office administrator

administrative assistant Jobs in Abu Dhabi

administrative assistant

secretary

accountant/administrator Jobs in Abu Dhabi

accountant/administrator

accountant/secretary

administrative secretary

Total Property Solutions Real Estate LLC

<p><b>Pay:</b> 3,000.00 (AED) - 3,500.00 (AED) per month</p><p>Job description:</p><p><b>Admin Secretary</b></p><p><b>Company:</b> DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC<br/><b>location:</b> Abu Dhabi<br/><b>Salary: </b>AED 3,000 &ndash; 3,500<br/>Full-Time</p><p><b>Job Overview:</b><br/>DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul><p><b>Requirements:</b></p><ul><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Work Location: In person</p>

Secretary

Alkojak General Contracting

<p><b>Job Title:</b> Secretary &amp; Administrative Assistant<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Employment Type:</b> Full-Time</p><p><b>Join Our Team!</b></p><p>We are looking for a proactive, organized, and detail-oriented <b>Secretary &amp; Administrative Assistant</b> to support our <b>Leasing and Accounts teams</b> while providing executive-level administrative support to management.</p><p><b>Requirements</b></p><ul><li>Preferred age: Below 30 years old.</li><li>Diploma or Bachelor's degree in Business Administration or a related field preferred.</li><li>Previous experience as a Secretary, Executive Assistant, or Administrative Assistant supporting senior executives.</li><li>Real estate experience is an advantage.</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent email correspondence, organizational, and multitasking skills.</li><li>Proactive, able to take initiative, and remain calm under pressure.</li><li>Professional, discreet, and customer-focused.</li></ul><p><b>Key Responsibilities</b></p><ul><li>Provide secretarial and administrative support to management, the Leasing team, and the Accounts team.</li><li>Manage executive calendars, meetings, appointments, and business correspondence.</li><li>Draft emails, letters, reports, and other business documents.</li><li>Assist with leasing documentation, accounts filing, invoices, and record keeping.</li><li>Maintain office files, company documents, and general office administration.</li><li>Coordinate with clients, tenants, suppliers, and service providers.</li><li>Support management with daily administrative tasks and follow up on pending matters.</li></ul><p>Pay: AED2,000.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>Are you currently living in Abu dhabi?</li><li>Can you join immediately?</li><li>What is your age?</li></ul><p>Work Location: In person</p>

Secretary/Administrative Assistant

Department of Energy Abu Dhabi

<div>
 <p>
  The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
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  The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
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  <strong>
   Key Responsibilities:
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   Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
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   Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
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   Receive, document, and archive incoming documents, mail, and other forms of communication.
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   Keep and submit an internal and external document record in accordance with approved office procedures and practices.
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   Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
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   Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
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   Answer, scan, sort, and transfer phone calls.
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   Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
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   Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
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   Ensure that appropriate office supplies are available through the General Services.
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   Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
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   Maintain the confidentiality of office files, records, documents, and data.
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   Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
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   Qualifications
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   Bachelor's Degree in a relevant discipline, e.g., Business Administration.
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   Experience
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   Minimum of 2 years of experience in executive affairs.
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Executive Secretary (UAEN)

PulseMediaNL

<div>
 <strong>
  About PulseMediaNL
  <br/>
  <br/>
 </strong>
 PulseMediaNL is a dynamic digital media and marketing company committed to delivering innovative solutions that help businesses grow their online presence. We foster a collaborative, results-driven environment where accuracy, efficiency, and exceptional service are at the core of everything we do.
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 We are seeking a highly organized and detail-oriented
 <strong>
  Remote Data Entry Specialist &ndash; Assistant Administrator
 </strong>
 to support our daily administrative and operational activities. This role is ideal for someone who thrives in a remote work environment, possesses strong organizational skills, and is committed to maintaining accurate records while assisting with various administrative tasks.
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 Position Summary
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 As a Remote Data Entry Specialist &ndash; Assistant Administrator, you will be responsible for accurately entering, updating, and maintaining company data while providing administrative support to ensure smooth day-to-day operations. You will work closely with various departments, helping to organize information, prepare documents, manage records, and support internal processes.
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 The ideal candidate is self-motivated, dependable, highly organized, and capable of managing multiple tasks while maintaining confidentiality and attention to detail.
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 Key Responsibilities
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 Data Entry
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   Accurately enter, update, and verify data into company databases, spreadsheets, and management systems.
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   Review data for completeness, accuracy, and consistency before submission.
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   Correct errors and resolve discrepancies by communicating with relevant team members.
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   Maintain electronic records and ensure data is properly organized and securely stored.
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   Perform regular data audits to ensure database integrity.
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 Administrative Support
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   Provide administrative assistance to managers and team members.
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   Prepare, organize, and maintain digital files, reports, and documentation.
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   Schedule meetings, maintain calendars, and coordinate appointments when required.
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   Assist with document preparation, formatting, and proofreading.
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   Support onboarding and general administrative processes.
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 Record Management
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   Maintain confidential employee, client, and company records.
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   Organize digital filing systems for efficient access and retrieval.
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   Ensure compliance with company policies regarding data security and confidentiality.
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   Archive outdated records in accordance with company procedures.
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 Communication Coordination
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   Respond professionally to internal administrative requests.
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   Collaborate with different departments to collect and verify information.
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   Provide timely updates regarding assigned tasks and ongoing projects.
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   Assist with internal communications and operational coordination.
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 Reporting Quality Assurance
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   Generate reports from databases and spreadsheets as requested.
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   Monitor data accuracy and identify opportunities for process improvement.
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   Assist in maintaining operational documentation and administrative procedures.
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   Perform additional administrative duties as assigned.
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  Required Qualifications
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   High school diploma or equivalent (Associate's or Bachelor's degree is an advantage).
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   Previous experience in data entry, administrative support, or office administration preferred.
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   Excellent typing speed with a high level of accuracy.
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   Strong attention to detail and organizational skills.
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   Excellent written and verbal communication skills.
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   Ability to manage multiple priorities while meeting deadlines.
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   Strong analytical and problem-solving abilities.
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   Ability to work independently in a remote environment.
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   High level of integrity and commitment to maintaining confidentiality.
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  Preferred Qualifications
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   Experience working remotely in an administrative or data entry role.
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   Familiarity with CRM systems and cloud-based databases.
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   Experience using Microsoft Office Suite and Google Workspace.
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   Knowledge of digital document management systems.
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   Basic understanding of office administration and business operations.
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  Required Skills
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 Technical Skills
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   Accurate data entry and typing
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   Microsoft Office Suite (Word, Excel, Outlook)
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   Google Workspace (Docs, Sheets, Drive)
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   Database management
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   Digital file organization
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   Email management
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   Online collaboration tools
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   Basic reporting and spreadsheet management
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 Soft Skills
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   Excellent attention to detail
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   Strong organizational skills
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   Time management
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   Problem-solving
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   Professional communication
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   Adaptability
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   Confidentiality and discretion
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   Team collaboration
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   Reliability
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   Ability to work independently
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 Key Performance Indicators (KPIs)
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  Performance Will Be Evaluated Based On
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   Data entry accuracy
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   Productivity and task completion
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   Timeliness of assignments
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   Quality of administrative support
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   Record management accuracy
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   Compliance with confidentiality standards
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   Communication effectiveness
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   Overall contribution to operational efficiency
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 What We Offer
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   Competitive salary
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   Fully remote work environment
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   Flexible work schedule
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   Paid training and professional development opportunities
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   Career growth and advancement opportunities
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   Supportive and collaborative team culture
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   Paid time off and company holidays
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   Performance-based recognition and incentives
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   Opportunity to contribute to a growing digital media company
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   <br/>
  </li>
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 Why Join PulseMediaNL?
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 At PulseMediaNL, we recognize that efficient administration and accurate data management are essential to delivering exceptional service. As a Remote Data Entry Specialist &ndash; Assistant Administrator, you will play a key role in supporting business operations while enjoying the flexibility of remote work and opportunities for professional growth within a fast-paced and innovative company.
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 <br/>
 <strong>
  PulseMediaNL is an equal opportunity employer.
 </strong>
 We celebrate diversity and are committed to creating an inclusive workplace where every employee is respected, valued, and empowered to succeed.
</div>


Data Entry Specialist - Assistant Administrator (Remote)

True Interiors

<p>Accountant &amp; Administrative Officer &ndash; Full Time</p><p>Location: Abu Dhabi, United Arab Emirates</p><p>We are a joinery manufacturing factory based in Abu Dhabi and are looking for a motivated and detail-oriented Accountant &amp; Administrative Officer to join our team.</p><p>Key Responsibilities:</p><p>Accounting</p><p>* Record daily financial transactions and maintain accurate accounting records.</p><p>* Manage accounts payable and accounts receivable.</p><p>* Prepare invoices, payments, bank reconciliations, and monthly financial reports.</p><p>* Assist with budgeting, cost control, and cash flow management.</p><p>* Prepare VAT records and ensure compliance with UAE regulations.</p><p>* Support external auditors and year-end financial reporting.</p><p>Administration</p><p>* Manage office administration and maintain company records.</p><p>* Coordinate with suppliers, customers, and service providers.</p><p>* Prepare purchase orders and follow up on deliveries.</p><p>* Maintain employee files and assist with attendance, leave records, and general HR administration.</p><p>* Organize company documents, contracts, and correspondence.</p><p>* Provide administrative support to management and other departments.</p><p>Requirements:</p><p>* Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field.</p><p>* Minimum 3 years of experience in accounting and administration.</p><p>* Experience in a manufacturing or furniture company is preferred.</p><p>* Proficiency in Microsoft Excel and accounting/ERP software.</p><p>* Knowledge of UAE VAT regulations.</p><p>* Strong organizational, communication, and problem-solving skills.</p><p>* Ability to work independently, manage multiple tasks, and maintain confidentiality.</p><p>Job Type: Full-time</p><p>Location: Abu Dhabi, UAE</p><p>If you are an experienced accounting and administrative professional looking to join a growing joinery manufacturing factory , we encourage you to apply through Indeed</p><p>Pay: AED1.00 - AED2.00 per month</p><p>Work Location: In person</p>

Accountant & Administrative Officer – wood factory

MASCORP HOLDING

<p><b>Job Summary</b></p><p>We are seeking a highly organized and detail-oriented Real Estate Administrator to support our sales and leasing operations. The ideal candidate will have experience in the UAE real estate industry and be responsible for managing administrative tasks, coordinating with agents and clients, and ensuring the smooth day-to-day operation of the real estate office.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support to the sales and leasing teams.</li><li>Prepare and manage property listings, contracts, tenancy agreements, and other real estate documentation.</li><li>Coordinate with clients, property owners, developers, and government authorities when required.</li><li>Maintain accurate records of properties, clients, and transactions in the CRM system.</li><li>Schedule property viewings, meetings, and follow up with clients.</li><li>Ensure all documentation is complete and compliant with company policies and UAE real estate regulations.</li><li>Handle phone calls, emails, and general office correspondence.</li><li>Assist with marketing materials, property advertisements, and listing updates.</li><li>Perform other administrative duties as assigned.</li></ul><p><b>Requirements</b></p><ul><li><b>Minimum 2 years of experience in the UAE real estate industry</b>, preferably in Abu Dhabi.</li><li>Previous experience as a Real Estate Administrator, Property Administrator, or similar administrative role.</li><li>Strong knowledge of real estate documentation, sales and leasing processes, and CRM systems.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and real estate CRM software.</li><li>Ability to work independently and as part of a team.</li></ul><p><b>Experience Required:</b> Minimum <b>2 years of UAE real estate experience</b> (Abu Dhabi experience is an advantage)</p><p>Pay: Up to AED5,000.00 per month</p><p>Work Location: In person</p>

Real Estate Administrator

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>United Arab Emirates
</div></div><div><div>Province/City
</div><div>Abu Dhabi
</div></div><div><div>Hiring Entity
</div><div>Rosewood Abu Dhabi
</div></div><div><div>Department
</div><div>Engineering
</div></div><div><div>Job Type
</div><div>Part-time
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>OUR PURPOSE AND CULTURE</b></h2><p></p><p><br>
We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.</p><p>
As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.</p><h2 class="jobSectionHeader"><b><br>
THE TEAM</b></h2><p></p><p><br>
The Engineering team plays a critical role in maintaining the safety, functionality, and exceptional standards of Rosewood Abu Dhabi. Working closely with Engineering leadership, Procurement, Finance, Security, and external vendors, the team ensures that hotel facilities, systems, inventory, and maintenance programs operate efficiently and effectively. Reporting directly to the Director of Engineering, the Engineering Administrative Assistant provides essential administrative, inventory, procurement, and coordination support that enables the department to deliver seamless operations and service excellence.</p><h2 class="jobSectionHeader"><b><br>
YOUR ROLE</b></h2><p></p><p><br>
As Engineering Administrative Assistant, you will be the organizational hub of the Engineering department, supporting daily operations through efficient administration, inventory control, vendor coordination, reporting, and financial tracking. Your attention to detail and ability to manage multiple priorities will help ensure the smooth operation of engineering processes, compliance requirements, maintenance programs, and procurement activities. By providing proactive support to the Director of Engineering and the wider team, you will contribute directly to operational efficiency, asset management, and the overall success of the hotel.</p><h2 class="jobSectionHeader"><b><br>
HOW YOU&rsquo;LL MAKE THE PLACE</b></h2><br>
<p></p><ul><li>
Coordinate departmental administration, including correspondence, reports, meeting arrangements, presentations, records management, and departmental communications.</li><li>
Manage inventory and procurement processes, including receiving deliveries, verifying invoices, maintaining inventory records, and coordinating with vendors to ensure timely and cost-effective supply of materials.</li><li>
Support the Director of Engineering with budgeting, forecasting, contract administration, purchase orders, accrual reporting, and departmental financial tracking.</li><li>
Maintain accurate departmental records, including preventive maintenance schedules, annual leave tracking, duty rosters, banquet event requirements, and operational documentation.</li><li>
Liaise with internal departments, external suppliers, contractors, and service providers to support engineering operations and resolve administrative issues efficiently.</li><li>
Prepare departmental reports, meeting minutes, sustainability and net-zero reporting updates, and performance tracking documentation.</li><li>
Monitor open purchase orders, annual maintenance contracts, cash expenses, and project documentation to ensure compliance with company procedures and deadlines.</li><li>
Support a safe and compliant working environment by following hotel policies, participating in safety initiatives, and assisting with emergency preparedness and departmental compliance requirements.</li></ul><h2 class="jobSectionHeader"><b><br>
COULD THIS BE YOU?</b></h2><br>
<p></p><ul><li>
You have experience supporting engineering, facilities, maintenance, or hotel operations in an administrative or coordinator capacity within a luxury hospitality environment.</li><li>
You are highly organized and thrive in managing multiple priorities, deadlines, records, and administrative processes with exceptional attention to detail.</li><li>
You possess strong administrative and coordination skills, with the ability to prepare reports, manage documentation, and maintain accurate records.</li><li>
You are confident working with Microsoft Office applications and can efficiently produce spreadsheets, presentations, reports, and correspondence.</li><li>
You communicate professionally and effectively with colleagues, vendors, contractors, and stakeholders at all levels.</li><li>
You demonstrate strong problem-solving abilities, sound judgment, and a proactive approach to supporting operational excellence.</li><li>
You are comfortable handling inventory, procurement, invoicing, and financial tracking processes while maintaining accuracy and confidentiality.</li><li>
You are fluent in English, both written and spoken, and enjoy working collaboratively in a fast-paced, service-oriented environment.</li></ul><h2 class="jobSectionHeader"><b><br>
OUR BENEFITS</b></h2><p></p><p><br>
As part of our team, you&rsquo;ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, retirement benefits, paid time off, complimentary room nights, learning and development opportunities, global career opportunities, and industry-leading paid parental leave supporting eligible associates across all paths to parenthood.</p><h2 class="jobSectionHeader"><b><br>
OUR COMMITMENT TO YOU</b></h2><p></p><p><br>
At Rosewood Hotel Group, your voice is heard &ndash; and valued. We&rsquo;re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We&rsquo;re not only committed to building and nurturing genuine, long-lasting relationships but to transforming them &ndash; and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice.</p></div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div><p>Located on Al Maryah Island at the core of Abu Dhabi&rsquo;s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.</p></div></div></div></div></div></div>

Engineering Administrative Assistant - UAEN

Explore 46+ Administrative secretary in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.