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administrative office assistant

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Administrative Assistant

Müller's Solutions

<div>
 M&uuml;ller's Solutions, a leading tech consulting firm specializing in Technology consulting, Managed Services, SAP implementation &amp; Support, and Global Tech Recruitment, is seeking a dedicated and detail-oriented Administrative Assistant who is fluent in Arabic to join our dynamic team. With offices in Germany, Saudi Arabia, United Arab Emirates, and Egypt, we pride ourselves on delivering innovative solutions that drive progress and success for our clients. We empower businesses to optimize operations and streamline their processes.
 
 
 In this role, you will provide comprehensive administrative support to our team, focusing on enhancing efficiency and coordination within the office. Your contributions will be essential in facilitating communication with our Arabic-speaking clients and stakeholders, ensuring that all administrative tasks are handled promptly and professionally.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support, including handling correspondence, scheduling meetings, and managing calendars
 </li>
 <li>
 Assist in preparing reports, presentations, and documentation as needed
 </li>
 <li>
 Serve as a point of contact for Arabic-speaking clients and stakeholders, ensuring clear communication and support
 </li>
 <li>
 Maintain organized records and files, both digital and physical
 </li>
 <li>
 Coordinate travel arrangements and logistics for team members
 </li>
 <li>
 Support the team in project management and other ad-hoc administrative tasks
 </li>
 <li>
 Contribute to the overall efficiency of the office by implementing best practices in administrative procedures
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an Administrative Assistant or in a similar role
 </li>
 <li>
 Fluency in Arabic and English, both spoken and written
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to work independently and as part of a team in a fast-paced environment
 </li>
 <li>
 Knowledge of basic office procedures and administrative processes
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field is a plus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Why Join Us:
 
 
 Opportunity to work with a talented and passionate team.
 
 
 Competitive salary and benefits package.
 
 
 Exciting projects and innovative work environment.
</div>

Administrative Assistant (Arabic Speaker)

Muller's Solutions

<div>M&uuml;ller's Solutions, a leading tech consulting firm specializing in Technology consulting, Managed Services, SAP implementation &amp; Support, and Global Tech Recruitment, is seeking a dedicated and detail-oriented Administrative Assistant who is fluent in Arabic to join our dynamic team. With offices in Germany, Saudi Arabia, United Arab Emirates, and Egypt, we pride ourselves on delivering innovative solutions that drive progress and success for our clients. We empower businesses to optimize operations and streamline their processes.
In this role, you will provide comprehensive administrative support to our team, focusing on enhancing efficiency and coordination within the office. Your contributions will be essential in facilitating communication with our Arabic-speaking clients and stakeholders, ensuring that all administrative tasks are handled promptly and professionally.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Provide administrative support, including handling correspondence, scheduling meetings, and managing calendars</li>
<li>Assist in preparing reports, presentations, and documentation as needed</li>
<li>Serve as a point of contact for Arabic-speaking clients and stakeholders, ensuring clear communication and support</li>
<li>Maintain organized records and files, both digital and physical</li>
<li>Coordinate travel arrangements and logistics for team members</li>
<li>Support the team in project management and other ad-hoc administrative tasks</li>
<li>Contribute to the overall efficiency of the office by implementing best practices in administrative procedures</li>
</ul>Requirements<ul>
<li>Proven experience as an Administrative Assistant or in a similar role</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Excellent organizational and time management skills</li>
<li>Strong attention to detail and problem-solving abilities</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Strong communication and interpersonal skills</li>
<li>Ability to work independently and as part of a team in a fast-paced environment</li>
<li>Knowledge of basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is a plus</li>
</ul>Benefits
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Kalandoor Building Contracting

Job OverviewWe are seeking a detail-oriented and organized Administrative &amp; Clerical Assistant to support our daily office operations. The ideal candidate must have completed a course in Engineering or Accounting, with strong analytical skills and the ability to handle documentation, reports, coordination, and basic technical or financial tasks.Key Responsibilities<ul><li>Perform general clerical duties such as filing, data encoding, document management, scanning, and correspondence.</li><li>Assist in preparing technical or financial reports, depending on background.</li><li>Coordinate with internal departments regarding project documents, permits, billing, or procurement.</li><li>Maintain accurate records, logs, and databases.</li><li>Support engineers or accountants with administrative tasks.</li><li>Handle phone calls, scheduling, and email communication.</li><li>Ensure compliance with company policies and document control procedures.</li></ul>Qualifications<ul><li>Must be a graduate of Engineering (any field) or Accounting.</li><li>Strong administrative and organizational skills.</li><li>Proficient in MS Office applications (Word, Excel, PowerPoint).</li><li>Good communication and time-management skills.</li><li>Fresh graduates are encouraged to apply; experience in admin work is an advantage.</li></ul>How to ApplySend your resume to hr3@kalandoor.com with the subject line: Application &ndash; Admin &amp; Clerical Assistant.Job Types: Full-time, PermanentPay: AED2,500.00 - AED4,500.00 per month

Administrative & Clerical Assistant (Engineering or Accounting Background Required)

ScoreCarts

Job Title: Administrative AssistantLocation: Dubai &ndash; Hybrid Employment Type: Full-Time Salary: AED 1,000 &ndash; 1,500 per month (based on experience)Job OverviewWe are looking for a reliable and detail-oriented Administrative Assistant to support our team with daily administrative tasks, data management, report preparation, and progress tracking. The ideal candidate is highly proficient in Microsoft Excel and Word, well-organized, proactive, and comfortable working in a fast-paced environment.Key Responsibilities<ul><li>Prepare, format, and update regular reports (daily/weekly/monthly) using Microsoft Excel and Word</li><li>Collect, clean, and verify data from team members to ensure accuracy before submission</li><li>Track task and project progress, follow up with team members, and update status sheets/trackers</li><li>Maintain organized filing systems (digital and physical) for reports, contracts, and documents</li><li>Schedule meetings, prepare agendas, and take minutes when required</li><li>Assist in preparing presentations in PowerPoint when needed</li><li>Support the team with ad-hoc tasks and urgent requests</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as an Administrative Assistant, Data Entry Clerk, or similar role (at least 1&ndash;2 years)</li><li>Excellent knowledge of Microsoft Office &ndash; especially Excel (pivot tables, formulas, data validation, conditional formatting) and Word (mail merge, styles, templates)</li><li>Strong attention to detail and high accuracy in data handling</li><li>Good written and spoken English (Arabic is a plus)</li><li>Ability to prioritize tasks and meet deadlines</li><li>Strong organizational and time-management skills</li><li>Positive attitude, team player, and willing to learn</li><li>High school diploma or higher</li></ul>We Offer<ul><li>Hybrid position (5&ndash;6 days/week depending on project load)</li><li>Salary: AED 1,000 &ndash; 1,500 per month</li><li>Public holidays as per UAE labor law</li><li>Friendly and supportive team environment</li><li>Opportunity for growth for outstanding performers</li></ul>Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED1,000.00 - AED1,500.00 per monthApplication Question(s):<ul><li>Have you read the salary package in the job description?</li><li>Do you require an employment visa?</li></ul>Experience:<ul><li>excel: 2 years (Required)</li><li>power point: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

COMMOVA

<div>
 
 
 Company Description
 
 
 
 COMMOVA is a Dubai-based creative systems company that specializes in building strategic brand infrastructure across the MENA region. By combining strategy, content, and cultural intelligence, COMMOVA helps founders, companies, and brands achieve impactful storytelling, scalability, and commercial success. The team is dedicated to driving growth and creating meaningful connections through innovative approaches tailored to the unique needs of each client. COMMOVA is at the forefront of transforming brands into influential forces in their industries.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role based in Dubai for an Administrative Assistant. The Administrative Assistant will handle daily tasks that include providing administrative and clerical support, managing communications, organizing schedules, and supporting executives with administrative needs. The role requires attention to detail, strong organizational skills, and the ability to manage multiple responsibilities efficiently.
 
 
 
 
 
 
 What You Will Do
 
 
 <ul>
 <li>
 
 Manage essential documentation:
 
 &nbsp;Prepare and update contracts, quotations, invoices, and simple presentations.
 </li>
 <li>
 
 Maintain organized records:
 
 &nbsp;Keep all client folders, documents, deliverables, and payments structured and updated.
 </li>
 <li>
 
 Handle daily operations:
 
 &nbsp;Manage printing, scanning, filing, and day-to-day office tasks efficiently.
 </li>
 <li>
 
 Social media support:
 
 &nbsp;Create and post simple on-brand content on the company's and founder&rsquo;s LinkedIn profiles.
 </li>
 <li>
 
 Market research:
 
 &nbsp;Track competitor agencies, collect updates, and prepare weekly reports.
 </li>
 <li>
 
 Business development:
 
 &nbsp;Research new potential clients and build organized lead lists.
 </li>
 <li>
 
 Team coordination:
 
 &nbsp;Support the team with scheduling, basic coordination, and follow-ups.
 </li>
 <li>
 
 Project assistance:
 
 &nbsp;Assist in shoot preparation, organizing files, and labeling content.
 </li>
 <li>
 
 Internal documentation:
 
 &nbsp;Update company templates, SOPs, checklists, and internal documents.
 </li>
 <li>
 
 Founder support:
 
 &nbsp;Assist the founder with daily admin tasks and reminders.
 </li>
 </ul>
 
 
 
 
 
 Who We&rsquo;re Looking For
 
 
 <ul>
 <li>
 
 Minimum 1-2 years of proven experience
 
 &nbsp;in an admin, office support, or similar role&nbsp;
 
 is required.
 
 </li>
 <li>
 
 Strong English communication skills
 
 &nbsp;(written and verbal).
 </li>
 <li>
 
 Highly organized
 
 , consistent, and detail-oriented, with the ability to follow systems accurately.
 </li>
 <li>
 
 Comfortable using Google Workspace
 
 &nbsp;(Drive, Docs, Sheets).
 </li>
 <li>
 
 A quick learner
 
 &nbsp;with strong attention to detail.
 </li>
 <li>
 
 Good at research
 
 &nbsp;and structuring information logically.
 </li>
 <li>
 
 Familiar with basic social media posting
 
 &nbsp;(especially LinkedIn).
 </li>
 <li>
 
 Able to handle repetitive tasks
 
 &nbsp;with accuracy and a positive attitude.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications (Bonus Points)
 
 
 <ul>
 <li>
 Experience in a previous admin or office support role.
 </li>
 <li>
 Basic understanding of marketing or creative agencies.
 </li>
 <li>
 Comfortable using Notion or similar project management tools.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A supportive and dynamic environment inside a fast-growing creative agency.
 </li>
 <li>
 Hands-on experience across multiple parts of the business.
 </li>
 <li>
 Real growth opportunities as COMMOVA expands, with a clear career path.
 </li>
 </ul>
 
 
 
</div>

KSAB

JOB DESCRIPTION:- Compile customer data from various sources on a variety of standardized forms.- Input data into the system and excel sheets.- Manage and record daily finances (sales, expense)- Recording customer payments and balancing sheets- Submission of daily, weekly and monthly reports.- Assist in customer service and operations during peak days- Creating financial reports- Perform other related tasks as delegated by managers.Requirements- College graduate- Ability to communicate in English properly- Proficient in Microsoft Word and Excel- Must be willing to work on a flexible time schedule and home environment- Minimum 2 years experience in fnb, restaurant or food industry- Minimum 2 years experience in accounts- Knowledgeable in using social media apps, FB, IG, Whats app, tiktok- Team player, goal oriented, extrovertJob Type: TemporaryPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>administrative assistant: 2 years (Required)</li></ul>

Accounts and Administrative Assistant

Explore 3137+ Administrative office assistant in Dubai this December. Find roles across top companies and apply now to boost your career.

3137 administrative office assistant jobs IN Dubai

Administrative Assistant

Administrative Assistant (Arabic Speaker)

Administrative Assistant (Arabic Speaker)

Administrative & Clerical Assistant (Engineering or Accounting Background Required)

Administrative Assistant

Administrative Assistant

Accounts and Administrative Assistant