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Prime Veritas

Job Purpose:The Administrative Officer is responsible for ensuring the smooth and efficient operation of the office by overseeing administrative procedures, managing office supplies, coordinating schedules, and supporting staff and management with day-to-day administrative tasks.Key Responsibilities:<ul><li>Oversee and manage daily office operations and administrative processes.</li><li>Maintain and update office records, files, and databases.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements for staff.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail.</li><li>Manage office supplies inventory and place orders as necessary.</li><li>Support HR and Finance teams with document preparation, filing, and record-keeping.</li><li>Ensure office equipment is maintained and serviced regularly.</li><li>Assist in the preparation of reports, presentations, and other documents as needed.</li><li>Liaise with vendors, service providers, and building management as needed.</li><li>Ensure compliance with company policies and relevant administrative procedures.</li><li>Supports in coordinating base access and documentation.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).</li></ul>Experience:<ul><li>Minimum of 2&ndash;3 years of experience in an administrative or office management role.</li><li>Experience in handling confidential information with integrity and professionalism.</li></ul>Skills:<ul><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and problem-solving skills.</li></ul>Desirable Attributes:<ul><li>Positive attitude and customer service orientation.</li><li>Ability to multitask and prioritize workloads in a fast-paced environment.</li><li>Familiarity with office equipment and basic IT systems.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Administrative Officer

Abu Dhabi University

<div>
 
 
 Position Title
 
 
 
 
 Administrative Assistant
 
 of the Office of Academic Integrity, Al Ain Campus Department/Unit
 
 
 
 
 
 
 
 
 
 JOB PURPOSE:
 
 
 
 To provide comprehensive administrative support to the Head of Office of Academic Integrity (OAI) and assist with the day-to-day running of the office.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Provide full secretarial and administrative support to the Head of OAI.
 </li>
 <li>
 Receive all completed academic integrity reports submitted by instructors or proctors along with the supportive evidence.
 </li>
 <li>
 Check if all received reports are filled out appropriately and if all documentation pertinent to the report is complete.
 </li>
 <li>
 Forward all alleged academic integrity violation reports to the Head of OAI.
 </li>
 <li>
 Schedule meetings with students, Academic Integrity Committees, etc. (arrangement of the above includes, preparing agendas and taking minutes).
 </li>
 <li>
 Follow up on the implementation of the decisions made by the Academic Integrity Committees and Academic Integrity Appeal Committee.
 </li>
 <li>
 Receive written statements from students who filed appeals.
 </li>
 <li>
 Maintain up-to-date filing system for both hard copies and electronic files of Academic Integrity violation cases.
 </li>
 <li>
 Carry out other administrative OAI-related tasks, such as assisting in exam proctoring schedule, preparing BRFs, calling students to attend AI workshops, etc.
 </li>
 <li>
 Address students&rsquo; concern regarding an academic integrity issue at Al Ain Campus.
 </li>
 <li>
 Assist in proctoring arrangements, examination-related processes, and all other matters pertaining to academic integrity at Al Ain Campus.
 </li>
 <li>
 Assist with any administrative issues as directed by the Head of OAI and the Dean of COE.
 </li>
 <li>
 Supporting selected COE operations at AA Campus.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline
 </li>
 </ul>
 
 
 
 
 
 Minimum Years of Experience Required:
 
 
 <ul>
 <li>
 2-3 years of experience in a similar role or a related field
 </li>
 </ul>
 
 
 
 
 
 Nature of Relevant Experience Required:
 
 
 <ul>
 <li>
 Minimum 2-3 years of experience in the administrative role.
 </li>
 </ul>
 
 
 
 
 
 Language - Skills:
 
 
 <ul>
 <li>
 English is required.
 </li>
 <li>
 Arabic is preferred.
 </li>
 </ul>
 
 
 
 
 
 Special Skills and Abilities:
 
 
 <ul>
 <li>
 Organizational skills, time management, flexibility, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Job Indicators (of successful achievement of each objective):
 
 
 
 
 
 <ul>
 <li>
 80% satisfaction by the Head of OAI.
 </li>
 <li>
 80% satisfaction by the Provost, AA Campus Director, Registrar, Deans, instructors.
 </li>
 <li>
 80% satisfaction by the AI and AI Appeal Committees.
 </li>
 <li>
 80% satisfaction by students .
 </li>
 </ul>
 
 
 
 
 
 Stakeholders:
 
 
 
 
 
 <ul>
 <li>
 Head of OAI.
 </li>
 <li>
 Members of OAI Team.
 </li>
 <li>
 AA Campus Director.
 </li>
 <li>
 Office of the Registrar.
 </li>
 <li>
 Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
 </li>
 <li>
 University faculty and staff members.
 </li>
 <li>
 Students .
 </li>
 </ul>
 
 
 
 
 
 Clients (recipients of services):
 
 
 
 
 
 <ul>
 <li>
 Head of OAI.
 </li>
 <li>
 Members of OAI Team.
 </li>
 <li>
 Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
 </li>
 <li>
 Office of the Registrar.
 </li>
 <li>
 University faculty and staff members.
 </li>
 <li>
 University students and parents.
 </li>
 </ul>
 
 
 
 
 
 
 
 You can submit your CV through the Link: Administrative Assistant
 
</div>

Administrative Assistant

MAVEN EVENTS

Maven Events is hiring a bilingual Administrative Assistant fluent in Arabic and English, with experience in the media or marketing industry. This role is perfect for someone highly organized, detail-oriented, and capable of managing daily administrative tasks while supporting our creative and client-facing teams.You will play a key role in ensuring smooth internal operations, efficient project coordination, and strong communication between clients, vendors, and the creative team.Responsibilities:<ul><li>Handle day-to-day administrative tasks: scheduling, documentation, filing, and communications.</li><li>Coordinate with clients in both Arabic and English.</li><li>Support creative teams with media documentation and Arabic proofreading.</li><li>Organize and maintain project records, contracts, and invoices.</li><li>Prepare meeting notes, presentations, and client reports.</li><li>Track deadlines, follow up on tasks, and assist with project coordination.</li><li>Contribute to production planning, logistics, and agency operations.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Media, Marketing, Business Administration, or related field.</li><li>1&ndash;3 years of experience in a media agency, production house, or creative company.</li><li>Fluent in Arabic and English (written and spoken).</li><li>Strong organizational, multitasking, and communication skills.</li><li>Proficient in Microsoft Office and Google Workspace.</li><li>Familiarity with agency workflows, production timelines, and content creation processes.</li><li>Positive attitude, attention to detail, and ability to thrive in a fast-paced environment.</li></ul>How to Apply: Send your resume to team@mavenevents.ae Subject line: Administrative Assistant &ndash; [Your Full Name]Job Types: Full-time, PermanentLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant - Maven Events

YS Capital

<div>
 
 We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.
 
 
 Tasks
 
 <ul>
 
 <li>
 Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
 </li>
 
 <li>
 Prepare and edit correspondence, reports, presentations, and other documents as needed.Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
 </li>
 
 <li>
 Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
 </li>
 
 <li>
 Handle confidential information with the utmost discretion and professionalism.Assist with special projects and events, ensuring all logistics are handled efficiently.
 </li>
 
 <li>
 Maintain and update filing systems, databases, and records, both electronic and physical.Liaise with internal and external stakeholders, building and maintaining positive relationships.
 </li>
 
 <li>
 Perform other administrative duties as assigned to support the executive team.
 </li>
 
 </ul>
 
 Requirements
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree or equivalent experience in business administration or a related field.
 </li>
 
 <li>
 Proven experience as an executive assistant or in a similar administrative role.
 </li>
 
 <li>
 Excellent written and verbal communication skills in English (Arabic 0r German is a plus).
 </li>
 
 <li>
 Strong organizational and time management skills, with the ability to prioritize tasks effectively.
 </li>
 
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and as part of a team, demonstrating initiative and reliability.
 </li>
 
 <li>
 High level of professionalism, discretion, and confidentiality.Flexibility and adaptability to changing priorities and demands.
 </li>
 </ul>
</div>

Executive Assistant

Offset8 Capital

<div>
 Offset8 is an emissions investment and management group headquartered in Abu Dhabi, United Arab Emirates. Offset8 seeks to finance nature-based solutions and carbon market infrastructure in Africa and Southeast Asia.
 
 
 As the Middle East&rsquo;s first dedicated carbon market investment group, we are building a leading global institution in voluntary and compliance carbon markets. We seek to unlock financing for natural capital by acting as a global decarbonization partner for corporates and as a local steward for nature and communities.
 
 
 We are seeking a
 
 full-time Executive Assistant
 
 to join Offset8&rsquo;s Abu Dhabi office. This role will provide direct administrative support to the co-founders, ensuring the smooth coordination of day-to-day operations and efficient internal communication.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Manage calendars, schedule internal and external meetings.
 </li>
 <li>
 Coordinate complex travel arrangements and conferences.
 </li>
 <li>
 Support HR, finance, and general office functions with administrative tasks as needed.
 </li>
 <li>
 Handle incoming correspondence, phone calls, and office supply management.
 </li>
 <li>
 Coordinate with vendors, service providers, and external partners for administrative support.
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in administrative, secretarial, or executive assistant roles.
 </li>
 <li>
 Experience supporting senior executives or international teams.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and deadlines.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Gmail/Outlook, and scheduling tools.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 <li>
 Fluent in English; additional languages are a plus.
 
 
 </li>
 </ul>
 
 Why Join Offset8
 
 
 
 Offset8 offers the opportunity to join a fast-growing, entrepreneurial institution at the forefront of global carbon markets. You will work alongside a multi-disciplinary team with deep expertise across trading, project finance, investment management, and climate policy. As part of Offset8, you will have exposure to international markets, direct impact on scaling climate solutions, and significant opportunities for personal and professional growth.
 
 
 
 Legal &amp; Recruitment Disclaimers
 
 
 
 Offset8 is an equal opportunity employer and is committed to building a diverse and inclusive team. We encourage applications from all qualified candidates regardless of race, color, national origin, gender, age, religion, disability, or any other legally protected status.
 
 
 Recruitment agencies: Offset8 does not accept unsolicited resumes or candidate submissions from third-party recruiters or employment agencies. Any unsolicited resumes sent to Offset8 or its employees will be considered property of Offset8 and no fees will be paid in the event a candidate is hired as a result of such submission.
 
 
 By submitting your application, you consent to the processing of your personal data by Offset8 for the purposes of recruitment and employment.
 
 
</div>

ONFUSION

<ul><li>Prepare and format memos, letters, and official correspondence for internal and external use</li><li>Manage incoming and outgoing communication with clients, consultants, and contractors</li><li>Maintain organized records of project documents, reports, and communications</li><li>Support project teams with administrative duties and document control</li><li>Coordinate meeting schedules, take minutes, and follow up on action items</li><li>Handle general office tasks, including filing, data entry, and managing office supplies</li><li>Ensure all documentation complies with company standards and confidentiality policies</li></ul>Job Type: Full-timePay: From AED1.00 per monthApplication Question(s):<ul><li>Salary expectations? Notice period?</li><li>Where are you currently based?</li><li>Do you have experience in construction industry? If yes, how many years?</li></ul>

Office Administrator

Hilton

<div>Commercial Coordinator (Emiratis Only) - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)
LXR Hotels &amp; Resorts is a collection of independent, luxury properties that celebrate the unique character of each destination. Every hotel in the LXR portfolio offers a bespoke experience, combining authentic service with refined elegance and cultural richness. At LXR, we believe in creating unforgettable moments for our guests&mdash;and extraordinary opportunities for our team members.
At LXR Hotels &amp; Resorts, every detail matters. Behind the seamless luxury we deliver to our guests lies a dedicated team ensuring that our business functions are organized, efficient, and forward-looking. As a Commercial Coordinator, you will support the Sales, Marketing, and Revenue teams, ensuring smooth day-to-day operations and helping drive the hotel&rsquo;s commercial success.
What will I be doing? 
As Commercial Coordinator, you will:<ul><li>
Provide administrative support to the Sales, Marketing, and Revenue teams, ensuring timely completion of reports, contracts, and correspondence.</li><li>
Assist in the preparation of proposals, presentations, and agreements for clients and partners.</li><li>
Maintain accurate and up-to-date records in sales systems, databases, and filing structures.</li><li>
Coordinate site inspections, client visits, and familiarization trips, ensuring exceptional hospitality is delivered at every stage.</li><li>
Support the organization of promotional events, marketing activities, and trade shows.</li><li>
Prepare daily, weekly, and monthly commercial reports for management.</li><li>
Liaise with internal departments to ensure alignment on client requirements and commercial initiatives.</li><li>
Handle incoming inquiries professionally and direct them to the appropriate team members.</li><li>
Perform additional tasks as required to support the smooth functioning of the Commercial team.</li></ul>
What are we looking for? 
The ideal candidate will demonstrate:<ul><li>
Previous experience in an administrative, sales, or commercial support role, preferably within hospitality or luxury environments.</li><li>
Strong organizational and multitasking skills with attention to detail.</li><li>
Excellent communication skills in English (Arabic is an advantage).</li><li>
Proficiency in Microsoft Office and sales/CRM systems.</li><li>
A proactive approach and the ability to build strong working relationships across departments.</li><li>
A passion for luxury hospitality and a commitment to delivering excellence.</li></ul>
Why join LXR? 
At LXR Eastern Mangroves Abu Dhabi, you will be part of an exceptional team where individuality and dedication are valued. Hilton offers unparalleled opportunities for growth, global mobility, and the chance to contribute to a timeless legacy of luxury hospitality.</div>

Commercial Coordinator (Emiratis Only) - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)

Explore 258+ Administrative coordinator in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.

258 administrative coordinator jobs IN Abu Dhabi

Administrative Officer

Administrative Assistant

Administrative Assistant - Maven Events

Executive Assistant

Executive Assistant

Office Administrator

Commercial Coordinator (Emiratis Only) - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)