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administrative executive

Waycup Coffee Shop LLC

Position Title: Sales and Administrative ExecutiveCompany Name: Vistron Building Contracting LLCLocation: Dubai, UAESalary Range: (AED)3,000 &ndash; 3,500 (Based on experience &amp; language skills)Employment Type: Full-timeExperience Required: 2&ndash;3 years in sales coordination, administration, data entry, or accounting (UAE experience preferred)Industry: Construction / Interior Fit-outSupervision Level: Requires moderate supervisionRole Summary: Supports sales operations, administration, data entry, and basic accounting. Ideal for organised candidates with strong communication skills (Arabic/Russian advantage).Key Responsibilities: <ul><li>Handle sales inquiries and client follow-ups (English / Arabic / Russian)</li><li>Prepare quotations, invoices, LPOs, and contracts</li><li>Maintain accurate data entry for projects and financial records</li><li>Assist with basic accounting tasks and reconciliation</li><li>Coordinate with suppliers, clients, and internal teams</li><li>Maintain filing systems and company documentation</li><li>Support management with reports and sales tracking</li><li>Ensure smooth day-to-day office operations</li></ul>Technical &amp; Skill Requirements:MS Excel (mandatory); MS Word &amp; Outlook (mandatory); Basic accounting knowledge; Accounting software experience preferred; Strong communication &amp; multitasking skills.Language Requirements: English (mandatory); Arabic (preferred); Russian (preferred)Company Background: Growing construction and fit-out company in Dubai focused on quality and efficiency, backed by Prospera Investments LLC.Company Vision: To build a reliable and respected construction brand through quality, strong client relationships, and sustainable growth.Shareholder Information: Prospera Investments LLC provides strategic direction, investment support, and governance.Why Join Us: Career growth opportunities; Exposure to sales &amp; accounts; Multicultural environment; Performance-based growth.How to Apply: Send your CV to info@proconnectllc.aeJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Administrative Executive

AW Rostamani

<div><div><div><div><div><div>At AWR Group, we are at work for a planet that prospers A world that serves all generations
those of today, and those yet to come We&rsquo;re a group of companies, transforming businesses of today and building purposeful ventures for the future Our greatest endeavour is to enhance the lives of all generations we touch We are AWR Group We embrace generation next 
Job purpose: ( Use one or two sentences to state the major purpose, objective or function of the position and the end result it is intended to accomplish) 
To provide efficient administrative support to ensure the smooth and effective operation of the organization This role typically involves coordinating various office tasks, managing schedules, supporting team members, and ensuring that administrative systems and procedures are in place to enhance productivity and maintain order 
Job responsibilities: ( These are the fundamental job duties regularly performed by the employee in the position) 
&middot; Prepares meeting packages and distributes to Members
&middot; Attends, records, and transcribes minutes of all Meetings
&middot; Transcribes formats, inputs, edits, retrieves, copies, and transmits correspondence, documents, data, and graphics
&middot; Word processes all manuscripts, letters, documents, and proposals
&middot; Records, date stamps and distributes all incoming mail
&middot; Processes outgoing mail
&middot; Compiles and maintain an up-to-date telephone directory of numbers and addresses
&middot; Files all correspondence
&middot; Updates the bulletin board by posting and removal of outdated materials
&middot; Greet and assist visitors in a courteous manner
&middot; Answer phones in a courteous manner
&middot; Record messages accurately
&middot; Direct calls and respond to inquiries
&middot; Please complete the task and send it to me the fastest
&middot; Provide a full range of reception services
&middot; Update files, and maintain a variety of records such as addresses, telephone numbers, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client files
&middot; Photocopy documents, collate, assemble, and distribute materials
&middot; Type or produce reports or correspondence utilizing word processing, spreadsheet
&middot; Receive, review, and compare documents, forms, or applications for completeness
&middot; Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents
&middot; Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data
&middot; Check and correct entry for input errors
&middot; Gathers and records statistical information for reporting purposes 
The above statements are intended to describe the general nature and level of work performed by people assigned to this job function They are not intended to be construed as an exhaustive list of all job duties performed Management reserves the right to revise or amend duties at any time 
Educational Qualification
(Consider Education/Experience type and minimum level; Special skills; Certifications and licenses etc) 
&middot; High School Diploma or GED,
&middot; Certified Computer Training in MS Word, MS Excel, and MS Outlook 
Work Experience
(Consider work experience requirement to do the job; x of years, ) 
&middot; 1 year of experience (paid or volunteer) performing duties related to office or clerical support 
Competencies
(Consider certain technical skills to do the job, Analytical Skills, Persuasives , Strategic Thinking etc) 
&middot; Knowledge of office administration
&middot; Ability to maintain a high level of accuracy in preparing and entering information
&middot; Excellent interpersonal skills
&middot; Analytical and problem-solving skills
&middot; Decision making skills
&middot; Effective verbal and listening communications skills
&middot; Attention to detail and high level of accuracy
&middot; Very effective organizational skills
&middot; Stress management skills
&middot; Time management skills
&middot; Ability to read, comprehends, explain, and apply written procedures
&middot; Working knowledge of business practices, correspondence and typing formats, including correct English grammar, spelling, and punctuation
&middot; Working knowledge of filing and record keeping systems
&middot; Ability to recognize differences among data, facts, objects, or material
&middot; Ability to compare data from two or more sources for accuracy and completeness
&middot; Ability to perform complex data entry tasks
&middot; Working knowledge of MS Office Suite software and the use of computer systems 
Languages 
&middot; Good written and verbal English language skills</div></div></div></div></div></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Zolo Real Estate LLC

Job DescriptionWe are a growing real estate company in Dubai seeking an experienced Admin Executive to manage Trakhees permits, property advertising on online portals, and general office administration. The ideal candidate will have hands-on experience in UAE real estate administration and strong attention to detail.Key Responsibilities- Apply for and manage Trakhees permits for property advertisements and marketing materials. - Upload, update, and manage property listings on:Bayut, Property Finder - Ensure all listings comply with RERA and Trakhees regulations - Coordinate with sales agents to collect listing details, prices, and availability - Prepare and manage real estate documentation (Forms A, B, F, MOUs, NOCs) - Maintain client, property, and transaction records - Handle daily office administration, correspondence, and filing - Coordinate with PROs, developers, and government authorities when requiredRequirements:- Minimum 3&ndash;5 years experience in UAE real estate administration - Proven experience handling Trakhees permits - Experience listing properties on Bayut and Property Finder. - Strong knowledge of Dubai real estate documentation and compliance - Good command of English (Arabic is an advantage) - Proficient in MS Office and CRM systems. - Well-organized, detail-oriented, and able to multitask.Key Competencies<ul><li>Attention to detail</li><li>Strong coordination skills</li><li>Time management</li><li>Problem-solving ability</li><li>Professional communication</li><li>Confidentiality and integrity</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have 3&ndash;5 years experience in UAE real estate administration?</li></ul>Experience:<ul><li>Administrative: 5 years (Required)</li></ul>

Admin Executive

Al Sharq Al Aqssa Trading Co LLC

Job SummaryThe HR and Administration Associate provide essential administrative support across Human Resources and general office operations. A primary function is to serve as the custodian of confidential client data, specializing in securely managing, organizing, and maintaining all documentation required for the KYC (Know Your Customer) and CDD (Customer Due Diligence) processes for clients.Essential Duties &amp; Responsibilities1. Compliance and KYC Documentation Management<ul><li>Securely manage, process, and maintain all confidential client documentation for the KYC/CDD process.</li><li>Control document retention and destruction cycles, adhering strictly to regulatory record-keeping standards.</li><li>Provide prompt, professional support to the AML team by retrieving and compiling files for internal audits or external regulatory requests.</li></ul>2. Human Resources and General Administration<ul><li>Manage the administrative components of the employee lifecycle, including onboarding, record maintenance, and offboarding.</li><li>Support in recruitment process and find right candidate for the role described</li><li>Post job descriptions and job on the portal, maintain relationship with HR recruitment</li><li>Maintain the security and confidentiality of all sensitive personnel records.</li><li>Oversee general office operations, correspondence, and facility management to ensure efficient workflow.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

HR & Admin Executive

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-TimeJob OverviewA reputable property development firm in Dubai is seeking a competent and detail-focused Executive Secretary to assist senior management in daily executive functions. This role centers on managing high-level communication, scheduling, confidential documentation, and ensuring seamless administrative operations. The ideal applicant will demonstrate strong coordination skills and prior exposure to the real estate or property development sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting arrangements.</li><li>Handle emails, phone calls, and formal correspondence with professionalism and accuracy.</li><li>Prepare, edit, and organize executive reports, presentations, and official documents.</li><li>Maintain secure and well-structured records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Develop and manage filing systems for legal papers, agreements, and company records.</li><li>Assist management with property listings, marketing materials, and internal communications.</li><li>Track executive instructions and ensure timely completion of assigned tasks.</li></ul>Sales &amp; Management Assistance<ul><li>Coordinate with sales teams regarding client meetings, proposals, and documentation.</li><li>Provide administrative support during business presentations and negotiations.</li><li>Enable smooth communication between leadership, sales departments, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li></ul>Technical Skills<ul><li>Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Working knowledge of CRM platforms and property-related documentation processes.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li></ul>Soft Skills<ul><li>Outstanding verbal and written communication abilities.</li><li>Professional attitude with strong interpersonal skills.</li><li>High level of discretion, confidentiality awareness, and effective time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>property development: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu (Required)</li></ul>

Executive Secretary – Property Development

TEKZONE INDUSTRIAL CONSTRUCTION COMPANY

HR &amp; Admin Executive.Key ResponsibilitiesHuman Resources:<ul><li>Maintain employee records, HR files, and personnel documents</li><li>Manage attendance, leave records, overtime, and payroll coordination</li><li>Ensure compliance with UAE Labour Law and company policies</li><li>Handle employee relations, grievances, and disciplinary processes</li><li>Coordinate visa processing, renewals, labor cards, and medicals</li></ul>Administration:<ul><li>Manage office administration, facilities, and general housekeeping</li><li>Coordinate with government authorities</li><li>Handle company documentation, licenses, and renewals</li><li>Manage office supplies, vendors, and service contracts</li><li>Assist management with reports, correspondence, and scheduling</li><li>Support site administration requirements as needed</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree</li><li>Minimum 2&ndash;4 years of experience in HR &amp; Administration (construction industry preferred)</li><li>Strong knowledge of UAE Labour Law and HR practices</li><li>Experience dealing with MOHRE, Immigration, and other UAE authorities</li><li>Proficient in MS Office (Word, Excel)</li><li>Ability to handle confidential information with integrity</li></ul>Skills &amp; Competencies<ul><li>Strong interpersonal and problem-solving skills</li><li>Ability to multitask and work under pressure</li><li>Attention to detail and strong follow-up skills</li><li>Professional and positive attitude</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Opportunity to work with a growing construction company</li><li>Professional and supportive work environment</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,500.00 per month

Grandall Legal Consulting FZ-LLC

行政综合主管（Administrative Supervisor）【岗位职责】1.对接阿联酋自贸区和政府相关管理部门，协助企业完成注册落地。2.负责公司日常办公室行政管理工作，确保办公环境高效、有序3.负责员工宿舍的日常管理、协调及相关事务4.负责公司用车的安排、管理及对接相关服务5.支持各地律所客户对接、文秘办公等综合事务6.负责客户接待工作，提供专业、得体的行政支持【岗位要求】1.英语可作为工作语言，口语能够正常交流2.大学本科以上学历。3.有驾照，有意常驻迪拜工作者优先。4.性格开朗，主动性强，具备较强的适应能力、良好的自我学习、协调沟通能力和良好的团队合作意识。5.有行政、综合管理或后勤相关工作经验者优先【工作地点】迪拜办公室【聘用待遇】1.公司统一办理阿联酋工作签证及医疗保险2.薪资待遇7000-10000迪拉姆3.有稳定的工作环境及国际化办公氛围4.有长期发展机会，成长空间大，表现优秀者有晋升机会【投递方式】请将个人简历发送至：info@winsonglobal.com邮件标题格式：岗位名称 + 姓名 + 可到岗时间（示例：行政综合主管 + 姓名）Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

行政综合主管

Explore 338+ Administrative executive in Dubai this February. Find roles across top companies and apply now to boost your career.

338 administrative executive jobs In Dubai

Administrative Executive

Administrative Executive

Admin Executive

HR & Admin Executive

Executive Secretary – Property Development

HR & Admin Executive

行政综合主管