administrative assistant

admin assistant

office manager

office administrator

operations manager

administrative manager

Aventus

<div>
 <p>
  This is a broad, high-responsibility role that goes beyond traditional EA support, combining executive assistance with operations, HR, and office management. The successful candidate will work closely with senior leadership and play a key role in the day-to-day running of the business.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Profile
  </strong>
 </p>
 <p>
  We are ideally seeking someone with:
 </p>
 <ul>
  <li>
   5&ndash;10+ years&rsquo; experience in a similar role within financial services or a professional services environment
  </li>
  <li>
   Experience in DFSA regulated firms strongly preferred
  </li>
  <li>
   Strong organisational and multitasking skills
  </li>
  <li>
   High level of discretion and professionalism
  </li>
  <li>
   Ability to work independently and take ownership
  </li>
  <li>
   Arabic speaking (advantageous)
  </li>
  <li>
   WFH on Friday and all of July &amp; August
  </li>
  <li>
   Immediately available
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview &ndash; Administrative Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Dubai
 </p>
 <p>
  <strong>
   Reporting to:
  </strong>
  Senior Management
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Summary
  </strong>
 </p>
 <p>
  A broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Diary and calendar management for senior leadership
  </li>
  <li>
   Travel coordination, itineraries, and expense management
  </li>
  <li>
   Supporting meetings, board logistics, and internal coordination
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operations &amp; Office Management
  </strong>
 </p>
 <ul>
  <li>
   Day-to-day office management and facilities oversight
  </li>
  <li>
   Vendor sourcing and management (including real estate, maintenance, and services)
  </li>
  <li>
   Business continuity and general operational support
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   HR &amp; People
  </strong>
 </p>
 <ul>
  <li>
   Recruitment support (including coordination with agencies)
  </li>
  <li>
   Onboarding and offboarding processes
  </li>
  <li>
   Visa processing and renewals
  </li>
  <li>
   Health insurance administration and renewals
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compliance &amp; Governance
  </strong>
 </p>
 <ul>
  <li>
   Liaising with compliance, auditors, and external advisors
  </li>
  <li>
   Supporting regulatory requirements (DIFC/DFSA and CMA where applicable)
  </li>
  <li>
   Assisting with policy and procedure updates
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Data Protection
  </strong>
 </p>
 <ul>
  <li>
   Supporting data protection processes and working with external Data Protection Officer
  </li>
  <li>
   Maintaining records and assisting with annual reviews
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   CSR &amp; Initiatives
  </strong>
 </p>
 <p>
  Managing and coordinating CSR initiatives and partnerships
 </p>
</div>


Investment Banking Administrative Manager / EA

byteSpark.ai

<div>
 📌 𝗗𝗲𝘀𝗰𝗿𝗶𝗽𝘁𝗶𝗼𝗻:
 <br/>
 <br/>
 A client of byteSpark.ai, a premier investment firm with offices in Riyadh and Dubai, is urgently seeking a highly experienced Senior Administrative Manager to join our dynamic team. This pivotal role is a unique blend of executive assistance, operations, HR, and office management, designed for a proactive and organized professional to support our senior leadership and ensure the seamless day-to-day running of the business. The successful candidate will manage a wide range of responsibilities, from complex calendar management and board logistics to vendor relations and recruitment coordination. You will be instrumental in liaising with compliance teams, supporting regulatory requirements, and driving key business initiatives. We are looking for a discreet and independent individual with a strong background in financial services, preferably within a DIFC/DFSA or CMA regulated environment. This is a high-responsibility position offering significant exposure to the core functions of a leading investment firm. The role is preferably based in Riyadh but is open to exceptional Arabic-speaking candidates in Dubai.
 <br/>
 <br/>
 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 <br/>
 <br/>
 🎯 𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀:
 <br/>
 <br/>
 &rtrif; 5 to 10+ years of experience in a comprehensive administrative, EA, or office management role within the financial or professional services industry.
 <br/>
 <br/>
 &rtrif; Proven experience providing high-level executive support to senior leadership, including complex diary and international travel management.
 <br/>
 <br/>
 &rtrif; Hands-on experience with HR coordination, including recruitment support, employee onboarding/offboarding, visa processing, and benefits administration.
 <br/>
 <br/>
 &rtrif; Demonstrated ability in office and operations management, including facilities oversight, vendor sourcing, and contract management.
 <br/>
 <br/>
 &rtrif; Professional working proficiency in Arabic is mandatory.
 <br/>
 <br/>
 &rtrif; Experience liaising with compliance, auditors, and external advisors on regulatory matters.
 <br/>
 <br/>
 &rtrif; Ability to work independently, manage multiple competing priorities, and maintain a high level of discretion and professionalism.
 <br/>
 <br/>
 &rtrif; Familiarity with supporting data protection processes and maintaining confidential records.
 <br/>
 <br/>
 ✨ 𝗗𝗲𝘀𝗶𝗿𝗮𝗯𝗹𝗲𝘀:
 <br/>
 <br/>
 &rtrif; Direct experience working within a DFSA or CMA-regulated firm is strongly preferred.
 <br/>
 <br/>
 &rtrif; Candidate is immediately available to start.
 <br/>
 <br/>
 &rtrif; Based in Riyadh, with a preference for Saudi nationals.
 <br/>
 <br/>
 &rtrif; Experience managing and coordinating Corporate Social Responsibility (CSR) initiatives.
 <br/>
 <br/>
 &rtrif; Familiarity with business continuity planning and implementation.
 <br/>
 <br/>
 Role Highlights
 <br/>
 <br/>
 💰 Compensation
 <br/>
 <br/>
 AED 27K to 32K
 <br/>
 <br/>
 📍 Location
 <br/>
 <br/>
 Dubai
 <br/>
 <br/>
 📄 Employment Type
 <br/>
 <br/>
 Full-time
 <br/>
 <br/>
 ⌛ Experience
 <br/>
 <br/>
 5&ndash;10+ years
 <br/>
 <br/>
 🏢 Department
 <br/>
 <br/>
 Finance
 <br/>
 <br/>
 🏭 Industry
 <br/>
 <br/>
 Finance
 <br/>
 <br/>
 🔹 Sub-Industry
 <br/>
 <br/>
 Investment Banking
 <br/>
 <br/>
 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 <br/>
 <br/>
 🚀 𝗧𝗮𝗸𝗲 𝘁𝗵𝗲 𝗟𝗲𝗮𝗽 𝗧𝗼𝘄𝗮𝗿𝗱 𝗮𝗻 𝗘𝘅𝗰𝗶𝘁𝗶𝗻𝗴 𝗙𝘂𝘁𝘂𝗿𝗲 &ndash; 𝗔𝗽𝗽𝗹𝘆 𝗡𝗼𝘄! 🚀
</div>


Senior Administrative Manager | Financial Services | Dubai or Riyadh

GG Selection

The Role
<br>We are supporting a well-established and fast-paced organisation in Dubai to appoint a highly capable Office Manager & Executive Assistant to support the senior leadership team. This is a pivotal role requiring a proactive, high-energy individual who can operate with pace, discretion, and exceptional attention to detail. The successful candidate will act as a trusted right hand to senior stakeholders, ensuring both business and day-to-day operations run seamlessly. Key Responsibilities Executive Support • Provide full EA support to senior leadership, including complex diary and travel management • Coordinate meetings, agendas, and follow-ups, ensuring actions are tracked and delivered • Act as a key point of contact, managing internal and external communications with professionalism Office Management • Oversee the smooth day-to-day running of the office • Manage vendors, suppliers, and office budgets • Ensure a professional, efficient, and well-organised working environment Operational & Administrative Support • Prepare presentations, reports, and documents to a high standard • Track key deliverables and support leadership with organisation and prioritisation • Handle sensitive information with absolute discretion Additional Support • Provide support with ad hoc and occasional personal tasks as required • Maintain flexibility to support out-of-hours requirements when necessary
<br><br>
Requirements
<br>Candidate Profile • Proven experience as an Office Manager and/or Executive Assistant supporting senior stakeholders • Highly proactive, organised, and solutions-driven • Strong ability to anticipate needs and stay one step ahead • Excellent attention to detail and ability to manage multiple priorities • High energy, positive attitude, and strong work ethic • Strong communication skills and professional presence • Comfortable operating in a fast-paced, high-expectation environment
<br><br>
About the company
<br>GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. Were not limited by industry or geography, and we treat every brief and every client like the individual case it is never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.

Office Manager/EA

Salt

<div>
 <p>
  My client are one of the most exciting influencer agencies in the region. They are looking for an outstanding Office Manager/EA to join their growing team in Dubai.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive executive‑level administrative support to the CEO, including calendar management, scheduling, and correspondence.
  </li>
  <li>
   Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements.
  </li>
  <li>
   Prepare meeting agendas, reports, and presentations; take accurate minutes during high‑level meetings.
  </li>
  <li>
   Liaise professionally with senior executives, board members, government officials, and external stakeholders.
  </li>
  <li>
   Manage confidential documentation and information with absolute discretion.
  </li>
  <li>
   Coordinate logistics for events, conferences, and special projects as required by the CEO.
  </li>
  <li>
   Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
  </li>
  <li>
   Implement and improve office policies and procedures to ensure an efficient and organised work environment.
  </li>
  <li>
   Support HR‑related activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
  </li>
  <li>
   Handle expense reporting, procurement, and day‑to‑day office operations for the executive office.
  </li>
  <li>
   Anticipate the needs of the CEO, providing proactive and efficient support at all times.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Requirements
  </strong>
 </p>
 <ul>
  <li>
   Highly presentable, with strong organisational and interpersonal skills.
  </li>
  <li>
   Professional and polished communication at all times, with excellent written and verbal English.
  </li>
  <li>
   Demonstrated discretion and the ability to handle confidential and sensitive information.
  </li>
  <li>
   Experience managing office administration, facilities, and vendor relationships.
  </li>
  <li>
   UAE‑based
  </li>
  <li>
   Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.
  </li>
 </ul>
 <p>
 </p>
</div>


Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/04/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Administration
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div>Role Summary:
<br>
</div><div>We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.</div><div></div><div><br>
Key Responsibilities:
<br>
</div><div>Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
<br>
</div><ul><li>Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
</li><li>Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
</li><li>Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
</li><li>Track strategic priorities, action items, and deliverables, ensuring timely closure
</li><li>Maintain strict confidentiality and handle sensitive information with utmost professionalism<br>
</li></ul><div></div><br>
<div>Executive Assistant &ndash; Executive Committee (G5):
<br>
</div><ul><li>Provide structured administrative and coordination support to members of the Executive Committee
</li><li>Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
</li><li>Support in the preparation of business presentations, dashboards, and reports
</li><li>Ensure alignment and follow-ups across functions on key initiatives and decisions<br>
</li></ul><div></div><br>
<div>Dubai Office Administration:
<br>
</div><ul><li>Oversee and manage day-to-day administrative operations of the Dubai office
</li><li>Coordinate with external vendors, facility management teams, and service providers
</li><li>Ensure smooth functioning of office infrastructure, supplies, and administrative processes
</li><li>Support onboarding and administrative requirements for employees based in Dubai
</li><li>Ensure adherence to local compliance and administrative standards</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div>
Key Competencies:
<br>
</div><ul><li>Strong executive presence with excellent interpersonal and communication skills
</li><li>Exceptional planning, prioritization, and time management abilities
</li><li>High level of integrity, discretion, and confidentiality
</li><li>Detail-oriented with strong execution and follow-through capabilities
</li><li>Ability to manage multiple stakeholders and work under tight timelines
</li><li>Advanced proficiency in MS Office and presentation tools<br>
</li></ul><div></div><br>
<div>Qualifications &amp; Experience:
<br>
</div><ul><li>Bachelor&rsquo;s degree in business administration or a related discipline
</li><li>8+ years of experience in executive support roles, preferably supporting CXO-level leadership
</li><li>Prior exposure to multinational or cross-cultural environments will be an advantage<br>
</li></ul><div></div><br>
<div>Personal Attributes:
<br>
</div><ul><li>Highly proactive and solution-oriented
</li><li>Professional, composed, and adaptable
</li><li>Strong ownership mindset with a high degree of accountability</li></ul><br>
<b>
CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED</b></div></div></div></div></div><p></p>

Executive Secretary

Dubai Airports

<div>
 <strong>
  THIS IS WHERE THE EXCITEMENT REALLY BEGINS
  <br/>
  <br/>
 </strong>
 <strong>
  SERVICE &amp; OPERATIONS
  <br/>
  <br/>
 </strong>
 <strong>
  Assistant Office Manager &ndash; AOCC
  <br/>
  <br/>
 </strong>
 The team works in real time to make sure the right people are in the right place &ndash; airside and landside &ndash; to meet demand. As our airports are the world&rsquo;s busiest, it&rsquo;s fast-paced and a real challenge. They see that the operational plan is followed, and issues are dealt with across terminals, regular operations, incidents and crisis handling. The operation has to be industry-leading, and it always is
 <br/>
 <br/>
 <strong>
  What You'll Deliver
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You&rsquo;ll manage budgets, purchasing, invoices, and supplier coordination while ensuring accurate financial tracking and expenditure control.
  </li>
  <li>
   You&rsquo;ll oversee the VP AOCC&rsquo;s diary, meetings, events, correspondence, internal communications, and follow-ups on actions with senior management.
  </li>
  <li>
   You&rsquo;ll implement and maintain administrative systems, prepare key documentation (reports, presentations, policies, project materials), and keep personnel and organizational records up to date.
  </li>
  <li>
   You&rsquo;ll ensure smooth office and facilities operations across T1 and AOCC, including maintenance, inventory, access control, inductions, health &amp; safety compliance, and equipment procurement.
  </li>
  <li>
   You&rsquo;ll support strategic programmes and operational projects, track metrics and reporting, provide ad hoc support during disruptions, and continuously enhance processes in line with industry best practices.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You will be educated to a bachelor&rsquo;s degree level specialized in Business Administration or a related field.
  </li>
  <li>
   You will have a minimum of 3 years&rsquo; experience in a related role.
  </li>
  <li>
   You will communicate confidently and effectively with a wide range of stakeholders, both verbally and in writing.
  </li>
  <li>
   You will apply high proficiency in the MS Office suite to manage reporting, documentation, and analysis.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Life at Dubai Airports
  <br/>
  <br/>
 </strong>
 Fast-moving and fast-growing, Dubai Airports is a business that&rsquo;s all about delivering great airport experiences, 24 hours a day. Life here means always pushing &ndash; and being pushed &ndash; to work better and smarter. With us, you&rsquo;ll be encouraged to be the best you can be. You&rsquo;ll be part of the team that connects the world. And at every opportunity, you&rsquo;ll go beyond; delivering an advanced, innovative future for yourself and our business, and making an impact that delivers for Dubai.
</div>


Assistant Office Manager

Rochester Institute of Technology, Dubai (RIT Dubai)

<div>
 <u>
  Job Purpose
  <br/>
 </u>
 This critical role is responsible for driving the strategic effectiveness and influence of the President&rsquo;s office, serving as a key liaison between the President, senior leadership, internal and external stakeholders, and the university community.
 <br/>
 <u>
  Main Duties and Responsibilities:
 </u>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Directly manage the President&rsquo;s complex daily, weekly, and annual commitments, serving as the chief liaison to ensure the President's time is strategically aligned with institutional priorities and high-impact activities. This includes comprehensive management of meetings, key appointments, travel, and events.
  </li>
  <li>
   Initiate, coordinate, and drive critical outreach projects and initiatives as assigned by the President, ensuring timely execution and successful outcomes that advance institutional goals.
  </li>
  <li>
   Oversee and control all incoming and outgoing executive communications and tasks &ndash; internally and externally. Draft, refine, and authenticate high-level internal and external reports, presentations, and correspondence on behalf of the President, ensuring messaging is strategic, accurate, and reflects institutional posture and confidentiality standards.
  </li>
  <li>
   Implement and maintain a comprehensive, confidential electronic and physical filing and records management system for the Office of the President.
  </li>
  <li>
   Manage the operational budget for the President's Office, including processing invoices, expense reports, and monitoring expenditures.
  </li>
  <li>
   Act as the primary point of contact and gatekeeper for the President's Office, effectively filtering and prioritizing requests, inquiries, and visitors, and directing them to the appropriate senior staff or department.
  </li>
  <li>
   Attend key executive and strategic meetings to synthesize discussion points, document crucial decisions, and rigorously track and ensure follow-through on all assigned action items by relevant parties.
  </li>
  <li>
   &nbsp;Lead the planning and seamless execution of high-profile presidential events, including receptions, formal dinners, and major community and campus engagements.
  </li>
  <li>
   &nbsp;Coordinate and organize logistical and operational alignment for internal meetings and collaborations involving global campuses and diverse high-level stakeholders.
  </li>
  <li>
   Ensure compliance with all relevant (internal and external) regulations including QHSE requirements using RIT policies and procedures as appropriate.
  </li>
  <li>
   Perform other tasks and duties as assigned / needed in order to meet the requirements of the role and the goals of the Institute.
  </li>
  <li>
   Serve on academic and administrative committees as assigned by the President.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Minimum Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree from a reputed university.
  </li>
  <li>
   Minimum of five years of relevant experience
  </li>
  <li>
   Advanced written and verbal communication skills in English
  </li>
  <li>
   Previous experience in higher education is preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   APPLICATION PROCEDURE:
  </strong>
 </p>
 <p>
  <u>
   Please email your application to
  </u>
  careersdubai@rit.edu and include the following items in your application:
 </p>
 <ul>
  <li>
   Subject line must include the source, your name and position you are applying for;
  </li>
  <li>
   (Name &ndash; Office Manager)
  </li>
  <li>
   Cover letter detailing your technical/professional, teaching, and scholarship qualifications and achievements
  </li>
  <li>
   Resume or curriculum vitae
  </li>
  <li>
   Contact information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Applications review will begin immediately and continue until a candidate is selected. Only shortlisted candidates will be contacted. For more information please visit RIT Dubai website at www.dubai.rit.edu.&nbsp;
 </p>
</div>


Office Manager

Explore 910+ Administrative manager in Dubai this April. Find roles across top companies and apply now to boost your career.

910 administrative manager jobs In Dubai

Investment Banking Administrative Manager / EA

Senior Administrative Manager | Financial Services | Dubai or Riyadh

Office Manager/EA

Office Manager/EA

Executive Secretary

Assistant Office Manager

Office Manager