><div></div>

Upper Elementary Teacher

مدارس المجموعة العالمية (ISG)

<div><div><div><div><div><div><b>American School Dhahran</b></div>
(ASD)
</div><div>March 17, 2026</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div><div> Al Khobar, Eastern, Saudi Arabia</div></div><br>
<div><div><b>SCHOOL / SITE</b></div><div> American School Dharan</div></div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div><div> Elementary School</div></div><br>
<div><div><b>POSITION TYPE</b></div><div> Teacher</div></div><br>
<div><div><b>SUBJECT / STAGES</b></div><br>
</div><br>
<div><div><b>WORKS DAYS / HOURS</b></div><div> 191 Days @ 8 Hours per day</div></div><br>
<div><div><b>POSITION STATUS</b></div><div> Full Time</div></div><br>
<div><div><b>
SALARY CODE</b></div><div> Teacher</div></div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div><div> International, Saudi, Dependent</div></div><br>
<div><div><b>POSITION START DATE</b></div><div> August 1, 2026</div></div><br>
<div><div><b>APPLICATION DEADLINE</b></div><div> Until filled</div></div><br>
<div><div><b>REPORTS TO</b></div><div> Susan Jarnot-Benthem, Incoming ES/MS Principal</div></div><br>
<div><div><b>REQUISITION NUMBER</b></div><div> 03-2627-051</div></div><br>
</div></div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2><p></p><p>
We are looking for a qualified and passionate elementary teacher, who will be part of our excellent educational program. The position carries responsibility for delivering an American-based curriculum to elementary students.</p><h2 class="jobSectionHeader"><b>
Position Duties</b></h2><p>
The successful candidate will be expected to:</p><ul><li>
Demonstrate commitment to the safety and security of children and young people (child protection).</li><li>
Plan and deliver lessons in accordance with the goals and objectives of a clearly defined and documented curriculum.</li><li>
Deliver an active, hands-on, and student-centered program to promote learning to elementary students.</li><li>
Maintain student's attendance records, grades, and other required records.</li><li>
Evaluate and grade student's class works and assignment.</li><li>
Compile, administer, and grade examinations.</li><li>
Observe, monitor, and record student progress.</li><li>
Respond appropriately to the range of individual needs and abilities within the class.</li><li>
Initiate, facilitate, and moderate classroom discussions.</li><li>
Plan, evaluate, and revise curricula, course content, and course materials and methods of instruction.</li><li>
Keep abreast of developments in the field by reading current literature, talking with colleagues, and participating in professional conferences.</li><li>
Collaborate with colleagues to address teaching and research issues.</li><li>
Support district and school initiatives with professionalism.</li><li>
Demonstrate creativity.</li><li>
Serve on academic or administrative committees that deal with institutional policies, departmental matters, and academic issues.</li><li>
Provide supervision to students &ldquo;after school activity&rdquo; or coach/assistant coach the athletic team.</li><li>
Maintain a safe learning environment for students and staff at all times.</li><li>
Perform other duties as assigned by the Assistant Principal or Principal.</li></ul><h2 class="jobSectionHeader"><b>
Qualifications and Knowledge</b></h2><p>
The ideal candidate will have:</p><p><b>
Qualifications</b></p><ul><li>
Minimum of a Bachelor's degree in the subject area of employment (Master&rsquo;s degree preferred).</li><li>
Current elementary school teacher certification.</li><li>
Current certification as an ELL (English Language Learner) teacher (preferred).</li></ul><p><b>
Knowledge</b></p><ul><li>
Sound knowledge and expertise in differentiating curriculum, utilizing assistive technology, and performing data-driven progress monitoring.</li></ul><h2 class="jobSectionHeader"><b>
Experience and Skills</b></h2><p>
The ideal candidate will have:</p><p><b>
Experience</b></p><ul><li>
Prior experience as an elementary school teacher in an international school context.</li><li>
Experience with G Suite and/or Microsoft Office.</li></ul><p><b>
Skills</b></p><ul><li>
Excellent communication skills in English, both verbal and written.</li><li>
Ability to demonstrate a track record of continued professional development.</li><li>
Good interpersonal skills in interacting with students, parents and colleagues.</li><li>
Ability to supervise students in non-classroom settings.</li><li>
Ability to work independently and within a team.</li><li>
Ability to lead an after-school activity.</li></ul><div></div>
<h3 class="jobSectionHeader"><b>JOB CODE: 03-2627-051</b></h3></div>

Explore 816+ Administrative assistant saudi in Ksa this April. Find roles across top companies and apply now to boost your career.

816 administrative assistant saudi jobs In Ksa

Administrative Assistant - Saudi

Administrative Assistant

Office Administrator

Recruitment Admin Assistant

Government Relations Officer (GRO)

Upper Elementary Teacher

Upper Elementary Teacher