sales coordinator

project coordinator

administrative assistant

hr coordinator

logistics coordinator

administrative coordinator

The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)

<div>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative &amp; Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
  </li>
  <li>
   Coordinate internal communications and support alignment across leadership, working groups, and member companies.
  </li>
  <li>
   Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
  </li>
  <li>
   Prepare reports, summaries, and internal updates to support smooth decision-making.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Events &amp; Meetings Management
  </strong>
 </p>
 <ul>
  <li>
   Support the planning, logistics, and execution of events, workshops, and member engagements.
  </li>
  <li>
   Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
  </li>
  <li>
   Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
  </li>
  <li>
   Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Communications Support
  </strong>
 </p>
 <ul>
  <li>
   Draft and edit official correspondence, meeting minutes, and administrative communications.
  </li>
  <li>
   Support the development of basic content for member updates, presentations, and event-related materials.
  </li>
  <li>
   Ensure clarity, consistency, and accuracy across all outgoing documents.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Communications, or Event Management (or related field).
  </li>
  <li>
   Minimum 2 years of experience in communications, event management, and operational coordination.
  </li>
  <li>
   Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
  </li>
  <li>
   Excellent organizational and multitasking skills with strong attention to detail.
  </li>
  <li>
   Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
  </li>
  <li>
   Strong project management experience with a proactive, solution-oriented mindset.
  </li>
  <li>
   Ability to travel within the GCC region and internationally as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Operations & Administrative Coordinator

The Energy Training Centre

<div>
 <strong>
  PLEASE READ THE JOB DETAILS CAREFULLY
 </strong>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Company:
  </strong>
  The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 </p>
 <p>
  <strong>
   Location:
  </strong>
  On-Site in Dubai, UAE
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Full-Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
  <strong>
   Administrative Training Coordinator
  </strong>
  to join our team and help manage and coordinate training programs remotely across the globe.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an organized and proactive
  <strong>
   Administrative Training Coordinator
  </strong>
  who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
  </li>
  <li>
   Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
  </li>
  <li>
   Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
  </li>
  <li>
   Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
  </li>
  <li>
   Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
  </li>
  <li>
   Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
  </li>
  <li>
   Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
  </li>
  <li>
   Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
  </li>
  <li>
   Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
  </li>
  <li>
   Ability to work independently and manage tasks with minimal supervision.
  </li>
 </ul>
</div>


Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Econstruct

A leading engineering firm in Dubai is seeking a People Coordinator to provide administrative support to HR functions. The role involves managing correspondence, organizing events, coordinating travel, and conducting research. Ideal candidates should have a relevant degree, strong organizational skills, and experience in administrative support. This role requires excellent communication skills and proficiency in Microsoft Office.

People & Admin Coordinator (Events & Travel)

Hire Rightt - Executive Search & HR Advisory

<div>
 <p>
  <strong>
   Offshore Admin Coordinator
  </strong>
 </p>
 <p>
  <strong>
   28/28 Rotation
  </strong>
 </p>
 <p>
  <strong>
   Excellent Salary Offered
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Role:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
 </p>
 <p>
  <br/>
 </p>
 <p>
  2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
 </p>
 <p>
  <br/>
 </p>
 <p>
  4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
 </p>
 <p>
  reports.
 </p>
 <p>
  <br/>
 </p>
 <p>
  5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  6. Attend to all telephone calls and direct calls to respective persons.
 </p>
 <p>
  <br/>
 </p>
 <p>
  7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Minimum of 5 Years experience in administration in a remote or offshore environment
  </li>
  <li>
   School Leaving/diploma or Degree preferred.
  </li>
 </ul>
 <p>
 </p>
</div>


Offshore Admin Coordinator

UBL CSP

<p>Job Summary</p><p>We are seeking a highly organized and proactive Office Coordinator to ensure the smooth and efficient day-to-day operations of our office. The ideal candidate will handle administrative tasks, coordinate office activities, and provide support to various departments to maintain a productive and professional work environment.</p><p>Key Responsibilities</p><p>Oversee daily office operations to ensure a well-organized, efficient, and professional environment.</p><p>Manage front-desk activities, including greeting visitors, answering phone calls, and handling correspondence.</p><p>Maintain and order office supplies and equipment, ensuring proper inventory levels.</p><p>Coordinate meeting schedules, appointments, and travel arrangements for management and staff.</p><p>Assist in the preparation of reports, presentations, and other documentation as required.</p><p>Support the HR and accounting teams with administrative tasks such as employee records, expense reports, and document filing.</p><p>Manage office maintenance, liaising with vendors, service providers, and building management.</p><p>Ensure compliance with company policies and maintain confidentiality of sensitive information.</p><p>Organize company events, meetings, and team-building activities.</p><p>Perform other related administrative duties as assigned.</p><p>Job Type: Full-time</p><p>Job Types: Full-time, Permanent</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Female Coordinator

Bizmen Business Center

<p>Job Title: Admin &amp; HR Coordinator (Female)</p><p>Company: Logistics &amp; Shipping Company</p><p>Industry: Logistics &amp; Shipping</p><p>Location: Dubai, UAE</p><p>Job Type: Full-Time</p><p>⸻</p><p>Job Description</p><p>Bizmen Group has expanded into Logistics &amp; Shipping</p><p>As part of our expansion, Bizmen Group is seeking a professional, well-organized Female Admin &amp; HR Coordinator to join our logistics division in Dubai. The ideal candidate must have strong to excellent English writing and speaking skills, as the role involves daily professional communication with management, staff, and external parties.</p><p>⸻</p><p>Key Responsibilities</p><ul><li>Manage daily administrative and office operations</li><li>Coordinate HR activities such as attendance, leave, and employee records</li><li>Support staff onboarding and documentation</li><li>Coordinate with internal departments and management</li><li>Maintain organized files, reports, and records</li><li>Handle professional communication via email and phone</li></ul><p>⸻</p><p>Requirements</p><ul><li>Female candidate only</li><li>Previous experience in Admin / HR role (UAE experience preferred)</li><li>Knowledge of UAE HR and labor procedures</li><li>Strong to excellent English writing and speaking skills are strictly required</li><li>Proficient in MS Office</li><li>Well-organized, responsible, and able to multitask</li></ul><p>Salary</p><p>AED 2,500 &ndash; 4,000 per month</p><p>Please send your CV to:</p><p>hr@blxshipping.com</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p>

Admin & HR Coordinator (Female)

TÜV SÜD

<p></p><div><div><div><div><div><div>Branch Admin Coordinator - Dubai
</div></div></div></div><div><div><div><div><p>T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.<br>
</p><p></p><p>Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
</p></div></div></div></div><div><div><div><div><div><b>Your Task:<br>
</b></div><div></div><ul><li>Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
</li><li>Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
</li><li>Manage office supplies and ensure stock availability.
</li><li>Oversee utilities and services, including telecoms, internet, and other office-related facilities.
</li><li>Manage annual maintenance contractsfor firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
</li><li>Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
</li><li>Support People team for employee engagement activities, including service awards and events.
</li><li>Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
</li><li>Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
</li><li>Provide support for logistics, including coordination of shipments, vendor management, and documentation.
</li><li>Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
</li><li>Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
</li>Address day-to-day employee inquiries and ensure their needs are met within company guidelines.<br>
<li>
</li></ul><p></p><p><b>Your Qualifications and Skills
</b></p><ul><li>Any bachelor&rsquo;s degree
</li><li>Minimum 2-3 years of experience in Branch administration or similar role.
</li><li>Proficiency in MS Office Suite (Excel, Word, PowerPoint).
</li><li>Experience in coordinating with multiple stakeholders and managing operations.
</li><li>Excellent customer service, problem solving and critical thinking skills
</li><li>Strong organizational and multitasking abilities.
</li><li>Proficiency in managing administrative tasks and vendor coordination.
</li><li>Excellent communication and interpersonal skills.
</li>Ability to adapt and respond effectively in a dynamic business environment.<br>
<li>
</li></ul><p></p><p><b>What We Offer
</b></p><ul><li>Competitive compensation package.
</li><li>Paid vacation and leave benefits.
</li>A safe and inclusive workplace that values teamwork, innovation, and professional excellence.<br>
<li>
</li></ul><p></p><p><b>Additional Information
</b></p><p>Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
</p></div></div></div></div><div><div><div><div><p>We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
</p></div></div></div></div><div><div><div><div>Work Area: Others
</div></div></div></div><div><div><div><div>Country/Region: United Arab Emirates
</div></div></div></div><div><div><div><div>Job Location: Dubai
</div></div></div></div><div><div><div><div>Working Model: Onsite
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD ME Abu Dhabi
</div></div></div></div><div><div><div><div>Org Unit Code: BM
</div></div></div></div><div><div><div><div>Requisition ID: 3166
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

Branch Admin Coordinator - Dubai

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