executive assistant

office administrator

office assistant

administrative assistant

admin assistant

administrative coordinator

TASC Outsourcing

<div>
 <ul>
  <li>
   <strong>
    Client Industry &ndash; Front Office &amp; Administrative Coordinator &ndash; Arabic Speakers
   </strong>
  </li>
  <li>
   <strong>
    Job Title &ndash; Pharmaceutical
   </strong>
  </li>
  <li>
   <strong>
    Type - Outsourced
   </strong>
  </li>
  <li>
   <strong>
    Work Location &ndash; Dubai
   </strong>
  </li>
  <li>
   <strong>
    Salary - Upto 8000
   </strong>
  </li>
  <li>
   <strong>
    Mandatory &ndash; 3-4 years of experience in Administrative, or Office Management roles.
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage front desk operations and welcome visitors, clients, and VIP guests.
  </li>
  <li>
   Handle incoming calls, emails, and general inquiries.
  </li>
  <li>
   Coordinate meeting room bookings, appointments, and executive calendars.
  </li>
  <li>
   Support office administration, including supplies management and vendor coordination.
  </li>
  <li>
   Assist with documentation, filing, and record management.
  </li>
  <li>
   Provide general administrative support to HR and management.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Regards
 </p>
 <p>
  TASC Recruitment Team
 </p>
</div>


Front Office & Administrative Coordinator – Arabic Speakers

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Administrative Assistant/Coordinator (UAE National)</b></p><p><b>
Dubai, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Prior experience in administration/coordination</p></li><li><p>
Fresh graduates are also welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p><b>
Only UAE nationals will be considered for this role</b></p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant/Coordinator (UAE National)

Al Tannan

<div></div><div><div>Dubai
</div><div><p><b>Job Description:</b></p>
<p><b>
Job Summary</b></p>
<p>
Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement &amp; Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Prepare and maintain purchase order (PO) lists and track order status</li>
<li>Coordinate daily procurement and operational follow-ups with vendors and internal teams</li>
<li>Document all communications, updates, and changes related to SKUs and orders</li>
<li>Maintain and update vendor records, product categories, and specifications</li>
<li>Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready</li>
<li>Support internal audits by ensuring complete and accessible documentation</li>
<li>Provide general administrative support to ensure efficient workflow and compliance</li>
</ul>
<p><b>Technical Skills Required</b></p>
<ul>
<li>Strong Microsoft Excel skills (data tracking, reports, accuracy checks)</li>
<li>Knowledge of procurement and purchasing processes</li>
<li>Familiarity with electronic and non-electronic appliances</li>
<li>Experience handling procurement documentation and order tracking</li>
</ul>
<p><b>Soft Skills Required</b></p>
<ul>
<li>Strong communication and coordination skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Good organizational and time-management skills</li></ul></div></div><p></p>

Administrative / Purchasing Assistant

Receptionist – Arabic Speakers

City Seasons Towers Hotels

<p><b>Housekeeping and Engineering Coordinator</b></p><p>Provide clerical/secretarial and administrative support for the housekeeping department and Engineering Department including typing, computer input, filing, tracing, answering telephones, printing reports, payroll, maintaining employee files and departmental record logs.</p><p><b>Key Responsibilities</b></p><ul><li>Housekeeping standards are strictly monitored and followed.</li><li>All administrative and operational housekeeping and Engineering tasks are managed efficiently.</li><li>Meet with Housekeeping supervisor/Engineering supervisor to review business status and follow up actions.</li><li>Access all functions of computer system in accordance with departmental specifications.</li><li>Set up work station with necessary supplies, maintain cleanliness throughout shift.</li><li>Legibly complete requisition for additional supplies/materials and submit to manager.</li><li>Maintain updated resource materials on all vendors and information to accommodate guest inquiries.</li><li>Review designated in-house guest list and be familiar with guests&rsquo; names and room locations.</li><li>Print designated reports and distribute accordingly.</li><li>Update room status report in accordance with departmental procedures.</li><li>Contact floor supervisor to resolve floor discrepant rooms.</li><li>Monitor and track status of out of order rooms; update accordingly.</li><li>Document pertinent information in departmental log book.</li><li>Maintain security and accurate record of all guest room keys issued to Housekeeping staff.</li></ul><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p>

Housekeeping Coordinator

Emirates

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an
 <strong>
  Administration Coordinator
 </strong>
 at
 <strong>
  EFTA
 </strong>
 and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 <br/>
 <br/>
 As an
 <strong>
  Administration Coordinator
 </strong>
 at
 <strong>
  EFTA,
 </strong>
 you will plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
 <br/>
 <br/>
 <strong>
  In This Role, You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintains continuity of work operations by documenting and communicating needed actions to management: discovers irregularities and determines continuing needs.
  </li>
  <li>
   Resolves administrative problems by identifying and analysing information to create better solutions.
  </li>
  <li>
   Administers data through relevant systems to ensure that administration processes are followed.
  </li>
  <li>
   Maintain records of staff overtime, in-lieu, sickness, absence, and leave. Update HR systems, i.e. TER, in a timely and accurate manner.
  </li>
  <li>
   Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
  </li>
  <li>
   Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines.
  </li>
  <li>
   Provide consistent and accurate customer service over available communication methods.
  </li>
  <li>
   Coordination of airside pass applications for internal and external stakeholders.
   <br/>
   <br/>
  </li>
 </ul>
 Qualification
 <br/>
 <br/>
 <ul>
  <li>
   12 years schooling or equivalent.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  To be considered for this role, you must meet the below requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years experience in an administration environment, preferably in a similar capacity.
  </li>
  <li>
   Proficient with MS packages.
   <br/>
   <br/>
  </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 <br/>
 <br/>
 Salary &amp; benefits
 <br/>
 <br/>
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 <br/>
 <br/>
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>


Administration Coordinator - Emirates Flight Training Academy (EFTA)

Good Hand Stones and Concrete Flooring LLC

<p><b>Job Summary:</b><br/>We are looking for a highly organized and proactive <b>Admin &amp; Management Coordinator (Female)</b> to join our team in Dubai. The ideal candidate will be responsible for handling administrative operations, coordinating with management, and ensuring smooth day-to-day office functioning. This role requires excellent organizational ability, multitasking skills, and a professional approach to handling internal and external coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative tasks and office operations</li><li>Coordinate with management and different departments for smooth workflow</li><li>Prepare reports, documents, quotations, and official correspondence</li><li>Maintain records, files, and documentation in an organized manner</li><li>Handle calls, emails, and client inquiries professionally</li><li>Assist in scheduling meetings, appointments, and site visits</li><li>Support HR-related tasks such as attendance, leave records, and staff coordination</li><li>Coordinate with suppliers, clients, and team members when required</li><li>Ensure office supplies and requirements are maintained</li><li>Provide administrative support to senior management</li></ul><p><b>Requirements:</b></p><ul><li>Female candidate required.</li><li>Minimum 1&ndash;3 years of experience in admin/coordination role (UAE experience preferred)</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good organizational and multitasking skills</li><li>Ability to work independently and handle responsibilities efficiently</li><li>Professional attitude and presentable personality</li></ul><p><b>Preferred Skills:</b></p><ul><li>Knowledge of basic accounts or documentation handling</li><li>Strong coordination and follow-up skills</li></ul><p><b>Location:</b> Dubai<br/><b>Joining:</b> Immediate preferred</p><p>If you are organized, responsible, and ready to grow with a professional team, we would love to hear from you.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Application Question(s):</p><ul><li>What is your current visa status?</li></ul><p>Experience:</p><ul><li>UAE: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>Hindi/English (Required)</li></ul>

Admin and Management Coordinator(Female)

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