receptionist

executive assistant

office administrator

administrative assistant

admin assistant

administrative office assistant

ManpowerGroup Middle East

<div>
 
 Our client is looking for a presentable, proactive, cheerful and smart Administrative Assistant to be based in their Dubai office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Cold calling and pre-qualification of leads
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Administrative Assistance skills
 
 
 &bull; Excellent phone and communication skills
 
 
 &bull; Strong clerical skills and attention to detail
 
 
 &bull; Proficiency in office software (e.g. Microsoft Office, Google Suite)
 
 
 &bull; Organizational and time management skills
 
 
 &bull; Ability to multitask and prioritize tasks
 
 
 &bull; 2-3 years experience ias an admin assistant.
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient in online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Nice to have:
 
 
 
 &bull; Interior design knowledge
 
 
 &bull; Experience with high- end furniture brands
 
 
 &bull; Experience in logistics and shipping fields
 
 
 
</div>

Administrative Assistant

Confidential

<div>
 
 
 About the Role:
 
 
 
 We are seeking a detail-oriented and professional
 
 Legal Administrative Assistant
 
 to support our legal team. This role requires strong organizational skills, legal document handling, and the ability to provide high-quality administrative and secretarial support in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist legal counsel with drafting, formatting, and reviewing legal documents and correspondence.
 </li>
 <li>
 Maintain and organize legal files, contracts, and case records.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate with internal and external stakeholders.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 <li>
 Support in preparing reports, presentations, and meeting minutes.
 </li>
 <li>
 Liaise with government bodies, external counsel, and regulatory authorities as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 Diploma / Higher Diploma in Administration or related field (Legal background preferred)
 </li>
 <li>
 3+ years of experience in legal/administrative support
 </li>
 <li>
 Proficiency in MS Office and legal document management systems
 </li>
 <li>
 Strong English and/or Arabic language skills
 </li>
 <li>
 Excellent organizational and communication abilities
 </li>
 </ul>
 
 
</div>

Legal Administrative Assistant

Oceanair Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>

Administrative Assistant - UAE National Only

Attune

<div>
 
 
 APPLICATIONS WILL NOT BE ACCEPTED BY EMAIL, YOU MUST APPLY VIA OUR RECRUITMENT PORTAL AND YOU MUST COMPLETE THE PRE SCREEN APPLICATION QUESTIONNAIRE
 
 
 
 About the Role
 
 
 
 
 We are looking for a dedicated and detail-oriented
 
 Accounts and Admin Assistant
 
 to join our team. This dual-role position is crucial for the smooth operation of our financial and administrative functions. The ideal candidate will be responsible for managing accounting tasks and providing general administrative support across our two office locations, both conveniently located near the Dubai Metro.
 
 
 
 Key Responsibilities
 
 
 
 
 Accounts
 
 
 
 <ul>
 <li>
 
 Manage daily accounting tasks, including processing invoices, expense reports, and petty cash.
 
 
 </li>
 <li>
 
 Conduct bank reconciliations and ensure accurate data entry into our accounting systems.
 
 
 </li>
 <li>
 
 Handle accounts payable and receivable.
 
 
 </li>
 <li>
 
 Assist with the preparation of financial reports, budgets, and forecasts.
 
 
 </li>
 <li>
 
 Reconcile financial discrepancies by collecting and analyzing account information.
 
 
 </li>
 <li>
 
 Ensure compliance with financial regulations.
 
 
 </li>
 <li>
 
 Act as the primary point of contact for external auditors.
 
 
 </li>
 <li>
 
 Maintain organized and up-to-date financial records.
 
 
 </li>
 </ul>
 
 
 Administration
 
 
 
 <ul>
 <li>
 
 Manage and organize files, records, and documents.
 
 
 </li>
 <li>
 
 Provide general administrative support, including scheduling, correspondence, and office management.
 
 
 </li>
 <li>
 
 Assist in human resources tasks, such as maintaining employee records and assisting with payroll.
 
 
 </li>
 <li>
 
 Oversee office supplies and equipment, and place orders as needed.
 
 
 </li>
 <li>
 
 Handle communications with suppliers, clients, and partners.
 
 
 </li>
 <li>
 
 Perform other administrative duties as required.
 
 
 </li>
 </ul>
 
 
 
 
 How to Apply
 
 
 
 
 If you are a proactive professional with a solid background in accounting and administration and meet the requirements, please submit your CV and a cover letter explaining why you are the perfect fit for this role.
 
 
 APPLICATIONS WILL NOT BE ACCEPTED BY EMAIL, YOU MUST APPLY VIA OUR RECRUITMENT PORTAL AND YOU MUST COMPLETE THE PRE SCREEN APPLICATION QUESTIONNAIRE
 
 
 
 
 
 
 Requirements
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 
 Proven experience in a similar accounts or administrative role.
 
 
 </li>
 <li>
 
 In-depth knowledge and hands-on experience with both
 
 Xero
 
 and
 
 Zoho Books
 
 accounting software is a must.
 
 
 </li>
 <li>
 
 Strong understanding of basic accounting principles and financial processes.
 
 
 </li>
 <li>
 
 Excellent organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of accuracy and attention to detail.
 
 
 </li>
 <li>
 
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 
 
 </li>
 <li>
 
 Strong communication and interpersonal skills.
 
 
 </li>
 <li>
 
 Ability to work independently and collaboratively.
 
 
 </li>
 <li>
 
 Flexibility to work six days a week and travel between our two Dubai Metro-accessible locations.
 
 
 </li>
 </ul>
</div>

Accounts and Admin Assistant

SMSO General Trading LLC

Key Responsibilities:<ul><li>Administrative &amp; Office Support</li><li>Manage the CEO&rsquo;s calendar, appointments, and daily schedules.</li><li>Prepare and circulate meeting agendas, take minutes, and follow up on action items.</li><li>Handle confidential documents and information with discretion.</li><li>Communication &amp; Coordination</li><li>Act as the first point of contact between the CEO and internal/external stakeholders.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Screen phone calls, emails, and requests, ensuring timely responses.</li><li>Travel &amp; Logistics</li><li>Arrange travel bookings, hotel reservations, visas, and transportation.</li><li>Prepare detailed itineraries and ensure smooth execution of travel plans.</li><li>Meetings &amp; Events</li><li>Organize board meetings, management meetings, and company events.</li><li>Ensure proper setup, documentation, and logistics for all executive engagements.</li><li>Task &amp; Project Follow-Up</li><li>Track important deadlines and remind the CEO of pending tasks.</li><li>Support in preparation of reports, presentations, and proposals.</li><li>Assist in managing special projects as assigned by the CEO.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in an Executive Assistant/Personal Assistant role.</li><li>Excellent command of English (Arabic is an advantage).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.</li><li>Discretion and ability to handle confidential information.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED18,000.00 per monthLanguage:<ul><li>Russian (Required)</li></ul>

Administrative Assistant (Female Russian Speaking )

CB&I

<div>
 
 
 CB&amp;I&reg;
 
 is the world&rsquo;s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.
 
 
 
 
 
 
 Overview
 
 
 
 CB&amp;I&reg; is the most experienced and the only worldwide builder and designer of industrial storage products and facilities. Headquartered in the Houston, Texas, CB&amp;I has the global expertise and strategically located operations to provide engineering, procurement and construction solutions for our customers&rsquo; most complex energy projects.
 
 
 The Administration Assistant is responsible for coordinating day to day administrative activities in a specific region or function.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
 </li>
 <li>
 Coordinate and set up meetings and conferences.
 </li>
 <li>
 Arrange travel and work on special projects.
 </li>
 <li>
 Maintain the schedule of one (1) or more individuals.
 </li>
 <li>
 Set up and maintain manual and electronic filing systems.
 </li>
 <li>
 Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
 </li>
 <li>
 Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
 </li>
 <li>
 Photocopy, fax, and scan documents as required.
 </li>
 <li>
 Assure of effective mail and package distribution.
 </li>
 <li>
 Assist employees and managers with general administrative requests.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Candidate should be UAE national as a part of our local talent development initiative
 </li>
 <li>
 Project Based Assignment
 </li>
 <li>
 Good Communication - Written and Oral
 </li>
 <li>
 Adaptability and agility to learn and contribute to varying and complex environments
 </li>
 <li>
 Proficient Computer Skills - Outlook, MS Office
 </li>
 <li>
 Proficient Organizational Skills -
 </li>
 <li>
 Preferred minimum 1 year experience however recent pass out can be considered.
 </li>
 </ul>
 
 
 
 
 
 Skills and Behaviors
 
 
 <ul>
 <li>
 Business presence and polish
 </li>
 <li>
 Knowledge of CB&amp;I products and markets
 </li>
 <li>
 Proactively identifies and solves the complex problems
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Mentally agile and ability to multi-task and manage tight deadlines
 </li>
 <li>
 Proven negotiating ability with high emotional intelligence and interpersonal skills
 </li>
 <li>
 Adaptability and agility to learn and contribute in varying and complex environments
 </li>
 <li>
 A mature business and technical acumen coupled with a drive to achieve results
 </li>
 <li>
 Exceptional communication and presentation skill, both written and verbal
 </li>
 <li>
 Ability to work and build credibility across the business, up to and including senior management level
 </li>
 <li>
 Proactively embraces and promotes the company&rsquo;s values and culture, including diversity &amp; inclusion and a healthy and safe work environment
 </li>
 </ul>
</div>

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
 <li>
 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
 <li>
 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

Explore 2022+ Administrative office assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

2022 administrative office assistant jobs IN Dubai

Administrative Assistant

Legal Administrative Assistant

Administrative Assistant - UAE National Only

Accounts and Admin Assistant

Administrative Assistant (Female Russian Speaking )

Administrative Assistant

Administrative Assistant