administrative assistant

executive assistant

office administrator

office assistant

accounts assistant

administrative personal assistant

LUMINARY REAL ESTATE

Luminary Real Estate LLC is looking for a professional and experienced Female Real Estate Admin Executive to join our growing team in Dubai.We are seeking a candidate with real estate industry experience who has strong knowledge of Dubai real estate procedures, documentation, and administrative operations.Requirements:✅ Female candidates only ✅ Previous experience in UAE real estate administration is mandatory ✅ Strong knowledge of Dubai real estate documentation and processes ✅ Hands-on knowledge of Form A, Form B, Form F, Trakheesi, Ejari, and RERA-related procedures ✅ Experience handling property documents, agreements, and transaction coordination ✅ Good communication and coordination skills ✅ Proficiency in MS Office and documentation management ✅ Ability to work independently and manage multiple tasks ✅ Professional attitude with strong attention to detailKey Responsibilities:<ul><li>Prepare and manage real estate forms and documentation (Form A, Form B, Form F)</li><li>Handle Trakheesi permit applications and approvals</li><li>Assist with Ejari registration and tenancy contract documentation</li><li>own visa/ spouse visa prefferd (optional)</li><li>Coordinate with agents, clients, developers, and government-related platforms</li><li>Maintain accurate records of property listings and transactions</li><li>Manage administrative tasks related to sales and leasing deals</li><li>Prepare reports, letters, and official documents</li><li>Support the sales team with smooth documentation and deal processing</li><li>Ensure all documents comply with Dubai real estate regulations</li></ul>What We Offer:✨ Professional and growth-oriented work environment ✨ Opportunity to work with a growing real estate company in Dubai ✨ Competitive salary package based on experience and skills ✨ Supportive team cultureIf you have experience in Dubai real estate administration and are familiar with RERA procedures, Trakheesi, Ejari, and property documentation, we would love to hear from you.Experience:<ul><li>Real estate : 1 year (Preferred)</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Administrative Assistant

MIRA Construction

<div>We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
Key Responsibilities<ul><li>
Provide comprehensive executive support to the CEO and CFO.
</li><li>Manage complex calendars, appointments, and meeting schedules.
</li><li>Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence.
</li><li>Record meeting minutes and follow up on action items to ensure timely completion.
</li><li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Manage confidential documents and sensitive business information with the highest level of discretion.
</li><li>Coordinate board meetings, investor meetings, and executive presentations.
</li><li>Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
</li><li>Organize company events, executive meetings, and business functions.
</li><li>Liaise with various departments to ensure projects and executive requests are completed on time.
</li><li>Monitor office supplies, vendor relationships, and administrative budgets where applicable.
</li><li>Assist with special projects and strategic initiatives as assigned by management.</li></ul> 

Requirements 
<ul><li>
Bachelor's degree in Business Administration or a related field is preferred.
</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
</li><li>Previous experience within a real estate development, construction, or property development company is highly preferred.
</li><li>Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
</li><li>Excellent written and verbal communication skills in English.
</li><li>Strong organizational and multitasking abilities.
</li><li>High level of professionalism, confidentiality, and attention to detail.
</li><li>Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
</li><li>Experience preparing reports, presentations, and executive documentation.
</li><li>Ability to prioritize multiple tasks and work under pressure.
</li><li>Strong problem-solving and interpersonal skills.
</li><li>UAE experience will be considered a strong advantage.</li></ul> 

Benefits 
<ul><li>
Competitive salary package
</li><li>Employment visa
</li><li>Medical insurance
</li><li>Opportunity to work directly with senior leadership
</li><li>Professional and dynamic work environment
</li><li>Career growth within a leading real estate development company</li></ul></div>

Executive Assistant (CEO/CFO Office)

M I R A L.L.C

<div>
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant / Office Manager
 
 to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
 
 
 The ideal candidate will have
 
 at least 5 years of experience as an Executive Assistant or Office Manager
 
 , with
 
 previous experience in a real estate development company strongly preferred
 
 . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the CEO and CFO.
 </li>
 <li>
 Manage complex calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
 </li>
 <li>
 Prepare meeting agendas, presentations, reports, and executive correspondence.
 </li>
 <li>
 Record meeting minutes and follow up on action items to ensure timely completion.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Manage confidential documents and sensitive business information with the highest level of discretion.
 </li>
 <li>
 Coordinate board meetings, investor meetings, and executive presentations.
 </li>
 <li>
 Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
 </li>
 <li>
 Organize company events, executive meetings, and business functions.
 </li>
 <li>
 Liaise with various departments to ensure projects and executive requests are completed on time.
 </li>
 <li>
 Monitor office supplies, vendor relationships, and administrative budgets where applicable.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned by management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
 </li>
 <li>
 Previous experience within a real estate development, construction, or property development company is highly preferred.
 </li>
 <li>
 Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
 </li>
 <li>
 Experience preparing reports, presentations, and executive documentation.
 </li>
 <li>
 Ability to prioritize multiple tasks and work under pressure.
 </li>
 <li>
 Strong problem-solving and interpersonal skills.
 </li>
 <li>
 UAE experience will be considered a strong advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Employment visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Opportunity to work directly with senior leadership
 </li>
 <li>
 Professional and dynamic work environment
 </li>
 <li>
 Career growth within a leading real estate development company
 </li>
 </ul>
</div>

Adroit Group

We are looking for a highly organized, discreet, and proactive Admin Assistant cum Telesales who is ready to contribute a lot to both business and personal needs of a well-known Business. This role requires close involvement in various aspects of private life management, including telesales, coordinating with clients, and supervising sales management.Main responsibilities:<ul><li>Managing diaries and organizing meetings and appointments with clients and close deal.</li><li>Booking and arranging appointment with clients.</li><li>Typing, compiling and preparing reports, presentations and correspondence;</li><li>Taking responsibility of accounts and budgets (manager&rsquo;s personal accounting).</li><li>Assist in administrative and office management tasks</li></ul>Languages:EnglishUrdu / HindiTagalogArabicPay: AED1,676.46 - AED5,690.12 per monthWork Location: In person

Admin cum telesales

Rightangled

<div>
 
 
 About Us
 
 
 
 
 We are a fast-growing international healthcare group operating across the United Kingdom and Europe, with active expansion into the United States and the GCC. We are building a business defined by an uncompromising standard of quality, where the customer experience is the benchmark for everything we do.
 
 
 As we scale across markets, our Admin Office is looking for an exceptional Executive &amp; Personal Assistant to support our Chief Executive Officer. This is a pivotal, high-trust role at the centre of a dynamic organisation, suited to a professional who takes genuine ownership and operates with precision.
 
 
 
 The role
 
 
 
 Reporting directly to the CEO, the Executive &amp; Personal Assistant will provide comprehensive executive and personal support, ensuring the CEO's time, priorities and commitments are managed seamlessly across a fast-moving, multi-market business.
 
 
 This is not an administrative support role in the traditional sense. It is a role for a proactive, highly organised professional who anticipates needs, closes loops independently, and consistently delivers work to a high standard without close supervision.
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Calendar and inbox management. Manage the CEO's calendar and correspondence with discretion and precision. Triage incoming communication, prioritise effectively, draft responses on the CEO's behalf, and coordinate scheduling across UK, EU, GCC and US time zones
 </li>
 <li>
 Meeting coordination and follow-through. Prepare agendas and briefing materials ahead of meetings, capture decisions and actions, and track follow-ups through to completion. Ensure that commitments made in meetings are executed and nothing is left outstanding
 </li>
 <li>
 Commitment and task tracking. Maintain a live overview of the CEO's open items, deadlines and dependencies. Anticipate potential issues and surface them early, before they escalate
 </li>
 <li>
 Document preparation. Produce polished, professional and immediately usable documents, summaries and correspondence from brief instructions or notes, consistently reflecting the standards of the organisation
 </li>
 <li>
 Travel and logistics. Arrange and coordinate all travel end-to-end; flights, accommodation, ground transport and detailed itineraries, accounting for time zones and appropriate scheduling buffers
 </li>
 <li>
 Personal and lifestyle support. Manage personal appointments, errands, renewals and lifestyle coordination in Dubai, ensuring the CEO's time is protected and used effectively
 </li>
 <li>
 Gatekeeping and prioritisation. Act as a trusted point of contact and filter, managing what reaches the CEO and independently handling or redirecting matters where appropriate
 
 
 
 </li>
 </ul>
 
 
 Requirements
 
 
 
 
 
 Candidate profile
 
 
 
 The successful candidate will be a consummate professional who embodies the following:
 
 
 <ul>
 <li>
 Proactivity. Identifies what needs to be done and acts on it independently, taking initiative rather than waiting for direction
 </li>
 <li>
 Diligence and reliability. Delivers consistently and follows through on every commitment. Tasks can be delegated with full confidence they will be completed
 </li>
 <li>
 Exceptional attention to detail. Maintains accuracy and quality in every output, from scheduling to correspondence to documents
 </li>
 <li>
 Sound judgement. Makes considered decisions, brings solutions rather than problems, and knows when to escalate
 </li>
 <li>
 Discretion and integrity. Handles confidential business and personal matters with absolute professionalism
 </li>
 <li>
 Composure. Remains calm, organised and effective in a fast-paced, evolving environment
 </li>
 <li>
 Clear communication. Provides concise, specific and timely updates
 
 
 
 </li>
 </ul>
 
 
 How You'll Succeed In This Role
 
 
 
 
 To help candidates assess their fit, the following reflects how we work and what we value:
 
 
 <ul>
 <li>
 Ownership. Responsibility is taken for tasks from start to finish, with loops closed independently
 </li>
 <li>
 Responsiveness. Matters are addressed and resolved promptly &mdash; same-day resolution is our default standard
 </li>
 <li>
 Preparation. Groundwork is done in advance, so that time with the CEO is focused on decisions rather than status updates
 </li>
 <li>
 Accountability. Mistakes are owned openly and corrected quickly; transparency is always valued over concealment
 </li>
 <li>
 Precision. The details are treated as central to the role, not incidental to it
 
 
 
 </li>
 </ul>
 
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant or Chief of Staff, ideally supporting a founder, CEO or senior executive
 </li>
 <li>
 Based in Dubai (or willing to relocate) and eligible to work in the UAE
 </li>
 <li>
 Excellent written and spoken English (additional languages advantageous)
 </li>
 <li>
 Proficiency with Google Workspace (Calendar, Gmail, Docs) and the ability to adopt new tools quickly
 </li>
 <li>
 Strong writing skills, with the ability to draft professional correspondence and documents
 </li>
 <li>
 Flexibility to support international time zones as required
 
 
 </li>
 </ul>
 Desirable:
 
 
 <ul>
 <li>
 Experience supporting a fast-scaling or international organisation
 </li>
 <li>
 Experience in a role blending executive and personal support
 </li>
 <li>
 A demonstrated ability to build and improve systems and processes
 
 
 
 </li>
 </ul>
 
 
 Benefits
 
 
 
 
 
 What we offer
 
 
 
 <ul>
 <li>
 A high-trust, high-impact role working directly with the CEO of a growing international group
 </li>
 <li>
 Exposure to how a multi-market business is built and scaled
 </li>
 <li>
 Genuine ownership, autonomy and the opportunity to grow with the organisation
 </li>
 <li>
 A competitive salary and benefits package, commensurate with experience
 </li>
 </ul>
</div>

Personal Assistant to CEO

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

Explore 200+ Administrative personal assistant in Dubai this August. Find roles across top companies and apply now to boost your career.

200 administrative personal assistant jobs In Dubai

Administrative Assistant

Executive Assistant (CEO/CFO Office)

Executive Assistant (CEO/CFO Office)

Admin cum telesales

Personal Assistant to CEO

Executive Assistant to CEO

Legal Assistant/Admin