office administrator

executive assistant

administrative assistant

office assistant

accountant & admin

administrative executive

Namaste Properties LLC

Job Title: Administrative Executive &ndash; Real EstateLocation: Dubai, UAEEmployment Type: Full-TimeJoining: Immediate (Expected start: First Week of May)About the Role:We are looking for a highly professional and presentable Administrative Executive to join our growing real estate team in Dubai. The ideal candidate will have strong experience in the UAE real estate sector and demonstrate exceptional administrative and coordination skills.Key Responsibilities:- Manage daily administrative operations in a structured and efficient manner- Handle and update property listings on Property Finder and other portals- Maintain accurate records, reports, and documentation- Utilize Microsoft Excel for reporting, tracking, and data management- Coordinate with agents, clients, and internal departments- Ensure all listings are professionally presented and up to dateRequirements:- Minimum 1&ndash;2years of Dubai real estate experience (mandatory)- Proven experience with Property Finder and listing management- Advanced Microsoft Excel skills- Strong communication skills; multilingual candidates preferred- Highly organized, detail-oriented, and proactive- Professional, well-presented, and customer-oriented personalityWhat We Offer:- Competitive basic salary- UAE visa- Company SIM card- Laptop and all necessary tools- Professional work environmentNote:This role requires relevant UAE real estate experience and high professional standards.Applicants who do not meet the above criteria are kindly requested not to apply.Hiring StatusWe are hiring immediately, with joining expected in the first week of May.We are particularly interested in candidates who can represent the company with a high level of professionalism and client-facing excellence.Job Types: Full-time, PermanentPay: From AED2,500.00 per monthWork Location: In person

Administrator

Excellence Group

Job SummaryWe are seeking a highly organized and proactive Administrative Executive &amp; Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li><li>Prepare and draft emails, reports, and presentations</li><li>Act as a point of contact between management, clients, and internal teams</li><li>Track tasks and follow up to ensure timely completion</li><li>Handle confidential information with discretion</li></ul>Administrative &amp; Operations<ul><li>Coordinate daily schedules, client appointments, and service requests</li><li>Respond to customer inquiries and ensure high service standards</li><li>Manage staff schedules, attendance, and operational coordination</li><li>Monitor ongoing tasks and ensure timely service delivery</li><li>Provide general administrative support to management</li></ul>Coordination &amp; Support<ul><li>Assist with project coordination and documentation</li><li>Maintain organized records and filing systems</li><li>Support business operations with ad hoc tasks as required</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration, customer service, or executive support</li><li>Strong communication skills in English (written and verbal)</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment and manage multiple priorities</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Professional, reliable, and detail-oriented</li></ul>Job Types: Full-time, PermanentWork Location: In person

Administrative Assistant

Skyloov Property Portal

We are looking for a proactive and detail-oriented Admin &amp; Operations Executive to support the daily administrative and operational activities of a fast-growing PropTech company. The role involves coordinating office operations, supporting property-related processes, managing vendor and client communications, and ensuring smooth execution of internal workflows and customer service operations.The ideal candidate should be organized, tech-savvy, and capable of handling multiple responsibilities in a dynamic real estate technology environment.Key ResponsibilitiesAdministrative Support<ul><li>Manage day-to-day office administration and operational coordination.</li><li>Maintain company records, and documentation.</li><li>Handle scheduling, meetings, and correspondence.</li><li>Support HR and finance teams with administrative tasks.</li></ul>Operations Management<ul><li>Support sales and leasing teams with documentation and CRM updates.</li><li>Track operational KPIs and prepare periodic reports.</li><li>Ensure timely processing of client requests and internal approvals.</li></ul>Client &amp; Vendor Coordination<ul><li>Act as a point of contact for clients</li><li>Follow up on pending tasks, payments, etc</li><li>Ensure high standards of customer experience and issue resolution.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Operations, Management, or related field.</li><li>2&ndash;5 years of experience in administration or operations, preferably in real estate, PropTech, or startups.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and coordination abilities.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.</li><li>Ability to work in a fast-paced environment with minimal supervision.</li></ul>Preferred Skills<ul><li>Experience with property management software or CRM platforms.</li><li>Knowledge of real estate operations and documentation.</li><li>Strong analytical and reporting skills.</li><li>Problem-solving mindset with attention to detail.</li><li>Familiarity with UAE real estate operations is an advantage.</li></ul>KPIs / Performance Metrics<ul><li>Timely completion of operational tasks.</li><li>Accuracy of records and reporting.</li><li>Client and vendor satisfaction.</li><li>Response and resolution turnaround time.</li><li>Process efficiency and workflow improvements.</li></ul>Employment Details<ul><li>Industry: PropTech / Real Estate Technology</li><li>Department: Operations &amp; Administration</li><li>Employment Type: Full-Time</li><li>Location: Dubai, UAE</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Office Administrator

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Admin Executive assists the Administration Department in effectively coordinating administrative tasks, including data management, property management, and office maintenance. The role involves creating efficient processes for tracking lease agreements and ensuring compliance with property standards while developing relationships with internal and external stakeholders. This position is pivotal in supporting the smooth operation of facilities and maintaining thorough documentation and reporting. Success in this role requires a detailed-oriented approach to manage assets, coordinate renewals, and monitor supplies efficiently.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Emirate.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Manage Annual Maintenance Contracts (AMC) for critical office systems including HVAC, MEP works, IT infrastructure, waste management, and pest control.
 </li>
 <li>
 Coordinate with vendors and monitor their performance to ensure cost-efficiency and compliance with contractual terms.
 
 
 </li>
 </ul>
 General Administration
 
 
 <ul>
 <li>
 Create Purchase Requisitions (PRs) for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain stock levels and records for stationery and cafeteria supplies and coordinate replenishment based on consumption trends.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Strong organizational and systematic approach to tasks.
 </li>
 <li>
 High attention to detail ensuring accuracy in all data management.
 </li>
 <li>
 Proficient in communication and teamwork in a collaborative environment.
 </li>
 <li>
 Ability to manage vendors and maintain compliance with service agreements.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office, particularly Word and Excel.
 </li>
 <li>
 Organized and systematic with high attention to detail.
 </li>
 <li>
 Strong communication skills with a positive attitude towards teamwork.
 </li>
 </ul>
</div>

Administration Executive | AlFuttaim Engineering | Emirati Talent

KAYALI

<div>
 
 Who We Are
 
 
 
 Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to &lsquo;my imagination' in Arabic, KAYALI provides a modern fragrance experience
 
 
 inspired by Mona's rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love.
 
 
 Mona collaborates with some of the world's most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
 
 
 
 Our Mission
 
 
 
 To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative &amp; luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.
 
 
 
 Summary
 
 
 
 The Executive Assistant to the two C-suit level of KAYALI Dream Makers will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 
 Calendar &amp; Travel Management
 
 
 
 <ul>
 <li>
 Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries
 </li>
 <li>
 Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings)
 
 
 </li>
 </ul>
 Communication &amp; Stakeholder Liaison
 
 
 <ul>
 <li>
 Serving as a primary point of contact between the leader, internal teams, and external partners, representing KAYALI values in every interaction
 </li>
 <li>
 Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership
 
 
 </li>
 </ul>
 Strategic Support
 
 
 <ul>
 <li>
 Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses
 </li>
 <li>
 Support steering committee objective tracking and follow-up on action items.
 </li>
 <li>
 Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making
 </li>
 <li>
 Assist in tracking KPIs, budgeting, and expense reporting for executive review
 </li>
 <li>
 Preparing briefing packs, pre-reads, and follow-ups for key leadership, board, and investor meetings, capturing actions and ensuring on-time execution
 
 
 </li>
 </ul>
 Project &amp; Event Coordination
 
 
 <ul>
 <li>
 Oversee cross-departmental initiatives, such as leadership meetings, strategic planning days
 </li>
 <li>
 Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination
 </li>
 <li>
 Consolidation and submission of executive and leadership team expenses through Expensify, ensuring accurate coding, supporting documentation, and alignment with company policies
 </li>
 <li>
 First-line review and tracking of direct reports' expenses for the [CPO/CEO/etc.], flagging discrepancies and coordinating timely approvals
 </li>
 <li>
 Handle sensitive data, contracts, and intellectual property with utmost discretion
 </li>
 <li>
 Maintain organized digital filing systems and streamline office workflows
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience: 5+ years as an Executive Assistant supporting C-suite executives, preferably in luxury goods, beauty, or fragrance industries
 </li>
 <li>
 Mastery of Microsoft Office Suite, CRM platforms (e.g., Salesforce), and virtual meeting tools
 </li>
 <li>
 Superior written/verbal communication in English; proficiency in additional languages (e.g., French, Arabic) is a plus
 </li>
 <li>
 Agile problem-solving and ability to thrive in fast-paced, culturally diverse environments
 </li>
 <li>
 Traits: Proactive, detail-oriented, and adept at balancing competing priorities with professionalism, kindness and gratitude
 </li>
 <li>
 Familiarity with fragrance development cycles, supply chain logistics, or luxury retail operations
 </li>
 <li>
 Experience coordinating international travel and managing virtual teams across time zones
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Premium Medical/Dental/Vision coverage
 </li>
 <li>
 Find your Magic Days
 </li>
 <li>
 Volunteer Day
 </li>
 <li>
 Birthday Leave
 </li>
 <li>
 Egg Freezing Benefits
 </li>
 <li>
 Employee discounts on all Kayali products
 </li>
 <li>
 Quarterly product gifting
 
 
 </li>
 </ul>
 
 Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.
 
</div>

Executive Assistant

<div>Who we are
Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to &lsquo;my imagination&rsquo; in Arabic, KAYALI provides a modern fragrance experience
inspired by Mona&rsquo;s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love.
Mona collaborates with some of the world&rsquo;s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
Our Mission
To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative &amp; luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world. 
 
Summary
The Executive Assistant to the two C-suit level of KAYALI Dream Makers will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics.
Essential Duties and Responsibilities
Calendar &amp; Travel Management<ul><li>
Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries.</li><li>
Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings).</li></ul>
Communication &amp; Stakeholder Liaison<ul><li>
Serving as a primary point of contact between the leader, internal teams, and external partners, representing KAYALI values in every interaction.</li><li>
Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership.</li></ul>
Strategic Support<ul><li>
Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses.</li><li>
Support steering committee objective tracking and follow-up on action items.
</li><li>Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making.</li><li>
Assist in tracking KPIs, budgeting, and expense reporting for executive review.</li><li>
 Preparing briefing packs, pre-reads, and follow-ups for key leadership, board, and investor meetings, capturing actions and ensuring on-time execution.</li></ul>
Project &amp; Event Coordination<ul><li>
Oversee cross-departmental initiatives, such as leadership meetings, strategic planning days.</li><li>
 Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination.</li></ul><ul><li>
Consolidation and submission of executive and leadership team expenses through Expensify, ensuring accurate coding, supporting documentation, and alignment with company policies.</li><li>
First-line review and tracking of direct reports&rsquo; expenses for the [CPO/CEO/etc.], flagging discrepancies and coordinating timely approvals.</li><li>
Handle sensitive data, contracts, and intellectual property with utmost discretion.</li><li>
Maintain organized digital filing systems and streamline office workflows.</li></ul> 

Requirements 
<ul><li>
Experience: 5+ years as an Executive Assistant supporting C-suite executives, preferably in luxury goods, beauty, or fragrance industries.</li><li>
Mastery of Microsoft Office Suite, CRM platforms (e.g., Salesforce), and virtual meeting tools.</li><li>
Superior written/verbal communication in English; proficiency in additional languages (e.g., French, Arabic) is a plus.</li><li>
Agile problem-solving and ability to thrive in fast-paced, culturally diverse environments.</li><li>
Traits: Proactive, detail-oriented, and adept at balancing competing priorities with professionalism, kindness and gratitude.</li><li>
Familiarity with fragrance development cycles, supply chain logistics, or luxury retail operations.</li><li>
Experience coordinating international travel and managing virtual teams across time zones.</li></ul> 

Benefits<ul><li> 
Premium Medical/Dental/Vision coverage</li><li>Find your Magic Days</li><li>Volunteer Day</li><li>Birthday Leave</li><li>Egg Freezing Benefits</li><li>Employee discounts on all Kayali products</li><li>Quarterly product gifting</li></ul> 
Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.</div>

Index Emirates Building Contracting LLC

At Index Emirates Group, we believe operations are the backbone of every successful business - and communication is what drives growth.We are looking for a smart, proactive, and well-organized Admin Executive + Telecaller who can manage day-to-day office operations while also supporting our real estate team through lead generation calls.This role is perfect for someone who enjoys multitasking, coordinating with people, and being the driving force behind smooth office functioning.Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Handle daily office administration and coordination</li><li>Maintain records, documents, invoices, and databases</li><li>Coordinate meetings, schedules, and follow-ups</li><li>Support management with operational tasks and reporting</li><li>Manage client communication and office correspondence</li><li>Ensure smooth day-to-day office functioning</li></ul>Telecalling &amp; Lead Generation<ul><li>Make outbound calls to potential real estate clients</li><li>Generate and qualify leads for property sales/rentals</li><li>Maintain lead data and follow-up records</li><li>Coordinate appointments between clients and sales team</li><li>Build professional relationships with prospects over calls</li><li>Follow up on inquiries from campaigns, portals, and references</li></ul>Requirements<ul><li>Good communication skills in English</li><li>Confident and professional speaking skills</li><li>Basic knowledge of MS Office &amp; CRM handling</li><li>Ability to multitask and work independently</li><li>Positive attitude, discipline, and strong coordination skills</li></ul>What We&rsquo;re Looking ForSomeone who:<ul><li>Takes ownership of responsibilities</li><li>Can keep operations organized and efficient</li><li>Is comfortable speaking with clients daily</li><li>Brings energy, consistency, and professionalism to the workplace</li></ul>Work Location: In person

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437 administrative executive jobs In Dubai

Administrator

Administrative Assistant

Office Administrator

Administration Executive | AlFuttaim Engineering | Emirati Talent

Executive Assistant

Executive Assistant

Office Administrator