administrative assistant

legal assistant

hr assistant

assistant project manager

office administrator

administrative personal assistant

Saleh Omer Bin Haider Group

Job Title: Personal Assistant Reporting To: Owner Location: DubaiJob Summary:We are looking for a highly organized and trustworthy Personal Assistant to provide comprehensive support to the Owner/Director. The ideal candidate will manage daily administrative tasks, communications, and personal errands, while also taking full responsibility for coordinating national and international travel&mdash;ensuring smooth logistics and itineraries.Key Responsibilities:<ul><li>Manage calendar, appointments, and meeting schedules.</li><li>Plan, book, and manage all travel arrangements, including flights, hotel accommodations, visas, transport, and detailed itineraries.</li><li>Handle daily correspondence&mdash;emails, phone calls, and messages.</li><li>Act as the point of contact between the Director and internal/external parties.</li><li>Prepare documents, reports, presentations, and meeting minutes.</li><li>Maintain an organized filing and document management system.</li><li>Track deadlines, follow-ups, and task reminders.</li><li>Assist in personal tasks and errands when required.</li><li>Maintain confidentiality and handle sensitive information discreetly.</li><li>Accompany during business travel or meetings when necessary.</li></ul>Requirements:<ul><li>Minimum 2&ndash;5 years of experience as a Personal or Executive Assistant.</li><li>Strong experience in handling full travel logistics (airline bookings, visas, hotels, transportation).</li><li>Excellent command of English; Arabic is a plus.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>High attention to detail and time management.</li><li>Discreet, professional, and presentable.</li><li>UAE driving license is a plus.</li></ul>Job Types: Full-time, Permanent

Female personal Assistant

Unique Properties

<div>
 
 
 ABOUT THE ROLE
 
 
 
 Unique Properties is seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant / Personal Assistant (EA/PA)
 
 to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide full executive and personal assistance to the Chairman / Founder / Partner.
 </li>
 <li>
 Perform high-level secretarial and administrative duties for senior management.
 </li>
 <li>
 Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
 </li>
 <li>
 Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
 </li>
 <li>
 Take minutes of meetings and ensure timely follow-ups where necessary.
 </li>
 <li>
 Manage internal and external correspondence on behalf of senior management.
 </li>
 <li>
 Draft, type, format, and edit reports, documents, presentations, and business correspondence.
 </li>
 <li>
 Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
 </li>
 <li>
 Arrange travel, accommodation, and logistics for senior management.
 </li>
 <li>
 Maintain databases, records, filing systems, and confidential documents.
 </li>
 </ul>
 
 
 Sales Administration &amp; Real Estate Support
 
 
 <ul>
 <li>
 Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
 </li>
 <li>
 Form A, B, F, and I
 </li>
 <li>
 Memorandums of Understanding (MOU)
 </li>
 <li>
 Tenancy Contracts
 </li>
 <li>
 Rental Lease Agreements
 </li>
 <li>
 Channel Partner Agreements (PDF and online)
 </li>
 <li>
 Create customized agreements, contracts, and official business letters.
 </li>
 <li>
 Prepare real estate legal documents and perform full calculations when drafting MOUs.
 </li>
 <li>
 Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
 </li>
 <li>
 Monitor deadlines and issue notices to relevant parties as required.
 </li>
 <li>
 Manage reminders for tenancy contract renewals for agents and tenants.
 </li>
 <li>
 Liaise with developers to ensure Agency Agreements are current and valid.
 </li>
 <li>
 Prepare Commission Agreements and Channel Partner Agreements.
 </li>
 <li>
 Create necessary NOCs for online listings in coordination with the Listings Coordinator.
 </li>
 <li>
 Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
 </li>
 </ul>
 
 
 Personal Assistance &amp; Private Affairs Management
 
 
 <ul>
 <li>
 Support the Chairman / Founder with personal administrative matters.
 </li>
 <li>
 Manage founder&rsquo;s personal property documentation and coordination.
 </li>
 <li>
 Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
 </li>
 <li>
 Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
 </li>
 <li>
 Manage personal calendar, appointments, and reminders.
 </li>
 <li>
 Assist with personal errands, correspondence, and coordination of personal matters as required.
 </li>
 <li>
 Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
 </li>
 <li>
 Maintain strict confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS &amp; QUALIFICATIONS
 
 
 <ul>
 <li>
 Minimum
 
 2&ndash;3 years of experience
 
 in a similar EA/PA or Sales Administrator role within the
 
 real estate industry
 
 .
 </li>
 <li>
 Excellent written and verbal communication skills in
 
 English
 
 (mandatory).
 </li>
 <li>
 Strong understanding of
 
 RERA rules and regulations
 
 .
 </li>
 <li>
 Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
 </li>
 <li>
 Excellent working knowledge of
 
 MS Office Suite
 
 (Word, Excel), PDF software, and internet applications.
 </li>
 <li>
 Experience in
 
 off-plan sales
 
 is an advantage.
 </li>
 <li>
 Experience with
 
 CRM systems
 
 is highly desirable.
 </li>
 <li>
 Valid
 
 UAE driving license
 
 .
 </li>
 <li>
 Strong analytical, organizational, and multitasking skills.
 </li>
 <li>
 Ability to meet strict deadlines and handle multiple priorities.
 </li>
 <li>
 Highly organized, disciplined, self-sufficient, and proactive.
 </li>
 <li>
 Strong sense of professionalism, confidentiality, and discretion.
 </li>
 <li>
 Eager to learn with a positive and team-oriented mindset.
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant (EA/PA)

Noorka

<div>Noorka Logistics is looking for a proactive and well-organized Administrative Assistant to join our team in Dubai. This role is ideal for a detail-oriented professional who can support daily office operations and ensure smooth administrative coordination within a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Provide day-to-day administrative and clerical support to the office and management team.</li>
<li>Manage phone calls, emails, correspondence, and schedule appointments.</li>
<li>Maintain accurate records, files, and office documentation.</li>
<li>Assist in preparing reports, letters, and internal documents.</li>
<li>Coordinate with internal departments and external vendors as required.</li>
<li>Support HR and finance teams with basic administrative tasks when needed.</li>
<li>Monitor office supplies and place orders to ensure uninterrupted operations.</li>
<li>Ensure compliance with company policies and administrative procedures.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong organizational and time-management skills.</li>
<li>Proficiency in MS Office applications (Word, Excel, Outlook).</li>
<li>Good communication and interpersonal abilities.</li>
<li>Ability to multitask and work efficiently under minimal supervision.</li>
<li>High attention to detail and a professional approach to work.</li>
</ul>
Joining Noorka Logistics in Dubai as an Administrative Assistant offers an opportunity to be part of a dynamic organization where efficiency and teamwork are valued. If you are reliable, organized, and eager to support business operations, we welcome your application.</div>

Administrative Assistant

Nationwide Middle East Properties LLC

<div>
 
 
 The Personal Assistant &amp; Sales Administrator will provide high-level administrative and sales support to the CEO, assisting with managing schedules, organizing sales activities, and ensuring smooth day-to-day operations. This role will also involve coordinating with clients, maintaining relationships, managing real estate listings, and supporting the CEO&rsquo;s overall business objectives in the real estate sector.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
 
 </li>
 <li>
 Assist in preparing reports, presentations, proposals, and business documents for the CEO
 
 </li>
 <li>
 Organize and manage CEO&rsquo;s appointments, client meetings, and follow-ups
 
 </li>
 <li>
 Handle incoming inquiries and requests for the CEO, ensuring prompt and professional responses
 
 </li>
 <li>
 Manage and maintain client records, ensuring accurate tracking of interactions and business opportunities
 
 </li>
 <li>
 Coordinate real estate transactions, listings, and communications with clients
 
 </li>
 <li>
 Assist with preparing and managing property listings on real estate portals such as Bayut and Property Finder
 
 </li>
 <li>
 Maintain and update property information on relevant online platforms, ensuring accuracy and timely updates
 
 </li>
 <li>
 Communicate with clients, respond to inquiries, and follow up on leads from real estate portals
 
 </li>
 <li>
 Perform additional administrative duties and support projects as required by the CEO
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Excellent organizational, communication, and interpersonal skills
 
 </li>
 <li>
 Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)
 
 </li>
 <li>
 Experience with CRM systems and sales tracking tools
 
 </li>
 <li>
 Strong attention to detail and time management skills
 
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment
 
 </li>
 <li>
 Previous experience in administrative support or a similar role, preferably supporting senior management or executives
 
 </li>
 <li>
 Knowledge of the sales process and client relations
 
 </li>
 <li>
 Real estate industry experience is mandatory
 
 </li>
 <li>
 Familiarity with real estate portals such as Bayut and Property Finder is a must
 
 </li>
 <li>
 Strong customer service skills and the ability to build relationships with clients
 
 </li>
 <li>
 High school diploma or equivalent; further education or certifications in administration or real estate is a plus.
 
 </li>
 </ul>
</div>

Personal Assistant & Sales Administrator

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

ARTECH ME LLC

Responsibilities:<ul><li>Answer and direct phone calls and attend to customers</li><li>Organize and schedule appointments, meetings, and maintain calendars</li><li>Research, create presentations and help with procurement.</li><li>Office, factory, and warehouse maintenance, monitoring, and improvement.</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Coordinate repairs to office, warehouse, and factory equipment.</li><li>Any other office administrative work required by the management.</li></ul>Requirements and skills<ul><li>Proven experience in an Admin Assistant role for 1 year within the same industry.</li><li>Proficiency in English, strong written and verbal communication</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>What is your expected Salary if you do not agree with the starting rate posted?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>English - Verbal and Written (strong) (Preferred)</li></ul>

Trace Media

Now Hiring: Assistant to the CEO / Personal AssistantLocation: Dubai Media City, Dubai, UAEType: Full-timeA leading technology and business media &amp; events platform in Dubai, UAE is looking for a highly organized, proactive, and professional Assistant to the CEO / Personal Assistant.This is a dynamic role at the center of our operations &mdash; supporting our Chief Executive Officer and working closely with different departments to ensure the smooth execution of day-to-day activities and strategic initiatives.Key Responsibilities:<ul><li>Serve as the primary point of contact for the CEO, managing calendars, meetings, and VIP correspondence.</li><li>Coordinate the CEO's travel plans, bookings, and itineraries.</li><li>Collaborate with the Admin and Events teams to ensure high-quality execution of projects and events.</li><li>Prepare PowerPoint presentations, reports, minutes of the meeting, and other key documents needed for both local and international trips.</li><li>Assist in the planning and execution of the annual summit and other corporate events alongside the Event Coordinator.</li><li>Support HR functions, including maintaining staff records, managing recruitment, and tracking annual leave.</li><li>Oversee operational renewals (trade licenses, leases, parking, etc.) in coordination with procurement.</li><li>Monitor and coordinate general company operations across departments.</li><li>Be prepared for occasional business travel.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Economics, or a related field.</li><li>3&ndash;4 years of experience in administration or executive support</li><li>Strong knowledge in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Fluent in English (written &amp; spoken); knowledge of Polish or Ukrainian is an advantage.</li><li>Professional demeanor, strong interpersonal skills, and discretion in handling confidential matters.</li></ul>Package:AED 9,000 &ndash; 11,000 (depending on experience)Job Types: Full-time, PermanentPay: AED9,000.00 - AED11,000.00 per monthApplication Question(s):<ul><li>What is your nationality?</li><li>Are you in the UAE?</li></ul>

Assistant to the CEO / Personal Assistant

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1583 administrative personal assistant jobs IN Dubai

Female personal Assistant

Executive Assistant / Personal Assistant (EA/PA)

Administrative Assistant

Personal Assistant & Sales Administrator

Personal Assistant/Secretary

Administrative Assistant

Assistant to the CEO / Personal Assistant