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administrative assistant

executive assistant

LMKR

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a detail-oriented and dependable Executive Assistant to provide high-level administrative support to the President. The role requires proactive management of day-to-day priorities, communication, scheduling, and cross-departmental coordination. The Executive Assistant must be able to stay one step ahead, manage sensitive information with professionalism, and ensure smooth executive operations.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 &bull; Manage the President&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 &bull; Serve as the primary point of contact between the President and internal/external stakeholders.
 
 
 &bull; Draft and prepare emails, letters, reports, and presentations.
 
 
 &bull; Organize meeting materials, take minutes, and track follow-up actions.
 
 
 &bull; Maintain confidentiality of all sensitive and personal information.
 
 
 &bull; Assist in planning and coordinating executive meetings, company events, and official visits.
 
 
 &bull; Conduct research and gather information to support executive decision-making.
 
 
 &bull; Handle ad hoc administrative and operational tasks as required.
 
 
 &bull; Utilize productivity and collaboration platforms such as Microsoft Teams, Slack, Zoom, Google Workspace, and Monday.com.
 
 
 &bull; Work with ERP systems and other business software tools; leverage AI-driven tools to improve efficiency and streamline workflows.
 
 
 &bull;
 
 Must be flexible in managing varying work hours, including the ability to overlap with U.S. business hours as required.
 
 
 
 
 
 
 
 Required Skills:
 
 
 
 &bull; Excellent communication and interpersonal skills.
 
 
 &bull; Strong organizational skills with exceptional attention to detail.
 
 
 &bull; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Ability to prioritize, multitask, and work independently in a fast-paced environment.
 
 
 &bull; High degree of professionalism, discretion, and confidentiality.
 
 
 &bull; Ability to effectively use collaboration tools, ERP systems, and AI-enhanced productivity solutions.
 
 
 
 
 
 
 Experience:
 
 
 
 &bull; 6&ndash;10 years of experience supporting senior executives or leadership teams.
 
 
 
 
 
 
 Location:
 
 
 
 &bull; Islamabad(On-site)
 
</div>

Executive Assistant

Health and Jobs

<div>
 
 
 About Us
 
 
 
 At
 
 Health and Jobs
 
 , we&rsquo;re a
 
 fast-growing recruitment company
 
 passionate about connecting exceptional talent with leading organizations across diverse industries.
 
 
 Our mission is simple yet powerful to
 
 bridge the gap between talent and opportunity
 
 , helping businesses build
 
 high-performing teams
 
 while empowering professionals to
 
 achieve their career goals
 
 .
 
 
 
 
 
 We pride ourselves on delivering
 
 tailored workforce solutions
 
 ,
 
 seamless hiring experiences
 
 , and
 
 long-term partnerships
 
 that foster growth and success.
 
 
 We&rsquo;re now seeking a
 
 highly organized, proactive, and resourceful Executive Assistant
 
 to join our team someone who thrives in fast-paced environments, anticipates needs before they arise, and helps our leadership team stay focused on what matters most: growth, strategy, and impact.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Calendar Management
 
 
 <ul>
 <li>
 Manage complex executive calendars, ensuring efficient scheduling and time optimisation.
 </li>
 <li>
 Coordinate internal and external meetings, including client calls, project reviews, and company events.
 </li>
 <li>
 Anticipate conflicts, propose smart solutions, and maintain alignment with key business priorities.
 </li>
 </ul>
 
 
 
 
 
 Client Communication &amp; Relationship Management
 
 
 <ul>
 <li>
 Act as a
 
 primary liaison
 
 for clients delivering clear, professional, and timely communication.
 </li>
 <li>
 Oversee
 
 client onboarding
 
 , including account setup, Zoom/Outlook configuration, and software provisioning.
 </li>
 <li>
 Build lasting relationships with clients and partners, ensuring an exceptional experience at every touchpoint.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination &amp; Operational Support
 
 
 <ul>
 <li>
 Support ongoing projects by tracking deliverables, following up on action items, and facilitating communication between teams.
 </li>
 <li>
 Assist in preparing
 
 proposals, reports, and presentations
 
 with accuracy and polish.
 </li>
 <li>
 Identify workflow challenges and recommend improvements to enhance efficiency.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 <ul>
 <li>
 Plan and organize
 
 team meetings, conferences, and special events
 
 , managing agendas and logistics end-to-end.
 </li>
 <li>
 Take detailed meeting notes and ensure follow-up actions are completed on schedule.
 </li>
 <li>
 Coordinate tech requirements for seamless
 
 virtual and in-person events
 
 .
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Expense Coordination
 
 
 <ul>
 <li>
 Arrange
 
 domestic and international travel
 
 , managing itineraries, documentation, and budgets.
 </li>
 <li>
 Review and reconcile expense reports promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Administrative Excellence &amp; Confidentiality
 
 
 <ul>
 <li>
 Draft and proofread executive communications, reports, and internal documents with precision.
 </li>
 <li>
 Handle sensitive information with
 
 utmost confidentiality and professionalism
 
 .
 </li>
 <li>
 Manage contact lists, office supplies, and onboarding logistics for new hires.
 </li>
 </ul>
 
 
 
 
 
 Cross-Functional Collaboration
 
 
 <ul>
 <li>
 Liaise with internal teams, executives, and external stakeholders to ensure alignment and progress.
 </li>
 <li>
 Support
 
 special initiatives and process improvement projects
 
 that drive operational excellence.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Proven experience as an
 
 Executive Assistant
 
 ,
 
 Project Coordinator
 
 , or in a similar role.
 </li>
 <li>
 Exceptional
 
 communication and interpersonal skills
 
 .
 </li>
 <li>
 Strong
 
 organizational, time management, and multitasking
 
 abilities.
 </li>
 <li>
 Tech-savvy with proficiency in
 
 Microsoft Office, Outlook, Zoom
 
 , and project management tools.
 </li>
 <li>
 High level of
 
 discretion, integrity, and professionalism
 
 .
 </li>
 <li>
 Proactive problem-solver and adaptable team player.
 </li>
 <li>
 Experience with
 
 Quip, Slack, Salesforce, or Tableau
 
 is a plus.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 5+ years
 
 of administrative experience supporting senior executives.
 </li>
 <li>
 
 Bachelor&rsquo;s degree
 
 required; Master&rsquo;s degree preferred.
 </li>
 <li>
 Experience with
 
 virtual meeting platforms
 
 (Zoom, Google Meet, Webex, etc.).
 </li>
 <li>
 Demonstrated ability to
 
 manage cross-functional priorities
 
 in a fast-paced environment.
 </li>
 <li>
 Strong written and verbal communication skills with a polished, professional demeanor.
 </li>
 <li>
 Proven ability to build relationships and manage competing priorities with confidence and tact.
 </li>
 </ul>
 
 
 
 
 
 Why Join Health and Jobs?
 
 
 <ul>
 <li>
 Be part of a
 
 high-energy, mission-driven organization
 
 that&rsquo;s shaping the future of recruitment.
 </li>
 <li>
 Collaborate with a
 
 supportive leadership team
 
 and innovative professionals.
 </li>
 <li>
 Enjoy a role where your organization, initiative, and communication truly make an impact.
 </li>
 </ul>
 
 
 
 
 🚀
 
 Apply Today
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional ready to elevate your career and contribute to a growing company, we&rsquo;d love to meet you!
 
 
 
 
 
 Join
 
 Health and Jobs
 
 and help us continue connecting talent with opportunity.
 
 
 
 
 
 https://healthandjobs.com/
 
</div>

CabCall Experts (CCE)

Job SummaryCabCall Experts is looking for a highly organized and proactive Executive Assistant to the CEO. The successful candidate will manage the CEO&rsquo;s schedule, travel, communication, and key follow-ups, ensuring smooth operations while the CEO travels frequently. This is a fast-paced role that requires excellent communication, professionalism, and attention to detail.Responsibilities- Manage the CEO&rsquo;s calendar, meetings, and appointments.- Coordinate domestic and international travel, itineraries, and logistics.- Prioritize and organize emails, messages, and follow-ups for the CEO.- Prepare meeting agendas, briefs, minutes, and follow-up action items.- Liaise with internal management teams and act as a point of contact on behalf of the CEO.- Track deadlines, deliverables, and ongoing tasks to ensure timely completion.- Assist in preparing presentations, reports, and documents.- Maintain organized records and handle confidential information with discretion.- Support day-to-day administrative and executive support tasks as needed.Requirements- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar role.- Strong written and verbal communication skills in English.- Excellent time-management, planning, and organizational skills.- Proficiency in Google Workspace / MS Office and online scheduling tools.- Ability to work independently, take initiative, and handle pressure.- Professional demeanor and strong sense of responsibility and confidentiality.Preferred- Experience supporting a CEO or senior leadership.- Prior experience in a fast-paced or growing company.- Flexibility to adjust working hours based on CEO&rsquo;s travel and meeting schedule.Benefits- Opportunity to work directly with the CEO of a growing company.- Growth opportunities into operations or management support roles.- Dynamic, professional work environment.How to ApplyPlease apply through Indeed or send your CV with a short cover note explaining why you are a good fit for this role to Jobs@cabcallexperts.comJob Type: Full-timePay: Rs160,000.00 - Rs190,000.00 per monthWork Location: In person

Executive Assistant to CEO

Ledelsea

Company &amp; Role OverviewSourceNow is seeking an exceptionally organized, proactive, and discreet Personal Assistant (PA) to provide high-level, confidential administrative and personal support to our CEO and Co-founder. This is a crucial role for a highly motivated individual who thrives in a fast-paced environment and can anticipate needs before they are stated. The ideal candidate will serve as the primary gatekeeper and organizational force, enabling the CEO to focus entirely on strategic business objectives.Key Responsibilities1. Executive and Administrative Support<ul><li>Calendar Management: Manage and optimise a complex, demanding, and ever-changing professional and personal calendar, including scheduling meetings, calls, and travel while accounting for time zone differences.</li><li>Communication Gatekeeping: Act as the first point of contact, screening and prioritizing phone calls, emails, and direct mail to ensure the CEO&rsquo;s time and attention are focused on high-priority items.</li><li>Document Preparation: Prepare, edit, and proofread correspondence, presentations, reports, and memos, often involving highly confidential or sensitive information.</li><li>Expense Management: Process and track expense reports, invoices, and budgets for the CEO, ensuring timely and accurate reconciliation.</li></ul>2. Travel and Logistics Coordination<ul><li>Comprehensive Travel Planning: Arrange detailed domestic and international travel logistics, including flights, ground transportation, accommodations, and itinerary creation, often requiring rapid changes.</li><li>Meeting Logistics: Coordinate meeting agendas, prepare necessary briefing materials, and arrange catering or technology requirements for internal and external meetings.</li></ul>3. Personal Support &amp; Projects<ul><li>Personal Appointments: Manage personal scheduling, appointments (doctors, maintenance, etc.), and reservations as needed.</li><li>Errands &amp; Purchasing: Handle confidential personal errands, including purchasing gifts, managing household vendor relationships, and other personal tasks.</li><li>Special Projects: Support the CEO on various ad-hoc personal and professional projects, often requiring independent research and follow-through.</li></ul>4. Team and Stakeholder Liaison<ul><li>Internal Coordination: Serve as a reliable and professional liaison between the CEO, executive team, board members, investors, and internal staff.</li><li>Confidentiality: Maintain the highest level of confidentiality and discretion concerning all personal and business matters.</li></ul>Required Qualifications and Skills<ul><li>Experience: Minimum of 2 years of experience as a Personal Assistant, Executive Assistant, or similar high-level support role, preferably supporting a C-level executive or Founder.</li><li>Technical Proficiency: Expert level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace (Gmail, Docs, Sheets, Slides).</li><li>Organizational Skills: Exceptional organisational and time management skills, with an unwavering attention to detail.</li><li>Communication: Outstanding written and verbal communication skills, with a professional and diplomatic demeanor.</li><li>Travel Expertise: Proven ability to manage complex, multi-stop international travel arrangements and logistics.</li><li>Education: Bachelor&rsquo;s degree preferred, or equivalent experience.</li></ul>Essential Personal Traits<ul><li>Proactivity &amp; Foresight: The ability to anticipate needs, identify potential issues, and solve problems independently before they escalate.</li><li>Adaptability: Proven ability to handle multiple tasks simultaneously, prioritise effectively, and adapt quickly to shifting demands and priorities.</li><li>Discretion &amp; Trustworthiness: Absolute integrity and the ability to handle sensitive, proprietary, and personal information with the utmost discretion.</li><li>Professionalism: A polished, composed, and professional demeanour under pressure.</li><li>Tech Savviness: Comfortable utilizing various software tools (e.g., project management, CRM) and quickly adopting new technologies</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthWork Location: In person

Personal Assistant to CEO

AKY Services Pvt. Ltd

Join P-Tech as a Personal Assistant (Female) Location: Rawalpindi / Islamabad Job Type: Full-Time Salary: Competitive &ndash; Based on ExperienceAbout Us P-Tech is a growing BPO company delivering high-quality customer support and sales services to international clients. As part of our expansion, we are hiring a Female Personal Assistant to provide executive-level administrative and organizational support to our management team.Role Overview The Personal Assistant will manage day-to-day administrative activities, schedule coordination, meeting management, and overall office support. The ideal candidate is organized, dependable, proactive, and strong in communication and multitasking.Key Responsibilities<ul><li>Manage and organize the executive&rsquo;s daily calendar, meetings, and appointments.</li><li>Handle emails, phone calls, and official correspondence professionally.</li><li>Prepare reports, presentations, and necessary documentation.</li><li>Arrange travel, events, and office logistics.</li><li>Maintain strict confidentiality of sensitive information.</li><li>Assist management with daily operational and administrative tasks.</li></ul>Requirements<ul><li>Matric or Intermediate accepted if skilled.</li><li>Minimum 1 year of experience as a Personal Assistant or in a similar role.</li><li>Strong English communication and writing skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Professional, well-presented, and responsible with confidential information.</li><li>Female candidates only.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to work directly with senior management.</li><li>Career growth and professional development.</li><li>Supportive and collaborative work environment.</li></ul>How to Apply HR Contact: 0333-9739861P-Tech values professionalism, reliability, and excellence. Join us as a Personal Assistant and contribute to our leadership and operational success.Job Types: Full-time, FresherPay: Rs40,000.00 - Rs50,000.00 per monthEducation:<ul><li>Intermediate (Preferred)</li></ul>Experience:<ul><li>Recruitment: 1 year (Preferred)</li><li>BPO / Call Center: 1 year (Preferred)</li></ul>Work Location: In person

Personal Assistant (Female)

Ericsson

<div>
 
 Grow with us
 
 
 
 The Market Area Europe, Middle East and Africa represents a world of opportunities for us at Ericsson. The rich diversity of cultures and our strong commitment to diversity and inclusion are just a couple of our unique strengths. The Market Area Europe, Middle East and Africa is at the forefront of 5G technology and is a trailblazer in innovation, with our Networks organization playing a crucial role in thought leadership and value Argumentation in this dynamic market area, where the pace of change is rapid, and business realities vary across the more than 100 countries where we operate.
 
 
 We are currently seeking an Assistant to provide administrative support and service to the Market Area Europe, Middle East and Africa (EMEA) Service Line Support &amp; Repair. You will be an integral part of a diverse and inclusive team located across the geography of the Market Area. The position reports to the Head of Service Line Support &amp; Repair.
 
 
 
 In this role, you will:
 
 
 
 <ul>
 <li>
 Provide support to the EMEA Service Line Support &amp; Repair with calendar management, diary organization, and meeting bookings.
 </li>
 <li>
 Plan and coordinate internal and external events, such as customer and internal meetings, workshops, and meetings with government authorities.
 </li>
 <li>
 Gather information, create presentations, and capture meeting minutes, as required.
 </li>
 <li>
 Assist in managing relationships with key internal and external stakeholders across Networks, as well as with the Business Areas and other global and local functions.
 </li>
 <li>
 Generate Purchase Orders and process invoices through SAP.
 </li>
 <li>
 Provide support for the use of Ericsson administrative tools and other general tools.
 </li>
 <li>
 Assist with travel arrangements and travel expense claims.
 </li>
 <li>
 Handle entry and exit administration and provide management support.
 </li>
 <li>
 Drive improvement and implementation of administrative routines.
 </li>
 <li>
 Uphold high standards of ethics, compliance, and integrity within the organization by consistently integrating ethical considerations into every action, guided by the principles of Purpose, Principle, and Perception (the 3 P's).
 
 
 </li>
 </ul>
 
 As our ideal candidate, you will have:
 
 
 
 <ul>
 <li>
 Previous experience as an Assistant, Executive Assistant, or in equivalent support roles.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 Exceptional written and verbal communication skills, with a high degree of attention to detail.
 </li>
 <li>
 Proficiency in SAP, Concur, Success Factors and other travel booking systems.
 </li>
 <li>
 Experience in fast-paced, matrixed environments supporting a Leader.
 </li>
 <li>
 Strong time management skills.
 </li>
 <li>
 Positive and can-do attitude.
 </li>
 <li>
 Ability to think laterally and multitask effectively.
 </li>
 <li>
 Advanced knowledge of MS Office applications (Excel, PowerPoint, Word), Outlook, and conference equipment.
 </li>
 <li>
 Flexibility to work across different time zones.
 
 
 </li>
 </ul>
 
 This position will be based in Pakistan
 
 
 
 
 Why join Ericsson?
 
 
 
 At Ericsson, you&acute;ll have an outstanding opportunity. The chance to use your skills and imagination to push the boundaries of what&acute;s possible. To build solutions never seen before to some of the world&rsquo;s toughest problems. You&acute;ll be challenged, but you won&rsquo;t be alone. You&acute;ll be joining a team of diverse innovators, all driven to go beyond the status quo to craft what comes next.
 
 
 
 What happens once you apply?
 
 
 
 Click Here to find all you need to know about what our typical hiring process looks like.
 
 
 Encouraging a diverse and inclusive organization is core to our values at Ericsson, that's why we champion it in everything we do. We truly believe that by collaborating with people with different experiences we drive innovation, which is essential for our future growth. We encourage people from all backgrounds to apply and realize their full potential as part of our Ericsson team. Ericsson is proud to be an Equal Opportunity Employer. learn more.
 
 
 
 Primary country and city:
 
 Pakistan (PK) || Islamabad
 
 
 
 Req ID:
 
 776344
</div>

Assistant

Alpha Beta Partners Ltd (UK based company)

Job DescriptionThe Executive Secretary provides high-level administrative and executive support to the President of the organization. This role requires exceptional organizational, communication, and time management skills to ensure seamless coordination across multiple time zones. The incumbent will be responsible for managing executive schedules, travel arrangements, and confidential correspondence, serving as a key liaison between the President and internal as well as external stakeholders. The position requires a proactive, professional, and detail-oriented individual capable of handling sensitive information with utmost confidentiality and discretion while ensuring efficiency in all administrative operations.Executive Support &amp; Coordination&middot; Manage the President&rsquo;s calendar, appointments, and daily schedule, ensuring optimal time utilization&middot; Organize and coordinate meetings, conference calls, and video conferences across global time zones.&middot; Prepare agendas, take minutes, and ensure timely follow-up on action items.&middot; Draft, review, and manage official correspondence, reports, and presentations with precision and professionalism.Travel &amp; Logistics Management&middot; Arrange international and domestic travel itineraries, including flight bookings, accommodations, visas, and local transportation&middot; Ensure all travel plans align with organizational policies and personal preferences of the President.&middot; Manage and reconcile travel expenses and related documentation.Communication &amp; Liaison&middot; Serve as the primary point of contact between the President and internal/external stakeholders.&middot; Coordinate information flow, ensuring timely communication between departments and leadership.&middot; Handle confidential information with discretion and maintain professional relationships with global teams.Administrative &amp; Office Support&middot; Maintain accurate and organized filing systems (both electronic and physical).&middot; Oversee document control, ensuring confidentiality and version accuracy&middot; Support senior management in coordination of office events, meetings, and special projects as required.&middot; Prepare data, charts, and reports using Microsoft Excel and PowerPoint.Confidentiality &amp; Professionalism&middot; Maintain the highest standards of integrity and discretion in handling sensitive matters.Job Type: Full-timePay: Rs120,000.00 - Rs150,000.00 per monthWork Location: In person

Female Secretary to CEO(USA Based)

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132 executive assistant jobs IN Islamabad

Executive Assistant

Executive Assistant

Executive Assistant to CEO

Personal Assistant to CEO

Personal Assistant (Female)

Assistant

Female Secretary to CEO(USA Based)