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administrative customer virtual entry level assistant

SkillersZone LLC

<div>
 We are seeking aAdministrative Customer Virtual Entry-Level Admin Assistant to support our customers and internal teams across the
 
 (MENA)
 
 region. This role combines front-line customer support with strong administrative coordination to ensure smooth day-to-day operations, accurate documentation, and timely resolution of customer inquiries. The ideal candidate is service-minded, detail-oriented, organized, and comfortable working in a multicultural, multilingual environment.
 
 
 You will serve as a key point of contact for customers via phone, email, chat, and messaging platforms, while also handling administrative tasks such as data entry, filing, appointment scheduling, reporting, and coordination with logistics, finance, sales, and technical teams. This role requires excellent communication skills, professionalism, discretion with sensitive information, and the ability to manage multiple priorities with a calm, solutions-focused approach.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Customer Service (Primary)
 </li>
 <li>
 Respond promptly and professionally to customer inquiries through multiple channels (phone, email, chat, WhatsApp/other messaging tools where applicable)
 </li>
 <li>
 Provide accurate information on products/services, pricing, availability, delivery timelines, warranties, return policies, and general support procedures
 </li>
 <li>
 Resolve complaints and service issues with empathy, patience, and clear follow-through, escalating complex cases to the appropriate department when needed
 </li>
 <li>
 Track and manage customer requests from first contact to closure, ensuring timely updates and adherence to service-level expectations
 </li>
 <li>
 Maintain a positive customer experience by demonstrating cultural awareness, courteous language, and appropriate communication etiquette across MENA markets
 </li>
 <li>
 Collect customer feedback and share insights with supervisors to improve service quality, processes, and recurring issue resolution
 </li>
 <li>
 Administrative Support (Core)
 </li>
 <li>
 Maintain accurate customer records, case notes, and service history in CRM/ERP systems, ensuring data quality and compliance
 </li>
 <li>
 Prepare and update documentation such as order forms, service tickets, delivery notes, customer correspondence, and internal reports
 </li>
 <li>
 Coordinate appointments, service visits, call-backs, and follow-ups; manage calendars and scheduling across teams
 </li>
 <li>
 Support internal workflows including filing, scanning, archiving, and organizing digital documents in shared drives/systems
 </li>
 <li>
 Assist with invoice queries and basic finance coordination (e.g., payment status checks, forwarding documents, confirming billing details) in collaboration with the finance team
 </li>
 <li>
 Generate weekly/monthly customer service summaries (e.g., volume of requests, resolution time, common issues, customer satisfaction inputs)
 </li>
 <li>
 Cross-Functional Coordination
 </li>
 <li>
 Liaise with operations, logistics, and warehouse teams to track deliveries, handle delays, and communicate updates to customers clearly
 </li>
 <li>
 Work closely with sales teams to support customer onboarding, account updates, and post-sales coordination
 </li>
 <li>
 Collaborate with technical support (if applicable) to ensure accurate troubleshooting, scheduling, and customer guidance
 </li>
 <li>
 </li>
 <li>
 </li>
 <li>
 Communicate consistently across different countries/time zones within MENA, ensuring handovers and continuity for ongoing cases
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma required; Bachelor&rsquo;s degree or diploma
 </li>
 <li>
 Basic of experience in customer service, administrative support, call center operations, hospitality, retail support, or a similar customer-facing role (MENA experience is a strong advantage)
 </li>
 <li>
 Proficiency with common office tools (Microsoft Office/Google Workspace), especially Excel/Sheets, email management, and document formatting
 </li>
 <li>
 Experience using CRM systems
 
 
 
 
 </li>
 </ul>
 
 Language Requirements (MENA-Focused)
 
 
 
 <ul>
 <li>
 Basic Arabic (spoken and written) is preferred for most MENA markets
 </li>
 <li>
 Basic English (spoken and written)
 
 
 
 
 </li>
 </ul>
 
 Skills And Competencies
 
 
 
 <ul>
 <li>
 Strong customer-first mindset with the ability to remain calm and professional under pressure
 </li>
 <li>
 Excellent verbal and written communication with clear, polite, and solution-oriented messaging
 </li>
 <li>
 Strong attention to detail and accuracy in documentation, data entry, and record-keeping
 </li>
 <li>
 Ability to prioritize tasks, manage multiple tickets, and meet deadlines in a fast-paced environment
 </li>
 <li>
 Problem-solving capability: identify root causes, propose solutions, and escalate effectively when needed
 </li>
 <li>
 High integrity and discretion when handling confidential customer and company information
 </li>
 <li>
 Cultural sensitivity and awareness of customer expectations across different MENA countries
 
 
 
 
 </li>
 </ul>
 
 Working Conditions and Schedule
 
 
 
 <ul>
 <li>
 Role may be office-based, hybrid, or remote depending on business needs and country regulations
 </li>
 <li>
 Typical working weeks in parts of MENA may follow , with flexibility required during peak periods.
 </li>
 <li>
 </li>
 <li>
 </li>
 <li>
 Some roles may require occasional coordination outside standard hours to support customers in different time zones or manage urgent cases
 
 
 
 
 </li>
 </ul>
 
 Performance Indicators (KPIs)
 
 
 Success in this role is commonly measured by:
 
 
 First response time and overall resolution time
 
 
 Quality and accuracy of case documentation
 
 
 Customer satisfaction feedback (CSAT) and complaint handling quality
 
 
 Ticket backlog management and follow-up consistency
 
 
 Adherence to policies, scripts/processes, and service standards
 
 
 Administrative accuracy (data quality, report timeliness, document compliance)
 
 
 
 Career Growth Opportunities
 
 
 This role offers clear development pathways, depending on performance and interest, including:
 
 
 Senior Customer Service Representative / Team Lead
 
 
 Customer Experience (CX) Specialist
 
 
 Office Administrator / Operations Coordinator
 
 
 Sales Support / Account Coordinator
 
 
 Quality Assurance (QA) or Training Specialist
 
 
 
 Equal Opportunity Statement
 
 
 We are committed to creating an inclusive workplace that respects diversity across the MENA region. All qualified applicants will be considered without discrimination based on nationality, gender, age, disability, or any other protected status in line with applicable local laws.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Administrative Customer Virtual Entry-Level Assistant

<div>
 We are seeking aAdministrative Customer Virtual Entry-Level Admin Assistant to support our customers and internal teams across the
 
 (MENA)
 
 region. This role combines front-line customer support with strong administrative coordination to ensure smooth day-to-day operations, accurate documentation, and timely resolution of customer inquiries. The ideal candidate is service-minded, detail-oriented, organized, and comfortable working in a multicultural, multilingual environment.
 
 
 You will serve as a key point of contact for customers via phone, email, chat, and messaging platforms, while also handling administrative tasks such as data entry, filing, appointment scheduling, reporting, and coordination with logistics, finance, sales, and technical teams. This role requires excellent communication skills, professionalism, discretion with sensitive information, and the ability to manage multiple priorities with a calm, solutions-focused approach.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Customer Service (Primary)
 </li>
 <li>
 Respond promptly and professionally to customer inquiries through multiple channels (phone, email, chat, WhatsApp/other messaging tools where applicable)
 </li>
 <li>
 Provide accurate information on products/services, pricing, availability, delivery timelines, warranties, return policies, and general support procedures
 </li>
 <li>
 Resolve complaints and service issues with empathy, patience, and clear follow-through, escalating complex cases to the appropriate department when needed
 </li>
 <li>
 Track and manage customer requests from first contact to closure, ensuring timely updates and adherence to service-level expectations
 </li>
 <li>
 Maintain a positive customer experience by demonstrating cultural awareness, courteous language, and appropriate communication etiquette across MENA markets
 </li>
 <li>
 Collect customer feedback and share insights with supervisors to improve service quality, processes, and recurring issue resolution
 </li>
 <li>
 Administrative Support (Core)
 </li>
 <li>
 Maintain accurate customer records, case notes, and service history in CRM/ERP systems, ensuring data quality and compliance
 </li>
 <li>
 Prepare and update documentation such as order forms, service tickets, delivery notes, customer correspondence, and internal reports
 </li>
 <li>
 Coordinate appointments, service visits, call-backs, and follow-ups; manage calendars and scheduling across teams
 </li>
 <li>
 Support internal workflows including filing, scanning, archiving, and organizing digital documents in shared drives/systems
 </li>
 <li>
 Assist with invoice queries and basic finance coordination (e.g., payment status checks, forwarding documents, confirming billing details) in collaboration with the finance team
 </li>
 <li>
 Generate weekly/monthly customer service summaries (e.g., volume of requests, resolution time, common issues, customer satisfaction inputs)
 </li>
 <li>
 Cross-Functional Coordination
 </li>
 <li>
 Liaise with operations, logistics, and warehouse teams to track deliveries, handle delays, and communicate updates to customers clearly
 </li>
 <li>
 Work closely with sales teams to support customer onboarding, account updates, and post-sales coordination
 </li>
 <li>
 Collaborate with technical support (if applicable) to ensure accurate troubleshooting, scheduling, and customer guidance
 </li>
 <li>
 </li>
 <li>
 </li>
 <li>
 Communicate consistently across different countries/time zones within MENA, ensuring handovers and continuity for ongoing cases
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma required; Bachelor&rsquo;s degree or diploma
 </li>
 <li>
 Basic of experience in customer service, administrative support, call center operations, hospitality, retail support, or a similar customer-facing role (MENA experience is a strong advantage)
 </li>
 <li>
 Proficiency with common office tools (Microsoft Office/Google Workspace), especially Excel/Sheets, email management, and document formatting
 </li>
 <li>
 Experience using CRM systems
 
 
 
 
 </li>
 </ul>
 
 Language Requirements (MENA-Focused)
 
 
 
 <ul>
 <li>
 Basic Arabic (spoken and written) is preferred for most MENA markets
 </li>
 <li>
 Basic English (spoken and written)
 
 
 
 
 </li>
 </ul>
 
 Skills And Competencies
 
 
 
 <ul>
 <li>
 Strong customer-first mindset with the ability to remain calm and professional under pressure
 </li>
 <li>
 Excellent verbal and written communication with clear, polite, and solution-oriented messaging
 </li>
 <li>
 Strong attention to detail and accuracy in documentation, data entry, and record-keeping
 </li>
 <li>
 Ability to prioritize tasks, manage multiple tickets, and meet deadlines in a fast-paced environment
 </li>
 <li>
 Problem-solving capability: identify root causes, propose solutions, and escalate effectively when needed
 </li>
 <li>
 High integrity and discretion when handling confidential customer and company information
 </li>
 <li>
 Cultural sensitivity and awareness of customer expectations across different MENA countries
 
 
 
 
 </li>
 </ul>
 
 Working Conditions and Schedule
 
 
 
 
 <ul>
 <li>
 Role may be office-based, hybrid, or remote depending on business needs and country regulations
 </li>
 <li>
 Typical working weeks in parts of MENA may follow , with flexibility required during peak periods.
 </li>
 <li>
 </li>
 <li>
 </li>
 <li>
 Some roles may require occasional coordination outside standard hours to support customers in different time zones or manage urgent cases
 
 
 
 
 </li>
 </ul>
 
 Performance Indicators (KPIs)
 
 
 
 Success in this role is commonly measured by:
 
 
 First response time and overall resolution time
 
 
 Quality and accuracy of case documentation
 
 
 Customer satisfaction feedback (CSAT) and complaint handling quality
 
 
 Ticket backlog management and follow-up consistency
 
 
 Adherence to policies, scripts/processes, and service standards
 
 
 Administrative accuracy (data quality, report timeliness, document compliance)
 
 
 
 Career Growth Opportunities
 
 
 
 This role offers clear development pathways, depending on performance and interest, including:
 
 
 Senior Customer Service Representative / Team Lead
 
 
 Customer Experience (CX) Specialist
 
 
 Office Administrator / Operations Coordinator
 
 
 Sales Support / Account Coordinator
 
 
 Quality Assurance (QA) or Training Specialist
 
 
 
 Equal Opportunity Statement
 
 
 
 We are committed to creating an inclusive workplace that respects diversity across the MENA region. All qualified applicants will be considered without discrimination based on nationality, gender, age, disability, or any other protected status in line with applicable local laws.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Administrative Customer Virtual Entry-Level Admin Assistant

Cube Wooden Works

We are seeking a Personal Assistant to the MD with experience in the field of Interior, Architecture or Engineering.Kindly do not apply if you don't have above mentioned experience.Job Description:Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Work Location: In person

Personal Assistant to Managing Director

PulseMediaNL (MENA REGION)

<div>
 Position Overview
 
 
 We are seeking a highly organized, dependable, and detail-oriented Data Entry Specialist to join our growing remote operations team. This role is essential in maintaining accurate, structured, and reliable data across internal systems that support business operations and decision-making.
 
 
 This is an excellent opportunity for individuals looking to build a strong foundation in data entry, administrative support, remote data management, and workflow accuracy. The role is ideal for candidates who thrive in structured environments, enjoy working with data, value precision, and take pride in maintaining clean and organized systems.
 
 
 As a Remote Data Entry Specialist, you will contribute to the efficiency of day-to-day operations by updating records, maintaining databases, monitoring data quality, and ensuring information is complete, consistent, and accessible.
 
 
 No extensive prior professional experience is required. This is a true entry-level opportunity with structured guidance and training. Success in this role depends on attention to detail, consistency, accountability, and the ability to follow processes accurately.
 
 
 Key Responsibilities
 
 
 Data Entry &amp; Data Management
 
 
 You will play a central role in maintaining accurate and well-structured datasets that support internal operations.
 
 
 
 Your Responsibilities Will Include:
 
 
 
 <ul>
 <li>
 Entering, updating, and maintaining data in spreadsheets and internal systems using Google Sheets or Microsoft Excel
 </li>
 <li>
 Reviewing data for accuracy, completeness, and formatting consistency
 </li>
 <li>
 Standardizing entries (names, contact details, formats, and internal notes)
 </li>
 <li>
 Identifying duplicates, errors, inconsistencies, and missing information
 </li>
 <li>
 Flagging unclear or incomplete data for follow-up
 </li>
 <li>
 Maintaining organized digital files and structured naming conventions
 </li>
 <li>
 Supporting reporting by ensuring datasets are clean and reliable
 </li>
 <li>
 Keeping logs of updates, corrections, and changes made
 
 
 </li>
 </ul>
 This role requires strong attention to detail, consistency, and data accuracy.
 
 
 Task &amp; Workflow Support
 
 
 You will help ensure data-related tasks are completed efficiently and on time.
 
 
 
 Responsibilities Include:
 
 
 
 <ul>
 <li>
 Reviewing incoming data-related requests and organizing them accordingly
 </li>
 <li>
 Prioritizing and tracking assigned tasks through completion
 </li>
 <li>
 Following up on incomplete or delayed items
 </li>
 <li>
 Maintaining clear documentation of task progress
 </li>
 <li>
 Communicating when clarification or additional information is needed
 
 
 </li>
 </ul>
 Your ability to stay organized and manage structured workflows will support operational efficiency.
 
 
 Tracking, Logs &amp; Reporting
 
 
 Accurate tracking ensures visibility and accountability across operations.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Updating trackers for completed, pending, and in-progress work
 </li>
 <li>
 Logging daily activities, including updates, corrections, and identified issues
 </li>
 <li>
 Preparing simple progress summaries when required
 </li>
 <li>
 Monitoring recurring data issues or inconsistencies
 </li>
 <li>
 Escalating patterns that indicate process gaps or inefficiencies
 </li>
 <li>
 Supporting internal reporting with accurate, up-to-date data
 
 
 </li>
 </ul>
 Quality Control &amp; Data Accuracy
 
 
 Maintaining high-quality data is central to this role.
 
 
 
 Responsibilities Include:
 
 
 
 <ul>
 <li>
 Reviewing all entries before submission to ensure accuracy and consistency
 </li>
 <li>
 Following established data standards and formatting guidelines
 </li>
 <li>
 Ensuring all records are complete, clear, and properly structured
 </li>
 <li>
 Supporting improvements to data processes and workflows
 </li>
 <li>
 Maintaining organized, accessible, and well-documented systems
 
 
 </li>
 </ul>
 Strong quality control habits are essential for success.
 
 
 Performance Expectations
 
 
 
 Successful Candidates Will Demonstrate:
 
 
 
 <ul>
 <li>
 High accuracy with minimal data-entry errors
 </li>
 <li>
 Strong attention to detail in repetitive tasks
 </li>
 <li>
 Consistent and reliable daily output
 </li>
 <li>
 Clear communication when issues arise
 </li>
 <li>
 Proactive follow-up on missing or unclear data
 </li>
 <li>
 Strong organizational and file management skills
 </li>
 <li>
 Ability to follow structured processes and guidelines
 </li>
 <li>
 Accountability in a remote work environment
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Comfortable working with Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Ability to follow detailed instructions accurately
 </li>
 <li>
 Detail-oriented mindset with strong organizational habits
 </li>
 <li>
 Ability to perform repetitive tasks with consistency and focus
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Reliable internet connection and suitable computer setup
 
 
 </li>
 </ul>
 Entry-level candidates are welcome &mdash; training and onboarding support will be provided.
 
 
 Work Details
 
 
 <ul>
 <li>
 Location: Fully Remote / Work From Home
 </li>
 <li>
 Schedule: Flexible with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time depending on workload
 </li>
 <li>
 Compensation: Based on experience and engagement level
 
 
 </li>
 </ul>
 Ideal Candidate Profile
 
 
 
 This Position Is Ideal For Individuals Who:
 
 
 
 <ul>
 <li>
 Are starting a career in data entry or administrative support
 </li>
 <li>
 Prefer structured, process-driven work environments
 </li>
 <li>
 Take pride in accuracy and clean data organization
 </li>
 <li>
 Enjoy repetitive tasks that require precision
 </li>
 <li>
 Thrive in consistent and predictable workflows
 </li>
 <li>
 Are looking for a stable, long-term remote role
 
 
 </li>
 </ul>
 Growth &amp; Career Development
 
 
 
 This Role Provides Hands-on Experience In:
 
 
 
 <ul>
 <li>
 Data management systems
 </li>
 <li>
 Administrative operations
 </li>
 <li>
 Workflow tracking and reporting
 </li>
 <li>
 Process standardization
 
 
 </li>
 </ul>
 
 Strong Performance May Lead To Opportunities Such As:
 
 
 
 <ul>
 <li>
 Senior Data Entry Specialist
 </li>
 <li>
 Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Specialist
 </li>
 <li>
 Data Analyst (entry-level progression)
 
 
 </li>
 </ul>
 We support internal growth and development for reliable, high-performing team members.
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 100% remote opportunity
 </li>
 <li>
 Entry-level friendly with training provided
 </li>
 <li>
 Clear expectations and structured workflows
 </li>
 <li>
 Supportive and organized work environment
 </li>
 <li>
 Opportunities for long-term career growth
 
 
 </li>
 </ul>
 If you are detail-oriented, organized, and looking for a stable remote opportunity with growth potential, we encourage you to apply.
</div>

Data Entry Specialist (Remote)

Avaya

<div><div><div><div><h2 class="jobSectionHeader">About Avaya</h2>
</div><div>
Avaya is an enterprise software leader that helps the world&rsquo;s largest organizations and government agencies forge unbreakable connections.

The Avaya Infinity&trade; platform unifies fragmented customer experiences, connecting the channels, insights, technologies, and workflows that together create enduring customer and employee relationships.

We believe success is built through strong connections &ndash; with each other, with our work, and with our mission. At Avaya, you'll find a community that values your contributions and supports your growth every step of the way.

Learn more at https://www.avaya.com
</div></div><div><div><h2 class="jobSectionHeader">Short Description</h2>
</div><div>
Must be an Emarati National. 


We are seeking a motivated and organized Operations Assistant to support our team's daily operations. The ideal candidate will be the central point of contact for the office, ensuring a smooth administrative and operational workflow. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to handle a variety of tasks efficiently. 


Office Operations Management 
You will coordinate daily administrative tasks, such as managing department-specific email correspondence and ensuring office supplies are consistently stocked. 


Scheduling and Coordination 
Your duties will include managing calendars, booking meeting rooms, and organizing travel arrangements or company events to ensure smooth time management for the team. 


Communication Hub 
In this role, you will act as the first point of contact for internal and external inquiries, directing phone calls, and greeting visitors with a professional and helpful demeanor. Data Entry and Reporting 
You will be responsible for accurately maintaining databases, updating records, and preparing basic reports or presentations using software like Microsoft Office or Google Workspace. 


Financial Administration Support 
You will also assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing petty cash in alignment with company policy. 


Qualifications
<ul>
<li>Nationality: Must be an Emarati National.</li>
<li>Experience: 1-2 years of relevant experience in an administrative or operations support role.</li>
<li>Education: Bachelor's Degree or Diploma in a relevant field.</li>
<li>Skills: Proficiency in productivity suites (e.g., Microsoft Office, Google Workspace).</li>
<li>Attributes: Strong time-management skills, a high level of discretion, and excellent communication abilities.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Experience</h2>
</div><div><div>1 - 3 Years of Experience</div></div></div></div></div>

Human Resources Operations Assistant

Tools World UAE

We are looking to hire a detail-oriented and reliable Office Assistant to support daily administrative operations. The ideal candidate will assist with colleagues and customer communication, data management, and internal coordination while ensuring accuracy and organization in all tasks.Key Responsibilities:<ul><li>Respond to customer inquiries in a timely and professional manner</li><li>Update and maintain records, including stock and internal data</li><li>Assist with processing orders and entering data into internal systems</li><li>Review and maintain documentation (descriptions, files, records)</li><li>Support general administrative and office tasks as required</li></ul>Requirements:<ul><li>Strong attention to detail and organizational skills</li><li>Confident user of Microsoft Excel and Word</li><li>Good English reading and written communication skills</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred (Optional):<ul><li>Previous experience in administrative or office support roles</li><li>Familiarity with basic data entry, reporting, or coordination tasks</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>We are hiring UAE national only as per UAE Emiratization rules, kindly confirm your eligibility. </li><li>Are you currently studying(student), or have you finished your studies (graduated)?</li><li>What is your salary expectations?</li><li>Where is your current location?</li></ul>

Office Assistant (UAE National only)

Manpower Middle East

<div>
 
 
 Contract:
 
 12 months (extendable and renewable)
 
 
 
 Employment:
 
 Outsourced through Manpower Middle East
 
 
 
 
 
 
 Role:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide comprehensive calendar, inbox, and travel management for multiple SLT members
 </li>
 <li>
 Coordinate complex schedules across global time zones; anticipate conflicts and resolve proactively
 </li>
 <li>
 Prepare agendas, presentations, reports, and briefing documents for leadership meetings
 </li>
 <li>
 Act as primary point of contact between SLT members and internal/external stakeholders
 </li>
 <li>
 Screen calls, emails, and correspondence, handling matters independently where appropriate
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events
 
 
 <ul>
 <li>
 Organize and manage leadership meetings, board meetings, and offsites (virtual and in-person)
 </li>
 <li>
 Prepare meeting packs, record minutes, and follow up on action items
 </li>
 <li>
 Coordinate regional and global leadership events and town halls
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Expense Management
 
 
 <ul>
 <li>
 Arrange complex international travel, visas, accommodations, and itineraries
 </li>
 <li>
 Handle expense reports in line with company policies and ensure timely submissions
 </li>
 </ul>
 
 
 
 
 
 Stakeholder &amp; Relationship Management
 
 
 <ul>
 <li>
 Build strong working relationships with senior executives, direct reports, and global teams
 </li>
 <li>
 Liaise confidently with external partners, clients, and vendors
 </li>
 <li>
 Maintain professionalism and discretion when handling sensitive and confidential information
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Operational Excellence
 
 
 <ul>
 <li>
 Streamline administrative processes and improve efficiencies wherever possible
 </li>
 <li>
 Maintain organized digital and physical filing systems
 </li>
 <li>
 Support ad-hoc projects as assigned by SLT members
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 
 7&ndash;10+ years of experience
 
 as an Executive Assistant supporting senior executives (preferably multiple leaders)
 </li>
 <li>
 Proven experience in a multinational organization
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
 </li>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Strong written and verbal communication skills in
 
 English
 
 (Arabic is a plus)
 </li>
 </ul>
 
 
</div>

Executive Assistant

Explore 1330+ Administrative customer virtual entry level assistant in Dubai this April. Find roles across top companies and apply now to boost your career.