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administrative executive

Atoll Estates

We are seeking a highly organized and proactive Administrative Executive to support sales, marketing, and management operations. The role involves working with leads, managing CRM systems, coordinating communications, and providing executive-level administrative support, including meeting coordination and calendar management. This position is essential for maintaining structured workflows, clear communication, and efficient day-to-day operations.Key ResponsibilitiesLead &amp; CRM Management<ul><li>Receive, register, and manage incoming leads from multiple channels (website, email, WhatsApp, campaigns, brokers, etc.)</li><li>Accurately enter, update, and maintain lead data in the CRM system</li><li>Monitor follow-ups, reminders, and lead progress to ensure no inquiries are missed</li><li>Prepare basic lead and activity reports when required</li></ul>Client &amp; Communication Support<ul><li>Communicate with potential clients in a professional and timely manner via email, phone, and messaging platforms</li><li>Coordinate follow-ups, document sharing, and appointment scheduling</li><li>Act as a communication bridge between clients, sales, marketing, and management teams</li><li>Ensure consistent and accurate information is shared with leads</li></ul>Meetings, Calendar &amp; Coordination<ul><li>Coordinate and schedule internal and external meetings</li><li>Manage and maintain the co-founder&rsquo;s calendar, including meeting planning, reminders, and priority management</li><li>Prepare meeting agendas when required</li><li>Attend meetings and record meeting minutes, action points, and follow-ups</li><li>Distribute meeting minutes and track execution of agreed actions</li><li>Coordinate office meetings and ensure all participants are properly informed and prepared</li></ul>Administrative &amp; Operational Support<ul><li>Maintain organized records, databases, and digital folders</li><li>Support preparation of presentations, reports, and internal documentation</li><li>Assist with internal coordination between departments</li><li>Handle general administrative and operational tasks related to client and office management</li></ul>Requirements &amp; Qualifications<ul><li>Previous experience in an administrative, executive assistant, sales support, or CRM-related role</li><li>Experience working with CRM systems (HubSpot or similar)</li><li>Strong written and verbal communication skills in English (additional languages are a plus)</li><li>Excellent organizational and time-management skills</li><li>Proactive, detail-oriented, and able to multitask in a fast-paced environment</li><li>Proficiency in MS Office / Google Workspace</li></ul>What We Offer<ul><li>Exposure to senior management and strategic decision-making</li><li>Opportunity to work on high-profile real estate and luxury development projects</li><li>International and professional working environment</li><li>Competitive salary based on experience and performance</li></ul>Job Type: Full-timePay: AED5,500.00 - AED7,000.00 per month

Administrative Executive

Hi fi link

We are seeking a highly organized and detail-oriented Administrative Executive to manage daily office operations and support the management team. The ideal candidate will ensure smooth administrative processes, coordinate office activities, maintain records, and provide operational support across departments.Key ResponsibilitiesManage daily office operations and administrative tasks.Handle incoming calls, emails, and correspondence professionally.Maintain office documents, records, and filing systems.Coordinate meetings, appointments, and schedules for management.Prepare reports, presentations, and office documents when required.Assist with procurement of office supplies and inventory management.Support HR tasks such as onboarding documentation and employee records.Coordinate with vendors, suppliers, and service providers.Manage travel arrangements, bookings, and logistics if required.Ensure the office environment is organized, efficient, and professional.Assist management with administrative and operational support.RequirementsBachelor&rsquo;s degree in Business Administration or related field.2+ years experience in administration or office management.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in Microsoft Office (Word, Excel, PowerPoint).Ability to handle confidential information with professionalism.Strong problem-solving and time management skills.Preferred SkillsExperience with office management systems or CRM software.Ability to work independently and within a team.Strong attention to detail and accuracy.✔ Employment Type: Full-Time✔ Location: Dubai, UAEJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Office Administrator - Female

Zul Energy DMCC

We are looking for a reliable and professional Executive Driver cum Admin Assistant to join our team in Dubai.Key Responsibilities:<ul><li>Provide safe and timely transportation for management</li><li>Ensure vehicle cleanliness, maintenance, and timely servicing</li><li>Handle document deliveries and government-related tasks</li><li>Support administrative duties (document filing, office coordination, basic HR/Admin support)</li><li>Assist with visa processing, bank visits, and other official errands</li></ul>Requirements:<ul><li>Minimum 3 years of experience in Dubai as an Executive or Personal Driver</li><li>Valid UAE driving license with clean record</li><li>Good knowledge of Dubai roads and traffic regulations</li><li>Basic computer knowledge (MS Office)</li><li>Well-groomed, trustworthy, and flexible with working hours</li></ul>Salary: AED 3,000 &ndash; 3,500 (Depending on experience)Interested candidates may share their CV via email or apply here (info@zulenergy.com) Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Executive Driver cum Admin

TELUS Digital

<div>
 
 
 Who We Are
 
 
 
 Welcome to
 
 TELUS Digital
 
 &mdash; where innovation drives impact at a global scale. As an award-winning digital product consultancy and the digital division of
 
 TELUS
 
 , one of Canada&rsquo;s largest telecommunications providers, we design and deliver transformative customer experiences through cutting-edge technology, agile thinking, and a people-first culture.
 
 
 With a global team across North America, South America, Central America, Europe, Africa, and APAC, we offer end-to-end expertise across eight core service areas: Digital Product Consulting, Digital Marketing Services, Data &amp; AI, Strategy Consulting, Business Operations Modernization, Enterprise Applications, Cloud Engineering, and QA &amp; Test Engineering.
 
 
 From mobile apps and websites to voice UI, chatbots, AI, customer service, and in-store solutions, TELUS Digital enables seamless, trusted, and digitally powered experiences that meet customers wherever they are &mdash; all backed by the secure infrastructure and scale of our multi-billion-dollar parent company.
 
 
 
 
 
 
 Role Overview
 
 
 
 Provide high-level executive, operational, and administrative support to Middle East leadership, enabling effective day-to-day execution while ensuring full confidentiality and adherence to organizational policies.
 
 
 This is a hands-on, execution-driven role requiring strong judgment, deep local expertise, and the ability to independently own outcomes across executive support, office operations, compliance, finance coordination, and government relationships.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Enablement:
 
 
 <ul>
 <li>
 Serve as a trusted partner to regional executives, ensuring seamless daily operations and proactive coordination across internal and external stakeholders.
 </li>
 <li>
 Manage complex calendars, meeting prioritization, and executive scheduling.
 </li>
 <li>
 Coordinate all travel logistics, including flights, accommodation, transport, and detailed itineraries.
 </li>
 <li>
 Act as the primary coordination point between executives, teams, and external partners.
 </li>
 <li>
 Track priorities, deadlines, and deliverables across multiple concurrent initiatives, ensuring timely follow-up and escalation.
 </li>
 <li>
 Prepare meeting agendas, documentation, presentations, and briefing materials.
 </li>
 <li>
 Manage approvals, signatures, and documentation workflows using digital tools (e.g., DocuSign).
 </li>
 <li>
 Oversee expense management and general executive office administration.
 </li>
 </ul>
 
 
 
 
 
 Regional Operations &amp; Office Management:
 
 
 <ul>
 <li>
 Support expansion into additional Middle East markets, including entity setup coordination and operational readiness.
 </li>
 <li>
 Establish and manage local procurement processes in partnership with global Finance and Procurement.
 </li>
 <li>
 Source and manage vendors across facilities, IT, payroll, accounting, legal, and corporate services working with dedicated global departments.
 </li>
 <li>
 Track regional operating expenses, review invoices, and support cost optimization with the regional finance lead.
 </li>
 <li>
 Maintain strong operational controls, documentation standards, and vendor governance.
 </li>
 <li>
 Review and enhance administrative workflows to ensure efficient, compliant office operations.
 </li>
 <li>
 Coordinate logistics for visiting delegations, internal events, and external engagements in alignment with corporate brand standards.
 </li>
 </ul>
 
 
 
 
 
 HR, Compliance &amp; Government Relations:
 
 
 <ul>
 <li>
 Manage visas, work permits, Emirates IDs, medicals, and immigration processes in coordination with PROs and free zone authorities.
 </li>
 <li>
 Ensure compliance with trade licenses, renewals, registrations, and regulatory filings.
 </li>
 <li>
 Maintain audit readiness across HR, employment, and operational processes.
 </li>
 <li>
 Act as primary liaison with UAE government entities, free zones (e.g., DMCC, DIFC, DDA), and external advisors.
 </li>
 <li>
 Monitor regulatory changes and assess operational implications.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 6+ years of Executive Assistant, operations, or office management experience in a fast-paced, multinational environment.
 </li>
 <li>
 Proven experience supporting C-level or senior regional leadership.
 </li>
 <li>
 Strong knowledge of Middle East business operations
 </li>
 <li>
 Experience managing vendors, budgets, compliance, and external stakeholders.
 </li>
 <li>
 High emotional intelligence, discretion, and sound judgment.
 </li>
 <li>
 Proactive, execution-focused mindset with the ability to operate independently.
 </li>
 <li>
 Fluent in English and Modern Standard Arabic (written and verbal).
 </li>
 <li>
 Proficiency with modern workplace tools (Google Workspace, Slack, Workday, etc.).
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer:
 
 
 
 
 At TELUS Digital, we are proud to be an equal opportunity employer and are committed to creating a diverse and inclusive workplace. All aspects of employment, including the decision to hire and promote, are based on applicants&rsquo; qualifications, merits, competence and performance without regard to any characteristic related to diversity.
 
 
 
 We will only use the information you provide to process your application and to produce tracking statistics. Since we do not request personal data deemed sensitive, we ask you to abstain from sharing that information with us.
 
 
 For more information on how we use your information, see our
 
 Privacy Policy
 
 .
 
 
 
</div>

Executive Assistant

Rich Route Home Maintenance Services

We are hiring, we are a growing and dynamic organization committed to excellence, innovation, and a positive workplace culture. We are looking for a proactive and organized Admin &amp; HR Executive to support our daily operations and human resource functions.Key ResponsibilitiesAdministrative Duties<ul><li>Manage office operations and ensure smooth day-to-day functioning</li><li>Handle correspondence, documentation, and record keeping</li><li>Coordinate meetings, schedules, and travel arrangements</li><li>Maintain office supplies and vendor relationships</li><li>Support management with reports and administrative tasks</li></ul>HR Responsibilities<ul><li>Assist in recruitment processes (job postings, screening, scheduling interviews)</li><li>Maintain employee records and HR documentation</li><li>Support onboarding and offboarding processes</li><li>Assist in payroll coordination and attendance management</li><li>Help implement HR policies and ensure compliance</li><li>Address employee queries related to HR and administration</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field</li><li>2&ndash;4 years of experience in HR &amp; administrative roles</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in MS Office and HR software systems</li><li>Knowledge of labor laws and HR best practices</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

HR & Admin Assistant

Great Win Fire & Safety

Position - HR &amp; Admin ExecutiveLocation - DubaiDriving License - Valid UAE Driving License will have added advantagesJoining - ImmediateNote - Valid Own Visa / Spouse Visa will be given first preferencesWhatsApp CVs - +971 586478125Email - Sales@greatwints.comKey Responsibilities &amp; Duties<ul><li>Employee Lifecycle &amp; Records: Managing employee files, onboarding/offboarding, and processing visa applications, renewals, and medical insurance.</li><li>Compliance &amp; Labor Law: Ensuring strict compliance with UAE Labor Law regarding contracts, WPS (Wage Protection System) payroll, and, in some cases, PRO (Public Relations Officer) tasks.</li><li>HR Administration: Processing leave, attendance, payroll data, and issuing employee documents like salary certificates and NOCs.</li><li>Recruitment Support: Posting job ads, screening CVs, and coordinating interviews.</li><li>Office Administration: Assisting with general office operations, supplies, and staff queries. Indeed +6</li></ul>Requirements &amp; Skills<ul><li>Experience: 2-4 years in similar roles, with knowledge of local labor regulations.</li><li>Technical Skills: Proficiency in MS Office (Excel, Word) and experience with HRIS/HRMS software.</li><li>Soft Skills: Strong organizational, time-management, and communication skills.</li><li>Education: Bachelor's degree in Human Resources or a related field.</li></ul>Job Type: Full-timePay: Up to AED3,000.00 per month

HR & Admin Executive

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Explore 772+ Administrative executive in Dubai this March. Find roles across top companies and apply now to boost your career.