administrative assistant

office administrator

office assistant

admin assistant

administrative officer

administrative operations coordinator

Bismi Group

We are seeking a highly organized and proactive Admin Coordinator to manage various administrative operations efficiently. The ideal candidate will be responsible for handling office coordination, employee support, supplier/vendor interactions, and insurance management across multiple locations.Key Responsibilities:<ul><li>Meeting &amp; Communication Management: Schedule and coordinate meetings, handle calls, and maintain professional correspondence.</li><li>Administrative Oversight: Manage office supplies, records, and overall office operations.</li><li>Finance &amp; Vendor Coordination: Oversee cheque disbursement, vendor credit applications, and supplier queries.</li><li>Employee &amp; Insurance Support: Track attendance, manage employee medical and workman compensation insurance, and assist with claims.</li><li>Operational &amp; Facility Management: Handle property insurance, laborer supplies, stationery, and contractor risk insurance.</li><li>Compliance &amp; Document Management: Ensure timely renewals of trade licenses, TRN, and other essential documents.</li><li>Office Coordination: Supervise office support staff, manage uniform distribution, and oversee visitor management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience in administration or a related field.</li><li>2+ years of experience in an administrative or coordination role.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>If you have the skills and experience to manage administrative operations efficiently, we encourage you to apply!Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>English (Preferred)</li><li>Hindi (Preferred)</li></ul>Work Location: In person

Administrative Assistant/Receptionist

Alta facilities management services LLC

Office Coordinator ( Femail ) Dubai Real Estate Job SummaryWe are seeking a proactive, organized, and customer-focused Office Coordinator to support the daily operations of our Dubai real estate brokerage. The ideal candidate will ensure smooth office administration, coordinate with agents and management, maintain accurate records, and provide excellent client service.In addition to administrative responsibilities, this role will involve telecalling prospective and existing clients, following up on property inquiries, scheduling appointments, and supporting the sales team with lead management and CRM updates.Objectives of the Role● Ensure the smooth day-to-day operation of the office.● Provide administrative support to the sales and management teams.● Maintain organized records, documents, and client databases.● Serve as the first point of contact for office visitors and incoming calls.● Support lead generation by making outbound calls to prospective clients and following up on inquiries.● Deliver a professional and welcoming experience to clients, developers, and business partners.Key ResponsibilitiesOffice Administration● Manage daily office operations and ensure a well-organized work environment.● Coordinate meetings, appointments, and conference room bookings.● Maintain office supplies and coordinate maintenance requirements.● Handle incoming and outgoing correspondence, courier services, and office documentation.● Prepare reports, presentations, and other administrative documents as required.Client &amp; Reception Management● Welcome clients, investors, and business partners visiting the office.● Answer incoming phone calls and emails professionally and direct inquiries to the appropriate team members.● Coordinate client meetings with property consultants.● Maintain a high standard of customer service at all times.CRM &amp; Documentation● Maintain and update client records in the CRM system.● Upload and organize property listings and related documentation.● Assist with transaction files and compliance documentation.● Prepare contracts, forms, and administrative paperwork when required.Telecalling &amp; Lead Follow-Up● Make outbound calls to prospective buyers, sellers, landlords, and tenants.● Follow up on leads generated through property portals, social media, and marketing campaigns.● Qualify leads by understanding client requirements and updating CRM records.● Schedule meetings and property viewings for the sales team.● Conduct follow-up calls with existing clients to maintain relationships and gather feedback.● Support lead reactivation campaigns by contacting previous inquiries and inactive clients.Sales Support● Coordinate with property consultants regarding appointments and client requirements.● Assist in preparing property brochures, presentations, and marketing materials.● Liaise with developers, property owners, and service providers as required.● Support the team during project launches, exhibitions, and promotional events.Reporting● Prepare daily and weekly reports on office activities, lead follow-ups, and telecalling performance.● Maintain records of appointments, inquiries, and client interactions.● Assist management with operational reporting and administrative tasks.Skills &amp; Qualifications● Bachelor's degree or diploma in Business Administration, Management, or a related field.● 2&ndash;4 years of experience in office administration, customer service, or coordination.● Previous experience in the Dubai real estate industry is preferred.● Excellent verbal and written communication skills in English (additional languages are an advantage).● Strong organizational and multitasking abilities.● Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).● Experience using CRM systems and property management software is an advantage.● Professional telephone etiquette with confidence in making outbound calls.● Strong interpersonal skills and a customer-focused approach.● Ability to work in a fast-paced sales environment with attention to detail.Preferred Qualifications● Experience with Dubai real estate brokerages or property developers.● Familiarity with Property Finder, Bayut, Dubizzle, and other UAE property portals.● Knowledge of Dubai real estate documentation and sales processes.● Experience in telecalling, lead generation, customer support, or appointment setting.● Ability to communicate with international clients and investors.● Basic knowledge of digital marketing and social media platforms is an added advantage.Key Performance Indicators (KPIs)● Accuracy and timeliness of administrative tasks.● Office operational efficiency.● Number of outbound calls made per day.● Lead follow-up response time.● Qualified appointments scheduled for the sales team.● CRM data accuracy and timely updates.● Client satisfaction and responsiveness.● Successful coordination of meetings, events, and office operations.● Support provided to the sales team in achieving business targets.Why Join Us● Opportunity to work with a growing and dynamic Dubai real estate brokerage.● Collaborative and professional work environment.● Career growth opportunities within operations and sales support.● Exposure to Dubai's luxury, off-plan, and secondary property markets.● Performance-based incentives linked to telecalling, lead management, and operational excellence.Pay: AED6,000.00 - AED7,000.00 per monthWork Location: In person

Office Coordinator

Tate

<div>Location : Tate Global, Dubai, UAE
Positions : 1
Reporting to: TBD
Duration of role: Full-time
Company: Tate (https://www.tateglobal.com/) 
About Tate: 
Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.
We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture. 
 
Key Purpose of the Role:
The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business. 
Key Responsibilities 
 Manage day-to-day office administration and general office coordination.
 Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.
 Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.
 Maintain employee, supplier, contractor, and company records in an organized manner.
 Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.
 Support management with administrative tasks, reports, presentations, and correspondence.
 Assist with coordination between the Dubai office and global/internal Tate teams.
 Maintain office filing systems, document registers, and shared folders.
 Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.
 Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.
 Assist with company policies, procedures, compliance documentation, and internal communications.
 Support preparation of documents required for customer, contractor, supplier, and government submissions.
 Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available. 
Required Experience &amp; Skills 
 Minimum 8-10 years' experience in administration, office coordination, or business support.
 Previous UAE or GCC experience is preferred.
 Strong organizational and multitasking skills.
 Good understanding of office administration, document control, and business support processes.
 Excellent written and verbal communication skills in English.
 Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.
 Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.
 High attention to detail and ability to keep accurate records.
 Professional, discreet, and reliable. 
Preferred Experience 
 Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.
 Experience supporting onboarding, HR administration, procurement administration, or finance documentation.
 Familiarity with UAE business documentation and government-related processes would be an advantage. 
Stay connected with us on LinkedIn for insights into life at Tate. 
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 
Join us in our mission to make a difference through exceptional solutions.</div>

Administration Coordinator

Design Line Trading LLC

Operation CoordinatorDaily responsibilitiesBOQ preparation, supplier coordination, purchasing, shipping follow up, invoicing. documentation, filling, reportingExperience of at least 3 years in the UAE market.Job Type: Full-timePay: From AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>account a: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Administrative Assistant

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 
 leading UAE Federal Government Ministry
 
 for an experienced and highly organized
 
 Administrative Support Coordinator
 
 to provide executive-level administrative and coordination support.
 
 
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Office
 </li>
 <li>
 Manage executive calendars, appointments, meetings, and official schedules
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
 </li>
 <li>
 Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
 </li>
 <li>
 Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
 </li>
 <li>
 Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
 </li>
 <li>
 Coordinate travel arrangements, accommodation, and logistics for official missions and events
 </li>
 <li>
 Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
 </li>
 <li>
 Monitor the implementation of executive decisions and follow up with relevant departments
 </li>
 <li>
 Support the planning and coordination of executive meetings, workshops, official visits, and events
 </li>
 <li>
 Prepare periodic reports and dashboards on assigned initiatives and operational matters
 </li>
 <li>
 Coordinate administrative and procurement requirements for the Executive Office, where applicable
 </li>
 <li>
 Perform other duties assigned to support the effective operation of the Office
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
 </li>
 <li>
 Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
 </li>
 <li>
 Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
 </li>
 <li>
 Strong experience drafting official correspondence, briefing notes, reports, and presentations
 </li>
 <li>
 Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
 </li>
 <li>
 Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
 </li>
 <li>
 Professional proficiency in Arabic for preparing official correspondence
 </li>
 </ul>
</div>

Administrative Support Coordinator

Venco Imtiaz Contracting Co

Job Summary:The MEP (Mechanical, Electrical, and Plumbing) Projects Coordinator is responsible for coordinating and managing all aspects of MEP systems in various construction projects. This role involves planning, scheduling, and overseeing the execution of MEP tasks, ensuring that all projects meet quality standards, deadlines, and budget constraints. The MEP Projects Coordinator will work closely with project managers, engineers, and subcontractors to ensure successful project delivery.Key Responsibilities:<ul><li>Assist in the development and maintenance of project plans, schedules, and budgets.</li><li>Coordinate project activities, resources, equipment, and information.</li><li>Ensure that all project-related tasks are completed on time and meet quality standards.</li><li>Serve as the main point of contact for project stakeholders, providing regular updates on project status.</li><li>Prepare and distribute project reports, meeting minutes, and other documentation.</li><li>Facilitate effective communication between project team members and stakeholders.</li><li>Coordinate the allocation of resources, including personnel, equipment, and materials.</li><li>Monitor resource utilization and ensure optimal use of resources.</li><li>Assist in resolving any resource-related issues or conflicts.</li><li>Identify potential project risks and develop mitigation strategies.</li><li>Monitor and track project risks and issues, and escalate them as needed.</li><li>Assist in the implementation of risk management plans.</li><li>Maintain accurate and up-to-date project documentation and records.</li><li>Ensure compliance with company policies, procedures, and standards.</li><li>Assist in the preparation of project proposals, contracts, and other legal documents.</li><li>Support the implementation of quality assurance and quality control processes.</li><li>Ensure that project deliverables meet the required standards and specifications.</li><li>Conduct regular project audits and reviews.</li><li>Schedule and organize project meetings, workshops, and other events.</li><li>Prepare agendas, presentations, and other materials for project meetings.</li><li>Assist with administrative tasks related to project management, as needed.</li></ul>Qualifications and Experience and Skills:Education:Bachelor&rsquo;s degree in Mechanical, Electrical, or Plumbing Engineering, Construction Management, or a related field.Experience:Minimum of 5 years of experience in MEP coordination or a similar role in the construction industry.Proven experience in managing MEP systems for large-scale construction projects.Skills:Strong knowledge of MEP systems, including HVAC, electrical, and plumbing.Excellent project management and organizational skills.Strong problem-solving and analytical abilities.Proficiency in project management software and Microsoft Office Suite (Word, Excel, PowerPoint).Effective communication and interpersonal skills.Job Type: Full-timeWork Location: In person

MEP Coordinator

Blaura Wellness and Fitness Center LLC

Job SummaryWe are seeking a compassionate, energetic, and highly organized Kids Wellness &amp; Activity Coordinator to create a safe, engaging, and nurturing environment for children while their parents enjoy Blaura's wellness and fitness services.The ideal candidate is passionate about child development and understands that every interaction contributes to a child's emotional, social, and cognitive growth. This role goes beyond supervising children&mdash;it focuses on promoting emotional wellbeing, facilitating enriching activities, and ensuring every child feels safe, valued, and happy.The successful candidate will combine childcare expertise, creativity, customer service, and administrative skills to deliver an exceptional family experience.Key ResponsibilitiesChild Safety &amp; Supervision<ul><li>Supervise children from toddlers to approximately 12 years of age in a safe, secure, and nurturing environment.</li><li>Ensure children remain safe, engaged, and well cared for throughout their visit.</li><li>Maintain appropriate child-to-staff ratios at all times.</li><li>Follow child safeguarding policies and company procedures.</li><li>Conduct regular safety checks of toys, play equipment, and activity areas.</li><li>Respond calmly and appropriately to emergencies or unexpected situations.</li><li>Administer basic Pediatric First Aid when required and report all incidents according to company procedures.</li></ul>Emotional Wellbeing &amp; Child Development<ul><li>Foster a warm, inclusive, and emotionally supportive environment for every child.</li><li>Understand children's emotional, social, and developmental needs across different age groups.</li><li>Recognize signs of anxiety, stress, discomfort, or emotional distress and respond appropriately.</li><li>Encourage confidence, independence, creativity, teamwork, and positive social interactions.</li><li>Support children using positive behaviour guidance techniques rather than punishment.</li><li>Build trusting relationships with children through patience, empathy, and active engagement.</li><li>Create experiences that contribute positively to children's emotional wellbeing and overall development.</li></ul>Activity Planning &amp; Engagement<ul><li>Plan and facilitate age-appropriate daily activities that are fun, educational, and developmentally appropriate.</li><li>Organize sensory play, arts and crafts, storytelling, music and movement, STEM activities, yoga for kids, imaginative play, wellness activities, and recreational games.</li><li>Coordinate daily activity schedules and age-group rotations.</li><li>Adapt activities according to children's interests, developmental stages, and individual needs.</li><li>Prepare activity materials before each session.</li><li>Encourage participation while ensuring every child feels included.</li></ul>Parent Experience<ul><li>Welcome families warmly and professionally.</li><li>Communicate effectively with parents regarding their child's activities, wellbeing, behaviour, and any concerns.</li><li>Build trust with parents by providing regular updates when appropriate.</li><li>Handle parent enquiries professionally and compassionately.</li><li>Create a welcoming family-focused experience aligned with Blaura's premium hospitality standards.</li></ul>Administration &amp; Operations<ul><li>Manage child check-in and check-out procedures accurately.</li><li>Maintain attendance records and emergency contact information.</li><li>Record allergies, medical conditions, and special requirements.</li><li>Ensure all required consent forms are completed.</li><li>Maintain activity schedules and daily reports.</li><li>Monitor toys, books, learning materials, and activity supplies.</li><li>Report inventory shortages and maintenance issues promptly.</li></ul>Health, Hygiene &amp; Safety<ul><li>Ensure toys, furniture, equipment, and activity areas are clean and sanitized throughout the day.</li><li>Follow UAE health, hygiene, safeguarding, and child protection regulations.</li><li>Ensure compliance with company SOPs and safety standards.</li><li>Promote healthy hygiene practices among children.</li><li>Maintain an organized, clean, and welcoming environment.</li></ul>Required QualificationsDiploma or Certification in:<ul><li>Early Childhood Education</li><li>Montessori Education</li><li>Teaching Assistant</li><li>Childcare</li><li>Nursery Education</li><li>Child Development</li><li>Psychology (preferred)</li></ul>Mandatory Certifications<ul><li>Pediatric First Aid Certification</li><li>CPR Certification</li></ul>Preferred Certifications<ul><li>Child Safeguarding Training</li><li>Behaviour Management Training</li><li>Sensory Play or Early Learning Programs</li><li>Children's Yoga, Music, or Creative Arts (advantage)</li></ul>Experience<ul><li>Minimum 2&ndash;4 years of experience working with children.</li><li>Previous experience in:</li><li>Nurseries</li><li>Preschools</li><li>Montessori Schools</li><li>Daycare Centres</li><li>Kids Clubs</li><li>Family Entertainment Centres</li><li>Soft Play Centres</li><li>Wellness Centres</li><li>Recreational Facilities</li><li>Hotels or Resorts with Kids Clubs</li></ul>Experience working with children from diverse cultural backgrounds is highly desirable.Skills &amp; Competencies<ul><li>Strong understanding of child development and emotional wellbeing</li><li>Excellent child supervision and caregiving skills</li><li>Knowledge of children's emotional intelligence and behavioural support</li><li>Outstanding communication and interpersonal skills</li><li>Creative activity planning and facilitation</li><li>Strong observation and problem-solving abilities</li><li>Patience, empathy, and emotional maturity</li><li>Ability to manage multiple children in a calm and organized manner</li><li>Excellent organizational and administrative skills</li><li>Customer service excellence</li><li>Teamwork and collaboration</li><li>Professional grooming and presentation</li></ul>Key Performance Indicators (KPIs)<ul><li>Child safety and safeguarding compliance</li><li>Parent satisfaction and feedback</li><li>Child engagement and participation rates</li><li>Quality and creativity of activities delivered</li><li>Emotional wellbeing and positive behavioural outcomes</li><li>Attendance and punctuality</li><li>Hygiene and safety compliance</li><li>Accuracy of attendance and administrative records</li><li>Team collaboration and professionalism</li><li>Compliance with company SOPs and service standards</li></ul>Personal Attributes<ul><li>Passionate about children's wellbeing and development</li><li>Warm, caring, and nurturing</li><li>Patient and emotionally intelligent</li><li>Friendly, energetic, and approachable</li><li>Calm under pressure</li><li>Highly responsible and trustworthy</li><li>Creative and enthusiastic</li><li>Positive and solution-oriented</li><li>Flexible and adaptable</li><li>Committed to delivering exceptional family experiences</li></ul>Work Location: In person

Kids Wellness & Activity Coordinator- Women Only

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