secretary

executive assistant

executive assistant to ceo

office administrator

office assistant

administrative secretary

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>Work Location: In person

Secretary

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES. CO

<div>
 A management consulting and professional services firm operating in the Business &amp; Management Consulting sector in the United Arab Emirates. We provide administrative, operational, and client-facing support to corporate and government stakeholders across the region. Position:
 
 Administrative Secretary
 
 (On-site, UAE) delivering high-quality front-office and back-office administrative services.
 
 
 
 Role &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Operate the front desk: greet visitors, manage check-ins, and maintain a professional reception area.
 </li>
 <li>
 Field and route incoming calls and emails; perform triage and follow up with internal teams and external stakeholders.
 </li>
 <li>
 Manage executive calendars: schedule meetings, coordinate meeting rooms, prepare agendas and meeting materials.
 </li>
 <li>
 Maintain accurate document control: prepare, format, file, scan, and archive correspondence, reports, and contracts.
 </li>
 <li>
 Coordinate travel and logistics: arrange flights, accommodation, local transport and prepare itineraries and expense documentation.
 </li>
 <li>
 Support office operations: process procurement requests, manage supplies, assist with basic bookkeeping and ensure confidentiality of sensitive information.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications Must-Have
 
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Microsoft Word
 </li>
 <li>
 Microsoft Outlook
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Reception
 </li>
 <li>
 Document Management
 </li>
 <li>
 Telephone Etiquette
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Arabic Language
 </li>
 <li>
 Minute Taking
 </li>
 <li>
 Travel Coordination
 
 
 </li>
 </ul>
 
 Additional Qualifications (role Expectations)
 
 
 
 Ideal candidates will have prior on-site administrative experience in a professional services or corporate environment, strong attention to detail, and the legal right to work in the UAE. Professional disposition, discretion handling confidential materials, and the ability to thrive in a fast-paced office are essential.
 
 
 
 Benefits &amp; Culture Highlights
 
 
 
 <ul>
 <li>
 On-site role with a stable, office-based team and structured working hours.
 </li>
 <li>
 Opportunities for professional development and cross-functional exposure in consulting support functions.
 </li>
 <li>
 Collaborative, service-oriented culture with a focus on operational excellence and client responsiveness.
 
 
 </li>
 </ul>
 Skills: microsoft excel,microsoft office,microsoft outlook,document management,microsoft word
</div>

Office Secretary

DAMAC Properties

<div>
 
 A Real Estate Developer is looking to hire a
 
 Project Site Secretary
 
 for its site office
 
 (Location Al Qudra road)
 
 to provide comprehensive administrative, clerical, and documentation control support to on-site management and construction teams to ensure smooth daily operations
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Document Control &amp; Administration: Maintain project files, tracking sheets, and databases; handle transmittals, submittals, and site correspondence.
 </li>
 <li>
 Meeting Support: Organize meetings, take minutes, and track action items.
 </li>
 <li>
 Site Operations Support: Coordinate travel, accommodation, and transportation for site staff.
 </li>
 <li>
 Office Management: Manage site office supplies, local purchasing, and reception duties and provide Site Operations support (Travel, accommodation and transportation)
 </li>
 <li>
 Reporting &amp; Communication: Prepare reports and communicate with Contractors, Consultants, Subcontractors, and vendors.
 </li>
 <li>
 Administrative Coordination: Liaise between site staff and head office to ensure timely documentation and compliance with quality procedures.
 </li>
 </ul>
 
 
 
 
 
 Requirements: -
 
 
 <ul>
 <li>
 Education: Graduate in any discipline or related field with over 5 years of relevant experience.
 </li>
 <li>
 Experience: Previous experience in a construction, engineering, or contracting environment.
 </li>
 <li>
 Technology: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Communication: Strong interpersonal skills to manage relationships with stakeholders.
 </li>
 <li>
 Organization: Excellent multitasking ability to manage urgent priorities and meet deadlines.
 </li>
 <li>
 Confidentiality: Capability to handle sensitive, confidential project information
 </li>
 </ul>
 
 
</div>

Site Secretary

PARMAR TOURISM LLC

A well reupted UAE based company required a personal secretary cum office admin1. Personal Secretary cum Office Admin( Female)Assisting to Managing Director and handling office administration .Managing phone calls, emails, and incoming/outgoing correspondence. Maintain organized and efficient filing systems for documents, records, and other paperwork. Accounting Knowledge, capable of cash handling and other admin related jobs. Candidates should have good computer knowledge, communication skill in English and Hindi. Minimum 2 year Gulf Experience in administration / accountingJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From AED3,000.00 per monthWork Location: In person

Personal Secretary cum Office Admin

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Responsibilities
 
 :
 
 
 
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to Project Managers, Engineers, and site teams
 </li>
 <li>
 Prepare, format, and manage correspondence, reports, meeting minutes, and presentations Handle incoming and outgoing emails, calls, and official communications
 </li>
 <li>
 Maintain project documentation, drawings, and records in line with company and project procedures Coordinate meetings, appointments, and site visits
 </li>
 <li>
 Assist in preparing submittals, transmittals, and project-related documents Track project deadlines, submissions, and approvals Liaise with clients, consultants, subcontractors, and internal departments
 </li>
 <li>
 Support document control activities when required Maintain confidentiality of project and company information
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 10 years of experience as a Secretary in construction, engineering, or consultancy projects Familiarity with construction terminology, project documentation, and workflows
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Good communication and organisational skills
 </li>
 <li>
 Ability to handle multiple tasks and work under deadlines
 </li>
 <li>
 Experience working on large-scale construction or infrastructure projects Knowledge of document control systems (Aconex, Procore, or similar etc.)
 </li>
 <li>
 Strong attention to detail and time-management skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

Reinforcement HR Consultancy

Receptionist cum Executive Secretary (Arabic Speaking &ndash; Female is a must!)We are looking for a professional and well-presented Arabic-speaking Female Receptionist cum Executive Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, strong organizational abilities, and a pleasant personality to manage front desk operations and provide administrative support.Key Responsibilities:Handle incoming calls, emails, and correspondenceManage appointments, meetings, and calendarsProvide administrative and secretarial support to managementPrepare reports, documents, and presentationsMaintain office records and filing systemsCoordinate with internal teams and external clientsRequirements:Fluent in Arabic and English (spoken and written)Proven experience as a receptionist or executive secretaryProficient in MS Office (Word, Excel, Outlook)Strong communication and interpersonal skillsWell-organized with multitasking abilityProfessional appearance and positive attitudePreferred:Previous experience in UAESalary &amp; Benefits:Competitive salary (based on experience)Visa and other benefits as per UAE labor lawIf you meet the above criteria, we would love to hear from you.Apply Now:Please send your CV to info@reinforcement.aeJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Receptionist cum Executive Secretary

Naffco

Join us as a proactive Secretary to support daily office operations with excellent organisation and communication skills. If you thrive in admin work and keeping teams on track, apply now !
 <div><div>Job Summary: 
We are seeking a highly organised, adaptable, and proactive individual to join our office as a Secretary. If you are a solutions-oriented professional who enjoys facilitating the work of others and maintaining a well-structured workplace, we encourage you to apply.
<h2 class="jobSectionHeader">
Key Responsibilities &ndash; Office Administration and Secretarial Support</h2><ul>
<li>Provide comprehensive administrative support to management and colleagues, including scheduling meetings, preparing agendas, and managing correspondence.</li>
<li>Coordinate calendars, organise appointments, and ensure all logistics for meetings and events are handled efficiently.</li>
<li>Develop and maintain office filing systems, ensuring confidentiality and professionalism at all times.</li>
<li>Draft, review, and issue communications, reports, and documentation as required by various teams.</li>
<li>Serve as a primary point of contact for incoming calls and visitors, delivering high levels of customer service to all stakeholders.</li>
</ul><h3 class="jobSectionHeader">Required Skills &ndash; Organisation, Communication, and Problem Solving</h3><ul>
<li>Excellent verbal and written communication skills, with the ability to engage effectively across diverse teams and levels of seniority.</li>
<li>Strong organisational abilities, adept at managing multiple tasks and prioritising work within tight deadlines.</li>
<li>Attention to detail and accuracy when handling documents, schedules, and communications.</li>
<li>Discreet, ethical, and respectful of confidentiality requirements.</li>
<li>Proficiency in MS Office Suite (Word, Excel, Outlook, and PowerPoint) and general office software.</li>
</ul><h4 class="jobSectionHeader">Qualifications &amp; Experience &ndash; Secretary and Office Administration</h4><ul>
<li>Minimum of 2 years of experience in a secretarial or administrative support role.</li>
<li>Experience in a fast-paced, professional office environment is highly desirable.</li></ul></div></div>
 <div><div><div><div>Department</div>
<div>NAFFCO
</div><div>Role</div>
<div>Secretary
</div><div>Monthly salary</div>
<div>AED3,000 - AED4,000</div></div></div></div>

Explore 261+ Administrative secretary in Dubai this April. Find roles across top companies and apply now to boost your career.

261 administrative secretary jobs In Dubai

Secretary

Office Secretary

Site Secretary

Personal Secretary cum Office Admin

Secretary

Receptionist cum Executive Secretary

Secretary