accountant

executive assistant

real estate administrator

office administrator

administrative assistant

administrative personal assistant

TADDART

Taddart is a growing Dubai-based brand that brings the warmth and artistry of Moroccan craftsmanship into homes through handmade tableware, decor, and furniture. As we grow, we're looking for a reliable and tech-savvy Administrative &amp; Personal Assistant to support both business operations and day-to-day personal tasks.Your RoleYou&rsquo;ll be the founder&rsquo;s right hand &mdash; helping organize tasks, follow through on priorities, manage communication, and assist in a variety of e-commerce and admin functions. This is not a traditional assistant role &mdash; it&rsquo;s for someone who&rsquo;s proactive, adaptable, and excited to be part of a creative, mission-driven business.Key ResponsibilitiesAdministrative &amp; Personal Support<ul><li>Manage calendars, reminders, personal errands, and occasional family-related tasks</li><li>Keep the founder consistently updated on progress, deadlines, and pending tasks</li><li>Protect confidential information and always prioritize privacy and discretion</li></ul>E-Commerce &amp; Business Operations<ul><li>Support order fulfillment, tracking, and coordination with warehouse/logistics</li><li>Upload products, edit listings, manage inventories (Shopify)</li><li>Organize backend operations using Trello or similar tools</li><li>Maintain digital files and SOPs via Google Drive (or Notion if preferred)</li></ul>Content &amp; Visual Tasks<ul><li>Take basic product photos/videos for social or e-commerce use</li><li>Assist with Canva designs for internal use or posting</li><li>Help with light editing and formatting for marketing content or templates</li></ul>Problem Solving &amp; Self-Learning<ul><li>Research and learn independently (via YouTube, ChatGPT, Loom, etc.)</li><li>Ask for clarification when needed &mdash; we value initiative and growth</li></ul>Who You Are<ul><li>Proactive, reliable, organized, and solution-oriented</li><li>Tech-comfortable and quick to learn digital tools</li><li>Hardworking and detail-driven, with strong follow-through</li><li>Comfortable wearing multiple hats &mdash; from admin to e-com support</li><li>Excellent English (spoken and written)</li><li>Discreet, respectful, and emotionally intelligent</li></ul>Requirements<ul><li>Based in Dubai</li><li>Driver&rsquo;s license &amp; own car is a plus</li><li>Familiarity with tools like Shopify, Trello, Google Drive, Canva is a strong advantage</li><li>Prior experience in e-commerce or admin/PA roles preferred</li><li>Available to start ASAP</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthLocation:<ul><li>Dubai (Required)</li></ul>

Admin & Personal assistant ( E-commerce)

Blaxity

<div>
 
 
 Company Description
 
 
 
 Blaxity is a community-focused social network for polyamorous couples and singles. We are dedicated to disrupting and transforming traditional relationship models that have been stagnant for thousands of years. By fostering a unique and inclusive environment, Blaxity aims to revolutionize the way relationships are experienced and understood.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will manage daily office operations, provide executive administrative assistance, handle phone calls, schedule appointments, and maintain records. Tasks also include clerical work such as managing correspondence and ensuring efficient communication within the office.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Assistance and Clerical Skills
 </li>
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 Creating User accounts and Moderating those accounts.
 </li>
 <li>
 Making sure Engagement is there
 </li>
 <li>
 Handle Basic financing and Calendar
 </li>
 <li>
 Handle Research and outreach
 </li>
 <li>
 Phone Etiquette and excellent Communication skills
 </li>
 <li>
 Experience in Executive Administrative Assistance
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Proficiency with office software and tools
 </li>
 <li>
 Ability to work independently and collaboratively
 </li>
 <li>
 Prior experience in a similar role is an advantage
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field preferred
 </li>
 </ul>
</div>

Administrative Assistant

Twelve Data

OverviewTwelve Data is a leading provider of financial market data and APIs serving developers, businesses, and investors worldwide. We are seeking a highly organized, proactive, and discreet Personal Assistant to support our CEO in both professional and personal matters. This is a dynamic, fast-paced role requiring exceptional attention to detail, problem-solving skills, and the ability to anticipate needs before they arise.Key Responsibilities1. Business Support<ul><li>Manage CEO&rsquo;s business calendar, schedule meetings, and coordinate across multiple time zones</li><li>Screen, prioritize, and respond to emails, messages, and calls on behalf of the CEO</li><li>Arrange complex business travel itineraries, including flights, hotels, visas, and meeting schedules</li><li>Prepare meeting briefs, presentations, and follow-up notes</li><li>Conduct research on markets, companies, and industry topics to support decision-making</li><li>Coordinate with internal teams and external partners to ensure smooth project execution</li><li>Track and reconcile business expenses</li></ul>2. Personal Support<ul><li>Manage personal calendar, including family and household appointments</li><li>Arrange leisure travel for the CEO and family, including accommodation and activities</li><li>Handle personal purchases, errands, and gift sourcing</li><li>Coordinate household maintenance, contractors, and service providers</li><li>Oversee property-related matters (rentals, utilities, repairs, etc.)</li><li>Assist with personal finance administration and bill payments</li><li>Organize personal events and celebrations</li><li>Provide occasional support to family members as agreed</li></ul>Requirements<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives</li><li>Excellent organizational, time-management, and multitasking skills</li><li>High level of discretion and confidentiality in handling sensitive matters</li><li>Strong written and verbal communication skills</li><li>Tech-savvy and comfortable with productivity tools (Google Workspace, Slack, Zoom, etc.)</li><li>Ability to adapt quickly, prioritize effectively, and work independently</li><li>Flexibility to respond to urgent matters outside regular office hours when needed</li><li>Experience managing both business and personal tasks for executives is a plus</li><li>Fluent in English and Russian (additional languages are a plus)</li></ul>What We Offer<ul><li>Competitive salary and performance-based bonuses</li><li>Flexible working arrangements (remote + occasional in-person)</li><li>Opportunity to work closely with the CEO of a global fintech company</li><li>Diverse and challenging role with varied responsibilities</li><li>Exposure to high-level business operations and decision-making</li></ul>Job Types: Full-time, Part-time, PermanentPay: AED3,000.00 - AED20,000.00 per monthExpected hours: 20 &ndash; 40 per weekLanguage:<ul><li>English (Required)</li><li>Russian (Required)</li></ul>

Personal Assistant to the CEO (Business & Personal)

N2S INTERIORS & DECOR

We are looking for a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily office operations, coordinating with staff, suppliers, and clients, and ensuring smooth administrative support for the company.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks.</li><li>Maintain employee records, attendance, and timesheets.</li><li>Coordinate meetings, schedules, and communication between staff, clients, and suppliers.</li><li>Handle petty cash, expense tracking, and office documentation.</li><li>Prepare official letters, reports, and correspondence as required.</li><li>Support company registrations and ensure timely updates from staff.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Business Administration or a related field.</li><li>Fluent in English (spoken and written).</li><li>Strong organizational and communication skills.</li><li>Proficiency in MS Office (Word, Excel, google sheets)</li><li>Ability to multitask and prioritize effectively.</li><li>Must hold a valid UAE Residence Visa.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Analytix Tax Consultants

Job Title:Admin Assistant / Admin Executive &ndash; Tax ConsultancyLooking For Females and own VISA PreferableJob Purpose:To provide administrative and operational support to the tax consultancy team, ensuring smooth day-to-day office management, accurate documentation, timely client coordination, and compliance with internal and external requirements.Key Responsibilities:1. Office Administration &amp; Support<ul><li>Manage day-to-day office operations (calls, emails, scheduling, filing, correspondence).</li><li>Maintain organized records of client files, contracts, tax returns, and legal documents.</li><li>Monitor deadlines for tax filings, submissions, and renewals, ensuring timely reminders.</li><li>Handle incoming and outgoing correspondence with clients, authorities, and vendors.</li><li>Manage stationery, office supplies, and basic IT/office maintenance.</li></ul>2. Client Coordination<ul><li>Act as the first point of contact for client inquiries (phone/email).</li><li>Schedule client meetings and maintain calendars for consultants.</li><li>Collect required documents from clients for tax filings and compliance.</li><li>Assist in preparing engagement letters, invoices, and proposals.</li><li>Track client deliverables and update status reports.</li></ul>3. Documentation &amp; Compliance<ul><li>Prepare, review, and maintain administrative documentation.</li><li>Ensure proper filing of VAT, corporate tax, and other compliance documents.</li><li>Coordinate with auditors, legal advisors, and government departments.</li><li>Assist in notarization, attestation, and submission of official documents.</li><li>Support consultants in compiling data for tax audits and reports.</li></ul>4. Finance &amp; Billing Support<ul><li>Assist in preparing invoices, receipts, and payment follow-ups with clients.</li><li>Maintain records of expenses, petty cash, and office budgets.</li><li>Support accounts team in reconciling tax payments and receipts.</li></ul>5. HR &amp; Team Support<ul><li>Support recruitment processes .</li><li>Maintain employee records and leave management.</li><li>Assist in training arrangements and onboarding new staff.</li></ul>Skills &amp; Qualifications Required:<ul><li>Bachelor&rsquo;s degree in Business Administration / Accounting / Finance (preferred).</li><li>1-2 years of experience in administrative or office support role (preferably in consultancy/finance/tax field).</li><li>Knowledge of VAT, Corporate Tax, and compliance documentation (advantage).</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle confidential information with discretion.</li><li>Ability to handle multitasking and Time management.</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Confidential Careers

<div>
 
 
 Job Title
 
 : Personal Assistant to Ultra High Net Worth Individual
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Salary:
 
 AED 18,000 - 20,000
 
 
 
 Type:
 
 Full-time
 
 
 
 
 
 Step into an elite, fast-paced role as the trusted Personal Assistant to a visionary Chairman. This position offers a unique chance to manage diverse personal and professional duties with precision, serving as the Chairman&rsquo;s indispensable partner. Ideal for European professionals with HNWI experience, it requires global mobility, flexibility, and a passion for excellence&mdash;seize this opportunity to shape a prestigious career.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 Personal Errands
 
 
 
 
 
 
 <ul>
 <li>
 
 Luxury Travel Planning
 
 : Arrange private jet charters, yacht bookings, and bespoke European itineraries with visas and luxury accommodations.
 </li>
 <li>
 
 Wardrobe Management
 
 : Oversee the Chairman&rsquo;s high-end wardrobe, coordinating with top designers and ensuring flawless maintenance.
 </li>
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 Household Staff Coordination
 
 : Manage domestic staff across European residences for consistent luxury service.
 </li>
 <li>
 
 Family Event Management
 
 : Plan exclusive family events or dinners with meticulous attention to detail.
 </li>
 <li>
 
 Confidential Personal Matters
 
 : Handle discreet medical appointments or wellness coordination with utmost privacy.
 </li>
 <li>
 
 Pet Care
 
 : Oversee pet travel and grooming across borders.
 </li>
 <li>
 
 Shopping and Gifting
 
 : Source rare luxury items and curate gifts for elite circles.
 </li>
 <li>
 
 Appointment and Reservation Management
 
 : Secure elite reservations and manage a dynamic personal calendar.
 </li>
 </ul>
 
 
 
 
 
 
 Professional Errands
 
 
 
 
 
 
 <ul>
 <li>
 
 Stakeholder Liaison
 
 : Interface with European business leaders and advisors with diplomacy.
 </li>
 <li>
 
 Executive Meeting Coordination
 
 : Organize high-stakes board meetings with flawless preparation.
 </li>
 <li>
 
 Correspondence Management
 
 : Draft and manage confidential communications with precision.
 </li>
 <li>
 
 Calendar Management
 
 : Balance a complex schedule across European time zones.
 </li>
 <li>
 
 Coordination with Advisors
 
 : Support legal and financial teams with seamless logistics.
 </li>
 <li>
 
 Business Travel Logistics
 
 : Arrange secure, executive-level travel across Europe and globally.
 </li>
 <li>
 
 Project Support
 
 : Assist with presentations or confidential research tasks.
 </li>
 </ul>
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 
 
 
 Targeted at European professionals with a proven track record supporting High Net Worth Individuals or C-suite executives in luxury settings (e.g., private estates, aviation). Key traits:
 
 
 
 
 <ul>
 <li>
 Impeccable discretion and confidentiality.
 </li>
 <li>
 Polished communication for elite interactions.
 </li>
 <li>
 Exceptional organization and foresight.
 </li>
 <li>
 Flexibility for long hours and travel.
 </li>
 <li>
 Tech-savviness with productivity tools.
 </li>
 <li>
 Cultural sophistication in European luxury contexts.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 Education
 
 : Bachelor&rsquo;s degree preferred (e.g., business, hospitality).
 </li>
 <li>
 
 Experience
 
 : 5+ years supporting HNWI or executives in Europe.
 </li>
 <li>
 
 Language Skills
 
 : Fluent English; French, Italian, or German a plus.
 </li>
 <li>
 
 Licenses
 
 : Valid driver&rsquo;s license and passport.
 </li>
 <li>
 
 Background
 
 : Clean record and strong references.
 </li>
 </ul>
 
 
 
 
 
 
 Location &amp; Compensation
 
 
 
 
 
 
 <ul>
 <li>
 
 Location
 
 : Based in a European hub (e.g., London, Paris, Zurich), with frequent travel across Europe and beyond.
 </li>
 <li>
 
 Compensation
 
 : Exceptional salary, performance bonuses, and private travel benefits.
 </li>
 <li>
 
 Benefits
 
 : Accommodations and meals on duty; NDA required.
 </li>
 </ul>
 
 
 
 
 
 Application Process
 
 
 
 
 
 
 Due to the sensitive and confidential nature of this role, applications are handled with the utmost discretion. Qualified candidates are invited to submit a detailed resume, a tailored cover letter outlining relevant experience, and at least three professional references. Please refrain from Shortlisted candidates will be contacted for a confidential interview process, which may include multiple stages and rigorous vetting. All applications will be treated with absolute confidentiality.
 
</div>

Personal Assistant to the Chair

Grand Flora Group

Executive Assistant to COOGrand Flora Group LLC &ndash; Dubai, UAEKey Responsibilities1. Administrative SupportManage and organize the COO&rsquo;s calendar, meetings, and travel schedules.Draft, review, and manage correspondence, reports, and presentations.Prepare meeting agendas, minutes, and follow-ups.2. Operational SupportCoordinate with department heads and teams to ensure timely updates and reporting to the COO.Assist in monitoring key projects, deliverables, and deadlines.support the COO in decision-making by preparing accurate briefing materials.3. CommunicationServe as the primary point of contact between the COO and internal/external stakeholders.Handle confidential information with integrity and discretion.Maintain professional communication across all channels.4. Other DutiesOrganize events, workshops, or internal meetings as required.Manage expense reports and budgets related to the COO&rsquo;s office.Provide general office management and administrative support as needed.Requirements.Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.Strong organizational and multitasking skills.Excellent written and verbal communication in English (Arabic is a plus).Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).High level of discretion and professionalism.Ability to work under pressure and handle fast-paced tasks.Valid UAE Driving License is a must.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Executive Assistant : 5 years (Preferred)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>

Executive Assistant

Explore 1191+ Administrative personal assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

1191 administrative personal assistant jobs IN Dubai

Admin & Personal assistant ( E-commerce)

Administrative Assistant

Personal Assistant to the CEO (Business & Personal)

Administrative Assistant

Administrative Assistant

Personal Assistant to the Chair

Executive Assistant