project coordinator

accounts & admin executive Jobs in Manama

accounts & admin executive

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administrative & reception assistant

administrative assistant - construction Jobs in Manama

administrative assistant - construction

administrative coordinator - construction Jobs in Manama

administrative coordinator - construction

administrative coordinator

Era Projects

A leading Real Estate Developer &amp; Property Management Company in Bahrain seeks to employ Admin for Construction divisionJob Description:<ul><li>Provide administrative and clerical support to departments or individuals</li><li>Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Handle documents ensuring they remain secure</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.</li><li>Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.</li></ul>Experience/skill :<ul><li>Knowledge of office and accounting procedures</li><li>Exceptional computer and Software usage skills &ndash; MS Office Suite</li><li>2-3 years administrative experience in a Construction Company (Preferred)/ Fresher&rsquo;s also welcomed</li><li>Excellent customer service</li><li>Strong ability to work independently and ability to research and problem solve</li><li>Demonstrated knowledge of phone and email procedures and etiquette</li><li>Ability to prioritize and meet deadlines</li></ul>Job Types: Full-time, Permanent

Administrative Coordinator

A leading Real Estate Developer &amp; Property Management Company in Bahrain seeks to employ Admin for Construction divisionJob Description:<ul><li>Provide administrative and clerical support to departments or individuals</li><li>Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Handle documents ensuring they remain secure</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.</li><li>Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.</li></ul>Experience/skill :<ul><li>Knowledge of office and accounting procedures</li><li>Exceptional computer and Software usage skills &ndash; MS Office Suite</li><li>2-3 years administrative experience in a Construction Company (Preferred)/ Fresher&rsquo;s also welcomed</li><li>Excellent customer service</li><li>Strong ability to work independently and ability to research and problem solve</li><li>Demonstrated knowledge of phone and email procedures and etiquette</li><li>Ability to prioritize and meet deadlines.</li></ul>Job Types: Full-time, Permanent

Administrative Coordinator - Construction

LB Beauty Studio Trading

Bahraini FemaleFresh GraduateThe Admin and Marketing coordinator will play a crucial role in supporting our operations and marketing efforts. This position will involve a combination of administrative tasks and marketing to promote our beauty supplies and training courses.Job Type: Full-timePay: BD499.000 - BD500.000 per month

Business Administration and Marketing

Hilton

<div>Sales Coordinator
A Sales Coordinator will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business. 
What will I be doing? 
As Sales Coordinator, you will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Identify new contacts, develop sales leads, and respond to sales opportunities in order to maximise revenue</li>
<li>Understand fully the hotel amenities, packages and promotions</li>
<li>Generate and develop sales leads and contact potential clients to build business relationships</li>
<li>Produce quotations and written confirmation to all clients</li>
<li>Produce accurate and timely reports that meet the needs of the Sales Director and senior management to include the reporting of appointments, calls made and business leads</li>
<li>Monitor customer satisfaction regularly and resolve any outstanding issues to ensure future business</li>
<li>Arrange and carry out Hotel show rounds</li></ul>
What are we looking for? 
A Sales Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Excellent communication skills</li>
<li>High level of IT skills, including Excel, PowerPoint, and Word</li>
<li>Proactive approach to meeting deadlines and targets</li>
<li>Excellent organisational and administration skills</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous experience in a sales role</li>
<li>Relevant degree, in a sales or business discipline, from an academic institution</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Sales Coordinator

Zain Bahrain

<div>
 
 About The Role
 
 
 
 To support the day-to-day operational and administrative functions of the fintech department. This role is ideal for a motivated fresh graduate looking to gain hands-on experience in a fast-paced, tech-driven financial services environment.
 
 
 What We Need From You
 
 
 <ul>
 <li>
 Assist in logging and tracking vendor issues, change requests, and internal tickets.
 </li>
 <li>
 Support documentation efforts related to audits, regulatory submissions, and project reporting.
 </li>
 <li>
 Perform data entry, record-keeping, and administrative coordination.
 </li>
 <li>
 Help prepare meeting notes, summaries, and weekly team status reports.
 </li>
 <li>
 Follow up with internal teams and vendors on action items and deadlines.
 </li>
 <li>
 Maintain organized filing of integration manuals, contracts, and correspondence.
 </li>
 <li>
 Assist in quality checks of app features, sandbox test cases, or CMS content where needed.
 </li>
 <li>
 Contribute to process improvement initiatives through research or documentation support.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 ul&gt;
 
 
 <ul>
 <li>
 Bachelor's degree in Information Systems, Computer Science, Programming, MIS or related fields.
 </li>
 <li>
 Experience is a plus.
 
 
 </li>
 </ul>
 Skills and Knowledge
 
 
 <ul>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Willingness to learn and work across both technical and administrative areas.
 </li>
 <li>
 Fluent in English (Arabic is a plus).
 </li>
 <li>
 Positive attitude, punctuality, and attention to detail are essential.
 
 
 </li>
 </ul>
 
 About Application Process
 
 
 
 If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 </ul>
</div>

ZAIN1832 - Generation Z, Fintech Operations & Admin Support Trainee - Bede

GVS Cargo and Logistics

URGENT: Projects CoordinatorBahrain &bull; Manama &bull;Full-timeJob descriptionAbout the Role:We are looking for a reliable Admin Projects Coordinator to help with day-to-day project paperwork and communication. You will be responsible for handling invoices, LPOs, delivery notes, BOQs, and contracts. The role requires good organization, attention to detail, and the ability to work with different teams and suppliers.Key Responsibilities:- Prepare and send invoices to clients and follow up on payments.- Create and manage Local Purchase Orders (LPOs) for suppliers.- Keep track of delivery notes and make sure everything is received correctly.- Help prepare and update Bills of Quantities (BOQs) with the project team.- Draft and organize contracts with clients, suppliers, and subcontractors.- Keep all project files and documents well organized (digital and physical).- Support the project team with scheduling, follow-ups, and administrative tasks as needed.- Communicate with suppliers, clients, and internal teams to ensure smooth workflow.- Assist with other admin tasks as needed by the project team.- Provide regular reports and updates on project administration status to management.Qualifications &amp; Skills:- Previous experience in admin or project coordination (especially in construction or similar fields).- Good knowledge of handling invoices, LPOs, BOQs, and contracts.- Strong attention to detail and good organizational and multitasking skills.- Proficient in MS Office (Excel, Word, Outlook); familiarity with project &amp; Gantt Charts- Strong communication skills (written and verbal).- Ability to work independently and collaboratively in a fast-paced environment.- Diploma or degree in business, administration, or related field (preferred).- Experience working with project documentation in sectors such as construction, fit-out, engineering, or logistics.Additional Requirements:- Must be in Bahrain- Available to start immediately- Experience in construction industry- Having valid driving licenseHow to Apply:Send your CV to and add in subject &quot;Project Coordinator&quot;Send your CV to: info@aquacare.me Contact: +973 3334 0017 / +973 3967 6669 Shortlisted candidates will be contacted for an interview.Fill this application link:https://forms.gle/fqMdPwrPHUkbRRSc9 Job Type: Full-time

Project Coordinator

UNDP Careers

<div>
 
 Job Description
 
 
 
 
 Background
 
 
 
 <ul>
 <li>
 UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP&rsquo;s policy work carried out at HQ, Regional and Country Office levels offers a spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in its Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in UNDP&rsquo;s Strategic Plan.
 </li>
 <li>
 UNDP's 2022-2025 Strategic Plan highlights our continued commitment to eradicating poverty, accompanying countries in their pathways towards the SDGs and working towards the Paris Agreement. As part of the Global Policy Network in the Bureau for Policy and Programme Support, UNDP's Nature, Climate Change, Energy, and Waste (NCE&amp;W) Hubs promote and scale up integrated whole-of-governance approaches and nature-based solutions that reduce poverty and inequalities, strengthen livelihoods and inclusive growth, mitigate conflict, forced migration and displacement, and promote more resilient governance systems that advance linked peace and security agendas.
 </li>
 <li>
 In recent decades, biodiversity finance tools and solutions have demonstrated their importance for achieving biodiversity goals and broader sustainable development objectives. Improved choice, design and implementation of effective, well-tailored finance solutions will strengthen countries&rsquo; chances of achieving national and global biodiversity targets. Biodiversity Finance Plans have become increasingly recognised as a relevant tool to help countries to identify and fill the biodiversity finance gap, including through the work of the Biodiversity Finance Initiative www.biofin.org. In December 2022, parties to the Convention on Biological Diversity adopted the Montreal-Kunming Global Biodiversity Framework. This included numerous targets with relevance for financing. Target 19 on resource mobilisation includes reference for countries to design and implement national biodiversity finance plans.
 </li>
 <li>
 The GEF created a global programme to support countries to design a national Biodiversity Finance Plan. A Biodiversity Finance Plan includes a systems analysis of a country's economy including to map existing financing mechanisms, subsidies with potential harmful impacts on nature, drivers of biodiversity loss and gain, public and private expenditures committed towards biodiversity objectives and a country's national financial needs for biodiversity. The biodiversity finance plan itself consists of a series of actions with the aim to significantly scale up available funding, green or phase out harmful finance flows and improve the effectiveness of available expenditures. The programme allows for active sharing of experiences across countries and includes a knowledge sharing platform and the provision of continuous technical support to country teams.
 </li>
 <li>
 The implementation of the project in Bahrain falls under the GEF8 Umbrella programme for the development of the first National Biodiversity Finance Plan. The overall implementation of the project will be led by the Programme Analyst/ Project Coordinator with the support of a technical team and in coordination to a government project director and the National Steering Committee.
 
 
 
 </li>
 </ul>
 
 Duties And Responsibilities
 
 
 
 Under the overall guidance of the UNDP Programme Analyst (Sustainable Growth, Energy, Environment and Gender) and the Project Coordinator., the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:
 
 
 (I) facilitating procurement,
 
 
 (II) financial and administrative tracking of activities and expenses,
 
 
 (III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.
 
 
 (IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.
 
 
 <ul>
 <li>
 Facilitating procurement
 </li>
 <li>
 Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
 </li>
 <li>
 Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
 </li>
 <li>
 Ensure the Quantum approval system is set up at the Country Office for the project,
 </li>
 <li>
 Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
 </li>
 <li>
 Regularly update the procurement plan and contacts list.
 </li>
 <li>
 Management Support
 </li>
 <li>
 Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
 </li>
 <li>
 Assist in ensuring that project is executed in a timely and appropriate manner,
 </li>
 <li>
 Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
 </li>
 <li>
 Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
 </li>
 <li>
 Ensure all national and international travel is organised smoothly,
 </li>
 <li>
 Document and share records of meetings, decisions, actions, etc,
 </li>
 <li>
 Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
 </li>
 <li>
 Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.
 </li>
 <li>
 Financial Oversight
 </li>
 <li>
 Support the Management of the project budget, and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
 </li>
 <li>
 Ensure financial resources are disbursed on time to implementing partners,
 </li>
 <li>
 Maintain records of expenditures and collaborate in financial reporting.
 </li>
 <li>
 Ensures effective administrative and logistical support to ensure successful project delivery
 </li>
 <li>
 Develop calculations for the development of the annual workplan/budget,
 </li>
 <li>
 Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
 </li>
 <li>
 Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure.
 </li>
 <li>
 Ensure the Quantum approval system is set up at the Country Office for the project,
 </li>
 <li>
 Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
 </li>
 <li>
 Regularly update the procurement plan and contacts list,
 </li>
 <li>
 Handle of all travel arrangements for national travel/missions and participants to national-level workshops,
 </li>
 <li>
 Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/changes of travel arrangements are communicated to the GPMTSU immediately.
 
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 
 Core
 
 
 
 
 Achieve Results:
 
 LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
 
 
 
 Think Innovatively:
 
 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
 
 
 
 Learn Continuously:
 
 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
 
 
 
 Adapt with Agility:
 
 LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
 
 
 
 Act with Determination:
 
 LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
 
 
 
 Engage and Partner:
 
 LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
 
 
 
 Enable Diversity and Inclusion:
 
 LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
 
 
 
 Cross-Functional &amp; Technical Competencies
 
 
 
 
 
 Thematic Area
 
 
 
 
 
 
 Name
 
 
 
 
 
 
 Definition
 
 
 
 
 Business Management
 
 
 Communication
 
 
 Ability to manage communications internally and externally, through media, social media and other appropriate channels
 
 
 Administration &amp; Operations
 
 
 Events Management (including retreats, trainings, and meetings)
 
 
 Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
 
 
 Administration &amp; Operations
 
 
 Travel Policy and Procedures
 
 
 Travel Policy and Procedures - Interprets travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters; management and tracking of exception requests to the standard of accommodation; reporting to UN.
 
 
 Partnership
 
 
 Private sector resource mobilization
 
 
 Ability to identify, develop and manage partnerships that leverage private sector technical expertise and resources.
 
 
 General (across the functions)
 
 
 Project Management
 
 
 Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.
 
 
 Finance
 
 
 Financial Planning and Budgeting
 
 
 Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.
 
 
 Procurement
 
 
 Procurement
 
 
 The ability to acquire goods, services or works from an outside external source
 
 
 
 Education
 
 
 
 
 Required Skills and Experience
 
 
 
 <ul>
 <li>
 Secondary education is required, or
 </li>
 <li>
 University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 A minimum of 6 years (with high school diploma) or 3 years (with bachelor&rsquo;s degree) of progressively responsible in project management, finance, administration, accounting, budgeting.
 
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 <ul>
 <li>
 Experience in dealing with national experts and international institutions,
 </li>
 <li>
 Sound understanding of key software packages (MS Office),
 </li>
 <li>
 Proven Ability to maintain overview in complex work situations, self-starter in supporting the coordinator in communicating and keeping timelines.
 
 
 
 </li>
 </ul>
 
 Desired skills in addition to the competencies covered in the Competencies section:
 
 
 
 <ul>
 <li>
 Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable.
 </li>
 <li>
 CIPS level 2 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage,
 </li>
 <li>
 Specialized training in administration, accounting, finance or related fields would be an advantage.
 
 
 
 </li>
 </ul>
 
 Required Language(s)
 
 
 
 <ul>
 <li>
 Fluency in English and Arabic is required.
 
 
 
 </li>
 </ul>
 
 Equal opportunity
 
 
 
 As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
 
 
 UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
 
 
 
 Sexual harassment, exploitation, and abuse of authority
 
 
 
 UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
 
 
 
 Right to select multiple candidates
 
 
 
 UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
 
 
 Scam alert
 
 
 
 UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
</div>

Project Support Associate (Part-time-50%)[Open to All Applicants]

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