confirmed product manager (b2b saas data & ai)

dental assistant

account executive

account manager

administrative assistant

hr assistant

administrative coordinator

Imdad

<div>The Human Capital &amp; Administration Coordinator plays a key role in supporting the Human Capital and administrative function. This position is responsible for assisting with employee relations, benefits and policies administration, and general administrative tasks to ensure smooth business operations. 
Job Responsibilities:<ul>
<li>Support onboarding and offboarding processes for employees.</li>
<li>Handle employee queries related to HR policies, benefits, and payroll in collaboration with the HR team.</li>
<li>Undertake human capital related administrative duties including drafting general documents, filing, managing employee files and records to ensure proper document filing.</li>
<li>Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.</li>
<li>Prepare POs and contracts for suppliers as advised.</li>
<li>Arrange meetings, events, and office logistics. relating to the core operation of the company.</li>
<li>Handle expense management system and ensure alignment with expense policies.
</li><li>Provide general administrative support to the management and team members.</li>
</ul>Requirements
Minimum Qualifications:<ul>
<li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or a related field.</li>
<li>0-2 years of experience in HR and/or administrative roles.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).</li>
</ul>Required Skills:<ul>
<li>Strong organizational, time management and multitasking skills.</li>
<li>Excellent communication and interpersonal skills.
</li><li>A strong team player who collaborates effectively across departments.</li>
<li>High level of discretion and confidentiality.</li>
<li>Patient, friendly, tactful and well presented.</li>
<li>Good computer skills.</li>
<li>Excellent Arabic and English skills (Written &amp; spoken).</li>
<li>Ability to handle multiple priorities in a fast-paced environment.</li></ul></div>

HR & Admin Coordinator - Emirati National - Dubai

Azizi Developments

<div>
 
 One of our many projects, Azizi Venice, where Azizi is the Master Developer, has an approximate value AED 30 billion and is a mixed-use development located in Dubai South. The crown jewel located at the heart of the development will be Azizi Opera, a state-of-the-art opera house. Azizi Venice is planned to welcome over 30,000 visitors daily and Azizi Opera will become one of the most notable venues for high-caliber events in the emirate.
 
 
 
 
 
 We are Azizi, a leading Dubai-based developer and a passionate team of people driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across Dubai&rsquo;s prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 
 
 The
 
 Office Coordinator
 
 will provide essential administrative, coordination, and operational support to the Hospitality division. This is a pivotal role within a small, fast-paced team, requiring a highly organized, proactive individual who can manage multiple priorities, support senior stakeholders, and help ensure the smooth day-to-day running of the department.
 
 
 
 
 
 The role will act as the central point of coordination across internal teams and external partners, supporting hospitality development, F&amp;B initiatives, and operational planning.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Administrative &amp; Office Support
 </li>
 <li>
 Provide comprehensive administrative support to the Hospitality leadership team, including calendar management, meeting coordination, and document preparation.
 </li>
 <li>
 Manage correspondence, filing systems, and document control for hospitality and F&amp;B-related materials.
 </li>
 <li>
 Prepare presentations, reports, trackers, and meeting minutes as required.
 </li>
 <li>
 Coordination &amp; Team Support
 </li>
 <li>
 Act as the main point of contact for the Hospitality division, liaising with internal departments such as Development, Finance, Design, Legal, and Procurement.
 </li>
 <li>
 Coordinate with external consultants, operators, designers, and advisors to support project workflows.
 </li>
 <li>
 Assist with the organization of workshops, site visits, and stakeholder meetings.
 </li>
 <li>
 Project &amp; Operational Assistance
 </li>
 <li>
 Support hospitality and F&amp;B projects by maintaining trackers, timelines, and action logs.
 </li>
 <li>
 Assist with budget tracking, invoice processing, and follow-ups in coordination with Finance.
 </li>
 <li>
 Help manage contracts, proposals, NDAs, and consultant documentation.
 </li>
 <li>
 General Office Management
 </li>
 <li>
 Support day-to-day office operations for the Hospitality team, including office supplies, systems access, and onboarding of new team members.
 </li>
 <li>
 Ensure hospitality team processes are followed and continuously improved where possible.
 </li>
 <li>
 Handle ad hoc tasks and requests to support the wider division as needed.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 3&ndash;6 years&rsquo; experience in an Office Coordinator, Executive Assistant, or Administrative role, ideally within hospitality, real estate, development, or a corporate environment.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills, with excellent attention to detail.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Confident communicator with the ability to engage professionally with senior stakeholders.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Documentation Management Systems
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ability to work independently in a small team environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 
 
 
 <ul>
 <li>
 Experience within hospitality, F&amp;B, real estate development, or mixed-use projects.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Familiarity with consultant coordination and basic project support.
 </li>
 </ul>
 
 
 
 
 Interested candidates are encouraged to apply. Given the competitive nature of the industry, early application is recommended.
 
 
 
 
 
 This role offers an exciting opportunity to contribute to the development of landmark projects.
 
 
 
</div>

Office Coordinator

Novocycle Technologies

<div>
 
 
 Company:
 
 
 &nbsp;Novocycle Technologies MENA FZ-LLC
 
 
 
 
 Location:
 
 
 &nbsp;UAE
 
 
 
 
 Reports to:
 
 
 &nbsp;Managing Director / Group Functions (HR &amp; Finance)
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 
 The Administrative Coordinator supports the daily administrative, regulatory, and financial operations of Novocycle Technologies MENA FZ-LLC. The role ensures smooth coordination with local authorities, accurate bookkeeping preparation, and professional handling of internal and external correspondence.
 
 
 
 
 This position is operational, detail-driven, and critical for compliance and continuity. It is not a junior &ldquo;assistant&rdquo; role in disguise, and it is not strategic leadership either. It is about reliability, structure, and execution.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. AXS Portal &amp; Regulatory Administration
 
 
 
 
 &middot; Manage the&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;for the company, including:
 
 
 <ul>
 <li>
 
 License renewals and regulatory filings
 
 </li>
 <li>
 
 Employment-related submissions
 
 </li>
 <li>
 
 HR-related administrative updates
 
 </li>
 </ul>
 
 
 &middot; Monitor deadlines and ensure timely submissions to avoid compliance risks.
 
 
 
 
 &middot; Coordinate with free zone authorities and external service providers when required.
 
 
 
 
 &middot; Maintain organized digital and physical records of licenses, permits, and approvals.
 
 
 
 
 
 
 
 2. HR Administrative Support
 
 
 
 
 &middot; Support HR-related administration including:
 
 
 <ul>
 <li>
 
 Employment documentation
 
 </li>
 <li>
 
 Staff records and updates
 
 </li>
 <li>
 
 Coordination with Group HR when required
 
 </li>
 </ul>
 
 
 &middot; Ensure accuracy and confidentiality of employee-related data.
 
 
 
 
 &middot; Support onboarding and offboarding administration from a local compliance perspective.
 
 
 
 
 
 
 
 3. Bookkeeping Preparation (QuickBooks)
 
 
 
 
 &middot; Prepare bookkeeping entries in&nbsp;
 
 
 QuickBooks
 
 
 , including:
 
 
 <ul>
 <li>
 
 Invoices
 
 </li>
 <li>
 
 Expense records
 
 </li>
 <li>
 
 Payments and receipts
 
 </li>
 </ul>
 
 
 &middot; Ensure financial records are complete, accurate, and ready for review.
 
 
 
 
 &middot; Coordinate with external accountants or Group Finance as needed.
 
 
 
 
 &middot; Maintain organized financial documentation and supporting files.
 
 
 
 
 
 
 
 4. Correspondence &amp; Office Administration
 
 
 
 
 &middot; Handle professional correspondence with:
 
 
 <ul>
 <li>
 
 Authorities
 
 </li>
 <li>
 
 Service providers
 
 </li>
 <li>
 
 Internal stakeholders
 
 </li>
 </ul>
 
 
 &middot; Draft, send, and archive emails, letters, and official documents.
 
 
 
 
 &middot; Support general office administration and coordination tasks.
 
 
 
 
 &middot; Act as a reliable point of contact for administrative matters.
 
 
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 
 
 &middot; Proven experience in administrative coordination or office administration.
 
 
 
 
 &middot; Familiarity with&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;or similar UAE free zone systems.
 
 
 
 
 &middot; Practical experience using&nbsp;
 
 
 QuickBooks
 
 
 &nbsp;or similar accounting software.
 
 
 
 
 &middot; Basic understanding of HR and employment administration.
 
 
 
 
 &middot; Strong organizational and documentation skills.
 
 
 
 
 &middot; Fluent in English (written and spoken). Arabic is an advantage.
 
 
 
 
 
 
 
 Key Skills &amp; Attributes
 
 
 
 
 &middot; Highly organized and detail-oriented.
 
 
 
 
 &middot; Reliable, discreet, and structured.
 
 
 
 
 &middot; Comfortable working with regulations, deadlines, and compliance topics.
 
 
 
 
 &middot; Able to work independently while coordinating with Group functions.
 
 
 
 
 &middot; Calm under pressure and capable of handling routine complexity without drama.
 
 
 
 
 
 
 
 What Success Looks Like
 
 
 
 
 &middot; Licenses and regulatory obligations are always up to date.
 
 
 
 
 &middot; Financial records are clean, accurate, and audit-ready.
 
 
 
 
 &middot; HR administration runs smoothly with no surprises.
 
 
 
 
 &middot; Correspondence is professional, timely, and well-documented.
 
 
 
 
 &middot; Management does not have to chase basic administrative tasks.
 
 
</div>

Administration Coordinator

RIKAS Hospitality Group

<div>
 
 
 Job Purpose
 
 
 
 The Administrative Assistant supports the Head of Catering Division in managing the administrative, operational, and coordination aspects of both luxury event catering and corporate catering activities. The role ensures that all back-office, documentation, and communication processes are executed efficiently to maintain the highest operational and service standards expected from a premium catering brand.
 
 
 
 Key Responsibilities
 
 
 
 1. Administrative &amp; Operational Support
 
 <ul>
 <li>
 Handle day-to-day administrative duties including correspondence, filing, document control, and office coordination.
 </li>
 <li>
 Prepare and manage quotations, proposals, contracts, purchase orders, and invoices across both event and corporate catering projects.
 </li>
 <li>
 Maintain accurate and organized records for clients, suppliers, and internal documentation.
 </li>
 <li>
 Support the Head of Catering Division in preparing reports, presentations, and internal communications.
 </li>
 <li>
 Coordinate with finance and procurement on expense reports, petty cash, and supplier payments.
 </li>
 </ul>
 
 2. Event &amp; Project Coordination
 
 <ul>
 <li>
 Assist in planning and coordination of luxury events and corporate catering projects, ensuring alignment across culinary, logistics, and service teams.
 </li>
 <li>
 Manage event documentation including production sheets, client briefs, and function orders.
 </li>
 <li>
 Liaise with venues, suppliers, and brand partners to ensure logistics, deliveries, and permits are properly arranged.
 </li>
 <li>
 Support in scheduling tastings, walkthroughs, and post-event reports.
 </li>
 </ul>
 
 3. Corporate &amp; Contract Catering Support
 
 <ul>
 <li>
 Maintain and update daily service schedules, delivery plans, and client consumption logs for corporate accounts.
 </li>
 <li>
 Coordinate menu rotations, delivery timing, and service standards with the kitchen and operations teams.
 </li>
 <li>
 Support contract renewal documentation, client reporting, and performance tracking.
 </li>
 </ul>
 
 4. Procurement &amp; Supplier Coordination
 
 <ul>
 <li>
 Issue and follow up on purchase orders and supplier deliveries.
 </li>
 <li>
 Maintain supplier lists, pricing sheets, and cost-tracking records.
 </li>
 <li>
 Coordinate with the kitchen and logistics team to monitor inventory and ensure timely replenishment.
 </li>
 </ul>
 
 5. Communication &amp; Internal Coordination
 
 <ul>
 <li>
 Act as the communication bridge between the Head of Catering Division and cross-functional teams (culinary, logistics, HR, finance, design).
 </li>
 <li>
 Manage internal calendars, meeting agendas, and action item follow-ups.
 </li>
 <li>
 Handle client and supplier calls and emails with professionalism, ensuring timely responses and updates.
 </li>
 </ul>
 
 6. HR &amp; Training Support
 
 <ul>
 <li>
 Assist with onboarding documentation and scheduling of new catering staff.
 </li>
 <li>
 Maintain updated records of training, certifications, and performance evaluations for service and kitchen teams.
 </li>
 <li>
 Support event staffing coordination and availability tracking.
 </li>
 </ul>
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking skills with high attention to detail.
 </li>
 <li>
 Strong written and verbal communication in English (French an advantage).
 </li>
 <li>
 Excellent command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Discretion and professionalism when handling sensitive client information.
 </li>
 <li>
 Calm under pressure, adaptable to last-minute changes, and comfortable in a fast-paced environment.
 </li>
 <li>
 Understanding of luxury hospitality standards and client service etiquette.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Hospitality Management, or related field.
 </li>
 <li>
 Minimum 3 years of experience in administrative or coordinator roles, preferably within catering, hospitality, or events.
 </li>
 <li>
 Prior experience supporting senior management or operations in a luxury or B2B environment preferred.
 </li>
 </ul>
 
 
 Working Conditions
 
 
 <ul>
 <li>
 Primarily office-based with regular visits to event venues, kitchens, and partner sites.
 </li>
 <li>
 Flexibility required to support events during evenings, weekends, and holidays when needed.
 </li>
 </ul>
</div>

Administrative Assistant

3C METAL

<div><h2 class="jobSectionHeader">General information
</h2><div></div><div><div><h3 class="jobSectionHeader">Reference
</h3>2026-349
</div></div><h2 class="jobSectionHeader">Position description</h2><h3 class="jobSectionHeader">
Job title
</h3>
Admin / Deployment Coordinator<h3 class="jobSectionHeader">
Contract type
</h3>
Fixed-term<h3 class="jobSectionHeader">
Job description
</h3><div>
Join 3C Metal Middle East: A Global Leader in Engineering &amp; Industrial Solution! 
Are you ready to join a dynamic team driving innovation in engineering? 
Established in 1995, 3C Metal Group started as a specialist in high-pressure piping, welding, and installation services for the oil and gas sector. Over the years, the company has diversified its expertise into renewable energy, green technology, power generation, marine, and mining industries. Today 3C Metal Group is present in eight countries, across four continents and has a workforce of 1000 employees. In 2024, 3C Metal Group joined the Ortec Group, further enhancing our capabilities and expanding our global presence.
As part of this global network, 3C Metal Middle East entity, based in Dubai, specialize in providing HP and LP piping fabrication, engineering, project management and personnel deployment services. It' s a central location allows for the services to be offered to clients in any location worldwide. Overall, our mission is to provide efficient and competitive solutions for retrofit and upgrade projects for the energy industry worldwide to be the market leader for turnkey project solutions. 
Why Choose 3C Metal? 
Global footprint: Originating in France, 3C Metal has expanded its presence to the USA, Namibia, South Africa, Mozambique, the UAE, and Malaysia, offering a truly international experience. 
Innovation &amp; Expertise: We pride ourselves on our ability to deliver exceptional results through cutting-edge technologies, design solutions, and world-class project management. 
Position overview: 
<ul><li>
Maintain, organize, and update project and administrative documentation, ensuring accuracy, proper filing, and version control.</li><li>
Coordinate with internal teams, branches, and external partners to gather required documents and prepare complete project documentation packs.</li><li>
Arrange travel logistics for personnel, including flights, accommodation, transport, visas, and itinerary briefings; manage rebookings when needed.</li><li>
Prepare and distribute travel document packs and ensure all travel‑related requirements are met ahead of deployment.</li><li>
Book offshore and technical trainings, schedule medical or assessment appointments, and keep training and certification records up to date.</li><li>
Create and process Purchase Orders (POs) for subcontracting and travel services, and verify invoices to resolve discrepancies promptly.</li><li>
Support documentation compliance by staying updated on certification requirements and providing basic documentation training when necessary.</li></ul> 

</div><h3 class="jobSectionHeader">
Profile
</h3><div>
We seek the ideal candidate profile with: 
Educational background: 
<ul><li>
Bachelor&rsquo;s degree or equivalent work experience.</li></ul> 
Industry knowledge:<ul><li>
Minimum 2 years of experience in the field.</li><li>
Offshore Certification Standards (BOSIET, HUET, BST) is beneficial.</li><li>
Microsoft Office Suite &ndash; Outlook, Word, Excel (high level of proficiency required), Power Point</li><li>
Visa procedures to various countries is beneficial</li><li>
Travel Industry Exposure is a plus. 
Awareness regarding the organisation's quality,</li></ul> 
Awareness regarding:<ul><li>
The organization's quality, environmental, or health and safety policies;</li><li>
Job Specific procedures, instructions and formats.</li><li>
Relevant quality, environmental, or health and safety objectives;</li><li>
Their contribution to the effectiveness of the management system;</li><li>
Benefits of improved performance;</li><li>
The implications of not conforming to management system requirements</li></ul>
</div><h2 class="jobSectionHeader">
Position location</h2><h3 class="jobSectionHeader">
Country
</h3>
United Arab Emirates<h3 class="jobSectionHeader">
Location
</h3><div>
Dubai
</div><h2 class="jobSectionHeader">
Candidate criteria</h2><h3 class="jobSectionHeader">
Minimum level of education required
</h3>
Bachelor</div>

Admin / Deployment Coordinator

American University in the Emirates

<div>The College Coordinator will support the administrative functions of the college, facilitating communication between faculty, students, and external stakeholders. This role requires a proactive individual who is highly organized, detail-oriented, and bilingual (English/Arabic) to ensure effective engagement with diverse audiences. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s degree in a relevant field from an accredited university</li>
<li>Strong communication skills in both English and Arabic (بإجادة اللغة العربية والإنجليزية).</li>
<li>Experience in academic administration or a similar role is preferred.</li>
<li>Proficient in Microsoft Office Suite and other relevant software.</li>
<li>Excellent organizational skills and attention to detail.</li>
</ul>
 Skills / Training / Knowledge
<ul>
<li>Knowledge of legal education and administrative processes within a college setting.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Job Responsibilities
<ul>
<li>Point of contact in college for faculty, staff and students</li>
<li>Receives incoming visitors and phone calls and responds to requests.</li>
<li>Provide administrative support for the daily business of the college</li>
<li>Explains programs and services, and advises and assists faculty and staff in relation to college policies and procedures.</li>
<li>Prepares correspondence, presentations, reports, agendas, background materials and minutes.</li>
<li>Assist new students for interviews related to admission and registration</li>
<li>Arrange required facilities and support for the indoor and outdoor college activities</li>
<li>Maintains files and manages information of both student and faculty and ensures strict confidentiality of the college records</li>
<li>Handling final grade Handover and incomplete exams</li>
<li>Organizes and schedules meetings and appointments, notifying attendees of location and time.</li>
<li>Attend meetings, distribute agenda prior to the meeting, take effective and accurate minutes of the meeting, and share meeting minutes to all participants</li>
<li>Accountable for the smooth running of the office, with all administrative responsibilities and tasks</li>
<li>To manage the Shared folder and work spaces</li>
<li>Other related responsibilities as per the instructions of the Dean</li>
</ul>
نحن نبحث عن مرشح يتحدث العربية والإنجليزية بطلاقة، لذا يرجى التأكد من تقديم الطلبات باللغة المناسبة.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.
<div>
NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div></div>

College Coordinator - College of Law

Sadaf Premium Design and Contracting LLC

Admin / Office Executive (UAE National Only)DUBAI ,UAESadaf Premium Interior Design &amp; Contracting LLCJob DescriptionSadaf Premium Interior Design &amp; Contracting LLC is hiring a motivated Admin / Office Executive to support daily office and administrative operations. This role is ideal for UAE Nationals, including fresh graduates or early-career candidates, who want real exposure and long-term career growth in a professional organization.If you&rsquo;re organized, communicate well, and can handle responsibility without being babysat &mdash; apply.⸻Key Responsibilities<ul><li>Handle daily administrative and office operations</li><li>Manage emails, phone calls, and office correspondence</li><li>Assist HR and Accounts teams with documentation and records</li><li>Prepare reports, letters, internal memos, and office documents</li><li>Coordinate general office activities and provide operational support</li></ul>⸻Requirements<ul><li>UAE National (mandatory)</li><li>Fresh graduates or early-career candidates are welcome</li><li>Strong communication and basic office skills</li><li>Ability to multitask and handle responsibilities independently</li><li>Basic knowledge of MS Office (Word, Excel, Email)</li></ul>⸻What We Offer<ul><li>Career development and learning opportunities</li><li>Supportive professional work environment</li><li>Long-term growth potential within the company</li></ul>⸻How to ApplyEmail your CV to: hr@sadafpremiuminteriors.comContact: 050 852 9841Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Admin / Office Executive (UAE National Only)

Explore 164+ Administrative coordinator in Dubai this February. Find roles across top companies and apply now to boost your career.