administrative executive

UAS International Trip Support

<div>
 
 
 
 Role Overview:
 
 
 
 
 The
 
 Administrative Executive
 
 plays a key role in ensuring the smooth and efficient day-to-day operations of the office by overseeing front office management, administrative coordination, and facility support. As the first point of contact for visitors and internal stakeholders, this role requires a highly professional, organized, and service-oriented individual who can manage multiple responsibilities while maintaining a high standard of operational excellence.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Front Office &amp; Communication:
 
 
 <ul>
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 Manage incoming calls, screen and direct them appropriately, and handle inquiries in a professional manner.
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 Welcome and assist visitors, ensuring a positive and professional first impression.
 </li>
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 Act as a central point of contact for internal and external communication.
 </li>
 </ul>
 
 
 Administrative &amp; Office Management:
 
 
 <ul>
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 Maintain and update records related to couriers, attendance, and internal logs.
 </li>
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 Handle incoming and outgoing mail, courier services, and document distribution.
 </li>
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 Maintain updated internal directories (extensions, emails, contacts).
 </li>
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 Coordinate meeting room bookings and support internal and external meetings.
 </li>
 </ul>
 
 
 Facility &amp; Office Coordination:
 
 
 <ul>
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 Ensure the reception, office areas, and meeting rooms are clean, organized, and presentable.
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 Oversee parking coordination and ensure proper space allocation.
 </li>
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 Support overall facility management to ensure smooth office operations.
 </li>
 </ul>
 
 
 HR &amp; Attendance Support:
 
 
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 Assist in preparing daily and monthly attendance reports.
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 Track employees leave (annual, sick, etc.) and maintain accurate records.
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 Reconcile biometric attendance data with departmental rosters.
 </li>
 </ul>
 
 
 Employee Engagement &amp; Support:
 
 
 <ul>
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 Assist in organizing company events, celebrations, and engagement initiatives.
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 Coordinate employee recognition activities (birthdays, special occasions, etc.).
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 Manage employee ID card issuance and maintain related records.
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 </ul>
 
 
 General Support:
 
 
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 Prepare visitor gate passes and maintain visitor logs in line with security requirements.
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 Support executives and departments with administrative tasks as needed.
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 Handle ad-hoc duties assigned by management.
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 </ul>
 
 
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum
 
 2&ndash;3 years of experience
 
 in administration, office management, or a similar role.
 </li>
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 Fluency in both Arabic and English (spoken and written) is mandatory.
 
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 Strong customer service orientation with a professional demeanor.
 </li>
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 Excellent verbal and written communication skills.
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 Proficiency in
 
 Microsoft Office (Word, Excel, Outlook)
 
 .
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 Strong organizational and multitasking abilities.
 </li>
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 High attention to detail and ability to work in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 
 Key Competencies
 
 
 
 <ul>
 <li>
 
 Communication:
 
 Clear, professional interaction with all stakeholders.
 </li>
 <li>
 
 Customer Service:
 
 Positive and responsive approach to visitors and employees.
 </li>
 <li>
 
 Organizational Skills:
 
 Strong ability to manage multiple priorities efficiently.
 </li>
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 Problem Solving:
 
 Ability to handle issues proactively and effectively.
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 Time Management:
 
 Efficient prioritization and execution of tasks.
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 Team Collaboration:
 
 Works closely with HR, Admin, and other departments.
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 Confidentiality:
 
 Maintains discretion when handling sensitive information.
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 Attention to Detail:
 
 Ensures accuracy across records, reports, and coordination tasks.
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 Adaptability:
 
 Comfortable handling dynamic tasks in a fast-paced environment.
 </li>
 </ul>
</div>

Administrative Executive

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 177186
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role
 
 
 
 As an Administrative Executive, you will support Trading Enterprises brands&mdash;Honda, CJDR, Volvo, by ensuring smooth and efficient back office operations. You will play a key role in enhancing administrative processes across Sales, Aftersales, Marketing, HR, Finance, and Compliance, enabling teams to deliver a seamless customer and employee experience.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Conduct User Acceptance Testing (UAT) for sales teams, troubleshoot SAP and Connect systems, and support back-office invoicing activities.
 </li>
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 Manage pricing and discount updates, support showroom invoicing during staff absence, maintain monthly campaign setups, and handle down payment assistance in SAP.
 </li>
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 Process asset requisitions and procurement needs for Network &amp; Facilities, Marketing, Sales, and Aftersales projects and operations.
 </li>
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 Manage recovery and invoice corrections related to short collections and upsells from showroom and aftersales.
 </li>
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 Ensure employees are aligned to the correct org units/cost centres and process manpower requisitions, vacancies, leavers, and replacement roles.
 </li>
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 Work closely with Real Estate and Network teams to support new location setups, refurbishments, AMC renewals, trade licenses, CI compliance, and other facility requirements.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful
 
 
 
 <ul>
 <li>
 2&ndash;3 years of experience in retail sales or a similar administrative support environment.
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 Bachelor&rsquo;s degree preferred.
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 Experience in SAP, Ariba P2P, and MS Excel (advantageous).
 </li>
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 Excellent communication&mdash;written, verbal, and presentation.
 
 
 </li>
 </ul>
 
 About The Team
 
 
 
 You will be part of the Central Administration function, supporting multiple automotive brands within Trading Enterprises. The team works collaboratively with Sales, Aftersales, Marketing, Human Resources, Finance, Network &amp; Facilities, and Compliance to deliver seamless operational excellence across the UAE.
 
 
 
 What Equips You For The Role
 
 
 
 <ul>
 <li>
 Strong organizational foundations and ability to manage diverse tasks.
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 Technical understanding of ERP and procurement systems (SAP, Ariba P2P preferred).
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 A proactive, self driven approach and strong accountability.
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 Ability to work across departments and support multiple stakeholders simultaneously.
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 Proactive attitude with strong initiative and commitment to deadlines.
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 Team player with proven cross functional collaboration.
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 Ability to clearly communicate processes and respond to queries.
 
 
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 </ul>
 We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
 
 
 Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
 
 
 As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.
 
 
 Additional Internal Information:
 
 
 <ul>
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 Reports to: Sr. Operations &amp; Planning Manager
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 Band: F
 
 
 </li>
 </ul>
 
 Note:-
 
 
 
 You must have been an Al-Futtaim employee for at least 18 months in order to be considered.
 
 
 You must inform your HRBP in confidence of your application.
 
 
 Please note that this vacancy may be advertised externally in the next week so apply without delay.
</div>

Namaste Properties LLC

Job Title: Administrative Executive &ndash; Real EstateLocation: Dubai, UAEEmployment Type: Full-TimeJoining: Immediate (Expected start: First Week of May)About the Role:We are looking for a highly professional and presentable Administrative Executive to join our growing real estate team in Dubai. The ideal candidate will have strong experience in the UAE real estate sector and demonstrate exceptional administrative and coordination skills.Key Responsibilities:- Manage daily administrative operations in a structured and efficient manner- Handle and update property listings on Property Finder and other portals- Maintain accurate records, reports, and documentation- Utilize Microsoft Excel for reporting, tracking, and data management- Coordinate with agents, clients, and internal departments- Ensure all listings are professionally presented and up to dateRequirements:- Minimum 1&ndash;2years of Dubai real estate experience (mandatory)- Proven experience with Property Finder and listing management- Advanced Microsoft Excel skills- Strong communication skills; multilingual candidates preferred- Highly organized, detail-oriented, and proactive- Professional, well-presented, and customer-oriented personalityWhat We Offer:- Competitive basic salary- UAE visa- Company SIM card- Laptop and all necessary tools- Professional work environmentNote:This role requires relevant UAE real estate experience and high professional standards.Applicants who do not meet the above criteria are kindly requested not to apply.Hiring StatusWe are hiring immediately, with joining expected in the first week of May.We are particularly interested in candidates who can represent the company with a high level of professionalism and client-facing excellence.Job Types: Full-time, PermanentPay: From AED2,500.00 per monthWork Location: In person

Administrator

Excellence Group

Job SummaryWe are seeking a highly organized and proactive Administrative Executive &amp; Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li><li>Prepare and draft emails, reports, and presentations</li><li>Act as a point of contact between management, clients, and internal teams</li><li>Track tasks and follow up to ensure timely completion</li><li>Handle confidential information with discretion</li></ul>Administrative &amp; Operations<ul><li>Coordinate daily schedules, client appointments, and service requests</li><li>Respond to customer inquiries and ensure high service standards</li><li>Manage staff schedules, attendance, and operational coordination</li><li>Monitor ongoing tasks and ensure timely service delivery</li><li>Provide general administrative support to management</li></ul>Coordination &amp; Support<ul><li>Assist with project coordination and documentation</li><li>Maintain organized records and filing systems</li><li>Support business operations with ad hoc tasks as required</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration, customer service, or executive support</li><li>Strong communication skills in English (written and verbal)</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment and manage multiple priorities</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Professional, reliable, and detail-oriented</li></ul>Job Types: Full-time, PermanentWork Location: In person

Administrative Assistant

FMC Network

We are seeking a highly competent and business-savvy Executive Secretary to support the Chairman. The ideal candidate will not only provide top-level administrative and executive support but also demonstrate strong business acumen to actively contribute to business discussions, initiatives, and strategic planning. This role is suited for someone who understands the dynamics of the healthcare insurance industry and can act as a reliable liaison between the Chairman, senior leadership, and external stakeholders.Key Responsibilities:<ul><li>Manage and maintain the Chairman&rsquo;s calendar, schedule meetings, and coordinate travel arrangements.</li><li>Prepare agendas, attend meetings, take minutes, and follow up on action items.</li><li>Draft and manage correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain confidentiality of highly sensitive information at all times.</li><li>Participate in selected business meetings, take part in ideation sessions, and contribute to strategic decision-making.</li><li>Coordinate with heads of departments to track progress of key business objectives and provide regular updates to the Chairman.</li><li>Support in the preparation of board meeting materials, reports, and performance dashboards.</li><li>Liaise with regulators, partners, clients, and senior officials when required.</li><li>Represent the Chairman in selected internal and external engagements when necessary.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, MSW or related field (Master&rsquo;s preferred).</li><li>Minimum of 5&ndash;10 years of experience in a similar executive support role, preferably in the healthcare, insurance, or financial services industry.</li><li>Strong understanding of business operations; exposure to the health insurance/TPA sector is highly desirable.</li><li>Exceptional organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and business communication tools.</li><li>Valid UAE driving license.</li></ul>Job Type: Full-timeJob Type: Full-timeWork Location: In person

Executive Secretary

TAWREED

We are looking for a dynamic and proactive Admin Executive to join our team. The ideal candidate should be confident in cold calling, email communication, and general administrative tasks, with the ability to engage with prospective clients and support business development activities.Key Responsibilities:Conduct cold calls to prospective clients to introduce company services.Send professional emails to potential clients and follow up on leads.Maintain and update client databases and contact lists.Schedule meetings and coordinate with the internal team.Provide general administrative support including documentation, reports, and data entry.Assist in lead generation and client communication.Maintain proper records of all outreach activities.Requirements:Proven experience in administration, telecalling, or client outreach.Strong communication and interpersonal skills.Ability to confidently speak with potential clients over the phone.Good email drafting and professional communication skills.Proficiency in Microsoft Office (Excel, Word, Outlook).Organized, proactive, and detail-oriented.Location: UAE Experience: 1&ndash;3 years preferredTAGALOG speakers will be preferredIf you are confident, organized, and enjoy communicating with potential clients, we would love to hear from you. Interested candidates may send their CV via LinkedIn or emailJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin Assistant

<div>Overview Of The Role: 
<ul><li>
The Admin Executive assists the Administration Department in effectively coordinating administrative tasks, including data management, property management, and office maintenance. The role involves creating efficient processes for tracking lease agreements and ensuring compliance with property standards while developing relationships with internal and external stakeholders. This position is pivotal in supporting the smooth operation of facilities and maintaining thorough documentation and reporting. Success in this role requires a detailed-oriented approach to manage assets, coordinate renewals, and monitor supplies efficiently.</li></ul> 

What You Will Do: 
<h4 class="jobSectionHeader">
Property Management</h4> 
<ul><li>
Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.</li><li>
Ensure all lease agreements are created in REFX and properly tracked.</li><li>
Ensure leases are attested as per the requirements of the Emirate.</li><li>
Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.</li></ul><h4 class="jobSectionHeader"> 
Data Management</h4> 
<ul><li>
Ensure all administrative data is consistently updated, error-free, and securely managed.</li><li>
Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.</li></ul><h4 class="jobSectionHeader"> 
Office Maintenance</h4> 
<ul><li>
Manage Annual Maintenance Contracts (AMC) for critical office systems including HVAC, MEP works, IT infrastructure, waste management, and pest control.</li><li>
Coordinate with vendors and monitor their performance to ensure cost-efficiency and compliance with contractual terms.</li></ul><h4 class="jobSectionHeader"> 
General Administration</h4> 
<ul><li>
Create Purchase Requisitions (PRs) for all services managed by the HR and Admin Department and verify invoices for payment.</li><li>
Ensure timely payment of utilities and telecommunications to avoid service interruptions.</li><li>
Maintain stock levels and records for stationery and cafeteria supplies and coordinate replenishment based on consumption trends.</li></ul> 

Required Skills To Be Successful: 
<ul><li>
Strong organizational and systematic approach to tasks.</li><li>
High attention to detail ensuring accuracy in all data management.</li><li>
Proficient in communication and teamwork in a collaborative environment.</li><li>
Ability to manage vendors and maintain compliance with service agreements.</li></ul> 

What Qualifies You For The Role: 
<ul><li>
Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.</li><li>
Proficiency in MS Office, particularly Word and Excel.</li><li>
Organized and systematic with high attention to detail.</li><li>
Strong communication skills with a positive attitude towards teamwork.</li></ul></div>

Emiratization Assistant

Explore 553+ Administrative executive in Dubai this April. Find roles across top companies and apply now to boost your career.

553 administrative executive jobs In Dubai

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Administrative Executive

Administrator

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Admin Assistant

Emiratization Assistant