administrative assistant Jobs in Abu Dhabi

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Total Techno

Job OverviewWe are a Media &amp; Advertising Agency seeking a highly organized and reliable Office Coordinator to handle all daily office operations and administrative tasks. This role is ideal for someone who can work independently and manage a wide range of responsibilities in a small team environment.Important Note: The company operates with a small team (maximum 6 employees), so the Office Coordinator will be responsible for all office-related matters.Key Responsibilities<ul><li>Take full responsibility for all office administrative operations</li><li>Manage daily office activities and ensure smooth workflow</li><li>Handle incoming calls and official emails professionally in English and Arabic</li><li>Prepare, organize, and maintain files, contracts, and invoices</li><li>Follow up on client contracts and documentation</li><li>Coordinate with clients regarding contracts, renewals, and requirements</li><li>Coordinate between departments (Design, Marketing, Sales)</li><li>Prepare reports and basic presentations when required</li><li>Manage office suppliers, purchases, and office requirements</li><li>Track tasks, deadlines, and follow-ups independently</li><li>Maintain confidentiality of company and client information</li></ul>Job Requirements (Strict)<ul><li>Female candidates only</li><li>Minimum 3 years of experience as an Office Coordinator, Administrative Officer, or similar role</li><li>Fluent in English &amp; Arabic (spoken and written) &ndash; Mandatory</li><li>Experience in client coordination and contract follow-up</li><li>Strong organizational and multitasking skills</li><li>Ability to manage the office independently</li><li>Excellent command of Microsoft Office (Word, Excel, Outlook &amp; PowerPoint)</li><li>Ability to prepare basic professional presentations</li><li>Professional attitude, appearance, and communication skills</li><li>Previous experience in a Media, Advertising, or Marketing Agency is highly preferred</li></ul>Working Hours<ul><li>Monday &ndash; Friday: 8:30 AM &ndash; 5:30 PM</li><li>Saturday: 8:30 AM &ndash; 4:00 PM</li><li>Sunday: OFF</li></ul>Job Type: Full-timePay: AED2,000.00 - AED5,000.00 per month

Office Coordinator (Arabic Female Only)

GEMS Education

<div>
 
 Job Description
 
 
 
 At GEMS World Academy, Abu Dhabi, we pride ourselves on creating an inclusive, dynamic learning community where every student feels valued, challenged, and supported. Situated on Al Reem Island, our school offers the International Baccalaureate (IB) framework alongside elements of the British curriculum, providing students with a well-rounded and globally focused education.
 
 
 We are inviting applications from experienced and dedicated HR Coordinator's to join our exceptional team from
 
 January 2026.
 
 
 
 The HR Coordinator will play a vital role in supporting staff and ensuring the smooth and efficient operation of HR processes in line with the GEMS WAA's vision for excellence, inclusivity, and future-focused education. This role involves overseeing day-to-day HR administration, coordinating recruitment and onboarding, and maintaining accurate records to ensure compliance with GEMS Education standards and UAE labour regulations.
 
 
 With access to advanced HR systems, professional development pathways, and the collaborative support of the wider GEMS network, the HR Coordinator will work closely with the HR Manager, school leadership, and central support teams to deliver a high-quality HR service. The role also requires liaising with staff, government relations, and external providers to facilitate visa processing, insurance, and other employee services.
 
 
 Additionally, the HR Coordinator will play an important part in staff engagement by supporting induction, handling staff queries with professionalism and discretion, and ensuring that HR practices reflect the values of care, respect, and innovation that define the WAA community.
 
 
 
 Skills
 
 
 
 
 Key Responsibilities
 
 
 
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 Support the HR Manager in the smooth delivery of HR services, ensuring all processes comply with GEMS Education policies and UAE legislation.
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 Coordinate recruitment processes, prepare documentation, and manage the onboarding of new staff, including visa and insurance requirements.
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 Maintain employee records and HR systems (D365 and Phoenix), ensuring information is accurate, secure, and up to date.
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 Administer benefits such as medical insurance and liaise with external providers to resolve staff queries.
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 Prepare official letters and documentation such as NOCs, salary certificates, and transfer letters.
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 Monitor and record staff leave accurately for payroll processing.
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 Collaborate with leadership, Student Services, administrative teams, and other GEMS schools as required.
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 Support induction and engagement initiatives to foster a positive staff experience.
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 Handle sensitive information with the highest levels of confidentiality and professionalism.
 
 
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 </ul>
 
 Skills And Experience
 
 
 
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 Prior experience in an HR administrative or coordinator role in the UAE is preferred.
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 Strong organisational skills with attention to detail and the ability to manage multiple priorities.
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 Proficiency in Microsoft Office and HRIS platforms (experience with D365 and Phoenix is an advantage).
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 Excellent communication and interpersonal skills.
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 Ability to maintain confidentiality and discretion at all times.
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 A proactive, solutions-focused mindset with the ability to adapt in a fast-paced environment.
 
 
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 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

HR Coordinator (Temporary)-GEMS World Academy-Abu Dhabi

Skills Hub Recruitment Solutions

Location: Abu Dhabi, United Arab Emirates Department: Operations / Administration Employment Type: Full-TimeAbout Us: Skills Hub Recruitment is hiring for its client which is a leading healthcare provider in Abu Dhabi dedicated to delivering exceptional patient care. We are currently seeking a qualified and experienced Schedule Coordinator to join our committed team. If you are a skilled healthcare professional with leadership capabilities, we invite you to apply for this rewarding position.Key Responsibilities<ul><li>Schedule Management: Organize and maintain calendars for staff, meetings, and events to ensure optimal use of time and resources.</li><li>Coordination: Collaborate with various departments to understand scheduling needs and ensure alignment with organizational goals.</li><li>Conflict Resolution: Address and resolve scheduling conflicts promptly to minimize disruptions.</li><li>Communication: Notify relevant parties of schedule changes, cancellations, or updates in a timely manner.</li><li>Documentation: Maintain accurate records of all scheduled appointments, meetings, and events.</li><li>Resource Allocation: Ensure that necessary resources, such as meeting rooms and equipment, are available and properly prepared for scheduled activities.</li><li>Reporting: Generate reports on scheduling metrics and performance for management review.</li><li>Administrative Support: Provide general administrative support to ensure efficient scheduling processes.</li></ul>Qualifications<ul><li>Education: Bachelor's degree in business administration, Management, or a related field.</li><li>Experience: Minimum of 2 years in a scheduling or administrative role, preferably within a Healthcare sector.</li><li>Skills:</li><li>Proficiency in scheduling software and Microsoft Office Suite.</li><li>Strong organizational and time-management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to multitask and prioritize effectively.</li></ul>

Scheduler Coordinator

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Admin Coordinator

Workato

Administrative manager vacancy in Abu-Dhabi UAE nationalities Job Title: Administrative Manager We are hiring an experienced Administrative Manager to oversee and manage the daily operations of our company's administrative department. The ideal candidate will be responsible for the smooth running of all administrative tasks, ensuring efficiency, accuracy, and compliance with company policies and procedures. Responsibilities: - Oversee and manage the day-to-day operations of the administrative department. - Develop and implement efficient administrative systems, processes, and policies. - Monitor and improve office procedures to ensure maximum efficiency. - Manage and supervise administrative staff, providing training, guidance, and support as needed. - Prepare reports, presentations, and other documents as required by management. - Coordinate with other departments to ensure smooth communication and collaboration. - Manage office supplies inventory and place orders when necessary. - Handle incoming calls, emails, and correspondence in a professional manner. - Maintain accurate records of expenses and budgets. - Ensure compliance with company policies and legal guidelines. Requirements: - Proven work experience as an Administrative Manager or similar role. - Strong organizational skills with the ability to multi-task effectively. - Excellent communication skills (verbal and written). - Proficient in MS Office (Word, Excel, PowerPoint). - Knowledge of office management systems and procedures. - Attention to detail with a problem-solving attitude. - Bachelor's degree in Business Administration or related field preferred. We welcome applicants from all nationalities who meet the above requirements. This is a full-time position based in Abu-Dhabi with a salary of 1700$. Part-time positions may also be available. Biometric passport is required for all applicants. If you are passionate about managing administrative tasks efficiently and have relevant experience in this field, we encourage you to apply for this exciting opportunity at our company.This job has no reviews yet. You can be the first!Administrative manager Jobs in Abu-Dhabi:The most in-demand professions in Abu-Dhabi:Users also frequently search in these cities:More professions from the category Top Management - Directors:Subscribe to our telegram

Administrative manager

MORE INTERNATIONAL ENGINEERING CONSULTING

More International Engineering Consulting LLCJob Title: Administrative Secretary - Arabic nationality preferredLocation: Abu DhabiJob Summary:Providing administrative support within an engineering consultancy office in Abu Dhabi, including reception and appointment scheduling, document management, following up on company registration with official bodies and banks, and preparing and tracking payments through the FAB (FBMS) system, to ensure smooth operation. Working with high efficiency.Key responsibilities:<ul><li>Managing reception duties, calls, and scheduling meetings and appointments.</li><li>Following up on company registration procedures with government agencies, banks, and procurement systems.</li><li>Setting up and maintaining the FAB (FBMS) system for national loans and payments to consultants and contractors.</li><li>Maintaining and organizing electronic and paper files and managing project and administrative documents.</li><li>Preparing, drafting, and printing correspondence, reports, and administrative memos.</li><li>Following up on documents required for approvals from government agencies.</li><li>Monitoring the office's administrative needs to ensure business continuity.</li><li>Managing insurance renewals, trade licenses, and government permits.</li></ul>Required qualifications:<ul><li>Minimum of 3 years of experience in an engineering consultancy office within the Emirate of Abu Dhabi (essential requirement).</li><li>Extensive experience working with FAB Bank and the FBMS payment management system for consultants and contractors (essential requirement).</li><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Proficient in MS Office, SAP, and Google Workspace.</li><li>Good knowledge of the procedures and requirements of official entities in Abu Dhabi.</li><li>Excellent command of English and Arabic.</li></ul>Additional skills:<ul><li>Accuracy in completing tasks and attention to detail</li><li>Excellent follow-up and coordination skills</li><li>Commitment to confidentiality and information security</li><li>Effective communication with colleagues and clients, and teamwork skills</li><li>Time management and prioritization skills</li></ul>Interested candidates are invited to send their CV to: hr@more-intl.aeOr contact us to WhatsApp: 026 333 400Job Type: Full-time

Administration Secretary

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
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 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
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 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
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 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
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 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
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 Meeting &amp; Event Coordination
 
 
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 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
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 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
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 Office &amp; Administrative Management
 
 
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 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
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 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
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 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
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 Project &amp; Initiative Support
 
 
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 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
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 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
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 Confidentiality &amp; Professionalism
 
 
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 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
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 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
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 What We&rsquo;re Looking For
 
 
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 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
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 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
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 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
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 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
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 Strong sense of ownership, discretion, and attention to detail.
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 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
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 </ul>
 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

Executive Assistant

Explore 250+ Administrative coordinator in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.