executive assistant

hr assistant

administrative assistant

office administrator

admin assistant

administrative coordinator

TK Elevator

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 We are seeking a highly organized and proactive NI Admin Coordinator to join our team at TK Elevator UAE L.L.C, based in Dubai, within the DXB Instal department. This role is essential in ensuring the smooth administrative operations supporting our installation projects and operational teams.
 
 
 
 Key Responsibilities:
 
 
 
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 Provide comprehensive administrative support to the DXB Instal department, including managing correspondence, scheduling meetings, and coordinating communications among teams.
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 Maintain accurate and up-to-date project documentation and records, ensuring compliance with company policies and legal requirements.
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 Coordinate logistics and resource planning to support installation projects, working closely with technical teams and external vendors.
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 Assist in the preparation and processing of procurement and invoicing documents, collaborating with finance and supply chain departments.
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 Monitor project timelines and deliverables, proactively identifying and addressing potential administrative bottlenecks.
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 Organize and maintain electronic and physical filing systems for project and departmental information.
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 Support the onboarding and training processes for new team members within the department.
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 Contribute to continuous improvement initiatives by suggesting administrative process enhancements that increase efficiency and effectiveness.
 
 
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 Qualifications and Skills:
 
 
 
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 A minimum of a high school diploma, with preference given to candidates holding additional qualifications or relevant certifications in administration, project coordination, or related fields.
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 Proven experience in an administrative or coordination role, ideally within construction, installation, or engineering environments.
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 Strong organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously under tight deadlines.
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 Excellent communication abilities, both written and verbal, to facilitate clear interaction with internal teams and external partners.
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 Proficiency in standard office software applications, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
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 Familiarity with project management tools and systems is an advantage.
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 Demonstrated ability to work collaboratively in a diverse team setting, embracing a culture of inclusion and mutual respect.
 
 
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 About TK Elevator UAE L.L.C:
 
 
 
 TK Elevator UAE L.L.C is a global leader in elevator and escalator solutions, committed to enhancing urban mobility through innovative technologies and exceptional service. Our team in Dubai is dedicated to delivering superior installation and maintenance services, fostering a positive work environment where every team member can grow and succeed.
 
 
 Joining our DXB Instal department as an NI Admin Coordinator offers the opportunity to contribute to exciting projects in a dynamic industry. We value professionalism, integrity, and a commitment to operational excellence, and we welcome individuals who share our passion for making a difference.
 
 
 If you are a motivated professional ready to play an integral role in supporting our installation operations while developing your administrative career, we encourage you to apply and be part of our forward-thinking team.
</div>

NI Admin Coordinator

Thomsun Industries

The Receptionist cum Coordinator is responsible for managing front desk operations while providing comprehensive administrative support. This role involves handling documentation, coordinating office processes, maintaining records, and ensuring smooth day-to-day administrative functions. The position requires strong communication skills, attention to detail, and the ability to multitask efficiently.Key ResponsibilitiesFront Desk &amp; Reception DutiesGreet and welcome visitors in a professional and courteous manner.Manage incoming calls, emails, and inquiries; direct them to the appropriate departments.Maintain the reception area, ensuring it is clean, organized, and presentable.Handle courier services, incoming/outgoing mail, and deliveries.Project Coordination &amp; Support ResponsibilitiesCoordinate with the Projects, Sales, and Technical teams for day-to-day project-related administrative support.Assist in the preparation, tracking, and submission of project submittals, documents, and correspondence as per project requirements.Maintain and update project files, trackers, and records, ensuring all documents are properly filed and easily retrievable.Follow up with internal departments and external parties (clients, consultants, vendors) on submittals, approvals, and documentation status.Support project teams by coordinating meetings, site visit schedules, and documentation deadlines.Ensure timely circulation of project-related documents and maintain version control.Assist in preparing project reports, status updates, and basic documentation as required by management.Maintain confidentiality and accuracy of all project-related information.Skills &amp; CompetenciesStrong verbal and written communication skills.Excellent organizational and time-management abilities.Attention to detail and accuracy in documentation.Ability to multitask and prioritize workload.Professional appearance and customer-focused attitude.Qualifications &amp; ExperienceBachelor&rsquo;s degree or diploma in Administration, Business, or a related field preferred.0&ndash;3 years of experience in a receptionist or administrative role.Proficiency in MS Office (Word, Excel, Outlook).Experience handling documentation and office processes is mandatory.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Receptionist cum coordinator

DESIGNSMITH INTERIORS LLC

Job PurposeTo support the sales and business development team by coordinating bid and proposal activities, managing administrative tasks, maintaining documentation, and assisting in responding to client enquiries. The Bid Coordinator ensures smooth communication between clients and internal departments while maintaining accurate records and supporting the preparation and submission of proposals.Key Responsibilities1. Bid &amp; Proposal Coordination<ul><li>Assist the sales and business development teams in preparing and submitting bid and proposal documents.</li><li>Coordinate the collection of required information from internal departments for tender submissions.</li><li>Ensure bid documents are properly formatted, organized, and submitted within deadlines.</li><li>Maintain records of submitted bids, proposals, and supporting documents.</li></ul>2. Administrative &amp; Sales Support<ul><li>Provide administrative support to the sales and business development teams.</li><li>Process paperwork related to proposals, client communications, and internal approvals.</li><li>Assist in preparing presentations, reports, and proposal documentation.</li></ul>3. Client Communication &amp; Enquiry Handling<ul><li>Assist in responding to client queries and enquiries regarding company services or proposals.</li><li>Act as a liaison between clients and internal departments to ensure timely responses.</li><li>Support the sales team in maintaining professional communication with clients.</li></ul>4. CRM &amp; Database Management<ul><li>Maintain and update CRM databases with client information, project leads, and proposal records.</li><li>Track sales activities, enquiries, and proposal submissions in the system.</li><li>Ensure client data and records are accurate and up to date.</li></ul>5. Internal Coordination<ul><li>Coordinate with departments such as design, estimation, procurement, and operations to gather information for bids.</li><li>Ensure internal teams are aware of proposal deadlines and requirements.</li><li>Follow up on pending information required for tender submissions.</li></ul>6. Documentation &amp; Record Management<ul><li>Maintain organized filing of bid documents, client communications, and proposal records.</li><li>Ensure proper documentation control for proposals and tender submissions.</li><li>Assist in maintaining templates and standard documents for proposals.</li></ul>Required QualificationsEducation<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Marketing, or related field preferred.</li></ul>Experience<ul><li>1&ndash;2 years of experience in an administrative, sales support, or coordination role.</li></ul>Technical Skills<ul><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Experience using CRM systems or databases.</li><li>Strong documentation and administrative skills.</li><li>Good written and verbal communication skills in English.</li></ul>Core Competencies<ul><li>Administrative Coordination</li><li>Proposal &amp; Documentation Management</li><li>Client Communication</li><li>CRM Data Management</li><li>Attention to Detail</li><li>Time Management &amp; Organization</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li></ul>Work Location: In person

Bid Coordinator

DKV International Real Estate LLC

Role OverviewWe are seeking a versatile and highly organized Real Estate Operations Coordinator to join our dynamic team in Dubai. This hybrid role combines administrative excellence, HR support, and proactive telesales. The ideal candidate will be the &quot;engine&quot; of our office, ensuring seamless property listings, legal compliance, and lead management.Key Responsibilities1. Administrative &amp; Office Management<ul><li>Front-of-House: Act as the first point of contact, greeting clients and managing the reception area.</li><li>Office Logistics: Oversee day-to-day office needs, including petty cash, inventory, and supply procurement.</li><li>Document Control: Maintain meticulous digital and physical filing systems for all company records.</li></ul>2. Listing &amp; Transaction Support<ul><li>Portal Management: Create and verify property listings on Property Finder, Bayut, and Dubizzle, ensuring high-quality scores.</li><li>Contract Administration: Prepare and process RERA-standard documents, including Forms A, B, I, &amp; U, MOUs, and Tenancy Contracts.</li><li>Developer Relations: Manage developer registrations/renewals and coordinate with landlords regarding property availability.</li></ul>3. Lead Management &amp; Sales Support<ul><li>Telesales: Proactively follow up on leads, qualify prospects, and manage the sales pipeline within the CRM.</li><li>Deal Execution: Support the accounts department in closing transactions and ensuring all documentation is compliant for deal execution.</li></ul>4. HR &amp; Recruitment Support<ul><li>Assist in the hiring process, from screening CVs to onboarding new agents.</li></ul>Candidate Requirements<ul><li>Experience: Minimum 2 years of proven administrative experience specifically within the Dubai Real Estate industry.</li><li>Technical Skills: High proficiency in CRM systems and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Regulatory Knowledge: Solid understanding of Dubai Land Department (DLD) and RERA procedures.</li><li>Communication: Exceptional command of English (written and verbal).</li><li>Attributes: A &quot;can-do&quot; attitude with the ability to multitask in a high-pressure, fast-paced environment.</li></ul>What We Offer<ul><li>Competitive Salary: Commensurate with experience and a comprehensive benefits package.</li><li>Growth: A high-exposure role with the chance to contribute to a thriving real estate firm.</li><li>Culture: A fast-paced, professional, and supportive work environment.</li></ul>How to ApplyIf you are a motivated professional ready to take the next step in your real estate career, please submit your Resume and Cover Letter to: hr@dkvrealestate.comJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>UAE Real Estate as Admin: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Administrator (Dubai Real Estate Experienced)

Maison Alaïa

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 The Emirati National Boutique Admin Coordinator supports the efficient and elegant daily operations of the Ala&iuml;a boutique. This ensures administrative, operational, and back-office procedures are executed to the highest standard, in line with Maison values. KEY REPONSIBILITIES: 1. Boutique Operations Support:
 
 
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 Oversee boutique documentation, reporting, and filing systems (sales reports, attendance records, compliance documents, etc.).
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 Handle boutique supply orders, vendors management, invoices, and inventory of packaging, stationery, and other essentials
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 Coordinate &amp; report maintenance requests and ensure boutique readiness and upkeep
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 Support during cycle counts, inventories activities, receiving shipments from forwarders etc.
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 Ensure all boutique licenses &amp; documents are up to date and manage mall &amp; over nights permits 2. Client &amp; Commercial Support:
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 Help with preparation for events or special appointments (materials, catering orders, etc.)
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 Support the sales team during busy periods to ensure clients&rsquo; experience expectations are met, this includes help in locating stock, packing items, and fitting room readiness to welcome clients etc.
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 Help during VM set up activities &amp; changes, help the team to ensure the display is maintained and floor is in the best condition to welcome clients KEY SKILLS AND COMPETENCIES:
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 Strong organizational and multitasking skills
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 Attention to detail and a high sense of discretion
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 Ability to use MS Office including Excel and Outlook
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 Clear communication and teamwork abilities
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 Client-centric mindset and service attitude
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 UAE National with Family Book
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 Fluent in English &amp; Arabic We make hearts beat. &ldquo;We wish to create a welcoming home and bespoke moments to reveal and empower feminity, and nurture a multicultural community of clients, lasting through generations&rdquo; Pieter Mulier Since 1964, Ala&iuml;a is a Parisian Fashion Maison, with a Couture soul and a timeless sense of beauty. Azzedine Ala&iuml;a, a legendary master of cut, changed the look of fashion in the 80&rsquo;s with his sculptural silhouettes. Today, the Belgian Creative Director Pieter Mulier, perpetuates his quest of perfection and modernity, sharing the same technical skills and passion for arts. Shape driven creations and iconic knits are sculpted on the body, crafting unique interpretations of the free beauty of women.
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Boutique Admin Coordinator - Emirati National

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Charismatic Dental Laboratory

<div>
 
 
 Company Description
 
 
 
 Charismatic Dental Laboratory is a globally recognized leader in merging advanced dental technology with artistic craftsmanship. Based on innovative techniques, we deliver cutting-edge solutions in dentistry. With a relentless commitment to quality and precision, we pride ourselves on redefining dental excellence and enhancing the work of dentists worldwide
 
 
 
 
 
 
 Role Description:
 
 
 
 This role provides comprehensive administrative support to the top management team, ensuring the smooth day-to-day coordination of executive activities. The Administrative Assistant acts as a key point of organization and communication, managing schedules, handling correspondence, and supporting internal processes. The role contributes to efficiency by organizing information, prioritizing tasks, and assisting leadership in maintaining focus on key business priorities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
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 Information Coordination and Reporting:
 
 Review reports, internal updates, and communications to prepare clear summaries for the management team. Highlight important updates, deadlines, and required actions to support informed decision-making.
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 Stakeholder Support and Communication:
 
 Act as a point of contact for external partners, clients, and government entities. Handle routine inquiries and correspondence, escalating more complex matters to management when necessary.
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 Cross-Department Coordination:
 
 Assist in tracking the progress of tasks and initiatives across departments. Follow up on pending items, help identify delays, and support the arrangement of meetings to ensure smooth collaboration.
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 Document Review and Formatting:
 
 Support the preparation and review of reports, presentations, and official documents to ensure accuracy, consistency, and professional presentation.
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 Calendar and Schedule Management:
 
 Maintain and organize management calendars, schedule meetings, and ensure efficient time management by prioritizing appointments and minimizing conflicts.
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 Event and Training Support:
 
 Assist in organizing company events, meetings, and training sessions by coordinating logistics, preparing materials, and liaising with vendors and participants.
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 Confidential Administrative Support:
 
 Handle sensitive information with discretion and assist with administrative tasks related to internal projects, reports, and documentation.
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 Qualifications
 
 
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 Arabic Speaker.
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 Proven experience as a Administration Assistant (healthcare or dental industry is a plus).
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 Excellent organizational and time-management skills.
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 Strong written and verbal communication skills.
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 High level of professionalism and confidentiality.
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 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
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 Ability to multitask and work under pressure.
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 Strong attention to detail and problem-solving skills.
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</div>

Administration Assistant (Arabic Speaker)

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