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administrative coordinator

New York University

<div>Position Summary:
<div><b><i>
UAE Nationals are encouraged to apply</i></b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator reporting to the Operations Manager, Science Division.</div><div></div><div><br>
The Administrative Coordinator for the MSc in Interdisciplinary Data Science and Artificial Intelligence (IDSAI) is responsible for supporting the efficient and effective administration of this newly launched graduate program. The IDSAI program brings together faculty and students across disciplines&mdash;from computer science, mathematics, and engineering to the humanities and social sciences to tackle real-world problems using advanced data and AI methods. The Program Coordinator plays a pivotal role in supporting faculty, guiding students, and ensuring operational excellence in line with NYUAD&rsquo;s academic standards</div><div></div><div><b><br>
Key Responsibilities:</b></div><div></div><div><i><br>
Program and Administrative Operations / Management:</i></div><ul><li>
The Program Administrative Coordinator manages the daily operations of the MSc program, including course scheduling, curriculum tracking, and thesis coordination.</li><li>
Oversee timelines, milestones, and deliverables to ensure smooth delivery, while liaising with internal units such as the Registrar, Admissions, IT, Finance, and Immigration. Responsibilities include managing the program budget with the Provost&rsquo;s Finance Office, leading program launch activities&mdash;branding, space planning, and logistics&mdash;and handling procurement, travel, event planning, guest visits, and vendor coordination</li><li>
The Coordinator also ensures accurate documentation and record-keeping in line with university policies</li></ul><div><i>
Admissions and Recruitment:</i></div><ul><li>
The Coordinator supports the annual admissions cycle by coordinating with Graduate Admissions, monitoring applications, and managing applicant communications and logistics via SLATE</li><li>
Help organize recruitment events and promotional activities in collaboration with faculty and Science Communications</li></ul><div><i>
Faculty Coordination:</i></div><ul><li>
Working closely with the Program Director and faculty, the Coordinator supports teaching assignments, course planning, and events</li><li>
Liaise with the Registrar to ensure accurate course scheduling and serve as the primary contact for faculty-related administrative matters, including meetings and guest lectures</li></ul><div><i>
Student Support:</i></div><ul><li>
The Coordinator serves as the main administrative contact for MSc students, providing support on course selection, registration, policies, and completion requirements.
</li><li>Coordinate onboarding and orientation and offer system training (e.g., Concur, EMS) as needed</li></ul><div><i>
Program Assessment and Continuous Improvement:</i></div><ul><li>
This role collects data for assessments, accreditation, and reporting. The Coordinator administers feedback tools and tracks alumni outcomes to support program improvement and strategic planning</li></ul><div><i>
Partnerships and External Engagement:</i></div><ul><li>
The Coordinator supports collaborations with external partners to enhance internships, research, and professional development opportunities. They help facilitate placements, career talks, and joint initiatives</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Master&rsquo;s Degree</li></ul><div><b>
Required Experience:
</b></div><ul><li>More than one-year experience in a comparable position in an academic organization</li><li>
Organization and Time Management: The ability to effectively organize and manage multiple tasks, prioritize responsibilities, and meet deadlines is essential. Strong time management skills are required to handle various clerical duties, coordinate events, track purchases, and ensure smooth operations</li><li>
Communication and Interpersonal Skills: Excellent communication skills, both verbal and written, are vital for interacting with faculty, students, staff, and external stakeholders. Administrators must be able to convey information clearly, listen attentively, and build positive relationships to effectively support the program and coordinate events</li><li>
Attention to Detail: Having a keen eye for detail is critical to performing clerical duties accurately and maintaining accurate records. Administrators need to ensure adherence to university policies, track budgets, process reimbursements, and handle procurement processes meticulously</li><li>
Problem-Solving and Adaptability: Administrators should possess strong problem-solving skills to address challenges that may arise during event planning, procurement, or other administrative tasks. Additionally, being adaptable and flexible helps accommodate changing priorities and multiple stakeholders needs</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Concur, Google Suite, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately</li></ul><div><b>
Preferred Experience:</b></div><ul><li>
More than three-years&rsquo; experience in an administrative position</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Pcard, Concur, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately. Previous experience with these, or similar, is desirable. Any experience setting up shared drives, filing systems, or using project management tools can enhance ability to streamline administrative processes for increased efficiency</li><li>
Strategic Financial Planning: Demonstrating the ability to not only manage budgets but also develop comprehensive financial strategies that align with the programs&rsquo; long-term goals and contribute to its growth and sustainability. This could involve identifying potential cost-saving measures, or exploring new funding opportunities etc.
</li><li>Any experience working with graduate and or academic programs, roll-out of new academic programs, curriculum oversight, marketing and engagement</li><li>
Fully proficient in spoken and written English language</li><li>
Stakeholder engagement skills; including the ability to build strong rapport with faculty, students, alumni, and external partners</li><li>
Strong collaboration skills; any experience facilitating interdisciplinary projects or multi-unit offerings, particularly being the point of contact and coordination, can set you apart as an ideal candidate</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Administrative Coordinator, Science Division (Fixed Term 2 Years)

Gate Gourmet Catering Arabia LLC

<p>PLEASE DO NOT APPLY IF THE SALARY DOES NOT MATCH YOUR EXPECTATION. Thank you.</p><p><b>Operations Coordinator:</b></p><ul><li>Manage customer inquiries, requests, and complaints in a professional and timely manner.</li><li>Coordinate order processing, delivery schedules, and after-sales support.</li><li>Monitor and update customer accounts, records, and databases.</li><li>Ensure accurate documentation of all customer interactions and transactions.</li><li>Support sales, operations, and logistics teams with customer-related requirements</li><li>Prepare and monitor customer invoices.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in customer service, coordination, or administrative support.</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and inventory system (ZOHO)</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Ability to remain calm under pressure and manage conflict effectively.</li><li>Detail-oriented with problem-solving skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,300.00 - AED2,800.00 per month</p><p>Application Question(s):</p><ul><li>Are you available immediately?</li></ul>

Operations Coordinator

Hyatt

<div><div><p>Summary</p><div><p><b>
Food &amp; Beverage Coordinator</b></p><p>
</p><p>You will be responsible to assist with the efficient running of the department in line with Hyatt&rsquo;s Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations.</p><p></p><p><br>
</p><p>Job Summary</p><p>
As the Food &amp; Beverage Coordinator you will ensure the smooth and efficient running of the Food &amp; Beverage and Culinary Department by ensuring that coordination, administration, communication functions and duties of the department are carried out in a professional, discreet, exact and prompt manner in accordance with company policies.</p><p></p><p><b><br>
Key Duties and Responsibilities:</b></p><ul><li>
F&amp;B and Culinary Secretarial duties and support</li><li>
Maintain and coordinate calendars on a weekly basis</li><li>
Maintain and coordinate Restaurants bookings</li><li>
Work closely with F&amp;B Director and Executive Chef for all F&amp;B administrative tasks</li><li>
Prepare proper F&amp;B forecast for all F&amp;B venues in accordance with F&amp;B manager directives</li><li>
Maintaining effective cost and revenue in all areas of the F&amp;B department</li><li>
Manage the Department roster and attendance system</li><li><p>
Ensure the smooth operation of the F&amp;B and Culinary Administration office</p></li><br>
<p></p><li>
Provide updates to all F&amp;B colleagues on company policies, news, announcements</li><li>
Assist in the preparation of budgets, forecast and coordinate with the finance department for figures requirements</li><li>
Handle all incoming and outgoing food and beverage correspondence including guest's feedback promptly and accurately</li><li>
Administer all mail going in and out of the F&amp;B adn Culianry Admin office</li><li>
Ensure a proper filing system is maintained for all Food and Beverage records, financial reports</li><li>
Ensure that all F&amp;B collaterals including menus are clean and displayed correctly in all F&amp;B department</li><li>
Menu card preparation for all required events</li><li>
Any other duties or projects assigned by the F&amp;B and Culinary management</li></ul></div></div><p></p><div><p><br>
Qualifications</p><div><p><b>
 Skills, Experience &amp; Educational Requirements:</b></p><ul><li>
At least two years of F&amp;B experience.</li><li>
Bachelor&rsquo;s degree or equivalent, hotel management or business administration degree preferred.</li><li>
Knowledge of food &amp; beverage products.</li><li>
Good Knowledge of MS Office.</li><li>
Excellent interpersonal skills in order to deal effectively with all business contacts, maintain a professional, neat and well-groomed appearance.</li></ul></div></div></div>

FOOD & BEVERAGE COORDINATOR

Hilton

<div><p>Human Resources Coordinator (Part-Time, UAE Nationals Only)</p><p>
</p><p>A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.</p><p>
<b>What will I be doing?</b></p><p>
</p><p>The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically you will be responsible for performing the following tasks to the highest standards:</p><p>
</p><p></p><ul><li>Coordinates projects and activities and projects, as assigned. Provides clerical and office support and assistance to department management</li><li>
Maintain communication with departments involved in the assigned project/activity</li><li>
Route incoming mail, faxes, and packages</li><li>
Answer telephone and assist internal and external guests with requests</li><li>
Writes correspondence on behalf of the department</li><li>
Makes copies, send/distributes outgoing mail</li><li>
Uses email system to deliver and accept emails</li><li>
Greet internal and external customers when entering the department</li><li>
Assist with a variety of requests</li><li>
Maintains detailed filing system for department</li><li>
Maintain office supplies for department</li><li>
Report all unsafe conditions immediately</li><li>
Attend all mandatory meetings</li><li>
Follow and know emergency procedures as needed</li><li>
Keep work area clean and organized</li><li>
Maintain a good working relationship with other department, employees, and guess</li></ul><p>
In line with localization regulations in effect across the private sector in the United Arab Emirates, Hilton Yas Island is committed to meet and exceed UAE National hires numbers as guided by the Ministry of Human Resources and Emiratization ('MOHRE') and the Department of Culture &amp; Tourism ('DCT') Abu Dhabi.</p><p><b>
What are we looking for?</b></p><br>
<p>A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guest and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p>
<ul><li>Positive attitude</li>
<li>Excellent communication and people skills</li>
<li>Committed to delivering a high level of customer service, both internally and externally</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work under pressure</li>
<li>Ability to work on their own or in teams</li>
<li>Experience with MS office applications and outlook</li>
</ul><p>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p>
<ul><li>Knowledge of hospitality</li>
</ul><p><b>What will it be like to work for Hilton?</b></p>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Human Resources Coordinator (Part-Time, UAE Nationals Only)

SCHUCH ELECTRIC MIDDLE EAST TRADING LLC ABUDHABI

<p>Job Title: <b>SALES COORDINATOR (Female) - Electrical field</b></p><p>Job Location: Al Mifilih Street, Abu Dhabi, UAE</p><p>Job Summary: We are seeking a motivated and detail-oriented <b>Sales Coordinator in Electrical field with lighting experience(Female)</b> to join our sales team. The Sales Coordinator will play a crucial role in supporting the sales department by managing administrative tasks, coordinating sales activities, and ensuring smooth communication between sales teams and clients. Proven experience with <b>DIALux</b> is important. This position requires excellent organizational skills, strong communication abilities, and a customer-focused mindset. Spouse Visa is advantage.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Sales Support:</b> Assist the sales team with daily administrative tasks, including preparing sales quotes, processing orders, and managing sales documentation.</li><li><b>Client Communication:</b> Act as a point of contact for clients, providing information, answering inquiries, and ensuring timely responses to customer requests.</li><li><b>Order Management:</b> Oversee the entire sales order process, from order entry to delivery, ensuring accuracy and on-time fulfillment.</li><li><b>Coordination:</b> Collaborate with various departments, including Procurement, logistics, and finance, to ensure seamless execution of sales operations and campaigns.</li><li><b>Sales Reporting:</b> Maintain and update sales records, generate sales reports, and track sales performance metrics.</li></ul><p><b>Qualifications:</b></p><ul><li><b>Education:</b> Engineering / Diploma in Electrical</li><li><b>Experience:</b> 2-3 years of experience in sales support, coordination in a related field.</li></ul><p>S<b>Skills:</b></p><ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.</li><li>Attention to detail and a customer-focused approach.</li><li>Ability to work independently and as part of a team.</li><li><b>Language:</b> Fluency in English (additional languages are a plus).</li><li><b>Job Location: Abu Dhabi, UAE</b></li></ul><p>Job Types: Full-time, Permanent</p>

Sales Coordinator in Electrical field (Female)

OMX solutions LLC

<p><b>Job Summary:</b> We are seeking a highly organized and proactive Sales Coordinator to join our team. The successful candidate will support the sales department by handling administrative tasks, coordinating with clients and internal teams, and ensuring smooth execution of sales operations.</p><p><b>Key Responsibilities:</b></p><p>&middot; Coordinate and support the sales team with administrative and operational task.</p><p>&middot; Building and leading project teams, coordinating resource allocation, and setting up effective communication frameworks.</p><p>&middot; Process customer orders, quotes, and invoices accurately.</p><p>&middot; Establish and maintain effective communication with vendors to support operational efficiency and procurement timelines.</p><p>&middot; Maintain accurate and up-to-date records of customer interactions and sales activities within our CRM system.</p><p>&middot; Respond to client inquiries and provide effective customer service support.</p><p>&middot; Tracking progress and performance to proactively address deviations and maintain alignment with timelines and budgets.</p><p>&middot; Communicate with internal departments to ensure smooth order fulfilment.</p><p>&middot; Monitor inventory and coordinate product availability.</p><p>&middot; Ensure compliance with company sales policies, pricing guidelines, and procedures.</p><p>&middot; Handle documentation such as accreditation, contract, proposals, and presentations.</p><p><b>Qualifications:</b></p><p>&middot; Bachelor&rsquo;s degree in Business, Marketing, Computer Science or a related field preferred.</p><p>&middot; Minimum of 1-2 years of proven experience in a sales support or administrative role.</p><p>&middot; Proficiency in CRM systems (Zoho or similar platform) is a plus.</p><p>&middot; Exceptional communication, negotiation, and presentation skills, with the ability to articulate complex concepts clearly and persuasively.</p><p>&middot; Highly organized with a proven ability to manage multiple priorities.</p><p>&middot; Clear and effective communicator in both written and verbal.</p><p>&middot; Candidate with previous experience in a similar role is preferred.</p><p><b>Location:</b> Abu Dhabi or Dubai</p><p><b>Preferred Start Date:</b> Immediate</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>sales coordinator: 1 year (Required)</li></ul>

Sales Coordinator

Modon

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  We are seeking an experienced
  <strong>
   Executive Assistant
  </strong>
  to provide comprehensive support to senior leadership within the Sports division of Modon Communities. This role will play a vital part in ensuring smooth operations, effective communication, and efficient coordination across the department and with key stakeholders.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Administrative Support:
   </strong>
   Manage calendars, schedule and coordinate meetings, appointments, and travel arrangements. Handle correspondence, prioritize tasks, and ensure timely responses.
  </li>
  <li>
   <strong>
    Communication &amp; Coordination:
   </strong>
   Act as the primary point of contact, facilitating effective communication with internal teams and external stakeholders.
  </li>
  <li>
   <strong>
    Document Preparation:
   </strong>
   Draft and review contracts, presentations, reports, and other documents, ensuring accuracy and compliance with company standards. Support with FM &amp; FM procurement documentation, procurement requests, attendance management, and departmental trackers.
  </li>
  <li>
   <strong>
    Project Management:
   </strong>
   Assist in coordinating departmental projects, monitor progress, prepare documentation, and provide updates to ensure timely delivery.
  </li>
  <li>
   <strong>
    Research &amp; Analysis:
   </strong>
   Conduct market research, compile industry data, and prepare reports to support strategic decision-making.
  </li>
  <li>
   <strong>
    Event Coordination:
   </strong>
   Organize conferences, meetings, and client engagements, handling logistics and materials for successful execution.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in any discipline.
  </li>
  <li>
   Minimum 5+ years of experience in administrative/executive support roles.
  </li>
  <li>
   Strong background supporting senior leadership or executives.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Slack).
  </li>
  <li>
   Experience in calendar management, travel coordination, and preparing professional reports/presentations.
  </li>
 </ul>
 <p>
  <strong>
   Key Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Excellent organizational and communication skills.
  </li>
  <li>
   Strong problem-solving abilities and adaptability.
  </li>
  <li>
   High level of discretion and confidentiality.
  </li>
  <li>
   Strong attention to detail and time management skills.
  </li>
  <li>
   Ability to build and maintain effective relationships.
  </li>
  <li>
   Leadership qualities and proactive approach.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Administrative Assistant

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