coordinateur administratif/coordinatrice administrative

project coordinator

administration executive Jobs in Islamabad

administration executive

administrative assisstant Jobs in Islamabad

administrative assisstant

coordinateur administratif/coordinatrice administrative Jobs in Islamabad

field & office coordinator Jobs in Islamabad

field & office coordinator

administrative coordinator

Normeca International

<div><div><div><div>Posted date</div> <div>17th April, 2026</div> <div>Last date to apply</div> <div>17th May, 2026</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Islamabad</div>
</div> 
<div><div>Category</div> <div>Health Care
</div></div> 
<div><div>Type</div> <div>Contractual</div> <div>Position</div> <div>1</div>
</div> 
<div><div>Experience</div> <div>2 years</div></div></div></div>
 <div>Normeca International AS is operating an innovative healthcare project in Pakistan, the &ldquo;Mobile Multi-Diagnostic Clinic / Mini Hospital,&rdquo; in collaboration with the Islamic Development Bank (ISDB) and the Government of the Islamic Republic of Pakistan. This project involves state-of-the-art mobile clinics, housed in large, fully-equipped trailers, designed to deliver essential healthcare services directly to communities in the KPK and Sindh regions. Each mobile clinic supports a range of general diagnostic services and minor surgical procedures. In addition to advanced medical equipment, the units are designed with comprehensive facilities, including kitchens, laundry, dining areas, and conference rooms, ensuring complete functionality and comfort for medical teams and patients alike. Through this project, Normeca International AS is committed to enhancing healthcare accessibility and delivering high-quality care to underserved areas.

Normeca International AS is seeking a dedicated and detail-oriented Office Coordinator to join our project in Pakistan, &ldquo;Mobile Multi Diagnostic Clinic / Mini Hospital,&rdquo; operated under the management of the Islamic Development Bank (ISDB) and in cooperation with the Government of the Islamic Republic of Pakistan. These clinics, which provide general diagnostic and minor surgical procedures, are fully equipped mobile units operating in the KPK and Sindh regions.

Position Overview:

The Office Coordinator will play a key role in supporting smooth administrative operations and ensuring proper management of documentation and compliance processes. This position is full-time and based at our Islamabad headquarters, reporting directly to the Project Manager.

Key Responsibilities:
<ul>
<li>Organize and maintain filing systems, both digital and physical.</li>
<li>Draft, format, and manage formal correspondence and internal communications.</li>
<li>Record and monitor all incoming and outgoing communications.</li>
<li>Track and manage NOC timelines, including expiries, renewals, and follow-ups.</li>
<li>Liaise with government departments to ensure timely compliance with NOC and regulatory requirements.</li>
<li>Ensure documentation is accurate, up-to-date, and compliant with policies.</li>
</ul>
Qualifications and Skills:
<ul>
<li>Prior experience in a similar administrative role, preferably within an international organization.</li>
<li>Solid understanding of NOC processes and government compliance procedures.</li>
<li>Excellent written and spoken English.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook).</li>
<li>Strong attention to detail, organizational skills, and ability to multitask effectively.</li>
<li>Relevant degree or qualification in administration or related field.</li>
</ul>
What We Offer:
<ul>
<li>A dynamic work environment with the opportunity to contribute to a high-impact international project.</li>
<li>Competitive compensation package.</li>
<li>Opportunities for professional growth and development.</li>
</ul>
Application Process: 
Interested candidates are invited to submit their CV and a cover letter outlining their qualifications and motivation to hr.pk@normeca.no by April 27th , 2026. Please include &ldquo;Office Coordinator &ndash; Islamabad&rdquo; in the subject line of your email.

Normeca International AS is an equal opportunity employer. We encourage applications from qualified individuals of all backgrounds.

At Normeca International, we believe in the power of diversity and inclusion. We are committed to creating a workplace where everyone feels valued and respected. Our hiring decisions are based on qualifications, passion, and the potential to make a difference&mdash;never on factors like race, color, religion, nationality, gender, age, sexual orientation, or any other personal attributes. We welcome individuals from all backgrounds and walks of life and are dedicated to fostering a supportive environment where everyone can thrive.</div>

Office Coordinator

Secours Islamique France

<div>
 
 
 About us
 
 
 
 Created in 1991, Secours Islamique France (SIF) is an international non-governmental relief and development organization (NGO). SIF acts in strict neutrality, without distinction of origin, gender or religion, and is dedicated to alleviating the suffering of the world's most deprived populations.
 
 
 
 
 
 
 Mission :
 
 
 
 Reporting to the Head of Mission, the Administrative Coordinator will be in charge of managing the finance teams in the mission.
 
 
 
 
 
 Your main tasks will be as follows (non-exhaustive and evolving list):
 
 <ul>
 <li>
 Contribute to the mission&rsquo;s operational strategy and decision-making by analyzing challenges and proposing solutions ;
 </li>
 <li>
 Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets ;
 </li>
 <li>
 Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed ;
 </li>
 <li>
 Supervise recruitment, onboarding, and performance management of administrative and finance staff ;
 </li>
 <li>
 Compile and submit regular administrative and financial reports to the Head of Mission.
 </li>
 </ul>
 
 
 
 
 
 Profile :
 
 
 <ul>
 <li>
 Diploma required: 5 years' higher education (business school, management and business administration) ;
 </li>
 <li>
 Minimum Experience : Atleast 3 years' experience as a field administrator and/or experience in management control at the head office of an NGO required ;
 </li>
 <li>
 Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.) ;
 </li>
 <li>
 Proficiency in project cycle management and IT tools ;
 </li>
 <li>
 Ability to quickly assess administrative shortcomings and implement corrective measures ;
 </li>
 <li>
 Managerial skills and ability to work both in an emergency and on major projects ;
 </li>
 <li>
 Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field ;
 </li>
 <li>
 Fluent English essential.
 </li>
 </ul>
 
 
 
 
 
 Conditions :
 
 
 <ul>
 <li>
 6 months, full time, renewable;
 </li>
 <li>
 Contract start date: Immediately ;
 </li>
 <li>
 Remuneration according to profile;
 </li>
 <li>
 Per diem, guesthouse;
 </li>
 <li>
 Health insurance - 60% covered by SIF;
 </li>
 <li>
 Repatriation/liability insurance - 100% covered by SIF;
 </li>
 <li>
 Break allowance during the 3 and 9 month breaks;
 </li>
 <li>
 Airfare to and from the mission location to home - paid by SIF at 6 and 12 months.
 </li>
 </ul>
 
 
 
 
 
 A Committed HR Policy:
 
 
 
 Secours Islamique France considers diversity a strength. We therefore review all applications as long as they demonstrate the required skills for the position.
 
 
 SIF enforces zero tolerance toward any form of fraud, corruption, moral harassment, abuse, or violence of any kind, and more generally, any violation of legislation, regulations, or the internal code of conduct.
 
 
 As a humanitarian NGO, the principle of "Do no harm" is central for SIF: we ensure that the respect and safety of the children we support in our projects remain a primary consideration for all our staff and partners.
 
 
 Our charter represents a true commitment: we mobilize all our personnel in the promotion, dissemination, and respect of the principles it sets forth.
 
 
 Together, let us rise to the challenge of solidarity that transcends differences.
 
</div>

Coordinateur administratif/Coordinatrice administrative

Red Star Technologies Pvt. Ltd.

We are seeking a highly experienced and proactive Virtual Assistant to provide end-to-end administrative and operational support to our executive team. The ideal candidate will excel at managing competing priorities, improving workflows, and delivering reliable support in a dynamic, fast-paced environment.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones</li><li>Handle email correspondence, draft professional communications, and prepare reports</li><li>Conduct online research, analyze information, and develop presentations when required</li><li>Monitor project timelines, follow up on tasks, and ensure timely completion of deliverables</li><li>Maintain organized digital filing systems, records, and databases</li><li>Liaise with internal teams, clients, and external stakeholders to ensure effective coordination</li><li>Prepare expense reports, invoices, and assist with basic financial tracking</li><li>Identify process gaps and recommend improvements to enhance efficiency</li><li>Support or mentor junior administrative staff when required</li><li>Maintain strict confidentiality and handle sensitive information with professionalism</li></ul>Qualifications &amp; Skills:<ul><li>3&ndash;5 years of experience as a Virtual Assistant, Executive Assistant, or in a similar senior administrative role</li><li>Strong organizational and multitasking abilities with high attention to detail</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in tools such as Google Workspace, Microsoft Office, and project management platforms (Asana, Trello, ClickUp, etc.)</li><li>Ability to work independently and proactively anticipate needs</li><li>Strong analytical, problem-solving, and decision-making skills</li><li>High level of integrity, professionalism, and discretion</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Growth and learning opportunities</li><li>A collaborative and supportive work environment</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Advance Tech

We are hiring an organized and proactive Admin Officer to manage daily administrative operations and ensure smooth office functioning.Key Responsibilities:<ul><li>Manage office operations and administrative tasks</li><li>Handle correspondence, documentation, and record-keeping</li><li>Coordinate meetings, schedules, and office activities</li><li>Maintain office supplies and inventory</li><li>Assist HR in basic operations (attendance, coordination)</li><li>Ensure a professional and organized work environment</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>1&ndash;2 years of experience in administration</li><li>Strong organizational and multitasking skills</li><li>Good communication skills</li><li>Proficiency in MS Office</li></ul>Pay: Rs35,000.00 per monthWork Location: In person

Admin Officer (Female)

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters
 </li>
 <li>
 Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs
 </li>
 <li>
 Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports
 </li>
 <li>
 Assist in asset custody documentation and support periodic physical asset verification exercises as assigned
 </li>
 <li>
 Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained
 </li>
 <li>
 Coordinate meeting logistics, visitor management, and internal event arrangements as required
 </li>
 <li>
 Ensure proper filing, documentation control, and record retention for administrative approvals and service requests
 </li>
 <li>
 Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director
 </li>
 <li>
 Support audit reviews by ensuring availability of complete and accurate administrative records
 </li>
 <li>
 Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA's mandate.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's (Minimum 16 years) in Business/Public Administration or related discipline.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of relevant administration experience
 </li>
 <li>
 Strong coordination, documentation, and communication skills
 </li>
 </ul>
</div>

Admin Officer | NAFSA

Apex Nationwide Ltd

We are looking for a reliable and well-organized Administrative Assistant to join our team. The ideal candidate should have strong communication skills, especially in English, and be able to handle daily office tasks efficiently.Key Responsibilities:* Manage office operations and administrative tasks* Handle emails, calls, and correspondence in English* Maintain records and documentation* Assist in scheduling meetings and coordinating with team members* Support management with day-to-day tasksRequirements:* Good command of spoken and written English* Basic computer skills (MS Office, Email handling)* Strong organizational and time-management skills* Ability to work independently and in a team* Previous admin experience is a plusJob Type: Full-timePay: Rs70,000.00 - Rs90,000.00 per monthWork Location: In person

Administrative Assisstant

<div>
 
 Established in 2018, we're a UK-founded SaaS company with our team based in Islamabad, Pakistan. Our core product is Engage &mdash; a well-established donation management system for the nonprofit sector, covering fundraising, marketing, analytics, communications, and more.
 
 
 
 
 
 We're a small but growing team (11&ndash;20 people) looking for an organised &amp; proactive Personal Assistant to join us &mdash; supporting our CEO with the day-to-day running of the business.
 
 
 
 
 
 ━━━━━━━━━
 
 
 ABOUT THE ROLE
 
 
 ━━━━━━━━━
 
 
 
 
 
 You will work directly with our CEO, who is UK-based, to keep things running smoothly across our B2B SaaS company. This includes:
 
 
 
 
 
 &rtrif; Taking ownership of the CEO's inbox, calendar, and day-to-day communications
 
 
 &rtrif; Communicating with clients, suppliers, employees and other stakeholders in a professional and efficient manner
 
 
 
 
 
 The role requires excellent written and spoken English, strong organisational instincts, and the confidence to communicate professionally on behalf of senior leadership.
 
 
 
 
 
 ━━━━━━━━━
 
 
 RESPONSIBILITIES
 
 
 ━━━━━━━━━
 
 
 
 
 
 &rtrif; Manage and triage the CEO's email inbox, drafting and sending responses where appropriate
 
 
 &rtrif; Organise and coordinate meetings, calls, and appointments across multiple time zones
 
 
 &rtrif; Prepare agendas, take minutes, and follow up on action items from meetings
 
 
 &rtrif; Chase outstanding client invoices and liaise with clients and the finance team to ensure timely payment
 
 
 &rtrif; Handle general administrative tasks including document preparation and record-keeping
 
 
 &rtrif; Screen and prioritise incoming calls and messages, escalating where necessary
 
 
 &rtrif; Book travel, accommodation, and logistics as required
 
 
 &rtrif; Support the CEO with ad-hoc research, reporting, and project coordination
 
 
 &rtrif; Identify and implement improvements to administrative processes and workflows
 
 
 
 
 
 ━━━━━━━━━
 
 
 REQUIREMENTS
 
 
 ━━━━━━━━━
 
 
 &rtrif; 2+ years of experience in a PA, EA, or senior administrative role
 
 
 &rtrif; Excellent written and verbal communication skills &mdash; you will be communicating on behalf of the CEO
 
 
 &rtrif; Highly organised with strong attention to detail and the ability to manage competing priorities
 
 
 &rtrif; Comfortable working with email clients, calendars, and productivity tools (Microsoft 365, etc.)
 
 
 &rtrif; Discreet and trustworthy &mdash; you will have access to sensitive business information
 
 
 &rtrif; Experience with invoicing or basic finance administration is advantageous but not essential
 
 
 
 
 
 ━━━━━━━━━
 
 
 BENEFITS
 
 
 ━━━━━━━━━
 
 
 &rtrif; Competitive salary: &pound;250&ndash;&pound;350/month (experience dependent), paid in GBP
 
 
 &rtrif; Professional development budget
 
 
 &rtrif; A central, high-visibility role working directly with the CEO
 
 
 
 
 
 ━━━━━━━━━
 
 
 WORK MODE
 
 
 ━━━━━━━━━
 
 
 Hybrid &mdash; with an initial period based in our G11 office (Islamabad).
 
 
 
 
 
 Working hours:
 
 
 This role requires flexibility in both directions. You will need to regularly attend to matters outside of local hours to work across UK and international time zones, and to respond when priorities demand it. We take work/life balance seriously and will always try to give back what we ask for.
 
 
 
 
 
 We're a value-led organisation that genuinely cares about the mission behind the work. If you're highly organised, take pride in making things run smoothly, and want to play a key role in a growing tech company, we'd love to hear from you.
 
</div>

Executive Personal Assistant

Explore 128+ Administrative coordinator in Islamabad this May. Find roles across top companies and apply now to boost your career.