confirmed product manager (b2b saas data & ai)

accountant

dental assistant

account executive

account manager

administrative assistant

administrative office assistant

RIKAS Hospitality Group

<div>
 
 
 Job Purpose
 
 
 
 The Administrative Assistant supports the Head of Catering Division in managing the administrative, operational, and coordination aspects of both luxury event catering and corporate catering activities. The role ensures that all back-office, documentation, and communication processes are executed efficiently to maintain the highest operational and service standards expected from a premium catering brand.
 
 
 
 Key Responsibilities
 
 
 
 1. Administrative &amp; Operational Support
 
 <ul>
 <li>
 Handle day-to-day administrative duties including correspondence, filing, document control, and office coordination.
 </li>
 <li>
 Prepare and manage quotations, proposals, contracts, purchase orders, and invoices across both event and corporate catering projects.
 </li>
 <li>
 Maintain accurate and organized records for clients, suppliers, and internal documentation.
 </li>
 <li>
 Support the Head of Catering Division in preparing reports, presentations, and internal communications.
 </li>
 <li>
 Coordinate with finance and procurement on expense reports, petty cash, and supplier payments.
 </li>
 </ul>
 
 2. Event &amp; Project Coordination
 
 <ul>
 <li>
 Assist in planning and coordination of luxury events and corporate catering projects, ensuring alignment across culinary, logistics, and service teams.
 </li>
 <li>
 Manage event documentation including production sheets, client briefs, and function orders.
 </li>
 <li>
 Liaise with venues, suppliers, and brand partners to ensure logistics, deliveries, and permits are properly arranged.
 </li>
 <li>
 Support in scheduling tastings, walkthroughs, and post-event reports.
 </li>
 </ul>
 
 3. Corporate &amp; Contract Catering Support
 
 <ul>
 <li>
 Maintain and update daily service schedules, delivery plans, and client consumption logs for corporate accounts.
 </li>
 <li>
 Coordinate menu rotations, delivery timing, and service standards with the kitchen and operations teams.
 </li>
 <li>
 Support contract renewal documentation, client reporting, and performance tracking.
 </li>
 </ul>
 
 4. Procurement &amp; Supplier Coordination
 
 <ul>
 <li>
 Issue and follow up on purchase orders and supplier deliveries.
 </li>
 <li>
 Maintain supplier lists, pricing sheets, and cost-tracking records.
 </li>
 <li>
 Coordinate with the kitchen and logistics team to monitor inventory and ensure timely replenishment.
 </li>
 </ul>
 
 5. Communication &amp; Internal Coordination
 
 <ul>
 <li>
 Act as the communication bridge between the Head of Catering Division and cross-functional teams (culinary, logistics, HR, finance, design).
 </li>
 <li>
 Manage internal calendars, meeting agendas, and action item follow-ups.
 </li>
 <li>
 Handle client and supplier calls and emails with professionalism, ensuring timely responses and updates.
 </li>
 </ul>
 
 6. HR &amp; Training Support
 
 <ul>
 <li>
 Assist with onboarding documentation and scheduling of new catering staff.
 </li>
 <li>
 Maintain updated records of training, certifications, and performance evaluations for service and kitchen teams.
 </li>
 <li>
 Support event staffing coordination and availability tracking.
 </li>
 </ul>
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking skills with high attention to detail.
 </li>
 <li>
 Strong written and verbal communication in English (French an advantage).
 </li>
 <li>
 Excellent command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Discretion and professionalism when handling sensitive client information.
 </li>
 <li>
 Calm under pressure, adaptable to last-minute changes, and comfortable in a fast-paced environment.
 </li>
 <li>
 Understanding of luxury hospitality standards and client service etiquette.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Hospitality Management, or related field.
 </li>
 <li>
 Minimum 3 years of experience in administrative or coordinator roles, preferably within catering, hospitality, or events.
 </li>
 <li>
 Prior experience supporting senior management or operations in a luxury or B2B environment preferred.
 </li>
 </ul>
 
 
 Working Conditions
 
 
 <ul>
 <li>
 Primarily office-based with regular visits to event venues, kitchens, and partner sites.
 </li>
 <li>
 Flexibility required to support events during evenings, weekends, and holidays when needed.
 </li>
 </ul>
</div>

Administrative Assistant

Sadaf Premium Design and Contracting LLC

Admin / Office Executive (UAE National Only)DUBAI ,UAESadaf Premium Interior Design &amp; Contracting LLCJob DescriptionSadaf Premium Interior Design &amp; Contracting LLC is hiring a motivated Admin / Office Executive to support daily office and administrative operations. This role is ideal for UAE Nationals, including fresh graduates or early-career candidates, who want real exposure and long-term career growth in a professional organization.If you&rsquo;re organized, communicate well, and can handle responsibility without being babysat &mdash; apply.⸻Key Responsibilities<ul><li>Handle daily administrative and office operations</li><li>Manage emails, phone calls, and office correspondence</li><li>Assist HR and Accounts teams with documentation and records</li><li>Prepare reports, letters, internal memos, and office documents</li><li>Coordinate general office activities and provide operational support</li></ul>⸻Requirements<ul><li>UAE National (mandatory)</li><li>Fresh graduates or early-career candidates are welcome</li><li>Strong communication and basic office skills</li><li>Ability to multitask and handle responsibilities independently</li><li>Basic knowledge of MS Office (Word, Excel, Email)</li></ul>⸻What We Offer<ul><li>Career development and learning opportunities</li><li>Supportive professional work environment</li><li>Long-term growth potential within the company</li></ul>⸻How to ApplyEmail your CV to: hr@sadafpremiuminteriors.comContact: 050 852 9841Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Admin / Office Executive (UAE National Only)

Confidential

<div>
 
 
 About the Company
 
 : We are seeking for a detail-oriented Administrator to oversee and streamline the administrative aspects of our facilities.
 
 
 
 
 
 
 About the Role
 
 : We are looking for proactive ,dynamic candidate who can work under pressure. This role involves managing various administrative tasks to ensure the smooth operation of our facilities.
 
 
 
 
 
 
 Compensation package
 
 : 4500 AED/Month
 
 
 
 Nationality:
 
 Philippines
 
 
 
 We welcome enthusiastic freshers who are eager to begin their careers in the corporate sector to apply and grow with us.
 
 
 
 
 
 
 
 Required Skills
 
 : MS Office 365 Applications, (Autocad &ndash; ideal but not necessary)
 
 
 
 
 
 
 Responsibilities
 
 :
 
 <ul>
 <li>
 Collaborate and review department KPIs, provide quarterly report to section head.
 </li>
 <li>
 Update the APM Department Procedures document as per requirements given by line manager and section head.
 </li>
 <li>
 Assist the Quality &amp; Support section with implementation of new systems and procedures within the department.
 </li>
 <li>
 Support the section with administrative tasks when required.
 </li>
 <li>
 Coordinate with other Business Units and internal departments on various projects and tasks.
 </li>
 <li>
 Support the team with any additional requirements as per section/department requirements and Manager - Quality &amp; Support directions.
 </li>
 <li>
 Track and monitor the progress of all active FM activities daily.
 </li>
 <li>
 Prepare Weekly and monthly work progress presentation to summarize related FM Activities.
 </li>
 <li>
 Plan and schedule meetings to comply with the contractual deliveries and / or adhoc request.
 </li>
 <li>
 Record Minutes of meeting and track progress.
 </li>
 <li>
 Track FM Contracts&rsquo; Status and support in drafting SLAs &amp; KPIs.
 </li>
 <li>
 Track regulatory compliance records and notify the Team prior expiry of certification.
 </li>
 <li>
 Assist in the creation of QR when required.
 </li>
 <li>
 Communicate effectively with vendors, contractors, and internal stakeholders.
 </li>
 <li>
 Follow up with Service Providers / Vendors for collection of monthly reports and validation of supporting documents.
 </li>
 <li>
 Track invoice submission and Purchase orders Status related to FM.
 </li>
 <li>
 Maintain accurate records of facility-related activities and documentation.
 </li>
 <li>
 Address and resolve facility-related issues promptly and efficiently.
 </li>
 <li>
 Collaborate with cross-functional teams to support overall business objectives.
 </li>
 <li>
 Keep familiarized with industry trends and implement best practices for facilities management.
 </li>
 </ul>
 
 
</div>

ENOC

<div>
 
 
 ob Purpose
 
 
 
 To contribute to the day to day smooth functioning of the department through performing various tasks including, but not restricted to handling departmental communication, office management &amp; any related tasks requested by the line manager.
 
 
 
 
 
 
 Principal Accountabilities
 
 
 
 
 
 
 
 Communication
 
 
 <ul>
 <li>
 Provides comprehensive secretarial assistance to General Manager &amp; the departmental managers and ensures timely submission of reports.
 </li>
 <li>
 Act as a Coordinator between different departments and the terminal employees, to various issues i.e. leave, loan, claims, payroll, personal request, visas, passport &amp; IDs, trouble shoot PC fault as and when required. Responsible for all terminal employees original passport handing over to GR services.
 </li>
 <li>
 Prepares presentations, meeting agendas &amp; takes the minutes of meetings.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Schedules and organises meetings with EIL/HTL Managers and visitors. Maintains, follow up on the meetings and on matters originating from General Manger/Manager Terminals.
 </li>
 <li>
 Assists and coordinates all events hosted by the Terminals HTL Global Management meeting, Certification and award events, Team Building events etc..
 </li>
 <li>
 Collections data, updating and maintaining the information (charts) on Terminal facilities like tankage, layout plan, and statutory license details.
 </li>
 <li>
 Maintains statistics pertaining to Terminal throughputs, no of tanker handled, performance, etc.
 </li>
 <li>
 Arrange and coordinate JAFZA temporary/permanent passes to all EIL, ENOC Group staff and all contractors and visitors.
 </li>
 <li>
 Coordinates with printers, publishers and GPC for procurement of stationary and office supplies.
 </li>
 </ul>
 
 
 
 
 
 General
 
 
 <ul>
 <li>
 Participates proactively as a member of the data management and training team.
 </li>
 <li>
 Renewal of different licences for the terminal such as Free Zone Licence, Operations Fitness Certificate, Radio Licence.
 </li>
 <li>
 Records, monitors and maintains Finger Print (biometric) data based attendance and Office Security Access Systems.
 </li>
 <li>
 Fixing appointments for periodical medical check up for terminal staff and maintaining records as required by HR.
 </li>
 <li>
 Maintains personnel files and maintains confidentiality of all personnel data.
 </li>
 <li>
 Handles leave / loan / claims administration for terminal employees.
 </li>
 <li>
 Enters payroll data in the system relating to employee expense reimbursements.
 </li>
 <li>
 Handles necessary travel arrangements through coordination with government relation &amp; travel agents.
 </li>
 </ul>
 
 
 
 
 
 Minimum Requirements
 
 
 <ul>
 <li>
 Graduation or equivalent qualification (12 grades) with at least 3 years relevant experience.
 </li>
 <li>
 Excellent communication skills in spoken &amp; written (Arabic &amp; English)
 </li>
 <li>
 Multilingual candidates are preferred fluent in English, Arabic
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Enhanced knowledge in Microsoft Office applications (Word, Excel &amp; PowerPoint)
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Seniority Level
 </li>
 <li>
 Associate
 </li>
 <li>
 Industry
 </li>
 <li>
 Oil and Gas
 </li>
 <li>
 Employment Type
 </li>
 <li>
 Full-time
 </li>
 <li>
 Job Functions
 </li>
 <li>
 Administrative
 </li>
 <li>
 Skills
 </li>
 <li>
 Arabic
 </li>
 <li>
 Communication
 </li>
 <li>
 Interpersonal Skills
 </li>
 <li>
 Presentations
 </li>
 <li>
 Office Administration
 </li>
 <li>
 Office Equipment
 </li>
 <li>
 Confidentiality
 </li>
 <li>
 English
 </li>
 <li>
 Problem Solving
 </li>
 </ul>
 
 
</div>

Neovia Logistics

<div>
 
 To carry out a variety Administration and Neovia Operating System (NOS) activities in respect of all Dubai facilities.
 
 
 
 
 
 
 Job Duties:
 
 
 <ul>
 <li>
 Manage and compile evidence to ensure compliance with the Neovia Operating System using the Neovia Enterprise Reporting System.
 </li>
 <li>
 Coordinate with the global NOS team for certifications and Deployment Review Meetings.
 </li>
 <li>
 Document, edit and manage all core and transactional Standard Work Processes.
 </li>
 <li>
 Identify potential process improvements and opportunities to reduce waste in the form of Lean Six Sigma projects.
 </li>
 <li>
 RCCA Creation
 </li>
 <li>
 Manage 5s Events, JDI, Kaizen projects and documentation.
 </li>
 <li>
 Implement and maintain the NOS and Safety Visual Management System.
 </li>
 <li>
 Promote and execute the Continuous Improvement process.
 </li>
 <li>
 Conduct NOS Yellow Belt Training for new joiners and NOS Yellow Belt Refresher Training.
 </li>
 <li>
 Prepare and facilitate Set the knowledge training for NOS Auditors.
 </li>
 <li>
 Monitoring ERS to ensure NOS auditors conduct audits as per the frequency set.
 </li>
 <li>
 Perform the (bi-monthly/quarterly) NOS self-assessments in the Neovia Enterprise Reporting System.
 </li>
 <li>
 Prepare and manage the Area and Facility Key Objective Plans.
 </li>
 <li>
 Ensure PQVC metrics and boards are up to date and facilitate RCCA discussions if required
 </li>
 <li>
 Customer Satisfaction Survey
 </li>
 <li>
 Carry out Ad hoc operational responsibilities
 </li>
 </ul>
 
 
 
 
 
 Skill &amp; Job Requirements:
 
 
 
 
 
 Administrative Activities:
 
 
 
 <ul>
 <li>
 Closely work with Operations and safety Department and assist them in visual management
 </li>
 <li>
 Assist accounts Team with invoices and PO creation
 </li>
 </ul>
 
 
 
 Job Requirements:
 
 
 
 <ul>
 <li>
 Candidate should possess a Bachelor&rsquo;s degree in non-technical - related course, ideally with 2 years experience in similar role
 </li>
 <li>
 Detail-oriented with good interpersonal and English communication skills
 </li>
 <li>
 Planning and organizing skills are essential with the ability to multi-task in a demanding environment.
 </li>
 <li>
 Proficient in the use of MS Office.
 </li>
 <li>
 NOS green belt trained and certified will be an added advantage.
 </li>
 <li>
 We are seeking candidates inside the country (UAE)
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Jebel Ali Free zone, Dubai, UAE.
 
 
 
 Benefits:
 
 Salary and Benefits as per UAE Labor Law
 
</div>

Warehouse Administrative Assistant

RAS Investment Group

Job description:Job Title: Human Resources Assistant Department: Human Resources Reports To: HR ManagerJob Summary: The Human Resources Assistant supports daily HR operations, ensuring smooth and efficient administrative processes. This role is responsible for maintaining employee records, assisting with recruitment, and onboarding, managing documentation, and providing administrative support to the HR department.Key Responsibilities:<ul><li>Maintain and update employee personnel files and HR databases.</li><li>Prepare employment letters, contracts, memos, and other HR documents.</li><li>Assist in recruitment processes &mdash; posting jobs, screening CVs, scheduling interviews.</li><li>Support onboarding and offboarding procedures.</li><li>Handle employee inquiries related to HR policies, leaves, and benefits.</li><li>Track attendance, leave balances, and overtime records.</li><li>Coordinate with PRO or government relations officer for visa and labor procedures.</li><li>Assist in payroll preparation by providing relevant employee data.</li><li>Prepare HR reports and ensure confidentiality of information.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of HR or administrative experience (UAE experience preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication in English (Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Knowledge of UAE Labor Law and HR procedures.</li><li>High attention to detail and ability to maintain confidentiality.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthExperience:<ul><li>HR Assistant: 2 years (Required)</li></ul>

HR Assistant

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 Learn more: www.waagnerbiro-bridgesystems.com 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Administration Assistant ( UAE National )

Explore 552+ Administrative office assistant in Dubai this February. Find roles across top companies and apply now to boost your career.

552 administrative office assistant jobs In Dubai

Administrative Assistant

Admin / Office Executive (UAE National Only)

Administrative Assistant

Administrative Assistant

Warehouse Administrative Assistant

HR Assistant

Administration Assistant ( UAE National )