executive assistant

administrative assistant

office manager

hr administrator

personal assistant

administrative secretary

Roche Bobois

Job Title: Real Estate Administrative Assistant / Secretary Job / Account AssistantTo provide efficient administrative, secretarial and accountant support to the real estate department or management, ensuring smooth day-to-day operations, compliance with Dubai Land Department (DLD) and RERA regulations, and effective communication with clients, tenants, and other stakeholders.Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage office correspondence, including emails, calls, and in-person inquiries.</li><li>Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters.</li><li>Schedule and coordinate meetings, property viewings, and appointments for management or agents.</li><li>Maintain an organized filing system (physical &amp; digital) for contracts, property records, and client information.</li><li>Draft professional letters, memos, and reports.</li></ul>2. Real Estate Documentation<ul><li>Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.</li><li>Handle Ejari registrations, cancellations, and updates via the DLD portal.</li><li>Track and follow up on lease expiries, rent renewals, and payment schedules.</li><li>Process security deposits, rent receipts, and related financial documentation.</li></ul>3. Client &amp; Tenant Coordination<ul><li>Serve as the primary point of contact for tenants, landlords, and prospective clients.</li><li>Address tenant queries, complaints, and maintenance requests promptly.</li><li>Assist in arranging property inspections, move-in/move-out procedures, and handovers.</li><li>Follow up on overdue payments and coordinate with accounts for collections.</li></ul>4. Regulatory Compliance<ul><li>Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures.</li><li>Ensure all contracts and transactions meet regulatory requirements.</li><li>Maintain accurate property listings and marketing materials in compliance with advertising standards.</li></ul>5. Office &amp; Operational Support<ul><li>Order and manage office supplies.</li><li>Assist with marketing materials, social media postings, and property advertisements.</li><li>Support management in preparing presentations, market reports, and other business documents.</li></ul>6. Additional Admin Support<ul><li>Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.</li></ul>7. Accounts Background<ul><li>Assist with monthly, quarterly, and annual financial reports.</li><li>Assist with preparation and filing of VAT return.</li><li>Reconcile Bank statements, cheque records, customer ledger and vendor accounts.</li><li>Track customer payments, rent collections and follow up on outstanding balances.</li></ul>Skills &amp; Qualifications<ul><li>Education: Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Experience: Minimum 2 years in an administrative/secretarial role, preferably in real estate or property management in Dubai.</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal</li><li>Accounts: Proficiency in Tally ERP 9 / Tally Prime.</li><li>Language: Excellent written and verbal communication skills in English</li><li>Other Skills:</li><li>Strong organizational and multitasking abilities.</li><li>Customer service orientation.</li><li>Ability to work under pressure and meet deadlines.</li><li>Excellent analytical and problem-solving skills, with high attention to details and accuracy.</li><li>Strong ethics and integrity, ensuring confidentiality and data security.</li></ul>CAN JOIN IMMEDIATELYJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Real Estate Administrative Assistant / Secretary/ Account Assistant

Woodlem Park School

Job Location
 
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 Dubai, United Arab Emirates 
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 Experience
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 2 to 5 years 
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 Graduate 
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 Job Function
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 Secretary / Front Office 
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 Skillset
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 MS Office proficient 
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 Preferred Jobseekers
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 Jobseekers from any country 
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Office Secretary Job Location : Dubai, UAE Requirements : Should have experience as Office Secretary Any Nationals 
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Office Secretary

Modular Design Engineering Consultants

We Modular Design Engineering Consultants are seeking a polite, organized, and professional Receptionist/Secretary to join our team. The successful candidate will be the first point of contact for visitors, handle administrative tasks, and support smooth office operations.Key Responsibilities1. Front Desk &amp; Visitor Management<ul><li>Welcome and assist visitors, clients, and staff in a professional and courteous manner.</li><li>Manage visitor logs and issue access passes where applicable.</li><li>Ensure reception area is clean, organized, and presentable at all times.</li></ul>2. Communication &amp; Correspondence<ul><li>Answer, screen, and direct incoming calls and emails efficiently.</li><li>Handle incoming and outgoing mail, courier services, and official communications.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li></ul>3. Administrative Support<ul><li>Schedule appointments and meetings</li><li>Maintain and update office files, records, and databases.</li><li>Assist management with daily administrative tasks and office coordination.</li></ul>4. Office Coordination &amp; Supplies<ul><li>Monitor and manage office supplies and inventory.</li><li>Coordinate with vendors and service providers for office maintenance and logistics.</li><li>Ensure smooth day-to-day operations of the office.</li></ul>5. Confidentiality &amp; Professionalism<ul><li>Handle sensitive and confidential information with discretion.</li><li>Maintain professionalism in all internal and external interactions.</li></ul>6. UAE Compliance &amp; Standards<ul><li>Ensure all office practices comply with UAE labor laws and workplace regulations.</li><li>Be aware of cultural sensitivities and promote a professional environment suitable for the UAE workplace.</li></ul>7. Support to Teams<ul><li>Assist other departments and staff members as needed.</li><li>Facilitate internal communication and coordination among team members.</li><li>Help organize events, meetings, and office functions.</li></ul>Qualifications &amp; Requirements&middot; Diploma or Degree in Business Administration, Office Management, or related field.&middot; Previous experience as a receptionist or secretary is preferred.&middot; Excellent communication and interpersonal skills.&middot; Proficient in MS Office (Word, Excel, PowerPoint, Outlook).&middot; Professional appearance and courteous demeanor.&middot; Strong organizational and multitasking abilities.&middot; Willingness to transfer to the site office when requiredSalary:<ul><li>Will be discussed during the interview (based on experience, qualifications, and negotiation).</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Receptionist: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Receptionist/Secretary

Metel Group of Companies

Job Title: Digital Marketing Executive cum Secretary Location: Dubai &ndash; Ras Al Khor 2 Salary: AED 3,000 &ndash; 4,000 Benefits: Company visa &amp; medical insuranceJob Responsibilities:<ul><li>Manage and update the company&rsquo;s social media pages</li><li>Create posts, basic content, and daily engagement</li><li>Handle meeting schedules, minutes, and follow-ups</li><li>Assist with general secretary and administrative duties</li><li>Coordinate internal communication and office support tasks</li></ul>Requirements:<ul><li>Female candidates only</li><li>Age below 30 years</li><li>Previous experience in digital marketing or admin is an advantage</li><li>Strong communication and organizational skills</li><li>Basic knowledge of social media platforms (Instagram, Facebook, LinkedIn</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Digital Marketing Executive cum Secretary

HYM Investment Group

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, take minutes, and follow up on assigned action items.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain confidentiality and manage sensitive information with the utmost discretion.</li><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s requirements to ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organisational, multitasking, and time management capabilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and oversee complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Assistant - Male

Naffco

<div>Job Summary: 
We are seeking a highly organised, adaptable, and proactive individual to join our office as a Secretary. If you are a solutions-oriented professional who enjoys facilitating the work of others and maintaining a well-structured workplace, we encourage you to apply.
<h2 class="jobSectionHeader">
Key Responsibilities &ndash; Office Administration and Secretarial Support</h2><ul>
<li>Provide comprehensive administrative support to management and colleagues, including scheduling meetings, preparing agendas, and managing correspondence.</li>
<li>Coordinate calendars, organise appointments, and ensure all logistics for meetings and events are handled efficiently.</li>
<li>Develop and maintain office filing systems, ensuring confidentiality and professionalism at all times.</li>
<li>Draft, review, and issue communications, reports, and documentation as required by various teams.</li>
<li>Serve as a primary point of contact for incoming calls and visitors, delivering high levels of customer service to all stakeholders.</li>
</ul><h3 class="jobSectionHeader">Required Skills &ndash; Organisation, Communication, and Problem Solving</h3><ul>
<li>Excellent verbal and written communication skills, with the ability to engage effectively across diverse teams and levels of seniority.</li>
<li>Strong organisational abilities, adept at managing multiple tasks and prioritising work within tight deadlines.</li>
<li>Attention to detail and accuracy when handling documents, schedules, and communications.</li>
<li>Discreet, ethical, and respectful of confidentiality requirements.</li>
<li>Proficiency in MS Office Suite (Word, Excel, Outlook, and PowerPoint) and general office software.</li>
</ul><h4 class="jobSectionHeader">Qualifications &amp; Experience &ndash; Secretary and Office Administration</h4><ul>
<li>Minimum of 2 years of experience in a secretarial or administrative support role.</li>
<li>Experience in a fast-paced, professional office environment is highly desirable.</li></ul></div>

Secretary

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