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administrative coordinator

Secours islamique France

<div></div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>A propos</b></h2>
</div></div><div><div><p>Created in 1991, Secours Islamique France (SIF) is an international non-governmental relief and development organization (NGO). SIF acts in strict neutrality, without distinction of origin, gender or religion, and is dedicated to alleviating the suffering of the world's most deprived populations.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>Votre mission</b></h2>
</div></div><div><div><p>Reporting to the Head of Mission, the Administrative Coordinator will be in charge of managing the finance teams in the mission.<br>
<br>
Your main tasks will be as follows (non-exhaustive and evolving list):</p><ul><li><p>
Contribute to the mission&rsquo;s operational strategy and decision-making by analyzing challenges and proposing solutions ;</p></li><li><p>
Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets ;</p></li><li><p>
Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed ;</p></li><li><p>
Supervise recruitment, onboarding, and performance management of administrative and finance staff ;</p></li><li><p>
Compile and submit regular administrative and financial reports to the Head of Mission.</p></li></ul>
</div></div><div><div><h2 class="jobSectionHeader"><b>Le profil id&eacute;al
</b></h2>
</div></div><div><div><ul><li><p>Diploma required: 5 years' higher education (business school, management and business administration) ;</p></li><li><p>
Minimum Experience : Atleast 3 years' experience as a field administrator and/or experience in management control at the head office of an NGO required ;</p></li><li><p>
Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.) ;</p></li><li><p>
Proficiency in project cycle management and IT tools ;</p></li><li><p>
Ability to quickly assess administrative shortcomings and implement corrective measures ;</p></li><li><p>
Managerial skills and ability to work both in an emergency and on major projects ;</p></li><li><p>
Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field ;</p></li><li><p>
Fluent English essential.</p></li></ul><h1 class="jobSectionHeader"><b>
Conditions :</b></h1><ul><li><p>
6 months, full time, renewable;</p></li><li><p>
Contract start date: Immediately ;</p></li><li><p>
Remuneration according to profile;</p></li><li><p>
Per diem, guesthouse;</p></li><li><p>
Health insurance &ndash; 60% covered by SIF;</p></li><li><p>
Repatriation/liability insurance &ndash; 100% covered by SIF;</p></li><li><p>
Break allowance during the 3 and 9 month breaks;</p></li><li><p>
Airfare to and from the mission location to home &ndash; paid by SIF at 6 and 12 months.</p></li></ul><h1 class="jobSectionHeader"><b>
A Committed HR Policy:</b></h1><p>
Secours Islamique France considers diversity a strength. We therefore review all applications as long as they demonstrate the required skills for the position.</p><p>
SIF enforces zero tolerance toward any form of fraud, corruption, moral harassment, abuse, or violence of any kind, and more generally, any violation of legislation, regulations, or the internal code of conduct.</p><p>
As a humanitarian NGO, the principle of &quot;Do no harm&quot; is central for SIF: we ensure that the respect and safety of the children we support in our projects remain a primary consideration for all our staff and partners.</p><p>
Our charter represents a true commitment: we mobilize all our personnel in the promotion, dissemination, and respect of the principles it sets forth.</p><p>
Together, let us rise to the challenge of solidarity that transcends differences.</p>
</div></div></div><div></div><div><div><div><div><div><div><div><div>Publi&eacute; le 30/10/2025</div></div></div>
</div></div><div></div><div><div><div><div><div>Territoire f&eacute;d&eacute;ral d'Islamabad</div></div></div>
</div></div><div></div><div><div><div><div>CDD</div></div></div></div></div></div></div></div></div></div></div><p></p>

ADMINISTRATIVE COORDINATOR PAKISTAN M/F

Career Development Center COMSATS University Islamabad-Islamabad Campus

<div>
 <strong>
  Position:
 </strong>
 Executive Coordinator (Female)
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist management in planning, coordinating, and executing daily operations.
  </li>
  <li>
   Manage schedules, appointments, and meeting arrangements.
  </li>
  <li>
   Prepare meeting agendas, take minutes, and follow up on action items.
  </li>
  <li>
   Support internal and external communication between teams and clients.
  </li>
  <li>
   Maintain documentation and reports in organized manner.
  </li>
  <li>
   Coordinate logistics for client meetings and company events.
  </li>
  <li>
   Handle correspondence, emails, and phone inquiries in a professional manner.
  </li>
  <li>
   Ensure smooth day-to-day office coordination and assist in project tracking.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Communication, Marketing, or a related field.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Strong organizational and multitasking abilities with attention to detail.
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  </li>
  <li>
   Ability to work independently and collaboratively in a team.
  </li>
  <li>
   Professional demeanor and ability to maintain confidentiality.
  </li>
  <li>
   Willingness to attend client meetings in Lahore along with the team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location:
 </strong>
 Johar Town, Lahore (Onsite)
 <br/>
 <br/>
 <strong>
  Timings:
 </strong>
 10:00 AM to 7:00 PM
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-time onsite
 <br/>
 <br/>
 Interested candidates can submit their resumes to careers@invobyte.com or contact us directly at
 <strong>
  03054315433
 </strong>
</div>


Executive Coordinator (Female) at InvoByte

Clearoute

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Clearoute Inc. is a professional services company that helps businesses grow through various offerings, including branding, marketing, web development, and consulting. We have been in the industry for over 25 years, establishing ourselves as a trusted growth partner. We pride ourselves on innovative solutions, effective communication, and rigorous planning to ensure our client's requirements are met in a timely and effective manner.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We believe a great business starts with its people. We prioritize our employees' growth and learning, providing them significant exposure to a wide range of industries and allowing them flexibility within their role to focus on what they are passionate about and can be the most successful in.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  We&rsquo;re looking for a detail-oriented
  <strong>
   Administrative Assistant
  </strong>
  to support our growing operations in Pakistan. This role is ideal for someone highly organized, proactive, and comfortable working in a fast-paced environment that supports an international team. You will be responsible for day-to-day administrative coordination, document management, and internal communication to ensure smooth business operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage calendars, meeting coordination, and scheduling across global time zones.
  </li>
  <li>
   Prepare and organize documents, reports, and presentations for meetings.
  </li>
  <li>
   Track deadlines, deliverables, and follow-ups to ensure timely completion.
  </li>
  <li>
   Maintain digital records, shared drives, and confidential documentation.
  </li>
  <li>
   Draft, proofread, and format correspondence and internal communications.
  </li>
  <li>
   Liaise with internal and external stakeholders to coordinate meetings and updates.
  </li>
  <li>
   Conduct light research and compile information for business briefs and projects.
  </li>
  <li>
   Support travel planning, expense reporting, and logistical arrangements when needed.
  </li>
  <li>
   Proactively identify opportunities to improve workflow efficiency and organization.
  </li>
  <li>
   Handle sensitive information with professionalism and confidentiality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
  </li>
  <li>
   2&ndash;4 years of experience in executive or administrative support.
  </li>
  <li>
   Excellent command of written and spoken English.
  </li>
  <li>
   Strong organizational and multitasking skills with exceptional attention to detail.
  </li>
  <li>
   Proficiency in Google Workspace and Microsoft Office Suite (Docs, Sheets, Slides, Outlook).
  </li>
  <li>
   Ability to work efficiently across multiple time zones (Canada and Pakistan).
  </li>
  <li>
   Professional, resourceful, and capable of working independently with minimal supervision.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Skills
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting C-level executives or senior management.
  </li>
  <li>
   Familiarity with tools such as Asana, Slack, Zoom, and project tracking systems.
  </li>
  <li>
   Strong note-taking, follow-up, and communication skills.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Clearoute
  </strong>
 </p>
 <ul>
  <li>
   Work closely with executive leadership in a high-impact role.
  </li>
  <li>
   Be part of a global team driving innovation and operational excellence.
  </li>
  <li>
   Gain exposure to international business communication and executive-level operations.
  </li>
  <li>
   Competitive compensation and long-term growth opportunities within the organization.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

iTech Gemini

<p>This dual-role position combines Human Resources responsibilities (such as recruitment, onboarding, and employee engagement) with personal assistant duties to the executive team (including scheduling, correspondence, and administrative coordination).</p><p>You&rsquo;ll play a key role in maintaining smooth operations, supporting leadership, and ensuring our workplace culture remains positive, efficient, and professional.</p><p>Key Responsibilities</p><p>Human Resources:</p><ul><li>Manage the end-to-end recruitment process (job postings, screening, interviews, offers)</li><li>Maintain employee records and HR databases</li><li>Assist with onboarding, training coordination, and performance reviews</li><li>Support payroll and benefits administration</li><li>Handle HR documentation, policies, and compliance matters</li><li>Organize team-building activities and staff communications</li></ul><p>Personal Assistant Duties:</p><ul><li>Manage calendars, appointments, and travel arrangements for executives</li><li>Draft and manage correspondence, reports, and presentations</li><li>Handle confidential information with discretion</li><li>Assist in personal and professional tasks as needed (scheduling, errands, event planning)</li><li>Coordinate internal and external meetings, including logistics and minutes</li></ul><p>Qualifications</p><ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field preferred</li><li>2+ years of experience in HR, executive support, or administrative roles</li><li>Strong interpersonal and communication skills</li><li>High level of discretion and professionalism</li><li>Excellent organizational and multitasking abilities</li><li>Proficiency in MS Office / Google Workspace; experience with HR software is a plus</li></ul><p>Why Join Us?</p><ul><li>Be part of a dynamic, collaborative team</li><li>Opportunity to grow and shape both HR practices and leadership operations</li><li>Supportive work environment that values initiative and integrity</li></ul><p>Job Types: Full-time, Internship<br/>Contract length: 3 months</p><p>Pay: Rs5,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you comfortable with in person meeting and travel in this internship?</li></ul><p>Work Location: In person</p>

HR & Personal Assistant

Accotech Pvt Ltd

<p><b>Position:</b> Executive Assistant<br/><b>Location:</b> DHA-2 Islamabad</p><p><b>Overview:</b><br/>We are looking for a <b>sharp, proactive, and hands-on Executive Assistant</b> to support the CEO in managing communications and multiple ongoing projects. The ideal candidate will be highly organized, tech-savvy, and capable of handling tasks with minimal supervision.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the <b>emails, calendar, and calls</b> efficiently.</li><li>Prepare and follow up on <b>meeting notes, reminders, and action items.</b></li><li>Assist with <b>proposal preparation</b> and external communication.</li><li>Handle <b>basic correspondence and coordination</b> across internal and external teams.</li><li><b>Manage all communication and follow-ups</b>.</li><li>Attend <b>webinars and record key takeaways or action points.</b></li><li>Perform other <b>ad hoc administrative and operational tasks</b> as needed.</li></ul><p><b>Requirements:</b></p><ul><li>Excellent <b>verbal and written English communication</b> skills.</li><li><b>Proactive, organized, and hands-on</b> working style.</li><li>Strong <b>IT and digital literacy</b> (Google Workspace, CRMs, project management tools, etc.).</li><li><b>1&ndash;2 years of experience</b> in an Executive Assistant, Admin, or Operations role.</li><li>Background in <b>accounting or technology</b> is a strong advantage.</li><li>Must be available to work <b>UK business hours. (1:00 pm to 9:30 pm).</b></li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Executive Assistant

Rutledge Omni Services

<p>Job description and responsibilities shall include but not restricted to:</p><ul><li>Administrate the office and security staff of the Company</li><li>Be responsible for the maintenance of the office building and furniture</li><li>Maintain Attendance record for the Base employees.</li><li>Handle and manage the local visa cases with visa agent</li><li>Prepare checklist for the maintenance of the office building and furniture on regular basis</li><li>Perform various purchasing functions; administrative &amp; operational review and/or prepare quotation/purchase packages for equipment or supplies; upon the approval of all departmental PR/MR. (Building Material, Unit Maintenance &amp; Other Material)</li><li>Deal with local authorities for all the matters related to the Company and preparation of paperwork accordingly</li><li>Support the Company procurement, communication and HR administration and recruitment process</li><li>Receive and process the vendor quotations for the next level of approval</li><li>Scheduling and organising internal/ external; meetings, trainings and events</li><li>Record keeping of all expat / local staff credentials</li><li>Provide support and cover to other administrators during busiest periods or absence as agreed with by your line manager</li><li>Be responsible for any other duties that may be assigned from time to time as your reporting supervisor or management deems fit.</li></ul><p>Jobs Requirements:-</p><ul><li>Master&rsquo;s degree in any discipline, preferably in Project Management or an equivalent field, from a reputable institution.</li><li>Minimum 2 years, preferably with a multinational company.</li><li>Proficient in written and spoken English.</li></ul><p>Rutledge Omni Services Pte Ltd - Pakistan Office</p><p>Plot #126, Near NUST Gate #3, End of Main Double Road, Sector H13/4, Islamabad</p><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Work Location: In person</p>

Administrative Executive

Alpha Corporation

<p>Alpha Corporation is a trusted healthcare solutions provider in Pakistan, representing some of the world&rsquo;s leading medical technology brands. With a diverse portfolio spanning ICU, NICU, OT, Rehabilitation, and Hospital Equipment, we are committed to delivering innovative, evidence-based products that improve patient care and clinical outcomes. Our partnerships with globally recognized manufacturers and our dedicated local support team enable us to provide turnkey solutions, from installation to after-sales service, ensuring lasting value for healthcare institutions.<br/>As we continue to expand, we are seeking a talented Technical Coordinator to join our growing team.</p><p><b>Job Description: </b><br/>As a Technical Coordinator, you will be responsible for managing and coordinating all technical and administrative aspects of the quotation and project support process. You will play a vital role in ensuring timely and compliant preparation of proposals, supporting the sales team, and maintaining alignment with internal departments such as logistics, finance, and product management.</p><p><b>Key Responsibilities: </b></p><ul><li>Technical Quotation Support: Prepare and issue accurate technical and commercial quotations based on customer inquiries, ensuring compliance with specifications and requirements.</li><li>Sales Team Collaboration: Coordinate with sales representatives to gather technical details and client requirements. Support the team in preparing competitive, technically sound proposals.</li><li>Client Coordination: Respond to customer inquiries related to product specifications, quotations, and delivery timelines. Ensure timely and professional communication.</li><li>Quotation &amp; Project Tracking: Monitor the status of all quotations and technical proposals. Follow up on pending quotes, assist in converting them into confirmed orders, and support any required documentation revisions.</li><li>Tender/Bidding Document Preparation: Prepare and compile comprehensive tender and bidding documents in alignment with client specifications, legal requirements, and internal standards. Ensure timely submission and compliance with all procedural and technical requirements of the tendering process.</li></ul><p><b>Qualifications: </b></p><ul><li>Education: Bachelor&rsquo;s degree in Biomedical Engineering, or related field preferred.</li><li>Experience: 2+ years of experience in a sales support role, with a focus on quotation preparation, pricing, or sales administration.</li></ul><p><b>Skills: </b></p><ul><li>Strong attention to detail and accuracy in preparing quotations.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with CRM or sales management software.</li><li>Strong communication skills, both written and verbal, with the ability to engage with clients and internal teams effectively.</li><li>Ability to manage multiple tasks and meet deadlines.</li></ul><p><b>Benefits: </b></p><ul><li>Competitive salary commensurate with experience.</li><li>Opportunity to work in a dynamic and supportive environment.</li><li>Career growth and professional development opportunities.</li><li>Work with a team of passionate and skilled professionals.</li></ul><p><b>How to Apply: </b>If you are passionate about making a difference in healthcare and possess the qualifications outlined above, we'd love to hear from you! Please submit your resume and a cover letter detailing your relevant experience to hr@alphacorp.com.pk</p><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Sales Coordinator: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Technical Sales Coordinator

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