executive assistant

sales coordinator

administrative assistant

office manager

admin assistant

administrative coordinator

BSI Lifestyle

Join the Luxury Travel &amp; Lifestyle Industry with BSI LifestyleLocation: DubaiSchedule: Monday &ndash; Friday, standard office hours.Compensation: Competitive salary, discussed during interview.About BSI LifestyleBSI Lifestyle is an international luxury travel and concierge company headquartered in London. As proud members of Virtuoso, we create tailor-made travel experiences and provide personalized lifestyle management for elite clients worldwide. Our Dubai office plays a key role in ensuring flawless execution of our clients&rsquo; everyday needs.Role OverviewWe are seeking a Lifestyle Administrative Coordinator to join our Dubai office. In this role, you will support the front and back-office teams by executing client lifestyle requests within the UAE. You will be responsible for ensuring clients&rsquo; requests are carried out quickly, accurately, and with the highest level of discretion.Key Responsibilities<ul><li>Coordinate and arrange day-to-day client lifestyle tasks (e.g., booking doctors, handymen, dry-cleaning, restaurants, house services, etc.).</li><li>Build and maintain a &ldquo;little black book&rdquo; of trusted local suppliers, service providers, and contractors, ensuring competitive rates and reliable service.</li><li>Act as the main point of contact with these suppliers, developing strong professional relationships to ensure priority service and smooth coordination.</li><li>Ensure that requests are handled within set deadlines and update internal systems.</li><li>Monitor quality of services delivered and report back to the front office team.</li><li>Maintain accurate records of all completed requests and associated costs.</li><li>Support the back-office team with additional administrative or coordination tasks when required.</li></ul>What We&rsquo;re Looking For<ul><li>Fluency in Russian (spoken and written) and Upper-Intermediate English or higher.</li><li>Experience in Dubai: Long-term resident, familiar with local services, suppliers, and everyday administrative functions.</li><li>Strong coordination and problem-solving skills &mdash; resourceful and quick-thinking.</li><li>Clear and professional communication (verbal and written).</li><li>Prior experience in concierge, lifestyle management, hospitality, or admin roles is a strong plus.</li><li>Mature, reliable, and discreet, with the ability to handle sensitive matters responsibly.</li><li>Comfortable managing multiple tasks at once and working independently.</li></ul>What We Offer:<ul><li>Visa &amp; Insurance coverage</li><li>Paid vacation and sick leave.</li><li>Dedicated onboarding mentor during the trial period.</li><li>Access to global luxury travel networks and supplier insights.</li><li>Performance-based incentives and a passionate, collaborative team culture.</li><li>Opportunity to work in a prestigious international company with exposure to luxury lifestyle management.</li></ul>Job Types: Full-time, Permanent

Lifestyle Administrative Coordinator

R One Performance Auto Repairing

1. Administrative Management: <ul> <li>Serve as the first point of contact for the office, managing correspondence, phone calls, and emails.</li> <li>Schedule and coordinate meetings, appointments, and travel arrangements for team members.</li> <li>Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt.</li> <li>Ensure the office environment is tidy, functional, and professionally maintained.</li> <li>Prepare and modify documents including correspondence, reports, drafts, memos, and emails.</li> </ul> 2. Supplier &amp; Procurement Coordination: <ul> <li>Proactively contact suppliers to request current pricing, catalogs, and product information.</li> <li>Collect, organize, and maintain a database of supplier quotes, lead times, and terms &amp; conditions.</li> <li>Assist in the initial stages of the procurement process by gathering and comparing supplier data.</li> <li>Build and maintain positive relationships with vendor contacts.</li> <li>Track and update price changes and communicate them to the relevant internal teams.</li> </ul> 3. Data Organization &amp; Management: <ul> <li>Develop and maintain a systematic filing system for both digital and physical records.</li> <li>Organize internal data (e.g., sales reports, inventory lists, customer information) into accessible and logical formats.</li> <li>Input and update data into company databases and CRM/ERP systems with a high degree of accuracy.</li> <li>Generate basic reports and summaries from collected data as requested by management.</li> <li>Ensure data integrity and confidentiality is upheld at all times.</li> </ul> 4. General Support: <ul> <li>Provide administrative support to other departments as needed.</li> <li>Assist with the onboarding process for new employees (setting up desks, supplies, etc.).</li> <li>Help in the planning and execution of company events or meetings.</li> </ul>

Administrative & Procurement Coordinator

Accor Group

Job Title Housekeeping Coordinator Hotel Operations and Guest Services Dubai, UAE Job Description Housekeeping Coordinator Hotel Operations and Guest Services Dubai, UAE Position Overview Accor is looking for an organized and guest-focused Housekeeping Coordinator to support daily operations at one of its premium hotels in Dubai. This administrative and service-oriented role is perfect for candidates with prior hotel experience, especially in housekeeping, front office, or service coordination. Join a global leader in hospitality and help ensure a seamless, clean, and personalized stay for every guest. Job Details Job Location: Dubai, United Arab Emirates Industry: Hospitality Function: Housekeeping / Janitorial Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Job Overview Housekeeping Administration and Guest Request Coordination As a Housekeeping Coordinator, you will be responsible for managing internal communication, updating room status information, responding to guest requests, and ensuring efficient coordination within the housekeeping team. You will serve as the communication link between Housekeeping and other hotel departments while maintaining administrative records and inventory data in the PMS system. What You ll Do * Respond to and track all guest requests related to housekeeping or internal services * Use hotel property management systems (PMS) to monitor room status and log updates * Maintain accurate records of supplies, amenities, and guest request items * Follow call-handling and telephone etiquette standards while managing internal communication * Coordinate with various departments (Engineering, Front Office, Laundry) as needed for timely service delivery * Update guest history, preferences, and comments into the system for future reference * Support the Assistant Housekeeping Manager in scheduling, task delegation, and communication * Perform administrative duties including report filing, logbook entries, and supply ordering * Participate in team briefings and help drive efficiency and positive morale across housekeeping teams * Ensure all safety, hygiene, and FLHSS (Fire, Life, Health, Safety &amp; Security) standards are maintained * Maintain a clean and organized housekeeping office environment * Help manage lost and found processes in coordination with relevant departments * Escalate guest concerns promptly and ensure appropriate follow-up Ideal Profile Detail-Oriented and Operationally Efficient * Minimum 2 years of experience in a housekeeping or administrative coordinator role in a hotel * Strong proficiency in Microsoft Office (Excel, Word) * Experience with hotel PMS and dispatch systems (Opera preferred) * Strong organizational skills and attention to detail * Fluent spoken and written English; additional languages are a plus * Excellent communication, interpersonal, and multitasking abilities * Proactive, service-minded, and calm under pressure * Professional personal presentation and understanding of hotel standards * Ability to work independently while managing team support functions * Committed to data accuracy, time management, and guest confidentiality

Housekeeping Coordinator

Zapegg Tax Consultant

<div>At Zapegg Tax Consultant, we are committed to providing top-notch tax and financial consultancy services to our clients. To support our growing operations, we are looking for a reliable and organized Admin Assistant to join our team in Dubai. The ideal candidate will assist in daily office operations, ensuring smooth coordination and efficient administrative support across departments.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative tasks, including filing, documentation, and correspondence.</li>
<li>Handle incoming calls, emails, and inquiries professionally.</li>
<li>Maintain office supplies inventory and ensure timely procurement.</li>
<li>Schedule and coordinate meetings, appointments, and travel arrangements.</li>
<li>Support HR and finance teams with basic clerical duties when needed.</li>
<li>Assist in preparing reports, letters, and presentations.</li>
<li>Organize and maintain digital and physical records with confidentiality.</li>
<li>Provide general support to visitors and employees, ensuring a well-organized office environment.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or Office Coordinator.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li>
<li>Ability to handle sensitive information with discretion and professionalism.</li>
</ul>
Joining Zapegg Tax Consultant in Dubai means becoming part of a professional and supportive team that values efficiency, accuracy, and teamwork. If you are a proactive individual with a passion for organization and attention to detail, we invite you to grow your career with us.</div>

Admin Assistant

K4 Technical Services

Job Description:We are seeking a highly organized and customer-focused Maintenance Admin/Coordinator with a minimum of 2 years of UAE experience in a maintenance company. The ideal candidate should possess excellent customer service skills and a basic understanding of technical operations. This role ensures smooth administrative processes, timely coordination of maintenance activities, and an outstanding customer experience.Key Responsibilities:<ul><li>Customer Service:</li><li>Handle customer inquiries, complaints, and requests promptly and professionally.</li><li>Provide clear and concise updates on work progress to clients.</li><li>Coordination &amp; Scheduling:</li><li>Schedule and assign maintenance tasks to technicians based on priorities and availability.</li><li>Coordinate with clients and team members to ensure smooth execution of maintenance jobs.</li><li>Administrative Duties:</li><li>Maintain accurate records of maintenance requests, reports, and invoices.</li><li>Prepare and update daily, weekly, and monthly activity logs.</li><li>Technical Support:</li><li>Collaborate with technical teams to understand project requirements and provide administrative assistance.</li><li>Support procurement by sourcing materials and maintaining inventory records, if required.</li><li>Compliance &amp; Documentation:</li><li>Ensure all activities adhere to company policies and regulatory standards.</li><li>Prepare and submit necessary reports to management.</li></ul>Qualifications:<ul><li>Minimum of 2 years of UAE experience in a maintenance company.</li><li>Strong customer service skills with a proven track record of client satisfaction.</li><li>Basic technical knowledge of maintenance operations, tools, and systems is preferred.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook).</li><li>Fluency in English is mandatory; additional languages are a plus.</li></ul>Key Competencies:<ul><li>Problem-solving and decision-making skills.</li><li>Ability to work effectively under pressure.</li><li>Strong communication and interpersonal skills.</li></ul>Preferred:<ul><li>Experience in handling residential or commercial maintenance projects.</li><li>Knowledge of UAE maintenance regulations and standards.</li></ul>Salary: Competitive, based on experience.How to Apply: Please send your updated CV to [hiring@k4.ae] with the subject line &ldquo;Application for Maintenance Admin/Coordinator.&rdquo;Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working in a maintenance company in the UAE?</li><li>Do you have any experience or basic knowledge of technical systems, tools, or operations in a maintenance setting?</li></ul>

Maintenance Admin/Coordinator

Dolphin business center

Job Title: Admin / Coordinator &ndash; Dental LaboratoryEmployment Type: Full-timeAbout Us: Our Dental Lab is a leading dental laboratory in the UAE, dedicated to providing high-quality dental restorations and exceptional client service. We are currently looking for a detail-oriented and proactive Admin/Coordinator to join our growing team.Responsibilities:<ul><li>Handle administrative and coordination tasks within the dental lab</li><li>Communicate with doctors, clinics, and suppliers regarding case updates and deliveries</li><li>Manage documentation, invoices, and daily records</li><li>Coordinate with CAD/CAM, technical, and logistics teams to ensure smooth operations</li><li>Prepare reports and assist management in daily office functions</li><li>Handle phone calls, emails, and client inquiries professionally</li></ul>Qualifications:<ul><li>Minimum 1 year of experience in administration or coordination (dental or medical field preferred)</li><li>Strong communication and organizational skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Can work under pressure and meet deadlines</li><li>Knowledge of dental lab processes is an advantage</li></ul>Job Type: Full-time

Admin / Coordinator – Dental Laboratory

DEC Dynamic Design Studio

Job Title: Administrator &amp; Proposal CoordinatorRole Summary: The Administrator &amp; Proposal Coordinator will be responsible for overseeing daily administrative functions, supporting executive leadership, and leading the preparation and submission of project proposals. The role requires a well-organized, proactive individual with strong communication and multitasking skills, preferably with experience in the architectural, engineering, or construction (AEC) industry.Key Responsibilities:<ul><li>Coordinate and compile proposals, EOIs, RFQs, and pre-qualification submissions, ensuring accuracy, quality, and timely delivery.</li><li>Collaborate with technical teams and subconsultants to gather necessary information and documentation for proposals.</li><li>Draft, edit, and format reports, presentations, letters, and internal communications.</li><li>Maintain and organize key operational and project-related documentation, databases, and trackers.</li><li>Monitor upcoming submission deadlines and ensure all internal and external stakeholders are aligned.</li><li>Support firm-wide operational activities, including office coordination, documentation workflows, and process improvements.</li><li>Assist in preparing client-facing materials and ensure consistency with branding and quality standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Qualifications:<ul><li>Minimum 4&ndash;5 years of experience in a similar role, ideally within the architecture, engineering, or design industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign is essential.</li><li>Strong organizational skills and attention to detail with the ability to prioritize and manage multiple deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.</li><li>Experience supporting senior executives and coordinating complex proposals is highly preferred</li></ul>Job Type: Full-time

Administrator & Proposal Coordinator

Explore 977+ Administrative coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.