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officer corporate administrative support services ceo

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
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 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
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 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Modon Facilities Management - L.L.C - S.P.C

Job Title: Administrator Cum Driver (VIP CEO Support)We are seeking a professional and reliable Administrator Cum Driver to provide administrative support and chauffeur services for our VIP CEO.Responsibilities:<ul><li>Handle daily administrative and office support tasks</li><li>Manage documents, schedules, emails, and coordination duties</li><li>Perform data entry, filing, and basic reporting</li><li>Provide safe, professional transportation for the CEO</li><li>Ensure timely travel and maintain confidentiality at all times</li><li>Assist with errands and other duties as required</li></ul>Requirements:<ul><li>Well-groomed and professional appearance</li><li>Strong English speaking and communication skills</li><li>Valid UAE Light Vehicle Driving License</li><li>Good knowledge of UAE roads and routes</li><li>Computer skills (MS Office, email, Excel, Word, and basic office systems)</li><li>Experience in administrative tasks and VIP driving preferred</li><li>Punctual, trustworthy, and discreet</li></ul>Job Type: PermanentWork Location: In person

Administrator Cum Driver (VIP CEO Support)

Metech

We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations.The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.Job Title: ADMIN AND SECRETARYLocation: Abu Dhabi, UAE&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;KEY RESPONSIBILITIES:<ul><li>Communication handling: Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li>Meeting support: Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li>Office coordination: Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li>Document management: Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li>Project assistance: Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li>Confidentiality &amp; discretion: Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul>QUALIFICATIONS &amp; EXPERIENCE:<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul>Work Location: In person.Job Type: Full-timeIMMEDIATE JOINERS PREFFERED&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Work Location: In person

ADMIN & SECRETARY

Hunch

<div>
 
 We are looking for an
 
 Executive &amp; Personal Assistant
 
 to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
 
 
 
 
 
 Location: The job location is
 
 Dubai
 
 , so the candidate should be in Dubai / open to relocate. We will provide relocation &amp; visa support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Professional &amp; Corporate Support
 
 
 
 
 
 <ul>
 <li>
 
 Calendar Management:
 
 Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 
 Email Management:
 
 Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 
 Event Management:
 
 Coordinating with multiple vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 
 Salary Approvals:
 
 Coordinating and preparing salary approvals for the CEO.
 </li>
 <li>
 
 Bookkeeping Coordination:
 
 Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
 </li>
 <li>
 
 Team Coordination
 
 : Liaising with internal team members to support the CEO&rsquo;s requirements and directives.
 </li>
 <li>
 
 Project Coordination &amp; Follow-ups:
 
 Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 
 Finance Coordination:
 
 Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 <li>
 
 Office Management:
 
 Dubai office management
 </li>
 </ul>
 
 
 
 
 
 Personal &amp; Lifestyle Management
 
 
 
 
 
 <ul>
 <li>
 
 Medical &amp; Insurance Coordination:
 
 Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 
 Travel Arrangements:
 
 Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
 </li>
 <li>
 
 Vendor Management:
 
 Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 
 House Management:
 
 Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 
 Banking &amp; Financial Coordination:
 
 Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 
 Payments &amp; Financial Tracking:
 
 Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
 </li>
 <li>
 
 Property &amp; Maintenance Oversight:
 
 Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 
 Documentation &amp; Administrative Work:
 
 Managing documents for personal and company needs, including loan applications and official paperwork.
 </li>
 <li>
 
 Insurance Management:
 
 Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
 </li>
 <li>
 
 Personal Assistance:
 
 Managing personal errands and ad hoc requests as required.
 </li>
 </ul>
 
 
 
 
 
 Soft Skills Required for this Role
 
 
 
 
 
 <ul>
 <li>
 
 Note-Taking Expertise:
 
 You should be skilled at capturing detailed notes efficiently &mdash; whether shorthand or fast typing. The CEO will delegate once, and it&rsquo;s your job to document accurately and share back for approval.
 </li>
 <li>
 
 High Availability, Flexible Location:
 
 The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who&rsquo;s dependable, responsive, and adaptable when needed. While these high-demand moments aren&rsquo;t daily, your availability during such times is crucial.
 </li>
 <li>
 
 Facetime with CEO:
 
 The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
 </li>
 <li>
 
 Strong Communication Skills:
 
 Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO&rsquo;s workload and maintaining clarity across all interactions.
 </li>
 <li>
 
 Tech-Savvy: Proficiency in working on Google / excel sheets is a must.
 
 Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
 </li>
 <li>
 
 Internet Fluency:
 
 You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
 </li>
 </ul>
 
 
 
 
 
 Attitude Required
 
 
 
 
 
 <ul>
 <li>
 
 Positive and Composed:
 
 The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
 </li>
 <li>
 
 Ownership Mindset:
 
 Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
 </li>
 <li>
 
 Work-Driven Ethic:
 
 The CEO lives by &ldquo;work is worship,&rdquo; and expects the same dedication and drive toward scaling the business.
 </li>
 <li>
 
 Extreme Attention to Detail:
 
 Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
 </li>
 <li>
 
 Fast Learner, Action-Oriented:
 
 Adapt quickly and resolve challenges with a solution-focused mindset.
 </li>
 </ul>
 
 
 
 
 
 Experience Requirements
 
 
 
 
 
 <ul>
 <li>
 Previous experience in high-growth, fast-paced organizations.
 </li>
 <li>
 5+ years of experience supporting founders, CXOs, or senior executives.
 </li>
 </ul>
 
 
 
 
 
 Key Deliverables
 
 
 
 
 
 <ul>
 <li>
 Develop a deep understanding of the CEO&rsquo;s priorities and manage their time effectively.
 </li>
 <li>
 Oversee the CEO&rsquo;s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
 </li>
 <li>
 Communicate on behalf of the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
 </li>
 <li>
 Coordinate and manage recruitment logistics when required.
 </li>
 <li>
 Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
 </li>
 <li>
 Manage complex travel arrangements &mdash; both domestic and international &mdash; including itineraries, agendas, and meeting documentation.
 </li>
 <li>
 Anticipate and prepare for all pre- and post-travel or meeting requirements.
 </li>
 <li>
 Ensure smooth operational execution of the CEO&rsquo;s initiatives. Act as the bridge between ideas and action &mdash; making sure key projects move forward.
 </li>
 <li>
 Collaborate cross-functionally to ensure alignment with organizational goals.
 </li>
 </ul>
 
 
 
 
 
 What we offer
 
 
 <ul>
 <li>
 Competitive pay along with an annual performance-linked incentive (PLI)
 </li>
 <li>
 Employee benefits like Medical Insurance
 </li>
 <li>
 Work Visa sponsorship for Dubai under our company
 </li>
 </ul>
 
 
</div>

Personal Assistant to Chief Executive Officer

Index

<div>
 
 Role Summary
 
 
 We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Executive Support to CEO
 
 
 &bull; Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements&bull; Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
 
 &bull; Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
 
 &bull; Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
 
 &bull; Handle confidential and sensitive information with the highest level of professionalism and discretion
 
 
 
 Executive &amp; Leadership Coordination
 
 
 &bull; Provide structured administrative support to the leadership team as required
 
 &bull; Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
 
 &bull; Support the development of presentations, dashboards, and business reports
 
 &bull; Ensure proper follow-up and alignment across departments on key decisions and initiatives
 
 &bull; Coordinate Business travels for all C-level and teams
 
 
 
 Office Management &amp; Administration (Dubai)
 
 
 &bull; Oversee day-to-day administrative operations of the Dubai office
 
 &bull; Manage relationships with vendors, facility management, and service providers&bull; Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
 
 &bull; Support onboarding and administrative requirements for Dubai-based employees
 
 &bull; Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
 
 &bull; Ensure compliance with local regulations and administrative standards
 
 
 
 HR Coordination (Dubai Scope)
 
 
 &bull; Support HR-related activities in coordination with regional HR teams
 
 &bull; Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
 
 &bull; Assist in employee documentation, onboarding coordination, and HR communications
 
 &bull; Act as a coordination point between Dubai employees and HR teams across other countries
 
 
 
 
 Requirements
 
 
 
 Requirements Education
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field Experience:
 
 &bull; 3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives
 
 
 
 Skills &amp; Competencies
 
 
 &bull; Exceptional communication skills in English (written and verbal)
 
 &bull; Strong organizational and multitasking abilities
 
 &bull; High level of professionalism, discretion, and confidentiality
 
 &bull; Strong emotional intelligence and stakeholder management skills
 
 &bull; Ability to work under pressure and manage competing priorities
 
 &bull; Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
 
 
 
 Additional Requirements
 
 
 &bull; Based in Dubai with valid residency (preferred: spouse/family visa)
 
 
 
</div>

Executive Secertary to CEO & Office Manager

Explore 3259+ Officer corporate administrative support services ceo in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.

3259 officer corporate administrative support services ceo jobs In United Arab Emirates

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Administrator Cum Driver (VIP CEO Support)

ADMIN & SECRETARY

Personal Assistant to Chief Executive Officer

Executive Secertary to CEO & Office Manager