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business development manager Jobs in Dubai

business development manager

administrative manager

Emirates Islamic

<div><p><b>Job Responsibility:
</b></p><ul><li>Plan and schedule meetings and appointments for the Head of Business Banking to ensure balance in time spent.
</li><li>Make all necessary arrangements for holding of department&rsquo;s meetings/conferences and other events in a time and cost effective way.
</li><li>Make travel arrangements, including booking itineraries/venues/hotels in a most time and cost effective way.
</li><li>Provide a complete executive secretarial service (including drafting, finalizing replies etc.) to ensure that matters are dealt with appropriately and in a confidential manner.
</li><li>Manage the office of the Head of Business Banking (involving guiding visitors/callers, office d&eacute;cor, hospitality for VIPs etc.) to maintain and uphold the organizational image.
</li><li>Establish and maintain records and filing systems, replenish stationery and office supplies, office upkeep and arrange for the operation of equipment to ensure efficient and effective functioning of the department.
</li><li>Handling of Staff issues such as on boarding and new joiners related issues in coordination with HR.
</li><li>Identify and deal with, on behalf of the Head, delegated problems and issues that arise to facilitate smooth running and continuity of business.
</li><li>Deal effectively with internal and external interfaces (often involving top/senior people) to ensure proper follow-up, co-ordination and customer friendly image.
</li><li>Handle internal / external co-ordination with people in order to deal with standard problems and escalate others while ensuring customer friendly image.
</li><li>Collect and provide business and management reports/information in a timely way to facilitate management review and decision making.
</li><li>Prepare appropriate reports, returns, meetings minutes, and presentations in order to ensure most effective use of manager&rsquo;s time.
</li><li>Review effectiveness of the departmental / administrative procedures / practices in order to recommend and implement improvements where need is identified.
</li></ul><p><b>Job Skills &amp; Qualifications:
</b></p><ul><li>Bachelor Graduate
</li><li>At least 2 - 4 years of relevant experience in similar job
</li></ul><p><b>What we offer you:
</b></p><ul><li>Competitive salary package
</li><li>Strong emphasis on work-life balance and wellbeing across the bank
</li><li>World-class Learning &amp; Development platform and career development
</li><li>Generous annual leave entitlement and Private Healthcare
</li><li>Preferential banking facilities for employees</li></ul></div>

Administrative Manager

CHAUMET

<div>
 <strong>
  Le poste
  <br/>
  <br/>
 </strong>
 <em>
  Join Chaumet, a storied Parisian jeweler within the LVMH Group, radiating from Place Vend&ocirc;me since 1780. With over 240 years of history, Chaumet blends exceptional craftsmanship with a boldly contemporary vision, placing people and nature at the very heart of its commitments. Beyond its emblematic creations, Chaumet is above all a story of passion and transmission, driven by a daring and creative collective. We celebrate the diversity of talent and encourage every team member to unlock their full potential. #ChaumetBeyondJewelry
  <br/>
  <br/>
 </em>
 This dynamic role at Chaumet Middle East offers an exciting opportunity for a highly motivated professional to develop their skills within a luxury jewelry environment. The
 <strong>
  Executive Assistant / Office Manager
 </strong>
 will provide essential high-level administrative support to the General Manager and comprehensive office management to our Dubai back-office teams. This role ensures seamless administrative and operational efficiency, contributing to a positive and productive work environment.
 <br/>
 <br/>
 <strong>
  Reports to:
 </strong>
 General Manager, Middle East
 <br/>
 <br/>
 <strong>
  Location
 </strong>
 : Dubai offices &ndash; Dubai Design District, UAE
 <br/>
 <br/>
 <strong>
  Les missions
  <br/>
  <br/>
 </strong>
 As the
 <strong>
  Executive Assistant to the General Manager for the Middle East
 </strong>
 , this individual will provide high-level administrative support, ensuring the efficient operation of the General Manager's office and effective management of their schedule and communications.
 <br/>
 <br/>
 <strong>
  Executive Support:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and maintain the General Manager's calendar, including scheduling appointments, meetings, and conferences, and ensuring timely reminders.
  </li>
  <li>
   Coordinate comprehensive travel arrangements for the General Manager, including flights, accommodation, visas, and detailed itineraries.
  </li>
  <li>
   Act as a professional gatekeeper and liaison between the General Manager and internal departments, external partners, and high-level stakeholders.
  </li>
  <li>
   Handle confidential information with utmost discretion and professionalism.
  </li>
  <li>
   Organize and coordinate board meetings, team meetings, and other executive gatherings, including preparing agendas, taking minutes, and distributing materials.
  </li>
  <li>
   Manage the General Manager's travel and business expenses, including accurate filing, submission to Finance, and reconciliation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Manager
  <br/>
  <br/>
 </strong>
 The Office Manager will be responsible for the efficient and smooth operation of the Dubai back-office, providing comprehensive administrative support and fostering a positive work environment for our teams. This role will work closely with the HR department on employee engagement and wellbeing initiatives.
 <br/>
 <br/>
 <strong>
  Office Administration &amp; Operations:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee the day-to-day administrative functions of the Dubai office, ensuring a well-organized and efficient workspace.
  </li>
  <li>
   Work with Chalhoub to manage office supplies inventory, procurement, and vendor relationships (e.g., cleaning services, maintenance, and IT support) to ensure optimal functionality.
  </li>
  <li>
   Coordinate logistical and administrative support for new employee onboarding and offboarding processes, in collaboration with relevant departments.
  </li>
  <li>
   Ensure compliance with office health, safety, and security procedures.
  </li>
  <li>
   Handle incoming and outgoing correspondence, deliveries, and general office communications.
  </li>
  <li>
   Maintain organized filing systems for office records and documents.
  </li>
  <li>
   Manage office budgets related to supplies, services, and general administrative expenses.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Employee Engagement &amp; Wellbeing (in collaboration with HR):
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work closely with the HR department to support and implement employee engagement initiatives and programs for the Dubai back-office teams.
  </li>
  <li>
   Lead in organizing company events, team-building activities, and social gatherings to promote a cohesive and positive work culture.
  </li>
  <li>
   Contribute to fostering an environment that prioritizes employee wellbeing and satisfaction.
  </li>
  <li>
   Act as a point of contact for employee inquiries related to general office matters and direct them to the appropriate department (e.g., HR, IT) when necessary.
  </li>
  <li>
   Support communication efforts to keep employees informed about office updates, initiatives, and important announcements.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Votre profil
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, or a related field.
  </li>
  <li>
   4-5 years of proven experience as an Executive Assistant supporting senior management, combined with experience in office management or similar administrative leadership role.
  </li>
  <li>
   Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively in a fast-paced environment.
  </li>
  <li>
   Strong communication and interpersonal skills, with the ability to interact professionally and effectively with all levels of staff, external stakeholders, and vendors.
  </li>
  <li>
   High level of discretion and confidentiality, particularly when handling sensitive executive and company information.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software/systems.
  </li>
  <li>
   Proactive, detail-oriented, and resourceful with a strong sense of ownership and initiative.
  </li>
  <li>
   Ability to work independently and as part of a team in a multicultural environment.
  </li>
  <li>
   Fluency in English is required; Arabic is a strong advantage.
  </li>
  <li>
   Passion for the luxury industry and an understanding of its unique demands.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  LVMH recognizes and recruits all talents.
 </em>
</div>


Executive Assistant / Office Manager

Chaumet

<p></p><div><div><div><div><h3 class="jobSectionHeader"><b>Position
</b></h3><p></p><p><i>Join Chaumet, a storied Parisian </i><i>jeweler </i><i>within the LVMH Group, radiating from Place </i><i>Vend&ocirc;me </i><i>since 1780. With over 240 years of history, Chaumet blends exceptional craftsmanship with a boldly contemporary vision, placing people and nature at the very heart of its commitments. </i><i>Beyond its emblematic creations, Chaumet is above all a story of passion and transmission, driven by a daring and creative collective. We celebrate the diversity of talent and encourage every team member to unlock their full potential. #ChaumetBeyondJewelry
</i><br>
<br>
This dynamic role at Chaumet Middle East offers an exciting opportunity for a highly motivated professional to develop their skills within a luxury jewelry environment. The <b>Executive Assistant / Office Manager </b>will provide essential high-level administrative support to the General Manager and comprehensive office management to our Dubai back-office teams. This role ensures seamless administrative and operational efficiency, contributing to a positive and productive work environment.
</p><p><b>Reports to: </b>General Manager, Middle East
<br>
<b>Location </b>: Dubai offices &ndash; Dubai Design District, UAE
</p></div><p></p><div><h3 class="jobSectionHeader"><b>Job responsibilities
</b></h3><p></p><p>As the <b>Executive Assistant to the General Manager for the Middle East </b>, this individual will provide high-level administrative support, ensuring the efficient operation of the General Manager's office and effective management of their schedule and communications.<br>
<br>
<br>
</p><p><b>Executive Support:
</b></p><ul><li>Manage and maintain the General Manager's calendar, including scheduling appointments, meetings, and conferences, and ensuring timely reminders.
</li><li>Coordinate comprehensive travel arrangements for the General Manager, including flights, accommodation, visas, and detailed itineraries.
</li><li>Act as a professional gatekeeper and liaison between the General Manager and internal departments, external partners, and high-level stakeholders.
</li><li>Handle confidential information with utmost discretion and professionalism.
</li><li>Organize and coordinate board meetings, team meetings, and other executive gatherings, including preparing agendas, taking minutes, and distributing materials.
</li>Manage the General Manager's travel and business expenses, including accurate filing, submission to Finance, and reconciliation.<br>
<li>
</li></ul><p><br>
<b>Office Manager
</b></p><p>The Office Manager will be responsible for the efficient and smooth operation of the Dubai back-office, providing comprehensive administrative support and fostering a positive work environment for our teams. This role will work closely with the HR department on employee engagement and wellbeing initiatives.<br>
<br>
<br>
</p><p><b>Office Administration &amp; Operations:
</b></p><ul><li>Oversee the day-to-day administrative functions of the Dubai office, ensuring a well-organized and efficient workspace.
</li><li>Work with Chalhoub to manage office supplies inventory, procurement, and vendor relationships (e.g., cleaning services, maintenance, and IT support) to ensure optimal functionality.
</li><li>Coordinate logistical and administrative support for new employee onboarding and offboarding processes, in collaboration with relevant departments.
</li><li>Ensure compliance with office health, safety, and security procedures.
</li><li>Handle incoming and outgoing correspondence, deliveries, and general office communications.
</li><li>Maintain organized filing systems for office records and documents.
</li><li>Manage office budgets related to supplies, services, and general administrative expenses.
</li></ul><p><b>Employee Engagement &amp; Wellbeing (in collaboration with HR):
</b></p><ul><li>Work closely with the HR department to support and implement employee engagement initiatives and programs for the Dubai back-office teams.
</li><li>Lead in organizing company events, team-building activities, and social gatherings to promote a cohesive and positive work culture.
</li><li>Contribute to fostering an environment that prioritizes employee wellbeing and satisfaction.
</li><li>Act as a point of contact for employee inquiries related to general office matters and direct them to the appropriate department (e.g., HR, IT) when necessary.
</li><li>Support communication efforts to keep employees informed about office updates, initiatives, and important announcements.
</li></ul></div><p></p><div><h3 class="jobSectionHeader"><b>Profile
</b></h3><p></p><ul><li>Bachelor's degree in Business Administration, or a related field.
</li><li>4-5 years of proven experience as an Executive Assistant supporting senior management, combined with experience in office management or similar administrative leadership role.
</li><li>Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively in a fast-paced environment.
</li><li>Strong communication and interpersonal skills, with the ability to interact professionally and effectively with all levels of staff, external stakeholders, and vendors.
</li><li>High level of discretion and confidentiality, particularly when handling sensitive executive and company information.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software/systems.
</li><li>Proactive, detail-oriented, and resourceful with a strong sense of ownership and initiative.
</li><li>Ability to work independently and as part of a team in a multicultural environment.
</li><li>Fluency in English is required; Arabic is a strong advantage.
</li>Passion for the luxury industry and an understanding of its unique demands.<br>
<li>
</li></ul><p></p><p><i>LVMH recognizes and recruits all talents.
</i></p></div></div></div><p></p><div><div><div><div><div><h2 class="jobSectionHeader"><b><i>CHAUMET
</i></b><br>
<b>MAISON
</b><br>
</h2><div>In the heart of Place Vend&ocirc;me in Paris, Chaumet crafts jewelry that melds audacity and elegance. Combining tradition and modernity, the artisans of Chaumet&rsquo;s High Jewelry workshop pass on their exceptional know-how to create masterpieces of lightness and movement, including the Maison&rsquo;s famed tiaras. Chaumet&rsquo;s emblematic collections are inspired by the multi-faceted personality of Empress Jos&eacute;phine, the Maison&rsquo;s first prestigious client, who designated Chaumet as her official jeweler. Since the founding of the Maison in 1780, Chaumet&rsquo;s timeless style has continually evolved with the times and influences of the world for more than 240 years.
<br>
The first jeweler to set up shop on Place Vend&ocirc;me in 1812, Chaumet has made this mythic nexus of Parisian jewelry its beating heart. Chaumet celebrated its 240th anniversary in 2020 with the inauguration of its magnificently renovated address at 12, Place Vend&ocirc;me. Bridging tradition and modernity, <i>12 Vend&ocirc;me </i>embodies the soul of Chaumet through three exceptional spaces: the boutique welcoming clients, the historic grand salons &ndash; notably the Salon Chopin &ndash; and the High Jewelry workshop, where dreams come alive&hellip;.</div></div></div></div></div></div></div><p></p>

<div><b>JOB OVERVIEW</b><div></div><div><b><br>
The </b><b>Executive Assistant &amp; Office Manager</b><b> plays a key role in ensuring the efficiency of the </b><b>Senior Management Team </b><b>through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.</b><div><div><div><b>
The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.</b></div><div></div><div><b><br>
MAIN RESPONSIBILITIES</b></div><div></div><div><div><b><br>
Country Manager</b><b> </b><b>(In the absence of the Executive Assistant to the Country Manager)</b></div></div><div><ul><li>
Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.</li><li>
Vet all correspondence for Country Manager and draft responses or take other appropriate action.</li><li>
Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.</li><li>
Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up</li><li>
Manage Country Manager diary and ensure that all meetings are carried out as planned</li><li>
Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.</li><li>
Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.</li><li>
Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved</li><li>
Provide administrative and executive support for Area Senior Managers/GMB visiting the country</li></ul></div><div><div><b>
Events &ndash; Area/Global, Sales, HR</b></div></div><div><ul><li>
Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers</li><li>
Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination</li><li>
Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc</li><li>
Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals</li><li>
Providing support for co-ordination of travel arrangements/hotels for CIM big bang events</li></ul></div><div><div><b>
Customer Service</b></div></div><div><ul><li>
Handling Customer complaints escalated to the Country Manager</li><li>
Communication with Customers</li><li>
Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers</li></ul></div><div><div><b>
Other Departments</b></div></div><div></div><div><br>
<ul><li>
Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.</li><li>
Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.</li><li>
Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.</li><li>
Managing and scheduling of Employee Transportation Service</li><li>
Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave</li><li>
Work with the facilities team</li></ul></div><div><div><b>
Customers</b></div></div><div></div><div><ul><li>
Point of Contact at DHL Events to ensure that Customer requirements are met.</li></ul></div><div></div><div><div><b><br>
Suppliers</b></div></div><div><ul><li>
Coordinate between various suppliers to get the best deal for DHL along with Procurement</li><li>
Negotiation and coordinate the best deal along with Procurement</li><li>
Manage the indoor catering team</li><li>
Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc</li><li>
Procure required furniture and fitness equipment for the Meydan office</li></ul></div><div></div><div><b><br>
DUCATION / EXPERIENCE / QUALIFICATION REQUIREMENTS</b></div><div></div><div><div><b><br>
Education:</b></div></div><div><ul><li><div>
Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.</div></li></ul></div><div><div><b>
Experience:</b></div></div><div><ul><li><div>
3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.</div></li></ul></div><div><ul><li><div>
Prior experience in multinational or matrix organizations is an advantage.</div></li></ul></div><div><ul><li><div>
Experience handling confidential information and managing office functions/events.</div></li></ul></div><div><div><b>
Technical Skills:</b></div></div><div><ul><li><div>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</div></li></ul></div><div><ul><li><div>
Familiarity with calendar management tools and travel booking platforms.</div></li></ul></div><div><ul><li><div>
Experience with internal systems such as SAP (advantageous but not essential).</div></li></ul></div><div><div><b>
Administrative &amp; Organizational Skills:</b></div></div><div><ul><li><div>
Strong organizational and time management skills with the ability to handle multiple priorities under pressure.</div></li></ul></div><div><ul><li><div>
Excellent planning skills for events, meetings, and executive schedules.</div></li></ul></div><div><div><b>
Communication &amp; Interpersonal Skills:</b></div></div><div><ul><li><div>
Strong written and verbal communication skills in English.</div></li></ul></div><div><ul><li><div>
Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.</div></li></ul></div><div><div><b>
Personal Attributes:</b></div></div><div><ul><li><div>
High level of discretion and confidentiality.</div></li></ul></div><div><ul><li><div>
Proactive problem-solver with attention to detail.</div></li></ul></div><div><ul><li><div>
Flexible, adaptable, and able to work independently or in a team.</div></li></ul></div><div><div><b>
Desirable:</b></div></div><div><ul><li><div>
Certification or diploma in Executive Assistance or Office Management.</div></li></ul></div><div><ul><li><div>
Experience coordinating travel, events, or high-level meetings across regions.</div></li></ul></div></div></div></div></div>

Executive Assistant & Office Manager (Emirati Only)

DHL Express

<div>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 <br/>
 <br/>
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 <br/>
 <br/>
 <strong>
  Main Responsibilities
  <br/>
  <br/>
 </strong>
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
  </li>
  <li>
   Vet all correspondence for Country Manager and draft responses or take other appropriate action.
  </li>
  <li>
   Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
  </li>
  <li>
   Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
  </li>
  <li>
   Manage Country Manager diary and ensure that all meetings are carried out as planned
  </li>
  <li>
   Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
  </li>
  <li>
   Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
  </li>
  <li>
   Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
  </li>
  <li>
   Provide administrative and executive support for Area Senior Managers/GMB visiting the country
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
  </li>
  <li>
   Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
  </li>
  <li>
   Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
  </li>
  <li>
   Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
  </li>
  <li>
   Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customer Service
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Handling Customer complaints escalated to the Country Manager
  </li>
  <li>
   Communication with Customers
  </li>
  <li>
   Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Other Departments
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
  </li>
  <li>
   Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
  </li>
  <li>
   Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
  </li>
  <li>
   Managing and scheduling of Employee Transportation Service
  </li>
  <li>
   Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
  </li>
  <li>
   Work with the facilities team
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Point of Contact at DHL Events to ensure that Customer requirements are met.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Suppliers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate between various suppliers to get the best deal for DHL along with Procurement
  </li>
  <li>
   Negotiation and coordinate the best deal along with Procurement
  </li>
  <li>
   Manage the indoor catering team
  </li>
  <li>
   Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
  </li>
  <li>
   Procure required furniture and fitness equipment for the Meydan office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ducation / Experience / Qualification Requirements
  <br/>
  <br/>
 </strong>
 Education:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Experience:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
  </li>
  <li>
   Prior experience in multinational or matrix organizations is an advantage.
  </li>
  <li>
   Experience handling confidential information and managing office functions/events.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Technical Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   Familiarity with calendar management tools and travel booking platforms.
  </li>
  <li>
   Experience with internal systems such as SAP (advantageous but not essential).
   <br/>
   <br/>
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  </li>
 </ul>
 Administrative &amp; Organizational Skills:
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 <ul>
  <li>
   Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
  </li>
  <li>
   Excellent planning skills for events, meetings, and executive schedules.
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  </li>
 </ul>
 Communication &amp; Interpersonal Skills:
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 <ul>
  <li>
   Strong written and verbal communication skills in English.
  </li>
  <li>
   Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
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  </li>
 </ul>
 Personal Attributes:
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 <ul>
  <li>
   High level of discretion and confidentiality.
  </li>
  <li>
   Proactive problem-solver with attention to detail.
  </li>
  <li>
   Flexible, adaptable, and able to work independently or in a team.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Desirable:
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 <br/>
 <ul>
  <li>
   Certification or diploma in Executive Assistance or Office Management.
  </li>
  <li>
   Experience coordinating travel, events, or high-level meetings across regions.
  </li>
 </ul>
</div>


Dubai Holding

<div>
 <p>
  <strong>
   About Dubai Holding Land Estates:
  </strong>
 </p>
 <p>
  Dubai Holding Land Estates oversees a diverse land portfolio strategically located across Dubai&rsquo;s most sought-after areas. With convenient access to major highways, nearby amenities, and flexible land use options, investors are presented with unique opportunities for development and growth.
 </p>
 <p>
 </p>
 <p>
  Through the centralization of Dubai Holding&rsquo;s land bank, Dubai Holding Land Estates focuses on large-scale master plans, ensuring alignment with the Dubai 2040 Urban Master Plan, whilst also supporting the business&rsquo;s commitment to sustainable urban development and strategic land portfolio management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The Assistant Manager will lead and mentor the administrative team while ensuring efficient administrative operations that align with organizational objectives. This role involves cross-functional collaboration, resource management, compliance monitoring, and strategic communication with internal and external stakeholders. The ideal candidate will possess strong leadership abilities, problem-solving skills, and experience in overseeing administrative processes and managing approvals with regulatory authorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Lead, mentor, and motivate the administrative team to foster a positive, collaborative, and productive work environment.
  </li>
  <li>
   Assist in planning, coordinating, and monitoring development programs to ensure alignment with organizational strategy and objectives.
  </li>
  <li>
   Assign tasks effectively, oversee program-related activities, and ensure optimal use of resources across projects.
  </li>
  <li>
   Partner with internal departments to identify program requirements and deliver tailored solutions.
  </li>
  <li>
   Facilitate clear and timely communication between program teams, management, and external stakeholders to ensure alignment and transparency.
  </li>
  <li>
   Monitor program performance against KPIs, timelines, and budgets; prepare regular progress reports for senior management.
  </li>
  <li>
   Ensure program activities comply with internal policies, regulatory requirements, and industry standards.
  </li>
  <li>
   Streamline workflows and implement best practices to improve program efficiency and effectiveness.
  </li>
  <li>
   Draft and review program documentation, reports, and presentations, ensuring clarity, accuracy, and timely delivery.
  </li>
  <li>
   Leverage project management systems and digital solutions to enhance program tracking, reporting, and delivery.
  </li>
  <li>
   Maintain accurate records, manage program documentation, and oversee proper archiving and knowledge-sharing practices.
  </li>
  <li>
   Assist in Business Travel arrangements
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Proven leadership and team management experience in an administrative or operational role.
  </li>
  <li>
   Demonstrated ability to manage cross-functional projects, coordinate with stakeholders, and problem solve effectively.
  </li>
  <li>
   Strong knowledge of administrative compliance, reporting, and documentation processes.
  </li>
  <li>
   Experience managing communications with government authorities or related regulatory approvals.
  </li>
  <li>
   Proficiency in drafting and reviewing correspondence, reports, and memos in English and Arabic.
  </li>
  <li>
   Familiarity with digital transformation tools and strategies to enhance productivity and workflows.
  </li>
 </ul>
 <p>
 </p>
</div>


Assistant Manager - Master Development - Dubai Holding Land Estates

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Assistant Manager - Master Development - Dubai Holding Land Estates