administrative assistant

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administrative executive

Royal Infinity Hotel Management LLC

Job SummaryWe are seeking a detail-oriented and organized Admin Cum Accounts Executive to manage day-to-day administrative operations and support the finance department with accounting, bookkeeping, and documentation tasks. The ideal candidate should possess strong organizational, communication, and accounting skills to ensure smooth office operations and accurate financial record management.Key Skills<ul><li>Office Administration</li><li>Bookkeeping &amp; Accounting</li><li>Accounts Payable &amp; Receivable</li><li>VAT Compliance</li><li>Documentation &amp; Record Management</li><li>MS Excel &amp; ERP Software</li><li>Communication &amp; Coordination</li><li>Time Management</li><li>Attention to Detail</li><li>Problem-Solving Skills</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Admin & Accountant

YASMAC EQUIPMENT RENTAL & REPAIRING LLC

Admin &amp; Accounts Executive (Multi-Branch Operations)Company: Yasmac Equipment Rental &amp; Repairing LLC Location: Dubai, UAE Job Type: Full-timeJob OverviewWe are a well-established equipment rental and repair company operating across multiple branches in the UAE, seeking an experienced Admin &amp; Accounts Executive to manage integrated accounting, administrative, and operational support functions.This role is suited for a detail-oriented professional with strong UAE accounting experience and exposure to HR/admin operations in a multi-branch environment.Key ResponsibilitiesAccounting &amp; Finance<ul><li>Manage day-to-day accounting entries (AP/AR)</li><li>Handle supplier and customer ledger reconciliation</li><li>Prepare and review bank reconciliation statements</li><li>Monitor branch-wise expenses and petty cash</li><li>Verify invoices, payment vouchers, and supporting documents</li><li>Assist in monthly closing and management reporting</li><li>Maintain accurate financial records in ERP system</li><li>Support VAT-related documentation and compliance</li></ul>Administration &amp; HR Coordination<ul><li>Maintain employee records and HR documentation</li><li>Track attendance, leave, and overtime records</li><li>Support visa, renewal, and labor documentation coordination</li><li>Prepare internal communications, memos, and notices</li><li>Coordinate with branch managers on operational administration</li></ul>ERP &amp; Reporting<ul><li>Maintain and update ERP system data accurately</li><li>Generate financial and operational reports using Excel</li><li>Ensure data consistency across multiple branches</li><li>Support process improvements and documentation control</li></ul>Requirements (Strictly Required)<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration</li><li>Minimum 4&ndash;6 years UAE experience in accounting and administration roles</li><li>Strong knowledge of accounts payable, receivable, and bank reconciliation</li><li>Hands-on experience with VAT procedures in the UAE</li><li>Advanced proficiency in Microsoft Excel (mandatory)</li><li>Experience working with ERP systems (any platform)</li><li>Strong English communication skills (written and verbal)</li><li>Ability to handle multi-branch coordination and reporting</li></ul>Preferred Experience<ul><li>Background in construction, equipment rental, contracting, or industrial services</li><li>Exposure to HR administrative tasks</li><li>Experience in fast-paced operational environments</li><li>Ability to work independently with minimal supervision</li></ul>Key Competencies<ul><li>High attention to detail and accuracy in financial data</li><li>Strong organizational and time management skills</li><li>Ability to handle confidential financial and employee data</li><li>Problem-solving mindset with process improvement ability</li><li>Strong accountability and ownership attitude</li></ul>What We Offer<ul><li>Competitive salary based on experience</li><li>UAE employment visa</li><li>Medical insurance as per UAE law</li><li>Annual leave and benefits as per Labour Law</li><li>Opportunity to work in a growing multi-branch organization</li></ul>Pay: AED2,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please describe your experience in UAE accounts payable/receivable?</li><li>Please describe your experience in Bank reconciliation?</li><li>Please describe your experience in ERP systems?</li><li>Please describe your experience in Multi-branch reporting?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 3 years (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li></ul>Work Location: In person

Admin cum Accountant

OceanAir Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>Work Location: In person

Administrative Assistant - UAE National Only

Eva Interiors

<div>
 
 
 Position Purpose:
 
 
 
 
 
 
 
 The Personal Assistant to the CEO provides high-level confidential administrative and personal support to ensure the efficient management of the CEO's professional and business activities. The role requires exceptional organizational skills, discretion, attention to detail, proactive planning, and the ability to manage multiple priorities in a fast-paced environment
 
 
 .The PA serves as a trusted partner to the CEO, managing schedules, communications, travel arrangements, meetings, personal commitments, and administrative tasks while maintaining the highest level of confidentiality and professionalism
 
 
 .Key Responsibilitie
 
 
 sExecutive Calendar Managemen
 
 <ul>
 <li>
 tManage and maintain the CEO's complex calendar and daily schedule
 </li>
 <li>
 .Coordinate internal and external meetings
 </li>
 <li>
 .Prioritize appointments based on business needs and urgency
 </li>
 <li>
 .Ensure efficient time management and avoidance of scheduling conflicts
 </li>
 <li>
 .Arrange recurring meetings and executive commitments
 </li>
 <li>
 .Monitor upcoming deadlines and key business events
 </li>
 </ul>
 
 .Meeting Coordinatio
 
 <ul>
 <li>
 nSchedule and organize meetings, board meetings, leadership meetings, and external stakeholder meetings
 </li>
 <li>
 .Prepare meeting agendas and supporting documents
 </li>
 <li>
 .Take meeting minutes when required
 </li>
 <li>
 .Track action items and follow up with responsible parties
 </li>
 <li>
 .Ensure meeting logistics are properly coordinated
 </li>
 </ul>
 
 .Communication Managemen
 
 <ul>
 <li>
 tScreen calls, emails, correspondence, and inquiries on behalf of the CEO
 </li>
 <li>
 .Draft professional emails, letters, reports, and presentations
 </li>
 <li>
 .Respond to routine communications where authorized
 </li>
 <li>
 .Act as the first point of contact for internal and external stakeholders
 </li>
 <li>
 .Ensure timely follow-up on CEO communications
 </li>
 </ul>
 
 .Travel &amp; Logistics Managemen
 
 <ul>
 <li>
 tCoordinate local and international travel arrangements
 </li>
 <li>
 .Book flights, hotels, transportation, visas, and travel insurance
 </li>
 <li>
 .Prepare detailed travel itineraries
 </li>
 <li>
 .Manage travel-related expenses and documentation
 </li>
 <li>
 .Ensure smooth travel execution for the CEO
 </li>
 </ul>
 
 .Administrative Suppor
 
 <ul>
 <li>
 tPrepare reports, presentations, and executive summaries
 </li>
 <li>
 .Maintain organized filing systems and confidential records
 </li>
 <li>
 .Track important deadlines, contracts, and commitments
 </li>
 <li>
 .Handle expense claims and reimbursement documentation
 </li>
 <li>
 .Support document preparation and approvals
 </li>
 </ul>
 
 .Personal Affairs Managemen
 
 <ul>
 <li>
 tCoordinate personal appointments and commitments as assigned
 </li>
 <li>
 .Manage personal schedules alongside business commitments
 </li>
 <li>
 .Assist with family-related arrangements when required
 </li>
 <li>
 .Coordinate personal travel, reservations, and events
 </li>
 <li>
 .Handle confidential personal matters with complete discretion
 </li>
 </ul>
 
 .Stakeholder Coordinatio
 
 <ul>
 <li>
 nLiaise with senior executives, clients, consultants, government entities, and business partners
 </li>
 <li>
 .Coordinate communication between the CEO and departments
 </li>
 <li>
 .Follow up on business-critical matters
 </li>
 <li>
 .Build and maintain positive professional relationships
 </li>
 </ul>
 
 .Information Managemen
 
 <ul>
 <li>
 tMaintain confidentiality of all business and personal information
 </li>
 <li>
 .Organize sensitive documents and records
 </li>
 <li>
 .Prepare briefing materials before meetings
 </li>
 <li>
 .Ensure accurate record keeping and documentation
 </li>
 </ul>
 
 .Event &amp; Hospitality Coordinatio
 
 <ul>
 <li>
 nCoordinate executive events and business functions
 </li>
 <li>
 .Organize client meetings, executive dinners, and corporate events
 </li>
 <li>
 .Manage guest arrangements and hospitality requirements
 </li>
 <li>
 .Support protocol arrangements for VIP visitors
 </li>
 </ul>
 
 .Project Coordinatio
 
 <ul>
 <li>
 nTrack strategic initiatives assigned by the CEO
 </li>
 <li>
 .Monitor project deadlines and deliverables
 </li>
 <li>
 .Follow up with department heads regarding action items
 </li>
 <li>
 .Prepare progress reports and status updates
 </li>
 </ul>
 
 
 
 .
</div>

Personal Assistant

FMC Network

We are looking for an experienced and dynamic Senior Executive Secretary to join our organization immediately.Requirements<ul><li>5 to 10 years of experience in a multinational company or hospitality industry</li><li>Strong executive secretarial and administrative skills</li><li>Master&rsquo;s Degree in Public Health or Social Welfare is mandatory</li><li>Excellent communication and coordination abilities</li><li>Professional documentation and organizational skills</li><li>Ability to manage executive schedules, meetings, and correspondence efficiently</li></ul>Preferred<ul><li>Malayalam speaking will be an added advantage</li><li>Immediate joining</li></ul>We Offer<ul><li>Attractive salary package</li><li>Professional working environment</li></ul>Interested candidates may send their CV with current and expected salary details.Work Location: In person

Senior Executive Secretary

Bismi Group

Role OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, communications, and administrative tasks while acting as a trusted partner to ensure efficient day-to-day operations.Key Responsibilities<ul><li>Calendar &amp; Schedule Management</li><li>Coordinate and manage complex calendars, meetings, and appointments</li><li>Prioritize commitments and resolve scheduling conflicts</li><li>Communication Management</li><li>Screen calls, emails, and correspondence</li><li>Draft, edit, and manage internal and external communications</li><li>Travel &amp; Logistics</li><li>Arrange domestic and international travel (flights, hotels, itineraries)</li><li>Prepare detailed travel plans and expense reports</li><li>Meeting &amp; Event Support</li><li>Organize meetings, agendas, and materials</li><li>Take minutes and track action items</li><li>Administrative Support</li><li>Maintain records, documents, and filing systems</li><li>Handle confidential information with discretion</li><li>Project Coordination</li><li>Assist with special projects and cross-functional initiatives</li><li>Follow up on deadlines and deliverables</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>3&ndash;7+ years of experience as an Executive Assistant or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High level of professionalism and confidentiality</li><li>Proficiency in tools like Microsoft Office, Google Workspace, and scheduling platforms</li></ul>Email your cv to : hr@bismi.comPay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

Executive Assistant

Sephora

<div><div><div><div><h3 class="jobSectionHeader">Position
</h3>Executive Assistant &amp; Office Support Manager
</div><div><h3 class="jobSectionHeader">Profile
</h3>At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful. Since its inception in 1969 in Limoges, France, and as part of the LVMH Group since 1997, Sephora has been disrupting the prestige beauty retail industry. Today, Sephora continues to break with convention to drive its mission: champion a world of inspiration and inclusion where everyone can celebrate their beauty. With 56,000 employees in 35 countries, we c onnect customers and beauty brands within the world&rsquo;s most passionate beauty community . With a curation of nearly 500 brands, and our own label, Sephora Collection, we offer the most unique and diverse range of products: fragrances, makeup, hair care, skincare... and much more. 
Position Purpose:
The Executive Assistant serves as a strategic and trusted partner to the Managing Director Middle East &amp; Southeast Asia &ndash; Oceania (SEAO), providing exceptional support in efficiently and effectively managing priorities and commitments for business continuity. She/He plays key role in liaising with internal and external stakeholder, delivering proactive support across executive administration, coordination, admin office management, domestic/international travel arrangements, and more. 
You will excel and enjoy this role if you are ready to actively handle the following missions:
<ul><li>Provide executive and administrative support to the Managing Director.
</li><li>Manage calendars, meetings, travel arrangements, expenses, and correspondence.
</li><li>Serve as the key liaison between senior leadership and internal/external stakeholders.
</li><li>Coordinate meetings, events, conferences, and leadership activities.
</li><li>Support ad-hoc projects through research, coordination, and follow-up.
</li><li>Maintain records, databases, filing systems, and confidential information.
</li><li>Oversee office operations, supplies, equipment, facilities, and vendor coordination.
</li><li>Partner with other departments to ensure efficient business operations.
</li>Act as a professional ambassador for the Managing Director and leadership team. 
<li>
</li></ul>Do not hesitate to apply if you have:
<ul><li>3&ndash;5 years of administrative or executive support experience.
</li><li>Advanced MS Office skills and proficiency with digital collaboration tools.
</li><li>Strong communication, organizational, and multitasking abilities.
</li><li>Proactive, adaptable, and highly detail oriented.
</li><li>Trusted to handle confidential information with professionalism and discretion.
</li><li>Excellent interpersonal skills with a customer- and people-focused mindset.
</li><li>Ability to prioritize effectively and thrive in a dynamic environment.
</li><li>Degree or diploma preferred.
</li>Beauty industry/Retail experience is a plus. 
<li>
</li></ul>Here, you will find:
<ul><li>Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit
</li><li>Culture of empowerment, learning &amp; growth, that offers you the tools, space and opportunity to learn, innovate and lead
</li><li>Work that brings fulfillment. From delighting clients every day, to inspiring our industry at large, every action makes a difference 
</li></ul>Join us and belong to something beautiful
</div></div></div><div><div><div><div><div><h2 class="jobSectionHeader">SEPHORA
 
MAISON
 
</h2><div>Sephora&rsquo;s stores offer passionate beauty fans across the world a privileged freedom to touch and test products since 1969.
 
The House provides a superior selection of quality products and always keeps pace with the latest trends.
 
The house is built upon the exceptional talents of its beauty professionals who create a perfect environment for adventurous clients who want to experiment and learn.
 
With the innovative range of products in the Sephora Collection, its distinctive stores and bold commitment to new ideas, the House is always able to surprise and delight its clients.
 
At every touch point with its clients, in store and online, Sephora provides an unconventional approach which has made it the most loved beauty community in the world.</div></div></div></div></div></div></div>

Executive Assistant & Office Support Manager

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