administrative assistant إماراتيين (خلاصة القيد)

executive assistant

admin assistant

administrative assistant Jobs in Abu Dhabi

administrative assistant

administrative assistant إماراتيين (خلاصة القيد) Jobs in Abu Dhabi

office administrator

administrative secretary

Terracotta medical services

<p>We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.</p><p>The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.</p><p>Key Responsibilities:</p><ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul><p>Requirements:</p><ul><li>Minimum <b>5+ years of experience in the same role as a Secretary / Executive Secretary</b> (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul><p>Preferred Profile:</p><ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul><p>What We&rsquo;re Looking For:</p><p>A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.</p><p>Job Type: Full-time</p><p>Pay: AED36,000.00 - AED72,000.00 per year</p><p>Application Question(s):</p><ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Total Property Solutions Real Estate LLC

<p><b>Admin Secretary</b></p><p><b>Company:</b> DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC<br/><b>location:</b> Abu Dhabi<br/><b>Salary: </b>AED 3,000 &ndash; 3,500<br/>Full-Time</p><p><b>Job Overview:</b><br/>DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p>

Secretary

Al Musahim Investment

<p>We are seeking a detail-oriented and reliable <b>Admin cum Secretary</b> with at leas<b>1-2 years of experience</b> to support our operations and ensure effective document management. The ideal candidate will be highly organized, proactive, and able to manage administrative and documentation tasks efficiently.</p><p>Key Responsibilities</p><ul><li>Manage, organize, and maintain company documents and records <b>(both digital and physical)</b></li><li>Ensure proper document control procedures, versioning, and approvals are followed</li><li>Handle day-to-day administrative tasks including correspondence, filing, and scheduling</li><li>Coordinate with internal departments to collect, distribute, and track documents</li><li>Maintain document registers, logs, and trackers</li><li>Ensure confidentiality and accuracy of all company records</li><li>Support management with reports and administrative assistance as required</li></ul><p>Requirements</p><ul><li>Minimum 2 <b>years of experience</b> in an administrative and/or document control role</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field</li><li>Strong knowledge of document control processes and administrative functions</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>Strong attention to detail and ability to multitask</li><li>Good written and verbal communication skills</li></ul><p>Job Type: Full-time</p>

Admin Secretary

Cross Road Drilling LLC

<p><b>Department:</b> Administration<br/><b>Industry:</b> Oil &amp; Gas / Infrastructure/Pipeline</p><p><b>Job Summary</b></p><p>We are seeking a highly organized and proactive Secretary to support daily administrative and clerical operations within a Subcontractor Company for big clients.</p><p><b>Key Responsibilities </b></p><p><b>Document Control</b></p><ul><li>Maintain updated logs for incoming and outgoing documents.</li><li>Ensure proper document version control and distribution.</li><li>Assist in preparing tender submissions and prequalification documents.</li></ul><p><b>Office Management</b></p><ul><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate travel arrangements and accommodation for site staff when required.</li><li>Support HR with basic documentation (leave records, timesheets, staff records).</li><li>Ensure confidentiality of sensitive company and project information.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Minimum 2&ndash;3 years of experience in a construction, drilling, or oil &amp; gas environment (preferred).</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Good written and verbal communication skills.</li><li>Ability to multitask and work under pressure.</li><li>Strong organizational and time management skills.</li><li>Knowledge of document control procedures is an advantage.</li></ul><p><b>Key Competencies</b></p><ul><li>Attention to detail</li><li>Professional communication</li><li>Confidentiality</li><li>Coordination skills</li><li>Ability to meet deadlines</li></ul><p>Job Types: Full-time, Permanent, Contract<br/>Contract length: 24 months</p>

Secretary (Female)

Volt Lines Electro Mechanical Services

<p>We are looking for a highly organized and proactive Secretary to support the General Manager of a leading civil contracting company. The ideal candidate must have prior experience in the construction industry and be able to manage administrative tasks, coordinate communications, and support daily operations efficiently.</p><p><b>Key Responsibilities</b></p><ul><li>Provide comprehensive administrative support to the General Manager</li><li>Manage and organize schedules, appointments, meetings, and travel arrangements</li><li>Prepare letters, reports, minutes of meetings, and other official documents</li><li>Maintain confidential records and filing systems</li><li>Coordinate with project teams, site staff, and suppliers when required</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Assist in preparing presentations, reports, and project documentation</li><li>Follow up on pending tasks and ensure timely completion</li><li>Manage office communications and ensure smooth workflow</li><li>Support HR and procurement functions when needed</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bachelor&rsquo;s Degree or relevant diploma</li><li><b>3&ndash;5 years experience in civil contracting or construction industry (mandatory)</b></li><li>Strong knowledge of construction terminology and project documentation</li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Ability to work under pressure and maintain professionalism</li><li>Discretion and confidentiality are essential</li></ul><p><b>Preferred Skills</b></p><ul><li>Knowledge of UAE labor procedures and documentation</li><li>Experience coordinating with project managers and site engineers</li><li>Ability to draft professional letters and reports</li></ul><p>Job Type: Full-time</p>

Secretary to General Manager – Civil Contracting

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Site Administrator/Secretary </b>to join our team! In this role you will get to <b>performs a variety of administrative/document control functions for a project or department.</b></p><p><b><br>
What You'll Be Doing:</b></p><ul><li><p>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</p></li><li><p>
Under general supervision, performs a variety of administrative and document control functions for a project or department.</p></li><li><p>
Responsible for greeting visitors. Maintains visitor sign-in book.</p></li><li><p>
Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.</p></li><li><p>
Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.</p></li><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Associates Degree or Diploma in Business</p></li><li><p>
At least 4-5 years of relevant work experience, including prior document control experience .</p></li><li><p>
Strong written and oral communication, organizational, and interpersonal skills are required.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.</p></li><li><p>
Detail oriented and comfortable working in a fast-paced office environment</p></li><li><p>
Superior organization skills and dedication to completing projects in a timely manner.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Site Admin/Secretary

United Arab Emirates University, Department of Family Medicine

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  Job Description
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 To provide administrative and organizational support to ensure the smooth execution of the accreditation process. This role involves coordinating meetings, managing documentation, communicating with stakeholders, and ensuring compliance with accreditation standards and deadlines. General Tasks  Assist the Office of the Secretary General with daily administrative tasks, ensuring seamless communication and documentation flow.  Manage the scheduling, preparation, and follow-up of meetings, including preparing agendas, taking minutes, and distributing relevant materials.  Handle incoming and outgoing correspondence related to the accreditation process.  Other duties as assigned by the Secretary General and the NIHS Office. Specialized Tasks - Accreditation Process Coordination:  Organize, collect, and compile all necessary data and documentation from various stakeholders required for accreditation.  Track and ensure that all accreditation-related documents meet the necessary standards and are submitted in a timely manner.  Maintain accurate records of accreditation activities and ensure proper filing and documentation. - Committee Support:  Provide administrative support to scientific committees and councils involved in the accreditation process.  Coordinate meetings, prepare agendas, take minutes, and follow up on actions and decisions made by the committees. - Additional Responsibilities:  Perform other duties related to accreditation as assigned by the Secretary General or the National Institute for Health Specialties (NIHS) Office.  Assist in special projects or initiatives related to accreditation, as needed.  Other tasks as assigned by the Secretary General
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 Minimum Qualification
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 Bachelor&rsquo;s degree in a related field (e.g., administration, health sciences, education).
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 Bachelor&rsquo;s degree in a related field (e.g., administration, health sciences, education).
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  2 years of continuous administrative work experience  Previous experience in an administrative or accreditation role is preferred  Experience preferably in Postgraduate Medical Education Administration  IT skills to manage and maintain the accreditation system, ensuring smooth functionality and addressing any technical issues efficiently.  Strong organizational skills with attention to detail and accuracy.  Excellent written and verbal communication skills.  Ability to manage multiple tasks and meet deadlines.  Proficiency in Microsoft Office Suite and familiarity with document management systems.  Ability to work in a fast-paced, dynamic environment.  Familiarity with agile development methodologies and tools.  Strong problem-solving skills and ability to work independently.  Excellent interpersonal skills to interact with various stakeholders.  Ability to handle confidential information with discretion.  A proactive and flexible approach to managing workload and responsibilities.
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 Close Date Kindly apply
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 30/04/2026
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Administrator I

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