office administrator

account manager

administrative assistant

project manager

office assistant

administrative manager

Dodo Pizza Restaurants

<p>We are looking for a highly organized and proactive <b>Admin Manager</b> to join Kids Pizza Academy by Dodo Pizza at JLT Cluster T, Dubai, UAE, in a fast-paced, child-focused environment. This role is ideal for someone who is task-driven, takes full ownership, and works efficiently with minimal supervision.</p><p>You will oversee daily operations, manage bookings, and ensure a seamless customer experience while coordinating with parents, schools, and internal teams. We&rsquo;re seeking someone who shows initiative, solves problems independently, and consistently delivers with strong attention to detail.</p><p>If you thrive in a structured yet dynamic environment and take pride in getting things done, we&rsquo;d love to hear from you.</p><p><b>Job Description:</b></p><p>Responsibilities:</p><ul><li>Handle booking inquiries from parents, schools and groups, ensuring accurate and timely reservations using our CRM systems. Walk-in and online both.</li><li>Assist parents in choosing suitable master class sessions, providing information about themes, schedules and availability.</li><li>Maintain an organized booking calendar, optimizing session schedules to accommodate both children and parents.</li><li>Greet children and parents with enthusiasm and professionalism as they arrive.</li><li>provide exceptional customer service by addressing inquiries, providing information, and handling concerns.</li><li>Maintain a welcoming and organized reception area, ensuring a positive first impression for visitors.</li><li>Collaborate with instructors and other team members to ensure a smooth transition from booking to class participation.</li><li>Utilize our CRM system to manage customer data, update records and track interactions for future reference.</li><li>Assist with administrative tasks such as data entry, record keeping.</li><li>Contribute to maintaining a safe and clean environment by adhering to health and safety protocols.</li><li>Coordinate with vendors, suppliers, and other event staff to ensure timely setup and breakdown.</li><li>Handle on-site sales transactions, including processing payments and managing cash flow</li></ul><p>Requirements:</p><ul><li>Excellent communication skills in both verbal and written English, with a friendly and approachable demeanor.</li><li>Organizational skills and attention to detail to manage bookings and schedules accurately.</li><li>Customer-oriented attitude with a passion for creating positive experiences.</li><li>Proficiency in using CRM software</li><li>Proficiency in using office software (e.g., Microsoft Office Suite).</li><li>Ability to multitask and handle multiple inquiries simultaneously.</li><li>Flexibility to work weekends.</li><li>Prior experience in customer service or a related field.</li><li>Familiarity with child-oriented environments is desirable.</li><li>Preferably working in Kids Entertainment Industry is an advantage</li><li>Attention to detail and problem solving skills</li><li>Ability to work independently and as part of a team.</li></ul><p>Other Requirements:</p><ul><li>Can join immediately</li><li>Female Only</li></ul><p>Experience</p><ul><li>Administrative Assistant cum Receptionist (2 years)</li></ul><p>Benefits:</p><p>● Visa<br/>● Medical Insurance<br/>● Air Ticket (2 years)</p><p>Job Type: Full-time</p><p>Pay: AED3,900.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>DO you have notice period? How many days or month?</li><li>are you willing to undergo for trial?</li></ul><p>Work Location: In person</p>

Administrative Manager -Kids Pizza Academy

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/23/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>IT Services
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><b>Role Summary</b><br>
We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
<br>
<b>Key Responsibilities</b>
<br>
Executive Support to CEO
<br>
<ul><li>Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements</li></ul></div><ul><li>Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
</li><li>Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
</li><li>Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion</li></ul><div><br>
Executive &amp; Leadership Coordination
<br>
</div><ul><li>Provide structured administrative support to the leadership team as required
</li><li>Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
</li><li>Support the development of presentations, dashboards, and business reports
</li><li>Ensure proper follow-up and alignment across departments on key decisions and initiatives
</li><li>Coordinate Business travels for all C-level and teams</li></ul><br>
Office Management &amp; Administration (Dubai)
<br>
<ul><li>Oversee day-to-day administrative operations of the Dubai office
</li><li>Manage relationships with vendors, facility management, and service providers</li><li>Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
</li><li>Support onboarding and administrative requirements for Dubai-based employees
</li><li>Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
</li><li>Ensure compliance with local regulations and administrative standards</li></ul><div></div><div><br>
HR Coordination (Dubai Scope)
<br>
</div><ul><li>Support HR-related activities in coordination with regional HR teams
</li><li>Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
</li><li>Assist in employee documentation, onboarding coordination, and HR communications
</li><li>Act as a coordination point between Dubai employees and HR teams across other countries</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Requirements Education</b><br>
</div><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field Experience:
</li><li>3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives</li></ul><div></div><div><b><br>
Skills &amp; Competencies</b>
<br>
</div><ul><li>Exceptional communication skills in English (written and verbal)
</li><li>Strong organizational and multitasking abilities
</li><li>High level of professionalism, discretion, and confidentiality
</li><li>Strong emotional intelligence and stakeholder management skills
</li><li>Ability to work under pressure and manage competing priorities
</li><li>Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)</li></ul><div></div><div><b><br>
Additional Requirements</b>
<br>
</div><ul><li>Based in Dubai with valid residency (preferred: spouse/family visa)</li></ul></div></div></div></div></div><p></p>

Executive Secertary to CEO & Office Manager

OceanAir Travels

<p><b>Job Purpose:</b></p><p>To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.</p><p><b>Job duties and responsibilities:</b></p><ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, travel arrangements, and meetings.</li><li>Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Assist in prioritizing tasks, managing deadlines, and following up on pending matters.</li><li>Attend meetings, take minutes, and ensure timely follow-up on action items.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Oversee general office operations, ensuring a professional, organized, and efficient work environment.</li><li>Manage office supplies, vendors, service providers, and facility maintenance.</li><li>Supervise administrative staff and ensure alignment with company standards.</li><li>Support HR functions such as onboarding, attendance tracking, and internal communication.</li><li>Implement and maintain office policies and procedures.</li><li>Coordinate internal events, team meetings, and company communications.</li><li>Draft and review professional correspondence and announcements.</li><li>Facilitate communication between departments and the CEO&rsquo;s office.</li><li>Liaise with external partners, clients, and government or business contacts when needed.</li><li><b>Qualifications and Skills:</b></li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of relevant experience, preferably supporting senior executives or managing office operations.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor, proactive attitude, and high attention to detail.</li><li>Ability to work under pressure and handle confidential matters discreetly</li></ul><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED10,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have previous experience working as an Office Manager or Executive Assistant? If yes, how many years?</li><li>What type of organization have you worked in previously (e.g., corporate, startup, hospitality, real estate, etc.)?</li><li>What is your current &amp; salary expectations for this role?</li><li>When are you available to join if selected?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>CEO Assistant: 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

CEO Assistant

Confidential

<div>
 <p>
  We are seeking a motivated Office Manager to become a key player in our dynamic team.
 </p>
 <p>
  You will be part of a company that values ownership, innovation and meaningful results. If
 </p>
 <p>
  you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 </p>
 <p>
  this is your chance to step up.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You'll Do
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Office Operations
 </p>
 <p>
  - Own and oversee all day-to-day office operations, creating an environment where the team
 </p>
 <p>
  can focus on impact
 </p>
 <p>
  - Manage facilities, office maintenance, utilities and other infrastructure to support high
 </p>
 <p>
  performance
 </p>
 <p>
  - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 </p>
 <p>
  ecosystem runs smoothly
 </p>
 <p>
  <br/>
 </p>
 <p>
  Office Life &amp; Supplies
 </p>
 <p>
  - Ensure the office is always clean, organized, and fully stocked
 </p>
 <p>
  - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 </p>
 <p>
  - Coordinate purchasing and ensure the workspace is functional and future-ready
 </p>
 <p>
  <br/>
 </p>
 <p>
  Hospitality &amp; Communication
 </p>
 <p>
  - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 </p>
 <p>
  brand values
 </p>
 <p>
  - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 </p>
 <p>
  promptly
 </p>
 <p>
  - Be the go-to person for anything office-related
 </p>
 <p>
  Team Support &amp; Culture
 </p>
 <p>
  - Plan and organise internal meetings, team events and office gatherings that bring our
 </p>
 <p>
  culture to life
 </p>
 <p>
  - Coordinate travel arrangements and logistics when required
 </p>
 <p>
  - Uphold health, safety and security standards &mdash; helping build a space where people can
 </p>
 <p>
  thrive
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We're Looking For
  </strong>
 </p>
 <p>
  Experience
 </p>
 <p>
  - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 </p>
 <p>
  keep things running
 </p>
 <p>
  - Track record of keeping things organized in a fast-paced environment
 </p>
 <p>
  <br/>
 </p>
 <p>
  Skills
 </p>
 <p>
  - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 </p>
 <p>
  moving
 </p>
 <p>
  - Strong written and verbal communication in English
 </p>
 <p>
  - Tech-savvy: comfortable using MS Office and other digital tools
 </p>
 <p>
  - Experience managing vendors and suppliers
 </p>
 <p>
  <br/>
 </p>
 <p>
  Mindset
 </p>
 <p>
  - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 </p>
 <p>
  you do it
 </p>
 <p>
  - Detail-oriented: You notice when something is running low and fix it before anyone
 </p>
 <p>
  mentions it
 </p>
 <p>
  - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 </p>
 <p>
  best when everyone can rely on you
 </p>
 <p>
  - Independent &amp; collaborative: Comfortable working independently and collaborating across
 </p>
 <p>
  teams in a fast-paced tech-driven company
 </p>
 <p>
  - Growth-oriented: Eager to learn, improve, and grow with the company
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <p>
  - Competitive salary
 </p>
 <p>
  - A growing international company with ambitious goals
 </p>
 <p>
  - Opportunity to shape the office culture from the ground up
 </p>
 <p>
  - Collaborative, supportive team environment
 </p>
 <p>
  - Room to grow and take on new responsibilities
 </p>
</div>


Office Manager

EC Markets

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
  </li>
  <li>
   Coordinate internal communication between Dubai offices and overseas headquarters (NZ &amp; UK)
  </li>
  <li>
   Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
  </li>
  <li>
   Support recruitment processes (interview scheduling, candidate coordination, initial screening)
  </li>
  <li>
   Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
  </li>
  <li>
   Prepare reports, presentations, and internal documents as required
  </li>
  <li>
   Ensure compliance with company policies and local regulations
  </li>
  <li>
   Assist in organizing internal meetings, events, and staff communications
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent experience
  </li>
  <li>
   2+ years of experience in administrative, HR coordination, or assistant roles
  </li>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent communication skills in English (Chinese is a plus)
  </li>
  <li>
   Ability to work across time zones and coordinate with international teams
  </li>
  <li>
   Proficiency in Microsoft Office (Excel, Word, PowerPoint)
  </li>
  <li>
   High level of discretion and professionalism
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Desirable:
  </strong>
 </p>
 <ul>
  <li>
   Experience in financial services / brokerage industry
  </li>
  <li>
   Familiarity with UAE employment practices
  </li>
  <li>
   Experience supporting senior management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Reporting Line:
  </strong>
 </p>
 <p>
  Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location: Dubai, UAE
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefit:
  </strong>
 </p>
 <ul>
  <li>
   Visa
  </li>
  <li>
   Medical insurance
  </li>
  <li>
   Bonus
  </li>
  <li>
   Work from home on Fridays.
  </li>
 </ul>
</div>


Executive Assistant

Legacy Hotels Holding

<div>
 As the Office Administrator at the Regional Office, you will provide administrative and coordination support to the Vice President &ndash; Operations, while assisting the Office Manager in overseeing the day-to-day administration of the Corporate Office and its visitors. This role is responsible for ensuring smooth office operations through effective communication, travel coordination, report preparation, tracker management, and general administrative support.
 <br/>
 <br/>
 You will play a key role in facilitating coordination between the Vice President - Operations and hotel teams, ensuring timely follow-up on operational matters, preparation of documents, tracking of deadlines, and management of logistics required for daily business activities. The position also supports the consolidation of operational reports from hotels, communication with hotel owners, coordination related to audits and hotel openings, and the organization of key operational meetings.
 <br/>
 <br/>
 <strong>
  Key Role Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to the VP &ndash; Operations, including calendar management, meeting coordination, correspondence, and document preparation.
  </li>
  <li>
   Support operational communication and follow-up between the Corporate Office, hotel General Managers, owners, and other stakeholders to ensure timely execution of actions.
  </li>
  <li>
   Prepare, format, and organize reports, presentations, meeting materials, minutes, owner documents, business review packs, and operational summaries.
  </li>
  <li>
   Maintain accurate and well-organized records of operational communications, approvals, action logs, and key documentation.
  </li>
  <li>
   Consolidate updates relating to hotel reviews, owner matters, audits, openings, and operational meetings for leadership review.
  </li>
  <li>
   Maintain and update operational trackers, action logs, and follow-up records to ensure information is current, accurate, and properly filed.
  </li>
  <li>
   Monitor deadlines and proactively follow up with hotels and internal departments to obtain required updates, documents, and inputs on time.
  </li>
  <li>
   Track outstanding action items across properties and functions, ensuring timely closure.
  </li>
  <li>
   Escalate overdue items, delays, or missing submissions to the VP &ndash; Operations where necessary.
  </li>
  <li>
   In coordination with the Office Manager, arrange travel for corporate executives, including flights, accommodation, transportation, and itineraries.
  </li>
  <li>
   Coordinate travel schedules for hotel visits, operational meetings, and regional reviews.
  </li>
  <li>
   Track travel plans, visit outcomes, related expenses, and post-visit follow-up actions.
  </li>
  <li>
   Support the flow of information between the VP &ndash; Operations, hotels, and regional teams on operational updates, requests, and follow-up actions.
  </li>
  <li>
   Assist in drafting and issuing internal operational communications where required.
  </li>
  <li>
   Liaise with relevant stakeholders to ensure requested information and updates are submitted within agreed timelines.
  </li>
  <li>
   Assist in collecting operational data and preparing reports for the VP &ndash; Operations.
  </li>
  <li>
   Support the consolidation of updates and documents arising from meetings, audits, hotel reviews, and property visits.
  </li>
  <li>
   Maintain organized records of reports, correspondence, and operational documentation.
  </li>
  <li>
   Provide general administrative and coordination support to ensure smooth day-to-day operational administration.
  </li>
  <li>
   Support operations teams with basic administrative tasks related to systems access requests, documentation, and coordination.
  </li>
  <li>
   Assist with maintaining records related to operational processes and reporting requirements.
  </li>
  <li>
   Provide general coordination support to help ensure continuity and efficiency across day-to-day operational administration.
  </li>
  <li>
   Work closely with the Office Manager on office organization, meeting coordination, visitor arrangements, and general administrative support across the office.
  </li>
  <li>
   Manage the reception area of the Corporate Office, ensuring it is professional, presentable, and welcoming at all times.
  </li>
  <li>
   Serve as the first point of contact for visitors, guests, and external partners, greeting and assisting them in a courteous and professional manner.
  </li>
  <li>
   Handle incoming calls, direct inquiries appropriately, and ensure messages are relayed in a timely manner.
  </li>
  <li>
   Coordinate visitor arrivals and support meeting room readiness for internal and external meetings.
  </li>
  <li>
   Support the Office Manager in the smooth day-to-day administration of the Corporate Office.
  </li>
  <li>
   Assist the Office Manager with day-to-day office coordination to help ensure continuity, efficiency, and a high standard of presentation across the regional office.
  </li>
  <li>
   Monitor the office supply requirements, including stationery, pantry items, and general office consumables, ensuring timely replenishment and maintaining appropriate stock levels for the smooth day-to-day running of the regional office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Candidate Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2&ndash;4 years of experience in office administration, executive assistance, operational coordination, or administrative support
  </li>
  <li>
   Previous experience supporting a senior leader in a corporate, regional, or hotel environment
  </li>
  <li>
   Hospitality or multi-property experience is an advantage
  </li>
  <li>
   Bilingual in French and English, with strong verbal and written communication skills in both languages
  </li>
  <li>
   Strong coordination skills across calendars, meetings, travel, reports, and follow-up activities
  </li>
  <li>
   Highly organized with strong attention to detail and the ability to manage multiple priorities at once
  </li>
  <li>
   Experience maintaining trackers, action logs, records, and documentation accurately
  </li>
  <li>
   Confident preparing presentations, meeting packs, minutes, and business correspondence
  </li>
  <li>
   Professional communication skills with the ability to liaise effectively with internal and external stakeholders
  </li>
  <li>
   Good command of Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook
  </li>
  <li>
   Professional appearance and manner, with confidence in handling visitors and reception responsibilities
  </li>
  <li>
   Discreet and trustworthy when handling confidential information
  </li>
  <li>
   Able to work at pace, follow up firmly, and support the smooth day-to-day running of a regional office
  </li>
 </ul>
</div>


Office Administrator

DECAGON SCAFFOLDING

<p>The <b>job role of an Assistant HR Manager</b> is to support the HR Manager in handling all human resource functions within an organization. It combines administrative, strategic, and employee-relations responsibilities.</p><p>Minimum 5-7 yrs of UAE experience in support and develop and implement HR initiatives and systems.</p><p>Should have experience in employee relation , administration , compensation and benefits and performance management system .</p><p>Qualifications : Masters in HUMAN Resource Management</p><ul><li>Communication &amp; interpersonal skills</li><li>Knowledge of labour laws</li><li>Problem-solving &amp; conflict management</li><li>HR software (HRMS) knowledge</li><li>Organizational and multitasking ability</li></ul><p>Job Types: Full-time, Permanent</p><p>Education:</p><ul><li>Master's (Required)</li></ul><p>Experience:</p><ul><li>UAE: 5 years (Required)</li></ul><p>Language:</p><ul><li>HINDI, (Required)</li></ul><p>License/Certification:</p><ul><li>UAE D/L  (Required)</li></ul><p>Work Location: In person</p>

Assistant HR Manager

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