administrative assistant

office administrator

admin assistant

front office manager

office manager

administrative manager

Al Haktur IT Solutions

<div>Al Haktur IT Solutions is seeking an experienced and highly organized Office Manager to oversee the daily administrative operations of our office in Dubai. This role is ideal for a proactive professional with excellent leadership, organizational, and communication skills who can ensure smooth office operations while supporting various departments. The successful candidate will play a key role in maintaining an efficient, productive, and professional workplace.

Key Responsibilities:
<ul>
<li>Manage the day-to-day administrative operations of the office to ensure efficiency.</li>
<li>Supervise administrative staff and coordinate office activities and schedules.</li>
<li>Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted operations.</li>
<li>Develop and implement office policies, procedures, and administrative systems.</li>
<li>Coordinate meetings, appointments, travel arrangements, and company events.</li>
<li>Prepare reports, maintain records, and manage confidential business documentation.</li>
<li>Monitor office budgets, approve purchases, and control administrative expenses.</li>
<li>Support HR activities, including onboarding, attendance records, and employee coordination.</li>
<li>Ensure compliance with company policies, health and safety standards, and operational procedures.</li>
<li>Collaborate with management and department heads to improve office productivity and workflow.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar leadership role.</li>
<li>Strong knowledge of office administration and business management practices.</li>
<li>Proficiency in Microsoft Office applications and office management software.</li>
<li>Excellent organizational, multitasking, and problem-solving abilities.</li>
<li>Strong leadership, communication, and interpersonal skills.</li>
<li>Ability to manage confidential information with professionalism and integrity.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Office administration and operational management expertise</li>
<li>Leadership and team management skills</li>
<li>Excellent organizational and time management abilities</li>
<li>Strong communication and interpersonal skills</li>
<li>Budget management and administrative planning</li>
<li>Problem-solving, decision-making, and attention to detail</li>
</ul>
Why Join Al Haktur IT Solutions?

At Al Haktur IT Solutions, we believe that efficient office management is essential to business success. This Office Manager position in Dubai offers an excellent opportunity to lead administrative operations, collaborate with talented professionals, and build a rewarding long-term career within a dynamic and fast-growing technology company.</div>

Office Manager

Noorka

<div>Noorka Logistics is seeking an experienced and highly organized Office Manager to oversee its daily administrative and office operations in Dubai. This role is ideal for a proactive professional with strong leadership, communication, and organizational skills who can coordinate office activities and support multiple departments. The successful candidate will help maintain an efficient, professional, and productive workplace while ensuring smooth administrative processes.
Key Responsibilities:
<ul><li>Manage the day-to-day administrative operations of the office.</li>
<li>Coordinate office activities, schedules, meetings, and appointments.</li>
<li>Supervise administrative staff and allocate daily tasks effectively.</li>
<li>Maintain office supplies, equipment, furniture, and other essential resources.</li>
<li>Coordinate with suppliers, service providers, and external vendors.</li>
<li>Monitor office expenses, purchase requests, and administrative budgets.</li>
<li>Maintain accurate company records, correspondence, and confidential documents.</li>
<li>Support HR activities such as employee onboarding, attendance, leave records, and staff coordination.</li>
<li>Prepare administrative reports and presentations for management.</li>
<li>Organize meetings, business events, travel arrangements, and office functions when required.</li>
<li>Ensure office policies, procedures, and workplace standards are followed.</li>
<li>Coordinate with logistics, finance, warehouse, and other departments to resolve administrative requirements.</li>
<li>Maintain a clean, organized, safe, and professional office environment.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar position.</li>
<li>Strong knowledge of office administration and business support procedures.</li>
<li>Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent organizational, multitasking, and time-management skills.</li>
<li>Strong leadership and interpersonal abilities.</li>
<li>Good written and verbal communication skills.</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Strong problem-solving and decision-making capabilities.</li>
</ul>Skills &amp; Competencies:
<ul><li>Office administration and operations management</li>
<li>Staff coordination and supervision</li>
<li>Vendor and supplier coordination</li>
<li>Budget and expense monitoring</li>
<li>Document and record management</li>
<li>Excellent communication and interpersonal skills</li>
<li>Time management and multitasking</li>
<li>Problem-solving and decision-making</li>
<li>Professionalism and confidentiality</li>
</ul>Why Join Noorka Logistics?
At Noorka Logistics, efficient administration is an important part of maintaining reliable logistics and supply chain operations. This Office Manager position in Dubai offers an excellent opportunity to lead office activities, work closely with experienced professionals, develop your management skills, and build a rewarding long-term career within a growing logistics organization.</div>

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

ZUPERCT

<div>
 
 
 Key Responsibilities
 
 
 
 
 1. HR &amp; Administration (Primary Focus &mdash; approx. 70%)
 
 
 <ul>
 <li>
 Manage end-to-end recruitment for Dubai-based hires: posting job requirements, CV screening, interview scheduling, onboarding, probation management, and offboarding procedures
 </li>
 <li>
 Handle all employee work visa processes: MOHRE labor registration, ICA/GDRFA visa applications, company health insurance enrollment, medical fitness tests, Emirates ID applications and renewals
 </li>
 <li>
 Manage employment contracts (drafting, renewal, amendments), attendance tracking, HR file maintenance, and labor law compliance monitoring
 </li>
 <li>
 Operate the UAE Wages Protection System (WPS) to ensure timely and compliant payroll processing, including SIF file generation, bank submission coordination, and payroll reporting
 </li>
 <li>
 Oversee daily office administration: document and license management, government liaison (MOHRE, DET, Economic Department, etc.), premises and facilities coordination, and record-keeping
 </li>
 <li>
 Support company license renewals, trade license maintenance, and government filings to ensure continuous operational compliance
 </li>
 <li>
 Handle other administrative tasks as assigned by management to ensure smooth company operations
 </li>
 </ul>
 
 
 
 
 
 2. Business Support (Progressive Involvement &mdash; approx. 30%)
 
 
 <ul>
 <li>
 Assist in local market promotion activities, including brand exposure, client events, and IB (Introducing Broker) partner recruitment in Dubai
 </li>
 <li>
 Support business communication and relationship maintenance with local partners (IB agents, traffic channels, financial institutions), including basic negotiation facilitation
 </li>
 <li>
 Follow up on potential clients and existing channel partners; assist with business data compilation, meeting records, and partner profile management
 </li>
 <li>
 Provide localized market insights and operational support to the business development and marketing teams, leveraging local networks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 Essential Requirements
 
 
 <ul>
 <li>
 Currently based in Dubai (UAE-based) with the ability to start quickly; holding a valid work visa or eligible to obtain one
 </li>
 <li>
 Solid knowledge of UAE labor law and HR processes; proven hands-on experience with MOHRE registration, work visa applications, and WPS payroll compliance
 </li>
 <li>
 Ability to independently operate the UAE WPS system, process SIF files, complete payroll calculations, and submit payroll reports
 </li>
 <li>
 Familiarity with UAE government authorities (MOHRE, ICA/GDRFA, DET, Economic Department, etc.) and experience in government liaison
 </li>
 <li>
 Detail-oriented, responsible, and execution-driven; capable of managing multiple administrative tasks simultaneously
 </li>
 <li>
 Fluent in both English and Chinese (spoken and written); able to work comfortably in a bilingual, multicultural environment
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Basic experience in marketing, BD/business development, or client relationship management; willingness and potential to transition into business support roles
 </li>
 <li>
 Arabic language ability (spoken and/or written) is a strong plus for government and local partner communications
 </li>
 <li>
 Prior HR/admin experience in financial services, CFD/FX brokerage, or FinTech companies strongly preferred
 </li>
 <li>
 Familiarity with DIFC/ADGM free zone company incorporation and operational requirements is a plus
 </li>
 <li>
 Degree or diploma in Human Resources, Business Administration, or a related field preferred
 </li>
 </ul>
 
 
</div>

Admin & HR Specialist

Elegant Engineering and Constructions Pvt Ltd

Receptionist / Administrative Assistant &ndash; Job DescriptionThe Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.Key Responsibilities:<ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul>Qualifications:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul>Preferred Skills:<ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul>Reports To: HR/Admin Manager or General ManagerPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Receptionist

AL Sabi Glass & Mirror  LLC

- Key Responsibilites:<ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul>- Requirements:<ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul>Pay: From AED3,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul>Less than 1 year 1&ndash;2 years 3&ndash;5 years More than 5 years<ul><li>Do you currently reside in the UAE?</li></ul>Yes No<ul><li>How many years of office experience do you have in the UAE?</li></ul>None Less than 1 year 1&ndash;2 years 3+ years<ul><li>Have you worked in any of the following industries?</li></ul>Construction Glass &amp; Aluminum Manufacturing Trading Other<ul><li>Which Microsoft Office programs are you confident using?</li></ul>Word Excel Outlook PowerPoint All of the above<ul><li>Have you managed document filing systems (physical and digital)?</li></ul>Yes No<ul><li>How comfortable are you writing professional emails without supervision?</li></ul>Very Comfortable Comfortable Need Some Guidance Not Comfortable<ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul>(Open text answer)<ul><li>Imagine you receive:</li></ul>12 new emails, a phone call, your manager asks you to prepare a document.How would you prioritize these tasks?<ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul>(Open text answer)<ul><li>How soon can you join?</li></ul>Immediately Within 2 weeks Within 1 month More than 1 monthWork Location: In person

Secretary

Maklad Design

WE&rsquo;RE HIRING | DOCUMENT CONTROLLER &amp; ADMINMaklad Design LLC is looking for a highly organized, proactive, and detail-oriented Document Controller &amp; Admin to join our team in Dubai.The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support.Key ResponsibilitiesDocument Control<ul><li>Maintain and organize all company and project documentation.</li><li>Manage digital and physical filing systems and project folders.</li><li>Maintain document registers, revisions, submissions, approvals, and records.</li><li>File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.</li><li>Ensure documents are properly named, updated, archived, and accessible to authorized personnel.</li><li>Maintain confidentiality of company, employee, financial, and project documentation.</li></ul>Tender &amp; Prequalification Support<ul><li>Review tender requirements and prepare document checklists.</li><li>Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.</li><li>Compile and organize tender and prequalification documents for submission.</li><li>Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.</li><li>Follow up with relevant departments to ensure required documents are received before submission deadlines.</li><li>Assist with portal uploads and final tender document preparation.</li><li>Pricing, BOQs, quantity take-offs, costing, and commercial preparation remain the responsibility of the QS and relevant departments.</li></ul>Administration<ul><li>Handle general office administration and daily administrative requirements.</li><li>Maintain office inventory, stationery, and supplies.</li><li>Schedule meetings and appointments.</li><li>Prepare and circulate Minutes of Meetings (MOMs).</li><li>Prepare company letters, forms, correspondence, and administrative documents.</li><li>Coordinate documents requiring Management signatures and approvals.</li><li>Maintain administrative trackers, calendars, and renewal schedules.</li><li>Follow up on assigned tasks and outstanding documentation.</li><li>Provide general administrative support to Management and departments.</li></ul>HR Administrative Support<ul><li>Assist the HR Manager with HR documentation and administrative requirements.</li><li>Prepare approved offer letters, employment contracts, welcome letters, and related documents.</li><li>Schedule interviews and coordinate candidate appointments.</li><li>Assist with onboarding documentation and new employee induction.</li><li>Maintain employee files, attendance records, leave records, and HR trackers.</li><li>Track probation periods, contract renewals, and employee document expiries.</li><li>Prepare HR correspondence as instructed by the HR Manager.</li></ul>Requirements<ul><li>2&ndash;4 years UAE experience in Document Control and/or Administration.</li><li>Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.</li><li>Experience with project documentation, tenders, and prequalification submissions is an advantage.</li><li>Strong Microsoft Office skills.</li><li>Good written and verbal English communication.</li><li>Strong filing, organization, and follow-up skills.</li><li>Ability to prepare professional emails, letters, reports, and MOMs.</li><li>Detail-oriented and able to handle multiple deadlines.</li><li>Able to handle confidential information responsibly.</li><li>Knowledge of HR administration and UAE employment documentation is an advantage.</li></ul>Position: Document Controller &amp; AdminLocation: Dubai, UAEEmployment Type: Full-TimeCompany: Maklad Design LLCInterested candidates may send their CV to careers@makladdesign.com with the subject:Application &ndash; Document Controller &amp; AdminPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Apply only if you have experience here in UAE in documentation.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc) mention it.</li><li>Can you join immediately, if yes, how many days?</li><li>How many years of experience do you have here in UAE as a document controller/admin?</li></ul>Work Location: In person

Document Controller/Admin

Explore 329+ Administrative manager in Dubai this August. Find roles across top companies and apply now to boost your career.

329 administrative manager jobs In Dubai

Office Manager

Office Manager

Admin / Office Manager

Admin & HR Specialist

Receptionist

Secretary

Document Controller/Admin