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administrative assistant

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administrative

Blaxity

<div>
 
 
 Company Description
 
 
 
 Blaxity is a community-focused social network for polyamorous couples and singles. We are dedicated to disrupting and transforming traditional relationship models that have been stagnant for thousands of years. By fostering a unique and inclusive environment, Blaxity aims to revolutionize the way relationships are experienced and understood.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will manage daily office operations, provide executive administrative assistance, handle phone calls, schedule appointments, and maintain records. Tasks also include clerical work such as managing correspondence and ensuring efficient communication within the office.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Assistance and Clerical Skills
 </li>
 <li>
 Creating User accounts and Moderating those accounts.
 </li>
 <li>
 Making sure Engagement is there
 </li>
 <li>
 Handle Basic financing and Calendar
 </li>
 <li>
 Handle Research and outreach
 </li>
 <li>
 Phone Etiquette and excellent Communication skills
 </li>
 <li>
 Experience in Executive Administrative Assistance
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
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 Proficiency with office software and tools
 </li>
 <li>
 Ability to work independently and collaboratively
 </li>
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 Prior experience in a similar role is an advantage
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field preferred
 </li>
 </ul>
</div>

Administrative Assistant

UNIFORM EXPREES FOR FASHIONS

We are seeking a reliable and organized Administrative Staff member to support daily office operations and ensure smooth workflow across departments. The ideal candidate will have strong communication and multitasking skills, attention to detail, and the ability to handle administrative duties efficiently. Experience in the garments or textile industry is a plus, but not required.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, photocopying, scanning, and managing correspondence.</li><li>Maintain and update office records, databases, and filing systems (both digital and paper-based).</li><li>Coordinate meetings, prepare agendas, and take minutes when required.</li><li>Assist with inventory management, procurement of office supplies, and liaising with suppliers.</li><li>Support HR and finance departments with documentation and administrative tasks.</li><li>Monitor and ensure the cleanliness and organization of the office environment.</li><li>Greet visitors and direct them to the appropriate departments.</li><li>Assist other departments as needed for smooth day-to-day operations.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; associate's or bachelor&rsquo;s degree preferred.</li><li>Prior administrative or clerical experience preferred (1&ndash;2 years).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and in a team environment.</li><li>Experience in the garments/textile industry is a plus, but not mandatory.</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

Administrative Officer

Abbott

<div>Administrative Assistant-Gulf, Levant and Emerging Markets (Fixed term contract)
Working at Abbott 
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You&rsquo;ll also have access to:<ul><li>
Career development with an international company where you can grow the career you dream of.</li><li>
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.</li><li>
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.</li></ul>
Position: Administrative Assistant &ndash; Gulf, Levant and Emerging Markets
Report to: Executive Assistant to Regional Director &ndash; Gulf, Levant and Emerging Markets
This will be on fixed term contract for 1 year 
This position works out of our UAE location in the Established Pharmaceuticals Division.
About Established Pharmaceuticals Division
We are committed to bringing the benefits of our trusted medicines to more people in the world&rsquo;s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.
The Administrative Assistant will provide regional-level support for compliance, healthcare professional (HCP) engagement, third-party sponsorships, financial administration, and event coordination. The role requires a high degree of organizational efficiency, compliance awareness, and stakeholder management, ensuring smooth execution of administrative tasks across Gulf, Levant, and Emerging Markets countries.
This position is critical to maintaining operational excellence, supporting cross-country activities, and ensuring compliance with Abbott&rsquo;s global standards and local regulatory requirements.
What You&rsquo;ll Work On
Event &amp; Meeting Support<ul><li>
Coordinate administrative tasks for regional events (e.g., Abbott-organized events, speaker meetings, training programs, product launches).</li><li>
Manage documentation and approvals (PSAs, LOAs, sponsorship requests, etc.) in alignment with compliance requirements.</li><li>
Ensure accurate tracking of attendees, logistics, vendor coordination, and follow-up reporting.</li><li>
Provide support for both in-person and virtual meetings, including agenda preparation, minutes documentation, and follow-up action tracking.</li></ul>
Healthcare Professional (HCP) &amp; Third-Party Engagements<ul><li>
Collect, review, and validate HCP documentation in line with compliance requirements.</li><li>
Support the submission and follow-up of third-party sponsorship requests (local and international).</li><li>
Maintain proper filing of contracts, agreements, and supporting evidence.</li><li>
Act as liaison with finance/procurement for timely processing of payments, accruals, and reconciliations.</li></ul>
Regional Administration<ul><li>
Manage cross-country administrative requirements, ensuring smooth execution of processes (visa letters, travel requests, hotel bookings, invitations, etc.).</li><li>
Support distribution of regional communications and data collection for reports, trackers, and presentations.</li><li>
Ensure compliance with internal audit and OEC guidelines for all promotional and non-promotional activities.</li></ul>
Financial &amp; Compliance Support<ul><li>
Coordinate vendor onboarding/re-activation processes in collaboration with Procurement and Finance.</li><li>
Track invoices and follow up on outstanding payments to ensure smooth financial operations.</li><li>
Preparing monthly/quarterly accruals and maintaining trackers for visibility.</li><li>
Support regional teams with compliance tools, including FMV requests, due diligence, and vendor documentation.</li></ul>
General Administrative Support<ul><li>
Maintain effective filing systems (digital and hard copy) for regional projects.</li><li>
Draft correspondence, internal memos, and standard templates.</li><li>
Provide day-to-day administrative support as required including travel arrangements, visa processing, hotel bookings, and itineraries for regional visitors.</li></ul><div></div>
Qualifications &amp; Skills<ul><li>
Bachelor&rsquo;s degree or equivalent diploma in Business Administration or related field.</li><li>
Minimum 2&ndash;3 years of experience in an administrative or coordination role, preferably within a multinational or pharmaceutical environment.</li><li>
Strong knowledge of MS Office (Excel, PowerPoint, Outlook, Teams).</li><li>
Excellent communication (written &amp; verbal) and interpersonal skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
High level of accuracy, discretion, and confidentiality in handling sensitive information.</li><li>
Familiarity with compliance, procurement, and finance processes is an advantage.</li></ul><div></div>
Key Competencies<ul><li>
Attention to Detail: Ensures accuracy in documents, records, and compliance submissions.</li><li>
Collaboration: Works effectively with cross-functional and cross-country teams.</li><li>
Accountability: Delivers tasks within deadlines and upholds compliance standards.</li><li>
Adaptability: Responds to shifting priorities and manages multiple tasks effectively.</li><li>
Proactive Problem Solving: Anticipates needs, identifies gaps, and suggests process improvements.</li></ul>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.</div>

Infinite homes

<div>
 
 
 Job Summary
 
 
 
 
 
 
 We are looking for a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will handle administrative tasks, manage documentation, and ensure smooth day-to-day operations to help the team focus on closing deals and client relationships. The role also includes assisting with property listings, Trakheesi permits, and ensuring compliance with Dubai RERA requirements
 
 , we would love to hear from you.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Manage and maintain property listings, databases, and CRM systems.
 
 
 Prepare and process real estate contracts, agreements, and other legal documents.
 
 
 Assist with Trakheesi permits and ensure compliance with Dubai RERA requirements.
 
 
 Coordinate property showings, open houses, and client meetings.
 
 
 Handle communication with clients, agents, and vendors via phone and email.
 
 
 Conduct market research and gather property data to assist agents.
 
 
 Maintain office records, files, and transaction logs.
 
 
 Assist in social media updates and marketing efforts for property listings.
 
 
 Schedule and coordinate appointments, inspections, and appraisals.
 
 
 Ensure compliance with real estate laws, company policies, and regulations.
 
 
 Provide general administrative support to the real estate team.
 
 
 Assist in form fillings and other administrative tasks around the office.
 
 
 Perform other administrative duties as assigned.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Minimum high school diploma or equivalent, bachelor's degree preferred. Experience in real estate administration.
 
 
 Strong organizational and multitasking abilities
 
 
 Excellent communication and interpersonal skills
 
 
 Knowledge of Trakheesi permits, Dubai RERA requirements, and real estate processes
 
 
 Proficiency in MS Office, Google Suite, and CRM software
 
 
 Ability to work independently in a fast-paced environment
 
 
 High attention to detail and accuracy in documentation
 
 
 If you are proactive, detail-oriented, and eager to contribute to a growing real estate business, apply now!
 
 
 
 
</div>

N2S INTERIORS & DECOR

We are looking for a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily office operations, coordinating with staff, suppliers, and clients, and ensuring smooth administrative support for the company.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks.</li><li>Maintain employee records, attendance, and timesheets.</li><li>Coordinate meetings, schedules, and communication between staff, clients, and suppliers.</li><li>Handle petty cash, expense tracking, and office documentation.</li><li>Prepare official letters, reports, and correspondence as required.</li><li>Support company registrations and ensure timely updates from staff.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Business Administration or a related field.</li><li>Fluent in English (spoken and written).</li><li>Strong organizational and communication skills.</li><li>Proficiency in MS Office (Word, Excel, google sheets)</li><li>Ability to multitask and prioritize effectively.</li><li>Must hold a valid UAE Residence Visa.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Tanmyah

Administrative Clerk Company: Tanmyah Services LLC Location: Dubai, UAE Reports to: Office Manager / Department Head Job Purpose The Administrative Clerk is responsible for providing essential administrative and clerical support to ensure the smooth and efficient operation of the office or a specific department. This role involves managing a variety of tasks, including documentation, communication, and general office duties, to support the team and maintain organized records. Key Responsibilities * Office Administration: Perform a range of clerical duties, such as photocopying, scanning, filing, and managing correspondence. * Documentation and Data Management: Create, update, and maintain physical and digital files, records, and databases. Ensure accuracy and confidentiality of all documents. * Communication: Handle incoming and outgoing communications, including answering and routing phone calls, managing emails, and greeting visitors in a professional manner. Act as a point of contact for internal staff and external parties. * Logistics &amp; Support: Assist in scheduling meetings, coordinating appointments, and managing office supplies inventory. Qualifications &amp; Skills * Education: High school diploma or equivalent. A degree or certification in business administration is a plus. * Experience: Previous experience in an administrative or clerical role is preferred. * Technical Skills: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Strong data entry and typing skills with a keen attention to detail. * Soft Skills: * Excellent organizational and time-management skills. * Strong written and verbal communication abilities. * A proactive and professional attitude. * Ability to work both independently and as part of a team.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Clerk

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
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 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
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 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
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 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
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 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
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 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
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 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
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 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
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 Verify online portals and maintain accurate property information across various platforms.
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 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
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 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
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 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
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 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
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 Proficiency in CRM systems and standard office software.
 </li>
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 Exceptional organizational skills and ability to multitask effectively.
 </li>
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 Strong attention to detail and accuracy in handling documentation.
 </li>
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 Proven ability to work collaboratively with various departments and external partners.
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 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

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747 administrative jobs IN Dubai

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