executive assistant

accounts assistant

female office assistant Jobs in Islamabad

female office assistant

office assistant

office assistant - female Jobs in Islamabad

office assistant - female

administrative assisstant

Apex Nationwide Ltd

We are looking for a reliable and well-organized Administrative Assistant to join our team. The ideal candidate should have strong communication skills, especially in English, and be able to handle daily office tasks efficiently.Key Responsibilities:* Manage office operations and administrative tasks* Handle emails, calls, and correspondence in English* Maintain records and documentation* Assist in scheduling meetings and coordinating with team members* Support management with day-to-day tasksRequirements:* Good command of spoken and written English* Basic computer skills (MS Office, Email handling)* Strong organizational and time-management skills* Ability to work independently and in a team* Previous admin experience is a plusJob Type: Full-timePay: Rs70,000.00 - Rs90,000.00 per monthWork Location: In person

Administrative Assisstant

Khattaksons Pvt LTD

A Personnel Secretary (often called an HR Secretary or Administrative Secretary in HR departments) supports the daily operations of the human resources or personnel office. The role combines administrative duties with basic HR functions.Here&rsquo;s a clear breakdown of the job description:Job Title: Personnel SecretaryPersonnel Secretary provides administrative and clerical support to the HR or personnel department. To help maintain employee records, assist with recruitment processes, and ensure smooth communication within the organization.Key Responsibilities1. Administrative Support<ul><li>Manage office correspondence (emails, letters, phone calls)</li><li>Schedule meetings, interviews, and appointments</li><li>Prepare reports, memos, and documents</li><li>Maintain filing systems (physical and digital)</li></ul>2. Employee Records Management<ul><li>Maintain and update employee files</li><li>Handle confidential personnel information securely</li><li>Record attendance, leave, and payroll-related data</li></ul>3. Recruitment Assistance<ul><li>Post job advertisements</li><li>Schedule interviews and communicate with candidates</li><li>Prepare interview documents and employment contracts</li></ul>4. Communication &amp; Coordination<ul><li>Act as a link between employees and HR management</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Coordinate internal communications</li></ul>5. Office Management Tasks<ul><li>Order office supplies</li><li>Maintain office equipment</li><li>Ensure smooth day-to-day office operations</li></ul>Required Skills<ul><li>Strong organizational and time management skills</li><li>Good communication (written and verbal)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Attention to detail and accuracy</li><li>Ability to handle confidential information</li><li>Basic knowledge of HR procedures</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, HR, or related field</li><li>Previous administrative or secretarial experience (preferred)</li></ul>Work Environment<ul><li>Typically office-based</li><li>Works closely with HR managers and staff</li><li>Standard working hours (may vary depending on organization)</li></ul>Pay: From Rs30,000.00 per monthWork Location: In person

Personel Secretary

Win Win Marketing & Developers SMC Pvt. Ltd

Job Title: Manager Administration Company: Win Win Marketing &amp; Developers Pvt Ltd (Real Estate) Location: Blue Area, Islamabad Timings: 9:00 AM &ndash; 6:00 PM Working Days: 6 Days a WeekJob Summary: A competent and proactive Manager Administration will act as the central point of contact for all administrative operations. The role requires strong expertise in documentation, purchasing, vendor management, staff supervision, coordination, and event management to ensure smooth office operations.Documentation &amp; Record Management Maintain and organize all company records, files, and documentation  Ensure confidentiality and proper filing systems  Manage administrative databases and reportsPurchasing &amp; Procurement Handle quotations, invoices, and purchase orders  Manage procurement process and vendor coordination  Ensure timely availability of office suppliesVendor Management Develop and maintain relationships with vendors  Negotiate contracts and monitor vendor performance  Ensure cost-effective purchasing and service qualityEvent &amp; Conference Management Plan and organize in-house and external events  Manage meetings, conferences, and corporate gatherings  Coordinate logistics and event executionStaff Supervision &amp; Task Management Supervise administrative staff (housekeeping, mess, support staff)  Assign daily tasks and monitor performance  Ensure discipline and operational efficiencyOffice Operations &amp; Coordination Oversee daily administrative operations  Coordinate between departments for smooth workflow  Manage office maintenance and utilitiesAssets &amp; Inventory Management Maintain company asset records  Monitor office supplies and inventory levels  Ensure proper utilization of resourcesFinancial &amp; Expense Management Manage petty cash and expense tracking  Assist in basic bookkeeping activities  Prepare administrative expense reportsTravel &amp; Scheduling Management Arrange meetings, appointments, and travel plans  Manage calendars and coordination for managementVehicle &amp; Logistics Management Monitor company vehicles and logbooks  Ensure proper maintenance and usage trackingPolicy Implementation &amp; Compliance Ensure adherence to company policies and procedures  Update office policies when requiredEmployee Support &amp; Onboarding Facilitate onboarding arrangements for new employees  Provide administrative support to all departmentsReporting &amp; Additional Responsibilities Prepare and submit monthly performance reports  Perform any other task assigned by managementHiring Criteria: Qualification &amp; Skills Bachelor&rsquo;s or Master&rsquo;s degree  Minimum 5 years of relevant experience (Real Estate preferred) or any good company experience  Strong grip on admin operations, vendor management &amp; procurement  Proficient in MS Office (Excel, Word, PowerPoint)  Excellent communication &amp; organizational skills  Strong problem-solving and multitasking abilitiesPay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Manager Admin

Think Higher Consultants

Job Summary: We are looking for a Senior Customer Support Officer to provide high-quality service to clients and support daily administrative activities in a professional office environment. The role involves being the first point of contact for clients and ensuring smooth communication and coordination throughout the process.Key Responsibilities:<ul><li>Greet clients professionally and handle inquiries via phone, email, and in person</li><li>Provide accurate information regarding services and appointment procedures</li><li>Schedule, confirm, and manage client appointments</li><li>Follow up with clients regarding documents, payments, and application updates</li><li>Handle client concerns in a polite and professional manner</li><li>Maintain confidentiality of all client and company information</li></ul>Administrative Duties:<ul><li>Maintain and organize client records and documentation</li><li>Support consultants with case-related administrative work</li><li>Assist in preparing reports, data entry, and correspondence</li><li>Monitor office supplies and support daily operations</li><li>Coordinate with internal teams for smooth workflow</li><li>Ensure compliance with company policies</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree</li><li>2&ndash;4 years of experience in customer service or administrative roles (experience in visa/immigration or service industry is a plus)</li><li>Strong English communication skills (spoken &amp; written)</li><li>Good interpersonal and organizational skills</li><li>Professional behavior, punctuality, and discipline</li><li>Basic computer skills</li><li>Ability to multitask and work under pressure</li></ul>Job Type: Full-timeWork Location: In person

Senior Customer Support Officer

Job Overview: The Customer Service Representative plays a key role in ensuring a smooth and professional client experience while assisting with the day-to-day administrative functions of a visa consultancy firm. This position serves as the first point of contact for clients and requires excellent communication skills, a professional attitude, and the ability to handle confidential information responsibly.Key Responsibilities:<ul><li>Greet and assist clients in a courteous and professional manner, both in person and through phone or email communication</li><li>Provide clear and accurate information about visa services, processes, and appointment scheduling</li><li>Manage appointment bookings, confirmations, and updates efficiently</li><li>Follow up with clients regarding documentation, fees, and application progress</li><li>Handle client queries, concerns, and complaints with patience and professionalism</li><li>Ensure the confidentiality and security of all client-related and immigration information</li></ul>Administrative Duties:<ul><li>Maintain well-organized client records, files, and documentation systems</li><li>Assist consultants with administrative support related to ongoing cases</li><li>Perform data entry, prepare basic reports, and draft routine communications</li><li>Monitor office inventory and contribute to smooth daily office operations</li><li>Coordinate with team members and departments to ensure efficient workflow</li><li>Adhere to company policies and operational procedures at all times</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in any relevant field</li><li>1&ndash;3 years of experience in customer service or administrative roles (experience in visa/immigration or service-based industry is an advantage but not required)</li><li>Strong command of English, both spoken and written</li><li>Excellent communication and interpersonal abilities</li><li>Professional demeanour with punctuality and discipline</li><li>Basic knowledge of computer systems and office software</li><li>Ability to manage multiple tasks and perform well under pressure</li></ul>Job Type: Full-timeWork Location: In person

Customer Service Representative

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters
 </li>
 <li>
 Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs
 </li>
 <li>
 Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports
 </li>
 <li>
 Assist in asset custody documentation and support periodic physical asset verification exercises as assigned
 </li>
 <li>
 Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained
 </li>
 <li>
 Coordinate meeting logistics, visitor management, and internal event arrangements as required
 </li>
 <li>
 Ensure proper filing, documentation control, and record retention for administrative approvals and service requests
 </li>
 <li>
 Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director
 </li>
 <li>
 Support audit reviews by ensuring availability of complete and accurate administrative records
 </li>
 <li>
 Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA's mandate.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's (Minimum 16 years) in Business/Public Administration or related discipline.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of relevant administration experience
 </li>
 <li>
 Strong coordination, documentation, and communication skills
 </li>
 </ul>
</div>

Admin Officer | NAFSA

An Executive Assistant (EA) shall provide high-level administrative support to senior executive . The role goes beyond basic clerical tasks and involves coordination, communication, and decision support.Role OverviewThe Executive Assistant shall support executive by managing schedules, handling communications, organizing operations, and ensuring the executive&rsquo;s day-to-day activities run efficiently.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Manage and maintain executive calendars</li><li>Schedule meetings, appointments, and travel arrangements</li><li>Prioritize appointments and resolve scheduling conflicts</li></ul>2. Communication Handling<ul><li>Act as the point of contact between the executive and internal/external stakeholders</li><li>Screen calls, emails, and correspondence</li><li>Draft and respond to emails, memos, and reports</li></ul>3. Meeting Coordination<ul><li>Prepare agendas, presentations, and documents</li><li>Take meeting minutes and follow up on action items</li><li>Coordinate logistics for meetings and events</li></ul>4. Travel &amp; Logistics<ul><li>Arrange domestic and international travel (flights, hotels, transport)</li><li>Prepare travel itineraries and expense reports</li></ul>5. Administrative Support<ul><li>Maintain records, files, and confidential documents</li><li>Handle office management tasks when needed</li><li>Assist with project coordination and reporting</li></ul>6. Decision Support<ul><li>Conduct research and prepare briefings</li><li>Help executives make informed decisions by organizing data</li></ul>Required Skills &amp; Qualifications<ul><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication</li><li>Proficiency in tools like Microsoft Office or Google Workspace</li><li>High level of discretion and confidentiality</li><li>Problem-solving and multitasking abilities</li><li>Attention to detail</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree (often preferred)</li><li>2&ndash;5+ years of administrative or executive support experience</li></ul>Key Traits<ul><li>Professional and proactive</li><li>Reliable and trustworthy</li><li>Adaptable in fast-paced environments</li><li>Strong interpersonal skills</li></ul>Optional / Advanced Duties (Senior EA Roles)<ul><li>Managing budgets and expenses</li><li>Supervising junior administrative staff</li><li>Supporting strategic planning</li><li>Liaising with board members or investors</li></ul>Pay: From Rs40,000.00 per hourWork Location: In person

Executive Assistant

Explore 115+ Administrative assisstant in Islamabad this May. Find roles across top companies and apply now to boost your career.