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officer corporate administrative support services ceo

Eva Interiors

<div>
 
 
 Position Purpose:
 
 
 
 
 
 
 
 The Personal Assistant to the CEO provides high-level confidential administrative and personal support to ensure the efficient management of the CEO's professional and business activities. The role requires exceptional organizational skills, discretion, attention to detail, proactive planning, and the ability to manage multiple priorities in a fast-paced environment
 
 
 .The PA serves as a trusted partner to the CEO, managing schedules, communications, travel arrangements, meetings, personal commitments, and administrative tasks while maintaining the highest level of confidentiality and professionalism
 
 
 .Key Responsibilitie
 
 
 sExecutive Calendar Managemen
 
 <ul>
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 tManage and maintain the CEO's complex calendar and daily schedule
 </li>
 <li>
 .Coordinate internal and external meetings
 </li>
 <li>
 .Prioritize appointments based on business needs and urgency
 </li>
 <li>
 .Ensure efficient time management and avoidance of scheduling conflicts
 </li>
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 .Arrange recurring meetings and executive commitments
 </li>
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 .Monitor upcoming deadlines and key business events
 </li>
 </ul>
 
 .Meeting Coordinatio
 
 <ul>
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 nSchedule and organize meetings, board meetings, leadership meetings, and external stakeholder meetings
 </li>
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 .Prepare meeting agendas and supporting documents
 </li>
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 .Take meeting minutes when required
 </li>
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 .Track action items and follow up with responsible parties
 </li>
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 .Ensure meeting logistics are properly coordinated
 </li>
 </ul>
 
 .Communication Managemen
 
 <ul>
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 tScreen calls, emails, correspondence, and inquiries on behalf of the CEO
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 .Draft professional emails, letters, reports, and presentations
 </li>
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 .Respond to routine communications where authorized
 </li>
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 .Act as the first point of contact for internal and external stakeholders
 </li>
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 .Ensure timely follow-up on CEO communications
 </li>
 </ul>
 
 .Travel &amp; Logistics Managemen
 
 <ul>
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 tCoordinate local and international travel arrangements
 </li>
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 .Book flights, hotels, transportation, visas, and travel insurance
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 .Prepare detailed travel itineraries
 </li>
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 .Manage travel-related expenses and documentation
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 .Ensure smooth travel execution for the CEO
 </li>
 </ul>
 
 .Administrative Suppor
 
 <ul>
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 tPrepare reports, presentations, and executive summaries
 </li>
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 .Maintain organized filing systems and confidential records
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 .Track important deadlines, contracts, and commitments
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 .Handle expense claims and reimbursement documentation
 </li>
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 .Support document preparation and approvals
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 </ul>
 
 .Personal Affairs Managemen
 
 <ul>
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 tCoordinate personal appointments and commitments as assigned
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 .Manage personal schedules alongside business commitments
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 .Assist with family-related arrangements when required
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 .Coordinate personal travel, reservations, and events
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 .Handle confidential personal matters with complete discretion
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 </ul>
 
 .Stakeholder Coordinatio
 
 <ul>
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 nLiaise with senior executives, clients, consultants, government entities, and business partners
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 .Coordinate communication between the CEO and departments
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 .Follow up on business-critical matters
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 .Build and maintain positive professional relationships
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 </ul>
 
 .Information Managemen
 
 <ul>
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 tMaintain confidentiality of all business and personal information
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 .Organize sensitive documents and records
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 .Prepare briefing materials before meetings
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 .Ensure accurate record keeping and documentation
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 </ul>
 
 .Event &amp; Hospitality Coordinatio
 
 <ul>
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 nCoordinate executive events and business functions
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 .Organize client meetings, executive dinners, and corporate events
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 .Manage guest arrangements and hospitality requirements
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 .Support protocol arrangements for VIP visitors
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 </ul>
 
 .Project Coordinatio
 
 <ul>
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 nTrack strategic initiatives assigned by the CEO
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 .Monitor project deadlines and deliverables
 </li>
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 .Follow up with department heads regarding action items
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 <li>
 .Prepare progress reports and status updates
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 </ul>
 
 
 
 .
</div>

Personal Assistant

LUXBURY PROPERTIES L.L.C

Job Title: Personal Assistant to CEO Location: Dubai, United Arab EmiratesCompany: Luxbury Properties LLCAbout UsLuxbury Properties LLC is a dynamic and growing real estate company specializing in both residential and commercial property sales, rentals, and management. We pride ourselves on providing exceptional service to our clients and fostering a supportive, professional environment for our team.Job DescriptionWe are looking for a professional and organized Personal Assistant to the CEO, providing direct administrative and executive support. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the CEO's daily operations run efficientlyKey Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Handle correspondence, emails, phone calls, and follow-ups on behalf of the CEO.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate with internal departments, clients, and external stakeholders.</li><li>Maintain confidential records and sensitive business information.</li><li>Assist in organizing company events, meetings, and business activities.</li><li>Track deadlines, schedules, and important tasks to ensure smooth operations.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Educational &amp; Professional Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of Proven experience as a Personal Assistant, Executive Assistant, preferably at CEO level.</li><li>Experience in the real estate industry is mandatory.</li><li>Strong verbal and written communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Ability to manage both corporate and personal responsibilities efficiently</li><li>Presentable, professional, and capable of working independently.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Professional work environment.</li><li>Career growth opportunities within the company.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>What is your marital status?</li></ul>Experience:<ul><li>Personal Assistant or Executive Assistant: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Confidential

<div>
 
 To provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of executive priorities, seamless communication, and effective coordination across the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive Support
 
 
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, appointments, and meeting schedules to ensure optimal time management and prioritization.
 </li>
 <li>
 Coordinate and prepare for meetings, including agendas, presentations, reports, and briefing materials.
 </li>
 <li>
 Handle confidential and sensitive information with the highest level of discretion and professionalism.
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen and manage incoming communications (emails, calls, correspondence) on behalf of the CEO.
 </li>
 <li>
 Draft, review, and edit reports, presentations, and official communications.
 </li>
 <li>
 Facilitate effective communication among the CEO, the senior leadership team, departments, and external partners.
 </li>
 <li>
 Organize and coordinate domestic and international travel arrangements, itineraries, and logistics.
 </li>
 <li>
 Track key action items, follow-ups, and deliverables across leadership meetings.
 </li>
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 Support in organizing board meetings, executive committees, and leadership events.
 </li>
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 Maintain proper documentation, records, and filing systems.
 </li>
 <li>
 Assist the CEO in monitoring strategic initiatives and business priorities.
 </li>
 <li>
 Conduct research, prepare reports, and summarize insights to support decision-making.
 </li>
 <li>
 Coordinate cross-functional projects and ensure the timely execution of key initiatives.
 </li>
 <li>
 Build and maintain strong relationships with key internal and external stakeholders.
 </li>
 <li>
 Represent the CEO&rsquo;s office professionally in all interactions.
 </li>
 <li>
 Ensure smooth coordination between departments and leadership functions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 Minimum
 
 3&ndash;7 years of experience
 
 as an Executive Assistant or in a similar high-level support role.
 </li>
 <li>
 Experience supporting C-level executives is highly preferred.
 </li>
 <li>
 Exposure to corporate governance or board-level coordination is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to multitask effectively.
 </li>
 <li>
 Excellent Arabic verbal and written communication skills.
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality.
 </li>
 <li>
 Strong attention to detail and problem-solving abilities.
 </li>
 <li>
 Ability to work under pressure and manage tight deadlines.
 </li>
 <li>
 Proactive and self-driven with strong decision-making support capability.
 </li>
 <li>
 Proficiency in
 
 MS Office (Outlook, Excel, PowerPoint, Word)
 
 .
 </li>
 </ul>
</div>

Executive Secretary

I Find Real Estate L.L.C

Executive Personal Assistant to CEOLocation: Sharjah, UAE Travel Requirement: Frequent travel across the UAE and Middle EastBecome the CEO's Trusted Right HandVR Investment is seeking an exceptional Executive Personal Assistant to the CEO who can seamlessly manage executive, business, and personal affairs at the highest level.This is a high-impact role for a highly organized, discreet, and proactive professional who thrives in a fast-paced environment and can confidently support a dynamic CEO with international business interests, high-level relationships, and extensive travel commitments.The ideal candidate will possess exceptional communication skills, strong business acumen, multilingual capabilities, and the ability to anticipate needs before they arise.Key ResponsibilitiesExecutive &amp; Calendar Management<ul><li>Manage a complex and constantly evolving executive calendar, including board meetings, investor meetings, VIP engagements, strategic discussions, and international appointments.</li><li>Serve as the primary liaison between the CEO and internal/external stakeholders.</li><li>Coordinate communication with investors, developers, government entities, partners, clients, and VIPs.</li><li>Ensure timely follow-up and execution of key action items.</li></ul>Travel &amp; Lifestyle Management<ul><li>Organize comprehensive international travel arrangements, including visas, flights, hotels, transportation, and detailed itineraries.</li><li>Coordinate business and personal travel schedules across multiple countries.</li><li>Handle travel arrangements for family members and household staff when required.</li><li>Ensure seamless logistics and last-minute adjustments.</li></ul>Financial &amp; Banking Coordination<ul><li>Assist with banking transactions and financial administration as authorized by the CEO.</li><li>Coordinate banking activities, fund transfers, deposits, investment-related documentation, and financial records.</li><li>Maintain strict confidentiality and accuracy in all financial matters.</li></ul>Asset &amp; Property Administration<ul><li>Maintain and manage records of personal and corporate assets, including real estate portfolios and luxury vehicles.</li><li>Coordinate with developers, brokers, property owners, legal advisors, and government authorities.</li><li>Support property acquisitions, transfers, registrations, and related documentation.</li></ul>Legal &amp; Documentation Management<ul><li>Oversee all documents requiring CEO review, approval, and signature.</li><li>Coordinate contracts, agreements, applications, corporate documentation, and legal correspondence.</li><li>Liaise with legal consultants, notaries, government departments, and PROs.</li><li>Track and manage renewals of passports, visas, insurance policies, licenses, and other critical documents for the CEO and family.</li></ul>Personal &amp; Healthcare Coordination<ul><li>Manage medical appointments, executive health check-ups, and wellness schedules.</li><li>Maintain confidential records of healthcare providers and important medical contacts.</li><li>Coordinate personal appointments and lifestyle requirements.</li></ul>Corporate Relations &amp; Special Projects<ul><li>Coordinate executive events, VIP meetings, and corporate hospitality activities.</li><li>Arrange premium corporate gifts for key partners, investors, and VIP clients.</li><li>Support special projects, confidential assignments, and strategic initiatives as directed by the CEO.</li></ul>Requirements<ul><li>Bachelor's Degree in Business Administration, Management, or a related field.</li><li>Minimum 2+ years of experience as an Executive Assistant, Personal Assistant, or Chief Executive Assistant supporting senior leadership.</li><li>Exceptional organizational and project management skills.</li><li>Ability to manage multiple priorities under pressure while maintaining accuracy and professionalism.</li><li>Strong understanding of executive administration, travel coordination, banking procedures, and documentation management.</li><li>High level of discretion, confidentiality, and professional integrity.</li><li>Advanced proficiency in Microsoft Office and digital productivity tools.</li><li>UAE Driving License is mandatory.</li></ul>Language RequirementsTo support the CEO's international business network, candidates with multilingual capabilities will be highly preferred.Required:<ul><li>Fluent English (written and spoken)</li></ul>Highly Preferred:<ul><li>Arabic</li><li>Russian</li><li>Mandarin Chinese</li></ul>Additional languages are considered a strong advantage.Why Join VR Investment?<ul><li>Work directly alongside the CEO and senior leadership.</li><li>Exposure to high-level business operations, investments, and strategic decision-making.</li><li>Dynamic international work environment.</li><li>Opportunity to build an influential career with a fast-growing organization.</li><li>Significant professional growth and leadership exposure.</li></ul>Apply NowIf you are highly organized, proactive, multilingual, and capable of managing executive responsibilities with professionalism and discretion, we invite you to join VR Investment as a trusted partner to the CEO.This is more than an assistant role&mdash;it is an opportunity to become an integral part of the leadership journey of a growing international business.Work Location: In person

Executive Personal Assistant to CEO

Caparol Middle East and Africa

<div>
 
 At Caparol, we are committed to excellence and innovation in the paints, coatings, and sustainable building solutions industry.
 
 
 
 
 
 At Caparol, we are committed to excellence and innovation in the paints, coatings, and sustainable building solutions industry.
 
 
 
 
 
 We are looking for a detail-oriented and proactive candidate to join our Dubai team as a Corporate Support Officer. This role plays a key part in keeping our operations running seamlessly, coordinating across departments, and upholding high administrative standards in line with Caparol's policies and procedures.
 
 
 If you are organized, reliable, and eager to grow within a dynamic environment, this opportunity is for you.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Support day-to-day coordination between departments
 </li>
 <li>
 Assist management with scheduling, correspondence, and administrative tasks
 </li>
 <li>
 Help prepare reports, presentations, and internal documents
 </li>
 <li>
 Maintain organized filing systems and up-to-date records
 </li>
 <li>
 Liaise with internal teams and external contacts when needed
 </li>
 <li>
 Track ongoing tasks and flag priorities to the relevant teams
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 UAE National
 </li>
 <li>
 0&ndash;3 years of professional experience
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong communication skills in both English and Arabic
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Team player with a proactive and solution-driven mindset
 </li>
 </ul>
 
 
 
 
 
 Why Join Caparol?
 
 
 
 
 
 
 At Caparol, you will be part of a collaborative and structured environment that values accountability and operational excellence. You will work closely with cross-functional teams and build a strong professional foundation within a leading international brand in the building solutions industry.
 
 
 
</div>

Corporate Support Officer – UAE National

ORIGINAL GLASS TECHNICAL SERVICES ONE PERSON COMPANY L.L.C.

Accountant / Procurement OfficerLocation: Dubai, UAE Company: Original Glass Technical Services LLCOriginal Glass Technical Services LLC is seeking a highly organized and detail-oriented Accountant / Procurement Officer to join our growing team. The ideal candidate will have experience in accounting, purchasing, procurement coordination, and administrative support, preferably within the glass, aluminum, or construction industry.RequirementsEducation<ul><li>Bachelor's Degree or Diploma in Accounting, Business Administration, Office Management, or a related field.</li></ul>Experience<ul><li>Minimum 3 years of administrative, accounting, or procurement experience.</li><li>Experience in the glass, aluminum, or construction industry is preferred.</li></ul>Technical Skills<ul><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Working knowledge of accounting software and financial record-keeping systems.</li></ul>Communication Skills<ul><li>Excellent verbal and written English communication skills.</li><li>Arabic language skills will be an added advantage.</li></ul>Organizational Skills<ul><li>Strong time management and multitasking abilities.</li><li>Excellent attention to detail and accuracy.</li></ul>Key ResponsibilitiesProcurement &amp; Purchasing<ul><li>Handle end-to-end procurement activities, including purchase requisitions, RFQs, supplier negotiations, and purchase order issuance.</li><li>Source materials, tools, and services in line with project requirements, budgets, and timelines.</li><li>Maintain approved supplier lists, pricing records, and procurement documentation.</li><li>Coordinate with site, project, and management teams to ensure timely material availability.</li></ul>Invoicing &amp; Financial Coordination<ul><li>Prepare and issue sales invoices based on project progress and delivery milestones.</li><li>Verify supplier invoices against purchase orders and delivery notes.</li><li>Maintain accurate records of accounts payable and receivable.</li><li>Follow up on customer payments and assist in month-end financial reporting.</li></ul>Delivery &amp; Logistics Coordination<ul><li>Coordinate material deliveries with suppliers, transporters, and site teams.</li><li>Ensure timely delivery of materials to project sites and offices.</li><li>Track delivery notes, GRNs, and related documentation.</li><li>Resolve delivery delays, shortages, and discrepancies with suppliers and logistics providers.</li></ul>Inventory &amp; Documentation Control<ul><li>Maintain stock and inventory records for office and project materials.</li><li>Monitor material usage and support cost control initiatives.</li><li>Ensure procurement, invoicing, and delivery records are properly maintained and auditable.</li></ul>Vendor &amp; Internal Coordination<ul><li>Act as the primary liaison between suppliers, transporters, clients, and internal teams.</li><li>Prepare procurement status reports and cost summaries for management.</li><li>Support operational and administrative functions to ensure smooth business processes.</li></ul>Skills Required<ul><li>Strong administrative and organizational skills.</li><li>Ability to handle confidential information with professionalism and discretion.</li><li>Excellent problem-solving and multitasking abilities.</li><li>Customer service-oriented mindset.</li><li>Strong analytical and reporting skills.</li></ul>How to ApplyInterested candidates who meet the above requirements are invited to send their CV and Cover Letter to: admin@original-glass.comOnly shortlisted candidates will be contacted.Pay: AED3,000.00 - AED6,000.00 per monthExperience:<ul><li>Accountant / Procurement Officer: 3 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Work Location: In person

Accountant / Procurement Officer

One Point Businessmen Services

About UsOnepoint is a dynamic and fast-growing business setup and corporate services provider based in Dubai. We specialize in helping local and international entrepreneurs, investors, and corporations seamlessly establish and manage their businesses in the UAE. We are looking for an energetic, detail-oriented, and eager-to-learn PRO to join our operations team.Job SummaryWe are seeking a highly motivated fresher to step into the role of a Public Relations Officer (PRO). If you have a foundational understanding of Dubai Mainland (DED) and Freezone company regulations, visa processing, and government compliance, this is the perfect opportunity to kickstart your career.You will work closely with our senior consultants and operations team, receiving hands-on training to navigate UAE government portals, manage document clearing, and facilitate smooth business setups for our clients.Key Responsibilities<ul><li>Company Formation Support: Assist in preparing, typing, and submitting documentation for new business setups across Dubai Mainland (Department of Economy and Tourism) and various UAE Freezones (e.g., IFZA, Meydan, DMCC, JAFZA).</li><li>Visa Processing: Support the processing of investor, employment, and dependent visas. Assist with drafting and submitting applications through government portals (MOHRE, GDRFA, ICP).</li><li>Document Clearing &amp; Attestation: Handle document attestations, legal translations, and notarization processes required for corporate structuring.</li><li>License Renewals &amp; Amendments: Track expiry dates and assist the team in executing trade license renewals, Ejari registrations, and establishment card updates.</li><li>Government Liaison: Act as a representative to submit and collect essential documents from government departments, ministries, and Freezone authorities.</li><li>Medical &amp; Emirates ID Processing: Guide clients through medical fitness tests, biometrics capturing, and the Emirates ID issuance process.</li><li>Record Keeping: Maintain accurate, up-to-date digital and physical records of all client applications, visas, passports, and company licenses.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: Fresher or 0&ndash;2 years of administrative/PRO experience in the UAE.</li><li>Industry Knowledge: Must possess a basic, solid understanding of the differences between Dubai Mainland and Freezone business structures, trade licenses, and general UAE immigration/labor laws.</li><li>Language Skills: Excellent written and spoken English is mandatory. Proficiency in Arabic, Hindi is a strong advantage.</li><li>Tech-Savvy: Highly comfortable using MS Office and quick to learn online government typing portals.</li><li>Driving License: A valid UAE driving license is highly preferred.</li><li>Key Attributes: Detail-oriented, organized, and capable of multitasking in a fast-paced environment. Must have strong interpersonal skills and a professional, problem-solving mindset.</li></ul>What We Offer<ul><li>Hands-on training from industry experts on UAE business setup and PRO operations.</li><li>Employment Visa, Medical Insurance, and standard UAE labor law benefits.</li><li>A supportive, fast-paced team environment.</li><li>Clear pathways for career advancement as you build your expertise.</li><li>Competitive entry-level salary.</li></ul>Pay: AED1,500.00 - AED2,500.00 per monthWork Location: In person

Entry-Level Public Relations Officer (PRO) – Business Setup Services

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