administrative assistant

executive assistant

sales coordinator

project coordinator

data entry operator

administrative operations coordinator

Efficio

<div><div><div>We are looking for a proactive and organised Operations &amp; Administration Coordinator to support the smooth day to-day running of our Dubai office. This role will provide office operations, employee coordination, and administrative support across the business, while also assisting senior stakeholders with day-to-day operational tasks. This is a great opportunity for someone who is detail-oriented, enjoys working in a people-focused environment, and is interested in developing exposure to UAE PRO and immigration processes over time.</div>
</div><div><h2 class="jobSectionHeader">What will you be doing?</h2>
<div>&bull; Support the day-to-day operations of the Dubai office, ensuring the workplace remains organised, stocked, and running smoothly. &bull; Coordinate office-related activities including meeting room bookings, deliveries, office supplies, snacks, and vendor coordination.</div>
<ul><li>Provide administrative support to senior stakeholders, including diary management, travel arrangements, expense submissions, and timesheet coordination.</li></ul>
<ul><li>Liaise with building management, suppliers, and service providers regarding office access, parking, maintenance, and facilities matters.</li></ul>
<ul><li>Support onboarding activities for new joiners, including office access setup, documentation coordination, and general employee support.</li></ul>
<ul><li>Assist with UAE PRO and immigration-related administration (training will be provided), including visa documentation, renewals, and coordination with external providers.</li></ul>
<ul><li>Maintain accurate records, trackers, and operational documentation while handling information confidentially and with attention to detail.</li></ul>
<ul><li>Strong organisational skills and excellent attention to detail.</li></ul>
<ul><li>Confident communication skills in English (written and verbal); Arabic is a must.</li></ul>
<ul><li>Professional, approachable, and service-oriented mindset.</li></ul>
<ul><li>Comfortable managing multiple tasks and priorities in a fast-paced environment.</li></ul>
<ul><li>Familiarity with UAE administrative processes, labour regulations, or immigration procedures is advantageous.</li></ul>
<ul><li>Willingness to learn and take ownership of operational and PRO-related responsibilities over time.</li></ul></div></div><div></div>

Operations & Administration Coordinator (UAE Nationals Only)

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Ava Global Logistics

<div>
 
 
 About Ava Global
 
 www.thinkava.com
 
 :
 
 
 
 
 
 
 Ava Global is a leading provider of secure logistics solutions, specialising in the global transportation of high-value assets, including banknotes, gold, and other valuable commodities. Committed to innovation, efficiency, and uncompromising security, Ava Global partners with some of the world's most trusted institutions to deliver tailored and reliable logistics solutions.
 
 
 
 
 
 
 Role Overview:
 
 
 
 The Operations Coordinator (Middle East &amp; Africa) will be responsible for the efficient and cost-effective transportation of goods ensuring all handling activities based on the Shippers Instructions are completed in-line with all Internal &amp; External Regulations. Managing the secure transportation process completely from booking of the consignment to pick up and delivery confirmation, ensuring on-time and accurate supervision of each shipment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Applies company policies, processes, procedures in day-to-day operations adapting to any changes in the established standards and procedures in support to the General Manager.
 </li>
 <li>
 Complete all Import and Export activities assigned to the shipping process efficiently and in compliance with procedures. Monitoring en-route security from pick up through delivery.
 </li>
 <li>
 Communicate and Coordinate with all stakeholders continuously in an efficient and effective manner to ensure smooth movement of Ava shipments and ensuring all concerns, discrepancies and emergencies are immediately raised with the General Manager and corrective actions taken.
 </li>
 <li>
 Provide great customer service. Continually look for areas of improvement to provide a higher level of customer service to Ava Global clients. Proactively communicate with all clients and vendors, being the brand ambassador for Ava and representing the business with a positive and friendly attitude.
 </li>
 <li>
 Support the quotation process. Contact and obtain quotations from vendors and update rates in the operating system, provide vendor quotes to sales team as and when requested. Actively communicate with new vendors to obtain timely quotations and negotiate rates where necessary.
 </li>
 <li>
 Coordination with finance for issuance of accurate customer invoices.
 </li>
 <li>
 Verification of accounts payable invoices and coordination/communication with finance for posting of invoices and vendor payments. Communicate with vendors on any invoicing issues to efficiently resolve discrepancies.
 </li>
 <li>
 Prepare operational reports and communicate vendor service issues to manager on a weekly basis.
 </li>
 <li>
 Uphold the integrity of the database comprising of vendor costs and information. Amend database information where applicable, escalating margin dilution or unplanned costs.
 </li>
 <li>
 Identify areas where inefficiencies or problems commonly occur and offer suggestions for process improvements.
 </li>
 <li>
 Carry out any special projects as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Minimum A Level Ideally educated to graduate level (preferred)
 </li>
 <li>
 At least 3-5 years&rsquo; Logistics, Freight Forwarding, Supply Chain experience occupying a similar role, overseeing, and managing the shipping process in a global environment.
 </li>
 <li>
 Proven track record in a customer facing operation ideally in the service sector.
 </li>
 <li>
 Possess strong communication skills with excellent proficiency in both written and spoken English along with a working knowledge of French would be preferred.
 </li>
 <li>
 Proficiency with MS Office Suite
 </li>
 <li>
 Knowledge of freight forwarding integrated digital platforms such as Cargowise
 </li>
 <li>
 Supply Chain Fundamentals, Rules &amp; Rates and Advanced Cargo Tariffs.
 </li>
 </ul>
 
 
 
 
 
 Application Process:
 
 
 
 To apply, please submit your CV and a cover letter outlining your experience. Only applications received through LinkedIn will be considered.
 
</div>

Operations Coordinator (Middle East & Africa)

Zayed University

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
 </li>
 <li>
 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
 <li>
 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
 <li>
 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
 <li>
 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
 <li>
 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
 <li>
 Coordinates work with other Colleges, school districts and other organizations.
 </li>
 <li>
 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
 <li>
 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
 <li>
 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Happy Team Technical Services LLC

Job SummaryWe are seeking a highly organized and proactive Maintenance Coordinator to join our growing technical services team in Dubai. This role is the central hub of our operations, acting as the primary link between our clients, field technicians, and management. The ideal candidate will have a strong background in the facility management or technical services industry and possess the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Operational Scheduling: Develop and maintain daily work schedules for field technicians to ensure timely service delivery and optimal route planning.</li><li>Client Coordination: Act as the first point of contact for client inquiries, understanding their technical requirements, and providing prompt updates on service status.</li><li>Technician Support: Dispatch and coordinate with field technicians throughout the day to troubleshoot scheduling conflicts and ensure they have necessary job details.</li><li>Quotation Management: Prepare accurate and professional service quotations based on technician assessments and company pricing structures.</li><li>Administrative Oversight: Manage daily work reports, maintain client databases, and ensure all administrative tasks align with company standards.</li><li>Language Skills: </li><li>English: Full professional proficiency (written and verbal) is required for client correspondence and professional documentation.</li><li>Hindi: Strong spoken command is mandatory to ensure clear and effective coordination with field technicians and site personnel.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: Minimum of 2 years of experience specifically in an Office Coordinator or Operations Coordinator role.</li><li>Industry Knowledge: Mandatory experience working within Facility Management (FM) or a Technical Services company.</li><li>Communication: Excellent verbal and written English communication skills; ability to handle client requirements with professionalism.</li><li>Software Expertise: Proven experience using QuickBooks (Online/Desktop) or Zoho (Books/Inventory/CRM) for daily business operations.</li><li>Technical Skills: Proficiency in MS Office (particularly Excel) and experience with scheduling software or CRM systems.</li><li>Logistics: Strong understanding of Dubai&rsquo;s geography to effectively manage technician schedules.</li><li>Attributes: Highly organized, detail-oriented, and able to work under pressure.</li></ul>What We Offer<ul><li>Competitive salary based on experience.</li><li>A dynamic and supportive work environment.</li><li>Standard UAE Labor Law benefits (Visa, Insurance, etc.).</li></ul>Work Location: In person

Maintenance Coordinator (Technical Services / Facility Management)

Elite Overseas Building Contracting

Hostess &amp; CoordinatorAdministration / Front Office / Client RelationsReporting to : Operations Manager / Administration Manager / Project ManagerJob PurposeThe Hostess &amp; Coordinator is responsible for professionally welcoming visitors, clients, and guests while coordinating administrative and operational support activities within the organization. The role ensures smooth front office operations, maintains positive customer relations, and supports internal coordination between departments, clients, suppliers, and site teams.Key ResponsibilitiesFront Office &amp; Reception Duties<ul><li>Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Maintain reception and waiting areas in a clean, organized, and presentable condition.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently.</li><li>Make and carry hot/cold beverages as per the client request.</li><li>Manage visitor registration and maintain visitor logs as per company procedures.</li><li>Coordinate meeting room bookings and arrange refreshments when required.</li></ul>Coordination &amp; Administrative Support<ul><li>Coordinate between departments, project teams, suppliers, and clients for daily operational requirements.</li><li>Assist management in scheduling meetings, appointments, and site visits.</li><li>Prepare and maintain records, reports, correspondence, and filing systems.</li><li>Support HR and administration activities including onboarding coordination, document collection, and employee communication.</li><li>Follow up on pending tasks, approvals, and operational requirements.</li><li>Maintain office supplies inventory and coordinate procurement requests.</li></ul>Customer Service &amp; Communication<ul><li>Handle client and customer inquiries professionally and maintain positive relationships.</li><li>Ensure timely communication and coordination with internal and external stakeholders.</li><li>Assist in organizing company events, meetings, staff gatherings, and client visits.</li><li>Support management with hospitality arrangements for VIP guests and visitors.</li></ul>Operational Support<ul><li>Coordinate transportation, accommodation, or logistics arrangements when required.</li><li>Assist project/site teams with administrative coordination and documentation.</li><li>Ensure confidentiality of company information and records.</li><li>Support implementation of company policies, procedures, and office standards.</li></ul>Accountability<ul><li>Professional handling of visitors, clients, and guests.</li><li>Accuracy and timely completion of coordination and administrative tasks.</li><li>Proper maintenance of records, schedules, and communication.</li><li>Maintaining professional appearance and behavior at all times.</li><li>Ensuring smooth front office and coordination operations.</li><li>Compliance with company policies, UAE labor laws, and health &amp; safety requirements.</li></ul>Role RequirementsEducational Qualification<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Hospitality, Business Management, or related field.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in front office, customer service, hospitality, or coordination roles.</li><li>UAE/GCC experience preferred.</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthWork Location: In person

Hostess / Administrator

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