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administration coordinator, facility & administration Jobs in Cairo

administration coordinator, facility & administration

administrative officer

The American University in Cairo

<div>
 
 
 Job Purpose:
 
 The job holder will provide administrative support to the program, ensuring efficient operations through effective communication management, scheduling coordination, and accurate document processing, thereby facilitating seamless workflow and supporting both internal and external stakeholders.
 
 
 
 
 
 
 Core Responsibilities:
 
 
 
 ● Calendar and Meeting Management: Manage program calendars, schedule appointments, and
 
 
 coordinate logistics for meetings and events
 
 
 ● Communication Management: Handle internal and external communications, including emails and phone calls, ensuring clear and timely responses
 
 
 ● Record and File Management: Maintain organized physical and digital filing systems, ensuring
 
 
 efficient access to records
 
 
 ● Document Preparation: Prepare documents such as reports, letters, and event materials
 
 
 ● Procurement and Expense Processing: Process purchase orders, travel requests, and supply
 
 
 requisitions
 
 
 ● Event Coordination: Assist and lead organizing events, workshops, and meetings, including catering and room setup
 
 
 ● Supply Inventory Management: Track and maintain supplies and inventory
 
 
 ● Coordination with Stakeholders: Coordinate with stakeholders, and external vendors for
 
 
 administrative requests, business needs, and projects
 
 
 ● Interdepartmental Liaison: Serve as a point of contact between the department and university
 
 
 offices
 
 
 ● Reports: Prepare and follow up on monthly required reports
 
 
 ● Compliance with University Policies: Ensure adherence to university administrative protocols and
 
 
 data privacy standards
 
 
 ● Data Management: Monitor and record student and instructor performance, attendance, and
 
 
 engagement; ensure all logs and relevant documentation are complete and up to date
 
 
 ● General Administrative Support: Perform other administrative duties as assigned
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education and Experience:
 
 
 
 ● Bachelor&rsquo;s degree in a relevant field
 
 
 ● From zero to four years of experience in an administrative support role
 
 
 
 
 
 
 Skills:
 
 
 
 ● Organizational: Good time management, scheduling, and record-keeping skills
 
 
 ● Communication: Verbal and written communication; ability to interact professionally with all levels of staff
 
 
 ● Technical: Proficient in Microsoft Office Suite, e.g. Word, Excel, and Outlook, and standard office
 
 
 equipment
 
 
 ● Problem-Solving: Ability to handle multiple tasks with great attention to detail
 
 
 
 
 
 
 This position is open until October 29, 2025
 
 
 
 
 
 
 Placement is based on the candidate&rsquo;s experience and skills. Only candidates who make it to the short list will be contacted.
 
 
 
 
 
 "The American University in Cairo is an equal opportunity employer. We celebrate diversity and are
 
 
 committed to creating an inclusive environment for all employees. Individuals with disabilities are
 
 
 encouraged to apply."
 
 
 
 
 
 
 
 &ldquo;We thank all individuals who have expressed interest in working at The American University in Cairo.&rdquo;
 
 
 
</div>

Administrative Assistant, American Studies and Research Center, Grant Position

Hudl Statsbomb

<div>
 
 
 Our Company:
 
 
 
 
 
 
 
 
 
 StatsBomb was founded in January 2017 to provide data, analytics, and consultancy to football clubs, media, and sports betting companies. StatsBomb continually undertake new research and is well-known in the analytics industry for providing unique insights into the game of football. We have developed our own proprietary industry-leading data collection and analytics software with a user-friendly high-vis front end
 
 
 .StatsBomb has grown from our initial team of 3 at the start of 2017 to over 1000 employees based in the UK, US, and Egypt, and we are continuing to grow and expand our operation. We currently process over 600 games per week across 80 European and American leagues, with over 30 million events daily, and cover more than 80 leagues globally.
 
 
 
 
 
 In August 2024, we becam
 
 e Hudlstatsbom
 
 b as we were acquired by Hudl, the world's leading provider of cloud-based technology connecting video and data for the sports industry. The combination of Statsbomb's advanced data sets, innovative visualizations and powerful user interface and Hudl's integrated suite of video and data solutions will strengthen key workflows and provide deeper actionable insights to sports teams around the world.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee and manage daily administrative operations.
 </li>
 <li>
 Coordinate office activities and operations to ensure efficiency and compliance with company policies.
 </li>
 <li>
 Supervise administrative staff, including Administrative Assistants and Office Boys.
 </li>
 <li>
 Oversee the cleaning staff to ensure office cleanliness and hygiene.
 </li>
 <li>
 Inspect the office regularly to ensure that cleaning standards are met.
 </li>
 <li>
 Manage office supplies and ensure stock levels are maintained.
 </li>
 <li>
 Handle incoming and outgoing correspondence.
 </li>
 <li>
 Organize and schedule meetings and appointments.
 </li>
 <li>
 Develop and maintain a filing system.
 </li>
 <li>
 Maintain contact lists and databases.
 </li>
 <li>
 Assist in the execution of company events and meetings.
 </li>
 <li>
 Greet visitors and direct them to the appropriate person or department.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 <li>
 Handle inquiries and provide general information about the company.
 </li>
 <li>
 Answer, screen, and forward incoming phone calls.
 </li>
 <li>
 Receive and sort daily mail and deliveries.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field
 </li>
 <li>
 3+ years of experience in administrative roles.
 </li>
 <li>
 Proficiency in office management software and tools.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Understanding of office management procedures
 </li>
 <li>
 Basic accounting knowledge
 </li>
 </ul>
 
 
</div>

Admin Officer

<div>
 
 
 Our Company:
 
 
 
 
 
 
 StatsBomb was founded in January 2017 to provide data, analytics, and consultancy to football clubs, media, and sports betting companies. StatsBomb continually undertake new research and is well-known in the analytics industry for providing unique insights into the game of football. We have developed our own proprietary industry-leading data collection and analytics software with a user-friendly high-vis front end.
 
 
 StatsBomb has grown from our initial team of 3 at the start of 2017 to over 1000 employees based in the UK, US, and Egypt, and we are continuing to grow and expand our operation. We currently process over 600 games per week across 80 European and American leagues, with over 30 million events daily, and cover more than 80 leagues globally.
 
 
 
 
 
 In August 2024, we became
 
 Hudlstatsbomb
 
 as we were acquired by Hudl, the world's leading provider of cloud-based technology connecting video and data for the sports industry. The combination of Statsbomb's advanced data sets, innovative visualizations and powerful user interface and Hudl's integrated suite of video and data solutions will strengthen key workflows and provide deeper actionable insights to sports teams around the world.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee and manage daily administrative operations.
 </li>
 <li>
 Coordinate office activities and operations to ensure efficiency and compliance with company policies.
 </li>
 <li>
 Supervise administrative staff, including Administrative Assistants and Office Boys.
 </li>
 <li>
 Oversee the cleaning staff to ensure office cleanliness and hygiene.
 </li>
 <li>
 Inspect the office regularly to ensure that cleaning standards are met.
 </li>
 <li>
 Manage office supplies and ensure stock levels are maintained.
 </li>
 <li>
 Handle incoming and outgoing correspondence.
 </li>
 <li>
 Organize and schedule meetings and appointments.
 </li>
 <li>
 Develop and maintain a filing system.
 </li>
 <li>
 Maintain contact lists and databases.
 </li>
 <li>
 Assist in the execution of company events and meetings.
 </li>
 <li>
 Greet visitors and direct them to the appropriate person or department.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 <li>
 Handle inquiries and provide general information about the company.
 </li>
 <li>
 Answer, screen, and forward incoming phone calls.
 </li>
 <li>
 Receive and sort daily mail and deliveries.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field
 </li>
 <li>
 1+ years of experience in administrative roles.
 </li>
 <li>
 Proficiency in office management software and tools.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Understanding of office management procedures
 </li>
 <li>
 Basic accounting knowledge
 </li>
 </ul>
</div>

Junior Admin Officer

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 To really stands out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
 
 
 As an Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
 
 
 PwC Professional skills and responsibilities for this management level include but are not limited to
 
 
 
 
 Financial
 
 
 
 
 <ul>
 <li>
 Adhere to budget
 
 
 </li>
 </ul>
 
 
 Customer
 
 
 
 
 <ul>
 <li>
 Diary management
 </li>
 <li>
 Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
 </li>
 <li>
 Ensure Executive get to meetings on time with appropriate documentation
 </li>
 <li>
 Act as backup in managing other Executives&rsquo; diaries when their Assistants are not available
 </li>
 <li>
 Call management
 </li>
 <li>
 Handle and screen calls for Executive
 </li>
 <li>
 Take and pass messages to Executive in a timely manner
 </li>
 <li>
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and take action as necessary
 </li>
 <li>
 Assist other EAs during busy periods
 
 
 </li>
 </ul>
 
 
 Internal Process
 
 
 
 
 <ul>
 <li>
 Meetings
 </li>
 <li>
 Pro-active planning for meetings and follow up actions (documents, papers needed&hellip;)
 </li>
 <li>
 Organise local internal and external meetings, including organising catering, IT requirements etc
 </li>
 <li>
 Meet and greet visitors
 </li>
 <li>
 Partner and Executive general admin
 </li>
 <li>
 Develop understanding of PwC standards and formats
 </li>
 <li>
 Proofread and edit documents when required i.e. presentations, proposals, letters
 </li>
 <li>
 General filing
 </li>
 <li>
 Keeping Executive own contacts databases/business card storage up to date
 
 
 </li>
 </ul>
 
 
 Learning and Growth
 
 
 
 
 <ul>
 <li>
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 </li>
 <li>
 Comply with PwC policies and procedures in all aspects of the role
 </li>
 <li>
 Build network of strong working relationships both internally and externally
 </li>
 <li>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 </li>
 </ul>
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 
 
 </li>
 </ul>
 
 
 Language
 
 
 
 
 <ul>
 <li>
 Proficiency in spoken and written English, Arabic is an advantage
 
 
 </li>
 </ul>
 
 
 Overall Experience
 
 
 
 
 <ul>
 <li>
 1-2+ years experience in an administrative role
 
 
 </li>
 </ul>
 
 
 Specific Experience
 
 
 
 
 <ul>
 <li>
 Experience with a professional services firm is an advantage
 
 
 </li>
 </ul>
 
 
 Knowledge and skills
 
 
 
 
 <ul>
 <li>
 Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
 </li>
 <li>
 Good oral and written communication skills
 </li>
 <li>
 Good interpersonal skills and intrapersonal skills
 </li>
 <li>
 Must possess a professional telephone manner
 </li>
 <li>
 Demonstrated ability to work under pressure
 </li>
 <li>
 Demonstrated team player and dedication to provide high level of service
 </li>
 <li>
 Must possess a warm, friendly and professional demeanor
 </li>
 <li>
 Knowledge of administrative systems and processes
 </li>
 <li>
 Ability to use Google including G suite
 </li>
 <li>
 Must possess good keyboard skills (at least 55wpm)
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 Government Clearance Required?
 
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

RATP Dev Mobility Cairo

<div>
 
 Job Purpose
 
 
 
 The HR Coordinator is responsible for providing essential administrative support across internal HR documentation, employee onboarding &amp; offboarding, and critical external compliance functions. This role ensures accurate and immediate tracking of employee records, seamless coordination of governmental health and social insurance requirements, and adherence to company procedures.
 
 
 
 Responsibilities/Duties
 
 
 
 
 Profil de candidat recherch&eacute; :
 
 
 
 
 Employee File Management
 
 
 
 <ul>
 <li>
 Manage and maintain the integrity of employee records by executing all archiving tasks and scanning files into the digital HR system.
 </li>
 <li>
 Support the HR team in preparing employees&rsquo; files, hiring/clearance forms, and other tasks needed during the onboarding and offboarding procedures
 </li>
 <li>
 Accurately prepare sick leave refund requests and necessary documentation for submission to the social insurance authorities.
 
 
 </li>
 </ul>
 
 External HR Liaison
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for external offices, managing all scheduled and unscheduled visits to the Social Insurance Office and the General Authority for Health Insurance.
 </li>
 <li>
 Coordinate all planned/unplanned drug tests in alignment with the concerned internal department and the Drug Control and Addiction Treatment Fund, ensuring strict confidentiality and compliance.
 </li>
 <li>
 Process and issue governmental medical cards for all current employees and new hires promptly.
 
 
 </li>
 </ul>
 
 General Support
 
 
 
 <ul>
 <li>
 Perform any other related tasks and duties necessary to ensure the company's full compliance with relevant labor and health regulations.
 </li>
 <li>
 Addressing the employees&rsquo; comments and inquiries in alignment with the company policies, with total collaboration with the HR administration team.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 <ul>
 <li>
 BSc in Human Resources Management, Business Administration, or any other relevant field.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Basic knowledge of local labor law, social insurance, and governmental health regulations.
 </li>
 <li>
 Fundamental knowledge in the Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to handle sensitive information with integrity and strict confidentiality.
 </li>
 <li>
 Proven experience in managing relationships and compliance with external governmental offices, including Labor, Social Insurance, and Health Insurance authorities is preferrable.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 0 - 3 years of proven experience in an administrative HR role, such as an HR &amp; Admin Officer, HR Administrative Assistant, or a similar People Operations role.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Excellent attention to detail to ensure accuracy in record-keeping, documentation, and compliance filings.
 </li>
 <li>
 Highly organized, to demonstrate strong planning and organizational skills to manage multiple administrative tasks, external visits, and complex schedules (e.g., medical checkups) simultaneously.
 </li>
 <li>
 Maintain absolute confidentiality when handling sensitive employee data, medical information, and governmental compliance matters.
 </li>
 <li>
 Follow up on outstanding documentation, anticipate compliance deadlines, and independently resolve administrative issues.
 </li>
 <li>
 Strong verbal and written professional communication skills.
 </li>
 <li>
 Possess a high sense of reliability, dependability, and commitment.
 </li>
 <li>
 Problem-Solver, who handle administrative hurdles and logistical challenges with a solution-oriented mindset.
 </li>
 </ul>
</div>

HR Coordinator

<div>
 
 Job Purpose
 
 
 
 The Training &amp; Development Officer manages all logistical and administrative aspects of the full training cycle, from planning and scheduling to successful delivery and follow-up while ensuring all sessions align with RDMC's training policies and plan. This role is crucial for maintaining detailed reporting on all activities and progress for the Training &amp; Development Team and other stakeholders.
 
 
 
 Responsibilities/Duties
 
 
 
 
 Profil de candidat recherch&eacute; :
 
 
 
 
 Program Implementation &amp; Coordination
 
 
 
 <ul>
 <li>
 Support the Training &amp; Development Team in executing the training plan and distributing the training calendar to all RDMC departments.
 </li>
 <li>
 Ensure all aspects of training, from preparation and delivery to follow-up, are handled with a high degree of professionalism and organization.
 </li>
 <li>
 Manage program administration, including scheduling, tracking attendance, and monitoring implementation progress.
 </li>
 <li>
 Coordinate all logistical aspects of training sessions (e.g., room reservations, catering, materials) to guarantee smooth delivery.
 
 
 </li>
 </ul>
 
 Participant Engagement
 
 
 
 <ul>
 <li>
 Conduct effective induction and orientation sessions for new staff.
 </li>
 <li>
 Assist in delivering compelling training sessions, workshops, and leadership development programs.
 </li>
 <li>
 Communicate with participants via email or phone to address questions and ensure completion of pre-work.
 
 
 </li>
 </ul>
 
 Reporting &amp; General Support
 
 
 
 <ul>
 <li>
 Prepare and maintain daily, weekly, and monthly dashboards and reports detailing training and development activities and progress.
 </li>
 <li>
 Assist the Training &amp; Development Lead in conducting comprehensive training needs analysis.
 </li>
 <li>
 Perform other related duties and responsibilities as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 <ul>
 <li>
 A bachelor's degree in a relevant field such as Human Resources, Organizational Development, Education, or Business.
 </li>
 <li>
 Excellent command of the English language, both written and spoken.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Familiarity with modern training methodologies and learning management systems (LMS).
 </li>
 <li>
 Understanding of effective training assessment and evaluation techniques.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
 </li>
 <li>
 Knowledge of Microsoft Power BI is a significant advantage.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 3-5 years of experience in a training or learning and development role, preferably within a large or multinational organization.
 </li>
 <li>
 Experience with change management initiatives and fostering a culture of continuous learning.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Collaborator &amp; Communicator, who enjoys working with others and can communicate effectively with employees at all levels of the organization.
 </li>
 <li>
 Proactive &amp; Strategic, who does not just wait for tasks; anticipate needs, identify opportunities for improvement, and think strategically about how learning and development can support our business goals.
 </li>
 <li>
 Problem-Solver, who are skilled at identifying challenges and creating innovative solutions.
 </li>
 <li>
 Empathetic Leader, who can mentor and guide others, foster a positive and enthusiastic learning environment.
 </li>
 <li>
 Adaptable &amp; Resilient, to navigate change and adjust to new priorities with a positive attitude.
 </li>
 </ul>
</div>

Training & Development Officer

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