administrative assistant

executive assistant

hr executive

office administrator

accounts executive

administrative executive

Opulenco

Opulenco is looking for a results-oriented and professional Operations and Administrative Executive to join our team in Dubai. The role focuses on supporting the operations and administration of our luxury short-term rental properties, including acquiring new homeowners and clients for our portfolio. You’ll be responsible for growing our network, securing partnerships, and representing Opulenco in Dubai’s premium real estate market.Responsibilities:<ul><li>Identify and onboard luxury homeowners for Opulenco’s property portfolio.</li><li>Acquire new clients looking for high-end holiday homes and tailored experiences.</li><li>Build and maintain relationships with brokers, developers, and local partners.</li><li>Conduct property tours and present Opulenco’s services to potential clients.</li><li>Meet sales and acquisition targets on a monthly basis.</li><li>Maintain in-depth knowledge of Dubai’s luxury real estate and hospitality markets.</li><li>Assist with day-to-day operations and administrative tasks to ensure smooth business functioning.</li></ul>Requirements:<ul><li>Proven experience in real estate, luxury sales, hospitality, or administration.</li><li>Strong network within Dubai’s high-net-worth and property circles.</li><li>Excellent communication and negotiation skills.</li><li>Professional presentation and understanding of luxury service standards.</li><li>Target-oriented, confident closer, and able to work independently.</li><li>Fluency in English; Arabic is an advantage.</li></ul>Compensation:<ul><li>AED 4,500 per month plus commission and performance-based incentives.</li></ul>&nbsp;

Operations and Administrative Executive

PalladiumHR Consultants

A distinguished and reputed marble and natural stone contracting company in Dubai, specializing in executing luxury stone works for premium residential and commercial projects, is looking to hire an experienced Accounts &amp; Administration Executive.We seek a professional to manage the end-to-end accounting functions up to finalization, while simultaneously overseeing all day-to-day office administration and operational coordination. This is a critical dual-role position at the heart of our operations.Key Responsibilities1. Accounts &amp; Finance Management<ul><li>Manage the full accounting cycle: entries, reconciliations, payables, receivables, and petty cash management.</li><li>Prepare comprehensive monthly financial statements, trial balance, and final accounts for management review.</li><li>Coordinate effectively with external auditors, banks, and management for all financial reporting requirements.</li><li>Ensure rigorous compliance with UAE VAT and corporate tax regulations.</li><li>Oversee project billing, detailed expense tracking, and timely supplier payments.</li><li>Maintain high speed and accuracy in data entry, specifically within Tally software.</li></ul>2. Administration &amp; Operations Oversight<ul><li>Manage general office administration, including procurement coordination and essential logistics support.</li><li>Handle comprehensive staff records, attendance, and HR documentation in coordination with the PRO/HR department.</li><li>Provide vital assistance to management in budgeting, cost control, and strategic operational planning.</li><li>Support daily communication with clients, vendors, and site teams to ensure smooth workflow.</li><li>Ensure the smooth functioning of office systems and meticulous maintenance of all administrative records (e.g., visa, PRO tasks).</li></ul>Qualifications &amp; Skills Required<ul><li>Education: Bachelor&rsquo;s Degree in Commerce, Accounting, or Finance is mandatory.</li><li>Experience: 5-7 years of UAE-specific experience in a construction, marble, natural stone, or fit-out contracting company.</li><li>Technical Proficiency: Strong, practical knowledge of accounting software (e.g., Tally, QuickBooks, or ERP systems).</li><li>Financial Expertise: Solid, demonstrable understanding of VAT processes, bank reconciliation, and the finalization of accounts.</li><li>Soft Skills: Excellent communication, superior organizational, and proven multitasking skills.</li><li>Versatility: Proven ability to efficiently handle administrative responsibilities (including visa/PRO coordination) alongside core accounting tasks.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED9,000.00 per monthApplication Question(s):<ul><li>The Salary indicated for this role is between 5,000-9,000 AED. Are you agreeable with this?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>construction, marble, or fit-out contracting company: 5 years (Required)</li></ul>

Accounts and Administrative Executive

Realty Solutions Real Estate

Job Title: Real Estate Administrative Executive Location: Dubai Type: Full-TimeAbout the Role: We are seeking a highly organized and proactive Real Estate Administrative Executive to support our sales and leasing team. The ideal candidate will manage documentation, coordinate communication between clients and internal teams, and ensure smooth daily operations. This role is perfect for someone detail-oriented, professional, and passionate about the real estate industry.Key Responsibilities:Documentation &amp; Compliance<ul><li>Prepare, organize, and maintain all property-related documents (Form A, Form B, tenancy contracts, NOCs, listing forms, etc.).</li><li>Ensure all documentation complies with company standards and RERA guidelines.</li><li>Manage filing systems (digital &amp; physical) for quick retrieval and audit readiness.</li><li>Handle drafting and proofreading of agreements, letters, and internal forms.</li></ul>Client &amp; Customer Communication<ul><li>Serve as the main point of contact for client inquiries and coordinate follow-ups.</li><li>Communicate professionally with clients, landlords, developers, and internal departments.</li><li>Schedule property viewings, meetings, and client appointments.</li><li>Manage WhatsApp, email communications, and ensure timely responses.</li></ul>Coordination &amp; Support<ul><li>Assist agents with listing uploads on portals (Bayut, Dubizzle, Property Finder).</li><li>Coordinate with developers for project updates, NOCs, handover schedules, and payments.</li><li>Support the sales team with CRM updates and data entry.</li><li>Prepare marketing materials, brochures, and property ads when needed.</li></ul>Operational Task Management<ul><li>Track payments, invoices, and follow up on pending documents.</li><li>Maintain office supplies and coordinate with vendors.</li><li>Generate reports and support management with administrative tasks.</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience in real estate administration (preferred).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Good knowledge of RERA documentation and real estate procedures.</li><li>Proficiency in MS Office, CRM systems, and property portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current visa status?</li></ul>Experience:<ul><li>Real estate admin: 1 year (Required)</li></ul>

Real estate admin

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate professionalism, excellent communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, and meetings.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on assigned actions.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless daily operations and workflow efficiency.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organisational and time management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary to CEO

REALTY EXPERTS REAL ESTATE BROKERS L.L.C

Hiring: Admin Executive (Female Candidates Only) Location: Dubai, UAE Company: Real Estate FirmWe are expanding our team and looking for a well-organized, proactive, and responsible Female Admin Executive to support our daily operations. If you have strong attention to detail and a passion for real estate administration, we want to hear from you!Key Responsibilities:<ul><li>Manage day-to-day office operations and general administrative duties</li><li>Prepare, update, and maintain documents, contracts, and property listings</li><li>Coordinate professionally with agents, clients, and management</li><li>Handle phone calls, emails, and inquiries efficiently</li><li>Maintain organized filing systems and company records</li><li>Assist with marketing activities, listings, and property coordination when needed</li></ul>Requirements:<ul><li>Proven work experience in an administrative or office support role</li><li>Excellent organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Fluent in English (spoken &amp; written)</li><li>Female candidates only</li><li>Immediate joiner preferred</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Administrative Assistant

HR of world

For more information +971558579769We are looking for a reliable and organized Admin Executive to manage daily administrative operations and ensure smooth office functioning. The ideal candidate will serve as the first point of contact for clients and visitors, handle communication efficiently, and provide strong support in office coordination and supervision.Key Responsibilities:<ul><li>Handle incoming phone calls, emails, and client enquiries in a professional and courteous manner.</li><li>Attend to client concerns and grievances promptly, ensuring timely resolution or escalation when necessary.</li><li>Coordinate and schedule meetings, appointments, and internal communications.</li><li>Manage and maintain office supplies inventory, placing orders as required.</li><li>Supervise office cleanliness, maintenance, and overall administrative operations.</li><li>Support the management team in preparing documents, reports, and correspondence.</li><li>Maintain proper filing systems and records to ensure easy accessibility of information.</li><li>Assist in coordinating with vendors, service providers, and other external stakeholders.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or related field.</li><li>Minimum 1 years of experience in an administrative or office support role.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Professional attitude with attention to detail and discretion.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Executive

Infibiz

About Us: Infibiz CSP is a trusted partner for company formation and business setup in Dubai. We guide entrepreneurs and businesses through every stage of establishing their operations in the UAE, from selecting the right structure to obtaining trade licenses and ongoing compliance. As Dubai continues to grow as a global business hub, we ensure our clients have a seamless and efficient setup experience.Position Overview:We are seeking aFemale Business Operation Executive & Adminwho is highly organized, detail-oriented, and experienced in handling UAE business setup procedures. The ideal candidate will play a crucial role in supporting the operations team, managing administrative tasks, and ensuring compliance with all legal requirements related to company formation.Key Responsibilities:<ul><li>Coordinate and manage end-to-end business setup procedures across Mainland, Free Zone, and Offshore jurisdictions.</li><li>Prepare, review, and submit company formation documents, license applications, visa paperwork, and related documentation.</li><li>Liaise and follow up with UAE government authorities such as DED , MOHRE , Immigration, and Free Zone entities.</li><li>Track renewal deadlines, monitor visa statuses, and maintain corporate compliance schedules.</li><li>Support internal departments and clients with timely administrative and operational updates.</li><li>Maintain well-organized digital and physical records of all company setup processes and client files.</li><li>Assist with scheduling appointments, preparing reports, and other executive administrative tasks.</li><li>Ensure smooth office operations and act as the first point of contact for internal queries.</li><li>Keep updated on UAE laws and regulatory changes affecting business operations and licensing.</li></ul>Requirements:<ul><li>Female candidates only(can speakTagalog)</li><li>Minimum1-2 years of UAE experiencein business setup operations or related administrative role</li><li>Knowledge ofMainland, Free Zone, and Offshore company formation procedures</li><li>Familiarity with UAE government portals and systems (DED, MOHRE, ICA, Free Zone portals)</li><li>Strong organizational and multitasking skills</li><li>Excellent verbal and written communication in English</li><li>Proficiency in MS Office (Word, Excel, Outlook) and document tracking tools</li><li>Ability to work independently in a fast-paced environment</li><li>Professional appearance and customer-service mindset</li></ul>Salary & Benefits:<ul><li>Salary:From AED 3,000 - AED 4,000 per month (commensurate with experience)</li><li>Opportunity for performance-based incentives</li><li>Career advancement within a growing company</li><li>Supportive and collaborative team environment</li><li>Annual leave and other standard UAE employment benefits</li></ul>Note:Only candidates currently residing in the UAE will be considered. All applications will be treated with strict confidentiality.Job Type:Full-time Industry:Business Setup / Corporate Services / Consultancy Office Location:Nassima Tower, Sheikh Zayed Road, DubaiJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Same industry: 1 year (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>

Business Operation Executive (Filipino Female)

Explore 1454+ Administrative executive in Dubai this November. Find roles across top companies and apply now to boost your career.