administrative secretary

Venus Star Construction

A well reputed construction company based in Dubai is looking for a highly organized and detail-oriented Secretary to provide comprehensive administrative and secretarial support to senior management. The ideal candidate will possess excellent communication, organizational and multitasking skills while maintaining a high level of professionalism and confidentiality.Key Responsibilities<ul><li>Provide administrative support to senior management and executives.</li><li>Manage calendars, appointments and travel arrangement.</li><li>Prepare correspondence, reports, presentations and meeting agendas.</li><li>Maintain confidential files, records, and company documents.</li><li>Assist with preparing contracts, quotations and other business documents</li><li>Perform other administrative duties as assigned by the management.</li></ul>Qualifications<ul><li>Bachelor's degree or Diploma in Business Administration or any related field</li><li>Ability to handle confidential information with integrity</li><li>Experience supporting Directors, CEOs, or General Manager</li><li>Experience in construction, engineering or corporate offices is an advantage</li><li>Advanced proficiency in Microsoft office ( Word, Excel, Outlook and PowerPoint)</li></ul>Work Location: In person

Secretary

AMA HOLDING LLC

We are seeking a highly organized and professional Secretary/Receptionist to be the welcoming face of our dynamic real estate development company in Dubai. You will manage front-office operations and provide vital administrative support to our management, sales, and leasing teams.Key Responsibilities:<ul><li>Manage and organize the General Manager&rsquo;s assigned task.</li><li>Act as a liaison between the GM, department heads, and external partners.</li><li>Assist in processing and preparing real estate documentation, including Sales and Purchase Agreements (SPAs), contracts, and DLD/RERA forms.</li><li>Maintain comprehensive property, client, and project records (both physical and digital).</li><li>Coordinate with the accounts department for invoice tracking and general expense reporting for the GM&rsquo;s office.</li><li>Monitor office supplies, manage couriers, and maintain reception area at all times.</li><li>Maintain accurate client records, update property inventory.</li></ul>Requirements<ul><li>Experience: Minimum 2-4 years of proven experience as a Receptionist, Secretary within the UAE real estate or property development sector will be preferred.</li><li>Language Skills: verbal and written communication in English.</li></ul>How to ApplyPlease send your CV: careers.amaholding@gmail.com Or WhatsApp +923232 999889Pay: From AED3,000.00 per monthWork Location: In person

We’re Hiring Secretary / Receptionist Female (Real Estate Developer)

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
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 Note: Secretary Level 2
 
 
 
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 This is the experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures
 
 
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 Correspondence and Documentation
 
 
 
 
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 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
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 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
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 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
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 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
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 Incoming Visitors and Calls
 
 
 
 
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 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
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 Meetings
 
 
 
 
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 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
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 Takes minutes or recordings of meetings for distribution to meeting participants
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 Information Recording and Archiving
 
 
 
 
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 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
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 Enters, retrieves, updates, verifies, and deletes information from electronic files.
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 Office Supplies
 
 
 
 
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 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand
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 Safety, Quality &amp; Environment
 
 
 
 
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 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
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 Related Assignments
 
 
 
 
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 Performs other related duties or assignments as directed
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 Minimum Qualifications:
 
 
 
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 Educational level typically acquired through completion of high school.
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 Minimum Experience:
 
 
 
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 Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1
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 </ul>
 Profile description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
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</div>

Senior Administrator (Jebel Ali) - UAE Nationals only

MAF FIRE MIDDLE EAST LLC

Job Title: Secretary cum Sales CoordinatorLocation: Dubai, UAEJob Type: Full-timeWe're Hiring!Job DescriptionWe are seeking a motivated and organized Secretary cum Sales Coordinator to join our team in Dubai. Preference will be given to candidates with experience in the Fire &amp; Safety industry.Requirements:Bachelor's Degree (Graduate)Minimum 2 years of Dubai/UAE experienceFire &amp; Safety industry experience is preferredStrong communication and interpersonal skillsGood knowledge of Microsoft Office (Word, Excel &amp; Outlook)Well-organized, responsible, and able to multitaskKey Responsibilities:Handle office administration and secretarial dutiesPrepare quotations and sales documentsCoordinate with customers and the sales teamFollow up on inquiries and ordersMaintain records and support daily office operationsWhy Join Us?Competitive salaryCareer growth opportunitiesFriendly and professional work environmentBenefits as per UAE Labour LawApply now if you meet the above requirements and are ready to join immediately or at short notice.Job Type: Full-timeExperience:<ul><li>Secretary: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>Work Location: In person

Secretary cum Sales Coordinator

CXC Upstream Ltd

<div>
 
 
 The role
 
 
 
 This is a varied role supporting both operational and administrative functions across the business. You'll work closely with site leadership, department managers and external suppliers to ensure day-to-day activities are well coordinated and administrative processes run smoothly.
 
 
 This role would suit someone who enjoys taking ownership, thrives in a fast-moving environment and is comfortable supporting multiple priorities at once.
 
 
 
 
 
 
 Key responsibilities
 
 
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 Provide day-to-day administrative support to the management team
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 Coordinate meetings, travel, accommodation and logistics for staff and visitors
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 Maintain accurate operational records and company documentation
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 Prepare reports, presentations and correspondence for management
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 Support onboarding and administration for new employees and contractors
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 Coordinate office supplies, equipment and facilities
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 Liaise with suppliers, contractors and service providers
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 Assist with procurement administration, purchase orders and invoice tracking
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 Support HR, Finance and Operations teams with general administrative requirements
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 Maintain organised filing systems for operational, commercial and compliance documentation
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 Track action items from meetings and ensure follow-up is completed
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 Identify opportunities to improve administrative processes and operational efficiency
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 What you'll bring
 
 
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 2+ years' experience in an administrative, operations support or office coordination role
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 Excellent organisational and time management skills
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 Strong written and verbal communication
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 High attention to detail and accuracy
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 Proficiency with Microsoft Office, particularly Excel, Word and Outlook
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 Ability to prioritise multiple tasks in a fast-paced environment
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 Professional approach with the ability to work across all levels of the organisation
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 </ul>
 
 
 
</div>

Operations & Administration Coordinator

m&j gents saloon

We are looking for a highly organized and proactive Administrative Assistant to join our wooden factory in Dubai. The ideal candidate will handle daily administrative tasks, maintain records, coordinate with suppliers and clients, and support the smooth operation of the office and factory.Key Responsibilities<ul><li>Manage daily administrative and office operations.</li><li>Prepare quotations, invoices, purchase orders, and other documents.</li><li>Maintain accurate records and filing systems.</li><li>Coordinate with suppliers, customers, and internal departments.</li><li>Answer phone calls, emails, and handle correspondence professionally.</li><li>Monitor office supplies and place orders when needed.</li><li>Schedule meetings and maintain calendars.</li><li>Assist with HR-related tasks, including attendance and employee records.</li><li>Prepare reports using Microsoft Excel and Word.</li><li>Support the factory manager with administrative duties.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2 years of administrative experience (manufacturing or factory experience is an advantage).</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of accounting software or ERP systems is a plus.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Work Location: In person

Admin

EPS Electric Power Synergies LLC

Position: Accounts AssistantNote: Candidates are requested to mention their expected salaries while applying for the position.Job Profile:To monitor and control all company administrative and day to day working.Detailed Roles &amp; Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Preparation of monthly financial reports.</li><li>Responsible for Petty cash issuance, maintenance and reconciliation.</li><li>Development and maintenance of human resource policies and procedures.</li><li>Provide HR administration support to corporate directors.</li></ul>Qualification requirements:<ul><li>Bachelor's Degree in commerce /B.com /M.com</li><li>Core working knowledge in MS Office &ndash; Excel, Word, PowerPoint.</li><li>Fresher can apply</li><li>Fluency in English.</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Candidates must mention there expected Salary for the advertised position.</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Work Location: In person

Accounts Assistant Female

Explore 56+ Administrative secretary in Dubai this July. Find roles across top companies and apply now to boost your career.