office administrator

admin assistant

executive assistant

admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

accountant/administrator Jobs in Abu Dhabi

accountant/administrator

administrative coordinator

Dr Firas Dental & Orthodontic Center

Job Description:Working with a number of Departments and Seniors, the role will provide clerical and administrative support to Departmental Managers and assists in coordinating all aspects of daily operations for both Medical and Support Departments. As an operations coordinator, the job holder should be able to resolve problematic situations efficiently and have excellent communication and organizational skills. The role will play a part of the Business Development of the Dental Center till its full growth. Ultimately, an outstanding operations coordinator should be able to ensure the smooth daily operations of the Dental Center.A. General Services<ul><li>Oversee the day-to-day operations of the facility with the goal of providing high-quality and efficient dental service to patients. This involves assisting with the daily operations for both Medical and Support.</li><li>Be the designated person to act as the bridge between departments and branches of the center.</li><li>Communicate effectively, professionally, and in a timely manner with both internal and external departments, including both main and branch staff members</li><li>Develop and maintain strong professional relationship with team members and Department Heads, including but not limited to HR Director, Finance Director, IT Director, Licensing Officer, Marketing Director, BD Director, Engineering Manager, OT Manager etc.</li><li>Assume responsibility for coordinating with the GA and OT Manager for any necessary dental surgery preparation.</li><li>Take lead with project management by creating assignments, tracking progress, and resolving issues.</li><li>Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made</li><li>Performing administrative tasks such as emailing designated personnel from different departments to efficiently solve concerns in daily operations.</li><li>Assist the human resources department with employee complaints and work with other relevant departments to address them.</li><li>Preparing and maintaining operations documents and reports.</li><li>Provide administrative support during audits as required and/or assigned.</li></ul>B. Business Development<ul><li>Arrange business meetings with prospective clients (ex: Universities, Schools, Organizations)</li><li>Attend Marketing Events and Campaigns conducted by FDOC or Reem Hospital to represent the Dental Department</li><li>Coordinate with Procurement and Suppliers for Marketing items to be used</li><li>Propose business ideas to improve Brand Reputation and Financial Growth</li></ul>C. Compliance<ul><li>Create process controls to ensure all daily operations are aligned and following the processes, policies and regulations of FDOC and Reem Hospital</li><li>Ensure proper documentation and record management of all Administrative and Medical Department</li><li>Adhere to all applicable rules and regulations of DOH and the center</li><li>Ensure confidentiality of employee and patient&rsquo;s information</li><li>Knowledgeable in DOH Rankin Audits and JCIA Accreditation.</li></ul>Job Type: Full-timeWork Location: In person

Operations Coordinator

TNW Optimal Innovation

Role OverviewWe are seeking a highly organised, trustworthy, and execution-focused Personal Assistant to support the CEO in managing daily operations, executive coordination, communication flow, and administrative priorities.The ideal candidate will act as the CEO&rsquo;s central coordination point, ensuring structured communication, accurate documentation, smooth scheduling, proactive follow-ups, and timely execution of critical tasks. This role requires strong attention to detail, confidentiality, professionalism, and the ability to manage multiple priorities efficiently.Key ResponsibilitiesA. Executive Support &amp; Calendar Management<ul><li>Manage the CEO&rsquo;s calendar, meetings, priorities, and scheduling accuracy.</li><li>Act as the primary point of contact to coordinate internal and external meetings, ensuring agendas, preparation materials, and follow-ups are completed.</li><li>Maintain a task tracker with high-level dashboard covering all CEO assignments, including task status, owner, deadline, and next action. Escalate overdue or at-risk tasks proactively. Ensure no deadline is missed due to tracking gaps.</li><li>Maintain confidentiality of executive discussions, documents, and decisions.</li><li>Prepare weekly written status updates/ executive summaries to the CEO.</li></ul>B. Documentation &amp; Records Management<ul><li>Maintain accurate records for CEO documentation, legal papers, property documents, contracts, and correspondence.</li><li>Ensure all documents are stored on the company shared drive in clearly defined folders. Organise and archive executive documents securely.</li><li>Ensure timely updates, renewals, and retrieval of critical documents.</li><li>Maintain version control for agreements and negotiation drafts.</li></ul>C. Travel &amp; Logistics<ul><li>Plan and manage travel arrangements including flights, visas, accommodation, itineraries, and transportation.</li><li>Coordinate logistics for business trips and official meetings.</li><li>Ensure travel plans are accurate, timely, and cost controlled.</li></ul>D. Operational &amp; Administrative Support<ul><li>Support company formation activities, registrations, and administrative coordination.</li><li>Assist Finance with invoice processing, documentation, and payment follow-ups when required. Maintain organised records, along with documentation trail.</li><li>Support HR and Admin on documentation flows and compliance coordination.</li><li>Execute ad hoc executive tasks assigned by the CEO with accountability.</li><li>Track vendor agreements and renewal timelines.</li></ul>E. Compliance, Visa &amp; Regulatory Coordination<ul><li>Manage visa processing and renewals for the CEO.</li><li>Ensure regulatory documentation is compliant and submitted on time.</li><li>Track deadlines and proactively flag upcoming renewals or compliance actions.</li></ul>F. Coordination &amp; Communication<ul><li>Coordinate communication between the CEO and internal leadership teams.</li><li>Ensure clarity, accuracy, professionalism, and confidentiality in all communication flows.</li><li>Maintain written records of key external discussions and agreements. Avoid verbal negotiations without prior approval or written summary.</li><li>Maintain meeting minutes with clear decisions and ownership.</li></ul>3. Key Performance Areas (KPAs)<ul><li>Task tracker accuracy and visibility</li><li>Zero missed executive deadlines</li><li>Document organisation and retrieval speed</li><li>Clarity and accuracy of written communication</li><li>Weekly executive status reporting discipline</li><li>Proper storage and tracking of agreements and invoices</li></ul>4. Reporting &amp; Escalation<ul><li>Reports directly to the CEO.</li><li>Escalates: scheduling conflicts; compliance risks; operational blockers; conflicting instructions; missed deadlines risk; incomplete documentation; ambiguity in negotiations or agreements immediately.</li><li>Uses official communication channels and document repositories only.</li><li>Support strategic initiatives, executive projects, and confidential assignments as required.</li></ul>RequirementsMinimum three years of experience working in administrative or executive assistant roles for a UAE company is required.Excellent communication skills in English are essential.Excellent travel coordination knowledge, including planning and booking travel arrangements, applying visas, and understanding visa regulations, is required.Strong task management and calendar management skills are essential.Flexibility for seven-day availability is required. While this is not a seven-day working role, the candidate must be available when critical appointments, events, travel coordination, or urgent executive matters arise during weekends or outside standard working hours.Basic knowledge of PRO-related work and administrative government processes is required.The role will also involve supporting HR and administrative activities beyond standard executive assistant responsibilities.Strong negotiation and coordination skills are required.Pay: AED5,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have a minimum of 3 years of experience working as a Personal Assistant, Executive Assistant, or Administrative Coordinator for a UAE-based company?</li><li>Have you independently managed executive travel arrangements including flights, hotel bookings, visa applications, and appointment coordination for senior management?</li><li>Are you comfortable being available outside standard working hours, including weekends when required for urgent executive tasks or travel coordination?</li></ul>Work Location: In person

Personal Assistant to CEO

Real Estate

Responsibilities:<ul><li>Maintain records and documentation.</li><li>Handle data entry and report preparation.</li><li>Manage emails, calls, and correspondence.</li><li>Coordinate with internal departments.</li><li>Support HR and Operations with administrative tasks.</li></ul>Requirements:<ul><li>Minimum 1 year of administrative experience</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work independently.</li><li>UAE experience is an advantage.</li></ul>Pay: AED4,000.00 - AED5,000.00 per hourWork Location: Remote

Admin Assistant (Male)

Confidential

<div>
 
 Job Title: Executive Assistant &amp; Project Coordinator
 
 
 Location: Abu Dhabi
 
 
 Contract: 1 year and renewable
 
 
 Payroll: Sundus
 
 
 Experience: 3+ years
 
 
 Client: Education industry
 
 
 Education: Bachelor degree
 
 
 Language: Arabic &amp; English
 
 
 
 
 
 Requirements:
 
 
 ✅ Experience in executive support and project coordination
 
 
 ✅ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools
 
 
 ✅ Assist in procurement processes, including vendor coordination, documentation, and follow-ups
 
 
 ✅ Experience in preparing meeting agendas, recording minutes of meetings, and tracking action items
 
 
 ✅ Excellent stakeholder management
 
 
 
 
 
 
 Please note:
 
 Due to the high volume of applications, only shortlisted candidates will be contacted. Thank you for your understanding.
 
 
 
 
 
 If this role truly excites you and the criteria match your current experience, we encourage you to apply!
 
 
 Please share your updated CV to
 
 Ms. Payal Verma at payal.v@sundusglobal.com
 
 
</div>

Executive Assistant & Project Coordinator

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Al Qadi Medical Center

✅ Qualifications:* Male applicant* With experience in administrative work* Preferably with medical center/clinic experience* Knowledgeable in purchasing and inventory coordination* Good communication and organizational skills* Can work under pressure and multitask* Computer literate (MS Office, email, documentation)✅ Job Responsibilities:* Assist in daily administrative operations* Handle purchasing of medical and office supplies* Coordinate with suppliers and monitor inventory* Prepare reports, documents, and records* Support front desk and clinic operations when neededWork Location: In person

Male Medical Administrative Assistant

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
 </li>
 <li>
 Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
 </li>
 <li>
 Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
 </li>
 <li>
 Ability to manage administrative processes in a structured, compliant, and timely manner
 </li>
 <li>
 Excellent communication and coordination skills to support cross-functional teams
 </li>
 <li>
 Manage daily administrative activities including scheduling, filing, and correspondence
 </li>
 <li>
 Support procurement, vendor onboarding, and payment requests
 </li>
 <li>
 Coordinate travel, expense management, and executive support activities
 </li>
 <li>
 Maintain accurate records
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Administrative coordination
 </li>
 <li>
 Office management logistics
 </li>
 <li>
 Reporting and internal communication
 </li>
 <li>
 Vendor and facilities coordination
 </li>
 <li>
 Years of experience: 7+ years
 </li>
 </ul>
</div>

AVP, Administration Services - Asset Management

Explore 132+ Administrative coordinator in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.