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administrative operations coordinator

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Abdulla Al Ghurair Foundation

<div>
 
 
 About the Role:
 
 
 
 
 
 
 &bull; Ensure efficient day-to-day office operations, front-office management, and administrative coordination across AGF, maintaining high standards of professionalism, responsiveness, and operational discipline.
 
 
 &bull; Act as a central coordination point for office management, scheduling, visitor experience, and administrative workflows, supporting seamless execution of operational activities across teams.
 
 
 &bull; Contribute to operational excellence by standardizing administrative practices, maintaining documentation discipline, and supporting compliance with AGF&rsquo;s governance frameworks.
 
 
 
 
 
 
 What you will do:
 
 
 
 
 
 
 &bull; Manage front desk operations, including visitor reception, call handling, and correspondence management.
 
 
 &bull; Coordinate meeting schedules, room bookings, and shared calendars.
 
 
 &bull; Provide administrative support to internal teams including documentation, reporting, and coordination.
 
 
 &bull; Support onboarding logistics including workspace preparation and access coordination.
 
 
 &bull; Maintain structured filing systems and ensure proper documentation practices.
 
 
 &bull; Coordinate office supplies, inventory, and vendor relationships.
 
 
 &bull; Manage inventory of marketing and communication materials (brochures, flyers, banners), ensuring availability, proper storage, and coordination with Communications for replenishment and distribution.
 
 
 &bull; Support employee travel and transportation arrangements, including booking coordination, itineraries, and logistics.
 
 
 &bull; Coordinate logistical aspects of internal and external events, including materials preparation, branding setup, and vendor coordination.
 
 
 &bull; Ensure office environment is professional, organized, and operationally ready at all times.
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 &bull; 3&ndash;6 years experience in office administration, receptionist, or operations coordination roles.
 
 
 &bull; Strong organizational and multitasking skills.
 
 
 &bull; Excellent communication and interpersonal abilities.
 
 
 &bull; High level of professionalism and customer service orientation.
 
 
 &bull; Ability to manage multiple priorities in a fast-paced environment.
 
 
 
</div>

Senior Office Admin / Operations Coordinator

Zayed University

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
 </li>
 <li>
 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
 <li>
 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
 <li>
 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
 <li>
 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
 <li>
 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
 <li>
 Coordinates work with other Colleges, school districts and other organizations.
 </li>
 <li>
 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
 <li>
 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
 <li>
 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an
 
 Administration Coordinator
 
 at
 
 EFTA
 
 and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 
 
 As an
 
 Administration Coordinator
 
 at
 
 EFTA,
 
 you will plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Maintains continuity of work operations by documenting and communicating needed actions to management: discovers irregularities and determines continuing needs.
 </li>
 <li>
 Resolves administrative problems by identifying and analysing information to create better solutions.
 </li>
 <li>
 Administers data through relevant systems to ensure that administration processes are followed.
 </li>
 <li>
 Maintain records of staff overtime, in-lieu, sickness, absence, and leave. Update HR systems, i.e. TER, in a timely and accurate manner.
 </li>
 <li>
 Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
 </li>
 <li>
 Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines.
 </li>
 <li>
 Provide consistent and accurate customer service over available communication methods.
 </li>
 <li>
 Coordination of airside pass applications for internal and external stakeholders.
 
 
 </li>
 </ul>
 Qualification
 
 
 <ul>
 <li>
 12 years schooling or equivalent.
 
 
 </li>
 </ul>
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 3+ years experience in an administration environment, preferably in a similar capacity.
 </li>
 <li>
 Proficient with MS packages.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administration Coordinator (Emiratisation) - Emirates Flight Training Academy (EFTA)

PULSE (MENA REGION)

<div>
 
 Position Overview
 
 
 
 We are looking for a reliable and detail-driven
 
 Entry-Level Administrative Assistant
 
 to support remote
 
 operations and administrative workflows
 
 across regional teams serving in the
 
 MENA region
 
 such as UAE, Qatar and Saudi Arabia. This role is designed for individuals who thrive in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through.
 
 
 In this position, you will support day-to-day operational tasks such as maintaining records, updating internal trackers, organizing data, monitoring task progress, and ensuring documentation is complete and clearly maintained. This is an excellent opportunity for candidates seeking a practical entry point into
 
 administration, operations support, or coordination roles
 
 , with clear expectations and room to grow.
 
 
 No extensive prior experience is required. Success in this role depends on attention to detail, comfort with repetitive tasks, strong organization, and the ability to communicate clearly when information is missing or unclear.
 
 
 
 Primary Responsibilities
 
 
 
 
 Administrative Data Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets and internal records on a daily basis
 </li>
 <li>
 Ensure data accuracy by reviewing entries for completeness and consistency
 </li>
 <li>
 Standardize formatting across records (names, contact details, regions, notes, identifiers)
 </li>
 <li>
 Identify and correct obvious errors, duplicates, or incomplete entries
 </li>
 <li>
 Flag missing or inconsistent information for follow-up
 </li>
 <li>
 Maintain clean, structured datasets that support downstream operations and reporting
 
 
 </li>
 </ul>
 
 Task &amp; Request Coordination
 
 
 
 <ul>
 <li>
 Review incoming administrative requests and categorize them appropriately
 </li>
 <li>
 Assign or route tasks to the correct team members based on established workflows
 </li>
 <li>
 Track task progress from assignment through completion
 </li>
 <li>
 Follow up on overdue or incomplete items to ensure timely resolution
 </li>
 <li>
 Maintain clear documentation of task status and outcomes
 
 
 </li>
 </ul>
 
 Tracking, Logs, and Daily Reporting
 
 
 
 <ul>
 <li>
 Maintain operational trackers for completed work, pending items, and in-progress tasks
 </li>
 <li>
 Log daily activity, including updates made, issues identified, and items requiring follow-up
 </li>
 <li>
 Prepare brief daily or periodic summaries outlining progress and outstanding items
 </li>
 <li>
 Identify recurring issues or data gaps and escalate patterns to the team for improvement
 
 
 </li>
 </ul>
 
 Scheduling &amp; Coordination Support
 
 
 
 <ul>
 <li>
 Assist with basic scheduling support when requested, including confirming availability
 </li>
 <li>
 Update calendars or internal schedules based on provided instructions
 </li>
 <li>
 Send reminders or confirmations to help ensure deadlines and steps are not missed
 </li>
 <li>
 Track completion of internal checklists, onboarding steps, or operational milestones
 
 
 </li>
 </ul>
 
 Quality Assurance &amp; Record Accuracy
 
 
 
 <ul>
 <li>
 Review work prior to submission to ensure accuracy and compliance with guidelines
 </li>
 <li>
 Maintain consistent file naming, folder structure, and documentation standards
 </li>
 <li>
 Ensure records remain organized, accessible, and up to date
 </li>
 <li>
 Support overall operational efficiency by keeping systems clean and reliable
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High level of accuracy with minimal errors
 </li>
 <li>
 Consistent daily output and dependable task completion
 </li>
 <li>
 Clear and timely communication when blocked or missing information
 </li>
 <li>
 Strong organizational habits and attention to file hygiene
 </li>
 <li>
 Ability to follow standard operating procedures (SOPs) precisely
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)
 </li>
 <li>
 Strong attention to detail and ability to follow written instructions
 </li>
 <li>
 Basic written communication skills
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 </li>
 <li>
 Entry-level candidates welcome; training and guidance provided
 
 
 </li>
 </ul>
 
 Work Details
 
 
 
 <ul>
 <li>
 Location: Fully remote / work from home
 </li>
 <li>
 Schedule: Flexible scheduling windows with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time options depending on workload and project needs
 
 
 </li>
 </ul>
 
 Growth &amp; Development Opportunity
 
 
 
 This role provides hands-on exposure to
 
 operational workflows, administrative systems, data management, and task coordination
 
 . Strong performance can lead to advancement into roles such as
 
 Senior Administrative Assistant, Operations Coordinator, Quality Assurance Support, or Team Lead
 
 , depending on business needs and individual performance.
</div>

Entry-Level Administrative Assistant (Remote) Operations Support

Explore 425+ Administrative operations coordinator in Dubai this May. Find roles across top companies and apply now to boost your career.

425 administrative operations coordinator jobs In Dubai

Operation Coordinator

Operations & Admin Coordinator

Senior Office Admin / Operations Coordinator

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Administration Coordinator (Emiratisation) - Emirates Flight Training Academy (EFTA)

Entry-Level Administrative Assistant (Remote) Operations Support