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Like Home by Dar Al Zain

Job description:Position Overview:We are seeking a highly organized and proactive Admin cum Secretary to join our dynamic real estate team. The ideal candidate will have experience with Trakeeshi and property listing platforms, providing administrative and secretarial support to ensure smooth office operations and efficient property transactions.Key Responsibilities:<ul><li>Handle daily administrative tasks, including filing, scheduling, and document management.</li><li>Prepare, update, and manage property listings on Trakeeshi, MLS, and other real estate platforms.</li><li>Draft, review, and organize contracts, agreements, and real estate documents.</li><li>Coordinate and schedule meetings, appointments, property viewings, and open houses.</li><li>Answer phone calls, emails, and client inquiries promptly and professionally.</li><li>Maintain accurate records of client details, transactions, and property data.</li><li>Prepare reports, presentations, and marketing materials for property promotions.</li><li>Provide secretarial support to management, including calendar management and travel arrangements.</li><li>Follow up on deadlines for contracts, inspections, and other key real estate processes.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an administrative assistant or secretary, preferably in the real estate industry.</li><li>Familiarity with Trakeeshi software/platform and property listing tools (MLS, Zillow, etc.).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and handle confidential information with discretion.</li><li>Knowledge of real estate processes and terminology is a strong advantage.</li><li>Arabic speaker</li></ul>Preferred Skills:<ul><li>Experience with CRM systems or real estate management software.</li><li>Basic marketing or social media management skills for property promotions.</li><li>Attention to detail and problem-solving abilities.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Admin cum Secretary (with Trakeeshi & Listing Experience)

Promoplus General Trading LLC

Position: Executive Secretary&middot; Age: 29y/o &ndash; 35 y/o&middot; Salary: 5,000AED&middot; With minimum of 3 years&rsquo; experience in Corporate Field&middot; With presentable personality.&middot; With good English communication and understanding.&middot; With excellent experience for clerical, basic accounts and administrative tasks.&middot; Education: College Graduate&middot; Computer literate (Excel, word &amp; Outlook)&middot; &middot; Main responsibility: o Managing with the day-to-day operations of an office &amp; salesman by doing tasks such as quotations, invoicing, PO and sourcing to suppliers, preparing documents needed by the GM. Provides administrative support to ensure efficient operation of office.o Performs clerical and administrative tasks including drafting letters, memos, reports and other documents for senior staff or GM. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and minutes report. o Record all transaction accurately and reconcile accounts.Manage cash flow, manage payroll functions,Preparing and reviewing daily reporting and significant responsibility of internal audit &amp; inventory reviews as required.Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per month

Executive Assistant

Al Jawal Contracting LLC

Job Description:We are currently seeking a qualified and experienced Office Secretary for our construction company based in Dubai. The ideal candidate will have a minimum of 3 years of experience in the construction field, with strong skills in document control and handling DDA submissions and other legal documentation.Key Responsibilities:<ul><li>Manage day-to-day administrative tasks in the office</li><li>Handle and organize project documentation and records</li><li>Prepare and submit documents to DDA and other legal authorities</li><li>Maintain confidentiality and ensure proper filing systems</li><li>Coordinate with project managers and other team members</li><li>Handle correspondence and communication effectively</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar role within the construction sector in Dubai</li><li>Strong knowledge of DDA submissions and other legal submittals</li><li>Excellent organizational and time management skills</li><li>Proficient in MS Office and document control systems</li><li>Strong communication skills in English (spoken and written)</li><li>Female candidates are preferred</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>construction: 3 years (Preferred)</li></ul>

Office Secretary

Aims Healthcare LLC

We are seeking a reliable and detail-oriented Administrative Executive to provide day-to-day administrative and operational support to our management team in Dubai. This role is best suited for a male candidate who is fluent in Hindi, has strong organizational skills, and can effectively manage both routine administrative tasks and coordination responsibilities.The ideal candidate will have prior experience in office administration, executive assistance, or coordination roles, and be comfortable working in a fast-paced business environment, closely supporting senior leadership and the Business Development team.Key ResponsibilitiesGeneral Administration<ul><li>Oversee daily office operations, including vendor coordination and office supply management</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;for company records and documentation</li><li>Draft and format internal communications, memos, reports, and letters</li><li>Assist with internal communication and coordinate between departments</li></ul>Business Support<ul><li>Track client leads, follow up on proposals, and manage meeting schedules</li><li>Prepare business documents, proposals, and presentations for client-facing activities</li><li>Update and manage CRM entries to ensure accurate client data</li><li>Organize logistics for meetings, events, and travel arrangements for the team</li></ul>Executive Assistance<ul><li>Manage calendars, appointments, and travel plans for senior executives</li><li>Prepare meeting agendas, take minutes, and follow up on action points</li><li>Act as a point of contact on behalf of executives for internal and external communications</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>Candidate Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field</li><li>1&ndash;3 years of experience in administrative, coordination, or executive support roles</li><li>Male candidates only (as per internal role-specific requirement)</li><li>Fluent in Hindi (spoken and written); English fluency is also essential</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Familiarity with CRM tools is an advantage</li><li>Candidates from North India preferred due to team alignment</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>Are you fluent in Hindi (spoken and written)?</li><li>Are you originally from North India? (If yes, please specify the state/city)</li><li>Do you have 1&ndash;3 years of experience in a secretarial or executive support role?</li><li>Are you available to join immediately?</li><li>Do you have at least 1 year of experience as a secretary or in a similar coordination role?</li></ul>

Administrative Executive (Male Candidates Only)- Hindi Speaker

MWT Global Consultancy

Job Title: Secretary (Female) - Tagalog SpeakerCompany: Security CompanyLocation: Dubai, UAE Salary: AED 2,500 &ndash; 3,000Job Type: Full-timeJob Description: We are looking for a Secretary to join in one the best Security Company. If you are organized, detail-oriented, and experienced in office administration, this is your chance to grow your career in a dynamic and professional work environment.Responsibilities:<ul><li>Manage calls, emails, and appointments efficiently</li><li>Perform general administrative and secretarial duties</li><li>Assist in organizing office operations and procedures</li><li>Support management with day-to-day tasks</li><li>Maintain professional appearance and demeanor</li></ul>Requirements:<ul><li>Previous experience in secretarial or administrative roles</li><li>Minimum 2 years experience</li><li>Excellent communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Comfortable working in a professional office environment</li></ul>Join our team and take the next step in your professional journey!Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you have previous experience as a secretary or in office administration?</li><li>Are you proficient in Microsoft Office (Word, Excel, Outlook)?</li><li>Can you manage phone calls, emails, and appointments efficiently?</li><li>How would you rate your organizational and multitasking skills?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Secretary - Tagalo Speaker

Grand Technology

<div>
 
 Key Responsibilities
 
 
 
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 Perform general administrative tasks and other clerical duties.
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 Maintain both digital and manual filing systems to ensure organized recordkeeping.
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 Draft and manage correspondence, including letters and emails.
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 Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.
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 Manage and update the DAFZA portal efficiently.
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 Prepare and submit required documents to respective Consulates for visa processing.
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 Maintain a document register, track expiry dates, and process renewals for company documents such as trade licenses, leases, establishment cards, insurance, and PO Box.
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 Handle employees&rsquo; visa renewals and ensure timely processing.
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 Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.
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 Oversee general office management and day-to-day operational needs.
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 Maintain accurate records of customer contract agreements and content-related documentation.
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 Organize and manage filing systems for contracts, agreements, and financial records.
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 Prepare, submit, and reconcile expense reports, including managing petty cash transactions.
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 Handle VAT filing in compliance with regulatory requirements.
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 Prepare quotations, delivery notes, and receipt vouchers as required.
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 Process purchase orders and ensure timely coordination with customers.
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 Prepare and send invoices, ensuring accurate and timely payment processing.
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 Generate and share management reports, including purchase order reports and accounts receivable statements.
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 Follow up on outstanding payments via email and telephone correspondence.
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 Process bank transactions, including cash, cheque, and online payments, accurately and securely.
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 Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and ensuring timely delivery to the designated warehouse.
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 Manage and maintain QuickBooks Online for accounting and financial tracking.
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Secretary / Admin Assistant

HYM Investment Group

We are seeking a highly organized and proactive Executive Secretary to provide dedicated administrative support to our CEO. This position requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and meetings.</li><li>Handle incoming correspondence, screen calls/emails, and ensure timely responses.</li><li>Prepare agendas, draft meeting minutes, and track follow-up actions.</li><li>Coordinate complex travel arrangements, including itineraries and logistics.</li><li>Draft and format reports, presentations, and internal communications.</li><li>Manage sensitive and confidential information with discretion.</li><li>Oversee administrative tasks and collaborate with internal teams.</li><li>Proactively prioritize tasks and anticipate the CEO&rsquo;s needs.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or similar role.</li><li>Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong organizational and multitasking abilities with attention to detail.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary

Explore 548+ Administrative secretary in Dubai this October. Find roles across top companies and apply now to boost your career.