office manager

operations manager

administrative assistant

admin assistant

office administrator

administrative operations coordinator

TÜV SÜD

<div>
 T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.
 
 
 Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
 
 
 
 Job Summary
 
 
 
 The Operations Coordinator supports the day-to-day coordination and administration of inspection and training activities. This role ensures smooth communication between sales, clients, and inspection engineers while maintaining accurate documentation, records, and compliance with company procedures.
 
 
 
 Your Tasks
 
 
 
 <ul>
 <li>
 Coordinates with the Sales team, clients and Inspection engineers to schedule a job on time.
 </li>
 <li>
 Assist engineers in the preparation of training materials &amp; exams.
 </li>
 <li>
 Request and follow-up the LPOs from clients.
 </li>
 <li>
 Monitors and checks time sheets received daily and keeping a file (soft copy) in the system.
 </li>
 <li>
 Submitting the time sheets with LPOs to the accounts for invoicing.
 </li>
 <li>
 Attends client&rsquo;s daily inquiries and requests for inspection.
 </li>
 <li>
 Maintains the time sheet registry and invoices received from Accounts Dept.
 </li>
 <li>
 Monitors &amp; controls time sheet books/stickers.
 </li>
 <li>
 Provide administrative support when necessary.
 </li>
 <li>
 Encode, Prints, and Ensure that the ID Corresponds to the Certificates. Final preparation for the training
 </li>
 <li>
 certificates such as lamination, compilation and creating acknowledgment papers.
 </li>
 <li>
 Ensures that return acknowledgments are Scanned and Filed for Quick Access.
 </li>
 <li>
 Arrange gate pass and necessary documents for inspection and ensure renewal of the same.
 </li>
 <li>
 Ensure Calibration and monitor movement of equipment used during inspections.
 </li>
 <li>
 Act as the point of contact and communicate project status to all the stakeholders.
 </li>
 <li>
 Weekly /monthly reporting in terms of jobs performed, certificates printed, rejections, etc
 </li>
 <li>
 Monitors use of training room and schedule of users for the training room.
 
 
 </li>
 </ul>
 
 Your Qualifications And Skills
 
 
 
 <ul>
 <li>
 Bachelor's / Master's degree in business administration or equivalent field.
 </li>
 <li>
 2+ years of exprience in operations handling.
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Good Computer Skills
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Competitive compensation package.
 
 
 Paid vacation and leave benefits.
 
 
 We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
 
 
 Work Area: Others
 
 
 Country/Region: United Arab Emirates
 
 
 Job Location: Dubai
 
 
 Working Model : Onsite
 
 
 Employment Type: Full time / regular
 
 
 Company: TUV SUD ME Abu Dhabi
 
 
 Org Unit Code: 0091
 
 
 Requisition ID: 2133
</div>

Operations Coordinator - Dubai

Surgimed

Hiring: Operations &amp; Administrative Executive &mdash; SurgiMed Location: Dubai, UAE Job Type: Full-timeAbout SurgiMed: SurgiMed is a trusted distributor of high-quality medical and surgical equipment across the UAE, dedicated to supporting healthcare institutions with innovative solutions and reliable service. We are expanding our operations and are looking for an organized and proactive Operations &amp; Administrative Executive to join our team.Key Responsibilities:<ul><li>Oversee daily office and operational activities to ensure smooth workflow.</li><li>Provide administrative support to management, sales, and logistics teams.</li><li>Coordinate with suppliers, clients, and logistics partners for order processing and deliveries.</li><li>Manage documentation including quotations, invoices, purchase orders, and contracts.</li><li>Handle correspondence, filing systems, and data entry with accuracy.</li><li>Track inventory and assist with procurement and shipment follow-ups.</li><li>Prepare reports, presentations, and meeting materials.</li><li>Support in event coordination, meetings, and exhibitions as needed.</li></ul>Qualifications:<ul><li>Minimum 2&ndash;3 years of relevant UAE experience in administrative and operations roles (preferably in healthcare, medical, or trading sectors).</li><li>Strong multitasking and organizational abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Reliable, detail-oriented, and able to work independently.</li></ul>What We Offer:<ul><li>A collaborative and professional work environment.</li><li>Opportunities for growth within a fast-evolving medical distribution company.</li><li>Competitive salary package based on experience.</li></ul>To Apply: Click &ldquo;Apply Now&rdquo; on Indeed, or Send your CV with the subject line &ldquo;Operations &amp; Administrative Executive &ndash; SurgiMed&rdquo; to surgimeddubai@gmail.com.Job Types: Full-time, Contract Contract length: 24 monthsPay: AED4,500.00 - AED5,000.00 per month

Operations & Administrative Executive

EASY LINE DELIVERY SERVICES

ob Vacancy: Operations Coordinator (Delivery Service)Location: UAE (Dubai / Sharjah / Ajman / Abu Dhabi) Experience Required: Minimum 5 Years in Delivery Service Operations Company: EasyLine Delivery Services / NC Group of CompaniesJob Responsibilities<ul><li>Coordinate daily delivery operations across all cities</li><li>Manage riders&rsquo; duty, schedules, attendance &amp; deployment</li><li>Handle Talabat / Deliveroo / Noon / Careem portals</li><li>Monitor performance, delays, fines, and COD issues</li><li>Track bike availability, maintenance &amp; replacement needs</li><li>Communicate with clients for rider requirements &amp; updates</li><li>Follow up on absconding, no-show, emergency &amp; incident cases</li><li>Prepare daily, weekly and monthly operational reports</li><li>Maintain strong coordination with HR, Accounts &amp; Garage teams</li><li>Ensure smooth operations and solve problems quickly</li></ul>Requirements<ul><li>Minimum 5 years UAE experience in Delivery Service Operations</li><li>Strong knowledge of Talabat / Deliveroo / Noon / Careem systems</li><li>Excellent communication skills (English + Hindi/Urdu)</li><li>Good computer skills (Excel,&amp; Google Sheets, Email, Portals)</li><li>Ability to handle pressure and manage large teams</li><li>Strong follow-up, planning &amp; time-management skills</li></ul>Salary &amp; Benefits<ul><li>Attractive Salary (based on experience)</li><li>Visa + Medical Insurance</li><li>Annual Leave + Public Holidays</li><li>Growth opportunities within the company</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Operation Coordinator

Media Land Group

<div>
 
 
 Event Operations Coordinator
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Department:
 
 Events &amp; Operations
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 About Media Land Group
 
 
 
 
 
 
 
 Media Land Group
 
 is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a proactive and detail-oriented Event Operations Coordinator who will play a central role in the end-to-end execution of events, activations, and exhibitions. This person will be responsible for coordinating with internal departments, managing suppliers, and overseeing logistics, ensuring every aspect of the project runs smoothly &mdash; from planning and setup to execution and wrap-up. This is a 360-degree operations role that requires excellent organizational skills, strong communication abilities, and an in-depth understanding of how events work in Dubai, including dealing with local vendors, authorities, and regulatory bodies.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 🔹 Supplier &amp; Quotation Management
 
 
 
 
 
 <ul>
 <li>
 Source and liaise with reliable vendors and service providers relevant to event needs (e.g. technical, build-up, decor, F&amp;B, logistics).
 </li>
 </ul>
 
 Request, compare, and prepare supplier quotations for internal review and approval.
 
 <ul>
 <li>
 Manage supplier onboarding including registration forms, documentation, contracts, and compliance.
 </li>
 <li>
 Track and follow up on payments, delivery timelines, and contractual obligations.
 </li>
 </ul>
 
 
 
 🔹 360&deg; Event Coordination &amp; Planning
 
 
 
 
 
 <ul>
 <li>
 Support the planning and execution of events, activations, and exhibitions within the Media Land Group portfolio.
 </li>
 <li>
 Coordinate with creative, production, and marketing teams to align project objectives and event flow.
 </li>
 <li>
 Manage detailed event logistics including venue booking, technical setup, transportation, security, storage, permits, and staffing.
 </li>
 <li>
 Create and maintain all relevant documents: run sheets, event timelines, production schedules, vendor trackers, and floor plans.
 </li>
 <li>
 Participate in pre-production meetings, consolidate feedback from various departments, and update action plans accordingly.
 </li>
 </ul>
 
 
 
 🔹 On-Site Execution &amp; Live Operations
 
 
 
 
 
 <ul>
 <li>
 Assist in on-ground event setup (load-in), execution, and teardown (load-out), ensuring smooth flow and adherence to schedule.
 </li>
 <li>
 Serve as the key point of contact on-site for suppliers, venue staff, and internal teams.
 </li>
 <li>
 Monitor and support live event operations, ensuring quality control, safety compliance, and real-time troubleshooting of any issues that arise.
 </li>
 <li>
 Supervise onsite activities such as AV setup, stage management, branding installations, and crowd logistics when required.
 </li>
 </ul>
 
 
 
 🔹 Internal &amp; External Communication
 
 
 
 
 
 <ul>
 <li>
 Coordinate with all internal departments (Creative, Production, Marketing, Finance, Client Services) to ensure operational alignment and resource planning.
 </li>
 <li>
 Communicate effectively with external partners, vendors, venue managers, and government stakeholders.
 </li>
 <li>
 Update stakeholders on logistics timelines, setup requirements, permit deadlines, and deliverable statuses.
 </li>
 </ul>
 
 
 
 🔹 Government Permits &amp; Documentation
 
 
 
 
 
 <ul>
 <li>
 Liaise with relevant government authorities and venue partners for event-related approvals (e.g., DTCM permits, municipality clearance, health &amp; safety).
 </li>
 <li>
 Ensure timely submission and approval of event-related documentation.
 </li>
 <li>
 Keep organized records of supplier contracts, quotations, delivery notes, insurance papers, and operational checklists.
 </li>
 </ul>
 
 
 
 🔹 Post-Event Wrap-Up &amp; Reporting
 
 
 
 
 
 <ul>
 <li>
 Support the preparation of post-event reports including inventory tracking, supplier evaluations, operational learnings, and cost analysis.
 </li>
 <li>
 Lead debriefs sessions with internal teams to capture insights and identify areas for process improvement.
 </li>
 <li>
 Recommend operational enhancements for future projects based on on-ground findings.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Event Management, Business Administration, Hospitality, or a related field.
 </li>
 <li>
 Minimum of
 
 2+ years of experience in event operations or logistics coordination
 
 , preferably within Dubai&rsquo;s event industry.
 </li>
 <li>
 Deep understanding of Dubai event execution norms, regulations, venue protocols, and vendor ecosystems.
 </li>
 <li>
 Strong organizational and time-management skills with the ability to handle multiple deadlines and priorities under pressure.
 </li>
 <li>
 Tech-savvy: Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with project management tools (e.g., Asana, Trello, Notion).
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Solution-oriented mindset with the ability to proactively solve issues and adapt to changes quickly.
 </li>
 <li>
 Ability to work flexible hours, including evenings, weekends, and on-site travel.
 </li>
 </ul>
 
 
 
 
 Why Join Media Land Group?
 
 
 
 
 
 <ul>
 <li>
 Be part of one of Dubai&rsquo;s most innovative creative event agencies.
 </li>
 <li>
 Work on award-winning campaigns, global exhibitions, and iconic cultural projects.
 </li>
 <li>
 Join a dynamic, fast-paced environment with room for growth, leadership, and learning.
 </li>
 <li>
 Collaborate with a talented and passionate team that values initiative and creativity.
 </li>
 </ul>
 
 
 
 
 Please click on the link below to know more about Medialand Group
 
 
 
 
 
 https://www.instagram.com/medialandgroup/?hl=en
 
 
 https://www.youtube.com/@medialandgroup4884
 
 
 https://www.linkedin.com/company/medialandgroup/
 
 
 
</div>

Admin Event Coordinator/ Event Operations Coordinator

Dejavu General Trading LLC

Now Hiring: Sales Coordinator | Dubai Silicon OasisLocation: Dubai Silicon OasisEmployment Type: Full-TimeSalary: AED 3,000 &ndash; 4,000Are you an organized, detail-driven professional with a passion for communication and coordination? Join FurEuro Furnitures Trading LLC, a fast-growing leader in furniture trading and interior solutions, as our Sales Coordinator.About UsFurEuro specializes in high-quality, modern, and functional furniture solutions. We collaborate with designers, retailers, and developers to deliver beautiful, efficient interiors. As we expand, we&rsquo;re looking for a dynamic Sales Coordinator to ensure smooth operations and enhance our client experience.Key ResponsibilitiesManage daily sales operations and administrative support.Prepare quotations, manage customer records, and maintain databases.Coordinate meetings, schedules, and follow-ups for the sales team.Track sales performance and assist in preparing reports.Act as a liaison between clients and internal departments.RequirementsStrong communication and interpersonal skills.Proficient in Microsoft Office (Excel, Word, Outlook).Detail-oriented with excellent organizational skills.Able to handle multiple tasks and work under pressure.Prior experience in a similar administrative or sales coordination role is a plus.Preferred SkillsExperience in sales coordination or support roles.Strong time management and multitasking abilities.Ability to generate and interpret sales reports.Proactive and customer-focused attitude.Fluency in English is mandatory.What We OfferA collaborative and professional work culture.Growth opportunities within a fast-paced organization.Competitive salary and benefits.How to ApplySend your resume and a brief cover letter to:hr@gotalk.aeSubject: Application for Sales Coordinator &ndash; DubaiJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have a valid UAE driving license ?</li></ul>

Sales Coordinator

TASC Outsourcing

<div>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage organized digital and physical filing systems for contracts, applicant records, and program documentation.
 </li>
 <li>
 Prepare official correspondence, letters, reports, and meeting notes in English and Arabic.
 </li>
 <li>
 Maintain calendars, schedule meetings, and prepare agendas.
 </li>
 <li>
 Act as the main point of contact for applicant and scholar inquiries.
 </li>
 <li>
 Support application intake by collecting and validating documents.
 </li>
 <li>
 Coordinate interview and assessment schedules, invitations, and logistics.
 </li>
 <li>
 Liaise with local and international universities regarding admissions, documentation, and deadlines.
 </li>
 <li>
 Coordinate exchange of official documents such as LOAs, transcripts, and nomination forms.
 </li>
 </ul>
 
 Assist with vendor registration, quotation collection, and PR preparation.
 
 <ul>
 <li>
 Support processing of payment requests, service confirmations, and invoices.
 </li>
 </ul>
 
 Maintain accurate data across internal systems and tracking sheets.
 
 <ul>
 <li>
 Generate progress reports, dashboards, and administrative summaries.
 </li>
 </ul>
</div>

Administrative Coordinator – Immediate joiner

Driven Properties

<div>We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Organize executive schedules, meetings, and travel
</li><li>Prepare reports, presentations, and meeting materials
</li><li>Draft emails, memos, and other communications
</li><li>Help plan and coordinate meetings, events, and projects
</li><li>Collect and organize data to support decision-making
</li><li>Communicate with internal teams and external contacts on behalf of executives
</li><li>Track tasks and ensure follow-up across departments
</li><li>Handle sensitive information with confidentiality
</li><li>Provide general administrative support as needed</li>
</ul>
Requirements<ul>
<li>
UAE National (Emirati) with a valid Family Book
</li><li>Diploma or Bachelor's degree in Business Administration, Management, or a related field
</li><li>Strong communication skills in both English and Arabic
</li><li>Experience in an administrative, coordination, or support role</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
</li><li>Excellent organizational and time-management skills
</li></ul><h3 class="jobSectionHeader">Preferred Attributes:</h3><ul>
<li>Eagerness to learn and grow into more senior roles
</li><li>Positive and professional attitude
</li><li>Ability to handle sensitive information with integrity
</li><li>Team-oriented and proactive work ethic
</li></ul>Benefits<ul>
<li>
Career development with opportunities for advancement
</li><li>A stable and professional working environment</li>
<li>Competitive salary with performance-based incentives
</li><li>Full medical insurance and annual leave entitlements
</li><li>Exposure to executive-level operations and strategic functions
</li><li>Hybrid role ( 3 days in the office, 2 days WFH)</li></ul></div>

Executive Coordinator (Emirati Talent)

Explore 4073+ Administrative operations coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.