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administrative coordinator

Secours Islamique France

<div>
 
 
 About us
 
 
 
 Created in 1991, Secours Islamique France (SIF) is an international non-governmental relief and development organization (NGO). SIF acts in strict neutrality, without distinction of origin, gender or religion, and is dedicated to alleviating the suffering of the world's most deprived populations.
 
 
 
 
 
 
 Mission :
 
 
 
 Reporting to the Head of Mission, the Administrative Coordinator will be in charge of managing the finance teams in the mission.
 
 
 
 
 
 Your main tasks will be as follows (non-exhaustive and evolving list):
 
 <ul>
 <li>
 Contribute to the mission&rsquo;s operational strategy and decision-making by analyzing challenges and proposing solutions ;
 </li>
 <li>
 Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets ;
 </li>
 <li>
 Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed ;
 </li>
 <li>
 Supervise recruitment, onboarding, and performance management of administrative and finance staff ;
 </li>
 <li>
 Compile and submit regular administrative and financial reports to the Head of Mission.
 </li>
 </ul>
 
 
 
 
 
 Profile :
 
 
 <ul>
 <li>
 Diploma required: 5 years' higher education (business school, management and business administration) ;
 </li>
 <li>
 Minimum Experience : Atleast 3 years' experience as a field administrator and/or experience in management control at the head office of an NGO required ;
 </li>
 <li>
 Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.) ;
 </li>
 <li>
 Proficiency in project cycle management and IT tools ;
 </li>
 <li>
 Ability to quickly assess administrative shortcomings and implement corrective measures ;
 </li>
 <li>
 Managerial skills and ability to work both in an emergency and on major projects ;
 </li>
 <li>
 Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field ;
 </li>
 <li>
 Fluent English essential.
 </li>
 </ul>
 
 
 
 
 
 Conditions :
 
 
 <ul>
 <li>
 6 months, full time, renewable;
 </li>
 <li>
 Contract start date: Immediately ;
 </li>
 <li>
 Remuneration according to profile;
 </li>
 <li>
 Per diem, guesthouse;
 </li>
 <li>
 Health insurance - 60% covered by SIF;
 </li>
 <li>
 Repatriation/liability insurance - 100% covered by SIF;
 </li>
 <li>
 Break allowance during the 3 and 9 month breaks;
 </li>
 <li>
 Airfare to and from the mission location to home - paid by SIF at 6 and 12 months.
 </li>
 </ul>
 
 
 
 
 
 A Committed HR Policy:
 
 
 
 Secours Islamique France considers diversity a strength. We therefore review all applications as long as they demonstrate the required skills for the position.
 
 
 SIF enforces zero tolerance toward any form of fraud, corruption, moral harassment, abuse, or violence of any kind, and more generally, any violation of legislation, regulations, or the internal code of conduct.
 
 
 As a humanitarian NGO, the principle of "Do no harm" is central for SIF: we ensure that the respect and safety of the children we support in our projects remain a primary consideration for all our staff and partners.
 
 
 Our charter represents a true commitment: we mobilize all our personnel in the promotion, dissemination, and respect of the principles it sets forth.
 
 
 Together, let us rise to the challenge of solidarity that transcends differences.
 
</div>

Coordinateur administratif/Coordinatrice administrative

Fixit Consultech SMC Pvt Ltd

About the RoleFixit Consultech is seeking a reliable and organized Virtual Assistant to support our daily administrative and operational tasks. The ideal candidate should be proactive, detail-oriented, and able to manage multiple responsibilities efficiently.Key Responsibilities<ul><li>Manage emails, calendars, and scheduling</li><li>Prepare reports, documents, and presentations</li><li>Assist with data entry and record-keeping</li><li>Handle client communication and follow-ups</li><li>Maintain and organize digital files</li><li>Coordinate internal tasks and communicate with team members</li><li>Perform online research as needed</li><li>Support daily operational and administrative activities</li></ul>Qualifications<ul><li>Previous experience as a Virtual Assistant or Administrative Assistant</li><li>Strong communication and organizational skills</li><li>Proficiency with MS Office / Google Workspace</li><li>Ability to multitask and meet deadlines</li><li>Reliable internet connection and a suitable remote work setup</li><li>Familiarity with task management tools (e.g., Trello, Asana) is a plus</li></ul>What We Offer<ul><li>Competitive salary</li><li>Remote work flexibility</li><li>Training and professional development</li><li>Supportive and collaborative work environment</li></ul>How to ApplySend your resume to hr@fixitconsultech.com with the subject line: Virtual Assistant Application.Job Type: Full-timePay: Rs55,000.00 - Rs85,000.00 per monthWork Location: In person

Virtual Assistant

Cretesol Pvt Ltd

Job Summary:The HR &amp; Admin Executive will support day-to-day HR operations while ensuring smooth administration, office management, vendor coordination, procurement, and compliance.Key Responsibilities<ul><li>Assist with end-to-end recruitment, onboarding, and exit processes.</li><li>Maintain employee records, handle employee queries, and support HR policies.</li><li>Coordinate payroll inputs, leave management, and employee engagement activities.</li><li>Manage employee relations and accommodation arrangements.</li><li>Supervise administrative staff and ensure efficient daily office operations.</li><li>Oversee fleet management, including registrations, maintenance, permits, and insurance.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Manage procurement for office, factory, and production needs, ensuring timely and cost-effective purchasing.</li><li>Supervise maintenance of buildings, machinery, equipment, and office assets (generators, laptops, printers, furniture).</li><li>Liaise with IT teams/vendors for technical support and IT requirements.</li><li>Monitor internal CCTV systems and ensure proper functionality.</li><li>Handle petty cash, coordinate events, and work with the finance department for payments and settlements.</li><li>Manage contracts, agreements, and administrative documentation.</li><li>Coordinate with regulatory bodies (ICCI, RCCI, EOBI, Social Security, Excise &amp; Taxation, CDA).</li><li>Arrange domestic and international travel including visas, tickets, and accommodations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>1&ndash;4 years of experience in HR and administrative operations.</li><li>Strong communication, coordination, and multitasking skills.</li><li>Proficiency in MS Office and basic HR/Admin software tools.</li><li>Ability to manage vendors, logistics, and compliance activities.</li></ul>Job Type: Full-timeWork Location: In person

HR & Admin Execuitve

Core Service Solutions

Job Description: We are looking for a reliable and detail-oriented Admin Support professional to assist with daily administrative tasks and ensure smooth office operations. The ideal candidate should be organized, computer-literate, and able to work efficiently in a fast-paced environment. This is a full-time, on-site position that involves working night shifts from 7 PM to 4 AM, Monday to Saturday, at our office located in Bahria Town, Phase 4, Civic Center, Rawalpindi.Key Responsibilities:<ul><li>Perform general administrative and clerical tasks</li><li>Manage data entry, records, and documentation</li><li>Handle emails, reports, and internal coordination</li><li>Maintain accuracy and confidentiality of company information</li><li>Support day-to-day office activities as required</li></ul>Qualifications:<ul><li>A Bachelor&rsquo;s degree in BSCS, BSIT, or a related field is required</li><li>Minimum of 1 year of experience using computer software/tools (preferred)</li><li>Strong computer skills and familiarity with common office software</li><li>Good communication and organizational skills</li><li>Ability to work independently during night shifts</li></ul>Job Type:<ul><li>Full-time</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>How to Apply: Interested candidates are invited to apply by sending their resume.Job Types: Full-time, FresherPay: Rs30,000.00 - Rs40,000.00 per monthWork Location: In person

Admin Support

LMKR

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a detail-oriented and dependable Executive Assistant to provide high-level administrative support to the President. The role requires proactive management of day-to-day priorities, communication, scheduling, and cross-departmental coordination. The Executive Assistant must be able to stay one step ahead, manage sensitive information with professionalism, and ensure smooth executive operations.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 &bull; Manage the President&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 &bull; Serve as the primary point of contact between the President and internal/external stakeholders.
 
 
 &bull; Draft and prepare emails, letters, reports, and presentations.
 
 
 &bull; Organize meeting materials, take minutes, and track follow-up actions.
 
 
 &bull; Maintain confidentiality of all sensitive and personal information.
 
 
 &bull; Assist in planning and coordinating executive meetings, company events, and official visits.
 
 
 &bull; Conduct research and gather information to support executive decision-making.
 
 
 &bull; Handle ad hoc administrative and operational tasks as required.
 
 
 &bull; Utilize productivity and collaboration platforms such as Microsoft Teams, Slack, Zoom, Google Workspace, and Monday.com.
 
 
 &bull; Work with ERP systems and other business software tools; leverage AI-driven tools to improve efficiency and streamline workflows.
 
 
 &bull;
 
 Must be flexible in managing varying work hours, including the ability to overlap with U.S. business hours as required.
 
 
 
 
 
 
 
 Required Skills:
 
 
 
 &bull; Excellent communication and interpersonal skills.
 
 
 &bull; Strong organizational skills with exceptional attention to detail.
 
 
 &bull; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Ability to prioritize, multitask, and work independently in a fast-paced environment.
 
 
 &bull; High degree of professionalism, discretion, and confidentiality.
 
 
 &bull; Ability to effectively use collaboration tools, ERP systems, and AI-enhanced productivity solutions.
 
 
 
 
 
 
 Experience:
 
 
 
 &bull; 6&ndash;10 years of experience supporting senior executives or leadership teams.
 
 
 
 
 
 
 Location:
 
 
 
 &bull; Islamabad(On-site)
 
</div>

Executive Assistant

iTech Gemini

We are seeking a highly organized and proactive Personal Assistant to support daily operations and administrative tasks. This role is ideal for someone looking to gain experience in executive support, office management, and professional administration.Responsibilities<ul><li>Manage calendars, appointments, and meetings</li><li>Handle emails, calls, and correspondence</li><li>Assist with travel arrangements and itineraries</li><li>Prepare reports, presentations, and documents</li><li>Coordinate schedules and follow up on tasks</li><li>Support personal and professional errands as needed</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul>Qualifications<ul><li>Currently pursuing or recently completed a degree in Business Administration, Management, or related fields</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Discretion, reliability, and professionalism</li><li>Ability to work independently and proactively</li></ul>What You Will Gain<ul><li>Hands-on experience in executive support and administration</li><li>Exposure to professional office workflows</li><li>Opportunity to develop organizational, communication, and multitasking skills</li><li>Mentorship from experienced professionals</li></ul>Job Type: Full-timeWork Location: On the road

Personal Assistant internship

Agriteam Canada Consulting Ltd

<div><div>We are building a pipeline of skilled professionals for upcoming programs and projects planned in Pakistan.
<div>
<div>Job title: Project Field Coordinator 
Job type: Contract/Full-time employee 
Position location: Islamabad, Pakistan 
Reporting to: Project Field Manager 
Remuneration: In line with market rates. 
Citizenship: This position is open to experienced candidates who are currently based in Islamabad, or who are willing to relocate at their own expense. 
Language requirements: English

Application deadline: January 5, 2025 
Application instructions:
<div>
<ul><li>The application must be accompanied by a cover letter with your resume to be eligible. The cover letter must specify how you meet the required qualifications, your daily fees, and your availability. Applications will be automatically disqualified if they do not include these 3 key elements.</li></ul>
<ul><li>Click on the &ldquo;Apply now&rdquo; link to upload your cover letter and resume.</li></ul>
<ul><li>Shortlisted candidates will be contacted. No phone calls please.</li></ul>
</div>
Alinea is an international development consulting firm that provides technical and management expertise that helps people improve their lives. We work with governments, investors, businesses and communities to create lasting change. With nearly 40 years of experience, Alinea has carried out more than 1,000 projects worldwide.

Alinea International does not charge any fees at any stage of the recruitment or hiring process. All job offers or employment opportunities with Alinea International that include any form of request for payment of fees or collection of bank account information are fraudulent.

At Alinea International, equity, inclusion, diversity, accessibility and belonging are essential values. Alinea supports employment equity and opposes any strong discrimination. We are always looking for people from diverse backgrounds because we believe that an inclusive workplace enriches our organization and allows us to innovate and achieve better results.

Alinea is committed to protecting children and vulnerable adults. Due to the nature of our work, all applicants will be subject to due diligence checks and extensive background checks where applicable.

Context 
We are building a pipeline of skilled professionals for upcoming programs and projects planned in Pakistan. By applying to this talent pool, you&rsquo;ll be among the first to be considered when new roles become available. If you&rsquo;re passionate, qualified, and eager to make an impact, we encourage you to submit your application today and stay connected for future opportunities.

The Role 
The Project Field Coordinator will be based in Islamabad and responsible, among other things, for the following tasks:
<ul>
<li>Maintain and update relevant project information in paper and/or electronic files, including but not limited to schedule of activities, progress reports and correspondence;</li>
<li>Consult the various stakeholders involved in the management of activities on strategic and administrative issues related to the project;</li>
<li>Contribute to the development, planning, analysis, evaluation and prioritization of deliverables, documents and requirements;</li>
<li>Assist in reporting on the achievements and results of technical specialists;</li>
<li>Assist in the coordination and preparation of documentation in response to planned and unplanned reports, feedback and observations to inform stakeholder senior management of project status;</li>
<li>Coordinate and follow-up on requests for technical specialist support by prioritizing, assessing urgency and setting timelines;</li>
<li>Coordinate efforts to review/learn from the project and share this information with the project team and stakeholders, as appropriate;</li>
<li>Coordinate logistics, such as vehicle rentals, travel and assignments for technical specialists, contractors and third parties, as appropriate;</li>
<li>Advise on documentation requirements of local authorities/governments;</li>
<li>Engage/cooperate with stakeholders and address issues in a timely and effective manner;</li>
<li>Provide stakeholders with updates, as appropriate;</li>
<li>Establish/maintain recall systems and other follow-up mechanisms for action to be taken;</li>
<li>Search for and find contextual information, analyze it, extract relevant information and write summaries;</li>
<li>Promote and study best practices to expand knowledge on local development and development strategies;</li>
<li>Coordinate, draft and prepare for signature the project&rsquo;s official documents and reports;</li>
<li>Keep informed of local laws, regulations and practices, and comply with it, including those relating to local human resources management and affecting the use of local technical specialists and their ability to carry out their activities in the programming area.</li>
</ul>
Required qualifications:
<ul><li>A degree in political science, law, international development, economics, finance, business administration, project management, social sciences, engineering or applied sciences.</li>
<li>Minimum of 10 years experience as a Project Coordinator on donor funded projects.</li>
<li>Experience as a Project Coordinator on at least 2 projects, and experience with a budget of 5,000,000 CA or more.</li>
<li>The Project Coordinator must have experience in Pakistan</li>
<li>Maintain and update relevant project information in paper and/or electronic files (this may include, but is not limited to, activity schedules, progress reports and correspondence);</li>
<li>Contribute to the development, planning, analysis, evaluation and prioritization of deliverables, documents and requirements;</li>
<li>Coordinate and follow-up on requests for technical specialist support by prioritizing, assessing urgency and setting timelines;</li>
<li>Coordinate logistics services, such as vehicle rental, travel and missions for technical specialists, subcontractors and third parties;</li>
<li>Dialogue/cooperate with stakeholders and address issues in a timely and effective manner</li>
<li>Advise on documentation requirements of local authorities/governments.</li></ul></div></div> 


</div><div><div><div><div>Job Categories: Open Call for CV/Resumes
</div><div>Job Types: Contract
</div><div>Job Locations: Islamabad Pakistan</div></div></div></div></div>

Project Field Coordinator

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