receptionist

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administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

assistant office manager

administrative receptionist

Confidential

A Secretary is responsible for providing administrative and clerical support to ensure the efficient operation of an office. Below is a standard job description:<h3>Job Title: Secretary</h3>Job Summary: A Secretary provides administrative support by handling office tasks, managing communication, organizing schedules, and maintaining records. They ensure smooth day-to-day office operations and assist management and staff as needed.<h3>Key Duties and Responsibilities:</h3>Answer and direct phone calls, emails, and other correspondence.Schedule appointments, meetings, and maintain calendars.Prepare, type, edit, and distribute documents, reports, and presentations.Organize and maintain filing systems (paper and electronic).Receive and greet visitors in a professional manner.Record meeting minutes and distribute them to relevant personnel.Manage office supplies and place orders when necessary.Arrange travel, accommodation, and meeting logistics.Maintain confidential records and information.Assist with basic bookkeeping, data entry, and other administrative tasks.Coordinate communication between departments and external stakeholders.Perform other clerical duties as assigned.<h3>Qualifications:</h3>High school diploma or equivalent (Associate's or Bachelor's degree preferred).Proven experience as a secretary, administrative assistant, or similar role.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office equipment.Excellent verbal and written communication skills.Strong organizational and time-management abilities.Ability to maintain confidentiality and handle sensitive information.Attention to detail and ability to multitask.Professional appearance and positive attitude.<h3>Skills Required:</h3>Communication skillsOrganizational skillsTime managementComputer literacyProblem-solving skillsInterpersonal skillsAccuracy and attention to detailCustomer service skills<h3>Working Conditions:</h3>Typically works in an office environment.Standard working hours, with occasional overtime depending on organizational needs.May interact with clients, visitors, and employees at all levels of the organization.

Secretary

SAHARA International Group for Glass and Architectural Products

Urgently Required for Sahara International Group, SharjahHR Assistant - 2nos.Job Summary: We are seeking a motivated and detail-oriented HR Assistant to join our team. The HR Assistant will provide administrative support to the HR department, ensuring smooth day-to-day operations. This role involves assisting with recruitment, employee records, payroll processing, and general HR tasks while maintaining confidentiality and professionalism.Key Responsibilities:Recruitment Support: Assist in job postings on various platforms. Screen resumes and schedule interviews. Maintain communication with candidates throughout the hiring process.Employee Onboarding and Records Management: Organize new hire onboarding, including orientation schedules and documentation. Maintain accurate employee records, including personal and job-related information.Payroll and Benefits Administration: Support payroll preparation by providing relevant employee information. Assist in managing employee benefits enrollment and inquiries.HR Policies and Compliance: Assist in ensuring adherence to company policies and labor laws. Support in preparing HR-related reports and documentation.Administrative Duties: Answer employee inquiries and redirect as necessary. Assist in organizing HR events, workshops, and meetings. Maintain confidentiality and secure storage of HR documents.Requirements: Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.Experience: 2 years of HR or administrative experience (preferred). UAE working experience will be added advantage.Skills: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Familiarity with HR software or systems (e.g., HRIS) is a plus.Personal Attributes: High level of professionalism and discretion. Strong attention to detail and accuracy. Ability to work independently and as part of a team.Interested candidates with relevant experience can apply indeedPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

HR Assistant

al zubaidi real estate

Job SummaryWe are seeking an experienced and proactive Public Relations Officer (PRO) to manage all government relations and administrative processes on behalf of the company. The ideal candidate must be a fluent Arabic speaker with a minimum of 5 years of proven experience dealing with UAE government authorities, ministries, and regulatory bodies. The PRO will be responsible for ensuring compliance with government regulations and facilitating smooth processing of company and employee documentation.Key Responsibilities<ul><li>Liaise with government authorities, including:</li><li>Ministry of Human Resources &amp; Emiratisation (MOHRE)</li><li>General Directorate of Residency and Foreigners Affairs (GDRFA)</li><li>Immigration Departments</li><li>Economic Departments</li><li>Municipalities and other regulatory authorities</li><li>Process and renew labor cards, employment visas, residence permits, Emirates IDs, trade licenses, and company registrations.</li><li>Ensure compliance with UAE laws, regulations, and government requirements.</li><li>Handle visa applications, cancellations, status changes, and renewals for employees and dependents.</li><li>Coordinate with internal departments regarding employee documentation and legal requirements.</li><li>Maintain accurate records of government transactions and company documents.</li><li>Monitor expiration dates of licenses, permits, visas, and other legal documents to ensure timely renewals.</li><li>Represent the company at government offices and official meetings when required.</li><li>Build and maintain strong professional relationships with government representatives and stakeholders.</li><li>Provide guidance to management on regulatory updates and compliance matters.</li><li>Prepare reports related to government relations activities and document status.</li></ul>Required Qualifications<ul><li>Bachelor's degree or Diploma in Business Administration, Public Relations, Human Resources, or a related field.</li><li>Minimum 5 years of UAE experience as a Public Relations Officer dealing with government authorities.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Valid UAE driving license preferred.</li><li>Strong knowledge of UAE labor laws, immigration procedures, and government regulations.</li><li>Proficiency in Microsoft Office applications and online government portals.</li></ul>Skills &amp; Competencies<ul><li>Excellent communication and interpersonal skills.</li><li>Strong negotiation and relationship-management abilities.</li><li>Ability to work independently and handle confidential information.</li><li>Strong organizational and time-management skills.</li><li>Attention to detail and accuracy in document processing.</li><li>Problem-solving and conflict-resolution skills.</li><li>Ability to manage multiple priorities and deadlines effectively.</li></ul>Preferred Qualifications<ul><li>Experience working with multiple government departments and free zones.</li><li>Familiarity with online government systems and portals.</li><li>Professional certification in Public Relations, Administration, or Human Resources is an advantage.</li></ul>Pay: AED4,000.00 - AED6,000.00 per monthWork Location: In person

Public Relation Officer (PRO)

FOUR STARS CERAMIC & SANITARY

Job Title: Female HR Assistant UAE Experience (3 to 5 years )Location: Sharjah, United Arab EmiratesJob Type: Full-Time (Immediate Joining Preferred)Job Overview:We are seeking a dynamic and proactive Female HR Assistant to join our human resource team. The ideal candidate will manage recruitment, employee relations, performance management, and compliance while fostering a positive work environment.Key Responsibilities:<ul><li>Develop and implement HR strategies that align with the organization's goals, ensuring a proactive approach to talent management.</li><li>Oversee the recruitment process from job posting to onboarding, ensuring a smooth experience for candidates and new hires.</li><li>Conduct comprehensive performance evaluations, providing guidance to managers on best practices for employee development.</li><li>Manage employee relations, addressing conflicts and fostering a positive workplace environment through effective communication.</li><li>Ensure compliance with labor laws and regulations, implementing necessary policies to mitigate risks and protect the organization.</li><li>Analyze HR metrics to identify trends and inform strategic decision-making, contributing to workforce planning and optimization.</li><li>Facilitate employee engagement initiatives, creating a culture that values feedback and encourages open dialogue.</li><li>Administer compensation and benefits programs, ensuring they are competitive and aligned with industry standards.</li><li>Collaborate with leadership to foster diversity and inclusion initiatives, promoting an equitable workplace for all employees.</li></ul>Skills and Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2 years of experience in HR and administrative roles.</li><li>Ability to handle sensitive and confidential information with integrity.</li><li>Proficiency in HR software and payroll systems.</li><li>Strong knowledge of UAE labor laws and HR compliance standards.</li><li>Proficient in Microsoft Office Suite.</li><li>Excellent organizational, interpersonal, and communication skills.</li><li>Ability to multitask, prioritize, and work under pressure.</li></ul>Benefits:<ul><li>Competitive base salary</li><li>Comprehensive health insurance.</li><li>Career growth opportunities in a fast-growing company</li><li>Training and development programs.</li></ul>Language Skills:<ul><li>Fluency in English, Hindi, Urdu</li><li>Excellent communication skills in English are preferred.</li></ul>If you meet the above criteria and are ready to contribute to a growing team, we&rsquo;d love to hear from you. Please send your resume to (052 790 3444)Job Type: Full-timeJob Type: Full-timeWork Location: In person

HR Assistant ( Female only)

Ebn Hayan Health Care

Job Title: Public Relations Officer (PRO) &ndash; Healthcare GroupLocation: Sharjah, United Arab EmiratesIndustry: Healthcare / Medical Clinics / HospitalsDepartment: Human Resources &amp; Administration / OperationsEmployment Type: Full-TimeJob PurposeThe Public Relations Officer (PRO) will be responsible for managing all government liaison activities, corporate documentations, facility licensing, and full employee visa cycles. The ideal candidate must maintain strong operational compliance with UAE labor and immigration laws, Sharjah Health Authority (SHA), Ministry of Health and Prevention (MOHAP), and local municipal authorities.Key Responsibilities &amp; Duties1. Visa &amp; Immigration Management<ul><li>Processing Visas: Handle end-to-end employee visa applications, renewals, cancellations, status changes, and transfers via Tasheel, Amer, GDRFA, and MOHRE online portals.</li><li>Medical &amp; Emirates ID: Coordinate and escort employees for medical fitness tests, Emirates ID biometrics, and blood tests required for residency visas.</li><li>Dependent &amp; Investor Visas: Assist with processing residence visas for company executives, partners, doctors, and sponsored dependents.</li><li>Labor Contracts &amp; Permits: Draft, submit, and update employment contracts and work permits in line with UAE Labor Law updates.</li></ul>2. Healthcare Licensing &amp; Facility Compliance<ul><li>Health Authority Liaison: Coordinate with the Sharjah Health Authority (SHA) and MOHAP for facility licensing, operational approvals, and clinical practice permits.</li><li>Medical Staff Processing: Assist HR in submitting documents for doctors, nurses, and allied healthcare professionals to acquire or renew their professional SHA/MOHAP licenses.</li><li>Inspectors &amp; Audits: Facilitate smooth visits and inspections by healthcare authorities, Civil Defense, and Sharjah Municipality.</li></ul>3. Business &amp; Corporate Documentation Management<ul><li>Trade License &amp; Permits: Oversee annual renewals of Commercial Trade Licenses with the Sharjah Economic Development Department (SEDD).</li><li>Municipal &amp; Civil Defense Approvals: Ensure timely renewal of Signboard permits, Civil Defense safety certificates, tenancy contracts (Ejari/Tawtheeq equivalent in Sharjah), and environmental health approvals.</li><li>Document Legalization: Handle attestation and legalization of official corporate and personal documents (degrees, power of attorney, commercial agreements) through the Ministry of Foreign Affairs (MOFA) and embassies.</li></ul>4. Expiry Tracking &amp; Compliance Control<ul><li>Database Maintenance: Maintain an active, error-free database tracking expiration dates for:</li><li>Employee Residence Visas &amp; Emirates IDs</li><li>SHA / MOHAP Healthcare Licenses</li><li>Corporate Trade Licenses, Civil Defense permits, and Lease agreements</li><li>Penalty Prevention: Issue timely advance notifications to HR and Management to ensure zero fines or regulatory penalties due to delayed renewals.</li><li>File Management: Keep organized electronic and physical copies of all official government documents, approvals, and employee passport files.</li></ul>5. Government Relations &amp; External Representation<ul><li>Represent the healthcare group in person at government departments, including GDRFA, Tasheel, Tawjeeh, Police Headquarters, Sharjah Municipality, and SEDD.</li><li>Stay up-to-date with changing UAE immigration rules, labor laws, MOHRE regulations, and healthcare directives, advising HR leadership accordingly.</li></ul>Required Skills &amp; Competencies<ul><li>Government Portal Proficiency: Mastery of online portals (ICP, GDRFA Sharjah/Dubai, MOHRE/Tasheel, SEDD, SHA, MOHAP).</li><li>Regulatory Knowledge: Deep understanding of UAE Labor Law, Dubai and Sharjah immigration rules, and healthcare regulatory compliance.</li><li>Organizational Skills: Meticulous attention to detail for handling strict document verification and expiry schedules.</li><li>Communication &amp; Negotiation: Excellent interpersonal skills to build positive relationships with government officers and inspectors.</li><li>Time Management: Ability to manage tight deadlines, priority filings, and urgent administrative approvals simultaneously.</li></ul>Qualifications &amp; Experience Requirements<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Law, Public Relations, or a related field (High school diploma acceptable with extensive experience).</li><li>Experience: Minimum 3&ndash;5 years of PRO experience in the UAE, preferably within the healthcare, clinic, or hospital sector in Sharjah.</li><li>Languages:</li><li>Arabic: Native or Fluent (Essential for reading government letters and dealing with officials directly).</li><li>English: Professional professional working proficiency (verbal and written).</li><li>Driving License: Valid UAE Driver&rsquo;s License with a clean driving record and own vehicle (Required for frequent site and government office visits).</li></ul>Pay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Explore 5+ Administrative receptionist in Sharjah this August. Find roles across top companies and apply now to boost your career.

5 administrative receptionist jobs In Sharjah

Secretary

HR Assistant

Public Relation Officer (PRO)

HR Assistant ( Female only)

Public Relation Officer (PRO)