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administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

assistant office manager

administrative receptionist

The Arab Lens

<div>Our client is a professional organization committed to delivering a welcoming and efficient experience for employees, customers, and visitors alike. As the first point of contact for the business, the Receptionist plays an important role in representing the organization and maintaining high standards of professionalism.
The Role
The Receptionist will manage front desk operations while providing administrative support across the business. The successful candidate will demonstrate excellent interpersonal skills, professionalism, and the ability to manage multiple priorities in a busy office environment.
Responsibilities<ul><li>
Welcome visitors and ensure a professional reception experience.</li><li>
Answer, screen, and direct incoming telephone calls.</li><li>
Manage meeting room bookings and visitor schedules.</li><li>
Receive and distribute incoming mail and courier deliveries.</li><li>
Maintain reception and waiting areas to a professional standard.</li><li>
Provide administrative support to various departments.</li><li>
Assist with document preparation and filing.</li><li>
Coordinate office supplies and stationery requirements.</li><li>
Support travel bookings and meeting arrangements when required.</li><li>
Maintain visitor logs and access records.</li><li>
Assist with general office administration.</li></ul>
Qualifications<ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration or a related discipline.</li><li>
2+ years of reception or administrative experience.</li><li>
Excellent communication and customer service skills.</li><li>
Professional appearance and telephone etiquette.</li><li>
Strong organizational and multitasking abilities.</li><li>
Proficiency in Microsoft Office applications.</li><li>
High attention to detail.</li><li>
Fluency in English is required; Arabic is considered an advantage.</li></ul></div>

Receptionist

Pet Doctor Center

The Pet Dr is looking for a professional, organised, and proactive Receptionist / Front Desk Coordinator to join our team.This role is ideal for someone with strong administration and customer service experience who can manage a busy front desk, handle client communication confidently, and support smooth daily clinic operations.We are looking for someone calm under pressure, excellent with time management, comfortable with technology, and interested in using automation and AI tools to improve daily workflows.Key Responsibilities<ul><li>Welcome clients in a warm, professional, and helpful manner.</li><li>Manage phone calls, WhatsApp messages, client inquiries, and appointment bookings.</li><li>Schedule appointments for veterinary consultations, grooming, boarding, procedures, and follow-ups.</li><li>Coordinate the daily schedule with doctors, nurses, groomers, and management.</li><li>Handle client reminders, confirmations, follow-ups, and basic service explanations.</li><li>Maintain accurate client and pet records in the clinic system.</li><li>Support daily admin tasks, reports, forms, filing, and internal coordination.</li><li>Use Excel or Google Sheets for tracking, reporting, scheduling, and follow-up lists.</li><li>Help improve reception workflows using templates, automation, and AI tools.</li><li>Manage busy periods calmly and prioritise urgent tasks effectively.</li><li>Ensure clients receive clear, professional, and consistent communication.</li><li>Support the clinic team with day-to-day operational needs.</li></ul>Requirements<ul><li>Minimum 2-3 years of experience in administration, reception, front desk, customer service, or a similar role.</li><li>Strong English communication skills, both spoken and written.</li><li>Confident speaking with clients in person, by phone, and through WhatsApp.</li><li>Excellent organisation, multitasking, and time management skills.</li><li>Able to work under pressure in a fast-paced environment.</li><li>Proactive, responsible, and able to take initiative.</li><li>Good knowledge of Excel or Google Sheets.</li><li>Comfortable using scheduling systems, digital records, and online tools.</li><li>Interest or experience in AI tools, automation, CRM systems, or workflow improvement is an advantage.</li><li>Veterinary, medical, hospitality, or premium customer service experience is a plus.</li></ul>Ideal CandidateThe ideal candidate is someone who notices what needs to be done before being asked. You are calm, organised, and confident with clients. You can manage a busy reception desk, keep appointments on track, follow up properly, and help create a smooth client experience.You should be comfortable with technology and open to learning new systems that make the clinic more efficient.Skills Required<ul><li>Customer service</li><li>Front desk management</li><li>Administration</li><li>Appointment scheduling</li><li>WhatsApp communication</li><li>Excel / Google Sheets</li><li>Time management</li><li>Multitasking</li><li>Problem-solving</li><li>Team coordination</li><li>AI and automation interest</li></ul>Language<ul><li>English required</li><li>Arabic is an advantage but not required</li></ul>Pay: AED1,800.00 - AED2,200.00 per monthWork Location: In person

Receptionist / Front Desk Coordinator

Arada

<div>
 
 
 Role Purpose
 
 
 
 The Front Office Ambassador serves as the first point of contact for all visitors, clients, and employees, delivering a professional, welcoming, and service-oriented experience that reflects ARADA's brand and values. The role is responsible for managing front desk operations, visitor coordination, administrative support, meeting room management, and ensuring the reception area operates efficiently while maintaining exceptional standards of hospitality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Front Office &amp; Guest Experience
 
 <ul>
 <li>
 Welcome and assist visitors, clients, candidates, and suppliers in a professional and courteous manner.
 </li>
 <li>
 Manage visitor registrations and ensure compliance with security and access protocols.
 </li>
 <li>
 Provide accurate information regarding the organization, facilities, and meeting arrangements.
 </li>
 <li>
 Ensure every guest receives a premium customer service experience aligned with ARADA's hospitality standards.
 </li>
 </ul>
 
 Reception Operations
 
 <ul>
 <li>
 Answer, screen, and direct incoming telephone calls promptly and professionally.
 </li>
 <li>
 Manage the reception desk, ensuring continuous coverage during operating hours.
 </li>
 <li>
 Handle incoming and outgoing mail, courier services, and deliveries.
 </li>
 <li>
 Maintain visitor logs and reception records accurately.
 </li>
 </ul>
 
 Meeting &amp; Office Coordination
 
 <ul>
 <li>
 Coordinate meeting room bookings and prepare meeting rooms before scheduled appointments.
 </li>
 <li>
 Support internal events by coordinating refreshments and visitor arrangements.
 </li>
 <li>
 Liaise with internal departments to facilitate smooth visitor experiences.
 </li>
 <li>
 Ensure meeting areas and reception spaces remain presentable and operational at all times.
 </li>
 </ul>
 
 Administrative Support
 
 <ul>
 <li>
 Provide general administrative assistance including document preparation, filing, scanning, and record management.
 </li>
 <li>
 Assist with procurement requests for office and pantry supplies.
 </li>
 <li>
 Coordinate with vendors and service providers when required.
 </li>
 <li>
 Support employee onboarding logistics and visitor access arrangements.
 </li>
 </ul>
 
 Office Presentation
 
 <ul>
 <li>
 Maintain the highest standards of cleanliness and presentation across reception and waiting areas.
 </li>
 <li>
 Monitor office supplies and replenish reception materials as required.
 </li>
 <li>
 Ensure company brochures, marketing materials, and displays remain updated.
 </li>
 </ul>
 
 Health, Safety &amp; Compliance
 
 <ul>
 <li>
 Follow company policies relating to security, confidentiality, health and safety.
 </li>
 <li>
 Escalate operational issues or visitor concerns promptly.
 </li>
 <li>
 Ensure compliance with reception and visitor management procedures.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree or Diploma in Business Administration, Hospitality, Tourism, or a related field.
 </li>
 <li>
 Certification in Customer Service or Hospitality is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in Front Office, Reception, Customer Service, Hospitality, or Corporate Administration.
 </li>
 <li>
 Previous experience within a corporate office, hospitality environment, real estate developer, or luxury customer service setting is preferred.
 </li>
 </ul>
</div>

Front Office Ambassador - Sharjah

Al Qaisi Group of Companies

Job SummaryWe are looking for a proactive and well-organized Real Estate Administrator to join our Sharjah office. The ideal candidate should have previous experience in real estate administration (preferably in Sharjah), strong organizational skills, and a valid UAE driving license. The role involves supporting the day-to-day operations of the office, preparing property documentation, coordinating with clients and government authorities, and ensuring all records are maintained accurately.Key Responsibilities<ul><li>Manage the day-to-day administrative operations of the real estate office.</li><li>Prepare and maintain property listings, tenancy contracts, sales agreements, and other real estate documentation.</li><li>Coordinate with property owners, tenants, buyers, and agents.</li><li>Schedule property viewings and client appointments.</li><li>Maintain accurate records of properties, contracts, and client information.</li><li>Follow up on renewals, tenancy expiries, and outstanding documentation.</li><li>Coordinate with municipalities, developers, and relevant authorities when required.</li><li>Prepare reports, correspondence, and presentations.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Support management with administrative and operational tasks.</li><li>Travel within the UAE for business-related requirements when necessary.</li></ul>Requirements<ul><li>Minimum 5 years of UAE experience in real estate administration.</li><li>Valid UAE Driving License (mandatory).</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Experience using CRM systems and real estate portals such as Property Finder and Bayut is preferred.</li><li>Strong organizational and time management skills.</li><li>Ability to work independently and manage multiple tasks efficiently.</li></ul>Salary &amp; Benefits<ul><li>UAE Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>Career growth opportunities</li></ul>Location: Sharjah, UAEWork Location: In person

Real Estate Administrator (Sharjah)

Four Stars Ceramic and Sanitary

About the RoleFour Stars Ceramic and Sanitary is seeking a detail-oriented and proactive HR Assistant to join our growing team in Sharjah. As a key member of our administrative department, you will provide essential support across the entire employee lifecycle, from recruitment and onboarding to payroll assistance and visa processing.If you are a highly organized professional with a passion for people and a solid understanding of UAE Labor Law, we want to hear from you.Key Responsibilities<ul><li>Recruitment Support: Post job openings, screen CVs, coordinate interviews, and maintain a pipeline of qualified candidates.</li><li>Onboarding &amp; Offboarding: Facilitate the orientation process for new hires and manage exit formalities for departing employees.</li><li>Document Management: Maintain accurate and up-to-date physical and digital employee records (passports, visas, Emirates IDs, and contracts).</li><li>Visa &amp; PRO Coordination: Assist in the processing of employment visas, renewals, and cancellations in compliance with UAE regulations.</li><li>Payroll &amp; Attendance: Monitor daily attendance, manage leave requests, and assist the Finance department with monthly payroll preparation via WPS.</li><li>Employee Relations: Act as a first point of contact for employee inquiries regarding company policies and benefits.</li><li>Compliance: Ensure all HR activities align with the latest UAE Labor Law and MOHRE guidelines.</li></ul>Requirements<ul><li>Experience: Minimum 1&ndash;2 years of HR or administrative experience in the UAE.</li><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Skills:</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Strong communication skills in English (Arabic or Hindi/Urdu is a significant plus).</li><li>Familiarity with UAE Labor Law and visa processing procedures.</li><li>Attributes: Exceptional organizational skills, ability to handle confidential information with discretion, and a professional demeanor.</li></ul>Job Details<ul><li>Location: Sharjah, UAE.</li><li>Job Type: Full-time.</li><li>Schedule: Standard office hours (Day shift).</li><li>Salary: Competitive, based on experience.</li></ul>Why Join Us?At Four Stars Ceramic and Sanitary, we value integrity and hard work. You will be joining a stable, reputable company in the heart of Sharjah&rsquo;s trading hub, offering a professional environment where your contributions directly impact our operational success.To Apply: Please submit your updated CV and a brief cover letter outlining your relevant experience in the UAE. or WhatsAap @+971 502561990Work Location: In person

HR Assistant

Al Taweq AlDhabi Tech. Cont.

Looking for a Light Vehicle Manual Driver for a MEP Contracting firm.Looking for Driver cum HelperOvertime available!!!ONLY LOOKING FOR IMMEDIATE JOINERS!!!!Transport workers and/or packages to and from destinations<ul><li>Arrive at destinations on schedule</li><li>Fulfill administrative needs, like office pickups</li><li>Research and plan for traffic, construction and weather delays</li><li>Use navigation applications to determine the best route</li><li>Interact with clients professionally at all times</li><li>Ensure that the vehicle is always fueled and ready for use</li><li>Arrange for vehicle repairs as needed</li><li>Keep mileage records and repair records up-to-date</li></ul>Working Time 6am - 6pmOvertime only on public holidaysAccomodation/Visa/Insurance provided by companyJob Type: PermanentPay: AED2,200.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Can you join immediately or is there a notice period </li></ul>License/Certification:<ul><li>Valid UAE driving license (Required)</li></ul>Work Location: In person

Driver

Fatorah Insurance Claims Settlement L.L.C

Job Title: Administration &amp; Government Relations OfficerLocation: United Arab EmiratesAbout the RoleFATORAH is seeking a highly organized and proactive Administration &amp; Government Relations Officer to support the company's administrative operations while managing government-related services, payroll coordination, and compliance requirements. The successful candidate will serve as the primary point of contact with UAE government entities, ensuring the timely processing of employee documentation, company licenses, payroll-related administration, and regulatory requirements.Key Responsibilities<ul><li>Manage all employee-related government transactions, including employment visas, residency permits, Emirates IDs, work permits, and visa cancellations or renewals.</li><li>Liaise with UAE government authorities such as MOHRE, ICP, GDRFA, DMCC, municipalities, and other regulatory bodies to process company and employee documentation.</li><li>Ensure the timely renewal of company licenses, establishment cards, permits, and other legal documents to maintain regulatory compliance.</li><li>Coordinate and process onboarding and offboarding documentation related to government authorities.</li><li>Monitor employee passport requests and maintain accurate records of all government-related documentation.</li><li>Prepare, submit, and track applications through relevant government portals and ensure all transactions are completed within the required timelines.</li><li>Keep management informed of changes in UAE labor laws, immigration regulations, and other government requirements that may impact business operations.</li><li>Coordinate with the Finance Department regarding government-related invoices, payments, and monthly statements.</li><li>Support the monthly payroll process by maintaining accurate employee records, preparing payroll-related documentation, and coordinating with HR and Finance to ensure timely payroll processing.</li><li>Verify payroll inputs, including new joiners, resignations, leave records, salary amendments, deductions, and employee benefits before payroll processing.</li><li>Assist in preparing payroll reports, maintaining payroll records, and ensuring compliance with company policies and UAE labor regulations.</li><li>Support the resolution of employee government-related matters while maintaining strict confidentiality.</li><li>Coordinate administrative activities related to company facilities, accommodation, transportation, and official documentation when required.</li><li>Assist during inspections, audits, and official visits by government authorities.</li><li>Maintain organized records and ensure all documentation is accurate, complete, and readily accessible.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Human Resources, Public Administration, Accounting, or a related field is preferred.</li><li>Minimum 5 years of experience in Administration, Government Relations, Payroll, or a similar role within the UAE.</li><li>Strong knowledge of UAE government procedures, including MOHRE, ICP, GDRFA, DMCC, visa processing, labor regulations, and company licensing requirements.</li><li>Experience supporting payroll administration and maintaining employee records is highly preferred.</li><li>Excellent understanding of UAE employment and immigration regulations.</li><li>Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>Excellent communication and interpersonal skills.</li><li>Strong analytical and problem-solving abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li><li>Proficiency in Microsoft Office applications, particularly Microsoft Excel.</li></ul>Why Join FATORAH?<ul><li>Competitive salary and benefits package.</li><li>Professional, collaborative, and supportive work environment.</li><li>Opportunities for career growth and development.</li><li>Be part of a dynamic organization committed to operational excellence and continuous improvement.</li></ul>If you meet the above qualifications and are looking to advance your career, we'd love to hear from you.Pay: AED2,987.66 - AED11,947.29 per monthWork Location: In person

Administration & Government Relations Officer

Explore 10+ Administrative receptionist in Sharjah this August. Find roles across top companies and apply now to boost your career.