administrative coordinator

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Strategy Support Coordinator reporting to Associate Director, Strategy and Partner Relations.</div><div></div><div> 
Under the direction of the supervisor, the Strategy Support Coordinator ensures that multiple cross-functional teams meet timelines and deliverables effectively and efficiently. This role is responsible for maintaining clean data sources, producing insightful reports and dashboards, and supporting the administrative needs of the team. Additionally, the Strategy Support Coordinator will communicate with stakeholders and report on activities. The role involves outreach to external parties, consultants, and stakeholders for scheduling, programming, and project tracking purposes. The ideal candidate is highly organized, eager to learn, and has a foundational understanding of data visualization and analysis, particularly using Tableau.</div><div></div><div> 
Key Responsibilities:</div><ul><li>
Maintaining and updating organized records of reports, projects, and administrative tasks to ensure efficient workflows. This role involves overseeing internal project coordination, ensuring proper documentation, and facilitating seamless access to key information through effective organization of shared drives and project management tools. Additionally, the position requires coordinating meeting schedules, ensuring stakeholders are informed and prepared, and supporting overall administrative efficiency within the office</li><li>
Assist in developing, maintaining, and producing reports and dashboards using Tableau or other data visualization tools. Assist in analyzing data to provide actionable insights that support business decisions and collaborate with team members to understand their reporting needs, ensuring the delivery of accurate and timely reports</li><li>
Conduct preliminary quantitative and qualitative analysis and ensure integrity of data and consistency in reporting methodology in documents developed for internal leadership and government partner</li><li>
Liaise among consultants, administrative services professionals, and technical/support teams to keep lines of communication open and ensure meaningful collaboration. Researches, solicits, retains, schedules, and coordinates contractors and other external resources</li><li>
Collect and analyze a variety of data and information. In collaboration with others, performs statistical analysis and summarizes findings in applicable reports or other communication mediums. Initiates project-related communication and requests for information and provides guidance to other departments, and/or outside agencies at the direction of supervisors. Coordinate communications and support management efforts as assigned</li><li>
Collaborate with the team to coordinate internal and external meetings, locations, facilities, etc</li><li>
Other duties as assigned</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor's degree in Computer Science, Information Technology, Business Administration, Communication, Public Policy, Finance or a related field</li></ul><div>
Required Experience:</div><ul><li>
1+ years of professional experience in a related field</li><li>
Professional experience in a university environment</li><li>
Desire to learn and develop skills in data analysis and visualization</li><li>
Familiarity with Tableau or a willingness to learn it</li><li>
Strong analytical and problem-solving skills</li><li>
Excellent organizational and time management skills</li><li>
Attention to detail and a high level of accuracy</li><li>
Strong communication skills, both written and verbal</li><li>
Be able to strictly follow data privacy and security procedures for data handling and analysis to ensure adherence to legal and institutional standards</li><li>
Project management skills</li></ul><div>
Preferred Experience:</div><ul><li>
1+ years experience in developing and executing strategic and/or operational plans</li><li>
Experience in developing and executing communications plans</li><li>
Experience working with project teams</li><li>
Data analysis and visualization skills</li><li>
Academic projects or coursework related to data management and analysis</li><li>
Basic knowledge of other data visualization tools and techniques</li><li>
Familiarity with database management and SQL</li><li>
Arabic Language</li></ul> 
<div></div>
Additional Information:
<h6 class="jobSectionHeader">About NYUAD</h6><div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Strategy Support Coordinator - Strategy and Partner Relations

Confidential Jobs

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 
 Operations Support
 
 
 
 Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 
 
 Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 
 
 Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 
 
 Maintain Corporate Credit Card tracker and organization of use.
 
 
 Support in arranging department meetings, external meetings, and working groups called by the CEO.
 
 
 Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 
 
 Offering on hand assistance at flagship events.
 
 
 
 Administrative Support
 
 
 
 Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 
 
 Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 
 
 Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 
 
 Prepare and update office spreadsheets and presentations in line with requirements.
 
 
 
 
 
 
 Qualifications
 
 
 
 University Degree in a relevant discipline
 
 
 
 
 
 
 Experience
 
 
 
 Related experience in managing a similar position.
 
 
 Experience working in a multi-cultural environment.
 
 
 
 
 
 
 Knowledge and Skills
 
 
 
 Good organizing and coordination skills
 
 
 Good people skills
 
 
 Good interpersonal skills
 
 
 Ability to handle administrative tasks and requests
 
</div>

Administrative Assistant

971 Hospitality

Job summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate communications, and assist management in ensuring smooth and efficient workflow.Key Responsibilities:* Provide general administrative and clerical support* Handle phone calls, emails, and correspondence* Maintain filing systems (physical and digital)* Schedule meetings, appointments, and calendars* Prepare reports, documents, and presentations* Coordinate with internal departments and external partners* Assist in data entry and record management* Support HR and finance tasks when required* Monitor office supplies and place ordersRequirements:* Proven experience as an Administrative Assistant or similar role* Proficient in *Microsoft Office (Word, Excel, Outlook)** Excellent communication and organizational skills* Ability to multitask and prioritize workload* Strong attention to detail* Professional attitude and appearance* Knowledge of Russian/Arabic language is an advantageQualifications:* Experience in hospitality or hotel industry* Knowledge of basic HR or accounting processes* Familiarity with office management systemsHow to apply?Interested candidates may apply via Indeed or send their CV to careers@971hospitality.com and mention the position you are applying for.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthWork Location: Hybrid remote in Abu Dhabi (Abu Dhabi)

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
 </li>
 <li>
 Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
 </li>
 <li>
 Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
 </li>
 <li>
 Ability to manage administrative processes in a structured, compliant, and timely manner
 </li>
 <li>
 Excellent communication and coordination skills to support cross-functional teams
 </li>
 <li>
 Manage daily administrative activities including scheduling, filing, and correspondence
 </li>
 <li>
 Support procurement, vendor onboarding, and payment requests
 </li>
 <li>
 Coordinate travel, expense management, and executive support activities
 </li>
 <li>
 Maintain accurate records
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Administrative coordination
 </li>
 <li>
 Office management logistics
 </li>
 <li>
 Reporting and internal communication
 </li>
 <li>
 Vendor and facilities coordination
 </li>
 <li>
 Years of experience: 7+ years
 </li>
 </ul>
</div>

AVP, Administration Services - Asset Management

Morgan Stanley

<div>
 
 Abu Dhabi
 
 
 
 The Emerging Markets Debt team is seeking a highly motivated, intellectually curious, and exceptionally organized candidate to provide high-level administrative support to a portfolio manager based in Abu Dhabi. The individual will work closely with portfolio managers, research associates, and analysts across the team. The ideal candidate will have a strong interest in emerging markets, global events, and the investment research process. For an individual who excels in the core responsibilities of the role, there may, over time and subject to business needs, be opportunities for broader exposure to the team&rsquo;s research activities. Such exposure may include supporting the preparation of research materials, maintaining contact and meeting databases, coordinating complex research travel, preparing regional news summaries, and assisting with macroeconomic, political, and country-level background analysis. The role offers close proximity to the investment process and significant exposure to the team&rsquo;s research process, including interactions with government officials, central bankers, ministries of finance, and representatives of multilateral institutions such as the IMF and World Bank.
 
 
 
 Morgan Stanley Investment Management Description
 
 
 
 Morgan Stanley Investment Management (MSIM), together with its investment advisory affiliates, has about $1.4 trillion in assets under management or supervision. With 1,343 investment professionals worldwide, and 54 offices in 25 countries, Morgan Stanley Investment Management is able to provide in-depth local knowledge and expertise while channelling the strength of our global presence and resources. To support the delivery of tailored, value-added investment solutions to clients our investment teams are organized by capability: Solutions &amp; Multi-Asset, Real Assets, Active Fundamental Equity, Private Credit &amp; Equity, Global Fixed Income, and Global Liquidity. Morgan Stanley Investment Management strives to provide outstanding long-term investment performance, service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide
 
 
 
 Emerging Markets Team Description
 
 
 
 The Emerging Markets Debt team manages approximately $35 billion across a range of investment strategies. The team analyses the macroeconomic and political environments of more than one hundred countries and translates these fundamental views into investment ideas. Our research process leverages traditional news and crowd-sourced media, economic data releases, relationships with economists and political analysts, and on the ground travel to meet with policy makers and in-country experts. We exploit both long and short investment opportunities and use a variety of sovereign bonds, currencies, equities, and other cash and derivative instruments in order to execute our strategies. Our team is made up of highly motivated professionals with diverse backgrounds who complement our global perspective.
 
 
 
 Basic Purpose
 
 
 
 To provide in-office administrative support to a Managing Director Portfolio Manager on the Emerging markets Debt Team. Over time, exceptional performance in the core responsibilities of the role may create opportunities for broader exposure to research-related work, subject to business needs and the discretion of the investment team.
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Provide proactive, detail-oriented administrative and business support to a Portfolio Manager, including - but are not limited to- complex calendar management, travel coordination, meeting scheduling, preparation of itineraries and agendas, and expense processing.
 </li>
 <li>
 Support selected research-related tasks at the discretion of the team and subject to business priorities.
 </li>
 <li>
 Demonstrate flexibility, responsiveness, and the ability to support a global investment team across time zones.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree with a strong academic record.
 </li>
 <li>
 Highly motivated, intellectually curious, and genuinely interested in emerging markets and the investment research process.
 </li>
 <li>
 Anticipates needs, exercises sound judgment, identifies process improvements, solves problems independently, operates with a high degree of ownership
 </li>
 <li>
 Comfortable operating in a fast-paced environment with shifting priorities, variable hours, and evolving team needs.
 </li>
 <li>
 Excellent verbal and written communication skills; additional language capability is a plus.
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple competing priorities under tight deadlines.
 </li>
 <li>
 Must be able to work both independently and as a team and adapt to various needs of the Fixed Income Group.
 </li>
 <li>
 Comfortable interacting professionally and confidently with senior external stakeholders, including government officials, policymakers, and representatives of international financial institutions.
 </li>
 <li>
 Must maintain strict confidentiality.
 </li>
 <li>
 Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word. Familiarity with programming or automation and LLM tools is highly advantageous.
 
 
 </li>
 </ul>
 
 What You Can Expect From Morgan Stanley
 
 
 
 At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
 
 
 To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
 
 
 Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
 
 
 Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
 
 
 For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.
</div>

Investment Management – Fixed Income – Administrative Assistant to Emerging Markets Portfolio Manager

Panorama Plus Real Estate & General Maintenance Mngt.

Job descriptionAt Panorama Plus General Maintenance and Cleaning, we owe our success to people and processes. An administrative assistant is the supportive force behind both and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in cleaning company minimum 2 years an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. We are looking for admin who can speak Arabic &amp; English as Moslty our clients Speaks Arabic &amp; English.Objectives of this role<ul><li>Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests for our clients</li><li>Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance</li><li>Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout</li><li>Coordinate internal and external resources to expedite workflow</li><li>Oversee and achieve organizational goals while upholding best practices</li></ul>Responsibilities<ul><li>Provide front-desk coverage by managing a busy, multiline phone system, greeting Client during the phone calls, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment</li><li>Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes</li><li>Plan, organize, and schedule company meetings in the office, off-site, and via videoconference</li><li>Coordinate domestic and international travel arrangements for employees</li><li>Maintain filing system, contact database, employee list, and inventory</li><li>Order and oversee office supplies and food deliveries for group meetings</li></ul>Required skills and qualifications<ul><li>High school diploma or equivalent</li><li>Proven administrative experience</li><li>Superb written and verbal communication skills</li><li>Strong time-management skills and multitasking ability</li><li>Aptitude for learning new software and systems</li><li>Good knowledge in Arabic &amp; English</li></ul>Preferred skills and qualifications<ul><li>College degree or equivalent</li><li>Previous success in office management</li><li>Experience managing budgets and expenses</li><li>Experience developing internal processes and filing systems</li><li>Comfortable handling confidential information</li></ul>Interested Candidates Apply in Indeed we will get back to youPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Admin in Cleaning Company: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Confidential Careers

<div>
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Employment Type:
 
 Full‑Time
 
 
 
 
 
 We are seeking a highly professional
 
 Executive Office Coordinator
 
 to support the CEO in a fast‑paced, high‑impact environment. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion.
 
 
 
 
 
 As part of our
 
 Emiratization talent development efforts
 
 ,
 
 Emirati Nationals are strongly encouraged to apply
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high‑level executive support to the CEO, ensuring seamless coordination of daily operations.
 </li>
 <li>
 Manage complex calendars, arrange meetings, prepare agendas, and ensure timely follow‑ups.
 </li>
 <li>
 Draft, review, and circulate confidential correspondence, reports, and presentations.
 </li>
 <li>
 Coordinate high‑level engagements with internal stakeholders, external partners, and government entities.
 </li>
 <li>
 Organize business travel, logistical arrangements, protocol requirements, and visitor coordination.
 </li>
 <li>
 Maintain an efficient documentation and filing system (electronic and physical).
 </li>
 <li>
 Support executive decision‑making through organized briefings, meeting preparation, and information flow.
 </li>
 <li>
 Uphold strict confidentiality and demonstrate the highest levels of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Emirati talent encouraged to apply
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field (preferred).
 </li>
 <li>
 3+ years of experience supporting senior executives or handling executive office duties.
 </li>
 <li>
 Strong communication skills (written and verbal).
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple priorities.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 High degree of discretion, maturity, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A unique opportunity to work directly with the CEO in a high‑impact, strategic environment.
 </li>
 <li>
 Exposure to leadership decision‑making and executive operations.
 </li>
 <li>
 Professional growth and development within a leading organization.
 </li>
 </ul>
 
 
</div>

Executive Office Coordinator (Emiratization Initiative)

Explore 197+ Administrative coordinator in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

197 administrative coordinator jobs In Abu Dhabi

Strategy Support Coordinator - Strategy and Partner Relations

Administrative Assistant

Administrative Assistant

AVP, Administration Services - Asset Management

Investment Management – Fixed Income – Administrative Assistant to Emerging Markets Portfolio Manager

Administrative Assistant

Executive Office Coordinator (Emiratization Initiative)