administrative assistant/secretary Jobs in Miami Lakes

administrative assistant/secretary

administrative assistant secretary

InterAmerican Solutions

<p>iAppliances Family-owned Business we are looking for a responsible Admin Assistant to perform a variety of Administrative &amp; Clerical tasks, our company performs Final Mile Deliveries and Installations of High-End Appliances, Crates and Heavy Machinery Parts servicing Miami Dade, Broward, &amp; Palm Beach Counties.</p><p>If you have previous experience as a secretary scheduling appts with customers, or administrative assistant we&rsquo;d like to meet you.</p><p>Our Ideal candidate should have excellent communication skills must be bilingual speak perfect (English &amp; Spanish) be organized and be able to do their work using software tools like Outlook, Calendar Scheduling, Adobe, some of the duties of the Admin Assistant include answering calls, setting up schedule appointments, day-to-day operations of our office such as write and distribute emails, coordinate Delivery and or Installations with our customers while providing support to manager.</p><p><b>Contact Manager: </b></p><p><b>Nelson 954-665-7262 (Call or Text)</b></p><p>Duties Responsibilities Include:</p><ul><li>Organizing the Calendar and appointments, checking with other parties to ensure availability.</li><li>Manage and draft email correspondence, provide estimates and or invoices.</li><li>Screen customers call</li><li>Run business related errands and perform general administrative tasks.</li><li>Answer company telephone and taking memos.</li><li>Maintaining company files, scanning, printing etc.</li><li>Input Invoices data entry into QuickBooks</li><li>Following up on open balances with customers.</li><li>Able to handle incoming orders or inquiries by telephone, email or online system.</li><li>Must have interpersonal skills to deal politely and effectively with possible issues as well as inquiries and multiple projects.</li><li>Attention to detail is essential to carry out clerical duties, taking and entering orders, checking schedule availability, tracking orders or product.</li><li>Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution. Keep records of customer interactions.</li><li>Excellent Communication Skills with a Strong Command of English Language (verbal and written)</li><li>Excellent customer service skills including ability to listen as well as to communicate effectively, both written and orally</li><li>Microsoft Office skills (Word, Outlook, Excel. PowerPoint and Publisher are a plus)</li><li>Highest level of professional ethics, integrity and honesty</li><li>Passion for excellence and a strong sense of urgency</li><li>Team player; loyal to corporate goals and objectives</li><li>Excellent analytical and problem-solving skills</li><li>Must be internet savvy and able to perform various internet related tasks on a daily basis</li><li>Cooperation and concern for others, being pleasant with others on the job and displaying a good-natured, positive and cooperative attitude, demonstrating initiative and a willingness to work</li><li>Ability to work in a fast-paced environment</li><li>Ability to prioritize and efficiently multi-task; effectively work under pressure</li><li>Attention to detail, being careful and thorough in completing work tasks</li><li>Ability to assimilate new concepts and adapt to change.</li></ul><p>Job Type: Full-time</p><p>Pay: $17.00 - $18.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant/Secretary

ATCE

<p><b>Job Summary</b><br/>We are seeking a highly motivated and detail-oriented <b>Accounting and Administrative </b>support Manager to join our small business office. This position plays a vital role in supporting daily administrative and accounting functions, including accounts payable, general ledger reconciliation, operational reporting, and general office administration. The ideal candidate is proactive, organized, and eager to contribute to a collaborative team environment.</p><p><b>Responsibilities</b></p><p><b>Accounting &amp; Administrative Support</b></p><ul><li>Oversee and able to perform administrative and accounting duties such as accounts payable, general ledger reconciliation, payroll processing, operational reporting, and general office support.</li><li>Oversee daily administrative operations to ensure accurate financial reporting and timely month-end and year-end close processes.</li><li>Support the owner and senior leadership with accounting tasks, bonus tracking, operational reports, insurance management, and more.</li><li>Improve workflows, productivity, and process efficiency.</li><li>Maintain compliance with company policies and legal requirements.</li></ul><p><b>Team Leadership &amp; Collaboration</b></p><ul><li>Supervise administrative employees, support training, and evaluate performance.</li><li>Manage and mentor administrative staff, fostering a positive and productive work environment.</li><li>Maintain a positive attitude toward change and contribute to a strong team culture.</li></ul><p><b>Communication, Problem Solving &amp; Time Management</b></p><ul><li>Communicate effectively, think critically, and solve problems with professionalism and initiative.</li><li>Prioritize tasks, manage time efficiently, and adapt to evolving responsibilities.</li></ul><p><b>Qualifications:</b></p><ul><li>Degree in accounting, or finance, or years of real-world accounting/finance experience.</li><li>Strong computer skills, including Microsoft Word, Excel, and Power Point; proficient with typing and 10-key pad. Experience with business accounting software.</li><li>Effective communication (verbal and written), problem-solving, and analytical skills.</li><li>Highly organized, detail-oriented, and accurate in all work.</li><li>Ability to work independently while staying results and goal oriented.</li><li>Self-motivated with a desire to learn, grow, and develop leadership skills.</li><li>Professional, upbeat, energetic, and dependable.</li></ul><p><b>Why Join Us?</b></p><ul><li>Opportunity to gain experience in multi-business environment.</li><li>Hands-on involvement in multiple aspects of various business operations.</li><li>A role where your contributions make meaningful impact</li></ul><p>Pay: $50,000.00 - $120,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Accounting & Admin Business Manager

Pines Aesthetics

<p><b>Job Summary</b><br/>We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our officeat a med spa . In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your ability to juggle administrative tasks efficiently while maintaining a friendly and professional demeanor will ensure our office runs smoothly and leaves a positive impression on everyone who walks through the door. This paid position offers an exciting opportunity to develop your office management skills in a dynamic environment.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette</li><li>Handle incoming and outgoing correspondence, including emails, mail, and deliveries with attention to detail</li><li>Maintain organized filing systems, data entry logs, and ensure all records are up-to-date and easily accessible</li><li>Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software</li><li>Assist with clerical duties including proofreading documents, preparing reports, and managing office supplies inventory</li><li>Provide customer support by answering questions, providing information about services or appointments, and resolving minor issues efficiently</li></ul><p><b>Experience</b></p><ul><li>Prior office experience or administrative experience is essential for success in this role med spa</li><li>Proven proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong computer literacy with excellent typing skills and data entry accuracy</li><li>Experience working with multi-line phone systems and demonstrating excellent phone etiquette</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Knowledge of office management procedures such as filing, calendar management, and bookkeeping is preferred</li><li>Previous experience in customer service or as a receptionist in medical or dental settings is a plus</li></ul><p>Join us as a Front Desk Receptionist where your organizational skills, positive attitude, and dedication to exceptional service will make a meaningful difference every day. This paid role is perfect for motivated individuals eager to grow their administrative expertise in a vibrant workplace!</p><p>Pay: $20.00 - $22.00 per hour</p><p>Work Location: In person</p>

Front Desk Receptionist

Perdomo Cigars & Lounge

<p><b>Overview</b>  <br/>Join our dynamic team as a Customer Service Representative and become the friendly, helpful voice that keeps our clients and colleagues connected! In this vital role, you will serve as the first point of contact, providing exceptional support through various communication channels. Your enthusiasm, organizational skills, and attention to detail will ensure smooth office operations and outstanding customer experiences. This paid position offers an exciting opportunity to develop your administrative and customer service skills in a fast-paced environment where your contributions truly matter.</p><p><b>Responsibilities</b></p><ul><li>Answer multi-line phone systems promptly and professionally, demonstrating excellent phone etiquette.  </li><li>Greet visitors at the front desk with a warm, welcoming attitude while managing office management duties efficiently.  </li><li>Handle data entry tasks accurately using Microsoft Office, Google Workspace, and other computer literacy tools.  </li><li>Manage appointment scheduling and calendar management for team members or clients with precision.  </li><li>Assist with clerical tasks such as filing, proofreading documents, and maintaining organized records.  </li><li>Support customer service efforts by addressing inquiries, providing information, and ensuring customer satisfaction.  </li><li>Perform general office duties including filing, photocopying, and supporting administrative functions to ensure seamless daily operations.</li></ul><p><b>Experience</b></p><ul><li>Proven office experience or administrative experience demonstrating strong organizational skills.  </li><li>Familiarity with QuickBooks or bookkeeping is a plus for handling basic financial records.  </li><li>Previous customer service roles emphasizing excellent communication skills and patience.  </li><li>Experience working with multi-line phone systems and managing front desk responsibilities.  </li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.  </li><li>Knowledge of medical or dental receptionist duties, including calendar management and patient support, is advantageous.  </li><li>Strong computer skills including proficiency in Microsoft Office Suite, Google Workspace, data entry, and typing speed are essential for success in this role. Embark on a rewarding career path where your proactive approach and dedication will make a real difference! We&rsquo;re excited to see how your skills can help us deliver top-tier customer support while fostering an organized and efficient office environment.</li></ul><p>Pay: $21.73 - $26.17 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Employee discount</li><li>Flexible spending account</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: Hybrid remote in Miami Lakes, FL 33014</p>

Customer Service Representative

BankUnited

<div><p><b>SUMMARY: </b>This role requires mid-level accounting skills and experience. The Assistant Accounting Manager - Accounts Payable duties will include compiling financial information, prepare financial reports and perform analysis as needed. Preparing or processing journal entries, reconciling accounts and providing financial data to business partners and management are also required functions. A strong foundational knowledge of basic accounting concepts is required. An understanding of Generally Accepted Accounting Principles, applicable regulations and BankUnited accounting policies and procedures is required. This position is primarily focused on Accounts Payable.</p>
<p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b> include the following. Other duties and special projects may be assigned.</p>
<ul>
<li>Compiles financial information, account analyses and financial disclosures or reports. Records, classifies, and summarizes financial transactions in accordance with Company policy and Generally Accepted Accounting Principles.</li>
<li>Keeps up to date on policies, procedures, and regulations that apply to the assigned job function.</li>
<li>Ensures completeness and accuracy of work performed and compliance with the Company's established accounting and control policies and procedures.</li>
<li>Initiates and processes journal entries as appropriate for the assigned area(s) of responsibility.</li>
<li>Reconciles sub-ledgers to the general ledger and resolves differences. Assists other departments with reconciliation differences.</li>
<li>Explains accounting transactions and resolves accounting issues and discrepancies.</li>
<li>Develops proficiency with accounting software applications used by the Company.</li>
<li>May specialize in one or more specific areas within the accounting department. Examples include accounts payable, fixed assets, consolidations, reconciliations, investment accounting. loans, leases, or taxes.</li>
<li>Must be well versed in the accounting principles, processes and control procedures specific to the area of responsibility.</li>
<li>Assists in maintaining written accounting procedures.</li>
<li>Performs month-end variance analysis for assigned income and expense accounts.</li>
<li>Prepares financial information, reports and/or statements of greater complexity than those required at the Staff Accountant I or II level and analyzes the results as required.</li>
<li>Prepares and files regulatory reports as needed.</li>
<li>Prepares monthly and ad-hoc financial reports and statements for management as requested.</li>
<li>May be given limited authority to approve ACH batches or a/p checks at the discretion of management.</li>
<li>Must possess a strong understanding of the software application used in the specific area.</li>
<li>Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.).</li>
<li>Adheres to Bank policies and procedures and completes required training.</li>
<li>Identifies and reports suspicious activity.</li>
</ul>
<p><b>SUPERVISORY RESPONSIBILITIES</b></p>
<ul>
<li>Supervises function, projects or services and/or one or more employees, as applicable.</li>
<li>Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.</li>
<li>Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance coaching; rewarding and disciplining employees; addressing complaints and resolving problems.</li>
</ul>
<p><b>EDUCATION</b></p>
<p>
Bachelor's Degree in accounting preferred, or related degree with an accounting emphasis required.</p>
<p><b>
EXPERIENCE</b></p>
<ul>
<li>7 - 9 years of accounting experience required.</li>
<li>4 - 6 years progressive bank accounting experience, and the ability to work with limited supervision, and demonstrated strong knowledge of general and bank specific accounting principles and banking regulations may be substituted for the degree requirement at the discretion of management required.</li>
<li>Public accounting experience with exposure to the banking industry or specific banking industry experience preferred.</li>
</ul>
<p><b>CERTIFICATES, LICENSES, REGISTRATIONS</b></p>
<ul>
<li>Certified Public Accountant (CPA) preferred.</li>
</ul>
<p><b>KNOWLEDGE, SKILLS AND ABILITIES</b></p>
<ul>
<li>Must possess a strong understanding of the software application used in the specific area.</li>
</ul>
<p><b>ADDITIONAL INFORMATION</b></p>
<ul>
<li>Candidates residing in locations within BankUnited's footprint may be given preference.</li></ul></div><p></p>

Assistant Accounting Manager - AP

Town of Mammoth Lakes, CA

<div><div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$108,871.24 - $132,334.72 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Mammoth Lakes Police Department, CA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time</div>
</div></div><div><div><div><b>Department</b></div>
</div><div><div>Mammoth Lakes Police Department</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>04/27/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>Continuous</div>
</div></div></div><div><div><div><div><b>FLSA</b></div>
</div><div><div>Non-Exempt</div>
</div></div><div><div><div><b>Bargaining Unit
</b></div></div><div><div>MLPOA</div></div></div></div></div></div><div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><b>DEFINITION</b></div><div>
To perform law enforcement and crime prevention work; to control traffic flow and enforce state and local traffic regulations; to perform investigative work; to participate in and provide support and assistance to special department crime prevention and enforcement programs; to take an active role in community-based policing and facilitate familiarization between law enforcement and community residents; and to assist the public.</div><div></div><div><b><br>
SUPERVISION RECEIVED AND EXERCISED</b></div><div>
Receives general supervision from sworn administrative and supervisory staff.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<p></p><div><div><b>Duties include, but are not limited to:</b></div><ul><li>
Patrol Town in radio-equipped car; answer calls for the protection of life and property, and the enforcement of Town, county, and state laws; conduct both preliminary and follow-up investigations of disturbances, prowlers, burglaries, thefts, hold-ups, vehicle accidents, death, and other criminal incidents.</li><li>
Respond to calls related to traffic incidents and any other required emergencies; observe, monitor, and control routine and unusual traffic conditions; assist and advise motorists and enforce traffic safety laws.</li><li>
Make arrests as necessary; interview victims, complainants, and witnesses; interrogate suspects; gather and preserve evidence; testify and present evidence in court.</li><li>
Contact and cooperate with other law enforcement agencies in matters relating to the apprehension of offenders and the investigation of offenses.</li><li>
Prepare reports of arrests made, activities performed, and unusual incidents observed.</li><li>
Stop drivers who are operating vehicles in violation of laws; warn drivers against unlawful practices; issue citations and make arrests as necessary.</li><li>
Check buildings for physical security.</li><li>
Search, fingerprint, and transport prisoners.</li><li>
Direct traffic at fires, special events, and other emergency or congested situations.</li><li>
Maintain contact with citizens regarding potential law enforcement problems; preserve good relationships with the general public to promote and participate in proactive policing.</li><li>
Attend, participate, and represent the department at a variety of community, public, and school events, building and maintaining relationships with residents of and visitors to the Town.</li><li>
Perform special investigative and crime prevention duties as required.</li><li>
Administer first aid, as necessary.</li><li>
Animal Control - Contact aggressive or wild animals (i.e. bears, deer); contact and capture domesticated animals (i.e. cats, dogs); use of lethal and less lethal weapons against bears; quarantine animals; write reports; issue citations; register animals; work with animal shelters; euthanize animals.</li><li>
Perform related duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Qualifications</b></h2></div>
<p></p><div><p><b>Knowledge of:</b></p><ul><li>
Police methods and procedures, including patrol, crime prevention, traffic control, investigations, and identification techniques, police records and reports, and first aid techniques.</li><li>
Criminal law with reference to the apprehension, arrest, and custody of persons committing misdemeanors and felonies, including rules of evidence pertaining to the search and seizure and the preservation of evidence in traffic and criminal cases.</li><li>
Principles and techniques used in public and community relations as they relate to law enforcement activities.</li><li>
Modern office practices, procedures, methods, and equipment.</li></ul><p><b>
Ability to:</b></p><ul><li>
Observe accurately and remember faces, numbers, incidents, and places.</li><li>
Learn to use and care for firearms.</li><li>
Think and act quickly in emergencies and judge situations and people accurately.</li><li>
Learn, understand, and interpret laws and regulations.</li><li>
Prepare accurate and grammatically correct written reports.</li><li>
Learn standard broadcasting procedures of a police radio system.</li><li>
Understand and carry out oral and written directions.</li><li>
Meet the physical requirements established by the Department.</li><li>
Establish and maintain cooperative working relationships with those contacted in the course of work.</li><li>
Foster and contribute to a work environment that supports and exhibits honesty, diversity, integrity, trust, and respect.</li><li>
Communicate clearly and concisely, both orally and in writing.</li><li>
Use physical force in taking uncooperative suspects into custody.</li></ul><div><b>
Experience and Training:</b></div><div>
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:</div><div></div><div><br>
Education:</div><div></div><div><br>
Completion of POST-approved academy including all physical requirements of academy.</div><div></div><div><br>
Equivalent to completion of the twelfth grade. An associate of arts degree from an accredited college with major course work in police science, criminal justice, or a related field is highly desirable.</div><div></div><div><br>
Experience:</div><div></div><div><br>
One year of continuous law enforcement experience.</div><div></div><div><br>
Licenses:</div><div></div><p><br>
Possession of an appropriate, valid California Basic P.O.S.T. certificate.</p><div>
Possession of, or ability to obtain within the state required timeframe of ten (10) days within residency, an appropriate, valid California driver&rsquo;s license.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Disclaimer</b></h2></div>
<p></p><div><div>The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.</div></div></div></div><p></p>

Police Officer - Lateral