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administrative personal assistant

Oceano Apex LLC

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.E Reports To: Director Job Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative Support<ul><li>Manage daily office activities to ensure operational efficiency.</li><li>Oversee office supplies, vendor coordination, logistics, and facility upkeep.</li><li>Maintain structured filing systems &ndash; both physical and digital.</li><li>Monitor and track deadlines, office tasks, projects, and follow-ups.</li></ul>2. Director Support<ul><li>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Prepare meeting agendas, take minutes, and track action items.</li><li>Arrange professional travel, including flights, hotels, and itineraries.</li><li>Draft, edit, and manage internal documents, memos, presentations, and reports.</li><li>Filter and prioritize emails, calls, and messages for the Director.</li><li>Ensure timely completion of tasks, projects, and reminders.</li></ul>3. Communication &amp; Liaison<ul><li>Serve as a key point of contact between the Director and internal/external stakeholders.</li><li>Manage confidential communication with utmost discretion.</li><li>Represent the Director professionally in communications and interactions.</li><li>Assist with occasional personal errands and confidential non-work requests.</li></ul>Qualifications:<ul><li>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Strong command of English (written and verbal); Arabic is an advantage.</li><li>Proficient in Microsoft Office Suite and digital office tools.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle sensitive and confidential information professionally.</li><li>Experience in a startup environment or financial services industry preferred.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative cum Personal Assistant

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.EReports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Citadel Health Management & Consultancy

Job Title: Personal AssistantCompany: Citadel Health Management Consultancy Location: United Arab Emirates (UAE) Job Type: Full-timeAbout UsCitadel Health Management Consultancy is a leading healthcare advisory firm dedicated to improving healthcare systems and organizational performance across the UAE. We support hospitals, clinics, and health organizations through strategic planning, operational excellence, and data-driven solutions.Job SummaryWe are seeking a smart, proactive Personal Assistant with a strong background in healthcare and 2&ndash;3 years of experience in the UAE. The ideal candidate will provide administrative and executive support, manage schedules, coordinate communication, and ensure smooth daily operations.Key Responsibilities<ul><li>Manage calendars, appointments, and meetings for senior management</li><li>Handle email correspondence, phone calls, and internal communications</li><li>Prepare reports, presentations, and documentation as required</li><li>Coordinate travel arrangements, logistics, and event planning</li><li>Maintain confidentiality while handling sensitive information</li><li>Assist in organizing healthcare-related files, contracts, and client documents</li><li>Support daily administrative tasks and office operations</li><li>Communicate professionally with clients, partners, and stakeholders</li></ul>Requirements<ul><li>2&ndash;3 years of experience as a Personal Assistant in the UAE</li><li>Healthcare background is mandatory</li><li>Strong verbal and written English communication skills</li><li>Proactive, organized, and able to multitask effectively</li><li>Smart, professional appearance and conduct</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Ability to work independently and manage time efficiently</li></ul>Preferred Qualifications<ul><li>Experience working in healthcare consulting, clinics, hospitals, or medical administration</li><li>Strong interpersonal skills and attention to detail</li></ul>What We Offer<ul><li>Competitive salary based on experience</li><li>Supportive and professional work environment</li><li>Growth and development opportunities within the company</li></ul>Job Type: Full-time

Personal Assistant/Secretary

ADAM RESOURCE & TRADING DMCC

We are currently seeking a highly skilled, proactive, and reliable Personal Assistant to provide direct support to our CEO in both professional and personal capacities. This role is a critical extension of the CEO&rsquo;s office and demands an individual with exceptional judgment, strong corporate acumen, and a solid understanding of legal processes.The ideal candidate will be someone who thrives in a fast-paced, high-expectation environment and can maintain the highest standards of confidentiality, organization, and professionalism.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Manage, organize, and streamline the CEO&rsquo;s daily schedules, appointments, commitments, and travel arrangements.</li><li>Prioritize tasks and ensure timely follow-ups on all matters requiring the CEO&rsquo;s attention.</li><li>Prepare, review, and organize corporate documentation, correspondence, reports, and presentations.</li><li>Assist in overseeing various corporate initiatives or projects as assigned by the CEO.</li></ul>Legal Coordination &amp; Support<ul><li>Act as the primary point of contact between the CEO and external legal service providers.</li><li>Support in reviewing, organizing, and tracking legal documents, contracts, and case updates.</li><li>Ensure accurate communication and follow-up on legal requirements, deadlines, and deliverables.</li><li>Maintain strict confidentiality when dealing with all legal and sensitive information.</li></ul>Personal &amp; Family-Related Support<ul><li>Handle personal errands, household coordination, and special requests for the CEO and his family.</li><li>Arrange personal appointments, events, and travel itineraries.</li><li>Provide discreet, reliable assistance that aligns with the CEO&rsquo;s personal standards and expectations.</li></ul>Professional Conduct &amp; Office Presence<ul><li>Uphold excellent work ethics, punctuality, and reliability at all times.</li><li>Maintain a composed and professional demeanor, especially when managing last-minute changes or high-pressure situations.</li><li>Communicate clearly, effectively, and respectfully across all levels, both internally and externally.</li></ul>Candidate Requirements<ul><li>Bachelor&rsquo;s degree in Law, Business Administration, or related field (preferred).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or Legal Assistant, preferably supporting top-level management.</li><li>Strong understanding of corporate structure, legal documentation, and regulatory processes.</li><li>Exceptional organizational skills with the ability to anticipate needs and respond proactively.</li><li>Excellent interpersonal skills, professional, approachable, adaptable, and articulate.</li><li>Ability to manage highly confidential and sensitive information with absolute discretion.</li><li>Strong multitasking skills and the capacity to work efficiently under pressure.</li><li>Flexibility to handle varying responsibilities and adjust to shifting priorities.</li><li>Candidates must be available to join immediately.</li></ul>What We Offer<ul><li>Attractive and competitive salary package</li><li>Company-sponsored UAE visa</li><li>Comprehensive medical insurance</li><li>Additional benefits in line with UAE Labour Law</li><li>A professional environment offering exposure to corporate, legal, and executive-level operations</li><li>A long-term career opportunity for candidates who demonstrate excellence and commitment</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>Can you describe your experience handling legal documents, coordinating with law firms, or managing corporate matters in your previous roles? Please provide specific examples.</li><li>Tell us about a situation where you were required to manage highly confidential or sensitive information. How did you ensure discretion and maintain trust?</li><li>Have you previously supported a CEO or senior executive with both professional and personal tasks? How did you balance these responsibilities, and what challenges did you face?</li><li>This role requires quick thinking, strong organization, and the ability to adapt to unexpected changes. Can you describe a time when you had to reorganize priorities or manage last-minute tasks under pressure?</li><li>Can you join immediate? If no, please indicate your notice period.</li></ul>

Personal Assistant/Secretary (Legal Background)

Fitness ladies

Job Title: Admin &amp; Personal Assistant &ndash; Real Estate Agency (Full Time)Company: Ardara EstatesLocation: Dubai, UAEJob Type: Full Time &ndash; On-siteSalary: Depends on experience (to be discussed during interview)About UsArdara Estates is a fast-growing real estate brokerage based in Dubai, specializing in residential and investment properties. We are expanding and seeking a highly organized Admin &amp; Personal Assistant to support daily operations and management.Job ResponsibilitiesAdmin / Office Support<ul><li>Manage daily administrative tasks, calls, emails, and calendars</li><li>Prepare property documents, contracts, and listings</li><li>Maintain CRM and update client records</li><li>Coordinate with agents, developers, and clients</li><li>Handle office supplies, filing, invoicing, and basic accounting tasks</li></ul>Personal Assistant Duties<ul><li>Support management with scheduling, travel arrangements, and meeting prep</li><li>Act as point of contact between CEO and clients/business partners</li><li>Organize follow-ups and reminders for pending tasks</li><li>Assist during property viewings, events, and company activities when required</li></ul>Requirements&#10004; Previous experience in administration or PA role (real estate experience preferred)&#10004; Excellent written &amp; verbal communication skills (English required)&#10004; Strong organizational and multitasking abilities&#10004; Professional appearance and attitude&#10004; Good computer skills (MS Office, Google Workspace, CRM systems)&#10004; Must be available full-time, on-site in DubaiWhat We Offer- Friendly and supportive work environment-Career growth in the real estate industry-Training and development-Performance-based bonusesHow to ApplySend your CV with the subject:&ldquo;Admin &amp; Personal Assistant &ndash; Ardara Estates&rdquo;Email: info@ardaraestates.comJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthExperience:<ul><li>Admin in real estate : 1 year (Preferred)</li></ul>Expected Start Date: 01/12/2025

Admin & Personal Assistant – Real Estate Agency (Full Time)

FloxyPay

OWN VISA PREFERREDSALARY: 2500 - 3500Responsibilities:<ul><li>Provide high-level administrative support to the executive, including managing schedules, appointments, and travel arrangements.</li><li>Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all communications.</li><li>Prepare and organize documents, reports, and presentations for meetings and conferences.</li><li>Coordinate and oversee special projects, ensuring deadlines and deliverables are met.</li><li>Handle sensitive and confidential information with utmost discretion and maintain confidentiality at all times.</li><li>Conduct research on various topics as needed and compile information into concise summaries.</li><li>Assist with personal tasks and errands as required, including managing household needs and coordinating family schedules.</li><li>Manage and maintain organizational systems, including filing, record-keeping, and database management.</li><li>Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management and organizational skills.</li><li>Anticipate needs and proactively address issues to ensure the smooth functioning of the executive's office.</li></ul>Qualifications:<ul><li>Bachelor's degree in business administration, communications, or a related field preferred.</li><li>Proven experience as an executive assistant or personal assistant, with a minimum of 3-5 years in a similar role.</li><li>Exceptional communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.</li><li>Strong attention to detail and accuracy in all work.</li><li>Ability to maintain a high level of professionalism and confidentiality.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Strong problem-solving skills and the ability to handle unexpected challenges with composure.</li><li>Flexibility and adaptability to changing priorities and environments.</li><li>Proactive and self-motivated, with the ability to work independently and as part of a team.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

Personal/Executive Assistant

Course

<div>
 
 
 Position: : Executive &amp; Personal Assistant to Group CEO
 
 
 
 
 Position Summary:
 
 
 
 Reporting to the CEO, the Executive &amp; Personal Assistant provides high-level administrative and personal support, acting as the primary liaison for internal and external matters. The role requires strong organizational, communication, and multitasking skills in a fast-paced, entrepreneurial environment. The candidate must exercise sound judgment, manage multiple priorities, and handle confidential matters with discretion. Global travel is required.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage CEO&rsquo;s calendar, travel, correspondence, and confidential documents.
 </li>
 <li>
 Coordinate executive meetings, agendas, and follow-ups.
 </li>
 <li>
 Liaise with senior management, board members, and external stakeholders.
 </li>
 <li>
 Research, prioritize, and handle sensitive matters with discretion.
 </li>
 <li>
 Assist with special projects, vendor management, and business correspondence.
 </li>
 <li>
 Oversee household operations, personal travel, and family scheduling.
 </li>
 <li>
 Coordinate personal events, errands, financial administration, and service providers.
 </li>
 <li>
 Ensure seamless integration of professional and personal commitments.
 </li>
 <li>
 Manage visa applications and travel arrangements, including US, UK, Schengen, and other global travel requirements.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and problem-solving skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 High emotional intelligence and ability to handle confidential matters.
 </li>
 <li>
 Strong work ethic, adaptability, and ability to meet deadlines.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualification &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor's degree required.
 </li>
 <li>
 7-10 years of experience supporting top executives.
 </li>
 <li>
 Proficiency in Microsoft Office and social media platforms.
 </li>
 <li>
 In-depth knowledge of visa processes and travel logistics for key global destinations.
 </li>
 <li>
 Strong personality with assertiveness when needed.
 </li>
 </ul>
 
 
</div>

Executive/Personal Assistant

Explore 2180+ Administrative personal assistant in Dubai this December. Find roles across top companies and apply now to boost your career.

2180 administrative personal assistant jobs IN Dubai

Administrative cum Personal Assistant

Administrative cum Personal Assistant

Personal Assistant/Secretary

Personal Assistant/Secretary (Legal Background)

Admin & Personal Assistant – Real Estate Agency (Full Time)

Personal/Executive Assistant

Executive/Personal Assistant