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administrative coordinator

Beautyhomes Real Estate

Responsibilities include Calling clients, acting as the main point of contact for the broker, screening and delivering incoming messages, and planning meetings and appointments for the broker. Additionally, real estate executive assistants organize office records, buy office supplies, and assist other team members as necessary.Job Type: Full-timePay: From AED2,000.00 per monthApplication Question(s):<ul><li>Are you willing to be available to answer or reply to clients when they contact you after working hours?</li></ul>What is your current visa status?Our Office is located in Abu Dhabi Are you able to work in Abu Dhabi ?Work Location: In person

Administrative Coordinator

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

DESIGNSMITH INTERIORS LLC

Job PurposeTo support the sales and business development team by coordinating bid and proposal activities, managing administrative tasks, maintaining documentation, and assisting in responding to client enquiries. The Bid Coordinator ensures smooth communication between clients and internal departments while maintaining accurate records and supporting the preparation and submission of proposals.Key Responsibilities1. Bid &amp; Proposal Coordination<ul><li>Assist the sales and business development teams in preparing and submitting bid and proposal documents.</li><li>Coordinate the collection of required information from internal departments for tender submissions.</li><li>Ensure bid documents are properly formatted, organized, and submitted within deadlines.</li><li>Maintain records of submitted bids, proposals, and supporting documents.</li></ul>2. Administrative &amp; Sales Support<ul><li>Provide administrative support to the sales and business development teams.</li><li>Process paperwork related to proposals, client communications, and internal approvals.</li><li>Assist in preparing presentations, reports, and proposal documentation.</li></ul>3. Client Communication &amp; Enquiry Handling<ul><li>Assist in responding to client queries and enquiries regarding company services or proposals.</li><li>Act as a liaison between clients and internal departments to ensure timely responses.</li><li>Support the sales team in maintaining professional communication with clients.</li></ul>4. CRM &amp; Database Management<ul><li>Maintain and update CRM databases with client information, project leads, and proposal records.</li><li>Track sales activities, enquiries, and proposal submissions in the system.</li><li>Ensure client data and records are accurate and up to date.</li></ul>5. Internal Coordination<ul><li>Coordinate with departments such as design, estimation, procurement, and operations to gather information for bids.</li><li>Ensure internal teams are aware of proposal deadlines and requirements.</li><li>Follow up on pending information required for tender submissions.</li></ul>6. Documentation &amp; Record Management<ul><li>Maintain organized filing of bid documents, client communications, and proposal records.</li><li>Ensure proper documentation control for proposals and tender submissions.</li><li>Assist in maintaining templates and standard documents for proposals.</li></ul>Required QualificationsEducation<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Marketing, or related field preferred.</li></ul>Experience<ul><li>1&ndash;2 years of experience in an administrative, sales support, or coordination role.</li></ul>Technical Skills<ul><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Experience using CRM systems or databases.</li><li>Strong documentation and administrative skills.</li><li>Good written and verbal communication skills in English.</li></ul>Core Competencies<ul><li>Administrative Coordination</li><li>Proposal &amp; Documentation Management</li><li>Client Communication</li><li>CRM Data Management</li><li>Attention to Detail</li><li>Time Management &amp; Organization</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li></ul>Work Location: In person

Bid Coordinator

Confidential Jobs

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 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 
 Operations Support
 
 
 
 Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 
 
 Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 
 
 Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 
 
 Maintain Corporate Credit Card tracker and organization of use.
 
 
 Support in arranging department meetings, external meetings, and working groups called by the CEO.
 
 
 Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 
 
 Offering on hand assistance at flagship events.
 
 
 
 Administrative Support
 
 
 
 Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 
 
 Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 
 
 Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 
 
 Prepare and update office spreadsheets and presentations in line with requirements.
 
 
 
 
 
 
 Qualifications
 
 
 
 University Degree in a relevant discipline
 
 
 
 
 
 
 Experience
 
 
 
 Related experience in managing a similar position.
 
 
 Experience working in a multi-cultural environment.
 
 
 
 
 
 
 Knowledge and Skills
 
 
 
 Good organizing and coordination skills
 
 
 Good people skills
 
 
 Good interpersonal skills
 
 
 Ability to handle administrative tasks and requests
 
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Administrative Assistant

DKV International Real Estate LLC

Role OverviewWe are seeking a versatile and highly organized Real Estate Operations Coordinator to join our dynamic team in Dubai. This hybrid role combines administrative excellence, HR support, and proactive telesales. The ideal candidate will be the &quot;engine&quot; of our office, ensuring seamless property listings, legal compliance, and lead management.Key Responsibilities1. Administrative &amp; Office Management<ul><li>Front-of-House: Act as the first point of contact, greeting clients and managing the reception area.</li><li>Office Logistics: Oversee day-to-day office needs, including petty cash, inventory, and supply procurement.</li><li>Document Control: Maintain meticulous digital and physical filing systems for all company records.</li></ul>2. Listing &amp; Transaction Support<ul><li>Portal Management: Create and verify property listings on Property Finder, Bayut, and Dubizzle, ensuring high-quality scores.</li><li>Contract Administration: Prepare and process RERA-standard documents, including Forms A, B, I, &amp; U, MOUs, and Tenancy Contracts.</li><li>Developer Relations: Manage developer registrations/renewals and coordinate with landlords regarding property availability.</li></ul>3. Lead Management &amp; Sales Support<ul><li>Telesales: Proactively follow up on leads, qualify prospects, and manage the sales pipeline within the CRM.</li><li>Deal Execution: Support the accounts department in closing transactions and ensuring all documentation is compliant for deal execution.</li></ul>4. HR &amp; Recruitment Support<ul><li>Assist in the hiring process, from screening CVs to onboarding new agents.</li></ul>Candidate Requirements<ul><li>Experience: Minimum 2 years of proven administrative experience specifically within the Dubai Real Estate industry.</li><li>Technical Skills: High proficiency in CRM systems and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Regulatory Knowledge: Solid understanding of Dubai Land Department (DLD) and RERA procedures.</li><li>Communication: Exceptional command of English (written and verbal).</li><li>Attributes: A &quot;can-do&quot; attitude with the ability to multitask in a high-pressure, fast-paced environment.</li></ul>What We Offer<ul><li>Competitive Salary: Commensurate with experience and a comprehensive benefits package.</li><li>Growth: A high-exposure role with the chance to contribute to a thriving real estate firm.</li><li>Culture: A fast-paced, professional, and supportive work environment.</li></ul>How to ApplyIf you are a motivated professional ready to take the next step in your real estate career, please submit your Resume and Cover Letter to: hr@dkvrealestate.comJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>UAE Real Estate as Admin: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Administrator (Dubai Real Estate Experienced)

Maison Alaïa

<div>
 The Emirati National Boutique Admin Coordinator supports the efficient and elegant daily operations of the Ala&iuml;a boutique. This ensures administrative, operational, and back-office procedures are executed to the highest standard, in line with Maison values. KEY REPONSIBILITIES: 1. Boutique Operations Support:
 
 
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 Oversee boutique documentation, reporting, and filing systems (sales reports, attendance records, compliance documents, etc.).
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 Handle boutique supply orders, vendors management, invoices, and inventory of packaging, stationery, and other essentials
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 Coordinate &amp; report maintenance requests and ensure boutique readiness and upkeep
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 Support during cycle counts, inventories activities, receiving shipments from forwarders etc.
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 Ensure all boutique licenses &amp; documents are up to date and manage mall &amp; over nights permits 2. Client &amp; Commercial Support:
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 Help with preparation for events or special appointments (materials, catering orders, etc.)
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 Support the sales team during busy periods to ensure clients&rsquo; experience expectations are met, this includes help in locating stock, packing items, and fitting room readiness to welcome clients etc.
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 Help during VM set up activities &amp; changes, help the team to ensure the display is maintained and floor is in the best condition to welcome clients KEY SKILLS AND COMPETENCIES:
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 Strong organizational and multitasking skills
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 Attention to detail and a high sense of discretion
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 Ability to use MS Office including Excel and Outlook
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 Clear communication and teamwork abilities
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 Client-centric mindset and service attitude
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 UAE National with Family Book
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 Fluent in English &amp; Arabic We make hearts beat. &ldquo;We wish to create a welcoming home and bespoke moments to reveal and empower feminity, and nurture a multicultural community of clients, lasting through generations&rdquo; Pieter Mulier Since 1964, Ala&iuml;a is a Parisian Fashion Maison, with a Couture soul and a timeless sense of beauty. Azzedine Ala&iuml;a, a legendary master of cut, changed the look of fashion in the 80&rsquo;s with his sculptural silhouettes. Today, the Belgian Creative Director Pieter Mulier, perpetuates his quest of perfection and modernity, sharing the same technical skills and passion for arts. Shape driven creations and iconic knits are sculpted on the body, crafting unique interpretations of the free beauty of women.
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</div>

Boutique Admin Coordinator - Emirati National

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Explore 148+ Administrative coordinator in United Arab Emirates this April. Find roles across top companies and apply now to boost your career.