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administrative coordinator

World Aquatics

<div>
 
 Overview
 
 
 
 
 Job description
 
 
 
 The World Aquatics Training Centre in Bahrain is launching an exciting initiative for swimming and diving scholarship holders. This programme aims to support talented athletes in both their athletic and academic development, providing world-class training and development opportunities.
 
 
 World Aquatics is seeking a dedicated Scholarship Programme Coordinator to support the Scholarship Programme Manager. This role is key to the smooth running of the programme, providing administrative, logistical, and communication support. The Coordinator will work closely with athletes, coaches, university partners, and staff to ensure seamless day-to-day operations and support the programme&rsquo;s objectives.
 
 
 
 Key Responsibilities
 
 
 
 Administrative Support:
 
 
 <ul>
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 Maintain athlete records, visa documentation, insurance updates, and other administrative tasks.
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 Assist in preparing reports and updates for internal and external stakeholders.
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 Manage correspondence and ensure effective communication with athletes, coaches, and National Federations.
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 Organize scheduling for meetings, appointments, and events related to the scholarship programme.
 
 
 </li>
 </ul>
 Logistical Coordination:
 
 
 <ul>
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 Coordinate transportation and accommodation for scholarship athletes.
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 Assist with travel arrangements for competitions, working closely with coaches and the travel team.
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 Ensure athletes&rsquo; dormitory, meal, and transportation needs are met in liaison with relevant departments.
 
 
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 </ul>
 Athlete &amp; University Liaison:
 
 
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 Support registration for athletes&rsquo; academic courses at partner universities.
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 Address athlete queries related to daily logistics, accommodation, and meals.
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 Act as a point of contact to help athletes adjust to life in Bahrain.
 
 
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 </ul>
 Financial &amp; Budget Assistance:
 
 
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 Assist with budget tracking, financial reporting, invoice management, and payment processing.
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 Monitor compliance with financial regulations and budget guidelines for the scholarship programme.
 
 
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 </ul>
 Communication &amp; Reporting:
 
 
 <ul>
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 Maintain regular communication with the Programme Manager, athletes, coaches, and stakeholders.
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 Prepare periodic reports on athlete progress, programme operations, and competition outcomes.
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 Collect feedback from athletes and coaches to continuously improve the programme.
 
 
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 </ul>
 Event and Competition Support:
 
 
 <ul>
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 Assist in planning and executing events, competitions, and travel arrangements.
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 Ensure all logistical details for events and competitions (transportation, accommodation, meals) are fully organized.
 
 
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 </ul>
 Miscellaneous Tasks:
 
 
 <ul>
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 Provide additional administrative or operational support as needed.
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 Act as backup for the Scholarship Programme Manager when necessary.
 
 
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 </ul>
 
 Requirements
 
 
 
 Key Education and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Sports Management, Administration, or a related field.
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 At least 2 years of administrative or project support experience, preferably in an international environment.
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 Fluency in English required; proficiency in Arabic or another language is an advantage.
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with project management tools is a plus.
 
 
 </li>
 </ul>
 Skills and Competencies:
 
 
 <ul>
 <li>
 Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
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 Strong communication and interpersonal skills to interact effectively with athletes, coaches, and external stakeholders.
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 Detail-oriented, with a focus on accuracy in administrative tasks and reporting.
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 Proactive and solution-oriented approach to challenges.
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 Ability to work independently and as part of a multicultural team in a fast-paced environment.
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 Flexible working hours, including occasional evenings and weekends for events or travel coordination.
 
 
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 </ul>
 Start Date: December 2025
 
 
 World Aquatics is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
 
 
 If you are interested in this position and you meet the requirements in the profile, please submit your application with a CV (pdf) and Covering letter in the comment section.
 
 
 Despite receiving a high number of applications, we will endeavour to respond to all applicants.
</div>

Scholarship Programme Coordinator

AHK Realty

We are Hiring for Admin -Key Responsibilities:<ul><li>Perform day-to-day administrative tasks to support office operations.</li><li>Draft, proofread, and send professional emails and official correspondence.</li><li>Maintain clear and effective communication with internal teams, clients, and management.</li><li>Good Work Knowledge on Excel related Works.</li><li>Good Communication Skill Needed(Mandatory)</li><li>Prepare documents, reports, and presentations as required.</li><li>Manage data entry, file organization, and record-keeping.</li><li>Handle Excel-related tasks, including data updates, basic formulas, formatting, and report preparation.</li><li>Schedule meetings, appointments, and coordinate daily administrative activities.</li><li>Assist with office coordination, follow-ups, and task tracking.</li></ul>Required Skills &amp; Qualifications:<ul><li>Strong administrative and organizational skills.</li><li>Excellent email drafting and written communication ability.</li><li>Good verbal communication skills with a professional and polite approach.</li><li>Proficiency in Microsoft Excel (data entry, formatting, basic calculations).</li><li>Ability to multitask and work independently with attention to detail.</li><li>Good time management and problem-solving skills.</li></ul>Preferred Qualifications (Optional):<ul><li>Experience working in a fast-paced office environment.</li><li>Knowledge of MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Prior experience in admin or office assistant roles.</li></ul>Job Types: Full-time, PermanentPay: Up to BD250.000 per month

ADMIN

Era Projects

We are hiring for Admin:Job Description: We are seeking a highly organized and detail-oriented Administrative Assistant with a strong background in Microsoft Excel, excellent email management skills, and outstanding communication abilities. The ideal candidate will support day-to-day office operations, manage data efficiently, and ensure smooth internal and external communication.Key Responsibilities:<ul><li>Manage and organize daily administrative tasks to ensure efficient office operations.</li><li>Create, maintain, and analyze data using Microsoft Excel (including formulas, pivot tables, and charts).</li><li>Handle incoming and outgoing emails professionally and in a timely manner.</li><li>Draft, proofread, and edit correspondence, reports, and other documents.</li><li>Coordinate schedules, appointments, and meetings for team members.</li><li>Maintain accurate records, files, and documentation.</li><li>Assist in preparing presentations, reports, and summaries as required.</li><li>Communicate effectively with team members, clients, and vendors.</li></ul>Requirements:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong proficiency in Microsoft Excel and other MS Office applications.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage multiple tasks and prioritize work efficiently.</li><li>Detail-oriented, organized, and proactive.</li><li>Professional email etiquette and correspondence skills.</li></ul>Preferred Qualifications:<ul><li>Experience with office management software or CRM systems.</li><li>Strong problem-solving and interpersonal skills.</li></ul>Job Types: Full-time, Permanent

Grnata Group

<div>
 The
 
 Secretary
 
 is responsible for providing high-level administrative, clerical, and organizational support. This role ensures smooth daily operations, manages official communications, and maintains an organized office environment.
 
 <ul>
 <li>
 
 
 
 Office Administration:
 
 Manage general office tasks, including filing, managing incoming/outgoing mail, and overseeing office supplies.
 
 
 
 </li>
 <li>
 
 
 
 Scheduling &amp; Coordination:
 
 Manage and coordinate complex daily calendars, schedule appointments, and organize internal and external meetings.
 
 
 
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 Communication:
 
 Handle professional phone calls, emails, and correspondence, acting as the first point of contact for the office.
 
 
 
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 Document Preparation:
 
 Draft, format, and edit official documents, reports, and presentations using Microsoft Office tools.
 
 
 
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 Record Keeping:
 
 Maintain confidential records and ensure sensitive information is handled securely and discreetly.
 
 
 
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 </ul>
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 
 Experience:
 
 Proven experience as a Secretary, Executive Assistant, or in a similar administrative capacity.
 
 
 </li>
 <li>
 
 
 Technical Proficiency:
 
 Expert user of the
 
 Microsoft Office Suite
 
 (Word, Excel, PowerPoint, Outlook) for professional document creation.
 
 
 </li>
 <li>
 
 
 Organizational Skills:
 
 Excellent skills in
 
 time management
 
 , prioritization, and maintaining structured records.
 
 
 </li>
 <li>
 
 
 Communication:
 
 Strong verbal and written
 
 communication skills
 
 in Arabic and English.
 
 
 </li>
 <li>
 
 
 Professionalism:
 
 High degree of
 
 discretion
 
 and professionalism when handling confidential information and interacting with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Benefits
 
 
 <ul>
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 Competitive salary package.
 
 
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 Annual leave and public holidays.
 
 
 </li>
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 Professional development and training opportunities.
 
 
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 Career growth within a dynamic and expanding company.
 
 
 </li>
 <li>
 
 Collaborative work environment with a supportive team.
 
 
 </li>
 <li>
 
 Opportunities to work on high-value real estate projects.
 
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Role Overview:Document Controller is responsible for managing, organizing, and maintaining all project-related and administrative documents.Key Responsibilities:<ul><li>Maintain and manage all incoming and outgoing documents in both digital and physical formats.</li><li>Ensure documents are filed, labeled, and stored according to company procedures.</li><li>Track, update, and control document versions, revisions, and approvals.</li><li>Distribute documents to relevant departments and ensure timely retrieval.</li><li>Prepare, update, and maintain logs, registers, and documentation records.</li><li>Ensure confidentiality and secure handling of sensitive information.</li><li>Coordinate with internal teams, contractors, and clients for document submissions.</li><li>Review documents for accuracy, formatting, and completeness.</li><li>Support project teams by providing required documents on time.</li><li>Manage document archiving and retrieval processes.</li></ul>Required Skills &amp; Qualifications:<ul><li>Experience as a Document Controller or in an administrative role.</li><li>Strong organizational and file-management skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Familiarity with document control systems or DMS software (preferred).</li><li>Good communication and coordination skills.</li><li>Attention to detail and accuracy.</li><li>Ability to handle confidential information professionally.</li><li>Strong time-management and multitasking abilities.</li></ul>Preferred Qualifications (Optional):<ul><li>Experience in construction, engineering, oil &amp; gas, or corporate environments.</li><li>Knowledge of ISO documentation standards.</li><li>Basic knowledge of administrative procedures and archiving systems.</li></ul>Job Types: Full-time, Permanent

Document Controller

Bilfinger Middle East

<div>
 In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&amp;M and life cycle services. We enhance the efficiency of our client&rsquo;s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinm&uuml;ller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!
 
 
 
 Administrative Assistant &ndash; Project Management Department (Bahrain National)
 
 
 
 Reports to : Vice President, Project Management
 
 
 Location : Bahrain
 
 
 
 Role Purpose:
 
 
 
 Provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. The role requires a proactive and organized individual who can handle multiple priorities, maintain confidentiality, and support vice president and managers in their daily tasks.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Vice President and department managers.
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 Manage calendar scheduling, meeting coordination, and room bookings.
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 Handle IT service requests, access requests, HR requests, and related ticket tracking.
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 Coordinate overtime submissions, timesheets, and related documentation.
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 Support internal communications, departmental announcements, and logistics.
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 Arrange catering, events, and meetings (in-person and virtual).
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 Maintain organized filing systems and ensure proper document management.
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 Follow up on delegated tasks, action items, and pending approvals on behalf of the VP.
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 Liaise with HR, IT, and Supply Chain departments on administrative matters.
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 Assist in organizing workshops, training sessions, and departmental activities.
 </li>
 <li>
 Assist in taking Minutes of Meetings in important meetings when needed.
 </li>
 <li>
 Assist in preparing presentation slides and reports.
 
 
 </li>
 </ul>
 
 Qualifications and Experience:
 
 
 
 <ul>
 <li>
 Minimum 5 years of experience as an Administrative Assistant or similar role.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication and organizational skills.
 </li>
 <li>
 High attention to detail, with the ability to manage multiple priorities.
 </li>
 <li>
 Professional demeanour with discretion when handling confidential matters.
 </li>
 <li>
 Experience in a corporate or technical (oil &amp; gas or industrial) environment is an advantage.
 
 
 </li>
 </ul>
 
 Languages:
 
 
 
 <ul>
 <li>
 English: Proficient
 </li>
 <li>
 Arabic: Native
 
 
 </li>
 </ul>
 To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.
 
 
 Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.
 
 
</div>

Administrator (Bahrain National)

Capital Sports Academy

About Company:The Real Madrid Foundation Educational Football Program(RMF EFP) in Bahrain, powered by Capital Sports Academy, brings Real Madrid&rsquo;s world-class training and values-based football education to young players locally. Capital Sports Academy, a leading sports development provider in Bahrain, delivers the program with professional coaching, quality facilities, and a strong commitment to nurturing future talent.Website: https://rmfefpbahrain.com/ Instagram: https://www.instagram.com/rmfefpbahrain/?hl=enJob Summary:The Administrator will be responsible for overseeing the daily operations of the Sports Academy, ensuring smooth coordination between staff, parents, and management. This role includes managing registrations, maintaining accurate records, organizing schedules, and providing excellent customer service. The Administrator will also support marketing and outreach activities to promote the academy&rsquo;s programs. Additionally, the Administrator is expected to contribute to increasing the number of enrolled children by actively assisting in inquiries, following up with parents, and helping to enhance the overall experience for students and families.Key Responsibilities:<ul><li>Manage daily administrative operations, including registrations, attendance, and scheduling.</li><li>Serve as the main point of contact for parents, students, and staff, ensuring timely communication and support.</li><li>Maintain accurate records, files, and databases for all academy activities.</li><li>Coordinate with coaches and management to ensure classes and programs run smoothly.</li><li>Assist in marketing and outreach efforts, including responding to inquiries and promoting academy programs.</li><li>Follow up with potential parents and support initiatives aimed at increasing the number of enrolled children.</li><li>Handle payments, invoices, and basic financial documentation as required.</li><li>Prepare reports and updates for management on enrollment, attendance, and operational needs.</li><li>Ensure a welcoming and professional environment for families and visitors.</li><li>Support any additional administrative tasks assigned by management.</li></ul>Qualifications and Skills:<ul><li>Previous experience in administration, customer service, or office management not less than 5 years.</li><li>Strong communication and interpersonal skills, with the ability to interact effectively with parents, children, and staff.</li><li>Excellent organizational and time-management abilities.</li><li>Proficient in MS Office applications and basic computer systems.</li><li>Ability to handle multiple tasks and work in a fast-paced environment.</li><li>Customer-focused attitude with a welcoming and professional approach.</li><li>Problem-solving skills and the ability to work independently with minimal supervision.</li><li>Experience in a sports, education, or academy environment (an advantage).</li><li>Positive personality with the ability to support enrollment growth and promote academy programs.</li></ul>How to Apply:Send your updated CV, along with relevant documents, to job.capitalacademy@gmail.com.Job Type: Full-time

Administrator

Explore 89+ Administrative coordinator in Manama this December. Find roles across top companies and apply now to boost your career.

89 administrative coordinator jobs IN Manama

Scholarship Programme Coordinator

ADMIN

ADMIN

Secretary

Document Controller

Administrator (Bahrain National)

Administrator