administrative office assistant

Century Energy International LLC

<p><b>Job Title:</b> Admin Assistant ( Immediately Join)</p><p><b>Location:</b> Abu Dhabi</p><p><b>Job Summary:</b><br/>We are seeking a detail-oriented and proactive Admin Assistant to support daily office operations. The ideal candidate will have experience in procurement, basic accounting, administration, and logistics coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle general administrative tasks including documentation, filing, and correspondence</li><li>Assist with procurement activities such as preparing LPOs, sourcing suppliers, and tracking orders</li><li>Support basic accounting tasks (invoicing, petty cash, expense tracking, and data entry)</li><li>Coordinate logistics, including shipment arrangements, delivery follow-ups, and documentation</li><li>Maintain records of inventory, purchases, and vendor communications</li><li>Liaise with internal departments and external vendors as required</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in administration, procurement, accounting, or logistics</li><li>Basic knowledge of accounting principles and procurement processes</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Attention to detail and ability to meet deadlines</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in Admin for over 3+ years</li></ul><p><b>Employment Type:</b> Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div></div><div><div><div><div><div><div><div><div><div><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Abu Dhabi, UAE - Site
</b></p><p></p><p>Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Only UAE nationals will be considered for this role.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant ( UAE National )

Ali & Sons Holding LLC

<div>
 <p>
  <strong>
   We&rsquo;re Hiring: Personal Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location: Abu Dhabi, UAE
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Ali &amp; Sons
  </strong>
  is seeking a highly organized, proactive, and professional
  <strong>
   Personal Assistant
  </strong>
  to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 </p>
 <p>
 </p>
 <p>
  The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive administrative support to the Capital Management/Investment team.
  </li>
  <li>
   Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
  </li>
  <li>
   Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
  </li>
  <li>
   Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
  </li>
  <li>
   Assist in maintaining internal databases and documentation related to the investment portfolio.
  </li>
  <li>
   Coordinate internal approvals and circulation of investment documents to relevant departments.
  </li>
  <li>
   Maintain filing systems and document management for investment-related files.
  </li>
  <li>
   Coordinate logistics for investment team events, conferences, and external meetings.
  </li>
  <li>
   Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive financial and corporate information.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
  </li>
  <li>
   Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
  </li>
  <li>
   Background in Investment/Finance is a plus.
  </li>
  <li>
   Technical Skills:
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  </li>
  <li>
   Experience with document management systems is preferred.
  </li>
  <li>
   Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
  </li>
  <li>
   Strong organizational, multitasking, and time management skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   High level of professionalism, discretion, and attention to detail.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <ul>
  <li>
   Be part of a leading and diversified business group in the UAE.
  </li>
  <li>
   Work closely with senior leadership and investment professionals.
  </li>
  <li>
   Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
  </li>
  <li>
   Thrive in a professional, collaborative, and growth-oriented environment.
  </li>
 </ul>
</div>


Personal Assistant

Salayel Hospitality

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 <strong>
  Salayel
 </strong>
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 <strong>
  fluency in Arabic and English
 </strong>
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Help Desk &amp; Operations Support
 <br/>
 <br/>
 <ul>
  <li>
   Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
  </li>
  <li>
   Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
  </li>
  <li>
   Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
  </li>
  <li>
   Escalate unresolved issues, complaints, and operational concerns to management when required.
  </li>
  <li>
   Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
  </li>
  <li>
   Maintain clear communication with stakeholders regarding request status and service updates.
   <br/>
   <br/>
  </li>
 </ul>
 Administration &amp; Office Management
 <br/>
 <br/>
 <ul>
  <li>
   Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
  </li>
  <li>
   Maintain accurate records, databases, and filing systems (electronic and physical).
  </li>
  <li>
   Manage schedules and diaries to ensure efficient coordination of operational activities.
  </li>
  <li>
   Monitor office supplies, manage inventory, and coordinate replenishment when required.
  </li>
  <li>
   Support day-to-day office coordination and assist in resolving operational issues.
   <br/>
   <br/>
  </li>
 </ul>
 Documentation &amp; Reporting
 <br/>
 <br/>
 <ul>
  <li>
   Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
  </li>
  <li>
   Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
  </li>
  <li>
   Prepare daily, weekly, monthly, and ad hoc operational reports as required.
  </li>
  <li>
   Maintain transmittal logs, attendance records, leave records, and operational documentation.
  </li>
  <li>
   Support document control and record management processes.
   <br/>
   <br/>
  </li>
 </ul>
 Coordination
 <br/>
 <br/>
 <ul>
  <li>
   Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
  </li>
  <li>
   Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
  </li>
  <li>
   Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
  </li>
  <li>
   Perform additional duties as assigned by management.
   <br/>
   <br/>
  </li>
 </ul>
 Key Performance Indicators (KPIs)
 <br/>
 <br/>
 <ul>
  <li>
   Timely logging and closure of helpdesk requests.
  </li>
  <li>
   Accurate tracking and reporting of service requests.
  </li>
  <li>
   Timely submission of monthly inventory and operational reports.
  </li>
  <li>
   Up-to-date SOPs and operational documentation.
  </li>
  <li>
   Effective coordination and resolution of operational issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 Education
 <br/>
 <br/>
 Diploma in any discipline (Administration or Business Administration preferred).
 <br/>
 <br/>
 Office Management certification is an advantage.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 Minimum
 <strong>
  3 years of experience
 </strong>
 in helpdesk coordination, administration, or operations support.
 <br/>
 <br/>
 Experience in
 <strong>
  property management, facilities management, or service coordination
 </strong>
 is preferred.
 <br/>
 <br/>
 Skills &amp; Knowledge
 <br/>
 <br/>
 <ul>
  <li>
   Fluency in Arabic and English (spoken and written) &ndash; mandatory.
  </li>
  <li>
   Strong knowledge of helpdesk coordination and administrative processes.
  </li>
  <li>
   Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
  </li>
  <li>
   Advanced MS Office skills.
  </li>
  <li>
   Excellent communication, organization, and multitasking abilities.
  </li>
  <li>
   High attention to detail and strong customer service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 Job Challenges
 <br/>
 <br/>
 <ul>
  <li>
   Managing high volumes of service requests and urgent operational issues.
  </li>
  <li>
   Coordinating between multiple departments and service providers.
  </li>
  <li>
   Maintaining service quality and response times in a fast-paced operational environment.
  </li>
 </ul>
</div>


Help Desk Coordinator (Arabic Speaker)

Al Qadi Medical Center

<p>We are looking for a reliable and customer-focused Pharmacist Assistant to support daily pharmacy operations.<br/>Responsibilities include assisting customers,<br/>preparing and organizing medications,<br/>maintaining inventory,<br/>handling cashier duties,<br/>and providing administrative support to the pharmacist.</p><p>Work Location: In person</p>

WE’RE HIRING! Pharmacist Assistant

The Wave Lounge Beauty Spa

<p><b>Role Overview</b></p><p>We are seeking a proactive and creative <b>Marketing &amp; Content Assistant</b> to support the day-to-day execution of marketing activities across our business units. This is a hands-on, in-house role focused on content creation, social media posting, and supporting branch-level promotional needs. The role is administrative and execution-focused, rather than strategic or managerial.</p><p><b>Key Responsibilities</b></p><p><i>Basic Content Creation &amp; Posting</i></p><ul><li>⁠ ⁠Create and schedule basic content for business social media platforms</li><li>⁠Ensure content is aligned with brand guidelines and current campaigns</li><li>Maintain a consistent posting schedule</li></ul><p><i>Branch Marketing Support</i></p><ul><li>⁠ ⁠Work closely with branch managers to support ongoing promotions and campaigns</li><li>⁠Design quick-turnaround marketing materials (e.g., offers, discounts, event creatives) using tools such as Canva</li><li>⁠Adapt templates for different branches and promotions</li></ul><p><i>Creative Requests Management</i></p><ul><li>Act as the point of contact for all internal creative requests</li><li>Manage and prioritize incoming requests from branches</li><li>⁠Ensure timely delivery of all marketing assets</li></ul><p><i>Influencer Coordination</i></p><ul><li>⁠ ⁠Assist in coordinating influencer visits and collaborations</li><li>⁠Track basic performance metrics (reach, engagement, redemptions, where applicable)</li><li>Maintain simple reports on influencer ROI</li></ul><p><i>Administrative Support</i></p><ul><li>⁠ ⁠Organize and maintain a library of marketing assets and templates</li><li>Assist in basic reporting on campaign performance</li><li>Support the wider marketing team with ad hoc tasks as required</li></ul><p><b>Requirements</b></p><ul><li>⁠ ⁠1&ndash;2 years&rsquo; experience in marketing, social media, or a similar role</li><li>Strong working knowledge of Canva (or similar design tools)</li><li>Basic understanding of social media platforms (Instagram, TikTok, etc.)</li><li>Highly organized with the ability to manage multiple requests</li><li>Strong attention to detail and ability to follow brand guidelines</li><li>⁠Good communication skills and ability to work with multiple stakeholders</li><li>A proactive, can-do attitude, able to work with own initiative</li></ul><p><i><b>Profile We&rsquo;re Looking For;</b></i></p><ul><li>⁠ ⁠Execution-focused rather than strategic</li><li>Creative but practical, able to deliver quick, clean work without overcomplicating</li><li>⁠ ⁠Team player who can support multiple branches simultaneously</li></ul><p>Work Location: In person</p>

Marketing & Content Assistant

DeFi Technologies LLC

<p><b>About the Role</b></p><p>We are seeking an exceptional Receptionist &amp; Showroom Executive to become the face and operational backbone of our Abu Dhabi facility.</p><p>This position is ideal only for a well organized, well groomed, and proactive professional who enjoys creating structure, maintaining high standards, and ensuring that daily office operations run seamlessly without supervision.</p><p>We are looking for someone who takes ownership of their responsibilities, anticipates needs before they arise, and approaches every task with professionalism, attention to detail, and a service-oriented mindset.</p><p>This is not a passive reception role. The successful candidate will be trusted to manage office operations independently, coordinate with multiple stakeholders, and contribute to maintaining a professional and efficient workplace environment.</p><p><b>Key Responsibilities</b></p><p>Front Office &amp; Visitor Experience</p><ul><li>Welcome visitors, VIP customers, and business partners professionally</li><li>Manage incoming calls, emails, and correspondence</li><li>Represent the company with confidence, professionalism, and excellent communication skills</li><li>Ensure reception and common areas consistently reflect the company's standards</li></ul><p>Office Administration</p><ul><li>Coordinate day-to-day office operations with minimal supervision</li><li>Maintain physical and digital filing systems and company records</li><li>Prepare business correspondence, reports, presentations, and internal documentation</li><li>Manage office supplies, inventory, and vendor relationships</li><li>Track renewals, licenses, contracts, insurance policies, and other administrative requirements</li><li>Maintain calendars and support meeting coordination</li></ul><p>Operational Support</p><ul><li>Coordinate meetings, company visits, and internal events</li><li>Follow up on action items and administrative deadlines</li><li>Liaise effectively with employees, suppliers, clients, and external stakeholders</li></ul><p>Financial Administration</p><ul><li>Manage petty cash and expense records</li><li>Support invoice tracking and administrative accounting processes</li><li>Maintain accurate administrative records and supporting documentation</li></ul><p>Ownership &amp; Continuous Improvement</p><ul><li>Identify operational gaps and resolve issues proactively</li><li>Recommend improvements to administrative processes and office procedures</li><li>Take responsibility for ensuring the office remains organized, efficient, and well-managed at all times</li></ul><p><b>Candidate Profile</b></p><p>We are interested in professionals who demonstrate maturity, initiative, and strong business etiquette.</p><p><b>Required Qualifications</b></p><ul><li>2&ndash;5 years of experience in office administration, executive support, front office, or receptionist roles</li><li>Fluent Arabic and English (spoken and written)</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>Ability to work independently and manage competing priorities</li><li>High level of professionalism, discretion, and reliability</li><li>Strong attention to detail and follow-through</li></ul><p><b>Preferred Attributes</b></p><ul><li>Experience supporting senior management or executives</li><li>Experience working in professional services, technology, engineering, finance, or corporate environments</li><li>Ability to remain composed and professional in a fast-paced environment</li><li>Strong problem-solving mindset</li><li>Natural ability to build positive relationships with colleagues, clients, and visitors</li></ul><p><b>What Success Looks Like</b></p><p>The successful candidate will be someone who:</p><ul><li>Notices issues before they become problems</li><li>Maintains exceptional organization without being reminded</li><li>Communicates professionally with clients, suppliers, and colleagues</li><li>Takes ownership of tasks from start to completion</li><li>Creates a positive and professional experience for everyone who interacts with the company</li></ul><p><b>Benefits</b></p><ul><li>As per UAE laws</li><li>Salary + Sales Commission</li><li>Annual Performance Bonus</li><li>Health Insurance</li></ul><p><b>About 8Berry.com - Showroom</b></p><p>8Berry.com is a new ecommerce company based in Abu Dhabi. We opened a showroom to play the role as customer experience center and to do offline sales. We have curated helpful products across various categories that can make an impact in customers daily life.</p><p><b>About RunTech - Office</b></p><p>Run is a technology company focused on AI and Blockchain data center solutions. It aims to work with Government and Top 50 companies in the UAE and GCC countries. We expect VIP guests and key customers to visit the office for meetings and to experience the products and services installed in the facility. We would like the candidate to host the guests in a professional manner to give the best impression on the company and the brand.</p><p>Pay: AED5,000.00 - AED8,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your UAE Work Visa status (Own visa / Sponsored visa / visa required)?</li></ul><ul><li>What is your UAE Driver&rsquo;s License status (Have / Pursuing / Planning / No Plans)?</li><li>Accommodation (Has Accommodation / Require Accommodation)?</li><li>Will you be able to sign a 2 years contract (Yes / No)?</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Work Location: In person</p>

Showroom Executive (Female) - (Showroom & Office)

Explore 175+ Administrative office assistant in Abu Dhabi this July. Find roles across top companies and apply now to boost your career.