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administrative assistant saudi

Moelis & Company

<div>
 
 We are passionate about our business and our culture, and are seeking individuals with that same drive.
 
 
 
 
 Reception Duties:
 
 
 
 <ul>
 <li>
 To meet and greet clients and visitors in a friendly and courteous manner
 </li>
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 Keeps reception area clean and tidy
 </li>
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 Prepares refreshments for Guests
 </li>
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 Collects mail from the P.O. Box and distributes mail to the relevant people
 </li>
 <li>
 Answers calls and directs to the concerned person or takes a message and relays to the relevant person
 </li>
 <li>
 Monitoring and ordering of pantry and office supplies
 
 
 </li>
 </ul>
 
 General Administrative Duties:
 
 
 
 <ul>
 <li>
 To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
 </li>
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 To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
 </li>
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 Manage client contacts, inbox for Bankers.
 </li>
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 Photocopy and scan documents
 </li>
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 To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic &amp; international), prepare itineraries for business travel, visas etc.
 </li>
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 Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
 </li>
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 Any other duties or special projects as requested by Office Manager, and/or Bankers.
 
 
 </li>
 </ul>
 
 Required Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Proficient in all software packages (Word, Excel, PowerPoint)
 </li>
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 Previous professional services sector experience / background
 </li>
 <li>
 High level organisational skills
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 Excellent communicate skills, both written and verbal
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 Previous experience working in a fast-paced environment
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 Strong attention to detail
 
 
 </li>
 </ul>
 We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
</div>

Administrative Assistant - Saudi

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
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 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
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 Purchase office supplies and equipment, maintaining proper stock levels.
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 Supervise general office functions and report regularly to management.
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 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
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 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
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 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
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 Provide comprehensive administrative support across departments.
 </li>
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 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
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 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
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 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
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 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
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 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
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 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
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 Ensure a safe, clean, and compliant working environment.
 </li>
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 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
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 Maintain and update best practices, templates, and contract management guidelines.
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 Ensure proper filing and quick retrieval of all original contracts.
 </li>
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 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
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 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
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 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

Johnson Health Tech

Key Responsibilities:Human Resources:&middot; Handle the full employee lifecycle including recruitment, onboarding, employee records management, and offboarding.&middot; Ensure full compliance with Saudi Labor Law, HR policies, and regulatory requirements.&middot; Administer the Wage Protection System (WPS) and ensure timely and accurate salary processing.&middot; Prepare employment contracts, offer letters, and related documentation in both Arabic and English.&middot; Manage employee attendance, leave records, disciplinary actions, and grievance handling.&middot; Coordinate with the PRO/Muqeem for visa processing, Iqama renewals, transfers, and other government relations tasks.&middot; Monitor Saudization compliance and support initiatives to meet nationalization targets.&middot; Conduct performance evaluations and support employee training and development initiatives.&middot; Support internal audits and maintain confidentiality and integrity of HR data.Administration:&middot; Oversee day-to-day administrative operations including office supplies, company assets, and general facilities.&middot; Manage document control, filing systems, and employee records in line with compliance standards.&middot; Coordinate with logistics and warehouse teams for employee logistics and administrative support needs.&middot; Ensure health and safety compliance within the office and coordinate insurance and legal documentation as needed.Mandatory Requirements:&middot; Minimum 5 years of experience in a Human Resources position within Saudi Arabia.&middot; In-depth knowledge of Saudi HR Law, Labor Law, WPS, and all employee-related legal requirements.&middot; Fluent in both Arabic and English &mdash; reading, writing, and speaking.&middot; Experience in handling HR and admin functions in a retail and distribution company.&middot; Strong understanding of Saudi government portals and systems (GOSI, Qiwa, Muqeem, Mudad, etc.).Preferred Qualifications:&middot; Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.&middot; Certification in HR (CIPD, SHRM, or equivalent) is a plus.&middot; High level of professionalism, discretion, and integrity.&middot; Strong organizational and time-management skills.&middot; Proficiency in Microsoft Office and HR software/systems.Compensation &amp; Benefits:&middot; Competitive salary is a with experience.&middot; Medical insurance.&middot; Annual leave and end-of-service benefits as per Saudi labor law.&middot; A supportive work environment with opportunities for career advancement.Job Type: Full-timePay: From ﷼10,000.00 per month

HR & Admin. Officer- KSA

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 7,500 &ndash; SAR 8,500 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a compassionate and dedicated Nursing Assistant in Riyadh to support patient care within our healthcare and hospital operations. The ideal candidate will have experience in patient assistance, clinical support, monitoring vital signs, and assisting nurses with daily healthcare procedures.
This role is ideal for candidates searching for Nursing Assistant jobs in Riyadh, Assistant Nurse jobs Saudi Arabia, Healthcare Assistant roles, Hospital Patient Care Assistant positions, or Nursing Support Staff jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Assist nurses and healthcare professionals with patient care activities</li><li>
Support patients with daily living tasks such as hygiene, feeding, and mobility</li><li>
Monitor and record vital signs and patient observations</li><li>
Maintain cleanliness and infection control standards in patient areas</li><li>
Assist with patient transfers and mobility support</li><li>
Prepare patient rooms, medical equipment, and supplies</li><li>
Maintain accurate patient care records and documentation</li><li>
Provide emotional support and comfort to patients</li><li>
Follow hospital safety procedures and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Diploma or certification in Nursing Assistance, Healthcare Support, or related field</li><li>
Experience in hospital or clinical environment preferred</li><li>
Knowledge of patient care procedures and infection control standards</li><li>
Strong communication and teamwork skills</li><li>
Compassionate and patient-focused attitude</li><li>
Ability to work flexible shifts if required</li><li>
Immediate availability preferred</li></ul></div>

Nursing Assistant

Emerald Cleaning Services

Job Summary: Emerald Middle East Company is seeking a competent and detail-oriented Accountant Cum Admin to manage financial operations and administrative functions. The ideal candidate will play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting daily office administration within a fast-paced cleaning services environment.Key Responsibilities:<ul><li>Handle day-to-day accounting activities including invoicing, payments, receivables, and reconciliations</li><li>Maintain accurate financial records and prepare periodic financial reports</li><li>Manage payroll processing and staff records</li><li>Coordinate with procurement and operations for cost tracking and budgeting</li><li>Handle administrative tasks including documentation, filing, and correspondence</li><li>Assist in preparing quotations, LPOs, and contracts</li><li>Liaise with banks, auditors, and external stakeholders as required</li><li>Ensure compliance with local financial regulations and company policies</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>Minimum 2 years of experience in accounting and administrative roles</li><li>Experience in service industry (preferably cleaning or facilities management) is an advantage</li><li>Proficiency in accounting software and MS Office (especially Excel)</li><li>Strong organizational and multitasking skills</li><li>Good communication and interpersonal abilities</li></ul>Preferred Qualifications:<ul><li>Experience in GCC countries (Saudi Arabia/Qatar)</li><li>Knowledge of VAT regulations and financial compliance in Saudi Arabia</li><li>Ability to handle both finance and administrative responsibilities independently</li></ul>Job Type: Full-timePay: From ﷼3,500.00 per monthWork Location: In person

Accountant Cum Admin

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 7,000 &ndash; SAR 7,500 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a professional and customer-focused Receptionist in Riyadh to manage front desk operations within our healthcare facility. The ideal candidate will have experience in front office administration, patient reception, appointment scheduling, customer service, and healthcare administrative support.
This role is suitable for candidates searching for Receptionist jobs in Riyadh, Hospital Receptionist jobs Saudi Arabia, Front Desk Executive positions, Healthcare Customer Service roles, or Medical Receptionist jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Welcome and assist patients, visitors, and guests in a professional manner</li><li>
Manage front desk operations and reception area</li><li>
Handle phone calls, emails, and appointment scheduling</li><li>
Maintain patient records and administrative documentation</li><li>
Provide accurate information about hospital services and procedures</li><li>
Coordinate with doctors, nurses, and administrative departments</li><li>
Manage visitor logs and maintain security procedures</li><li>
Handle inquiries, complaints, and service requests</li><li>
Ensure smooth daily operations at the reception desk</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Excellent communication and interpersonal skills</li><li>
Strong organizational and multitasking abilities</li><li>
Proficiency in Microsoft Office and scheduling systems</li><li>
Professional appearance and customer service attitude</li><li>
Immediate availability preferred</li></ul></div>

Receptionist

Explore 380+ Administrative assistant saudi in Riyadh Saudi Arabia this April. Find roles across top companies and apply now to boost your career.