office administrator

marketing executive

administrative assistant

executive assistant

office assistant

administrative executive

Al-Futtaim

<div>Job Requisition ID: 179033
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 


Overview of the role 
As an Administrative Executive, you will play a key role in supporting day-to-day automotive operations and ensuring smooth coordination across multiple business functions. This role is ideal for someone who is organized, detail-oriented, and confident managing a mix of sales support, administration, system coordination, and operational follow-up in a fast-paced environment. 

<div>
What you will do 
<ul><li>Support sales operations through discount maintenance, lease deal coordination, and resolution of invoicing discrepancies.</li><li>Assist with account reconciliation and collections-related follow-up to support accurate financial reporting.</li><li>Participate in UAT activities for systems and process enhancements, including identifying issues and coordinating timely resolution.</li><li>Respond to day-to-day operational and administrative requests from internal stakeholders across departments.</li><li>Help maintain smooth workflow across functions by coordinating tasks, tracking follow-ups, and supporting process efficiency.</li></ul></div> 

<div>
Required skills to be successful 
<ul><li>Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.</li><li>Good understanding of sales support, administrative coordination, and operational processes.</li><li>Attention to detail, especially when handling invoicing, reconciliations, and cross-functional follow-up.</li><li>Strong communication and interpersonal skills to work effectively with different teams and stakeholders.</li></ul></div> 

About the team 
You will be part of a collaborative operations environment within the automotive business, working closely with sales, finance, and internal support teams. The team plays an important role in ensuring operational accuracy, process efficiency, and strong internal service support across the business. 

<div>
What equips you for the role 
<ul><li>You will ideally have a bachelor&rsquo;s degree in business administration or a related field, along with prior experience in an administrative, operations, or support role.</li><li>Experience within the automotive industry will be an advantage, particularly if you have worked with sales processes, invoices, reconciliation support, or system testing activities in a dynamic business setting.</li><li>Comfortable working with Microsoft Office and business systems such as SAP, CRM platforms, or similar tools.</li></ul></div> 
About Al-Futtaim Automotive 
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa. 
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world&rsquo;s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM. 
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. 
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial &amp; construction equipment. 
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.</div>

UAE National

CHICAGO Maintenance & Construction

Position SummaryThe Executive Assistant provides high-level administrative and strategic support to senior executives, ensuring efficient management of schedules, communications, meetings, travel, and key business priorities. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and scheduling.</li><li>Coordinate internal and external meetings, including preparation of agendas and meeting materials.</li><li>Screen, prioritize, and respond to emails, calls, and correspondence on behalf of executives.</li><li>Track action items and follow up to ensure timely completion.</li></ul>Administrative Management<ul><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare reports, presentations, meeting minutes, and business correspondence.</li><li>Handle expense reports, invoices, and budget-related administrative tasks.</li><li>Maintain office procedures and administrative systems.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Coordinate executive events, board meetings, conferences, and client engagements.</li><li>Manage logistics and ensure smooth execution of meetings and events.</li></ul>Stakeholder Communication<ul><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Build and maintain positive relationships with clients, partners, and employees.</li><li>Facilitate communication across departments to support organizational objectives.</li></ul>Project &amp; Business Support<ul><li>Assist with special projects and strategic initiatives.</li><li>Conduct research, compile data, and prepare executive summaries.</li><li>Monitor project timelines and provide status updates.</li><li>Support board administration and governance activities when required.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Management, or related field (preferred).</li><li>3&ndash;8+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leaders.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Zoom, or Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li></ul>Key Competencies<ul><li>Executive calendar management</li><li>Communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail</li><li>Project coordination</li><li>Time management and prioritization</li><li>Confidentiality and discretion</li><li>Adaptability and flexibility</li></ul>Preferred Skills<ul><li>Experience supporting C-suite executives.</li><li>Event planning and travel management experience.</li><li>Ability to work independently with minimal supervision.</li></ul>Employment Type: Full-TimeWork Location: In person

Executive Assistant

Abdulla Al Arif Investment

Executive SecretaryTo provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage the schedule, meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence.</li><li>Maintain organized filing systems (physical and electronic).</li><li>Meeting Coordination:</li><li>Arrange and coordinate meetings, take minutes, and follow up on action items.</li><li>Assist in preparing agendas, briefings, and meeting materials.</li><li>Communication Management:</li><li>Handle internal and external communication on behalf of the Department Head.</li><li>Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.</li><li>Confidentiality &amp; Professionalism:</li><li>Maintain strict confidentiality of sensitive information.</li><li>Represent the office of the Department Head professionally in all interactions.</li><li>Support Functions:</li><li>Liaise with internal departments and external stakeholders.</li><li>Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.</li><li>Perform other duties as assigned to support the Department Head's office.</li></ul>Qualifications:<ul><li>Tagalog Male speakers will have an added advantage</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>Minimum 5 years of experience in a senior secretarial or executive assistant role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>Executive Secreatary : 5 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Secretary

Executive SecretaryTo provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage the schedule, meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence.</li><li>Maintain organized filing systems (physical and electronic).</li><li>Meeting Coordination:</li><li>Arrange and coordinate meetings, take minutes, and follow up on action items.</li><li>Assist in preparing agendas, briefings, and meeting materials.</li><li>Communication Management:</li><li>Handle internal and external communication on behalf of the Department Head.</li><li>Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.</li><li>Confidentiality &amp; Professionalism:</li><li>Maintain strict confidentiality of sensitive information.</li><li>Represent the office of the Department Head professionally in all interactions.</li><li>Support Functions:</li><li>Liaise with internal departments and external stakeholders.</li><li>Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.</li><li>Perform other duties as assigned to support the Department Head's office.</li></ul>Qualifications:<ul><li>Male candidate added advantage</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>Minimum 5 years of experience in a senior secretarial or executive assistant role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per monthExperience:<ul><li>Executive Secreatary : 5 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Secretary - Male Candidate (Construction Company Background)

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

LanceSoft Middle East

<div>
 
 We are hiring a Executive Driver If you are interested, please feel free to share your CV to
 
 SyedaRashna@lancesoft.com
 
 
 
 
 
 
 Job Title: - Executive Driver
 
 
 Duration: 12Months
 
 
 Location: - Dubai- Techno Park
 
 
 
 
 
 Essential Responsibilities: -
 
 
 &bull; 5 Years of experience in Driving, preferably for executives, diplomats, or VIPs
 
 
 &bull; Must have UAE Driving License.
 
 
 &bull; Safely drive the executive(s) to and from business meetings, appointments, airports, and personal engagements
 
 
 &bull; Proactively adjust routes and timing to accommodate last-minute changes, traffic, or unforeseen delays, ensuring punctuality
 
 
 &bull; Maintain the assigned vehicle in excellent condition: cleanliness, fueling, servicing, and routine checks
 
 
 &bull; Manage daily schedules, keeping flexibility to accommodate shifting priorities
 
 
 &bull; Ensure strict confidentiality regarding all business and personal matters
 
 
 &bull; Handle document submissions, collections, and other official errands as required
 
 
 &bull; Provide transportation for corporate and private events, ensuring smooth logistics
 
 
 &bull; Support with general administrative errands (courier handling, small purchases, etc.)
 
 
 &bull; Communicate clearly with executive office or assistants to confirm updated schedules and instructions
 
 
 &bull; Follow all road safety regulations and company policies
 
 
 &bull; Agility and adaptability: able to adjust instantly to last-minute changes and act appropriately under pressure
 
 
 &bull; Professionalism: well-groomed, polite, and punctual
 
 
 &bull; Discretion and integrity: trusted to handle sensitive information and private matters with confidentiality
 
 
 &bull; Time management: expert in route planning and meeting strict deadlines despite changing conditions
 
 
 &bull; Multi-tasking: capable of handling errands, documents, and event logistics alongside driving
 
 
 &bull; Crisis management: calm and resourceful in unexpected situations (traffic, weather, emergencies)
 
 
 &bull; Communication: clear, respectful, and responsive with executives and staff
 
 
 &bull; Customer service orientation: attentive to passenger comfort and needs
 
</div>

Executive Driver

Citi

<div>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Directly supports a C16 level manager and generally supports an entire department
 </li>
 <li>
 Manages day to day calendar(s) of senior management
 </li>
 <li>
 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
 </li>
 <li>
 May prepare and review materials and correspondence for meetings
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
 </li>
 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </li>
 <li>
 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system
 </li>
 <li>
 Process and follow-up on Virtual Requests
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
 </li>
 <li>
 Demonstrated ability to quickly gain command of new systems
 </li>
 <li>
 Self-motivated and detail oriented
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant - A05 - DUBAI

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