executive assistant

executive assistant to ceo

secretary

office assistant

administrative assistant

administrative executive

RTC1 Recruitment Services

<div>
 
 
 Position Title:
 
 Admin Executive &ndash; Real Estate
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Salary:
 
 depending on experience and qualifications
 
 
 
 Job Location:
 
 Dubai
 
 
 
 
 
 
 About the Client:
 
 
 
 An investment group in Dubai with diverse portfolio in real estate, trading, and business center, and logistics within the region.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Preparing &amp; Managing tenancy contracts and producing Ejari certificates or any other related letters for all properties.
 </li>
 <li>
 Keeping and tracking stock of office supplies.
 </li>
 <li>
 Preparing reports by reviewing and analyzing tenancy reports.
 </li>
 <li>
 Answering phones in a professional manner and routing calls to the concerned department.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 3 years of proven experience in a receptionist, front desk, or administrative role from a Real Estate organization, with a strong track record of professionalism and reliability.
 </li>
 <li>
 Excellent client-facing and administrative skills, with the ability to manage front-desk operations efficiently and provide outstanding customer service.
 </li>
 <li>
 Strong English communication skills.
 </li>
 </ul>
 
 
 
 
 
 How to Apply:
 
 
 
 Send your CV in word format to:
 
 HRJOBZ2020 AT GMAIL DOT COM
 
 and use &ldquo;
 
 Admin Executive
 
 &rdquo; as email subject.
 
</div>

Administrative Executive - Real Estate

SmartChoice International GCC

<div>
 
 
 Executive Assistant
 
 
 
 
 Dubai
 
 
 
 
 Salary up to AED 22,000
 
 
 
 
 
 
 My client a leading IT &amp; Cybersecurity company is looking for an
 
 Executive Assistant
 
 to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 
 
 
 
 
 As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Coordinate complex travel arrangements and accommodation
 </li>
 <li>
 Prepare reports, presentations, and business documents
 </li>
 <li>
 Process executive expenses and support administrative workflows
 </li>
 <li>
 Organise daily workloads effectively and meet tight deadlines
 </li>
 <li>
 Handle multiple tasks in a dynamic, fast-changing environment
 </li>
 <li>
 Maintain a high level of professionalism and discretion at all times
 </li>
 <li>
 Build strong working relationships and support a professional office culture
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, ideally in Business Administration or a related field
 </li>
 <li>
 Proven experience as an Executive Assistant or in a senior administrative support role
 </li>
 <li>
 
 Advanced proficiency across the full Microsoft Office suite
 
 </li>
 <li>
 Strong organisational, communication, and time-management skills
 </li>
 <li>
 Proactive problem-solver with sound judgment and decision-making ability
 </li>
 <li>
 Excellent verbal and written English skills
 </li>
 <li>
 Arabic speaker
 </li>
 <li>
 
 Immediately available candidates would be desirable
 
 </li>
 </ul>
</div>

Executive Assistant

TAWREED

We are looking for a dynamic and proactive Admin Executive to join our team. The ideal candidate should be confident in cold calling, email communication, and general administrative tasks, with the ability to engage with prospective clients and support business development activities.Key Responsibilities:Conduct cold calls to prospective clients to introduce company services.Send professional emails to potential clients and follow up on leads.Maintain and update client databases and contact lists.Schedule meetings and coordinate with the internal team.Provide general administrative support including documentation, reports, and data entry.Assist in lead generation and client communication.Maintain proper records of all outreach activities.Requirements:Proven experience in administration, telecalling, or client outreach.Strong communication and interpersonal skills.Ability to confidently speak with potential clients over the phone.Good email drafting and professional communication skills.Proficiency in Microsoft Office (Excel, Word, Outlook).Organized, proactive, and detail-oriented.Location: UAE Experience: 1&ndash;3 years preferredTAGALOG speakers will be preferredIf you are confident, organized, and enjoy communicating with potential clients, we would love to hear from you. Interested candidates may send their CV via LinkedIn or emailJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin Assistant

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Admin Executive assists the Administration Department in effectively coordinating administrative tasks, including data management, property management, and office maintenance. The role involves creating efficient processes for tracking lease agreements and ensuring compliance with property standards while developing relationships with internal and external stakeholders. This position is pivotal in supporting the smooth operation of facilities and maintaining thorough documentation and reporting. Success in this role requires a detailed-oriented approach to manage assets, coordinate renewals, and monitor supplies efficiently.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Emirate.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Manage Annual Maintenance Contracts (AMC) for critical office systems including HVAC, MEP works, IT infrastructure, waste management, and pest control.
 </li>
 <li>
 Coordinate with vendors and monitor their performance to ensure cost-efficiency and compliance with contractual terms.
 
 
 </li>
 </ul>
 General Administration
 
 
 <ul>
 <li>
 Create Purchase Requisitions (PRs) for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain stock levels and records for stationery and cafeteria supplies and coordinate replenishment based on consumption trends.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Strong organizational and systematic approach to tasks.
 </li>
 <li>
 High attention to detail ensuring accuracy in all data management.
 </li>
 <li>
 Proficient in communication and teamwork in a collaborative environment.
 </li>
 <li>
 Ability to manage vendors and maintain compliance with service agreements.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office, particularly Word and Excel.
 </li>
 <li>
 Organized and systematic with high attention to detail.
 </li>
 <li>
 Strong communication skills with a positive attitude towards teamwork.
 </li>
 </ul>
</div>

Administration Executive | AlFuttaim Engineering | Emirati Talent

HOSS Kitchen LLC

Job SummaryWe are seeking a highly capable, discreet, and business-oriented Executive Assistant to the CEO for an Investment Company with operations across multiple retail and commercial brands. The role requires strategic thinking, strong coordination skills, and the ability to manage complex CEO priorities including investments, business expansion, stakeholder relations, and cross-brand operations. The ideal candidate will act as a trusted right hand to the CEO, ensuring efficiency, confidentiality, and smooth execution of executive and investment-related activities.Key ResponsibilitiesExecutive &amp; CEO Office Management<ul><li>Manage and prioritize the CEO&rsquo;s calendar, meetings, appointments, and daily schedule across multiple portfolio companies.</li><li>Act as the primary gatekeeper for the CEO, managing communications, calls, emails, and correspondence professionally.</li><li>Prepare board-level meeting agendas, presentations, reports, and record minutes, ensuring accurate follow-ups on action points.</li><li>Maintain strict confidentiality regarding investment strategies, financial data, contracts, and sensitive discussions.</li></ul>Investment &amp; Business Support<ul><li>Assist the CEO with investment-related activities including documentation, coordination, and follow-up with advisors, partners, and stakeholders.</li><li>Support due diligence processes by coordinating data, reports, contracts, and background documentation.</li><li>Track investment opportunities, portfolio performance updates, and key milestones for CEO review.</li><li>Coordinate with legal, finance, auditors, and consultants regarding investment structures, agreements, and approvals.</li></ul>Retail &amp; Portfolio Operations Support<ul><li>Provide executive-level support for operations across multiple retail brands and portfolio companies.</li><li>Assist in identifying, evaluating, and shortlisting strategic locations for retail and commercial investments.</li><li>Coordinate paperwork, approvals, licensing, tenancy contracts, and final execution processes for new ventures and expansions.</li><li>Monitor timelines and deliverables related to store openings, brand launches, and operational readiness.</li></ul>Travel, Visa &amp; International Coordination<ul><li>Manage complex domestic and international travel arrangements for the CEO.</li><li>Handle business travel visa applications for multiple countries, ensuring compliance with international regulations and timelines.</li><li>Coordinate meetings, site visits, and investment discussions during overseas travel.</li></ul>Stakeholder &amp; Relationship Management<ul><li>Liaise with high-level stakeholders including investors, landlords, government authorities, bankers, and senior executives.</li><li>Utilize strong professional connections within Dubai to support approvals, negotiations, and business processes.</li><li>Represent the CEO in meetings or communications when required, maintaining professionalism and discretion.</li><li>Build and maintain relationships with high-end profiles, partners, and strategic contacts.</li></ul>Strategic &amp; Operational Excellence<ul><li>Anticipate the CEO&rsquo;s requirements and proactively manage priorities in a fast-paced investment environment.</li><li>Track critical deadlines, commitments, and action items across investments and business units.</li><li>Prepare executive summaries, dashboards, and briefing notes to support informed decision-making.</li><li>Support special projects, confidential initiatives, and ad-hoc assignments directly from the CEO.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 3&ndash;4 years of experience as an Executive Assistant supporting a CEO, Managing Director, or Founder.</li><li>Prior experience in an investment firm, family office, private equity, or multi-business group is highly preferred.</li><li>Strong understanding of investment operations, retail expansion, and corporate governance.</li><li>Excellent communication and documentation skills in English (Arabic is an advantage).</li><li>Proven experience handling international travel and visa applications.</li><li>Well-connected professional network in Dubai with exposure to senior and high-net-worth individuals.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Key Competencies<ul><li>Strategic thinking and executive-level judgment</li><li>Strong coordination and follow-through</li><li>Excellent multitasking and time management</li><li>Ability to work independently with minimal supervision</li><li>Professional presence and high emotional intelligence</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Executive Assistant to CEO

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

Dubai Limited Investment

We are seeking a highly organized and proactive Executive Secretary to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Managing executive calendars, scheduling meetings, and coordinating travel logistics</li><li>Drafting and reviewing correspondence, reports, and presentations</li><li>Handling confidential information with discretion</li><li>Liaising with internal departments and external stakeholders</li><li>Supporting senior leadership with administrative and operational tasks</li></ul>Qualifications &amp; Skills<ul><li>Minimum 3&ndash;5 years of experience in a similar executive support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational, communication, and time-management skills.</li><li>Professional demeanor and ability to work under pressure</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Secretary to CEO

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