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administrative secretary

Grand Technology

Grand Technology is seeking a highly organised and efficient Secretary to join our team in the Dubai Free Zone Office, &nbsp;United Arab Emirates.&nbsp; This is a full-time position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times. Responsibilities: * Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements. * Prepare correspondence, reports, and presentations, ensuring accuracy and adherence to company standards. * Handle incoming and outgoing mail, email, and telephone calls, directing them appropriately. * Maintain accurate and organised filing systems, both physical and electronic. * Coordinate and manage office supplies and equipment. * Provide administrative support to various departments as required. * Assist with the preparation and organisation of events and conferences. * Maintain confidentiality of sensitive information. Qualifications: * Proven experience as a Secretary or in a similar administrative role. * Excellent written and verbal communication skills in English. * Strong organisational and time management skills with the ability to prioritise tasks effectively. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Proactive approach to problem-solving and a keen eye for detail. * Ability to maintain a professional demeanour and handle confidential information with discretion.

Secretary

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-timeJob Overview: We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative, client, and managerial support within the property development sector. The ideal candidate will be responsible for handling executive-level correspondence, managing documentation, coordinating schedules, and assisting in day-to-day operations to ensure smooth workflow and excellent client service.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage executive calendars, schedule meetings, and coordinate with internal and external stakeholders.</li><li>Handle official correspondence, emails, and phone calls with professionalism.</li><li>Maintain records, agreements, and confidential documents in an organized manner.</li><li>Prepare executive reports, presentations, and documentation.</li></ul>Office Coordination &amp; Documentation:<ul><li>Organize and maintain filing systems for contracts, legal paperwork, and company records.</li><li>Support management in preparing property listings, marketing materials, and internal communication.</li><li>Ensure timely follow-ups on executive instructions and tasks.</li></ul>Support to Sales &amp; Management:<ul><li>Assist sales teams with client coordination and documentation.</li><li>Provide administrative support in client presentations and meetings.</li><li>Facilitate smooth communication between management, sales, and clients.</li></ul>Key Requirements:Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5 - 10 years of experience as an Executive Secretary, preferably in the property development industry. (Required)</li></ul>Technical Skills:<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Knowledge of CRM systems and real estate documentation processes.</li><li>Strong organizational and multitasking skills.</li></ul>Soft Skills:<ul><li>Excellent communication and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Strong attention to detail and time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Property Development: 5 years (Required)</li></ul>

Executive Secretary – Property Development

Karst Landscapes LLC

We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office. Prior experience in an executive support role is preferred.Key Responsibilities:<ul><li>Manage and maintain executives&rsquo; schedules, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming and outgoing emails, phone calls, and inquiries on behalf of executives.</li><li>Organize and coordinate meetings, conferences, and events, including agenda preparation and minute-taking.</li><li>Conduct research and compile data to support reports, presentations, and proposals.</li><li>Act as a point of contact between executives and internal/external stakeholders.</li><li>Screen and prioritize phone calls, emails, and correspondence, responding on behalf of the executive when appropriate.</li></ul>Job Type: Full-time

Executive Secretary

Belco Contracting LLC

Job Opening: Office Administrator / Secretary (Male Only) Company: Belco Contracting LLC Location: Dubai, UAEBelco Contracting LLC, a leading company specializing in building contracting and maintenance, is looking for a Male Office Administrator / Secretary with solid experience in the construction industry to join our dynamic team.Responsibilities:<ul><li>Provide professional administrative and secretarial support to management and project teams.</li><li>Well experienced in handling DM systems and portals such as Online Tender Submissions (in DM, DP World, Emirates Post, RTA, DDA, MOF, MOID).</li><li>Coordinate with cross-functional teams, including engineers, contractors, and clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Schedule meetings, prepare minutes, and ensure timely follow-ups.</li><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with project managers, subcontractors, and suppliers to support daily operations.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Assist with procurement documentation, contract administration, and office-related tasks as required.</li><li>Support smooth office operations while adhering to company policies and confidentiality protocols.</li></ul>Requirements:<ul><li>Male candidate with 3&ndash;5 years of proven experience in a similar role within a construction company (UAE experience preferred).</li><li>Strong background in office administration, secretarial duties, and document management.</li><li>Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English (Arabic knowledge is a plus).</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Ability to work under pressure and handle multiple priorities efficiently.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>A professional and growth-oriented work environment.</li><li>Opportunity to be part of diverse and challenging construction projects.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your expected monthly salary (AED)?</li><li>What is your notice period / earliest joining availability?</li><li>What is your visa status (employment, visit, own visa, transferable, etc.)?</li></ul>Experience:<ul><li>UAE : 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator / Secretary (Male Only)

SDAD

Please note, send your CV directly to the following WhatsApp number:+971 50 686 0021Job Vacancy: Administrative Assistant/ReceptionistCompany: AFRA PARTSLocation: Jebel Ali, Dubai, UAEAbout Us:AFRA PARTS is a leading supplier of genuine spare parts for brands such as Toyota, Nissan, Mazda, and Renault. Based in the Jebel Ali Free Zone, we are dedicated to providing high-quality products and excellent service to our customers. We are currently looking for a skilled and organized Secretary with knowledge of logistics and customs procedures to join our team.Job Type: Full-timeWorking Hours:<ul><li>8:00 AM to 6:00 PM</li><li>Monday to Saturday (Sunday is the weekly day off)</li></ul>Key Responsibilities:<ul><li>Manage phone calls, emails, and WhatsApp inquiries professionally.</li><li>Prepare and process shipping and customs documents, including the Bill of Entry.</li><li>Ensure all import/export activities comply with Jebel Ali Free Zone and UAE customs regulations.</li><li>Welcome and assist visiting clients.</li><li>Maintain an organized filing system for both administrative and shipping documents.</li></ul>Requirements:<ul><li>Must currently be residing in the UAE.</li><li>Knowledge of UAE customs regulations and import/export procedures.</li><li>Proven ability to prepare and issue a Bill of Entry.</li><li>Familiarity with Jebel Ali Free Zone (JAFZA) rules and portals is essential.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in English (written and spoken).</li><li>Experience using smartphones, WhatsApp, and basic computer applications.</li><li>A positive attitude with strong customer service skills.</li></ul>Benefits:<ul><li>Annual Leave: 30 days of paid leave after completing one year of employment.</li></ul>How to Apply:Please send your CV directly to the following WhatsApp number:+971 50 686 0021Please note: Only candidates with relevant customs and JAFZA experience will be considered. Shortlisted candidates will be contacted.Job Type: Full-timePay: From AED3,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant/Receptionist

Hashim Salem Saif Advocates and Legal Consaltants

We would like to hire a secretary who will carry out the tasks of following up the clients of the office, arranging appointments, schedules and papers, sending e-mails to clients and uploading documents to government systemsYou should be proficient in Arabic and English. It is preferred that you hold a university degree in law&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: AED&#1636;&#1644;&#1632;&#1632;&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;

secrtary

Nafis Group - Eagle Properties

Job Title: Executive SecretaryJob Summary:Provide high-level administrative support to senior executives, managing schedules, communications, and travel logistics.Key Responsibilities:<ul><li>Administrative Support: Manage executive calendars, correspondence, and document preparation.</li><li>Travel Management: Coordinate domestic and international travel, including flights, accommodations, and visas.</li><li>Communication: Serve as a liaison between executives and clients, drafting and managing communications.</li><li>Office Management: Oversee office supplies, assist with event planning, and maintain organized files.</li><li>Project Assistance: Support special projects through research, data compilation, and report preparation.</li></ul>Requirements:Experience:<ul><li>Minimum 2 years in an Executive Secretary role.</li><li>Mandatory experience in travel management.</li><li>Travel-related courses are Mandatory</li></ul>Skills:<ul><li>Proficient in MS Office.</li><li>Strong organizational, communication, and time-management skills.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Executive Secretary: 3 years (Preferred)</li></ul>

Explore 486+ Administrative secretary in Dubai this September. Find roles across top companies and apply now to boost your career.

486 administrative secretary jobs IN Dubai

Secretary

Executive Secretary – Property Development

Executive Secretary

Office Administrator / Secretary (Male Only)

Administrative Assistant/Receptionist

secrtary

Executive Secretary