administrative assistant

administrative assistant إماراتيين (خلاصة القيد) Jobs in Abu Dhabi

administrative coordinator (temporary) - aldar education Jobs in Abu Dhabi

ptw coordinator

admin coordinator

administrative coordinator

Aldar Education

<div>
 
 Job Description
 
 
 
 Aldar Education is seeking a
 
 Temporary Administrative Coordinator
 
 to support our Director of Charter Schools, based in our HQ. This is an exciting opportunity for a skilled professional to to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group. This position is for an immediate start.
 
 
 Since its inception in 2007 with just 250 students, Aldar Education has grown into a highly sought-after education provider, with more than 25 owned and managed premium and super-premium schools and academies- in partnership with some of the world&rsquo;s most prestigious institutions including Rugby School, King&rsquo;s College Wimbledon, and Cranleigh. The Group now serves over 38,000 students through 5,000 educators from more than 100 nationalities to deliver world-class education across a broad range of curricula and learning pathways from nursery through to K12.
 
 
 At Aldar Education, our impact goes far beyond the classroom: we are proud to contribute to the UAE&rsquo;s vision for a sustainable, knowledge-based economy through premium education. With this in mind, we hire educators and industry professionals who not only embody our values and cultural ethos but also bring a genuine passion for education&mdash;qualities central to our mission of shaping the leaders of tomorrow.
 
 
 If you are passionate about excellence and ready to make a meaningful impact, we invite you to apply and be part of our journey.
 
 
 This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
 
 
 
 Responsibilities
 
 
 
 
 Main Duties
 
 
 
 <ul>
 <li>
 To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
 </li>
 <li>
 To support the team by taking meeting minutes, collating and filling all documentation including training material.
 </li>
 <li>
 To support with the internal Aldar Education review process by collating, organising and aligning reports
 </li>
 <li>
 To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
 </li>
 <li>
 To lead by example to maintain a high standard of professionalism at all times.
 
 
 
 </li>
 </ul>
 
 Specific Duties
 
 
 
 <ul>
 <li>
 Establishes filing system and records for all documentation
 </li>
 <li>
 Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
 </li>
 <li>
 Drafts letters/memos and routine correspondence for supervisor&rsquo;s signature. Screens outgoing correspondence before approval.
 </li>
 <li>
 Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
 </li>
 <li>
 Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
 </li>
 <li>
 Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
 </li>
 <li>
 Take minutes for meetings
 </li>
 <li>
 Designs and creates all marketing materials including preparing webinar links for internal and external views.
 </li>
 <li>
 Ensures all marketing and training materials meet brand guidelines and are of a high quality.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 High School Certificate or bachelor&rsquo;s degree.
 
 
 
 </li>
 </ul>
 
 Minimum Experience
 
 
 
 <ul>
 <li>
 At least 3 years in administration.
 
 
 
 </li>
 </ul>
 
 Job Specific Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Strong English and communication skills, written and oral.
 </li>
 <li>
 Proficient in operating PC, Facsimile, Photocopier, Telex and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
 </li>
 <li>
 Ability to type in English and take shorthand at the required Company rates.
 </li>
 <li>
 Attention to detail with diligent follow up, and able to execute in a timely manner.
 </li>
 <li>
 Skilled in multi-tasking, meeting deadlines and handling pressure.
 </li>
 <li>
 Strong skills with IT and LMS systems.
 </li>
 <li>
 Organizational ability, of self and others.
 </li>
 <li>
 Collaborative team member.
 </li>
 <li>
 Creative skills.
 </li>
 <li>
 Forethought and forward planning.
 </li>
 <li>
 Talented in networking with cultural sensitivity.
 </li>
 <li>
 Excellent interpersonal skills and intercultural awareness.
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.
 
 
 Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
 
 
 This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.
 
 
 
 Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.
 
</div>

Administrative Coordinator (Temporary) - Aldar Education

Aldar Academies

<div>Aldar Education is seeking a Temporary Administrative Coordinator to support our Director of Charter Schools, based in our HQ. This is an exciting opportunity for a skilled professional to to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group. This position is for an immediate start.
Since its inception in 2007 with just 250 students, Aldar Education has grown into a highly sought-after education provider, with more than 25 owned and managed premium and super-premium schools and academies- in partnership with some of the world&rsquo;s most prestigious institutions including Rugby School, King&rsquo;s College Wimbledon, and Cranleigh. The Group now serves over 38,000 students through 5,000 educators from more than 100 nationalities to deliver world-class education across a broad range of curricula and learning pathways from nursery through to K12.
At Aldar Education, our impact goes far beyond the classroom: we are proud to contribute to the UAE&rsquo;s vision for a sustainable, knowledge-based economy through premium education. With this in mind, we hire educators and industry professionals who not only embody our values and cultural ethos but also bring a genuine passion for education&mdash;qualities central to our mission of shaping the leaders of tomorrow.
If you are passionate about excellence and ready to make a meaningful impact, we invite you to apply and be part of our journey.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.</div>
 <div>Minimum Qualifications
 <ul><li>High School Certificate or bachelor&rsquo;s degree.
</li></ul>Minimum Experience
 <ul><li>At least 3 years in administration.
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>Strong English and communication skills, written and oral.
</li><li>Proficient in operating PC, Facsimile, Photocopier, Telex and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
</li><li>Ability to type in English and take shorthand at the required Company rates.
</li><li>Attention to detail with diligent follow up, and able to execute in a timely manner.
</li><li>Skilled in multi-tasking, meeting deadlines and handling pressure.
</li><li>Strong skills with IT and LMS systems.
</li><li>Organizational ability, of self and others.
</li><li>Collaborative team member.
</li><li>Creative skills.
</li><li>Forethought and forward planning.
</li><li>Talented in networking with cultural sensitivity.
</li><li>Excellent interpersonal skills and intercultural awareness.
</li></ul>What We Offer:
Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.
Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>
 <div>Main Duties
<ul><li>To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
</li><li>To support the team by taking meeting minutes, collating and filling all documentation including training material.
</li><li>To support with the internal Aldar Education review process by collating, organising and aligning reports
</li><li>To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
</li><li>To lead by example to maintain a high standard of professionalism at all times.
</li></ul>Specific Duties
<ul><li>Establishes filing system and records for all documentation
</li><li>Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
</li><li>Drafts letters/memos and routine correspondence for supervisor&rsquo;s signature. Screens outgoing correspondence before approval.
</li><li>Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
</li><li>Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
</li><li>Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
</li><li>Take minutes for meetings
</li><li>Designs and creates all marketing materials including preparing webinar links for internal and external views.
</li><li>Ensures all marketing and training materials meet brand guidelines and are of a high quality.</li></ul></div>

Re-Lyticx

<div>
 
 Our organization is seeking a Remote Front Desk Coordinator to manage visitor experiences, coordinate communications, and support operations for our distributed workforce. This remote position adapts traditional reception responsibilities for virtual environment.&nbsp;
 
 
 Primary Duties:&nbsp;
 
 
 Serve as central communication hub for internal and external inquiries, manage virtual reception services including call answering and message distribution, coordinate visitor registration processes for office locations, schedule and confirm appointments across multiple time zones, maintain reception coverage ensuring availability during business hours, greet and direct video conference participants, provide administrative support including document preparation and data entry, process mail and package notifications, coordinate with facility management for physical office needs, support event planning and logistics, maintain organized records of communications and visits, handle confidential information with discretion, troubleshoot basic technical issues for virtual meetings, contribute to positive organizational culture through friendly interactions, and adapt to evolving needs of hybrid work environment. Your coordination skills will ensure smooth operations across virtual and physical touchpoints.&nbsp;
 
 
 Qualifications:&nbsp;
 
 
 High school diploma or equivalent with additional administrative training preferred, minimum one year reception or customer service experience, strong organizational and multitasking capabilities, excellent interpersonal and communication skills, professional presentation in voice and video interactions, technological adaptability for various platforms, problem-solving mindset, flexibility for occasional schedule adjustments, detail-oriented approach, and team player attitude. Experience in hybrid or remote operations is beneficial.&nbsp;
 
 
 Work Setup:&nbsp;
 
 
 Remote position with defined schedule typically aligned with business hours in primary time zone. You'll use cloud-based phone systems, video platforms, scheduling software, and collaboration tools to perform duties. Occasional video presence for meetings requires professional appearance and background. Consistent, reliable availability is essential for reception coverage.&nbsp;
 
 
 Career Development:&nbsp;
 
 
 This role provides foundation for career growth in operations, project coordination, executive assistance, or office management. You'll gain exposure to organizational operations, stakeholder management, and business processes while developing professional skills. High performers advance to senior coordinator or specialist positions.&nbsp;
 
 
 front desk coordinator, reception services, communication hub, visitor coordination, appointment management, time zone scheduling, virtual reception, administrative support, event logistics, facility coordination, hybrid operations, call management, professional greeting, organizational skills, stakeholder relations, operations support, career foundation, coordinator advancement, business exposure, professional development&nbsp;
 
 
 &nbsp;
 
 
 &nbsp;
 
</div>

Remote Assistant Administrator

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

WSP in the Middle East

<div>
 
 Job Description
 
 
 
 What if you could shape a career as unique as you?
 
 
 At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.
 
 
 WSP is looking for a motivated and professional UAE National to join our team as a Receptionist and Coordinator &ndash; Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It&rsquo;s an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist in organizing internal meetings, employee engagement activities, and team events.
 </li>
 <li>
 Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
 </li>
 <li>
 Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
 </li>
 <li>
 Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
 </li>
 <li>
 Greet and welcome all visitors and clients in a professional and courteous manner.
 </li>
 <li>
 Maintain a clean, organized, and welcoming front desk area and shared office spaces.
 </li>
 <li>
 Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
 </li>
 <li>
 Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
 </li>
 <li>
 Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
 </li>
 <li>
 Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
 </li>
 <li>
 Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 UAE Nationality (with a valid Family Book).
 </li>
 <li>
 Recent graduate with a Diploma or bachelor&rsquo;s degree in business administration, Communications, or a related field.
 </li>
 <li>
 0&ndash;2 years of work experience.
 </li>
 <li>
 Strong communication and interpersonal skills in both English and Arabic, with the ability to build rapport and communicate effectively with people.
 </li>
 <li>
 Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Professional demeanor with a positive attitude and customer service mindset.
 </li>
 <li>
 Ability to multi-task and stay organized in a fast-paced, client-facing environment.
 </li>
 <li>
 A genuine interest in building a career in corporate services, administration, or HR.
 </li>
 <li>
 Willingness to learn, collaborate with diverse teams, and grow within the organization.
 </li>
 <li>
 Flexibility to support occasional internal events or office coordination tasks.
 
 
 
 </li>
 </ul>
 
 Imagine a better future for you and a better future for us all.
 
 
 
 Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
 
 
 
 With us, you can. Apply today.
 
</div>

Office Coordinator - Receptionist_(Emirati National)

Kids Academy

Admin Coordinator Preferable1. Admin coordinator experience in any educational sector2. Cold calls making &amp; Taking admissions in any educational sector3. Marketing activities follow-ups4. Parents and teachers Coordinator5. Students Counseling Experience in any schools or InstituteFemale onlyPreferable dependent visaJob Types: Full-time, Permanent, Contract Contract length: 6 monthsPay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Admin Coordinator

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Explore 252+ Administrative coordinator in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

252 administrative coordinator jobs In Abu Dhabi

Administrative Coordinator (Temporary) - Aldar Education

Administrative Coordinator (Temporary) - Aldar Education

Remote Assistant Administrator

Administrative Assistant / Government Affairs (Female)

Office Coordinator - Receptionist_(Emirati National)

Admin Coordinator

Male Executive Secretary to the Director