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administrative operations coordinator

Fit It Mates

A growing maintenance, renovation, fit-out, and technical services company is looking for a highly organized Admin &amp; Operations Coordinator to support the day-to-day operations of the business.This is a fast-paced role that requires someone who can coordinate technicians, schedule jobs, communicate with customers, and ensure smooth daily operations. The ideal candidate should understand how a maintenance or contracting business operates and be confident handling multiple tasks simultaneously.This is not a receptionist role. We are looking for someone who takes ownership, solves problems, and keeps operations running efficiently.Key ResponsibilitiesOperations &amp; Scheduling<ul><li>Schedule daily jobs and assign technicians based on location, availability, and skillset</li><li>Coordinate emergency and urgent call-outs</li><li>Monitor job progress and ensure technicians arrive on time</li><li>Optimize technician schedules to maximize productivity</li><li>Track ongoing jobs and update management on progress</li><li>Coordinate with supervisors, engineers, and project managers</li></ul>Customer Service<ul><li>Handle incoming phone calls, WhatsApp messages, and emails professionally</li><li>Respond to customer inquiries promptly</li><li>Schedule appointments and site visits</li><li>Follow up with customers before and after jobs</li><li>Handle customer complaints professionally and coordinate resolutions</li><li>Ensure a high level of customer satisfaction</li></ul>Administrative Responsibilities<ul><li>Prepare quotations, work orders, job cards, and reports</li><li>Maintain accurate customer records and documentation</li><li>Organize contracts, invoices, LPOs, and project files</li><li>Coordinate approvals and internal documentation</li><li>Support management with administrative and operational tasks</li></ul>Team Coordination<ul><li>Assign daily tasks to technicians and field staff</li><li>Monitor attendance and daily workforce allocation</li><li>Coordinate leave requests and manpower planning</li><li>Follow up on incomplete jobs and pending materials</li><li>Ensure company procedures and operational standards are followed</li></ul>Operational Support<ul><li>Coordinate material requests with procurement and warehouse</li><li>Track job completion status and pending works</li><li>Maintain communication between office, workshop, and site teams</li><li>Assist in improving workflows and operational efficiency</li></ul>Requirements<ul><li>Minimum 2&ndash;5 years UAE experience in operations, administration, customer service, or scheduling</li><li>Experience in a maintenance, construction, fit-out, MEP, HVAC, facilities management, or technical services company is highly preferred</li><li>Good understanding of maintenance and renovation operations</li><li>Excellent organizational and multitasking skills</li><li>Strong communication skills in English (additional languages are an advantage)</li><li>Ability to remain calm under pressure and prioritize urgent work</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Experience using CRM or job management software (Jobber, ServiceM8, FieldPulse, etc.) is an advantage</li></ul>Preferred Qualifications<ul><li>Experience coordinating technicians or field service teams</li><li>Basic understanding of technical services such as HVAC, plumbing, electrical, waterproofing, or renovation works</li><li>Experience preparing quotations, work orders, and service documentation</li><li>Strong customer service and complaint resolution skills</li></ul>Pay: AED2,500.00 - AED4,000.00 per hourApplication Question(s):<ul><li>What is your current visa status, and when can you join?</li><li>What is your current salary and expected salary?</li><li>How many years of UAE experience do you have in operations, scheduling, customer service, or administration?</li><li>Have you previously worked for a maintenance, renovation, construction, fit-out, MEP, or facilities management company? If yes, please describe your role.</li><li>Briefly describe a situation where you had to deal with an unhappy customer or reschedule urgent jobs while keeping operations running smoothly.</li></ul>Work Location: In person

Admin & Operations Coordinator – Maintenance & Renovation Company

Gateway Gulf Land Trasport

We are looking for Operations Coordinator having 7/8 years of strong experience in Transport operations department.Job Responsibilities:&middot; Develop and implement operational policies and procedures to improve efficiency and productivity.&middot; Manage day-to-day operational activities, such as fleet report, vehicle break down.&middot; Manage fleet report on daily basis of more than 400 vehicles working on ADNOC sites.&middot; Find and analyze cause of any vehicle breakdown and make sure to make it ready on urgent basis.&middot; Able to handle operator/driver management &amp; movement.&middot; Make sure to look after all equipment/vehicle to work smoothly.&middot; Able to make decision for future progress.&middot; Reporting to the Operations Manager &amp; General Manager.&middot; Ensuring positive client, supplier, and vendor relationships.Job Requirements:&middot; 7/8 years of experience in transport operations&middot; Strong knowledge regarding Oil and Gas field, ADNOC &amp; CICPA&middot; Master or related degree.For further kindly share your resume at hr@gatewaygulfuae.ae with the subject of Operations Coordinator.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Transport Operations: 7 years (Preferred)</li></ul>Work Location: In person

Operations Coordinator (ADNOC Compliance)

Kemet Prime Properties

<div>
 Hiring: Receptionist &amp; Operations Coordinator
 
 
 📍 Dubai, UAE
 
 📅 Start Date: July 1st, 2026
 
 
 KEMET Prime Properties is a growing real estate company based in Dubai, dedicated to providing exceptional service and trusted real estate advisory to clients and investors.
 
 
 We are seeking a professional, well-presented, and highly organized Receptionist &amp; Operations Coordinator to be the first point of contact for our clients while supporting the day-to-day operations of the business.
 
 
 Key Responsibilities
 
 
 Reception &amp; Client Relations
 
 
 &bull; Welcome clients, investors, and visitors in a professional and friendly manner.
 
 &bull; Answer and direct incoming calls, emails, and WhatsApp inquiries.
 
 &bull; Schedule meetings, appointments, and property viewings.
 
 &bull; Maintain a professional reception area and meeting rooms.
 
 &bull; Deliver an outstanding client experience at all times.
 
 
 Sales &amp; Operations Support
 
 
 &bull; Assist the sales team with administrative and operational tasks.
 
 &bull; Coordinate property viewings and client appointments.
 
 &bull; Update and maintain CRM systems, client databases, and lead records.
 
 &bull; Assist with property listings, documentation, and transaction files.
 
 &bull; Follow up with clients, developers, and service providers when required.
 
 
 Administration
 
 
 &bull; Prepare letters, reports, presentations, and correspondence.
 
 &bull; Maintain filing systems and company records.
 
 &bull; Coordinate office supplies, vendors, and courier services.
 
 &bull; Support company events, meetings, and daily office operations.
 
 
 HR &amp; Compliance Support
 
 
 &bull; Assist with employee onboarding and document collection.
 
 &bull; Support visa applications, labour documentation, Emirates ID renewals, and related administrative processes.
 
 &bull; Maintain employee records and administrative files.
 
 
 Executive Support
 
 
 &bull; Assist senior management with scheduling, travel arrangements, and meeting coordination.
 
 &bull; Follow up on action items and maintain organized records of ongoing tasks.
 
 &bull; Handle confidential company information with professionalism and discretion.
 
 
 Requirements
 
 
 &bull; Fluent in English (written and spoken).
 
 &bull; Arabic language skills are mandatory.
 
 &bull; Minimum 1&ndash;2 years of UAE experience in reception, administration, customer service, or office coordination.
 
 &bull; Strong communication and interpersonal skills.
 
 &bull; Proficiency in Microsoft Office (Word, Excel, Outlook).
 
 &bull; Strong organizational and multitasking abilities.
 
 &bull; Professional appearance and positive attitude.
 
 &bull; Real estate experience is an advantage but not required.
 
 &bull; Ability to work independently and take initiative.
 
 
 What We Offer
 
 
 &bull; Employment Visa.
 
 &bull; Medical Insurance.
 
 &bull; Annual Leave as per UAE Labour Law.
 
 &bull; Opportunity to grow within a fast-growing real estate company.
 
 &bull; Professional and supportive working environment.
 
 
 💰 Salary: AED 4,000 &ndash; AED 5,000 per month (depending on experience)
 
 
 📧 To apply, please send your CV to: hr@kemetprimeproperties.ae
 
 
 Only shortlisted candidates will be contacted.
</div>

Receptionist and Operations Coordinator

Success Factor LLC - FZ

About the RoleWe are looking for a proactive, organized, and dependable Reception &amp; Administrative Coordinator to support the smooth day-to-day operations of our business.As the first point of contact for visitors, employees, candidates, and external stakeholders, you will play a key role in creating a professional workplace experience while ensuring administrative processes are managed efficiently and accurately.This role is ideal for someone who takes ownership, communicates effectively, enjoys solving problems, and can confidently manage multiple priorities in a fast-paced environment.Key ResponsibilitiesOffice &amp; Reception Management<ul><li>Manage front desk operations and welcome visitors, candidates, customers, and suppliers.</li><li>Coordinate visitor access, courier services, and general office administration.</li><li>Maintain a professional, organized, and welcoming office environment.</li></ul>Facilities &amp; Operational Support<ul><li>Oversee office facilities, housekeeping, pantry operations, and workplace maintenance.</li><li>Coordinate with vendors and service providers to ensure uninterrupted office operations.</li><li>Monitor and manage office supplies, inventory, and company assets.</li></ul>Fleet, Telecom &amp; Administrative Coordination<ul><li>Maintain records for company vehicles, registrations, insurance, servicing, and compliance requirements.</li><li>Manage telecom services, SIM allocations, employee contact records, and related documentation.</li><li>Maintain accurate operational records, trackers, and administrative databases.</li></ul>Employee Administration &amp; Recruitment Support<ul><li>Maintain employee records, visa documentation, and personnel files.</li><li>Support recruitment activities, interview scheduling, candidate coordination, and document collection.</li><li>Assist with employee onboarding, offboarding, and internal communication activities.</li></ul>Reporting &amp; Follow-Up<ul><li>Prepare routine reports, trackers, and management updates.</li><li>Ensure documentation is accurate, up-to-date, and readily accessible.</li><li>Proactively follow up on outstanding actions to ensure timely completion.</li></ul>What We're Looking For<ul><li>Strong common sense, sound judgment, and problem-solving ability.</li><li>A high level of ownership, accountability, and reliability.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and follow-through.</li><li>Professional communication and interpersonal skills.</li><li>Ability to work independently and manage priorities with minimal supervision.</li><li>A responsive, proactive, and service-oriented mindset.</li><li>Willingness to support urgent business requirements when necessary.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Business Administration or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience in reception, administration, office coordination, or a similar role.</li><li>Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and calendar management.</li><li>Experience maintaining records, reports, trackers, and administrative documentation.</li><li>Excellent verbal and written English communication skills.</li><li>Experience supporting recruitment, onboarding, or HR administration is an advantage.</li><li>Available to join immediately or within a short notice period.</li></ul>What Success Looks Like<ul><li>Tasks are completed accurately and on time with minimal supervision.</li><li>Office operations run efficiently and professionally.</li><li>Records, reports, and trackers are consistently maintained and up to date.</li><li>Employees, visitors, and stakeholders receive responsive and professional support.</li><li>Issues are identified early, communicated clearly, and resolved proactively.</li><li>The individual is trusted as a reliable coordinator who takes ownership and gets things done.</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Receptionist & Administrative Coordinator

VORTIX BUILDING MATERIALS TRADING LLC

We are seeking a motivated and organized Administrative Coordinator to support daily office operations and administrative activities. The ideal candidate must be fluent English Fresh graduates and candidates with little or no experience are encouraged to apply.Qualifications<ul><li>Fluent in English </li><li>Strong communication and organizational skills.</li><li>Basic knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a team environment.</li><li>Positive attitude and willingness to learn.</li><li>Freshers/Entry-Level Candidates are welcome to apply</li></ul>Work Location: In person

Office Administrator

Alqaro Roads Contracting LLC

Job SummaryWe are seeking a highly organized and customer-focused Pet Grooming Coordinator to join our team. The ideal candidate will be responsible for handling customer inquiries, scheduling grooming appointments, coordinating with the team, and ensuring smooth day-to-day operations.Key Responsibilities<ul><li>Answer incoming calls, WhatsApp messages, and customer inquiries professionally.</li><li>Schedule and confirm pet grooming appointments.</li><li>Coordinate daily schedules and routes for mobile groomers.</li><li>Maintain customer records, pet profiles, and appointment history.</li><li>Follow up with customers regarding appointments and service feedback.</li><li>Manage cancellations, rescheduling, and urgent requests.</li><li>Prepare daily and weekly grooming schedules.</li><li>Maintain accurate data and update records in spreadsheets or software.</li><li>Coordinate with groomers to ensure timely service delivery.</li><li>Process payments and issue invoices when required.</li><li>Assist with administrative and operational tasks as needed.</li><li>Provide excellent customer service and build strong relationships with clients.</li></ul>Requirements<ul><li>Previous experience in customer service, receptionist, coordinator, or administrative roles.</li><li>Experience in the pet grooming, veterinary, or related service industry is an advantage.</li><li>Excellent communication skills in English; Arabic is a plus.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and WhatsApp Business.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage multiple appointments simultaneously.</li><li>Friendly, professional, and customer-oriented attitude.</li><li>UAE experience is preferred.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Career growth opportunities.</li><li>Supportive and dynamic work environment.</li></ul>Pay: From AED1.00 per yearWork Location: In person

Coordinator - Pets Grooming

Desert Face Trading LLC

<div><div>We are seeking an experienced Senior HR Coordinator to oversee daily administrative operations and manage end-to-end HR coordination. The ideal candidate should have strong knowledge of UAE HR processes, excellent documentation skills, and hands-on experience with Dubai government portals. This role requires someone who is organized, proactive, and capable of handling multiple responsibilities while ensuring compliance with UAE labor regulations.
</div><div>Key Responsibilities:</div><ul><li>
Coordinate and manage the complete employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, and exit formalities.</li><li>
Prepare and maintain HR documents such as offer letters, employment contracts, warning letters, salary certificates, experience letters, and other employee correspondence.</li><li>
Maintain accurate employee records and ensure all HR documentation is up to date.
</li><li>Coordinate visa applications, renewals, cancellations, Emirates ID, medical appointments, and labor-related documentation.</li><li>
Handle attendance, leave records, employee files, and HR reporting.</li><li>
Manage company administrative functions, including office documentation and record management.</li><li>
Coordinate with internal departments to ensure smooth HR and administrative operations.</li><li>
Liaise with government departments, service providers, and external agencies as required.</li><li>
Ensure compliance with UAE Labour Law and company policies.</li><li>
Support payroll preparation by maintaining accurate employee data and records.</li><li>
Handle confidential employee information with professionalism and discretion.</li></ul><div></div><div> 
Requirements:</div><ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
Minimum 5 years of experience in HR and Administration within the UAE.</li><li>
Strong knowledge of UAE Labour Law and HR best practices.</li><li>
Experience handling end-to-end HR processes independently.</li><li>
Hands-on experience with Dubai government portals.</li><li>
Excellent documentation, drafting, and record management skills.</li><li>
Strong communication and interpersonal skills.</li><li>
Excellent organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>
Ability to work independently and maintain confidentiality.</li></ul><div></div><div> 
Skills:</div><ul><li>
HR Administration.</li><li>
Recruitment &amp; Onboarding.</li><li>
Employee Relations.</li><li>
UAE Labour Law.</li><li>
Visa &amp; Immigration Coordination.</li><li>
Government Portal Management.</li><li>
Documentation &amp; Record Keeping.</li><li>
Payroll Coordination.</li><li>
Microsoft Office.</li><li>
Communication &amp; Organizational Skills.</li></ul></div><div></div>

Senior Admin Executive

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