administrative assistant

office administrator

office assistant

admin assistant

project coordinator

administrative coordinator

Beauty Bridge Event

<p><b>Position Overview:</b></p><p>We are seeking a dedicated and detail-oriented <b>Administrative Assistant / Coordinator</b> to join our team. This role is crucial in ensuring smooth coordination between our <b>office team, clients, and supervisors</b>, while maintaining efficient administrative and operational processes.</p><p><b>Key ResponsibilitiesSales &amp; Performance Coordination</b></p><ul><li>Prepare <b>sales reports</b> and coordinate with sales staff for all projects.</li><li>Prepare and analyze <b>business reviews</b> for clients to monitor sales team performance.</li><li>Advise the sales team on <b>targets, achievements, and performance metrics</b>.</li></ul><p><b>Staff, Client Coordination &amp; Administrative Support</b></p><ul><li>Coordinate with <b>sales staff, office team, clients, and travel retail officers</b> to ensure compliance with required documentation and procedures.</li><li>Maintain and monitor <b>staff records</b>, ensuring all documents remain valid and up to date.</li><li>Oversee <b>attendance tracking</b>, assign work schedules or shifts, and communicate updates to staff.</li><li>Coordinate <b>interviews and assessments</b> between clients and candidates.</li><li>Assist with <b>job postings, recruitment, and applicant screening</b>.</li><li>Handle <b>client inquiries</b> and maintain strong professional relationships.</li><li>Generate <b>reports related to staff scheduling, attendance, and operations</b>.</li><li>Provide general administrative and operational support to the team.</li></ul><p><b>Compliance &amp; Documentation</b></p><ul><li>Ensure compliance with all applicable <b>rules, regulations, and documentation requirements</b> set by relevant authorities, minimizing delays and avoiding penalties.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's degree in <b>Human Resources, Business Administration, or a related field</b>.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, and Outlook)</b>.</li><li>Ability to work both independently and collaboratively in a team environment.</li><li>High level of attention to detail and accuracy.</li><li>Previous experience in an administrative, coordination, recruitment, or operations role is an advantage but not required.</li></ul><p><b>Important Employment Requirement</b></p><ul><li>All shortlisted candidates will be required to complete a mandatory trial and training period of at least two (2) weeks before visa processing can commence.</li><li>The trial/training period is part of our evaluation process to assess performance, suitability for the role, and overall fit within the team.</li></ul><p>Job Types: Full-time, Permanent, Contract</p><p>Pay: AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>What is your expected salary?</li><li>Are you open to work night shift/graveyard shift?</li></ul><p>Experience:</p><ul><li>administrative assistant: 1 year (Required)</li></ul><p>Language:</p><ul><li>Chinese/Arabic/Russian (Preferred)</li></ul>

Administrative Assistant / Coordinator – (Amenable for Changing Shifts)

Ferrero

<p></p><div><div><div><div>Sales</div>
<div>Job ID:
<div>77088</div>
</div></div><div><div>Dubai, DU, AE (Hybrid)</div>
<div><div>Permanent</div></div></div></div></div><div></div>
<br><div><div><div><p>About the Role:</p>
</div><div><p>As the Sales Coordinator / Administrator, you will support the team in a variety of administrative and coordination activities that help ensure the smooth day-to-day running of Sales operations. This role offers an excellent opportunity to gain exposure to commercial processes, claims administration, trade spend management, customer and vendor master data, reporting, and business systems.</p>
</div></div><div><div><p>Main Responsibilities:</p>
</div><div><p>In this role, you will assist with the collection, organization, scanning, uploading, and archiving of customer claims, contracts, invoices, credit notes, proposal letters, vendor forms, and other supporting documentation. You will support claims administration activities by tracking deductions, updating claim statuses, and following up on pending actions to help ensure timely resolution.</p>
<p>
You will be responsible for maintaining operational trackers and supporting the accuracy of customers, vendor, claims, and trade spend data. This role will also involve assisting with customer and vendor creation requests by ensuring all required documents are complete and accurately recorded.</p>
<p>
Working closely with Sales, Finance, customers, and vendors, you will contribute to maintaining accurate records, supporting operational processes, and following up on documentation requirements, approvals, and outstanding requests. You will also help coordinate document approvals, manage documentation through company systems such as Docusign, and support Goods Receipt Voucher (GRV) processing activities.</p>
<p>
In addition, you will support reporting and data consolidation activities, maintain organized filing systems, and contribute to audit and compliance requirements. Through these activities, you will gain valuable experience in commercial operations, business processes, and stakeholder management.</p>
</div></div><div><div><p>About You:</p>
</div><div><p>We are looking for a motivated individual who enjoys working with data, documentation, and administrative processes. You have strong organizational skills, good attention to detail, and the ability to manage multiple tasks in a structured manner. You are comfortable communicating with different stakeholders and following up to ensure actions are completed on time.</p>
<p>
Basic knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook, is required. Exposure to SAP or other ERP systems would be an advantage but is not essential, as training and support will be provided.</p>
<p>
Most importantly, you are proactive, willing to learn, and excited about developing your skills within a fast-paced commercial environment. If you are organized, detail-oriented, and eager to learn, we would love to hear from you!<br>
<br>
#LI-DNI</p></div></div><p></p><div><div><br>
</div></div><div><div><p>About Ferrero:</p>
</div><div><p>Ferrero began its journey in the small town of <b>Alba in Piedmont, Italy, in 1946.</b> Today, it is one of the world&rsquo;s largest sweet-packaged food companies, with many <b>iconic brands</b> sold in countries all over the world. Find out more about Ferrero at ferrero.com.</p>
</div></div><div><div><p>DE&amp;I at Ferrero:</p>
</div><div><p>Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative, and highly rewarding.<br>
Find out more here.</p></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>Our Application Process</b></h2><div><div><p>
We&rsquo;re constantly looking for talented individuals who are ready to be part of our dynamic and growing organization. Ferrero is a company with a global presence and family values. Join us!</p></div></div><div><div><div><div><div><h5 class="jobSectionHeader"><b>
1. Apply</b></h5><p>
Complete your online application, upload your CV and include brief cover letter to help us understand your experience and interests</p></div></div></div><div><div><div><h5 class="jobSectionHeader"><b>
2. Assess</b></h5><p>
Our HR team will arrange a phone or video interview if we feel your qualifications are a good match for the job</p></div></div></div><div><div><div><h5 class="jobSectionHeader"><b>
3. Interview</b></h5><p>
If the first interview goes well, you&rsquo;ll be invited to speak with a Ferrero manager to assess your competencies, technical aptitude and fit within our dynamic organization</p></div></div></div></div></div></div><div></div>

Admin Sales Coordinator - UAE National

talabat

<div>
 talabat is part of the Delivery Hero Group, the world&rsquo;s pioneering local delivery platform, our mission is to deliver an amazing experience&mdash;fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.
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 <strong>
  Job Description
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  Key Responsibilities:
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 <ul>
  <li>
   Support departmental processes and maintain accurate records and documentation
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   Coordinate meetings, events, and internal communications for the department
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   Handle data entry, system updates, and generate reports as required
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   Assist with tracking and following up on department-specific tasks, deadlines, and deliverables
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   Serve as a liaison between the department and other internal teams or external partners
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   Prepare presentations, forms, and other administrative materials
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   Monitor and manage department-specific tools, systems, or databases
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   Provide general administrative support such as filing, correspondence, and logistics
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   Ensure compliance with company policies and departmental procedures
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  </li>
 </ul>
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  Qualifications
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 </strong>
 <strong>
  What&rsquo;s On Your Plate?
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 <ul>
  <li>
   High school diploma or equivalent education
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   Prior experience in an administrative support role preferred, but not required
  </li>
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   Familiarity with basic computer applications, such as Microsoft Office.
  </li>
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   Strong organizational and time management skills
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   Good verbal and written communication skills
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   Ability to work independently and as part of a team
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   Attention to detail and accuracy in completing tasks
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   Professional demeanor and positive attitude
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   Willingness to learn and take on new responsibilities as needed
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   Ability to maintain confidentiality of sensitive information
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  </li>
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 <strong>
  What You&rsquo;ll Receive In Return
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 As part of the talabat team:
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   You have the opportunity to be based in our specially designed collaborative work space in City Walk.
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   You will also experience exciting opportunities for professional and personal growth and
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   recognition.
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   Working with the team, building the fastest-growing, largest and most valuable network of online food ordering services.
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   Get to know your colleagues during company parties, cultural and sports events.
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   Our colleagues at talabat come from every corner of the globe, working in diverse,
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   cross-cultural teams.
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   Take a break in our wellbeing room, music room or take in the views of the Dubai Downtow Skyline on our roof terrace!
  </li>
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   Sponsored healthcare and gym membership
  </li>
 </ul>
</div>


Emirati Future Talent Pool

Noorka

<div><p>Noorka Logistics is seeking an experienced and highly organized <b>Office Manager</b> to oversee its daily administrative and office operations in <b>Dubai</b>. This role is ideal for a proactive professional with strong leadership, communication, and organizational skills who can coordinate office activities and support multiple departments. The successful candidate will help maintain an efficient, professional, and productive workplace while ensuring smooth administrative processes.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Manage the day-to-day administrative operations of the office.</li>
<li>Coordinate office activities, schedules, meetings, and appointments.</li>
<li>Supervise administrative staff and allocate daily tasks effectively.</li>
<li>Maintain office supplies, equipment, furniture, and other essential resources.</li>
<li>Coordinate with suppliers, service providers, and external vendors.</li>
<li>Monitor office expenses, purchase requests, and administrative budgets.</li>
<li>Maintain accurate company records, correspondence, and confidential documents.</li>
<li>Support HR activities such as employee onboarding, attendance, leave records, and staff coordination.</li>
<li>Prepare administrative reports and presentations for management.</li>
<li>Organize meetings, business events, travel arrangements, and office functions when required.</li>
<li>Ensure office policies, procedures, and workplace standards are followed.</li>
<li>Coordinate with logistics, finance, warehouse, and other departments to resolve administrative requirements.</li>
<li>Maintain a clean, organized, safe, and professional office environment.</li>
</ul><p><b>Requirements:</b></p>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Office Management, Management</b>, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar position.</li>
<li>Strong knowledge of office administration and business support procedures.</li>
<li>Proficiency in <b>Microsoft Office</b>, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent organizational, multitasking, and time-management skills.</li>
<li>Strong leadership and interpersonal abilities.</li>
<li>Good written and verbal communication skills.</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Strong problem-solving and decision-making capabilities.</li>
</ul><p><b>Skills &amp; Competencies:</b></p>
<ul><li><b>Office administration and operations management</b></li>
<li>Staff coordination and supervision</li>
<li>Vendor and supplier coordination</li>
<li>Budget and expense monitoring</li>
<li>Document and record management</li>
<li>Excellent communication and interpersonal skills</li>
<li>Time management and multitasking</li>
<li>Problem-solving and decision-making</li>
<li>Professionalism and confidentiality</li>
</ul><p><b>Why Join Noorka Logistics?</b></p>
<p>At Noorka Logistics, efficient administration is an important part of maintaining reliable logistics and supply chain operations. This <b>Office Manager</b> position in <b>Dubai</b> offers an excellent opportunity to lead office activities, work closely with experienced professionals, develop your management skills, and build a rewarding long-term career within a growing logistics organization.</p></div>

Office Manager

Baloch Royals Group

<p><b>Administrative Assistant (Full-Time)</b></p><p>A highly organised and professional <b>Administrative Assistant</b> to join our growing team.</p><p><b>Requirements:</b></p><ul><li><b>Native Arabic speaker</b> (mandatory)</li><li>Excellent verbal and written communication skills in <b>Arabic and English</b></li><li>Additional languages are a strong advantage</li><li>Strong organisational and administrative skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and general computer applications</li><li>Professional phone etiquette and customer service skills</li><li>Ability to multitask and work efficiently in a fast-paced environment</li><li>Must hold a <b>valid UAE residence visa (Own Visa)</b></li></ul><p><b>Employment Type:</b></p><ul><li>Full-Time</li></ul><p><b>What You'll Do:</b></p><ul><li>Manage day-to-day administrative operations</li><li>Handle calls, emails, and correspondence in Arabic and English</li><li>Schedule appointments and maintain calendars</li><li>Prepare documents, reports, and presentations</li><li>Coordinate with clients, suppliers, and internal teams</li><li>Maintain office records and provide general administrative support</li></ul><p>Pay: AED3,500.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant (Bilingual: Arabic & English)

Klassna Events

<p><b>Female Secretary</b></p><p><b>Job Description</b></p><p>Klassna Events UAE is seeking a skilled, organized, and reliable female <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul><p><b>How to Apply</b></p><p>Interested applicants may:</p><ul><li>Apply directly through <b>Indeed</b>, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Female Secretary/Receptionist

AL Sabi Glass & Mirror  LLC

<p>- Key Responsibilites:</p><ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul><p>- Requirements:</p><ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul><p>Pay: From AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul><p>Less than 1 year<br/>1&ndash;2 years<br/>3&ndash;5 years<br/>More than 5 years</p><ul><li>Do you currently reside in the UAE?</li></ul><p>Yes<br/>No</p><ul><li>How many years of office experience do you have in the UAE?</li></ul><p>None<br/>Less than 1 year<br/>1&ndash;2 years<br/>3+ years</p><ul><li>Have you worked in any of the following industries?</li></ul><p>Construction<br/>Glass &amp; Aluminum<br/>Manufacturing<br/>Trading<br/>Other</p><ul><li>Which Microsoft Office programs are you confident using?</li></ul><p>Word<br/>Excel<br/>Outlook<br/>PowerPoint<br/>All of the above</p><ul><li>Have you managed document filing systems (physical and digital)?</li></ul><p>Yes<br/>No</p><ul><li>How comfortable are you writing professional emails without supervision?</li></ul><p>Very Comfortable<br/>Comfortable<br/>Need Some Guidance<br/>Not Comfortable</p><ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul><p>(Open text answer)</p><ul><li>Imagine you receive:</li></ul><p>12 new emails,<br/>a phone call,<br/>your manager asks you to prepare a document.</p><p>How would you prioritize these tasks?</p><ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul><p>(Open text answer)</p><ul><li>How soon can you join?</li></ul><p>Immediately<br/>Within 2 weeks<br/>Within 1 month<br/>More than 1 month</p><p>Work Location: In person</p>

Secretary

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