sales coordinator

project coordinator

administrative assistant

operations coordinator

admin assistant

administrative coordinator

TASC Outsourcing

<div>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage organized digital and physical filing systems for contracts, applicant records, and program documentation.
 </li>
 <li>
 Prepare official correspondence, letters, reports, and meeting notes in English and Arabic.
 </li>
 <li>
 Maintain calendars, schedule meetings, and prepare agendas.
 </li>
 <li>
 Act as the main point of contact for applicant and scholar inquiries.
 </li>
 <li>
 Support application intake by collecting and validating documents.
 </li>
 <li>
 Coordinate interview and assessment schedules, invitations, and logistics.
 </li>
 <li>
 Liaise with local and international universities regarding admissions, documentation, and deadlines.
 </li>
 <li>
 Coordinate exchange of official documents such as LOAs, transcripts, and nomination forms.
 </li>
 </ul>
 
 Assist with vendor registration, quotation collection, and PR preparation.
 
 <ul>
 <li>
 Support processing of payment requests, service confirmations, and invoices.
 </li>
 </ul>
 
 Maintain accurate data across internal systems and tracking sheets.
 
 <ul>
 <li>
 Generate progress reports, dashboards, and administrative summaries.
 </li>
 </ul>
</div>

Administrative Coordinator – Immediate joiner

TALENTMATE

<div>
 
 Job Description
 
 
 
 The Administrative Coordinator in Talent Acquisition/HR Support is a vital role that ensures smooth operations within the HR department by providing comprehensive administrative assistance. This position is central to liaising between different departments, organizing recruiting processes, and supporting HR functions to enhance the overall effectiveness of the department. The role demands a highly-organized individual with exceptional communication skills who can manage multiple tasks with precision and discretion. The coordinator is responsible for maintaining schedules, preparing documents, and coordinating meetings and interviews, all while ensuring data accuracy and confidentiality. This role is ideally suited for someone who thrives in a dynamic environment and is eager to contribute to a team-focused culture aiming to attract, hire, and retain top talent.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate recruitment processes including scheduling interviews and managing communication with candidates.
 </li>
 <li>
 Maintain detailed and organized electronic records and files for all candidate information.
 </li>
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 Prepare and manage documentation and reports for HR and talent acquisition activities.
 </li>
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 Assist in the creation and posting of job advertisements on various job portals.
 </li>
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 Support HR team by managing calendars and scheduling meetings as needed.
 </li>
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 Respond to inquiries regarding recruitment processes and HR policies promptly and effectively.
 </li>
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 Facilitate onboarding processes and support new hire orientation sessions.
 </li>
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 Collaborate with internal departments to ensure a smooth recruitment and selection process.
 </li>
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 Maintain confidentiality of sensitive information in compliance with organizational policies.
 </li>
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 Conduct preliminary screening of applicants and coordinate recruitment events.
 </li>
 <li>
 Assist in the development of strategic recruitment plans to maximize outreach efforts.
 </li>
 <li>
 Manage correspondence with job applicants, ensuring a professional representation of the company.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field preferred.
 </li>
 <li>
 Minimum of two years' experience in administrative support, preferably within HR or recruitment.
 </li>
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 Proficient in Microsoft Office Suite and familiar with HR software applications.
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 Excellent organizational skills and attention to detail are critical for success.
 </li>
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 Strong verbal and written communication skills to interact professionally with all stakeholders.
 </li>
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 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Proven ability to prioritize tasks and manage workload in a fast-paced environment.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Recruitment &amp; Talent Acquisition Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Coordinator – Talent Acquisition / HR support 01D25

Make My Clean

We are looking for a dependable and organized Female Admin / Coordinator to handle administrative daily tasks which requires strong organizational skills and with experience in accounting procedures and transaction such as sales reporting, invoicing, management reporting.<ul><li>Handle daily administrative duties including filing, documentation, and correspondence.</li><li>Maintain and update company records, invoices etc.</li><li>Good knowledge of accounts handling</li><li>Enter accounting records, invoices, and petty cash logs.</li><li>Ensure proper documentation and organization of contracts, receipts, and office records</li><li>Manage customers data</li><li>Fluent in English</li><li>Proficient in MS Excel and Email Writing</li><li>Previous experience in an administrative or coordinator role (1&ndash;3 years preferred).</li></ul>Applicant must be with pleasing personality and able to join immediately. Please attach your updated CV in your application, or send WhatsApp 055 929 6880Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you have your own visa?</li></ul>

Accountant cum Office Administrator

Econstruct

A leading engineering firm in Dubai is seeking a People Coordinator to provide administrative support to HR functions. The role involves managing correspondence, organizing events, coordinating travel, and conducting research. Ideal candidates should have a relevant degree, strong organizational skills, and experience in administrative support. This role requires excellent communication skills and proficiency in Microsoft Office.

People & Admin Coordinator (Events & Travel)

Driven Properties

<div>
 We are seeking a driven and detail-oriented
 
 Executive Coordinator
 
 to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated
 
 UAE National
 
 who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Organize executive schedules, meetings, and travel
 </li>
 <li>
 Prepare reports, presentations, and meeting materials
 </li>
 <li>
 Draft emails, memos, and other communications
 </li>
 <li>
 Help plan and coordinate meetings, events, and projects
 </li>
 <li>
 Collect and organize data to support decision-making
 </li>
 <li>
 Communicate with internal teams and external contacts on behalf of executives
 </li>
 <li>
 Track tasks and ensure follow-up across departments
 </li>
 <li>
 Handle sensitive information with confidentiality
 </li>
 <li>
 Provide general administrative support as needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 UAE National (Emirati) with a valid Family Book
 </li>
 <li>
 Diploma or Bachelor's degree in Business Administration, Management, or a related field
 </li>
 <li>
 Strong communication skills in both English and Arabic
 </li>
 <li>
 Experience in an administrative, coordination, or support role
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational and time-management skills
 
 
 </li>
 </ul>
 
 
 Preferred Attributes:
 
 
 
 
 <ul>
 <li>
 Eagerness to learn and grow into more senior roles
 </li>
 <li>
 Positive and professional attitude
 </li>
 <li>
 Ability to handle sensitive information with integrity
 </li>
 <li>
 Team-oriented and proactive work ethic
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Career development with opportunities for advancement
 </li>
 <li>
 A stable and professional working environment
 </li>
 <li>
 Competitive salary with performance-based incentives
 </li>
 <li>
 Full medical insurance and annual leave entitlements
 </li>
 <li>
 Exposure to executive-level operations and strategic functions
 </li>
 <li>
 Hybrid role ( 3 days in the office, 2 days WFH)
 </li>
 </ul>
</div>

Executive Coordinator (Emirati Talent)

<div>We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Organize executive schedules, meetings, and travel
</li><li>Prepare reports, presentations, and meeting materials
</li><li>Draft emails, memos, and other communications
</li><li>Help plan and coordinate meetings, events, and projects
</li><li>Collect and organize data to support decision-making
</li><li>Communicate with internal teams and external contacts on behalf of executives
</li><li>Track tasks and ensure follow-up across departments
</li><li>Handle sensitive information with confidentiality
</li><li>Provide general administrative support as needed</li>
</ul>
Requirements<ul>
<li>
UAE National (Emirati) with a valid Family Book
</li><li>Diploma or Bachelor's degree in Business Administration, Management, or a related field
</li><li>Strong communication skills in both English and Arabic
</li><li>Experience in an administrative, coordination, or support role</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
</li><li>Excellent organizational and time-management skills
</li></ul><h3 class="jobSectionHeader">Preferred Attributes:</h3><ul>
<li>Eagerness to learn and grow into more senior roles
</li><li>Positive and professional attitude
</li><li>Ability to handle sensitive information with integrity
</li><li>Team-oriented and proactive work ethic
</li></ul>Benefits<ul>
<li>
Career development with opportunities for advancement
</li><li>A stable and professional working environment</li>
<li>Competitive salary with performance-based incentives
</li><li>Full medical insurance and annual leave entitlements
</li><li>Exposure to executive-level operations and strategic functions
</li><li>Hybrid role ( 3 days in the office, 2 days WFH)</li></ul></div>

ASHOKA GLOBAL DMCC

<ul><li>Join Our Team at Ashoka Global FZCO!</li></ul>Position: Office Admin Location: Dubai, UAEAshoka Global FZCO, a leading bullion trading company, is looking for a diligent and organized Admin to join our team. If you are detail-oriented and have strong administrative skills, this role could be a perfect fit for you!Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations.</li><li>Coordinate schedules, meetings, and appointments.</li><li>Maintain and update records and databases.</li><li>Handle correspondence and communication with clients and partners.</li><li>Assist in the preparation of reports and presentations.</li><li>Support the sales and Operations teams with various tasks.</li></ul>Qualifications:<ul><li>Proven experience as an administrative coordinator or in a similar role.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office Suite and other relevant software.</li><li>Ability to work independently and as part of a team.</li><li>Fluent in English; additional languages are a plus.</li></ul>Why Ashoka Global FZCO?<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative and supportive work environment.</li><li>Be part of a leading company in the bullion trading industry.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Office Administrator

Explore 1110+ Administrative coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.

1110 administrative coordinator jobs IN Dubai

Administrative Coordinator – Immediate joiner

Administrative Coordinator – Talent Acquisition / HR support 01D25

Accountant cum Office Administrator

People & Admin Coordinator (Events & Travel)

Executive Coordinator (Emirati Talent)

Executive Coordinator (Emirati Talent)

Office Administrator