executive assistant

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office administrator

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administrative office assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

Saleh Omer Bin Haider Group

Position: Admin Assistant Days Off: Friday and Saturday Working Hours: 7:30 AM to 5:00 PM Location: To be determined by managementJob Description: We are seeking a highly organized and efficient Admin Assistant to join our team. The ideal candidate will handle various administrative and clerical tasks, ensuring smooth operations within the organization. This role requires excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the management team and other departments.</li><li>Prepare, manage, and file correspondence, reports, and documents.</li><li>Coordinate meetings, appointments, and schedules.</li><li>Handle incoming and outgoing communications, including emails and phone calls.</li><li>Maintain organized records and ensure confidentiality of sensitive information.</li><li>Assist with the preparation of presentations and other office materials.</li><li>Manage office supplies and coordinate procurement as needed.</li><li>Perform other administrative tasks as assigned by the management.</li></ul>Requirements:<ul><li>UAE Nationals with Family Book (mandatory).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Previous administrative experience is a plus but not required.</li></ul>Location: The exact workplace location will be decided by the management.If you meet the above qualifications and are interested in this opportunity, we encourage you to apply.Job Types: Full-time, PermanentPay: AED6,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>UAE Citizen with Family Book?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant - UAE National Only

Muller's Solutions

<div>M&uuml;ller's Solutions, a leading tech consulting firm specializing in Technology consulting, Managed Services, SAP implementation &amp; Support, and Global Tech Recruitment, is seeking a dedicated and detail-oriented Administrative Assistant who is fluent in Arabic to join our dynamic team. With offices in Germany, Saudi Arabia, United Arab Emirates, and Egypt, we pride ourselves on delivering innovative solutions that drive progress and success for our clients. We empower businesses to optimize operations and streamline their processes.
In this role, you will provide comprehensive administrative support to our team, focusing on enhancing efficiency and coordination within the office. Your contributions will be essential in facilitating communication with our Arabic-speaking clients and stakeholders, ensuring that all administrative tasks are handled promptly and professionally.
Responsibilities<ul>
<li>Provide administrative support, including handling correspondence, scheduling meetings, and managing calendars</li>
<li>Assist in preparing reports, presentations, and documentation as needed</li>
<li>Serve as a point of contact for Arabic-speaking clients and stakeholders, ensuring clear communication and support</li>
<li>Maintain organized records and files, both digital and physical</li>
<li>Coordinate travel arrangements and logistics for team members</li>
<li>Support the team in project management and other ad-hoc administrative tasks</li>
<li>Contribute to the overall efficiency of the office by implementing best practices in administrative procedures</li> 
</ul> 
 
Requirements 
<ul>
<li>Proven experience as an Administrative Assistant or in a similar role</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Excellent organizational and time management skills</li>
<li>Strong attention to detail and problem-solving abilities</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Strong communication and interpersonal skills</li>
<li>Ability to work independently and as part of a team in a fast-paced environment</li>
<li>Knowledge of basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is a plus</li> 
</ul> 
 
Benefits 
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Administrative Assistant (Arabic Speaker)

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

Shaerp Next

<div>
 
 📍 Location: Dubai, UAE, Silicon Oasis
 
 
 💰 Salary: AED 6,000 &ndash; 7,000 per month
 
 
 🕒 Employment Type: Full-time
 
 
 
 
 
 About the Role
 
 
 Our client is seeking a detail-oriented
 
 Admin Assistant
 
 to support day-to-day administrative and operational tasks within the organization. The role involves coordinating documentation, managing tenant records, and supporting various government-related processes related to property management and utilities.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Prepare
 
 DEWA bills and invoices
 
 for payment in coordination with the Accounts team.
 </li>
 <li>
 Process
 
 DEWA activation applications
 
 for tenants.
 </li>
 <li>
 Create and maintain
 
 tenant records
 
 , issue contracts, and update CRM/ERP systems.
 </li>
 <li>
 Scan and upload documentation to ERP systems for proper recordkeeping.
 </li>
 <li>
 Manage
 
 Ejari certificates
 
 and
 
 Business Operating Permit (BOP)
 
 applications for new and renewing offices.
 </li>
 <li>
 Maintain and manage
 
 service charge invoices
 
 for all buildings.
 </li>
 <li>
 Generate
 
 fuel bills
 
 for the company and subsidiary entities and coordinate payments.
 </li>
 <li>
 Manage
 
 RTA and SALIK accounts
 
 , including weekly top-ups.
 </li>
 <li>
 Process
 
 insurance cheques, receipts, and premium payment certificates
 
 .
 </li>
 <li>
 Add new buildings to
 
 ERP and Ejari systems
 
 .
 </li>
 <li>
 Prepare
 
 Noqodi statements
 
 for payment processing.
 </li>
 <li>
 Coordinate with building security to deliver contracts for tenant handover.
 </li>
 </ul>
 <li>
 </li>
 
 Requirements
 
 <ul>
 <li>
 Familiarity with
 
 DEWA, Ejari, BOP, and RTA processes
 
 in the UAE.
 </li>
 <li>
 Previous
 
 administrative experience in real estate or property management
 
 is preferred.
 </li>
 <li>
 Proficiency in
 
 MS Office (Excel, Word, Outlook)
 
 and ERP systems.
 </li>
 <li>
 Strong
 
 organizational and communication skills
 
 .
 </li>
 <li>
 High attention to detail and accuracy in documentation and data entry.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines.
 </li>
 </ul>
 
 
</div>

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 Job Description
 
 
 
 AECOM's Program Cost Consultancy team is seeking a dynamic and organized
 
 Administrative Assistant
 
 to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.
 
 
 
 As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
 
 
 
 
 Job Summary
 
 
 <ul>
 <li>
 Assist in day-to-day administrative tasks
 </li>
 <li>
 Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
 </li>
 <li>
 Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
 </li>
 <li>
 Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
 </li>
 <li>
 Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
 </li>
 <li>
 Draft and edit professional emails, letters, and other correspondence as needed.
 </li>
 <li>
 Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
 </li>
 <li>
 Collaborate with project managers and team members to assist in project-related administrative tasks.
 </li>
 <li>
 Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
 </li>
 <li>
 Assist in data entry tasks related to project milestones, timelines, and resource allocation.
 </li>
 <li>
 Generate basic reports and analyses to support project managers in monitoring project progress.
 </li>
 <li>
 Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
 </li>
 <li>
 Works under general supervision.
 </li>
 
 </ul>
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma in Business Administration, Office Management, or a related field is preferred.
 </li>
 <li>
 Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and multitasking abilities with a keen eye for detail.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
 </li>
 
 </ul>
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10147438
 
 
 
 Business Line:
 
 Transportation
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Administration
 
 
 
 Work Location Model:
 
 On-Site
 
 
 
</div>

Administrative Assistant إماراتيين (خلاصة القيد)

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
AECOM's Program Cost Consultancy team is seeking a dynamic and organized Administrative Assistant to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.
As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
Job Summary<ul><li>
Assist in day-to-day administrative tasks</li><li>
Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.</li><li>
Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.</li><li>
Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.</li><li>
Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.</li><li>
Draft and edit professional emails, letters, and other correspondence as needed.</li><li>
Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.</li><li>
Collaborate with project managers and team members to assist in project-related administrative tasks.</li><li>
Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.</li><li>
Assist in data entry tasks related to project milestones, timelines, and resource allocation.</li><li>
Generate basic reports and analyses to support project managers in monitoring project progress.</li><li>
Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.</li><li>
Works under general supervision.</li></ul> 

Qualifications 
<ul><li>
Diploma in Business Administration, Office Management, or a related field is preferred.</li><li>
Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Excellent organizational and multitasking abilities with a keen eye for detail.</li><li>
Strong communication skills, both written and verbal.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.</li></ul> 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Explore 699+ Administrative office assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

699 administrative office assistant jobs In Dubai

Administrative Assistant

Administrative Assistant - UAE National Only

Administrative Assistant (Arabic Speaker)

Office Administrator Specialist

Administrative Assistant

Administrative Assistant إماراتيين (خلاصة القيد)

Administrative Assistant إماراتيين (خلاصة القيد)