executive assistant

administrative assistant

office administrator

office assistant

secretary

administrative executive

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 
 leading UAE Federal Government Ministry
 
 for an experienced and highly organized
 
 Administrative Support Coordinator
 
 to provide executive-level administrative and coordination support.
 
 
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Office
 </li>
 <li>
 Manage executive calendars, appointments, meetings, and official schedules
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
 </li>
 <li>
 Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
 </li>
 <li>
 Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
 </li>
 <li>
 Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
 </li>
 <li>
 Coordinate travel arrangements, accommodation, and logistics for official missions and events
 </li>
 <li>
 Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
 </li>
 <li>
 Monitor the implementation of executive decisions and follow up with relevant departments
 </li>
 <li>
 Support the planning and coordination of executive meetings, workshops, official visits, and events
 </li>
 <li>
 Prepare periodic reports and dashboards on assigned initiatives and operational matters
 </li>
 <li>
 Coordinate administrative and procurement requirements for the Executive Office, where applicable
 </li>
 <li>
 Perform other duties assigned to support the effective operation of the Office
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
 </li>
 <li>
 Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
 </li>
 <li>
 Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
 </li>
 <li>
 Strong experience drafting official correspondence, briefing notes, reports, and presentations
 </li>
 <li>
 Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
 </li>
 <li>
 Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
 </li>
 <li>
 Professional proficiency in Arabic for preparing official correspondence
 </li>
 </ul>
</div>

Administrative Support Coordinator

ACE STAR CONTRACTING L L C

Job description:Job Title: Telesales Executive cum Office AdministratorA Telesales Executive cum Office Administrator role requires a blend of sales skills and administrative capabilities. Here are the key skills needed for this position<ul><li>Communication Skills</li><li>Sales Skills Negotiation: Skills to negotiate terms, pricing, and close sales.</li><li>Customer Service Skills</li><li>Organizational Skills</li><li>Efficiently handling multiple tasks, calls, and administrative duties within set deadlines.</li><li>CRM Software Proficiency in customer relationship management tools</li><li>Administrative Skills</li><li>Teamwork and Collaboration</li><li>Interpersonal Skills: Ability to work well within a team and collaborate.</li></ul>Experienced &amp; Skilled Candidates Only Apply<ul><li>Telesales Experience Required - 3 years Minimum</li><li>Office Administration Experience Required - 3 years Minimum</li><li>UAE Experience Required - 3 years Minimum</li><li>Proper Business Communication &amp; Closing Skills mantuary</li></ul>Contact: +971 58 192 6125send cv: cv2acumen@gmail.comPay: AED3,000.00 - AED8,000.00 per monthWork Location: In person

Telesales Executive cum Office Administrator

Manoj Reinsurance Brokers Ltd.

Job Title: Sr. Officer/Assistant - AdminDepartment: AdministrationReports To: Chief Human Resources OfficerType: Full-timeLocation: DIFC, Dubai, UAE.We are not looking for someone who simply &ldquo;handles admin.&rdquo;We are looking for someone who makes things happen.Someone street-smart, highly organised, commercially aware, and resourceful enough to find solutions without waiting for step-by-step instructions. Someone who anticipates what may go wrong, acts before it becomes a problem, and keeps the office, leadership schedules, vendors, travel, facilities, and administrative commitments running without disruption.This is a hands-on role. It requires ownership, responsiveness, sound judgement, and the ability to remain composed when priorities shift, plans change, or urgent requirements arise.If your approach is to identify problems and pass them to someone else, this role will not suit you.If you naturally take responsibility, close every loop, and find a practical way forward, we would like to meet you.WHAT YOU WILL ACTUALLY DOYou will:<ul><li>Take end-to-end ownership of office administration and facility management.</li><li>Maintain high standards across housekeeping, workplace upkeep, repairs, maintenance, and office readiness.</li><li>Manage vendors, service providers, procurement requirements, quotations, negotiations, contracts, and delivery follow-up.</li><li>Coordinate complete domestic and international travel arrangements, including flights, hotels, visas, transportation, itineraries, and last-minute changes.</li><li>Manage executive calendars, appointments, meetings, reminders, and follow-ups with precision.</li><li>Coordinate lease and rent renewals, administrative payments, invoices, petty cash, and supporting documentation.</li><li>Maintain accurate administration trackers covering contracts, renewals, payments, assets, maintenance, procurement, and vendor commitments.</li><li>Anticipate requirements, resolve operational issues, and ensure nothing is delayed because of poor planning or follow-through.</li><li>Handle sensitive information, leadership requirements, and company matters with absolute confidentiality.</li><li>Remain responsive when urgent business or administrative requirements arise outside normal working hours.</li></ul>You should apply ONLY if you:<ul><li>Are street-smart, practical, and naturally solution oriented.</li><li>Think beyond the immediate task and anticipate what needs to happen next.</li><li>Are exceptionally organised and disciplined in maintaining trackers, records, deadlines, and documentation.</li><li>Take ownership without requiring repeated reminders or supervision.</li><li>Can manage multiple priorities while remaining calm, accurate, and professional.</li><li>Are comfortable dealing with senior management, employees, landlords, government authorities, vendors, hotels, airlines, and service providers.</li><li>Are resourceful enough to find alternatives when the obvious option is unavailable.</li><li>Are eager to learn, quick to adapt, and open to taking on responsibilities beyond a narrowly defined job description.</li><li>Understand that administration requires dependability, responsiveness, and strong follow-through.</li><li>Believe that identifying a problem is only the beginning; your real responsibility is helping resolve it.</li></ul>You should NOT apply if you:<ul><li>Prefer fixed, repetitive tasks with limited ownership.</li><li>Frequently need reminders to follow up or close pending matters.</li><li>Escalate every issue without first exploring practical solutions.</li><li>Struggle with changing priorities, urgent requests, or last-minute arrangements.</li><li>Consider trackers and documentation to be routine paperwork rather than essential controls.</li><li>Are uncomfortable being accountable for outcomes.</li><li>Approach administration as a standard desk job with strictly defined boundaries.</li></ul>Non-negotiables:<ul><li>Minimum 5 years of relevant experience in executive assistance, administration, office management, or facility coordination in the UAE.</li><li>Valid UAE driving licence is mandatory.</li><li>Strong experience in facility management, vendor coordination, procurement, travel management, payments, and office administration.</li><li>Proven ability to manage calendars, meetings, renewals, maintenance requirements, petty cash, invoices, and administrative trackers.</li><li>Strong communication, negotiation, coordination, and stakeholder-management skills.</li><li>Excellent attention to detail, time management, confidentiality, and professional judgement.</li><li>Proficiency in Microsoft Office and administrative reporting tools.</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li></ul>What you&rsquo;ll get:<ul><li>A high-ownership role with direct exposure to leadership and business operations.</li><li>The opportunity to strengthen and professionalise the company&rsquo;s administrative function.</li><li>A workplace that values initiative, sound judgement, reliability, and practical problem-solving.</li><li>Competitive salary, dews contribution, visa, medical insurance, life insurance, flexible working, annual leave, and performance-based rewards.</li></ul>If you are the person who stays one step ahead, keeps everything organized, and finds a solution when others only see a problem, we would like to hear from you.Please submit your resume and a cover letter to career@manojre.com outlining your experience and why you are the ideal candidate for this role with the subject line:Application &ndash; Sr. Officer/Assistant Manager &amp; AdminPay: From AED1.00 per monthApplication Question(s):<ul><li>How many years of industry experience in the UAE do you have?</li><li>Do you have a UAE driver's license?</li><li>What is your current salary in AED?</li><li>What is your expected minimum salary in AED?</li><li>Have you previously managed executive assistant responsibilities?</li><li>Have you previously managed facility management, housekeeping and other related services?</li></ul>Work Location: In person

Sr. Officer/Assistant Manager - Admin

Infinity Hotel Supplies LLC

Job DescriptionJob TitleDriver to the ChairmanReporting ToChairman / Executive OfficeJob SummaryThe Driver to the Chairman is responsible for providing safe, reliable, and confidential transportation services to the Chairman. The role requires professionalism, punctuality, discretion, and a strong commitment to maintaining the assigned vehicle in excellent condition while ensuring smooth and efficient travel.Key Responsibilities<ul><li>Safely transport the Chairman to meetings, business appointments, airports, events, and other destinations.</li><li>Plan travel routes to ensure timely arrivals while considering traffic and road conditions.</li><li>Maintain strict confidentiality regarding the Chairman's schedules, meetings, and personal information.</li><li>Ensure the assigned vehicle is clean, well-maintained, fueled, and serviced according to schedule.</li><li>Conduct daily vehicle inspections and report any mechanical issues immediately.</li><li>Coordinate with the Executive Office regarding travel schedules and itinerary changes.</li><li>Assist with loading and unloading luggage, documents, and other personal or business items when required.</li><li>Maintain accurate records of vehicle maintenance, fuel consumption, mileage, and trip logs.</li><li>Ensure compliance with all traffic laws, company policies, and safety regulations.</li><li>Be available for flexible working hours, including evenings, weekends, and public holidays when required.</li><li>Support administrative or logistical tasks assigned by the Chairman or Executive Office, as appropriate.</li></ul>Qualifications<ul><li>High school diploma or equivalent.</li><li>Valid UAE driving license with a clean driving record.</li><li>Minimum of 3&ndash;5 years of experience as an executive, personal, or VIP driver.</li><li>Good knowledge of UAE roads, routes, and traffic regulations.</li><li>Basic English communication skills; Arabic or other languages are an advantage.</li></ul>Skills &amp; Competencies<ul><li>Professional appearance and courteous manner.</li><li>Excellent driving and defensive driving skills.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Strong time management and organizational skills.</li><li>Ability to remain calm under pressure.</li><li>Flexible and dependable with a positive attitude.</li></ul>Working Conditions<ul><li>Full-time position with flexible working hours based on the Chairman's schedule.</li><li>May require travel within the UAE and occasional long-distance trips.</li><li>Availability during weekends, holidays, and after office hours when necessary.</li></ul>Performance Indicators<ul><li>Safe driving record with no major traffic violations.</li><li>Punctuality and reliability.</li><li>Vehicle cleanliness and maintenance standards.</li><li>Professional conduct and confidentiality.</li><li>Overall satisfaction of the Chairman and Executive Office.</li></ul>Pay: AED2,000.00 - AED4,000.00 per monthWork Location: In person

Driver to Chairman

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

Blaura Wellness and Fitness Center LLC

Job SummaryWe are seeking an elegant, highly professional, and service-oriented Luxury Wellness Receptionist to become the first point of contact for our guests. The ideal candidate has previous experience in luxury wellness centers, 5-star hotels, premium spas, or hospitality environments and is passionate about delivering exceptional guest experiences.You will welcome clients with warmth and professionalism, manage appointments, coordinate daily operations, and ensure every guest receives a seamless and personalized experience. The ability to communicate confidently with VIP clients, including Arabic-speaking ladies, is highly valued.Key Responsibilities<ul><li>Welcome and assist clients with exceptional hospitality and professionalism.</li><li>Manage daily appointments, bookings, and treatment schedules using the booking system.</li><li>Handle incoming phone calls, WhatsApp inquiries, emails, and walk-in guests promptly.</li><li>Coordinate with therapists and wellness practitioners to ensure smooth daily operations.</li><li>Build strong relationships with clients by providing personalized and attentive service.</li><li>Maintain accurate client records while ensuring confidentiality.</li><li>Process payments, issue invoices, and reconcile daily transactions.</li><li>Promote wellness programs, memberships, retail products, and special offers.</li><li>Ensure the reception, lounge, and guest areas are maintained to luxury hospitality standards.</li><li>Handle VIP guests with discretion, professionalism, and cultural sensitivity.</li><li>Support Arabic ladies and international clients with a welcoming and respectful guest experience.</li><li>Resolve guest concerns efficiently while maintaining a positive brand image.</li><li>Assist with administrative tasks and daily operational reports as required.</li></ul>Requirements<ul><li>Minimum 2 years of experience as a Receptionist, Guest Relations Executive, Front Office Executive, or Customer Service Representative in:</li><li>Luxury Wellness Centers</li><li>Premium Spas</li><li>5-Star Hotels</li><li>High-End Medical or Aesthetic Clinics</li><li>Luxury Hospitality</li><li>Excellent verbal and written communication skills.</li><li>Professional grooming and polished appearance.</li><li>Strong interpersonal and customer service skills.</li><li>Proficient in Microsoft Office and appointment booking/POS systems.</li><li>Ability to multitask in a fast-paced luxury environment.</li><li>Strong organizational and administrative skills.</li><li>Flexible to work shifts, weekends, and public holidays.</li></ul>Preferred Qualifications<ul><li>Experience serving VIP clients, high-net-worth individuals, and international guests.</li><li>Previous experience handling Arabic clientele with cultural awareness and professionalism.</li><li>Multilingual candidates are highly preferred.</li></ul>Preferred Languages<ul><li>English (Required)</li><li>Arabic (Highly Preferred)</li><li>Russian</li><li>French</li><li>Mandarin</li><li>Hindi or Urdu</li><li>Tagalog</li><li>Any additional language is an advantage.</li></ul>What We Look For<ul><li>Exceptional emotional intelligence and professionalism.</li><li>Luxury hospitality mindset with attention to detail.</li><li>Excellent etiquette and presentation.</li><li>Warm, confident, and welcoming personality.</li><li>Ability to anticipate guests' needs before they ask.</li><li>Strong problem-solving skills and ability to remain calm under pressure.</li><li>Passion for health, beauty, wellness, and delivering world-class guest experiences.</li></ul>Work Location: In person

Luxury Wellness Receptionist- Women Only

Eastdil Secured

<div>
 
 Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world&rsquo;s most dynamic transactions.
 
 
 
 
 
 At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.
 
 
 
 
 
 This position is a full-time, in-person, role in our Dubai office. An Office Manager and Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.
 
 
 
 
 
 
 Essential Functions
 
 
 <ul>
 <li>
 Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars
 </li>
 <li>
 Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately
 </li>
 <li>
 Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs
 </li>
 <li>
 Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing &amp; submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures
 </li>
 <li>
 Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF
 </li>
 <li>
 Print and bind pitch materials
 </li>
 <li>
 Provide occasional back-up support to other EMEA Executive Assistants
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Conduct inventory assessment and complete weekly office supply and snack orders
 </li>
 <li>
 Maintain basic office equipment, resolving office-related malfunctions and responding to requests or issues
 </li>
 <li>
 Assist with food orders, luncheon planning, and planning of other business-related meetings and events as requested
 </li>
 <li>
 Manage logistics for in-office new hire onboarding (set up desks, phones, computers, etc.)
 </li>
 <li>
 Manage new joiner and leaver process via Eastdil&rsquo;s DIFC portal
 </li>
 <li>
 Ensure office is compliant with Health &amp; Safety regulations
 </li>
 </ul>
 
 
 
 
 
 Event Management
 
 
 <ul>
 <li>
 Help with planning and execution process for small local events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.)
 </li>
 <li>
 Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation
 </li>
 <li>
 Proactively submit Gift &amp; Entertainment approvals according to policy
 </li>
 <li>
 Act as onsite coordinator day-of to ensure seamless event delivery
 </li>
 </ul>
 
 
 
 
 
 Education and Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree, preferred
 </li>
 <li>
 5+ years of experience in a corporate environment working with senior-level executives
 </li>
 <li>
 Fluent in English language; other languages are a plus
 </li>
 </ul>
 
 
 
 
 
 Experience, Skills and Competencies Required
 
 
 <ul>
 <li>
 Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
 </li>
 <li>
 Strong interpersonal skills and the ability to build relationships across the broader team and the firm
 </li>
 <li>
 Expert level written and verbal communication skills
 </li>
 <li>
 Demonstrated proactive approaches to problem-solving with strong decision-making capability
 </li>
 <li>
 Highly resourceful team-player, with the ability to also be extremely effective independently
 </li>
 <li>
 Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
 </li>
 <li>
 Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
 </li>
 <li>
 Experience coordinating complex calendars &amp; managing expenses for multiple team members
 </li>
 <li>
 Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
 </li>
 <li>
 Apple device required for remote connectivity
 </li>
 <li>
 Concur expense management and travel booking experience a plus
 </li>
 </ul>
 
 
 
 
 
 Other Duties
 
 
 
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 
</div>

Executive Assistant

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