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administrative affairs manager Jobs in Turkey

administrative affairs manager

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administrative manager

IMPETUS EXECUTIVE

<div>
 
 We are looking for a proactive and experienced
 
 Administrative Affairs Manager
 
 to oversee all general services and office operations within our holding structure. Reporting directly to the CFO, this role will ensure the smooth functioning of administrative processes, facility services, vendor management, and workplace efficiency across our group headquarters and relevant subsidiaries.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and supervise all administrative operations including office management, facility services, reception, security, cleaning, catering, and logistics,
 </li>
 <li>
 Ensure proper functioning and maintenance of office infrastructure and building services,
 </li>
 <li>
 Oversee vendor management, service contracts, and procurement processes related to administrative needs,
 </li>
 <li>
 Support executive management with protocol services, meeting arrangements, and company-wide coordination efforts,
 </li>
 <li>
 Lead cost control and budget planning for general administrative expenses,
 </li>
 <li>
 Ensure compliance with local regulations, health &amp; safety standards, and internal company policies,
 </li>
 <li>
 Coordinate with HR, Finance, and IT departments to ensure crossfunctional operational efficiency,
 </li>
 <li>
 Manage office renovation, relocation, and workplace improvement projects as needed,
 </li>
 <li>
 Act as the main point of contact for outsourced service providers and corporate building management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field,
 </li>
 <li>
 Minimum 7&ndash;10 years of experience in administrative affairs or office management, preferably in a holding, multinational, or corporate environment,
 </li>
 <li>
 Strong understanding of general services, procurement, contract management, and workplace operations,
 </li>
 <li>
 Experience managing third-party vendors and service providers,
 </li>
 <li>
 Good knowledge of local legal requirements and occupational health &amp; safety standards,
 </li>
 <li>
 Excellent organizational, negotiation, and communication skills,
 </li>
 <li>
 Proficiency in MS Office applications and administrative systems,
 </li>
 <li>
 Fluency in English (written and spoken),
 </li>
 <li>
 Strong sense of ownership, service mindset, and attention to detail.
 </li>
 </ul>
 
 
</div>

Administrative Manager

KUZU GROUP

<div>
 
 We are seeking an experienced
 
 International Finance &amp; Administrative Manager
 
 to be assigned to our
 
 international (expatriate) projects
 
 and overseas operations.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, Economics, or related fields,
 </li>
 <li>
 Minimum
 
 10 years of experience
 
 in finance and administrative management,
 </li>
 <li>
 Strong background in
 
 international / overseas construction projects
 
 (preferred),
 </li>
 <li>
 
 Fluent in English
 
 (spoken and written),
 </li>
 <li>
 Advanced user of
 
 MS Office
 
 applications,
 </li>
 <li>
 Strong knowledge of
 
 ERP systems
 
 (experience with
 
 IFS
 
 is an advantage),
 </li>
 <li>
 Proven
 
 leadership and team management
 
 skills,
 </li>
 <li>
 Strong communication, coordination, and
 
 stakeholder management
 
 abilities,
 </li>
 <li>
 High level of responsibility, discipline, and attention to detail,
 </li>
 <li>
 Strong analytical thinking and
 
 decision-making capabilities
 
 .
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Represent the company and manage relationships with
 
 local authorities and institutions
 
 , including banks, labor authorities, consultancy firms, and consulates,
 </li>
 <li>
 Manage the
 
 financial and legal responsibilities
 
 of company setup (mobilization) and closure (demobilization) processes in assigned countries and cities,
 </li>
 <li>
 Oversee all
 
 legal, tax, and statutory obligations
 
 in operating countries and ensure timely preparation and submission of
 
 IFRS-compliant financial and management reports
 
 ,
 </li>
 <li>
 Lead and manage the
 
 accounting and administrative teams
 
 , preparing monthly and periodic reports for senior management,
 </li>
 <li>
 Supervise
 
 branch and site-level administrative operations
 
 , including visa and work permit processes in coordination with Head Office HR,
 </li>
 <li>
 Monitor and ensure compliance with
 
 local tax, social security, and labor legislation
 
 , coordinating with external auditors, certified accountants, and advisors,
 </li>
 <li>
 Manage
 
 contract execution
 
 , powers of attorney, and
 
 corporate / commercial law
 
 processes,
 </li>
 <li>
 Provide comprehensive
 
 financial, human resources, material, and operational support
 
 to international projects,
 </li>
 <li>
 Ensure compliance with
 
 Occupational Health &amp; Safety (OHS)
 
 regulations and implement preventive measures to safeguard employees and operations.
 </li>
 </ul>
 
 
</div>

International Finance & Administrative Manager

<div>
 
 YEO is a leading company that provides top-quality services throughout the entire electrification value chain, ranging from electricity generation, transmission, and distribution to smart and efficient energy management solutions for the power and energy industry. We offer comprehensive solutions for the installation of ground, roof, and floating solar power plants in Turkey, Europe, and Africa.
 
 
 
 
 
 Currently, we are seeking a highly skilled "
 
 
 Administrative Affairs Manager"
 
 
 to join our team.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 Minimum 10 years of experience in administrative affairs
 </li>
 <li>
 Proven experience in team management
 </li>
 <li>
 Strong communication, leadership, and organizational skills
 </li>
 <li>
 Ability to adapt to a fast-paced work environment
 </li>
 <li>
 Active driver&rsquo;s license
 </li>
 <li>
 Residing on the Asian side of Istanbul
 </li>
 </ul>
 
 
 
 
 
 Job Descriptions
 
 
 <ul>
 <li>
 Manage administrative processes for the company&rsquo;s Headquarters and newly established Tuzla Production Facility
 </li>
 <li>
 Plan, manage, and report administrative budgets
 </li>
 <li>
 Ensure all machines, equipment, and materials operate smoothly and efficiently
 </li>
 <li>
 Implement preventive measures to avoid breakdowns, delays, and material-related accidents
 </li>
 <li>
 Oversee allocation, tracking, and control of company rental vehicles in line with Vehicle Usage Procedures
 </li>
 <li>
 Organize and monitor fuel services
 </li>
 <li>
 Coordinate pest control services and ensure implementation of treatment plans
 </li>
 <li>
 Supervise cleaning, catering, and shuttle services with daily, weekly, and monthly checks
 </li>
 <li>
 Monitor shuttle schedules, analyze delays, and implement improvements
 </li>
 <li>
 Plan cafeteria operations, enforce menu compliance, and ensure hygiene standards
 </li>
 <li>
 Conduct inspections for cleaning, catering, and shuttle services, follow up on actions, and report results
 </li>
 <li>
 Control building services such as lighting, heating, and cooling, and ensure timely repairs
 </li>
 <li>
 Manage building maintenance and repair activities in compliance with company procedures and regulations
 </li>
 </ul>
 
 
</div>

Administrative Affairs Manager

Crs Soft

<div>
 
 
 Who we are?
 
 
 
 
 
 
 It&rsquo;s time to turn on bright mode. Let&rsquo;s meet!
 
 
 We are a software company that produces niche technologies with an innovative, dynamic, and added-value understanding to the leading companies in its field, serving in different sectors in Turkey and abroad. For starters, the first thing you should know is that Crs is an umbrella organization. Our e-transformation brand, e-d&uuml;nya, offers digital solutions on a single platform. Our game brand Corvus Jay provides players of all ages and backgrounds with captivating, humorous, and artistic games that transcend the ordinary and deliver unforgettable experiences with its open-minded, humorous, creative, and vibrant world of pop art. We are excited to expand our investment areas and the sectors we are involved in. Our focus is on innovative research, exploring Big Data Processing, AI, machine learning, and game development. As one of the top 500 IT companies in Turkey, we are one of the fastest-growing technology companies selected by Deloitte Turkey for the 6th time in a row. Our route is always the same, the future!
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Administrative Affairs Manager is responsible for overseeing office operations, managing administrative tasks, and ensuring the smooth execution of organizational processes. This role includes handling office expenses, coordinating interdepartmental administrative needs, and maintaining operational efficiency. It also includes workspace organization processes when necessary, ensuring that office expansions or layout changes are carried out smoothly and efficiently. Success in this role requires excellent organizational skills, multitasking abilities, and the ability to manage multiple priorities effectively.
 
 
 
 
 
 
 
 
 
 Experience &amp; Skills
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Industrial Engineering, Business Administration, Economics, Administrative Sciences, or a related field
 </li>
 <li>
 Minimum 5 years of experience in administrative affairs, office management, or operations, with at least 2 years in a managerial role
 </li>
 <li>
 Proven ability to lead and develop teams, fostering a high-performance culture
 </li>
 <li>
 Strong strategic thinking, organizational, and multitasking skills
 </li>
 <li>
 Excellent time management, problem-solving abilities, and attention to detail
 </li>
 <li>
 Strong understanding of office infrastructure, facility, and vendor management
 </li>
 <li>
 Experience in relocation and move coordination processes is a plus
 </li>
 <li>
 Ability to communicate effectively at all levels of the organization
 </li>
 <li>
 High proficiency in MS Office tools
 </li>
 <li>
 Fluency in English and Turkish, with strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Lead and manage the administrative affairs team, setting clear goals and ensuring high performance
 </li>
 <li>
 Oversee and optimize office operations, document organization, filing, and data management processes
 </li>
 <li>
 Manage office expenses and ensure cost-effective administrative solutions
 </li>
 <li>
 Supervise facility management, including maintenance, repairs, and office stock management
 </li>
 <li>
 Coordinate and execute office relocations, move planning, and space organization projects when necessary, ensuring minimal disruption and smooth transitions
 </li>
 <li>
 Ensure workplace compliance with health, safety, and regulatory standards
 </li>
 <li>
 Implement best practices for operational efficiency, facilitating interdepartmental communication and ensuring a well-organized, functional, and productive office environment
 </li>
 <li>
 Oversee office renovations, space planning, and workplace experience to support business growth
 </li>
 <li>
 Develop and implement structured strategies to enhance employee experience, ensuring in-office and off-site engagement initiatives align with company culture while fostering a strategic, well-organized, and engaging workplace
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Perks &amp; Benefits
 
 
 
 
 
 <ul>
 <li>
 Buffet breakfast in the office every morning
 </li>
 <li>
 Comprehensive private health insurance package
 </li>
 <li>
 Meal card &amp; commute compensation,
 </li>
 <li>
 Lots of events and celebrations (check out @crssoft on Instagram)
 </li>
 <li>
 Education fund to support learning and development opportunities
 </li>
 <li>
 Paid birthday off to spend time with your loved ones
 </li>
 <li>
 A gift book on your birthday
 </li>
 <li>
 All the technical equipment and licenses you need
 </li>
 <li>
 Interviews and Q&amp;A sessions with experts
 </li>
 <li>
 Marriage leave (5 days)
 </li>
 <li>
 No dress code!
 </li>
 </ul>
 
 
 
 
 
 Join Us
 
 
 
 
 
 
 Are you passionate about what you are doing or do you have the craziest ideas? If you have an urge to learn and develop more, then you are welcome at Crs. We work with passion and get inspired by each other. You will always find encouragement to do your best, to join various events, to learn new things, and to have fun.
 
</div>

YAPICHEM CHEMICALS

<div>
 
 Founded in 2011, Yap&inodot;chem Kimya Sanayi A.&Scedil;. supplies high-quality specialty chemicals to the Concrete, Cement, and Construction sectors in Turkey through its extensive production network, innovation-driven approach, and international distributor network.
 
 
 As Yap&inodot;chem Kimya, we are rapidly expanding our team and are currently seeking an
 
 Executive Assistant to the General Manager
 
 who will add value to our growing organization.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role located in Istanbul for an Executive Assistant to the General Manager. The Executive Assistant will be responsible for providing high-level administrative, organizational, and coordination support to the General Manager. This role includes managing the GM&rsquo;s calendar, planning meetings, preparing meeting notes, supporting daily operational tasks, ensuring smooth communication across departments, and assisting with personal and professional coordination needs. The role requires a detail-oriented individual with strong organizational skills and the ability to manage fast-paced executive workflows.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage the daily agenda, meetings, travel arrangements, and overall schedule of the General Manager
 </li>
 <li>
 Prepare, organize, and follow up on meeting notes, action items, and internal communication
 </li>
 <li>
 Coordinate effective information flow between the General Manager and all departments
 </li>
 <li>
 Support the GM in personal and administrative tasks when required
 </li>
 <li>
 Organize internal and external meetings, visits, and executive-level arrangements
 </li>
 <li>
 Ensure timely follow-up of tasks, commitments, and operational priorities
 </li>
 <li>
 Draft and edit reports, presentations, correspondences, and documents
 </li>
 <li>
 Maintain filing systems and ensure confidentiality of all sensitive information
 </li>
 <li>
 Assist with planning company-wide communication and internal coordination needs
 </li>
 <li>
 Provide day-to-day operational support to ensure the GM's workflow runs efficiently
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Chemical Engineering.
 </li>
 <li>
 Minimum of 7-10 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination/administrative role
 </li>
 <li>
 Excellent planning, organization, and time-management skills
 </li>
 <li>
 Strong proficiency in MS Office applications, especially Excel and PowerPoint
 </li>
 <li>
 Excellent communication skills and the ability to interact with all levels of the organization
 </li>
 <li>
 High attention to detail, accuracy, and confidentiality
 </li>
 <li>
 Ability to prioritize and manage multiple tasks in a fast-paced environment
 </li>
 <li>
 Professional demeanor with strong problem-solving abilities
 </li>
 <li>
 Fluent in written and spoken English is preferred
 </li>
 <li>
 Residing on the Anatolian side of Istanbul
 </li>
 <li>
 Flexibility to travel to company facilities (Tuzla, Ata&scedil;ehir etc.) as needed
 </li>
 </ul>
 
 
 
 
 All applications will be evaluated within the principles of confidentiality. Only shortlisted candidates will be contacted.
 
 
 
 
 
 Please be informed that by applying to this position, your resume will be stored and processed by Yap&inodot;chem Kimya San. A.&Scedil;., in accordance with the Personal Data Protection Law No. 6698 and relevant legislation. Your personal data will not be shared with others and will not be used for purposes other than the processing reason. Your personal data will be stored only for the period necessary for the processing purpose and will be deleted or destroyed at the end of the period determined within the framework of KVKK procedures. You can access detailed information at http://www.yapichem.com.tr/aydinlatma-metni. By applying to this position, you acknowledge that your resume will be included in our database.
 
 
 
</div>

Executive Assistant

<div>
 
 YEO is a technology company positioned in the energy sector with long-standing experience and strong partnerships. Operating across the electrification value chain, YEO provides high-quality services in sectors such as Renewable Energy, Petrochemicals, Energy, Water &amp; Wastewater, Mining &amp; Cement, Food, and Pharmaceuticals&mdash;from electricity generation, transmission, and distribution to smart and efficient energy management solutions for the power and energy industry. This position " Plant Manager" will be based at
 
 Reap Battery
 
 , one of YEO&rsquo;s dynamic subsidiaries.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Electrical, Mechanical, Industrial Engineering, or related fields
 </li>
 <li>
 Proven experience in factory maintenance and operations principles
 </li>
 <li>
 Hands-on experience with planned maintenance programs (e.g., CMMS)
 </li>
 <li>
 Knowledge of project management methodologies
 </li>
 <li>
 Minimum
 
 15 years of experience
 
 in managing technical, administrative, and logistics teams
 </li>
 <li>
 Familiarity with Safe System of Work (SSoW), Risk Assessment, Permit-to-Work systems, and safety procedures
 </li>
 <li>
 Experience in preparing and enforcing routine maintenance and repair standards
 </li>
 <li>
 Subcontractor and supplier management experience
 </li>
 <li>
 Strong leadership, communication, and coordination skills
 </li>
 <li>
 Visionary, solution-oriented, and team player
 </li>
 <li>
 Ability to work horizontally with production and logistics departments
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage electrical, mechanical, instrumentation, and control teams
 </li>
 <li>
 Implement and improve plant maintenance principles
 </li>
 <li>
 Develop, monitor, and report planned maintenance programs
 </li>
 <li>
 Coordinate with battery production, panel production, and warehouse &amp; logistics teams to plan incoming work orders
 </li>
 <li>
 Activate and enforce Permit-to-Work systems when required
 </li>
 <li>
 Prepare, update, and ensure compliance with routine maintenance and repair standards
 </li>
 <li>
 Actively participate in project management processes; plan meetings, attend, and follow up on decisions
 </li>
 <li>
 Establish and monitor the implementation of the HSE Safe System of Work
 </li>
 <li>
 Work closely with the HSE department and keep them informed in all planning stages
 </li>
 <li>
 Report to the Project HSE Lead and maintain a dotted-line reporting to the Global HSE Manager
 </li>
 <li>
 Manage administrative services (security, catering, cleaning, transportation, and personnel transfers)
 </li>
 <li>
 Ensure compliance with safe onboarding procedures for personnel
 </li>
 <li>
 Coordinate with warehouse &amp; logistics for maintenance materials, PPE, and stock management
 </li>
 <li>
 Direct, develop, and monitor the performance of technical and support teams
 </li>
 <li>
 Collaborate horizontally with the production team to ensure interdepartmental coordination
 </li>
 <li>
 Develop technical and administrative solutions aligned with the plant&rsquo;s safety, quality, and efficiency goals
 </li>
 </ul>
 
 
</div>

Plant Management Manager

Astellas

Algemene informatie
 
Vacatureadvertentie
 
Executive Assistant to the General Manager
 
Locatie
 
Turkije
 
Functie/Business Area
 
Administration
 
Werkcategorie
 
Arbeidsovereenkomst voor onbepaalde tijd
 
Functiebeschrijving
 
Personal Assistant
 
About Astellas: 
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
 We pursue innovative science, focusing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
 We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
 Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
 We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
 Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
 
The Opportunity: 
As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
 Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow™."
 
Hybrid Working: 
At Astellas, we recognize the importance of balancing your work and home life. This role offers a remote working solution so you can optimize the most productive work environment for you to succeed and deliver.
 
Key Responsibilities: 
Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
 Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources.
 Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications.
 Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives.
 Draft reports, presentations, and meeting minutes as needed for executive communication
 Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries.
 Oversee and coordinate office logistics, building facility management.
 Occupational Health and Safety responsibilities.
 
Essential Knowledge & Experience: 
Proven experience in executive assistance, office coordination, or similar administrative roles.
 Strong multitasking, organizational, and time management skills.
 Strong proficiency in MS Office and virtual collaboration tools.
 Analytical, detail-oriented with the ability to manage complex tasks.
 Quick learner with a sharp, results-oriented approach.
 Experience coordinating cross-functional teams and liaising with senior stakeholders.
 Discretion and confidentiality in handling sensitive information.
 Fluency in written and spoken business English.
 
Preferred Experience: 
Familiarity with compliance and regulatory requirements in the healthcare sector.
 
Education: 
Bachelor’s degree, or equivalent.
 
Additional Information: 
This is a permanent, full-time position.
 Location: This position is based in Istanbul, Türkiye.
 This position follows our hybrid working model. Role requires a blend of home and a minimum of 3 days per week in our Istanbul office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 #LI-Istanbul #LI-Hybrid #LI-MO1

Executive Assistant to the General Manager

Explore 734+ Administrative manager in Turkey this December. Find roles across top companies and apply now to boost your career.

734 administrative manager jobs IN Turkey

Administrative Manager

International Finance & Administrative Manager

Administrative Affairs Manager

Administrative Affairs Manager

Executive Assistant

Plant Management Manager

Executive Assistant to the General Manager