administrative assistant

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administrative coordinator

Elite Overseas Building Contracting

Hostess &amp; CoordinatorAdministration / Front Office / Client RelationsReporting to : Operations Manager / Administration Manager / Project ManagerJob PurposeThe Hostess &amp; Coordinator is responsible for professionally welcoming visitors, clients, and guests while coordinating administrative and operational support activities within the organization. The role ensures smooth front office operations, maintains positive customer relations, and supports internal coordination between departments, clients, suppliers, and site teams.Key ResponsibilitiesFront Office &amp; Reception Duties<ul><li>Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Maintain reception and waiting areas in a clean, organized, and presentable condition.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently.</li><li>Make and carry hot/cold beverages as per the client request.</li><li>Manage visitor registration and maintain visitor logs as per company procedures.</li><li>Coordinate meeting room bookings and arrange refreshments when required.</li></ul>Coordination &amp; Administrative Support<ul><li>Coordinate between departments, project teams, suppliers, and clients for daily operational requirements.</li><li>Assist management in scheduling meetings, appointments, and site visits.</li><li>Prepare and maintain records, reports, correspondence, and filing systems.</li><li>Support HR and administration activities including onboarding coordination, document collection, and employee communication.</li><li>Follow up on pending tasks, approvals, and operational requirements.</li><li>Maintain office supplies inventory and coordinate procurement requests.</li></ul>Customer Service &amp; Communication<ul><li>Handle client and customer inquiries professionally and maintain positive relationships.</li><li>Ensure timely communication and coordination with internal and external stakeholders.</li><li>Assist in organizing company events, meetings, staff gatherings, and client visits.</li><li>Support management with hospitality arrangements for VIP guests and visitors.</li></ul>Operational Support<ul><li>Coordinate transportation, accommodation, or logistics arrangements when required.</li><li>Assist project/site teams with administrative coordination and documentation.</li><li>Ensure confidentiality of company information and records.</li><li>Support implementation of company policies, procedures, and office standards.</li></ul>Accountability<ul><li>Professional handling of visitors, clients, and guests.</li><li>Accuracy and timely completion of coordination and administrative tasks.</li><li>Proper maintenance of records, schedules, and communication.</li><li>Maintaining professional appearance and behavior at all times.</li><li>Ensuring smooth front office and coordination operations.</li><li>Compliance with company policies, UAE labor laws, and health &amp; safety requirements.</li></ul>Role RequirementsEducational Qualification<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Hospitality, Business Management, or related field.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in front office, customer service, hospitality, or coordination roles.</li><li>UAE/GCC experience preferred.</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthLanguage:<ul><li>Italian (Required)</li><li>French (Required)</li><li>German (Required)</li><li>Spanish (Preferred)</li><li>Ukrainian (Preferred)</li><li>Portuguese (Preferred)</li><li>Romanian (Preferred)</li><li>Greek (Preferred)</li></ul>Work Location: In person

Hostess / Administrator

Atlas scarf fashion

ACCOUNTANT / ADMIN COORDINATORLocation: Dubai &amp; SharjahCompany: Atlas Scarf FashionWe are looking for a reliable and detail-oriented Accountant / Admin Coordinator to join our team.Key Responsibilities:<ul><li>Manage daily accounting entries and bookkeeping</li><li>Handle Tally accounting software</li><li>Record sales, purchases, expenses, and supplier transactions</li><li>Assist with VAT-related documentation and reports</li><li>Perform bank reconciliations and account checks</li><li>Monitor inventory records and stock movements</li><li>Prepare basic financial and sales reports</li><li>Maintain organized records and documentation</li><li>Coordinate with store staff regarding stock, invoices, and operational matters</li><li>Provide administrative support to management when required</li><li>Assist customers and support retail operations when necessary</li></ul>Requirements:<ul><li>Experience using Tally is preferred</li><li>Good knowledge of accounting principles</li><li>Strong attention to detail and accuracy</li><li>Good communication skills in English</li><li>Proficiency in Microsoft Excel</li><li>Organized, responsible, and trustworthy</li><li>Ability to work independently and manage multiple tasks</li><li>Previous retail or fashion industry experience is an advantage</li></ul>Preferred:<ul><li>Experience with inventory management</li><li>Experience in UAE retail operations</li></ul>We are looking for someone who is not only strong in accounting but is also willing to support store operations and work closely with the sales team when needePay: AED3,000.00 - AED5,000.00 per dayWork Location: In person

Accountant / admin coordinator

Matchworkers International

<div>
 
 
 Personal Assistant to CEO (Recruitment Agency)
 
 
 
 
 Location:
 
 Dubai full time
 
 
 
 Salary:
 
 to be discussed
 
 
 
 Gender:
 
 Female
 
 
 
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic and highly organized European Personal Assistant to support the CEO of a fast-paced recruitment agency. The ideal candidate will be proactive, resourceful, and comfortable working in a high-pressure, target-driven environment, managing both business and administrative priorities efficiently.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full administrative and executive support to the CEO
 </li>
 <li>
 Manage calendar, meetings, and travel arrangements efficiently
 </li>
 <li>
 Prepare reports, presentations, and recruitment performance summaries
 </li>
 <li>
 Handle confidential business information with professionalism and discretion
 </li>
 <li>
 Screen calls, emails, and correspondence on behalf of the CEO
 </li>
 <li>
 Track tasks, deadlines, and ensure timely execution of CEO directives
 </li>
 <li>
 Support in business development coordination and meeting preparations
 </li>
 <li>
 Manage documentation, CRM updates, and filing systems
 </li>
 <li>
 Assist with occasional personal tasks as required
 </li>
 <li>
 Show high degree of flexibility to support various functions of the business, such coordinating with clients in Europe and working alongside our Recruitment Team.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent
 </li>
 <li>
 1&ndash;3 years of experience as a Personal Assistant / Admin / Coordinator (recruitment industry experience is an advantage)
 </li>
 <li>
 Strong communication skills (English required; additional languages are a plus)
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Ability to work in a fast-paced, target-driven environment
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Strong coordination and follow-up skills
 </li>
 </ul>
</div>

European Personal Assistant to Managing Director

Ayat Group

<div>
 
 Ayat Development is looking for a highly organized, proactive, and dynamic Executive Office Coordinator to join our growing team. The ideal candidate will play a key role in supporting executive management and coordinating between consultants, contractors, authorities, and internal departments to ensure smooth day-to-day operations across the company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate effectively with consultants, contractors, government authorities, and internal departments to ensure smooth workflow and timely execution of tasks.
 </li>
 <li>
 Assist executive management in daily administrative and operational activities.
 </li>
 <li>
 Prepare, draft, review, and manage professional letters, official correspondences, reports, and emails in both Arabic and English.
 </li>
 <li>
 Attend meetings with management, consultants, contractors, and authorities, while maintaining professional representation of the company.
 </li>
 <li>
 Prepare accurate and well-structured Minutes of Meetings (MOM) with strong attention to detail and timely distribution.
 </li>
 <li>
 Follow up on action items, pending approvals, submissions, permits, and coordination matters with all stakeholders.
 </li>
 <li>
 Maintain organized records of correspondence, project documents, meeting records, engineering drawings, and company files.
 </li>
 <li>
 Coordinate appointments, schedules, meetings, and executive calendars efficiently.
 </li>
 <li>
 Support management in handling confidential and sensitive information professionally.
 </li>
 <li>
 Ensure proper communication flow between departments and external parties.
 </li>
 <li>
 Monitor ongoing coordination tasks and ensure deadlines are achieved.
 </li>
 <li>
 Assist in preparing presentations, reports, company profiles, and executive documentation for meetings, authorities, and business presentations.
 </li>
 <li>
 Arrange and prepare professional presentations using all required computer applications and presentation tools with high-quality standards.
 </li>
 <li>
 Coordinate documentation and communication related to engineering drawings, technical submissions, consultant comments, and contractor correspondence.
 </li>
 <li>
 Review and organize engineering drawings and technical documents for tracking, filing, coordination, and communication purposes.
 </li>
 <li>
 Handle multiple priorities simultaneously while maintaining high accuracy and professionalism.
 </li>
 <li>
 Provide administrative and coordination support for development projects and company operations.
 </li>
 <li>
 Maintain strong attendance, punctuality, professionalism, and responsiveness in all company matters.
 </li>
 <li>
 Work effectively under pressure and within fast-paced project environments.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Engineering Administration, or related field is preferred.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent interpersonal and coordination skills.
 </li>
 <li>
 High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and presentation software.
 </li>
 <li>
 Strong ability to prepare professional letters, reports, presentations, and meeting documentation.
 </li>
 <li>
 High skill in arranging professional presentations, formatting reports, and preparing executive materials.
 </li>
 <li>
 Familiarity with engineering drawings, technical documentation, and construction-related correspondence.
 </li>
 <li>
 Ability to communicate effectively with consultants and contractors regarding technical documentation and project coordination matters.
 </li>
 <li>
 Ability to handle confidential information with professionalism and integrity.
 </li>
 <li>
 Strong problem-solving skills and ability to work independently
 </li>
 <li>
 Presentable personality with professional communication and meeting etiquette.
 </li>
 <li>
 Fast typing and note-taking skills are highly preferred
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience: Minimum 5 years of experience in the real estate development field in Dubai.
 </li>
 <li>
 Previous experience working with consultants, contractors, and government authorities in the UAE is mandatory.
 </li>
 <li>
 Fluent in Arabic and English (reading, writing, and speaking) is a must.
 </li>
 <li>
 Strong experience in coordination, executive support, and administrative management.
 </li>
 <li>
 Ability to work under pressure and manage multiple tasks efficiently.
 </li>
 <li>
 Active, dynamic, punctual, and highly committed personality.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 
 Career growth opportunities in a fast-growing company.
 
 
 A professional and supportive work environment.
 
 
 Opportunity to work on high-profile real estate development projects.
 
</div>

Office Executive Coordinator

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:<div></div><div> 
We are seeking a proactive and detail-oriented Administrative Coordinator to support various departments within TFG. The ideal candidate will play a vital role in ensuring smooth operations by managing administrative tasks and facilitating communication across teams. You will be responsible for maintaining accurate records, coordinating essential processes, and contributing to the overall efficiency of the organization.</div><div></div><div> 
Responsibilities:</div><ul><li>
CRM Management: Ensure CRM is updated with accurate customer, tour, and sales information.</li><li>
Permit Processing: Handle permits for stand removals, installations, airport passes for equipment, materials, representatives, and managers.</li><li>
Coordination: Liaise with stand contractors and monitor RERA and DED permits to ensure compliance.</li><li>
Lead Management: Oversee lead creation, update tour backing requests, assign leads, and manage the registration process.</li><li>
Interdepartmental Support: Communicate effectively with HR, Accounts, and other departments to meet operational needs.</li><li>
Supply Coordination: Manage stationery and supplies for various departments.</li><li>
Performance Tracking: Update and maintain daily reports, performance trackers, and team metrics for assigned departments.</li><li>
Documentation: Process agent agreements, contracts, and other related documents while ensuring accuracy.</li><li>
Data Management: Monitor, register, and record customer details, payments, status updates, and tagging information.</li><li>
Filing: Handle electronic and digital filing requirements to maintain organized records.</li></ul><div>
This position is ideal for someone who thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively across multiple teams.</div> 
<div></div>
Desired Skill &amp; Expertise: 
<div></div><ul><li>
Experience: 1&ndash;2 years of experience in an administrative role.</li><li>
Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.</li><li>
Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines effectively.</li><li>
Attention to Detail: Capable of designing and processing a wide range of documents accurately.</li><li>
Teamwork: A professional, friendly demeanor and ability to work effectively as part of a team.</li><li>
Adaptability: Flexible and positive attitude to handle dynamic and evolving tasks.</li></ul></div><div></div>

Coordinator - Sales & Marketing Administration (UAE National)

Soft Dot Information Technology Network Services Co.

Job Title: Social Media &amp; Administrative CoordinatorJob SummaryThe ideal candidate will manage Softdot&rsquo;s digital presence, create professional-grade content, and provide high-level administrative support to ensure seamless daily operations. This role is perfect for a highly organized professional who is creative, detail-oriented, and thrives in a fast-paced corporate environment.ResponsibilitiesSocial Media &amp; Content Creation<ul><li>Create engaging photo, video, and graphic content for Instagram, Facebook, LinkedIn, and other platforms.</li><li>Plan and execute social media content calendars and digital marketing campaigns.</li><li>Capture high-quality images and video content of office operations, events, and professional achievements.</li><li>Write creative, persuasive captions and promotional copy that align with our brand voice.</li><li>Maintain brand consistency and a professional corporate aesthetic across all digital channels.</li><li>Monitor engagement and provide timely, professional responses to client inquiries.</li><li>Design professional flyers, brochures, digital posters, and other marketing collateral using Canva or similar tools.</li></ul>Administrative Duties<ul><li>Support daily office operations and administrative workflows.</li><li>Handle incoming client inquiries via phone, email, and social media with a professional and helpful demeanor.</li><li>Manage client documentation, onboarding records, and digital filing systems.</li><li>Coordinate internal schedules, client meetings, and appointments.</li><li>Support management with operational tasks, reporting, and business process documentation.</li><li>Facilitate clear communication between different departments to ensure client satisfaction.</li></ul>Requirements<ul><li>Proven experience in social media management, content creation, or corporate administration.</li><li>Strong proficiency in Instagram, Facebook, LinkedIn, and Canva.</li><li>Basic photography and video editing skills (e.g., CapCut, Adobe Express, or equivalent).</li><li>Excellent written and spoken English; strong copywriting skills are a significant plus.</li><li>Exceptional communication and interpersonal skills.</li><li>Highly organized, proactive, and capable of managing multiple tasks in a professional environment.</li><li>Professional presentation and a service-oriented mindset.</li><li>Ability to work both independently and collaboratively within a team.</li><li>Previous experience in business consultancy, finance, or corporate services is an advantage.</li></ul>Work Location: In-person (Abu Hail, Dubai)Work Location: In person

Social Media Content Creator

Zaki Salon

Job Title: HR/Administrative AssistantLocation: DubaiJob Type: Full-timeAbout Us: Zaki Group are seeking an organized and proactive Office Admin to support our team and ensure efficient office operations.Key Responsibilities:<ul><li>Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.</li><li>Answer phone calls and respond to emails in a professional manner.</li><li>Assist with document preparation, data entry, and record keeping.</li><li>Coordinate meetings, including arranging logistics and preparing materials.</li><li>Maintain office supplies and inventory, placing orders as needed.</li><li>Support project management tasks, including tracking progress and deadlines.</li><li>Assist in onboarding new employees and organizing training sessions.</li><li>Perform other related duties as assigned.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in office management or related field is a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul>How to Apply: Interested candidates should also submit their resume and a cover letter to info@zakigroup.aeJob Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Administrative experience: 1 year (Required)</li><li>admin: 1 year (Required)</li></ul>Language:<ul><li>english (Preferred)</li></ul>Work Location: In person

Office Administrator

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