administrative assistant Jobs in Abu Dhabi

administrative assistant

document controller- operations coordinator Jobs in Abu Dhabi

document controller- operations coordinator

executive assistant

hr & admin assistant

operations coordinator

administrative coordinator

arts island contracting

Job Title: Secretary / Client Registration &amp; Administrative CoordinatorCompany Overview:We are a leading contracting and fit-out company with a strong reputation for delivering high-quality projects. We are seeking a dynamic and organized Secretary to support our business development team by registering the company with new potential clients, ensuring smooth documentation flow, and maintaining a professional corporate image.Key Responsibilities:<ul><li>Handle registration processes with new potential clients, consultants, and government portals.</li><li>Prepare and submit prequalification documents, vendor registration forms, and required company information.</li><li>Maintain a database of completed registrations and follow up on pending applications.</li><li>Draft, format, and proofread official letters, emails, and proposals.</li><li>Coordinate with internal departments (technical, commercial, legal) to gather necessary documents.</li><li>Keep all company profiles, trade licenses, certificates, and registrations up to date.</li><li>Schedule and organize meetings, appointments, and client communications.</li><li>Manage filing systems and ensure proper document control.</li><li>Assist the management team with other administrative and clerical tasks as needed.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of experience in administrative or secretarial work (preferably in construction or contracting).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and online registration portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently and handle multiple tasks efficiently.</li></ul>Preferred Skills:<ul><li>Experience in vendor registration with major developers, government entities, or consultants.</li><li>Familiarity with tendering portals and prequalification requirements.</li><li>Strong follow-up and coordination skills.</li><li>Professional and presentable appearance with strong interpersonal skills.</li></ul>Job Type: Full-time

Executive Secretary

Confidential Careers

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are hiring an Office Coordinator to support the Communications Department of our client, on a contract/secondment basis.
 
 
 The role requires strong organizational, coordination, and communication skills, with proven experience using client systems and handling procurement and budget control processes and calendar management
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide day-to-day administrative and coordination support to the Communications Department.
 </li>
 <li>
 Manage purchase requisitions, approvals, and follow-ups using client procurement systems.
 </li>
 <li>
 Support planning, organization, and execution of corporate events and communication initiatives.
 </li>
 <li>
 Track departmental budgets, invoices, and expenses to ensure financial accuracy and compliance.
 </li>
 <li>
 Liaise with internal teams, suppliers, and vendors to ensure smooth project and procurement flow.
 </li>
 <li>
 Prepare reports, presentations, and documentation as required.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or related field.
 </li>
 <li>
 3&ndash;5 years of experience in office coordination or administration within oil &amp; gas companies.
 </li>
 <li>
 Strong knowledge of procurement and financial systems.
 </li>
 <li>
 Proven experience in event management and budget control.
 </li>
 <li>
 Excellent communication, organizational, and time-management skills.
 </li>
 <li>
 Proficient in MS Office Suite (Excel, PowerPoint, Word).
 </li>
 <li>
 Must be based in Abu Dhabi or willing to relocate.
 </li>
 </ul>
 
 
 
 Contract Details
 
 
 
 <ul>
 <li>
 Type: Contract hire / Secondment to Client
 </li>
 <li>
 Location: Abu Dhabi
 </li>
 <li>
 Start Date: As soon as possible
 </li>
 </ul>
 
 
</div>

Communications Coordinator – Communications Department (Contract / Secondment to Client)

Don Rite Project Management

About the Role:We are seeking a highly organized and proactive Admin cum Secretary with proven experience in the construction industry. The ideal candidate will be responsible for providing comprehensive administrative and secretarial support to ensure smooth coordination across departments, clients, and project stakeholders.Key Responsibilities:Prepare quotations, tax invoices, letters, and technical submittals.Manage portal registrations and submissions on platforms such as ALDAR, SAP Ariba, ADCE, Smarthub, and other client systems.Coordinate and communicate effectively with internal teams, suppliers, and clients.Handle calls, emails, meeting schedules, and general correspondence.Maintain and organize project documentation, filing systems, and company records.Assist in procurement and tender documentation when required.Support management in day-to-day administrative and operational activities.Requirements:Minimum 2&ndash;4 years of experience in an administrative/secretarial role within the construction field (UAE experience preferred).Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).Familiarity with online procurement and client portals (e.g., ALDAR, Ariba, Smarthub).Excellent communication and organizational skills.Ability to multitask, prioritize, and work under pressure.Attention to detail and professional work ethic.Job Type: Full-time

Admin cum Secretary

Nabila Iqbal Trading LLC

he Admin Executive will play a vital role in ensuring smooth administrative operations within the tracking company. This role involves maintaining records, coordinating with clients and field staff, handling documentation, managing inventory (such as GPS devices), and supporting daily operational tasks. The ideal candidate should be organized, tech-savvy, and capable of multitasking in a fast-paced environment.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage office operations, including filing, documentation, and correspondence.</li><li>Maintain accurate records of installations, client data, and service histories.</li><li>Monitor office supplies and coordinate procurement with vendors.</li><li>Client &amp; Field Coordination:</li><li>Coordinate with field technicians for device installations, removals, or servicing.</li><li>Schedule and confirm appointments with clients.</li><li>Follow up with customers for feedback, renewals, and service updates.</li><li>Inventory Management:</li><li>Track stock of GPS devices, SIM cards, and related hardware.</li><li>Maintain inventory records and coordinate with the procurement team for restocking.</li><li>Ensure timely dispatch and return of tracking equipment.</li><li>Data Management &amp; Reporting:</li><li>Update internal systems with device activation, deactivation, and renewal status.</li><li>Generate periodic reports on installations, customer issues, and service efficiency.</li><li>Assist in maintaining the CRM system or tracking software.</li><li>Support Operations:</li><li>Assist in preparing invoices, quotations, and client agreements.</li><li>Help in compliance-related documentation and audits.</li><li>Maintain confidentiality and security of company and client information.</li></ul>Required Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>1&ndash;3 years of administrative or operational experience, preferably in logistics, tracking, or telecom.</li><li>Proficient in MS Office (Excel, Word, Outlook); familiarity with CRM or ERP systems is a plus.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Ability to work under pressure and prioritize tasks effectively</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Deadline: 15/10/2025 Expected Start Date: 19/10/2025

Operations Administrator

Tasleeh Holding LLC

About the RoleWe are looking for a Project Administrative Assistant to join our dynamic team. The ideal candidate will provide comprehensive administrative and coordination support to ensure smooth day-to-day operations of ongoing construction and technical projects. You will work closely with project managers, engineers, and site teams to facilitate project documentation, reporting, scheduling, and communication between departments.Key Responsibilities<ul><li>Provide administrative and coordination support for project activities and deliverables.</li><li>Maintain and organize project files, documentation, drawings, and correspondence.</li><li>Assist in preparing project reports, schedules, and progress updates.</li><li>Support procurement processes including requests for quotations (RFQs), purchase orders, and material tracking.</li><li>Coordinate with suppliers, subcontractors, and internal departments regarding project requirements.</li><li>Monitor and track project progress, ensuring timelines and deliverables are met.</li><li>Assist in site visit scheduling, logistics coordination, and project-related meetings.</li><li>Prepare minutes of meetings and follow up on action items.</li><li>Support financial and administrative requirements such as petty cash, expense reports, and invoices.</li><li>Ensure compliance with company policies, safety regulations, and project standards.</li></ul>Job Type: Full-time

Project Administrative Assistant (with Construction Experience Preferred)

<div></div><div><div>Overview
</div><div>Reports directly to and assists the AH-64 maintenance supervisor to perform scheduled and unscheduled maintenance during airframe inspections on AH-64 rotary wing aircraft. 
 
Will also be responsible for :- 
 
1. Greets visitors and assists as necessary. 
2. Provide support in administrative, office management and employee logistics activities. 
3. Prepares correspondence, agendas, materials and reports for reproduction and distribution. 
4. Maintain records of documents and electronic files and retrieve data. 
5. Maintains calendars, schedules and plans events and meetings.
 
6. Prepare business agendas and arrange team meetings and assist in documenting meeting minutes upon request. 
7. Responds to questions from other offices. 
8. Coordinates and schedules conference calls and meetings. 
9. Assists management staff as required in support of the operation requirements. 
10. Analyzes new or special administrative work requests to determine most efficient method of completion. 
11. Maintains inventory of office supplies and reorders as required. 
12. Other duties as assigned by Supervisor.
</div><div></div><div>Nationality
</div><div>No Restriction
</div><div></div><div>Qualification
 </div><div><div>Bachelor&rsquo;s degree in Business Administration or equivalent. 
 
 Computer Literacy i.e. ICDL or equivalent. 
</div>
</div><div></div><div>Experience
 </div><div>Minimum of two (2) years in a similar administrative position. 
 
 Experience in schedule management for Senior Management positions.</div></div><div></div>

Mechanic - Aviation Maintenance

ALEC Holdings

<div>
 
 Are you a detail-oriented administrative professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 Who We are?
 
 
 
 
 ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD,
 
 is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 Site Administrator
 
 at ALEC Building, you&rsquo;ll play a key role in ensuring seamless daily operations within our project. This is your opportunity to contribute to the success of the projects through strong coordination, organization, and proactive administrative support.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will report to the Project Manager and be a pivotal member of the site team, managing day-to-day administrative responsibilities that support operations, logistics, and compliance. You&rsquo;ll collaborate with production staff, suppliers, and office teams to keep workflows smooth and aligned with business needs.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Site Administrator, you will oversee administrative coordination at the project site from documentation and communication to scheduling and operations. Your responsibilities will include:
 
 <ul>
 <li>
 Maintaining and organizing all site documentation, records, and files
 </li>
 <li>
 Preparing reports and updates for site operations and workforce activities
 </li>
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 Coordinating internal and external communication between site, suppliers, and office
 </li>
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 Supporting material tracking, deliveries, and inventory documentation
 </li>
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 Arranging meetings, taking minutes, and following up on action items
 </li>
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 Managing office resources, supplies, and equipment at the site
 </li>
 <li>
 Assisting with compliance, documentation, and general administrative duties
 </li>
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 Supporting the PM&rsquo;s scheduling and travel coordination
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience
 
 : 3-5+ years in a similar administrative role, preferably in construction environment
 
 
 
 Knowledge
 
 : Site documentation management, reporting, workforce admin, operations, and internal communication
 
 
 
 Expertise
 
 : Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices
 
 
 
 
 
 
 Top Skills
 
 
 <ul>
 <li>
 Qualification in administration or relevant discipline, or equivalent experience
 </li>
 <li>
 Strong time management and multitasking capabilities
 </li>
 <li>
 High attention to detail and discretion
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Ability to coordinate across departments and handle fast-paced environments
 </li>
 <li>
 Proficiency in software and systems used for reporting and communication
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects
 </li>
 <li>
 A collaborative, supportive environment that values efficiency and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 Ready to elevate your career?
 
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join ALEC Building and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 Apply today and be part of something excellent!
 
 
 
</div>

Site Administrator

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