safety officer

procurement officer

admin assistant

executive assistant

administrative assistant

administrative officer

plastic factory

Job Purpose:The Admin Officer is responsible for providing administrative and logistical support to ensure the smooth and efficient operation of the office. This role involves managing office supplies, coordinating with service providers, maintaining records, supporting HR and finance functions, and assisting in implementing company policies and procedures.Key Responsibilities:1. Office Administration:<ul><li>Manage day-to-day administrative operations and ensure the office runs efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Check stationery and canteen supplies regularly and place orders as needed.</li><li>Oversee maintenance of office equipment, furniture, and facilities.</li><li>Coordinate with vendors and service providers (e.g., maintenance, cleaning, IT, travel agencies).</li><li>Manage incoming and outgoing correspondence, mail, and courier services.</li></ul>2. HR &amp; Employee Support:<ul><li>Assist HR in maintaining employee records and personal files (both hard and soft copies).</li><li>Support in the preparation of documents related to new hires, transfers, and resignations.</li><li>Coordinate staff travel arrangements, visas, and accommodation bookings.</li><li>Help organize company events, training sessions, and meetings.</li></ul>3. Documentation &amp; Record-Keeping:<ul><li>Maintain proper filing systems for administrative and confidential documents.</li><li>Prepare reports, memos, letters, and other official correspondence as required.</li><li>Ensure company documents, licenses, and contracts are renewed and up to date.</li></ul>4. Compliance &amp; Coordination:<ul><li>Ensure compliance with company policies and administrative procedures.</li><li>Liaise with government authorities and external partners when required.</li><li>Support in audits by providing necessary administrative records and documents.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration or office management.</li><li>Experience in HR or procurement support is an advantage.</li><li>Arabic and English Required</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per month

Admin Assistant

Leaders Training Center

Urgent Hiring: Admin Officer (Male)Job Type: Full Time (On-site)Salary: QAR 2500-3000 (Accomodation provided)Location: Doha, QatarCompany: Leaders Training Centre &ndash; QatarAbout UsLeaders Training Centre &ndash; Qatar is a reputed professional training institute, approved and affiliated with leading international awarding bodies such as NEBOSH (Gold Learning Partner), IOSH, OTHM, OPITO, and ECTB. We specialize in delivering high-quality programs in Management, HSE, Finance, Languages, and IT, ensuring excellence in education and professional development. Our mission is to empower individuals and organizations with globally recognized qualifications and practical skills to succeed in their careers.Key Responsibilities:<ul><li>Serve as the first point of contact for walk-in clients, students, and visitors, providing professional assistance and guidance.</li><li>Manage student inquiries (in person, by phone, and via email) and ensure timely responses.</li><li>Handle high-pressure situations while maintaining professionalism and efficiency.</li><li>Coordinate with internal departments to facilitate smooth operations and communication.</li><li>Schedule and organize meetings, training sessions, and events, ensuring proper follow-up and documentation.</li><li>Maintain accurate student records, administrative files, and operational documentation.</li><li>Support process improvements and implement efficient administrative workflows.</li><li>Troubleshoot day-to-day operational and administrative challenges with proactive solutions.</li><li>Receive, document, and redirect important calls to the relevant teams promptly.</li><li>Manage vendor coordination, procurement tasks, and supplier documentation.</li><li>Demonstrate flexibility and availability during busy or peak days to ensure seamless operations.</li></ul>Requirements:<ul><li>2&ndash;4 years of proven experience in front desk, administration, or operations/process analyst roles.</li><li>Strong communication and interpersonal skills with the ability to deal effectively with diverse clients and situations.</li><li>Excellent multitasking and time management skills with the ability to prioritize under pressure.</li><li>Proficiency in Microsoft Office Suite; familiarity with ERP/CRM systems is an advantage.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle challenging situations calmly and professionally.</li><li>Candidates already in Qatar or willing to relocate on short notice are preferred.</li><li>Fluency in English (spoken and written); knowledge of Arabic is an added advantage.</li></ul>Apply Now:Email: tallat@leaders.qaWhatsApp: +974 3005 8021Job Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li><li>Do you have strong experience managing administrative responsibilities such as internal controls, documentation, compliance coordination, or interdepartmental communication?</li><li>Are you fluent in English, both spoken and written?</li><li>Are you currently located in Qatar or willing to relocate?</li></ul><ul><li>Are you comfortable with QAR 2500 Gross Monthly Salary?</li><li>Do you have at least 3 years of professional experience in operations and administration?</li></ul><ul><li>Are you willing to share a short Introductory Video for the requirement process?</li></ul>

Admin Officer (Male)

EGEC Qatar

Job Summary:We are seeking an experienced Administrative Assistant to provide comprehensive administrative support services for development and infrastructure projects. This role operates on a call-off consultancy basis, delivering professional administrative services across multiple projects as needed.Key Responsibilities:<ul><li>Provide administrative support to project teams and management</li><li>Manage correspondence, communications, and documentation</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Maintain administrative systems and procedures</li><li>Support project coordination and logistics activities</li><li>Prepare administrative reports and documentation</li><li>Ensure compliance with administrative policies and procedures</li></ul>Required Qualifications:<ul><li>University degree in Administration, Business Administration, or related field from a recognized institution</li><li>Minimum 10 years of professional experience in administrative support</li><li>Strong organizational and time management skills</li><li>Proficiency in office software and administrative systems</li><li>Excellent communication and interpersonal skills</li></ul>Preferred Experience:<ul><li>Infrastructure development projects</li><li>Buildings and construction sector experience</li><li>Humanitarian and emergency response</li><li>Fit-out and rehabilitation projects</li><li>Development projects in economic, health, and education sectors</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please select your sector exposure from: Infrastructure, Buildings, Humanitarian &amp; Emergency Response, Fit-out &amp; Rehabilitation, Development Projects</li><li>Confirm your bilingual proficiency level in English + Arabic </li><li>Do you consent to include your CV in a client tender submission?</li><li> What is your ability to join?</li><li>What is your current salary?</li><li> What is your expected&nbsp;salary?</li></ul>Experience:<ul><li>Administrative Assistant: 10 years (Required)</li></ul>

Administrative Assistant

Power International Holding

<div>
 
 We are seeking a highly skilled
 
 Senior Administrator
 
 to provide comprehensive administrative and office support to our leadership team. The ideal candidate will be professional, organized, and able to manage a wide range of administrative responsibilities with discretion and efficiency.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Serve as the first point of contact, delivering excellent customer service to visitors and stakeholders.
 </li>
 <li>
 Manage calendars, appointments, and meetings for senior management.
 </li>
 <li>
 Handle correspondence, calls, and documents with confidentiality and accuracy.
 </li>
 <li>
 Prepare professional reports, memos, and presentations.
 </li>
 <li>
 Oversee document flow, visitor logs, mail distribution, and couriers.
 </li>
 <li>
 Ensure compliance with company policies and quality standards.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum of 5 years&rsquo; experience, including at least 3 years in a similar role (GCC experience is a plus).
 </li>
 <li>
 Strong knowledge of office administration and delegation practices.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint).
 </li>
 <li>
 ERP knowledge, preferably SAP.
 </li>
 <li>
 Excellent command of English, both written and spoken.
 </li>
 <li>
 Professional, approachable, and proactive.
 </li>
 </ul>
 
 
</div>

Senior Administrator

Confidential

<div>
 
 
 JOB PURPOSE:
 
 
 
 
 
 
 The
 
 Administration Coordinator
 
 plays a central role in managing our organization's facilities bookings, ensuring smooth operational support, coordinating internal and external client services, and maintaining compliance with service standards. The position also involves financial assistance, vendor coordination, internal reporting, and administrative support to Finance and Procurement officer under the supervision of Director of Administration, as well as providing first-level departmental support.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 
 <ul>
 <li>
 Guide internal and external clients on using our facilities, provide accurate service information, and respond to all routine inquiries professionally.
 </li>
 <li>
 Maintain the facility booking calendar, ensuring up-to-date availability and proper scheduling.
 </li>
 <li>
 Coordinate with support staff (pantry, reception, drivers, security, IT) for event setups, equipment arrangements, and overtime requirements.
 </li>
 <li>
 Liaise with external vendors such as catering companies and hotels; maintain a preferred vendor database.
 </li>
 <li>
 Oversee routine facility checks and ensure compliance with security and health and safety standards.
 </li>
 <li>
 Track and follow up on facility service charges, payments, and refunds (if any).
 </li>
 <li>
 Monitor SLA compliance wherever applicable on service quality, turnaround time, and vendor performance.
 </li>
 <li>
 Ensure confidentiality and secure handling of client and internal information.
 </li>
 <li>
 Provide daily administrative assistance to the Director of Administration for file management, meeting coordination, reporting, and ongoing initiatives.
 </li>
 <li>
 Assist with preparation of presentations, operational reports, and project updates.
 </li>
 <li>
 Maintain a filing and retrieval system for operational and administrative records, including meeting documentation.
 </li>
 <li>
 Track progress of departmental tasks and support timely completion of strategic projects.
 </li>
 <li>
 Coordinate internal communication between Administration and other departments or stakeholders.
 </li>
 <li>
 Support special operational assignments or initiatives as directed by the Director of Administration
 </li>
 <li>
 Assist the Finance and Procurement Officer in preparing financial reports, document handling, reconciliation activities, and resource database updates.
 </li>
 <li>
 Coordinate with Finance team on administrative finance matters.
 </li>
 <li>
 Maintain and update PR/PO logs and job cards.
 </li>
 <li>
 Provide level 1 support to Finance and Procurement officer for reimbursement of operational and judicial-related expenses in line with established procedures.
 </li>
 <li>
 Track operational KPIs and contribute to the monthly facility and finance reporting.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE and SKILLS:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, Information Technology or related field is preferable.
 </li>
 <li>
 Certification in facilities or office administration is advantageous.
 </li>
 <li>
 Fluency in English is required; knowledge of Arabic is a plus.
 </li>
 <li>
 3&ndash;5 years of experience in administrative support, facilities coordination, or operations roles.
 </li>
 <li>
 Proven ability to multitask and handle a combination of logistics, finance, and client-facing duties.
 </li>
 <li>
 Familiarity with SLA monitoring, facility booking systems, and vendor coordination.
 </li>
 <li>
 Experience in managing confidential documents and internal workflows.
 </li>
 <li>
 Excellent communication and interpersonal skills with both internal teams and external vendors/clients.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
 </li>
 <li>
 Strong coordination, time management, and organizational abilities.
 </li>
 <li>
 Ability to maintain professionalism, discretion, and confidentiality in all tasks.
 </li>
 <li>
 Detail-oriented with good problem-solving and reporting skills.
 </li>
 </ul>
 
 
</div>

Administrative Coordinator

Global Startegic Services

Designation: AdministratorJob Type: Long Term ProjectIndustry: Offshore- Oil &amp; GasJob Location: Doha, QatarExperience: Min 3-5 YearsEducation: Any GraduateSalary Range: 5000 QAR to 8000 QARLocally available candidates with freelance visa only requiredKey Responsibilities of an Administrator:* This is a very intensive role, where we are supporting operations in the oilfield.* Those operations are ongoing 24/7 so there will be requests coming in in the evening as well.* Management of travel arrangements - direct communication with travel agency to reschedule and issue tickets* Management of accommodation arrangements - direct communication with staff house personnel to process room bookings* Data capture and validation - ensuring that all personnel location and job data is properly managed and captured* Helicopter booking management - certification management on the Dawinci platform prior to execution of helicopter trip* Support in processing of applications for security passes* General support in personnel management* Basic administrative skills* Excel, Power point, Word, Microsoft Office Suite Time management and organizationJob Type: Full-timePay: QAR5,000.00 - QAR8,000.00 per month

Offshore Administrator

Ajil Logistics Services

The Admin &amp; HR Executive will be responsible for overseeing day-to-day administrative operations, handling employee lifecycle management, and ensuring smooth coordination between management, staff, and external stakeholders. The role requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.Key ResponsibilitiesHuman Resources<ul><li>Manage full employee lifecycle: recruitment, onboarding, probation, confirmation, and exit formalities.</li><li>Maintain employee records, contracts, QIDs, and ensure compliance with Qatar labor laws.</li><li>Process payroll, leave records, overtime, and allowances (food, accommodation, transport).</li><li>Handle visa processing, renewals, and liaise with PRO for government-related documentation.</li><li>Develop HR policies, attendance systems, and disciplinary procedures.</li><li>Support employee engagement, grievance handling, and performance appraisals.</li></ul>Administration<ul><li>Supervise office administration, supplies, assets, and facility management.</li><li>Manage accommodation, transport allocation, and staff welfare needs.</li><li>Coordinate with vendors, suppliers, and service providers for smooth operations.</li><li>Ensure proper documentation, filing systems, and communication channels.</li><li>Prepare official letters, circulars, memos, and contracts when required.</li><li>Support management in audits, compliance, and reporting requirements.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, HR, or related field.</li><li>3&ndash;5 years of experience in HR &amp; Admin, preferably in logistics, delivery, or service industries.</li><li>Knowledge of Qatar labor law, visa &amp; government procedures.</li><li>Strong communication skills (English required; Arabic is an advantage).</li><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Problem-solving, multitasking, and people management skills</li></ul>Reporting To<ul><li>Operations Manager / Managing Director</li></ul>Location<ul><li>Doha, Qatar</li></ul>Job Type: Full-timePay: QAR2,000.00 - QAR3,500.00 per month

Admin & HR

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