office administrator

executive assistant

office manager

admin & secretary

admin assistant

administrative coordinator

Exotic Colors by MAYSARi

<div>
 Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.
 
 
 The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.
 
 
 This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.
 
 
 Work Location:
 
 - On-site at the company's main headquarters in Abu Dhabi.
 
 - No remote or hybrid arrangement.
 
 
 Work Schedule:
 
 - 6 days per week (Monday to Saturday).
 
 - Working hours: 9:00 AM to 6:00 PM.
 
 - 1-hour lunch break.
 
 - Friday is the weekly off day.
 
 
 Nature of Work:
 
 - Office-based role working closely with the CEO.
 
 - Fast-paced environment requiring focus and quick response.
 
 - Continuous coordination with internal departments.
 
 - Daily handling of emails, scheduling, and follow-up.
 
 
 Key Responsibilities:
 
 - Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
 
 - Manage and organize the CEO's emails and incoming correspondence.
 
 - Coordinate communication between the CEO and internal departments.
 
 - Schedule meetings, prepare meeting notes, and follow up on action items.
 
 - Maintain organized records, files, and reports for quick CEO access.
 
 - Manage the CEO's calendar, appointments, and reminders.
 
 - Handle internal communication on behalf of the CEO when instructed.
 
 - Reduce administrative load on the CEO by handling routine coordination tasks.
 
 
 Reports To: Chief Executive Officer
 
 
 
 Requirements
 
 
 Personality and Character:
 
 - Highly organized, disciplined, and detail-oriented.
 
 - Trustworthy and discreet with confidential information.
 
 - Proactive follow-up mindset. Nothing is forgotten or delayed.
 
 - Comfortable working under direct CEO supervision.
 
 - Strong work ethic and reliability.
 
 
 Languages:
 
 - Strong command of English (written and spoken) is required.
 
 - Arabic (written and spoken) is highly preferred.
 
 
 Skills and Knowledge:
 
 - Strong email and calendar management skills.
 
 - Mastery of Microsoft Office (Outlook, Word, Excel).
 
 - Comfortable with modern productivity and scheduling tools.
 
 - Clear and professional communicator.
 
 
 Other Requirements:
 
 - Valid UAE driving license is preferred.
 
 - Willingness to commit to a 6-day work schedule.
 
 - Available to start immediately or within short notice.
 
 
 Experience:
 
 - 1 to 3 years in administrative coordination, executive support, or office assistant roles.
 
 - Industry background is not a priority. Reliability and execution are.
 
 
 
 Benefits
 
 
 - Monthly salary: AED 5,000 (all-inclusive).
 
 - Medical insurance per UAE labor law.
 
 - Annual leave per UAE labor law.
 
 - End-of-service gratuity per UAE labor law.
 
 - Direct learning experience working with the CEO.
 
 
 
</div>

CEO Office Coordinator

Genesis Furniture Factory LLC

Requirements<ul><li>Minimum 3 years of experience as a Secretary or Administrative Assistant within the construction sector</li><li>Strong knowledge of construction documentation and terminology</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and work under pressure in a fast‑paced environment</li><li>Strong attention to detail and confidentiality</li></ul>Key Responsibilities<ul><li>Manage day‑to‑day administrative tasks, including scheduling, correspondence, and document control</li><li>Prepare, format, and maintain construction-related documents such as contracts, submittals, RFIs, and project reports</li><li>Coordinate communication between project managers, site teams, suppliers, and clients</li><li>Maintain organized filing systems (digital and physical) for project documentation</li><li>Assist in preparing meeting agendas, minutes, and follow‑up action items</li><li>Handle office supplies, procurement requests, and basic accounting support (invoices, LPOs, timesheets)</li><li>Ensure compliance with company procedures and construction industry standards</li><li>Support HR and operations with onboarding, timesheets, and administrative tasks as needed.</li></ul>Preferred Qualifications<ul><li>Experience supporting project managers or engineering teams</li><li>Knowledge of procurement processes and basic accounting</li><li>Familiarity with construction project workflows and site operations</li></ul>Work Location: In person

Secretary

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
 </li>
 <li>
 Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
 </li>
 <li>
 Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
 </li>
 <li>
 Ability to manage administrative processes in a structured, compliant, and timely manner
 </li>
 <li>
 Excellent communication and coordination skills to support cross-functional teams
 </li>
 <li>
 Manage daily administrative activities including scheduling, filing, and correspondence
 </li>
 <li>
 Support procurement, vendor onboarding, and payment requests
 </li>
 <li>
 Coordinate travel, expense management, and executive support activities
 </li>
 <li>
 Maintain accurate records
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Administrative coordination
 </li>
 <li>
 Office management logistics
 </li>
 <li>
 Reporting and internal communication
 </li>
 <li>
 Vendor and facilities coordination
 </li>
 <li>
 Years of experience: 7+ years
 </li>
 </ul>
</div>

AVP, Administration Services - Asset Management

Teltek Solutions

The Executive Assistant will provide comprehensive administrative support to ensure the smooth and efficient functioning of daily office operations. The role involves managing calendars, handling email communications, maintaining timesheets, tracking tasks and follow-ups, and performing other general office duties. The ideal candidate should be organized, detail-oriented, and capable of managing multiple priorities with minimal supervision.Key Responsibilities:Calendar &amp; Scheduling:<ul><li>Manage and coordinate meetings, appointments, and events.</li><li>Ensure timely reminders and schedule updates for management and team members.</li></ul>Email &amp; Communication Management:<ul><li>Monitor and respond to incoming emails on behalf of management when required.</li><li>Draft, format, and proofread correspondence and official communications.</li><li>Maintain organized email filing and ensure timely follow-ups.</li></ul>Task &amp; Follow-up Tracking:<ul><li>Maintain and update task lists, ensuring timely completion of assigned actions.</li><li>Follow up with internal and external stakeholders on pending matters.</li><li>Prepare brief summaries or reports on progress and key pending issues.</li></ul>Timesheet &amp; Attendance Management:<ul><li>Collect, review, and maintain staff timesheets.</li><li>Track attendance and leave records accurately.</li><li>Coordinate with HR or Finance for payroll-related inputs if required.</li></ul>General Office Administration:<ul><li>Assist in day-to-day administrative operations including filing, documentation, and record keeping.</li><li>Support procurement of office supplies and services as needed.</li><li>Coordinate logistics for meetings, travel, and other office activities.</li></ul>Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field preferred.</li><li>Available to join immediately and on spouse visa.</li><li>Minimum of 2&ndash;3 years of experience in an administrative or executive assistant role.</li><li>Preference will be given to candidates with IT background</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and task management tools.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Detail-oriented with a proactive and professional attitude.</li><li>Master use of technology such as Microsoft Tools, Co-pilot, AI tools</li></ul>Work Location: In person

Executive Assistant

The Capital Avenue Real - Estate

Hiring For Administrative Assistant -We are currently looking for a highly motivated Administrative Assistant.Job Responsibilities:<ul><li>Process tenancy documents and register contracts through Tawtheeq; maintain accurate records and coordinate with accounts.</li><li>Prepare and submit weekly reports on viewings, Tawtheeq, and tenancy status to the Managing Director.</li><li>Conduct background checks on prospective buyers via IDENFO (AML compliance).</li><li>Follow up with tenants on contract renewals and coordinate with leasing, listing, and marketing teams.</li><li>Manage tenant records, renewal projections, and vacant unit updates for client prospecting.</li><li>Handle property key management, handover documentation, and tracking logs.</li><li>Assist with broker licensing, developer registrations, and internal coordination with HR and sales teams.</li><li>Respond to tenant inquiries via email and phone; support departments with tenant-related matters.</li><li>Perform general administrative duties including inventory monitoring, attendance reporting, office coordination, and clerical support.</li></ul>Job Requirements:<ul><li>Owned Visa / Visit Visa</li><li>With Pleasing Personality</li><li>Good in English</li></ul>Email: careers@thecapitalavenue.comContact no: 0544879396Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin - Tagalog Female

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 Parsons is looking for an amazingly talented Administrative Assistant to join our team!
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Assists with developing or updating reports based on team needs and supervisor direction
 </li>
 <li>
 Verifies data accuracy, such as checking supplier invoices against internal records
 </li>
 <li>
 Distributes reports, updates, and documentation as assigned by the supervisor
 </li>
 <li>
 Prepares basic correspondence and internal documents that do not require supervisor review
 </li>
 <li>
 Answers phone calls, takes messages, and directs inquiries to the appropriate team member
 </li>
 <li>
 Sorts and distributes incoming mail and helps maintain organized filing systems
 </li>
 <li>
 Tracks office equipment usage and service history; submits service requests as needed
 </li>
 <li>
 Gathers and inputs data to support the team&rsquo;s overhead budget; assists with regular budget reports and basic reconciliation
 </li>
 <li>
 Coordinates workspace and equipment needs (e.g., requests for PCs, phones); updates internal contact directories when needed
 </li>
 <li>
 Supports preparation of staffing and occupancy reports by gathering required information
 </li>
 <li>
 Provides general administrative support to the team, contributing to smooth daily operations
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Bachelors degree or High school diploma
 </li>
 <li>
 Ideally 1 year experience in Administrative roles, fresh graduates ae encouraged to apply
 </li>
 <li>
 Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)
 </li>
 <li>
 Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills
 </li>
 <li>
 Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Administrative Assistant (UAE National)

Abu Dhabi ports

<div>The Fleet Management Coordinator and Driver is responsible for coordinating between divisions, managing data entry, and ensuring the effective allocation, tracking, and compliance of the AD Ports Group vehicle fleet. In addition to administrative duties, this role involves active driving responsibilities, including the delivery of items across various locations. The coordinator acts as the primary focal point for drivers and division heads, ensuring strict adherence to the AD Ports Group Vehicle Allocation Policy. They promote sustainability, operational excellence, and responsible resource management by monitoring vehicle usage, maintaining accurate records, ensuring the physical neatness of the fleet, and fairly distributing the workload among all drivers.</div>
 <div><div><div>Responsibilities: Driving &amp; Delivery Operations 
 
A core component of this role involves working directly as a driver to support operational needs. The coordinator is responsible for the safe and timely delivery of items, documents, and personnel across AD Ports Group locations. They must ensure that all driving activities strictly adhere to UAE traffic laws and internal safety regulations. Maintaining the physical neatness, cleanliness, and overall presentation of the assigned vehicles is a mandatory daily responsibility, ensuring the fleet reflects the professional standards of the organization. 
 
Workload Distribution &amp; Driver Scheduling 
 
The coordinator is tasked with effectively distributing the daily workload among the driving team. This includes scheduling trips, assigning delivery routes, and allocating tasks fairly to ensure optimal operational coverage across all divisions. They must balance the workload to prevent driver fatigue, minimize vehicle underutilization, and ensure that all divisional requests are met promptly and efficiently. Regular review of task assignments and driver availability ensures that no single driver is overburdened while maintaining uninterrupted service across the organization. 
 
Pool Car Log Recording &amp; Focal Point Coordination 
 
The coordinator is responsible for recording and maintaining comprehensive vehicle logs for all pool cars. This includes tracking daily usage, mileage, trip purposes, and driver assignments for every pool vehicle in the fleet. Furthermore, the coordinator must actively collaborate and coordinate with other departmental focal points across the organization to ensure that the logbooks for all vehicles are consistently updated, accurate, and fully aligned with the central GSD records. Regular follow-ups with focal points are required to verify that no entries are missing, that all discrepancies are resolved promptly, and that the logbook data is ready for audit at any time. 
 
Fleet Coordination &amp; Compliance 
 
The coordinator ensures vehicles are allocated based on operational justification and approved entitlement categories, preventing unauthorized upgrades or changes without formal justification. They enforce the AD Ports Group Vehicle Allocation Policy, ensuring vehicles are used exclusively for official duties and personal use is strictly prohibited unless explicitly authorized. Furthermore, they monitor and enforce the daily return policy, ensuring all ADPG vehicles are parked at designated office or port locations after business hours. They also manage exceptions for overnight home parking under the Delegation of Authority ( DoA ). Actively monitoring and reporting instances of vehicle misuse &mdash; including unauthorized drivers, GPS tampering, parking violations, fuel card misuse, unreported damages, maintenance neglect, and underutilization &mdash; is a critical part of this role. 
 
Division Coordination &amp; Communication 
 
The coordinator acts as a seamless liaison between different divisions and the General Services Department to ensure operational needs are met efficiently. They brief all vehicle users and drivers on updated policy requirements, proper usage guidelines, and disciplinary consequences for non-compliance. In addition, they serve as the first point of contact for drivers experiencing emergencies after hours, providing guidance and escalating issues to the GSD as necessary. 
 
Data Entry &amp; Record Keeping 
 
Ensuring mandatory recordkeeping for accountability and audit readiness is a primary duty. The coordinator verifies and maintains records of valid UAE Driver Licenses, Emirates IDs (EID), and official AD Ports Group Employee IDs for all assigned users. They maintain regular documentation of vehicle usage, mileage, and trips, keeping written justification records for any underutilized vehicles. Documenting all scheduled and unscheduled service records ensures vehicles adhere to service intervals. They also ensure immediate reporting and documentation of all vehicle damages, fines, accidents, or irregularities. Utilizing standard compliance tracking templates, they monitor vehicle info, documentation status, maintenance schedules, and parking/usage compliance.</div></div></div>
 <div>Qualifications: High School Diploma or equivalent. Valid UAE Driving License. 
 
Experience 
 
Proven experience as a driver, fleet coordinator, logistics assistant, or in a similar administrative/delivery role. Experience working within a corporate or industrial environment, preferably within the UAE.</div>

Coordinator - Fleet Management

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