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administrative assisstant Jobs in Islamabad

administrative assisstant

executive personal assistant Jobs in Islamabad

executive personal assistant

job for executive assistant (female ) to ceo Jobs in Islamabad

office assistant

executive assistant

Khattaksons Pvt LTD

An Executive Assistant (EA) shall provide high-level administrative support to senior executive . The role goes beyond basic clerical tasks and involves coordination, communication, and decision support.Role OverviewThe Executive Assistant shall support executive by managing schedules, handling communications, organizing operations, and ensuring the executive&rsquo;s day-to-day activities run efficiently.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Manage and maintain executive calendars</li><li>Schedule meetings, appointments, and travel arrangements</li><li>Prioritize appointments and resolve scheduling conflicts</li></ul>2. Communication Handling<ul><li>Act as the point of contact between the executive and internal/external stakeholders</li><li>Screen calls, emails, and correspondence</li><li>Draft and respond to emails, memos, and reports</li></ul>3. Meeting Coordination<ul><li>Prepare agendas, presentations, and documents</li><li>Take meeting minutes and follow up on action items</li><li>Coordinate logistics for meetings and events</li></ul>4. Travel &amp; Logistics<ul><li>Arrange domestic and international travel (flights, hotels, transport)</li><li>Prepare travel itineraries and expense reports</li></ul>5. Administrative Support<ul><li>Maintain records, files, and confidential documents</li><li>Handle office management tasks when needed</li><li>Assist with project coordination and reporting</li></ul>6. Decision Support<ul><li>Conduct research and prepare briefings</li><li>Help executives make informed decisions by organizing data</li></ul>Required Skills &amp; Qualifications<ul><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication</li><li>Proficiency in tools like Microsoft Office or Google Workspace</li><li>High level of discretion and confidentiality</li><li>Problem-solving and multitasking abilities</li><li>Attention to detail</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree (often preferred)</li><li>2&ndash;5+ years of administrative or executive support experience</li></ul>Key Traits<ul><li>Professional and proactive</li><li>Reliable and trustworthy</li><li>Adaptable in fast-paced environments</li><li>Strong interpersonal skills</li></ul>Optional / Advanced Duties (Senior EA Roles)<ul><li>Managing budgets and expenses</li><li>Supervising junior administrative staff</li><li>Supporting strategic planning</li><li>Liaising with board members or investors</li></ul>Pay: From Rs40,000.00 per hourWork Location: In person

Executive Assistant

Construction Employerz

Job Title: Executive AssistantSeniority Level: Mid LevelEmployment Type: Full-Time (Onsite)Time: 5:00 PM &ndash; 1:00 AM PST (Can vary according to client&rsquo;s time zone)OverviewWe are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will act as the CEO&rsquo;s right hand, providing vital administrative and executive support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will liaise with top management and employees, ensuring smooth operations and effective communication.Key Responsibilities● Administrative Support:o Manage the CEO&rsquo;s schedule, including arranging travel plans and appointments.o Handle correspondence on behalf of the CEO, including emails, calls, and inquiries.o Screen calls and emails, responding professionally and directing as appropriate.o Prepare presentations, reports, and other essential documents with minimal direction.● Communication and Liaisono Act as a gatekeeper for the CEO, managing access and prioritizing time effectively.o Communicate on behalf of the CEO with stakeholders, project managers, and staff.o Serve as a bridge between the CEO&rsquo;s office and internal departments, maintaining effective communication channels.o Represent the company and the CEO positively, demonstrating excellent follow-up skills and informed decision-making.● Executive Coordinationo Support senior management by scheduling meetings, coordinating agendas, and facilitating cross-departmental collaboration.o Organize complex calendars and schedules, resolving any conflicts.o Provide reminders for meetings and upcoming tasks, ensuring the CEO is well-prepared for all engagements.o Manage and organize the CEO&rsquo;s workflow, including email management and task organization.● HR and Employee Supporto Organize and manage new employee orientation, onboarding, and training programs.o Provide IT support as needed for new hires and ongoing training.o Oversee the training program, including maintaining documentation, scheduling classes, and generating reports.o Explain employee benefits and programs, such as medical insurance and 401K.o Monitor employee performance aspects, such as attendance and sick leave.o Maintain employee records and paperwork with discretion and confidentiality.o Plan and oversee company social and training events.● Operational Supporto Ensure all project sites are supported with necessary supplies and essentials.o Provide administrative support across various departments as needed.o Oversee website workflow management.Qualifications● Bachelor&rsquo;s Degree required.● Minimum of 2 years of experience in a similar role preferred.● Superb written and oral communication skills.● Basic understanding of the construction industry.● Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.● Proficient in copy, scan, and email.● Strong organizational skills, with the ability to manage multiple tasks efficiently.● Demonstrated competencies in communication, planning, flexibility, customer service, problem-solving, attention to detail, and teamwork.● Ability to maintain high levels of discretion and confidentiality.If you are a resourceful, proactive individual with a passion for supporting executive leadership in a dynamic environment, we encourage you to apply.Work Location: In person

Faj IT Solutions

FAJ IT Solutions is seeking a highly organized, proactive, and sensitive Executive Assistant to the CEO to provide high-level administrative and personal support. This role requires close coordination with the CEO and plays a critical part in ensuring smooth daily operations, effective time management, and seamless communication across internal and external stakeholders.The ideal candidate will be detail-oriented, trustworthy, and capable of handling sensitive information while working in a fast-paced executive environment.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Key Responsibilities<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential documents, communications, and sensitive information with discretion.</li><li>Prepare reports, presentations, briefs, and meeting agendas as required.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Assist the CEO with personal and professional administrative tasks.</li><li>Support day-to-day executive operations and ensure deadlines are met.</li><li>Departments to ensure alignment on priorities and timelines.</li><li>Manage emails, correspondence, and documentation on behalf of the CEO when required.</li></ul>Required Knowledge, Skills, and Abilities<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Exceptional organisational, time management, and multitasking skills.</li><li>Strong written and verbal communication skills in English.</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Ability to work independently and adapt to changing priorities.</li><li>Strong interpersonal skills with the ability to coordinate across teams.</li></ul>The Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRMOther IT Skills<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience using calendar management, email systems, and collaboration tools.</li><li>Ability to prepare professional presentations and reports.</li><li>Familiarity with video conferencing tools (Zoom, Google Meet, Microsoft Teams).</li></ul>Job Types: Full-time, ContractPay: Rs45,000.00 - Rs65,000.00 per monthWork Location: In person

Job for Executive Assistant (Female ) to CEO

ACCA Careers

<div>
 
 Job Summary
 
 
 
 We are seeking a highly skilled and experienced Senior Account Executive / Assistant Manager &ndash; Accounting to join our finance team. The ideal candidate will be responsible for managing accounting operations, financial reporting, and ensuring compliance with applicable standards and regulations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage day-to-day accounting functions and financial records
 </li>
 <li>
 Prepare monthly, quarterly, and annual financial statements
 </li>
 <li>
 Ensure compliance with accounting standards and statutory requirements
 </li>
 <li>
 Oversee accounts payable, receivable, and general ledger functions
 </li>
 <li>
 Assist in budgeting, forecasting, and financial analysis
 </li>
 <li>
 Coordinate with auditors and handle audit-related matters
 </li>
 <li>
 Supervise and support junior accounting staff
 </li>
 <li>
 Ensure timely tax filings and regulatory submissions
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Mandatory Professional Certification: ACCA / ICMA / CA / CMA / ICAP
 </li>
 <li>
 Proven experience in accounting or finance (relevant post-qualification experience preferred)
 </li>
 <li>
 Strong knowledge of accounting principles, financial reporting, and compliance
 </li>
 <li>
 Proficiency in accounting software and MS Excel
 </li>
 <li>
 Excellent analytical, communication, and leadership skills
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 Send your resume via the form below.
</div>

Senior Account Executive / Assistant Manager – Accounting

<div>
 
 Established in 2018, we're a UK-founded SaaS company with our team based in Islamabad, Pakistan. Our core product is Engage &mdash; a well-established donation management system for the nonprofit sector, covering fundraising, marketing, analytics, communications, and more.
 
 
 
 
 
 We're a small but growing team (11&ndash;20 people) looking for an organised &amp; proactive Personal Assistant to join us &mdash; supporting our CEO with the day-to-day running of the business.
 
 
 
 
 
 ━━━━━━━━━
 
 
 ABOUT THE ROLE
 
 
 ━━━━━━━━━
 
 
 
 
 
 You will work directly with our CEO, who is UK-based, to keep things running smoothly across our B2B SaaS company. This includes:
 
 
 
 
 
 &rtrif; Taking ownership of the CEO's inbox, calendar, and day-to-day communications
 
 
 &rtrif; Communicating with clients, suppliers, employees and other stakeholders in a professional and efficient manner
 
 
 
 
 
 The role requires excellent written and spoken English, strong organisational instincts, and the confidence to communicate professionally on behalf of senior leadership.
 
 
 
 
 
 ━━━━━━━━━
 
 
 RESPONSIBILITIES
 
 
 ━━━━━━━━━
 
 
 
 
 
 &rtrif; Manage and triage the CEO's email inbox, drafting and sending responses where appropriate
 
 
 &rtrif; Organise and coordinate meetings, calls, and appointments across multiple time zones
 
 
 &rtrif; Prepare agendas, take minutes, and follow up on action items from meetings
 
 
 &rtrif; Chase outstanding client invoices and liaise with clients and the finance team to ensure timely payment
 
 
 &rtrif; Handle general administrative tasks including document preparation and record-keeping
 
 
 &rtrif; Screen and prioritise incoming calls and messages, escalating where necessary
 
 
 &rtrif; Book travel, accommodation, and logistics as required
 
 
 &rtrif; Support the CEO with ad-hoc research, reporting, and project coordination
 
 
 &rtrif; Identify and implement improvements to administrative processes and workflows
 
 
 
 
 
 ━━━━━━━━━
 
 
 REQUIREMENTS
 
 
 ━━━━━━━━━
 
 
 &rtrif; 2+ years of experience in a PA, EA, or senior administrative role
 
 
 &rtrif; Excellent written and verbal communication skills &mdash; you will be communicating on behalf of the CEO
 
 
 &rtrif; Highly organised with strong attention to detail and the ability to manage competing priorities
 
 
 &rtrif; Comfortable working with email clients, calendars, and productivity tools (Microsoft 365, etc.)
 
 
 &rtrif; Discreet and trustworthy &mdash; you will have access to sensitive business information
 
 
 &rtrif; Experience with invoicing or basic finance administration is advantageous but not essential
 
 
 
 
 
 ━━━━━━━━━
 
 
 BENEFITS
 
 
 ━━━━━━━━━
 
 
 &rtrif; Competitive salary: &pound;250&ndash;&pound;350/month (experience dependent), paid in GBP
 
 
 &rtrif; Professional development budget
 
 
 &rtrif; A central, high-visibility role working directly with the CEO
 
 
 
 
 
 ━━━━━━━━━
 
 
 WORK MODE
 
 
 ━━━━━━━━━
 
 
 Hybrid &mdash; with an initial period based in our G11 office (Islamabad).
 
 
 
 
 
 Working hours:
 
 
 This role requires flexibility in both directions. You will need to regularly attend to matters outside of local hours to work across UK and international time zones, and to respond when priorities demand it. We take work/life balance seriously and will always try to give back what we ask for.
 
 
 
 
 
 We're a value-led organisation that genuinely cares about the mission behind the work. If you're highly organised, take pride in making things run smoothly, and want to play a key role in a growing tech company, we'd love to hear from you.
 
</div>

Executive Personal Assistant

Telenor

<div>Position Title: Finance &amp; Accounts Sr. Executive / AM (DFTC)
Reporting to: Head of Corporate Finance, Senior Manager, Corporate Finance in TPC SG
Job Group: Fixed Term 12 months contract
Location: Islamabad
Division: Telenor Shared Services Pakistan (TSSPK)
Department: Staff Augmentation
Unit: Telenor Procurement Company Pte Ltd (TPC SG)
Why you should join Telenor Shared Services Pakistan
At Telenor Shared Services Pakistan, we give you the opportunity to become a skilled professional in your field. We can help you to realize your dreams in an environment of diversity, inclusivity, and openness.
About Telenor Shared Services Pakistan
Telenor Shared Services Pakistan delivers transactional business services in the areas of Finance &amp; Accounting and IT.
Position Related
This position is placed in Telenor Procurement Company Pte Ltd (TPC) which is an entity within Telenor Group.
TPC, established in 2017 and headquartered in Singapore, delivers Global Category Management as a service to the Telenor Business Units, taking full responsibility for the end-to-end Sourcing process and performance of global spend categories. Functioning as one Global Procurement team across all Telenor markets, TPC enables Telenor&rsquo;s strategic ambitions by becoming a centre of expertise in the pursuit of efficient operations. TPC seeks qualified procurement professionals that are comfortable working in a global setup in the fast-paced Telecom field.
Goals<ul><li>Strengthen Revenue Assurance Controls and Accuracy</li><li>Improve Process Efficiency Through Simplification and Automation</li><li>Deliver High‑Quality Forecasting and Budgeting Support</li><li>Enable Effective Stakeholder Coordination and Compliance</li></ul>
Key responsibilities<ul><li>
Ensure timely, accurate and high-quality delivery in terms of data governance, process compliance, identifying areas of improvement and implementing initiatives to simplify, automate and standardize processes, system and work routines</li><li>
Implement and maintain strict control environment in compliance with best practices, generally accepted accounting principles, Telenor Group policies and procedures</li><li>
Supports the Director/Sr. Manager Finance and responsible for the administrative and operational activities within finance function</li><li>
Actively coordinate with internal users/cost centers/functions for efficient processing of information and minimizing delays</li></ul>
Main tasks<ul><li>
Responsible for administrative and operational support related to revenue assurance processes</li><li>
Coordination with internal and external stakeholders for understanding of process requirements and timely support/updates</li><li>
Identify issues and areas of improvement, suggest ways to improve through automation and simplification of way of work</li><li>
Demonstrate and practice change and constant improvement initiatives, challenges status quo and develop new ways of work to support the transformational journey to simplify end-to-end processes</li><li>
Actively participate and contribute in improving the overall revenue assurance process and build environment of trust and respect with all stakeholders</li><li>
Follow up with all corners to ensure improvement plans are properly executed, controls are properly put in place and practiced by stakeholders and reviews are done to identify any deviations to minimize any risk of misstatement in the revenue assurance process</li><li>
Support on forecast and budgeting process from preparation of underlying working/assumptions and slides</li></ul>
Eligibility Criteria
Experience<ul><li>
Minimum of 2 to 3 years in a finance and accounting related role.</li></ul>
Skills:<ul><li>
Advance user Office tools and applications like Excel, Word, PowerPoint, etc.</li><li>
Experience using ERP systems would be an advantage</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to work independently and as part of a team</li><li>
Problem-solving skills and attention to detail</li></ul>
Education:<ul><li>
Bachelor&rsquo;s degree in finance/accounting discipline</li></ul>
Functional Skills / Knowledge Areas:<ul><li>
Team player with the right attitude and a positive mindset</li><li>
Roactive and having a structured approach &ndash; ability to break down problem into its parts</li><li>
Due diligence abilities and time management skills</li><li>
Proven ability to work independently and as part of a team in a fast-paced environment</li><li>
Ready to accept challenges and meet stringent deadlines</li><li>
Broad understanding of end- to- end accounting and finance functions</li><li>
Good understanding of Procure-to-Pay processes</li><li>
Good understanding of Revenue Assurance process and activities</li><li>
Strong analytical and problem-solving skills along with huge data architecture and analysis capabilities</li><li>
Result oriented, self-starter, proactive and demonstrating excellent collaboration abilities</li><li>
Able to work with a high degree of execution power and passion and deliver on stringent timelines</li><li>
High level of integrity and ethics, able to speak up and own responsibility</li><li>
Strong ability to communicate and interact effectively across organizational and cultural boundaries, internal and external</li><li>
Demonstrate commitment, maturity, flexibility and speed in response to business needs and operational challenges</li><li>
Attention to details, ability to handle large volume of data and information to drill out meaningful insights</li><li>
Leverages data and AI enabled tools to improve efficiency, insight quality, and decision making, while exercising sound professional judgment and governance.</li></ul></div>

Senior Executive/ Assistant manager Finance & Accounts

Red Star Technologies Pvt. Ltd.

We are seeking a highly experienced and proactive Virtual Assistant to provide end-to-end administrative and operational support to our executive team. The ideal candidate will excel at managing competing priorities, improving workflows, and delivering reliable support in a dynamic, fast-paced environment.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones</li><li>Handle email correspondence, draft professional communications, and prepare reports</li><li>Conduct online research, analyze information, and develop presentations when required</li><li>Monitor project timelines, follow up on tasks, and ensure timely completion of deliverables</li><li>Maintain organized digital filing systems, records, and databases</li><li>Liaise with internal teams, clients, and external stakeholders to ensure effective coordination</li><li>Prepare expense reports, invoices, and assist with basic financial tracking</li><li>Identify process gaps and recommend improvements to enhance efficiency</li><li>Support or mentor junior administrative staff when required</li><li>Maintain strict confidentiality and handle sensitive information with professionalism</li></ul>Qualifications &amp; Skills:<ul><li>3&ndash;5 years of experience as a Virtual Assistant, Executive Assistant, or in a similar senior administrative role</li><li>Strong organizational and multitasking abilities with high attention to detail</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in tools such as Google Workspace, Microsoft Office, and project management platforms (Asana, Trello, ClickUp, etc.)</li><li>Ability to work independently and proactively anticipate needs</li><li>Strong analytical, problem-solving, and decision-making skills</li><li>High level of integrity, professionalism, and discretion</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Growth and learning opportunities</li><li>A collaborative and supportive work environment</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Explore 213+ Executive assistant in Islamabad this May. Find roles across top companies and apply now to boost your career.

213 executive assistant jobs In Islamabad

Executive Assistant

Executive Assistant

Job for Executive Assistant (Female ) to CEO

Senior Account Executive / Assistant Manager – Accounting

Executive Personal Assistant

Senior Executive/ Assistant manager Finance & Accounts

CSR