admin coordinator -construction division Jobs in Manama

admin coordinator -construction division

admin coordinator -joinery division Jobs in Manama

admin coordinator -joinery division

admissions & sales coordinator Jobs in Manama

admissions & sales coordinator

construction administrative coordinator- (female only) Jobs in Manama

construction administrative coordinator- (female only)

executive assistant & operations coordinator Jobs in Manama

executive assistant & operations coordinator

administrative coordinator

Era Projects

Administrative Duties:<ul><li>Process and disburse construction draws for residential and commercial projects. Ensure that all analysis and documentation are in compliance with established policy and procedures. Monitor for timely completion and balanced budget.</li><li>Coordinate and collaborate lending officers, customers, appraiser/inspectors, contractors, title company personnel, in order to process construction loans in an effective manner</li><li>Administer hazard insurance claims; review contract, administer draws through the cost estimate until work is complete. .</li><li>Engage and evaluate new project budget reviews; collaborate with lending officers to clear concerns and conditions.</li><li>Manage Approved Contractor data; maintain strong relationships with contractors.</li><li>Track IRS reportable contractors and vendors to ensure accurate 1099 reporting.</li><li>Audits files for all required documentation.</li><li>Identify and propose process efficiencies</li><li>Perform related duties and responsibilities as required.</li></ul>&middot; Sending out enquires to sub-contractors, suppliers and utility companies&middot; Ensuring paperwork is actioned and filed electronically&middot; Taking notes at construction meetings, distribution of action points and following up liaison with clients&middot; Production of handover manuals for clients&middot; Logging and resolving snagging issues on newly built propertiesExperience/skill set should include:&middot; Knowledge of office and accounting procedures&middot; Exceptional computer and Software usage skills &ndash; MS Office Suite&middot; 2-3 years administrative experience in a Construction Company (Preferred)&middot; Excellent customer service&middot; Strong ability to work independently; Ability to research and problem solve&middot; Demonstrated knowledge of phone and email procedures and etiquette&middot; Ability to prioritize and meet deadlines.Job Types: Full-time, Permanent

Construction Administrative Coordinator- (Female Only)

LB Beauty Studio Trading

Bahraini FemaleFresh GraduateThe Admin and Marketing coordinator will play a crucial role in supporting our operations and marketing efforts. This position will involve a combination of administrative tasks and marketing to promote our beauty supplies and training courses.Job Type: Full-timePay: BD499.000 - BD500.000 per month

Business Administration and Marketing

Cigalah Gulf Medical

Job Opening: Regulatory Affairs Officer / CoordinatorLocation: Kingdom of BahrainWe are looking for a Regulatory Affairs Officer / Coordinator to join our growing pharmaceutical team. The ideal candidate will play a key role in ensuring our company&rsquo;s full compliance with NHRA regulatory requirements, supporting product registrations, renewals, and quality-related operations.Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree in Pharmacy (BS Pharmacy)</li><li>Must possess a valid NHRA license (Bahrain)</li><li>4&ndash;5 years of proven experience in Regulatory Affairs within the pharmaceutical industry</li><li>Solid understanding of NHRA and GCC regulatory guidelines and procedures</li><li>Experience in Quality Assurance (QA), Quality Systems, and Regulatory Compliance</li><li>Excellent knowledge of dossier preparation, submission, and tracking</li><li>Strong organizational and documentation skills with keen attention to detail</li><li>Good communication and interpersonal skills</li><li>Must be currently residing in Bahrain</li><li>Able to join immediately</li></ul>Key Responsibilities:<ul><li>Prepare, compile, and review regulatory dossiers for product registration, renewals, and variations in compliance with NHRA/GCC requirements</li><li>Liaise effectively with NHRA officials and other health authorities to ensure timely approvals</li><li>Maintain and update product licenses, certificates, and technical documentation</li><li>Ensure regulatory compliance for all marketed pharmaceutical products</li><li>Support internal and external audits, quality reviews, and inspection readiness activities</li><li>Collaborate with cross-functional departments (QA, Supply Chain, Production, etc.) to ensure adherence to company and regulatory standards</li><li>Stay up to date with changing regulations, guidelines, and industry trends affecting product registration and compliance</li></ul>Job Type: Full-time

Regulatory Coordinator

Upbeatz Investments

Position: Administration Manager Location: Kingdom of Saudi Arabia Employment Type: Full-TimeAbout the Role: We are seeking an experienced administration manager to oversee and streamline all administrative operations across our offices in Saudi Arabia. The ideal candidate will ensure smooth day-to-day functioning, maintain compliance with company policies, and support management in achieving organizational goals efficiently.Key Responsibilities:<ul><li>Oversee general administrative functions including office management, facility maintenance, and vendor coordination.</li><li>Supervise and support administrative staff to ensure efficient workflow.</li><li>Develop, implement, and improve administrative systems, policies, and procedures.</li><li>Manage company documentation, correspondence, and filing systems.</li><li>Coordinate with HR and Finance departments for employee onboarding, payroll support, and compliance.</li><li>Ensure legal and regulatory compliance with local authorities</li><li>Oversee logistics, travel arrangements, and company asset management.</li><li>Prepare periodic reports and assist management</li><li>Handle procurement, inventory, and office supplies within approved budgets.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 to 5 years of proven experience in an administrative management role, preferably in KSA.</li><li>Strong leadership, organizational, and communication skills.</li><li>Excellent knowledge of MS Office and familiarity with ERP systems.</li><li>Fluent in English; Arabic proficiency is an added advantage.</li></ul>We Offer:<ul><li>Competitive salary and benefits package.</li><li>Dynamic and professional work environment.</li><li>Opportunity for growth and career development.</li></ul>Job Type: Full-time

Administration Manager - KSA

Yateem Airconditioning Company WLL

Company Overview:Yateem Air Conditioning, a pioneer in bringing air conditioning to the Middle East, has been a leader in the industry for over 75 years in the Kingdom of Bahrain. We specialise in the supply, installation, and service of air conditioning systems, and our expertise extends to heating, ventilation, ducting, electrical works, building management systems, plumbing, drainage, and firefighting, among other services.Position Summary:The Site Administrator is responsible for providing comprehensive administrative support for HVAC operations at a designated job site. This includes managing site-specific administrative tasks, coordinating communications between the HVAC team, clients, and vendors, overseeing scheduling, maintaining accurate records, and ensuring compliance with safety and regulatory standardsResponsibilities:Administrative Support:&middot; Maintain and organize accurate records and files for HVAC service contracts, project timelines, equipment, and client interactions.&middot; Prepare reports, service documentation, and necessary paperwork, ensuring accuracy and completeness.Scheduling and Coordination:&middot; Coordinate the scheduling of HVAC technicians and contractors for installations, maintenance, and service calls.&middot; Ensure that all appointments, site visits, and service calls are efficiently scheduled and communicated to the appropriate personnel.&middot; Communicate with clients to confirm appointments, gather service requirements, and follow up on ongoing projects.Client and Vendor Communication:&middot; Act as the primary administrative point of contact for clients, vendors, and service partners related to HVAC projects and services.&middot; Address client inquiries, requests, and concerns promptly and professionally, escalating issues to management when necessary.Document Management and Compliance:&middot; Ensure all necessary permits, HVAC certifications, and licenses are up to date and compliant with local and national regulations.&middot; Track and maintain safety records, inspection reports, and compliance documents related to HVAC work.&middot; Assist in the preparation of reports, including service logs, maintenance schedules, and performance metrics for the site manager.Inventory and Supplies Management:&middot; Monitor the stock of HVAC materials, parts, and tools to ensure necessary supplies are available for scheduled work.&middot; Keep track of inventory levels, order new supplies as needed, and ensure the storage and organization of equipment are well-maintained.&middot; Manage equipment maintenance schedules and coordinate repairs or replacements for HVAC tools and machinery.Financial Administration:&middot; Assist in tracking project costs, including labor, materials, and other expenses.&middot; Help with generating and processing purchase orders, invoices, and ensuring accurate billing for services provided.&middot; Track payments, reconcile financial documents, and report discrepancies to management as needed.Health, Safety, and Regulatory Compliance:&middot; Support the implementation and tracking of safety protocols for HVAC technicians and staff on-site.&middot; Maintain and organize records of safety training, certifications, and incident reports.Requirements:&middot; Bachelor's degree in Engineering, Operations Management, or related field (preferred).&middot; 5 years of administrative experience, preferably in an HVAC or construction environment.&middot; Knowledge of HVAC systems, terminology, and industry standards is a plus.&middot; Strong leadership, organizational, and communication skills.Job Type: Full-timeApplication Deadline: 28/02/2025

Site Administrator

Job Description:<ul><li>Provide administrative and clerical support to departments or individuals</li><li>Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Handle documents ensuring they remain secure</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.</li><li>Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.</li></ul>Experience<ul><li>Knowledge of office and accounting procedures</li><li>Exceptional computer and Software usage skills &ndash; MS Office Suite</li><li>2-3 years administrative experience in a Construction Company (Preferred)/ Fresher&rsquo;s also welcomed</li><li>Excellent customer service</li><li>Strong ability to work independently and ability to research and problem solve</li><li>Demonstrated knowledge of phone and email procedures and etiquette</li><li>Ability to prioritize and meet deadlines.</li></ul>Job Types: Full-time, Permanent

Admin Coordinator -Construction Division

Admin Coordinator -Joinery Division

Explore 67+ Administrative coordinator in Manama this October. Find roles across top companies and apply now to boost your career.