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MASCORP HOLDING

About ITW PropertiesITW Properties is a growing real estate company in Abu Dhabi dedicated to delivering exceptional property services through professionalism, efficiency, and client-focused solutions. We are seeking a highly organized Real Estate Administrator to support daily operations and ensure smooth coordination across departments.Position OverviewThe Real Estate Administrator will play a key role in managing administrative tasks, maintaining records, coordinating documentation, and supporting the sales and leasing teams. The ideal candidate will possess excellent organizational skills, attention to detail, and experience in a real estate environment.Key Responsibilities<ul><li>Provide administrative support to the sales, leasing, and management teams</li><li>Prepare, organize, and maintain property-related documentation and records</li><li>Manage CRM data and ensure information is accurate and up to date</li><li>Coordinate property listings, advertisements, and document submissions</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Schedule meetings, property viewings, and appointments for agents</li><li>Assist with tenancy contracts, sales agreements, and other real estate documentation</li><li>Coordinate with developers, property owners, and government authorities when required</li><li>Maintain office filing systems and administrative reports</li><li>Support daily office operations and ensure smooth workflow across departments</li></ul>Requirements<ul><li>Minimum 2 years of administrative experience, preferably in the Abu Dhabi real estate sector</li><li>Strong knowledge of Microsoft Office applications, particularly Excel and Word</li><li>Experience working with CRM systems and real estate documentation</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work efficiently in a fast-paced environment</li></ul>Preferred Qualifications<ul><li>Experience with Abu Dhabi real estate procedures and documentation</li><li>Familiarity with property portals and listing management</li><li>Immediate availability preferred</li></ul>Benefits<ul><li>Competitive salary package</li><li>Employment visa provided</li><li>Career development opportunities</li><li>Professional and supportive work environment</li></ul>ApplicationInterested candidates may apply through Indeed or send their CV to hr@itwprop.com.Only shortlisted candidates will be contacted.Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Real Estate Administrator

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 
 Salayel
 
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 
 fluency in Arabic and English
 
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
 <li>
 Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
 </li>
 <li>
 Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
 </li>
 <li>
 Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
 </li>
 <li>
 Escalate unresolved issues, complaints, and operational concerns to management when required.
 </li>
 <li>
 Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
 </li>
 <li>
 Maintain clear communication with stakeholders regarding request status and service updates.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems (electronic and physical).
 </li>
 <li>
 Manage schedules and diaries to ensure efficient coordination of operational activities.
 </li>
 <li>
 Monitor office supplies, manage inventory, and coordinate replenishment when required.
 </li>
 <li>
 Support day-to-day office coordination and assist in resolving operational issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
 </li>
 <li>
 Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
 </li>
 <li>
 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
 </li>
 <li>
 Maintain transmittal logs, attendance records, leave records, and operational documentation.
 </li>
 <li>
 Support document control and record management processes.
 
 
 </li>
 </ul>
 Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
 </li>
 <li>
 Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
 </li>
 <li>
 Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
 </li>
 <li>
 Perform additional duties as assigned by management.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Timely logging and closure of helpdesk requests.
 </li>
 <li>
 Accurate tracking and reporting of service requests.
 </li>
 <li>
 Timely submission of monthly inventory and operational reports.
 </li>
 <li>
 Up-to-date SOPs and operational documentation.
 </li>
 <li>
 Effective coordination and resolution of operational issues.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 Diploma in any discipline (Administration or Business Administration preferred).
 
 
 Office Management certification is an advantage.
 
 
 
 Experience
 
 
 
 Minimum
 
 3 years of experience
 
 in helpdesk coordination, administration, or operations support.
 
 
 Experience in
 
 property management, facilities management, or service coordination
 
 is preferred.
 
 
 Skills &amp; Knowledge
 
 
 <ul>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory.
 </li>
 <li>
 Strong knowledge of helpdesk coordination and administrative processes.
 </li>
 <li>
 Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
 </li>
 <li>
 Advanced MS Office skills.
 </li>
 <li>
 Excellent communication, organization, and multitasking abilities.
 </li>
 <li>
 High attention to detail and strong customer service orientation.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing high volumes of service requests and urgent operational issues.
 </li>
 <li>
 Coordinating between multiple departments and service providers.
 </li>
 <li>
 Maintaining service quality and response times in a fast-paced operational environment.
 </li>
 </ul>
</div>

Help Desk Coordinator (Arabic Speaker)

Ali & Sons Holding LLC

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 
 Location: Abu Dhabi, UAE
 
 
 
 
 
 
 Ali &amp; Sons
 
 is seeking a highly organized, proactive, and professional
 
 Personal Assistant
 
 to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 
 
 
 
 The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive administrative support to the Capital Management/Investment team.
 </li>
 <li>
 Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
 </li>
 <li>
 Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
 </li>
 <li>
 Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
 </li>
 <li>
 Assist in maintaining internal databases and documentation related to the investment portfolio.
 </li>
 <li>
 Coordinate internal approvals and circulation of investment documents to relevant departments.
 </li>
 <li>
 Maintain filing systems and document management for investment-related files.
 </li>
 <li>
 Coordinate logistics for investment team events, conferences, and external meetings.
 </li>
 <li>
 Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive financial and corporate information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
 </li>
 <li>
 Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
 </li>
 <li>
 Background in Investment/Finance is a plus.
 </li>
 <li>
 Technical Skills:
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Experience with document management systems is preferred.
 </li>
 <li>
 Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a leading and diversified business group in the UAE.
 </li>
 <li>
 Work closely with senior leadership and investment professionals.
 </li>
 <li>
 Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
 </li>
 <li>
 Thrive in a professional, collaborative, and growth-oriented environment.
 </li>
 </ul>
</div>

Personal Assistant

ALHOSN University (CLOSED)

<div></div><div><div>Job Summary 
Answer telephone, screen and direct calls
<ul>
<li>Take and relay messages</li>
<li>Provide information to callers</li>
<li>Greet persons entering university</li>
<li>Direct persons to correct destination</li>
<li>Deal with queries from the public, staff, faculty, parents and students</li>
<li>Ensure knowledge of staff movements in and out of organization</li>
<li>Monitor visitor access and maintain security awareness at all times</li>
<li>Provide general administrative and clerical support to other departments as necessary</li>
<li>Prepare correspondence and documents</li>
<li>Receive and sort mail and deliveries</li>
<li>Schedule appointments</li>
<li>Maintain appointment diary either manually or electronically</li>
<li>Organize conferences and meeting room bookings as necessary</li>
<li>Co-ordinate meetings</li>
<li>Monitor and maintain office equipment</li>
<li>Control inventory relevant to reception area</li>
<li>Tidy and maintain the reception area</li>
<li>Contribute to team effort by accomplishing related results as needed.</li>
</ul>
Required Skills 
Bachelor degree desired
<ul>
<li>Verbal and written communication skills in English and Arabic</li>
<li>Professional personal presentation</li>
<li>Customer service orientation</li>
<li>Information management</li>
<li>Organizing and planning</li>
<li>Attention to detail</li>
<li>Initiative, Reliability &amp; Stress tolerance</li>
</ul>
Additional qualifications
<ul>
<li>Knowledge of administrative and clerical procedures</li>
<li>Knowledge of computers and any relevant software applications</li>
<li>Knowledge of customer service principles and practices</li>
<li>Keyboard skills</li>
<li>Ability to work a telephone system</li></ul></div></div>
 <ul><li>Company: ALHOSN University (CLOSED)</li>
<li>Employment Type: Full Time</li>
<li>Job Type: Admin</li></ul>

Professional Receptionist

Address Montgomerie Hotel Dubai

We are looking for a proactive and experienced Floor Supervisor to join our growing Domestic Helper Company. The ideal candidate will oversee the day-to-day operations of both our office and accommodation facilities, ensuring efficient operations, a professional work environment, and high service standards.Key Responsibilities:<ul><li>Supervise the daily operations of the office and accommodation facilities.</li><li>Ensure the office, common areas, and accommodation are clean, organized, safe, and well-maintained.</li><li>Coordinate and oversee domestic helpers' schedules, attendance, and daily routines.</li><li>Monitor staff performance and ensure compliance with company policies and procedures.</li><li>Maintain office supplies and coordinate facility maintenance and repairs when required.</li><li>Handle day-to-day operational issues and resolve employee concerns professionally.</li><li>Conduct routine inspections and prepare operational reports.</li><li>Coordinate with internal departments to ensure smooth and efficient operations.</li><li>Support management with administrative and operational tasks as required.</li></ul>Requirements:<ul><li>Previous experience as a Floor Supervisor, Office Supervisor, Housekeeping Supervisor, or in a similar supervisory role.</li><li>Strong leadership and team management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Good organizational, administrative, and problem-solving skills.</li><li>Ability to multitask and work effectively in a fast-paced environment.</li><li>Proficient in Microsoft Office applications.</li><li>UAE experience is an advantage.</li></ul>Work Location: In person

Office Supervisor

RE/MAX Smart Concept

Job Position- HR CoordinatorIndustry: RE/MAX / Real Estate Joining: Immediate Joiners PreferredExperience- 5 to 7 years Mandatory - Arabic speakerWe are looking for a dynamic and experienced HR Coordinator to join our growing team. The ideal candidate should have strong experience in HR operations, payroll management, employee onboarding, UAE labor law compliance, PRO coordination, and administrative support within a fast-paced work environment.Key Responsibilities<ul><li>Manage end-to-end employee onboarding and joining formalities.</li><li>Prepare and issue offer letters, employment contracts, and other HR documents.</li><li>Maintain and update employee records and HR database.</li><li>Support employee engagement and day-to-day HR coordination activities.</li><li>Process monthly payroll accurately and on time.</li><li>Monitor employee attendance, leave records, overtime, and timesheets.</li><li>Coordinate with finance team for salary processing and payroll-related reports.</li><li>Handle payroll queries and employee salary-related concerns.</li><li>Ensure company compliance with Ministry of Human Resources and Emiratisation regulations and UAE Labour Law.</li><li>Maintain employee documentation as per legal requirements.</li><li>Handle visa documentation and employee contract renewals.</li><li>Stay updated with changes in UAE labor regulations and HR compliance procedures.</li><li>Coordinate with PRO for visa processing, labor card applications, renewals, and cancellations.</li><li>Manage documentation related to immigration and labor approvals.</li><li>Follow up on government-related HR formalities and approvals.</li><li>Prepare HR reports and maintain employee records accurately.</li><li>Support recruitment coordination, interview scheduling, and candidate communication.</li><li>Assist management with HR administrative tasks and policy implementation.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>HR Coordinator: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

HR Coordinator

Al Qadi Medical Center

We are looking for a reliable and customer-focused Pharmacist Assistant to support daily pharmacy operations. Responsibilities include assisting customers, preparing and organizing medications, maintaining inventory, handling cashier duties, and providing administrative support to the pharmacist.Work Location: In person

WE’RE HIRING! Pharmacist Assistant

Explore 38+ Administrative secretary in Abu Dhabi this July. Find roles across top companies and apply now to boost your career.