admin assistant

hr officer

procurement officer

administrative assistant

assistant secretary

administrative officer

plastic factory

Job Purpose:The Admin Officer is responsible for providing administrative and logistical support to ensure the smooth and efficient operation of the office. This role involves managing office supplies, coordinating with service providers, maintaining records, supporting HR and finance functions, and assisting in implementing company policies and procedures.Key Responsibilities:1. Office Administration:<ul><li>Manage day-to-day administrative operations and ensure the office runs efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Check stationery and canteen supplies regularly and place orders as needed.</li><li>Oversee maintenance of office equipment, furniture, and facilities.</li><li>Coordinate with vendors and service providers (e.g., maintenance, cleaning, IT, travel agencies).</li><li>Manage incoming and outgoing correspondence, mail, and courier services.</li></ul>2. HR &amp; Employee Support:<ul><li>Assist HR in maintaining employee records and personal files (both hard and soft copies).</li><li>Support in the preparation of documents related to new hires, transfers, and resignations.</li><li>Coordinate staff travel arrangements, visas, and accommodation bookings.</li><li>Help organize company events, training sessions, and meetings.</li></ul>3. Documentation &amp; Record-Keeping:<ul><li>Maintain proper filing systems for administrative and confidential documents.</li><li>Prepare reports, memos, letters, and other official correspondence as required.</li><li>Ensure company documents, licenses, and contracts are renewed and up to date.</li></ul>4. Compliance &amp; Coordination:<ul><li>Ensure compliance with company policies and administrative procedures.</li><li>Liaise with government authorities and external partners when required.</li><li>Support in audits by providing necessary administrative records and documents.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration or office management.</li><li>Experience in HR or procurement support is an advantage.</li><li>Arabic and English Required</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per month

Admin Assistant

Confidential Careers

<div>
 
 Job-Specific Responsibilities Schedule Administration
 
 
 &squf;Coordinate and schedule meetings organized by the Chief Officer, ensuring effective prioritization and consideration for the availability of all participants and proactively addressing arising scheduling conflicts.
 
 
 &squf;Prepare accurate and comprehensive minutes of meetings, documenting discussions, decisions, and action items for distribution to relevant parties. Communication Administration
 
 
 &squf;Manage incoming and outgoing communication (incl. correspondence), ensuring timely responses, appropriate prioritization.
 
 
 &squf;Draft various communications, including emails, memos, and letters, maintaining professional tone and accuracy.
 
 
 &squf;Administrate confidential communications and correspondence with discretion and confidentiality, ensuring sensitive information is handled securely and appropriately. Administration of Reporting to the Chief Officer
 
 
 &squf;Coordinate the submission of monthly and ad-hoc reports within the Group to ensure prompt and exhaustive submission in alignment with company and departmental standards.
 
 
 
 
 
 Document Administration
 
 
 &squf;Maintain an organized and efficient filing system for the documentation prepared, received or forwarded by the Chief Officer.
 
 
 &squf;Prepare hardcopies of documents when required. General Responsibilities HSSE Reporting
 
 
 &squf;Gather input and submit the monthly Behavioural Safety report as part of the Safety, Quality and Environmental Control procedure. Compliance
 
 
 &squf;Ensure that all administrative and support activities comply with company policies, industry standards, and regulatory requirements.
 
 
 KEY RESULT AREAS
 
 
 &squf;Optimized Chief Officer calendar with potential scheduling conflicts proactively resolved.
 
 
 &squf;Accurate and succinct minutes of meeting for the key meetings attended by the Chief Officer.
 
 
 &squf;Timely communication and correspondence administration.
 
 
 &squf;Strict confidentiality of Chief Officer&rsquo;s correspondence and other communications, ensuring the integrity of information flow.
 
 
 &squf;Timely reporting within the Group.
 
 
 &squf;Efficient filing of all incoming and outgoing documentation.
 
 
 &squf;Satisfaction regarding working relationships between the Chief Officer, internal stakeholders and third parties.
 
 
 
 
 
 JOB REQUIREMENTS
 
 
 Minimum Qualifications:
 
 
 &squf;Diploma in Administration, Financial, Secretarial &amp; Personal Assistance or equivalent.
 
 
 Minimum Experience:
 
 
 &squf;Minimum of 5 years of experience in Financial and administrative support.
 
</div>

Chief' Secretary

Volume FNB Management

Job Purpose:To provide high-level executive, administrative, and strategic support to the Managing Director (MD), ensuring smooth management of day-to-day operations, efficient coordination with internal and external stakeholders, and professional handling of confidential matters.Key Responsibilities:Executive Support<ul><li>Manage the MD&rsquo;s daily schedule, appointments, meetings, and travel arrangements with efficiency and confidentiality.</li><li>Screen, prioritize, and manage all communications (emails, calls, correspondence) directed to the MD&rsquo;s office.</li><li>Draft, review, and prepare confidential documents, letters, reports, and presentations.</li><li>Coordinate executive meetings, prepare agendas, record accurate minutes, and follow up on key action items.</li><li>Maintain an updated filing system (digital and physical) for sensitive and strategic documents.</li></ul>Administrative &amp; Strategic Coordination<ul><li>Support the MD in planning, decision-making, and implementation of strategic initiatives.</li><li>Liaise with senior management, department heads, clients, and external partners on behalf of the MD.</li><li>Track and monitor ongoing projects, reports, and deliverables to ensure deadlines are met.</li><li>Handle confidential business and personnel information with the utmost discretion.</li><li>Prepare executive summaries, briefs, and reports as required.</li></ul>Office &amp; Communication Management<ul><li>Ensure the MD&rsquo;s office operates with professionalism, efficiency, and confidentiality.</li><li>Organize corporate events, business meetings, and VIP visits when required.</li><li>Manage and prioritize multiple administrative requests under tight deadlines.</li><li>Coordinate with HR, Finance, and Admin teams on matters requiring the MD&rsquo;s input or approval.</li></ul>Qualifications &amp; Requirements:<ul><li>Education: Bachelor&rsquo;s Degree in Business Administration, Management, or related field (Master&rsquo;s degree is an advantage).</li><li>Experience: Minimum 5&ndash;10 years in a senior executive or personal assistant role supporting top management, preferably in a corporate or multinational environment.</li><li>Language: Excellent command of English (Arabic is an advantage).</li><li>Technical Skills:</li><li>Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with digital filing and communication tools (Teams, Zoom, SharePoint).</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 - QAR4,500.00 per month

Secretary to MD

Swan Global WLL

We are hiring...Designation: Administrative Technical Support OfficerLocation: QatarContract Duration: 6 months extSalary Range:- TBDExperience:-<ul><li>Minimum of 5 years of practical experience in data management and record supervision within administrative or government entities.</li><li>Proven experience in: (Monitoring data accuracy and quality, Supervising teams responsible for data entry and maintenance, Ensuring regular updates of records)</li><li>Strong knowledge of common database systems and their integration with administrative and service platforms.</li><li>Ability to prepare advanced analytical and administrative reports, with thorough documentation of procedures and correspondence.</li><li>Locally available candidates in Qatar only apply.</li><li>Preferred: Professional certifications in Data Management, Quality Management, or Administrative Information Systems</li></ul>Job Types: Full-time, Contract Contract length: 6 monthsApplication Question(s):<ul><li>Are you under freelance visa?</li><li>Do you have experience in any real estate company?</li><li>This project is 6 months extendable.Do you want to continue with your application?</li></ul>

Administrative Technical Support Officer(Real Estate Industry)

Alhamal Trading & Contracting W.L.L.

We are seeking a highly skilled executive office manager to join our team immediately.Key Requirements:<ul><li>Nationality: Preferred Arabic nationality.</li><li>Experience: Proven track record of working with high-level management&mdash;a financial</li><li>Skills:</li><li>Exceptional proficiency in secretarial tasks.</li><li>Advanced knowledge of Microsoft Office Professional.</li><li>Availability: Immediate joining with transferable sponsorship.</li></ul>Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain executives&rsquo; schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.</li><li>Communication:</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle correspondence, emails, and calls on behalf of the management.</li><li>Document Management:</li><li>Draft, format, and proofread reports, presentations, and other documents.</li><li>Maintain accurate records and ensure proper filing of documents, both electronically and physically.</li><li>Office Coordination:</li><li>Ensure office supplies and resources are well-stocked and functioning efficiently.</li><li>Coordinate with departments to assist in the implementation of company policies and procedures.</li><li>Confidentiality &amp; Professionalism:</li><li>Handle sensitive information with utmost discretion and maintain confidentiality.</li><li>Represent the company and its management professionally at all times.</li><li>Technical Expertise:</li><li>Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.</li></ul>Job Type: Full-time

Executive Office Manager

We are hiring...Designation:Database OfficerLocation: QatarContract Duration: 6 months extSalary Range:- TBDExperience:- Minimum of 3 years of experience in data entry and updates within administrative institutions.Locally available candidates in Qatar only apply.Key Job Responsibilities:<ul><li>Proficiency in organizing data, preparing tables and records, and performing regular backups.</li><li>Basic knowledge of administrative and electronic systems used for data storage and tracking.</li><li>Ability to provide accurate data for reports and ensure data integrity.</li><li>Preferred: Training courses in data management or statistical analysis.</li></ul>Job Types: Full-time, Contract Contract length: 6 monthsApplication Question(s):<ul><li>Are you under freelance visa?</li><li>This project duration is 6 months exte. Do you want to proceed?</li><li>Do you have experience in Real Estate Industry?</li></ul>

Database Officer(Real Estate)

Future Gate - Qatar

<ul><li>Execute E-Gov and Metrash online services, ensuring timely and accurate completion.</li><li>Manage tasks related to immigration and residency services through online platforms, including renewals, applications, and updates.</li><li>Prepare and translate applications, letters, and related documents in Arabic.</li><li>Liaise with government ministries, including the Ministry of Interior and other relevant departments, to resolve issues and complete processes efficiently.</li></ul>Requirements:<ul><li>Three years of experience in a similar role</li><li>Working knowledge of the office equipment and computer software</li><li>Arabic native speaker</li><li>English is must</li><li>Excellent communication skills</li><li>Attentive work ethic, information-oriented, as well as self-motivated</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>administrative office: 3 years (Required)</li><li>online Qatar government: 2 years (Preferred)</li></ul>Language:<ul><li>fluent English (Required)</li><li>fluent Arabic (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

E-gov and Translation Coordinator

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