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administrative executive

Realty Solutions Real Estate

Job Title: Real Estate Administrative Executive Location: Dubai Type: Full-TimeAbout the Role: We are seeking a highly organized and proactive Real Estate Administrative Executive to support our sales and leasing team. The ideal candidate will manage documentation, coordinate communication between clients and internal teams, and ensure smooth daily operations. This role is perfect for someone detail-oriented, professional, and passionate about the real estate industry.Key Responsibilities:Documentation &amp; Compliance<ul><li>Prepare, organize, and maintain all property-related documents (Form A, Form B, tenancy contracts, NOCs, listing forms, etc.).</li><li>Ensure all documentation complies with company standards and RERA guidelines.</li><li>Manage filing systems (digital &amp; physical) for quick retrieval and audit readiness.</li><li>Handle drafting and proofreading of agreements, letters, and internal forms.</li></ul>Client &amp; Customer Communication<ul><li>Serve as the main point of contact for client inquiries and coordinate follow-ups.</li><li>Communicate professionally with clients, landlords, developers, and internal departments.</li><li>Schedule property viewings, meetings, and client appointments.</li><li>Manage WhatsApp, email communications, and ensure timely responses.</li></ul>Coordination &amp; Support<ul><li>Assist agents with listing uploads on portals (Bayut, Dubizzle, Property Finder).</li><li>Coordinate with developers for project updates, NOCs, handover schedules, and payments.</li><li>Support the sales team with CRM updates and data entry.</li><li>Prepare marketing materials, brochures, and property ads when needed.</li></ul>Operational Task Management<ul><li>Track payments, invoices, and follow up on pending documents.</li><li>Maintain office supplies and coordinate with vendors.</li><li>Generate reports and support management with administrative tasks.</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience in real estate administration (preferred).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Good knowledge of RERA documentation and real estate procedures.</li><li>Proficiency in MS Office, CRM systems, and property portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current visa status?</li></ul>Experience:<ul><li>Real estate admin: 1 year (Required)</li></ul>

Real estate admin

HYM Investment Group

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, take minutes, and follow up on assigned action items.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain confidentiality and manage sensitive information with the utmost discretion.</li><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s requirements to ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organisational, multitasking, and time management capabilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will exhibit exceptional professionalism, strong communication skills, and the ability to efficiently manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure seamless operations and an efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO - Male

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and oversee complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Assistant - Male

REALTY EXPERTS REAL ESTATE BROKERS L.L.C

Hiring: Admin Executive (Female Candidates Only) Location: Dubai, UAE Company: Real Estate FirmWe are expanding our team and looking for a well-organized, proactive, and responsible Female Admin Executive to support our daily operations. If you have strong attention to detail and a passion for real estate administration, we want to hear from you!Key Responsibilities:<ul><li>Manage day-to-day office operations and general administrative duties</li><li>Prepare, update, and maintain documents, contracts, and property listings</li><li>Coordinate professionally with agents, clients, and management</li><li>Handle phone calls, emails, and inquiries efficiently</li><li>Maintain organized filing systems and company records</li><li>Assist with marketing activities, listings, and property coordination when needed</li></ul>Requirements:<ul><li>Proven work experience in an administrative or office support role</li><li>Excellent organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Fluent in English (spoken &amp; written)</li><li>Female candidates only</li><li>Immediate joiner preferred</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Administrative Assistant

Emirates Flight Catering

<div>
 
 
 Executive Secretary to SVP &ndash; Human Resources
 
 
 
 
 
 
 
 Emirates Flight Catering | Dubai, UAE | On-site
 
 
 
 Are you an exceptionally organized and proactive professional looking to support senior leadership in a fast-paced, high-impact environment?
 
 Emirates Flight Catering (EKFC)
 
 is seeking an
 
 Executive Secretary
 
 to provide advanced administrative and executive support to our
 
 SVP &ndash; Human Resources
 
 .
 
 
 This is a key role for someone who thrives on managing complexity, maintaining confidentiality, and enabling effective decision-making at the highest levels of the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Efficiently manage the SVP&rsquo;s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents.
 </li>
 <li>
 Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
 </li>
 <li>
 Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP&rsquo;s time.
 </li>
 <li>
 Serve as the primary point of contact for the SVP&rsquo;s office&mdash;handling calls, visitors, emails, and correspondence with professionalism and discretion.
 </li>
 <li>
 Prepare high-quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
 </li>
 <li>
 Support special projects through research, data gathering, and coordination across departments.
 </li>
 <li>
 Compile departmental reports and assist with budget-related information.
 </li>
 <li>
 Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.
 </li>
 </ul>
 
 
 
 
 
 Why This Role Matters
 
 
 
 This position is pivotal to the daily operations of the Human Resources leadership office. As a trusted partner to the SVP, the Executive Secretary ensures smooth execution of critical administrative and executive functions. Operating in a fast-paced and dynamic environment, the role demands discretion, sound judgment, and the ability to prioritize multiple tasks, enabling the SVP and the HR leadership team to focus on strategic initiatives while maintaining strong engagement with internal and external stakeholders.
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline (preferred)
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 At least 5 years supporting senior leaders, VVIP offices, or high-level executives
 </li>
 <li>
 Experience in Aviation, Airlines, Travel, or FMCG is a plus
 </li>
 </ul>
 
 
 Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Excellent communication skills, both written and verbal in English
 </li>
 <li>
 Comfortable working with multiple stakeholders in a large, diverse organization
 </li>
 <li>
 Highly proactive, resourceful, and able to anticipate what needs to be done
 </li>
 <li>
 Strong planner and organizer with the ability to manage several priorities at once
 </li>
 <li>
 Tech-savvy with good computer skills and an eye for detail
 </li>
 <li>
 Able to solve problems, maintain discretion, and ensure smooth operations
 </li>
 <li>
 Collaborative and adaptable, thriving in a dynamic, fast-paced environment
 </li>
 </ul>
 
 
 
 
 If you are passionate about making an impact, supporting leadership, and contributing to a
 
 
 high-performing HR team,
 
 
 we would love to hear from you!
 
 
 
 
 
 Apply now and become a key member of EKFC&rsquo;s journey of excellence and innovation.
 
</div>

Executive Secretary to SVP Human Resources

Infibiz

About Us: Infibiz CSP is a trusted partner for company formation and business setup in Dubai. We guide entrepreneurs and businesses through every stage of establishing their operations in the UAE, from selecting the right structure to obtaining trade licenses and ongoing compliance. As Dubai continues to grow as a global business hub, we ensure our clients have a seamless and efficient setup experience.Position Overview:We are seeking aFemale Business Operation Executive & Adminwho is highly organized, detail-oriented, and experienced in handling UAE business setup procedures. The ideal candidate will play a crucial role in supporting the operations team, managing administrative tasks, and ensuring compliance with all legal requirements related to company formation.Key Responsibilities:<ul><li>Coordinate and manage end-to-end business setup procedures across Mainland, Free Zone, and Offshore jurisdictions.</li><li>Prepare, review, and submit company formation documents, license applications, visa paperwork, and related documentation.</li><li>Liaise and follow up with UAE government authorities such as DED , MOHRE , Immigration, and Free Zone entities.</li><li>Track renewal deadlines, monitor visa statuses, and maintain corporate compliance schedules.</li><li>Support internal departments and clients with timely administrative and operational updates.</li><li>Maintain well-organized digital and physical records of all company setup processes and client files.</li><li>Assist with scheduling appointments, preparing reports, and other executive administrative tasks.</li><li>Ensure smooth office operations and act as the first point of contact for internal queries.</li><li>Keep updated on UAE laws and regulatory changes affecting business operations and licensing.</li></ul>Requirements:<ul><li>Female candidates only(can speakTagalog)</li><li>Minimum1-2 years of UAE experiencein business setup operations or related administrative role</li><li>Knowledge ofMainland, Free Zone, and Offshore company formation procedures</li><li>Familiarity with UAE government portals and systems (DED, MOHRE, ICA, Free Zone portals)</li><li>Strong organizational and multitasking skills</li><li>Excellent verbal and written communication in English</li><li>Proficiency in MS Office (Word, Excel, Outlook) and document tracking tools</li><li>Ability to work independently in a fast-paced environment</li><li>Professional appearance and customer-service mindset</li></ul>Salary & Benefits:<ul><li>Salary:From AED 3,000 - AED 4,000 per month (commensurate with experience)</li><li>Opportunity for performance-based incentives</li><li>Career advancement within a growing company</li><li>Supportive and collaborative team environment</li><li>Annual leave and other standard UAE employment benefits</li></ul>Note:Only candidates currently residing in the UAE will be considered. All applications will be treated with strict confidentiality.Job Type:Full-time Industry:Business Setup / Corporate Services / Consultancy Office Location:Nassima Tower, Sheikh Zayed Road, DubaiJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Same industry: 1 year (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>

Business Operation Executive (Filipino Female)

Explore 1863+ Administrative executive in Dubai this December. Find roles across top companies and apply now to boost your career.