administrative assistant

admin assistant

executive assistant

office assistant

office manager

administrative coordinator

Heal Hub

About Heal Hub Polyclinic LLCHeal Hub is a leading Polyclinic in Dubai dedicated to holistic care for physical, mental, and emotional well-being. Our multidisciplinary team delivers services spanning physiotherapy, chiropractic, osteopathy, yoga, energy healing, and recovery. Driven by excellence, innovation, and a patient-centric philosophy, we are shaping the future of integrated healthcare in the UAE.Role OverviewThe Quality and Admin Coordinator supports both administrative and clinical operations to ensure compliance with organizational policies, regulatory requirements, and quality standards. The role involves monitoring processes, assisting with audits, identifying gaps, supporting corrective actions, and helping implement continuous improvement initiatives across the polyclinic.Key Responsibilities1. Quality Assurance &amp; Compliance<ul><li>Assist in conducting regular audits of clinical and administrative processes.</li><li>Identify operational gaps, risks, and non-compliance issues.</li><li>Support the implementation and tracking of corrective actions.</li><li>Maintain accurate records of audits, findings, and quality improvement initiatives.</li></ul>2. Quality Management System (QMS) Responsibilities<ul><li>Implement policies and ensure adherence across teams.</li><li>Facilitate training and awareness on QMS, compliance, and operational standards.</li><li>Collaborate with teams to improve workflows and operational efficiency.</li><li>Assist in updating SOPs based on audits, regulatory standards, and best practices.</li></ul>3. Administrative Support<ul><li>Assist with day-to-day administrative operations, including documentation, scheduling, and record-keeping.</li><li>Ensure proper filing, storage, and retrieval of clinical and administrative records.</li><li>Support HR, finance, and operational teams with data management for reporting and compliance purposes.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Healthcare Administration, Nursing, Life Sciences, or related field.</li><li>1&ndash;4 years of experience in quality assurance, clinical administration, or healthcare operations.</li><li>Knowledge of audits, Quality Management System (QMS), gap analysis, Root Cause Analysis (RCA), corrective action planning, and process improvement.</li><li>Familiarity with regulatory standards such as DHA, MOHAP, etc., is an advantage.</li><li>JCI Accreditation experience is a plus.</li><li>Strong organizational, analytical, and problem-solving skills.</li><li>Proficient in Microsoft Office Suite and reporting tools.</li><li>Position open for UAE Nationals with a valid Family Book.</li></ul>Why Join Us<ul><li>Competitive salary with eligibility to apply for Nafis benefits.</li><li>Professional development and learning opportunities.</li><li>Dynamic, inclusive, and supportive work environment.</li></ul>Job Type: Full-timeWork Location: In person

Quality and Admin Coordinator – (Emirati National)

Maison Alaïa

<div>
 The Emirati National Boutique Admin Coordinator supports the efficient and elegant daily operations of the Ala&iuml;a boutique. This ensures administrative, operational, and back-office procedures are executed to the highest standard, in line with Maison values. KEY REPONSIBILITIES: 1. Boutique Operations Support:
 
 
 <ul>
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 Oversee boutique documentation, reporting, and filing systems (sales reports, attendance records, compliance documents, etc.).
 </li>
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 Handle boutique supply orders, vendors management, invoices, and inventory of packaging, stationery, and other essentials
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 Coordinate &amp; report maintenance requests and ensure boutique readiness and upkeep
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 Support during cycle counts, inventories activities, receiving shipments from forwarders etc.
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 Ensure all boutique licenses &amp; documents are up to date and manage mall &amp; over nights permits 2. Client &amp; Commercial Support:
 </li>
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 Help with preparation for events or special appointments (materials, catering orders, etc.)
 </li>
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 Support the sales team during busy periods to ensure clients&rsquo; experience expectations are met, this includes help in locating stock, packing items, and fitting room readiness to welcome clients etc.
 </li>
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 Help during VM set up activities &amp; changes, help the team to ensure the display is maintained and floor is in the best condition to welcome clients KEY SKILLS AND COMPETENCIES:
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 Strong organizational and multitasking skills
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 Attention to detail and a high sense of discretion
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 Ability to use MS Office including Excel and Outlook
 </li>
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 Clear communication and teamwork abilities
 </li>
 <li>
 Client-centric mindset and service attitude
 </li>
 <li>
 UAE National with Family Book
 </li>
 <li>
 Fluent in English &amp; Arabic We make hearts beat. &ldquo;We wish to create a welcoming home and bespoke moments to reveal and empower feminity, and nurture a multicultural community of clients, lasting through generations&rdquo; Pieter Mulier Since 1964, Ala&iuml;a is a Parisian Fashion Maison, with a Couture soul and a timeless sense of beauty. Azzedine Ala&iuml;a, a legendary master of cut, changed the look of fashion in the 80&rsquo;s with his sculptural silhouettes. Today, the Belgian Creative Director Pieter Mulier, perpetuates his quest of perfection and modernity, sharing the same technical skills and passion for arts. Shape driven creations and iconic knits are sculpted on the body, crafting unique interpretations of the free beauty of women.
 </li>
 </ul>
</div>

Boutique Admin Coordinator - Emirati National

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES. CO

<div>
 We&rsquo;re looking for a highly organized and proactive
 
 Administrative Assistant
 
 to support our healthcare team in Dubai. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, this role is for you.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Manage daily administrative tasks and office operations
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 Schedule appointments and coordinate meetings
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 Maintain and update patient records and documentation
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 Handle calls, emails, and front-desk inquiries professionally
 </li>
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 Support healthcare staff with clerical duties
 </li>
 <li>
 Ensure compliance with healthcare policies and confidentiality standards
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or related field
 </li>
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 1&ndash;3 years of administrative experience (healthcare preferred)
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Arabic is a plus)
 </li>
 <li>
 Proficiency in MS Office and administrative systems
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Professional growth opportunities
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 Collaborative and supportive work environment
 
 
 </li>
 </ul>
 Skills: coordinate meetings,communication skills,administrative
</div>

Admin Assistant

Smart Engineering Leadership & Excellence in Management

About the RoleWe are seeking a highly organized and proactive Administrative Officer to support daily operations. The ideal candidate is bilingual (Arabic &amp; English), detail-oriented, and capable of handling multiple administrative tasks efficiently.Key Responsibilities<ul><li>Manage day-to-day administrative operations</li><li>Handle correspondence (emails, calls, documents) in Arabic and English</li><li>Maintain filing systems and office documentation</li><li>Coordinate meetings, schedules, and appointments</li><li>Prepare reports, presentations, and official documents</li><li>Support HR and finance administrative tasks when required</li><li>Liaise with internal teams and external stakeholders</li><li>Ensure smooth office operations and logistics</li><li>Perform any other tasks assigned by management</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 5 years of experience in administrative roles</li><li>Fluency in Arabic and English (spoken and written)</li><li>Strong communication and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>High level of professionalism and attention to detail</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admin: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Work Location: In person

Administrative Officer (Arabic & English Speaker)

Julphar

<div>The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director&rsquo;s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters&rsquo; requirements.

Key Responsibilities 

<ul>
<li>Calendar &amp; Meeting Management</li>
<li><ul><li>Manage and maintain the GCC Director&rsquo;s calendar, including scheduling meetings, appointments, and internal/external engagements</li>
<li>Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items</li>
<li>Arrange and support executive-level meetings with GCC country heads and stakeholders</li>
</ul></li><li>Travel Coordination</li>
<li><ul><li>Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries</li>
<li>Ensure all travel arrangements align with company policies and executive preferences</li>
</ul></li><li>Administrative &amp; Approval Processes</li>
<li><ul><li>Handle and track internal approval workflows (e.g., expenses, contracts, and requests)</li>
<li>Maintain organized documentation and records for easy retrieval and compliance</li>
</ul></li><li>Communication &amp; Coordination</li>
<li><ul><li>Act as a key point of contact between the GCC Director and internal/external stakeholders</li>
<li>Coordinate communication with GCC country heads and functional teams</li>
<li>Draft, review, and manage correspondence, reports, and presentations</li>
</ul></li><li>Reporting &amp; HQ Coordination</li>
<li><ul><li>Compile, prepare, and submit reports required by headquarters in a timely manner</li>
<li>Follow up with GCC markets to gather necessary data and ensure accuracy and completeness</li>
<li>Support the Director in preparing business updates, presentations, and executive summaries</li>
</ul></li><li>General Administrative Support</li>
<li><ul><li>Ensure smooth day-to-day administrative operations of the GCC Director&rsquo;s office</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li></ul></li></ul> 

Qualifications &amp; Skills 

<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>Minimum 3&ndash;5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management</li>
<li>Strong organizational and time management skills</li>
<li>Excellent written and verbal communication skills in English (Arabic is a plus)</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Experience with ERP or approval systems is an advantage</li>
<li>Ability to multitask, prioritize, and work under pressure in a fast-paced environment</li>
<li>High level of professionalism, discretion, and attention to detail.</li></ul></div>

Secretary

Multipolitan

<div>
 
 Company Description
 
 
 
 Multipolitan is a platform designed for modern global living, providing innovative solutions for individuals seeking mobility and flexibility. By combining a user-centric immigration platform with a mobility app, Multipolitan makes it simple for people to live, work, and thrive anywhere in the world. Headquartered in Singapore and operating across six countries, the company supports clients in over 20 markets. Multipolitan's team brings together experienced experts, including unicorn-exit founders and pioneers in investment migration, to redefine the future of borderless living.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role based in Dubai. The Administrative Assistant will be responsible for managing day-to-day office operations, providing executive assistance support, handling phone communications, and organizing clerical tasks. Other responsibilities include coordinating schedules, maintaining records, and ensuring efficient office workflows.
 
 
 
 Qualifications
 
 
 <ul>
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 Proficiency in Administrative Assistance and Clerical Skills to support smooth office operations and task management
 </li>
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 Strong Phone Etiquette and Communication skills to interact effectively with clients, partners, and team members
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 Experience in Executive Administrative Assistance, including scheduling, calendar management, and meeting coordination
 </li>
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 Strong organizational abilities, attention to detail, and time management skills
 </li>
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 Familiarity with office software such as Microsoft Office and task management tools
 </li>
 <li>
 Ability to work collaboratively in a cross-cultural, dynamic environment
 </li>
 <li>
 Previous administrative experience is an advantage; a bachelor&rsquo;s degree in a relevant field is preferred
 </li>
 </ul>
</div>

Administrative Assistant

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