hr executive

executive assistant

administrative assistant

office administrator

operations executive

administrative executive

Budget

Qualifications:
<ul>
<li>Graduate in any discipline (preferred: Business Administration or related field)</li>
<li>2 5 years of experience in administrative roles</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Good organizational, communication, and multitasking skills</li>
</ul>
Key Skills:
<ul>
<li>Office administration and coordination</li>
<li>Effective communication (written and verbal)</li>
<li>Time management and multitasking</li>
<li>Documentation and record keeping</li>
<li>Problem-solving and decision making</li>
<li>Interpersonal skills and teamwork</li>
</ul>

Administrative Executive

Grovy Developers

Role Summary
We are seeking a motivated and detail-oriented Junior Administrative Executive with a foundation in both administration and basic finance. This role will support day-to-day office operations, ensure smooth administrative processes, and assist the finance team with routine accounting tasks.
The ideal candidate is organized, reliable, and eager to grow in both administrative and financial support functions.
Key Responsibilities
Administrative Support:
<ul>
<li>Handle general office administration (filing, scanning, correspondence, and record-keeping).</li>
<li>Assist in scheduling meetings, managing calendars, and coordinating travel arrangements.</li>
<li>Maintain office supplies inventory and place orders as needed.</li>
<li>Support HR with documentation, onboarding, and employee record management.</li>
<li>Ensure smooth day-to-day office operations and coordination with vendors/service providers.</li>
<li>Support customer service department in data entry</li>
</ul>
Finance Support:
<ul>
<li>Assist in preparing invoices, receipts, and payment vouchers.</li>
<li>Process basic bookkeeping entries under supervision (accounts payable/receivable).</li>
<li>Support monthly expense tracking and petty cash management.</li>
<li>Help in preparing financial documents and reports for management review.</li>
<li>Coordinate with finance team during audits and compliance checks.</li>
</ul>
Competencies
<ul>
<li>Integrity and confidentiality in handling sensitive information.</li>
<li>Time management and problem-solving abilities.</li>
<li>Team player with a proactive attitude.</li>
<li>Willingness to learn and grow in both admin and finance domains.</li>
</ul>

Junior Administrative Executive

<div>
 
 
 Who we are?
 
 
 
 GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.
 
 
 
 
 
 
 Job Summary:
 
 
 
 The role holder is responsible for smooth procurement, vendor relations, and administrative operations across our GCC and Southeast Asia markets. You&rsquo;ll be the backbone that keeps POs, PRs, invoices, and subscriptions organized and on track&mdash;so our digital initiatives run without a hitch.
 
 
 You will also partner closely with our e-commerce and platform teams to source digital services, tools, and integrations that accelerate online sales and enhance site performance.
 
 
 
 
 
 
 Role Overview:
 
 
 <ul>
 <li>
 Initiate, track and follow up on Purchase Requisitions (PRs) and Purchase Orders (POs) in Coupa.
 </li>
 <li>
 Maintain an up-to-date tracker with statuses, invoice numbers and Goods Received Notes (GRNs). Coordinate with Digital and Finance teams across GCC &amp; SEA to secure timely approvals and payments.
 </li>
 <li>
 Drive procurement of digital assets (e.g. Digital Marketing Ads, cms services, designers freelancers,) and ensure vendor SLAs support peak online traffic.
 </li>
 <li>
 Match vendor invoices against approved PRs/POs. Liaise with internal approvers to verify amounts, then submit and attach approvals in Coupa. Monitor invoice lifecycle through to payment, flagging any regional delays.
 </li>
 <li>
 Ensure invoices for platform subscriptions, API usage fees, and performance marketing services are accurately coded to digital cost centers. (google cloud, Shopify etc..)
 </li>
 <li>
 Serve as primary contact for vendor inquiries on payment status, missing documentation or contract terms. Maintain and update a vendor contact log and priority payment list for both GCC and SEA vendors.
 </li>
 <li>
 Build strong relationships with e-commerce platform providers (e.g., Sales Force, Shopify Plus) and digital marketing agencies to accelerate time-to-market.
 </li>
 <li>
 Track digital platform/tool subscriptions: renewal dates, owners and points of contact. Flag upcoming expirations and coordinate renewals or cancellations with stakeholders in all regions. Maintain shared access records and legal/contract files as needed.
 </li>
 <li>
 Negotiate volume, payment gateways and marketing automation platforms.
 </li>
 <li>
 Keep digital records of all PRs, POs, invoices, contracts and approvals. Adhere to naming conventions and folder structures for easy retrieval and audit readiness.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Experience
 
 
 <ul>
 <li>
 Establishing and maintaining effective working relationships with other department staff, management, and vendors.
 </li>
 <li>
 Deep understanding of e-commerce workflows, platform architecture and digital marketing spend categories.
 </li>
 <li>
 Maintain ongoing communication and respond to any questions related to current or prior purchases.
 </li>
 <li>
 Ability to produce dashboards showing digital spend by channel, ROI on tech investments, and vendor performance metrics.
 </li>
 <li>
 Preparing clear, concise reports and correspondences.
 </li>
 <li>
 Familiarity with JIRA/Confluence or similar tools to track digital project deliverables.
 </li>
 <li>
 Planning and organizing work to meet changing priorities and deadlines.
 </li>
 <li>
 Must have excellent communication, computer, documentation, presentation and interpersonal skills.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualifications:
 
 
 <ul>
 <li>
 Advanced Excel proficiency&mdash;formulas, pivot tables, macros and data analysis&mdash;for maximum efficiency.
 </li>
 <li>
 Proficiency with Coupa (or similar e-procurement systems).
 </li>
 <li>
 Exceptional attention to detail, organizational skills and follow-through.
 </li>
 <li>
 Strong communication skills, with a collaborative &ldquo;can-do&rdquo; attitude.
 </li>
 <li>
 Ability to juggle multiple priorities and deadlines across multiple time zones.
 </li>
 <li>
 Experience sourcing and managing digital services (cloud, SaaS, platform integrations) within an e-commerce or digital agency environment.
 </li>
 <li>
 Working knowledge of key e-commerce platforms (Shopify, Salesforce Commerce Cloud) and digital marketing tools (Google Ads, Meta Business Manager, marketing automation).
 </li>
 </ul>
 
 
</div>

McCone Properties

Key Rosponsibilities:
<ul>
<li>Collect, verify, and meticulously organize all required client documentation for post-sale processes.</li>
<li>Prepare and complete booking forms, agreements, and contractual paperwork with the highest level of accuracy.</li>
<li>Coordinate with clients to obtain signatures on contracts, addendums, and other required documents.</li>
<li>Monitor installment schedules and follow up with clients regarding upcoming payments in a timely manner.</li>
<li>Maintain detailed and well-structured records of client communications, payments, and documentation in internal systems.</li>
<li>Liaise with developers, legal teams, and third parties to ensure compliance and smooth transfer procedures.</li>
<li>Track project-specific milestones and ensure clients are updated on relevant timelines.</li>
<li>Support the Post-Sales team with reporting, trackers, and resolution of client queries.</li>
</ul>

Administrative Executive | Post-Sales (Exclusive Projects)

About this role AFO Group is seeking a skilled, highly motivated professional to join the team as an Admin Executive. Responsibilities: The role holder will work closely with the team to provide administrative help and facilitate a range of day-to-day functions, such as composing and editing emails, preparing meeting agendas, and other communications. There will be a strong requirement for administrative support on various tasks: Maintaining an organized filing system of paper and electronic documents Attend meetings and take notes Handling travel, reservation, and meeting requests Basic HR Functions, including PTO management Assist on Ad hoc projects Compensation and Benefits Information: 30 Calendar Day Leave 15 Days Sick Leave

Admin Executive

SmartWorld NextGen

<div>
 
 
 The HR &amp; Admin Executive plays a crucial role in ensuring the smooth operation of the human resources and administrative functions within an organization. This position involves a blend of strategic planning and hands-on execution, requiring a high level of organizational skills and attention to detail. The HR &amp; Admin Executive is responsible for developing and implementing HR initiatives, managing employee records, and improving administrative processes group companies. This role also involves liaising with various departments, ensuring compliance with labor laws, and maintaining a productive workplace environment. The ideal candidate should have strong communication skills, experience in HR management, and the ability to handle sensitive information discreetly.
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Develop and implement HR strategies and initiatives aligned with business goals.
 </li>
 <li>
 Oversee and manage a performance appraisal system that drives high performance.
 </li>
 <li>
 Ensure compliance with labor laws and company policies in all HR activities.
 </li>
 <li>
 Coordinate recruitment processes including preparing job descriptions and conducting interviews.
 </li>
 <li>
 Manage employee records and ensure data accuracy and confidentiality.
 </li>
 <li>
 Conduct training sessions to improve employee skills and knowledge base.
 </li>
 <li>
 Address employee relations issues and provide appropriate counseling and guidance.
 </li>
 <li>
 Maintain employee benefits programs and inform employees of these benefits.
 </li>
 <li>
 Develop and manage the administrative budget effectively and efficiently.
 </li>
 <li>
 Ensure a smooth and adequate flow of information within the company.
 </li>
 <li>
 Supervise staff in clerical and administrative duties to ensure efficiency.
 </li>
 <li>
 Coordinate office activities and operations to secure efficiency and compliance.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or relevant field.
 </li>
 <li>
 Minimum of three years experience in HR and administrative positions.
 </li>
 <li>
 Thorough knowledge of employment law and human resources responsibilities.
 </li>
 <li>
 Proven experience in managing recruitment and personnel functions effectively.
 </li>
 <li>
 Excellent organizational and time-management skills for handling various tasks.
 </li>
 <li>
 Strong interpersonal and communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in MS Office Suite and HRM software for efficient management.
 </li>
 </ul>
 
 
 
</div>

Human Resources and Admin Executive

Meta

<div>
 Meta is seeking an experienced Executive Administrative Partner to support up to 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, you will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
 
 
 Executive Administrative Partner Responsibilities:
 
 
 <ul>
 <li>
 Coordinate internal and external meetings
 </li>
 <li>
 Manage complex calendar set-up and movement
 </li>
 <li>
 Prepare expense reports and purchase requisitions
 </li>
 <li>
 Coordinate both domestic and international travel arrangements
 </li>
 <li>
 Organize space planning, strategic offsite events and team all-hands meetings
 </li>
 <li>
 Build cross-functional relationships between departments
 </li>
 <li>
 Partner closely with organization lead admins
 </li>
 <li>
 Communicate key organization and company updates to admins and cross functional partners
 </li>
 <li>
 General office duties as needed
 
 
 </li>
 </ul>
 Minimum Qualifications:
 
 
 <ul>
 <li>
 4+ years of relevant experience providing administrative support to one or more executives
 </li>
 <li>
 4+ years of relevant experience coordinating travel logistics on behalf of one or more executives
 </li>
 <li>
 4+ years of relevant calendar management and expense report management experience for 1 or more executives
 </li>
 <li>
 Experience prioritizing multiple projects
 </li>
 <li>
 Experience with Microsoft Office and Google Suite
 
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 BA or BSc or equivalent experience
 </li>
 <li>
 Arabic language proficiency will be considered an asset
 </li>
 <li>
 Experience driving strategic projects and events at a strategic level
 </li>
 <li>
 Experience maintaining confidentiality and discretion in all partnerships
 </li>
 <li>
 Experience supporting tech functions at a large scale tech company
 </li>
 <li>
 Experience working with experienced leaders, both within and outside of the company
 </li>
 <li>
 Experience managing complex calendars with international travel schedules
 </li>
 <li>
 Experience working with business-leads or chiefs-of-staff to run business operations
 </li>
 <li>
 Experience of prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals
 </li>
 <li>
 Demonstrated project management and change management experience
 </li>
 <li>
 Consulting, coaching and facilitation skills
 
 
 </li>
 </ul>
 About Meta:
 
 
 Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today&mdash;beyond the constraints of screens, the limits of distance, and even the rules of physics.
 
 
 Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.
</div>

Executive Administrative Partner

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1609 administrative executive jobs IN Dubai

Administrative Executive

Junior Administrative Executive

Administrative Executive

Administrative Executive | Post-Sales (Exclusive Projects)

Admin Executive

Human Resources and Admin Executive

Executive Administrative Partner