facility management administrator & contracts executive

administrative assistant

facility management administrator & contracts executive Jobs in Manama

accounts admin

accounts assistant

admin

administrative coordinator

Global Business Solution and Business

Role OverviewWe are seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office and administrative operations. The ideal candidate will be organized, proactive, and capable of handling general administrative, documentation, and coordination tasks efficiently.Key Responsibilities<ul><li>Perform general administrative and assistant duties</li><li>Manage and organize documents and files using Google Drive</li><li>Prepare, edit, and maintain documents using MS Word and MS Excel</li><li>Assist with office coordination and basic reporting</li><li>Support team members with administrative tasks as required</li></ul>Requirements<ul><li>Minimum Diploma qualification</li><li>Proficiency in Google Drive, MS Word, and MS Excel</li><li>Strong organizational, communication, and time-management skills</li><li>Attention to detail and ability to multitask</li><li>Proactive and team-oriented attitude</li></ul>Job Type: Full-time

AHK Realty

We are seeking a proactive and organized Administrative Assistant to join our team in Bahrain. The ideal candidate is locally available with strong administrative skills and excellent knowledge of office procedures. If you&rsquo;re ready to start immediately and have a passion for organization and communication, we want to hear from you!Key Responsibilities<ul><li>Manage day‑to‑day office operations and general administrative tasks</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Maintain files, records, and office documentation accurately</li><li>Prepare reports, presentations, and spreadsheets</li><li>Support HR with onboarding new staff and maintaining employee records</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Assist with procurement of office supplies and vendor follow‑up</li><li>Provide assistance to team members as required</li></ul>Candidate Requirements✔ Immediately available and ready to join ✔ Currently residing in Bahrain (locally available) ✔ Previous experience in an administrative role ✔ Good understanding of office management systems and procedures ✔ Excellent communication skills (verbal &amp; written) ✔ Proficient in MS Office (Word, Excel, PowerPoint, Outlook) ✔ Strong organizational and multitasking abilities ✔ Ability to work independently with minimal supervision ✔ Professional, reliable, and detail‑orientedJob Types: Full-time, Permanent

ADMIN

AM Consulting W.L.L

Job Opportunity: Accountant &amp; Administrative Support (Bahraini National)Location: Bahrain (Flexible) Start Date: ASAP Salary: Competitive &ndash; based on experienceWe are looking for a motivated Bahraini national to join our team in a finance and administrative support role for a Bahrain-based project, working closely with our head office. This role combines accounting, administrative support, and operational coordination, including banking, travel, and meeting arrangements. Flexible working arrangements are offered, with the expectation of availability during working hours and participation in meetings and on-site activities as needed.Key ResponsibilitiesAccounting &amp; Finance<ul><li>Maintain accurate records of all company expenses and project-related transactions</li><li>Organize, track, and reconcile invoices, receipts, and financial documents</li><li>Assist in bank transfers and payments, ensuring approvals and proper documentation</li><li>Liaise with banks and support banking-related activities as required</li><li>Support basic accounting tasks and ensure proper documentation for audits and reporting</li><li>Coordinate with the head office finance team on Bahrain-related financial matters</li><li>Assist with financial coordination for projects outside Bahrain when needed</li></ul>Administrative &amp; Project Support<ul><li>Assist with Bahrain-related administrative procedures, filings, and documentation</li><li>Liaise with local authorities, service providers, and partners</li><li>Support general office administration for the project</li></ul>Travel &amp; Meetings Coordination<ul><li>Assist with travel arrangements (flights, accommodation, logistics)</li><li>Coordinate meetings, schedules, and appointments</li><li>Prepare meeting materials and follow-ups as required</li></ul>Requirements<ul><li>Bahraini national (mandatory)</li><li>Background or experience in accounting</li><li>Familiarity with bank transfers and payment processes</li><li>Strong organizational skills and attention to detail</li><li>Ability to coordinate with multiple stakeholders and teams</li><li>Comfortable working independently and managing multiple tasks</li><li>Good communication skills (English required; Arabic is an advantage)</li><li>Willing and able to attend meetings in person and move around as required</li></ul>Working Arrangement<ul><li>Flexible work setup (remote work possible)</li><li>Must be available during standard working hours and responsive throughout the day</li><li>Expected to attend in-person meetings and support on-ground activities when needed</li></ul>Job Type: Full-time

Accountant & Administrative Support (Bahraini National)

Era Projects

Administrative Duties<ul><li>Review, process, and release construction draw payments for residential and commercial developments, ensuring all supporting documentation aligns with approved policies, procedures, budgets, and scheduled timelines.</li><li>Liaise and coordinate with lending officers, clients, inspectors/appraisers, contractors, and title company representatives to ensure smooth handling of construction financing processes.</li><li>Administer hazard insurance claims by examining contract documentation and regulating draw disbursements in line with approved cost estimates until project completion.</li><li>Take part in evaluating budgets for new projects, collaborating with lending officers to address and clear pending conditions or financial concerns.</li><li>Maintain and update records of approved contractors while fostering productive and professional working relationships.</li><li>Track contractors and vendors subject to IRS reporting requirements to ensure timely and accurate preparation of 1099 documentation.</li><li>Conduct periodic audits of project and financial files to verify completeness, accuracy, and proper record maintenance.</li><li>Recommend and implement improvements to streamline administrative workflows and enhance operational efficiency.</li><li>Perform other administrative responsibilities as assigned by management.</li><li>Issue inquiries and requests for quotations or information to subcontractors, suppliers, and utility providers.</li><li>Ensure all project-related documentation and correspondence are accurately recorded, processed, and electronically archived.</li><li>Attend project meetings, prepare minutes, circulate action items, and follow up with clients and relevant stakeholders to ensure timely closure.</li><li>Compile and organize project handover documentation and manuals for submission to clients.</li><li>Log, monitor, and coordinate the rectification of snag lists and defects for newly completed properties.</li></ul>Experience / Skill Set<ul><li>Solid understanding of general office administration practices and fundamental accounting principles.</li><li>Advanced proficiency in computer applications, particularly Microsoft Office programs.</li><li>Two to three years of administrative experience, preferably within the construction or related sector.</li><li>Strong client service focus with clear and professional verbal and written communication skills.</li><li>Ability to work independently, conduct research, and resolve issues efficiently.</li><li>Demonstrated competence in professional telephone etiquette and email correspondence.</li><li>Excellent organizational and time management skills with the capacity to prioritize tasks and meet deadlines effectively.</li></ul>Job Types: Full-time, Permanent

Admin - Construction

Upbeatz Investments

We are looking for a proactive and organized Customer Service Coordinator to join our team. The ideal candidate will play a key role in supporting customer interactions, coordinating sales follow-ups, and ensuring smooth communication across departments while maintaining accurate data organization.Key Responsibilities<ul><li>Coordinate with customers to ensure timely responses and effective service delivery</li><li>Follow up on sales activities, inquiries, and customer requirements</li><li>Prepare and maintain reports related to customer interactions and sales progress</li><li>Collaborate with internal teams to ensure smooth workflow and customer satisfaction</li><li>Maintain organized records, data storage, and documentation systems</li><li>Support administrative and operational tasks related to customer service functions</li></ul>Requirements<ul><li>Strong communication and interpersonal skills</li><li>Excellent organizational and multitasking abilities</li><li>Attention to detail and data management skills</li><li>Ability to work collaboratively with cross-functional teams</li><li>Proficiency in MS Office / Google Workspace (preferred)</li><li>Prior experience in customer service, coordination, or administrative roles is an advantage</li></ul>What We Offer<ul><li>Supportive and collaborative work environment</li><li>Opportunities for professional growth and development</li><li>Competitive compensation package</li></ul>If you are organized, customer-focused, and enjoy working in a dynamic team environment, we encourage you to apply.Job Type: Full-time

Junior Customer Service Coordinator

TARTEEB

Job BriefProject Management Specialist responsibilities include working closely with our Project Manager to prepare comprehensive action plan, resources, timeframes and budgets for the projects. Project Coordinator will perform various coordinating task, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, should have excellent time management and communication skills, as collaborating with clients and internal teams to deliver results on deadlines.Project Management Specialist&rsquo;s duties are to ensure that all projects are completed on time, within the budget and meet highly quality standards.Responsibilities&middot; Coordinate project management activities, resources, equipment and information.&middot; Break projects into workable actions and set timeframes&middot; Liaise with clients to identify and define requirements, scope and objectives.&middot; Make sure that clients&rsquo; needs are met as project evolve.&middot; Help prepare budgets&middot; Analyze risk and opportunities.&middot; Oversee project procurement management&middot; Monitor project progress and handle any issues that arise.&middot; Act as the point of contact and communicate project status to all stockholder.&middot; Work with Project Manager to eliminate difficulties.&middot; Use tools to monitor working hours, plans and expenditures.&middot; Get/Issue all necessary work permits and project approvals.&middot; Create and maintain comprehensive project closure documentation, plans and reports.&middot; Perform another task as assigned.Requirements&middot; Proven experience as a Project Coordinator or similar role.&middot; Experience in project management, from conception to delivery.&middot; An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.&middot; Solid organizational skills, including multitasking and time-management&middot; Strong client-facing and teamwork skills.&middot; Familiarity with risk management and quality assurance control.&middot; Strong working knowledge of Microsoft Project and Microsoft Planner.&middot; Hands-on experience with project management tools (e.g. Basecamp or Trello)&middot; An ability to work to organizational deadlines&middot; BSC in Business management or related.Job Types: Full-time, PermanentPay: BD300.000 - BD800.000 per monthAbility to commute/relocate:<ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Project Manager for Events with at least 3 years of experience in event

Onyx By Rotana

We are currently seeking for passionate and dynamic Events professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.As a Events Coordinator you are responsible to handle all the administrative requirements of the Events office whereby your role involves maintaining an organized, systematic and updated filing system in order to ensure easy accessibility to required data and avail loss of data from the hardware and will include key responsibilities such as:<ul><li>Prepare and type Events team&rsquo;s offer letters, update the Events database system and ensure it is reviewed and properly checked before handing it for signature</li><li>Compose letters, memos, faxes and other mail on behalf of the Director of Catering &amp; Events and other executives</li><li>Maintain a prompt and accurate follow up and trace system for all correspondences</li><li>Handle all incoming calls and guest&rsquo;s inquiries in the absence of the Events team and channel to the concerned if the inquiry requires immediate action</li><li>Ensure that the Events month end report is accomplished and submitted on time</li><li>Ensure that all correspondence and offers related to the events team goes out within maximum of 24 hours</li><li>Communicate well at all levels dealing with the various administrative demands placed by the pressurized working environment</li><li>Ensure that all equipment is in proper working order and cultivate care for all equipment used</li></ul>SkillsEducation, Qualifications &amp; Experiences You should ideally have a college diploma and relevant previous work experiences. Good computer skills and perfect command of English is a must and any other language skills beside will be an asset.Knowledge &amp; Competencies The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with high level of confidentiality. You are self motivated and with a positive attitude, the ability to think laterally and undertake initiatives, along with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:Job Type: Full-time

Events Coordinator

Explore 65+ Administrative coordinator in Manama this February. Find roles across top companies and apply now to boost your career.