executive assistant

administrative assistant

office manager

admin assistant

office administrator

administrative secretary

Magnum Security Services

Job Summary: We are looking for a bilingual (Arabic &amp; English, Russian knowledge is a PLUS) Office &amp; Admin Secretary to support our daily office operations and administrative tasks. The ideal candidate is organized, detail-oriented, and has excellent communication skills in both languages.Key Responsibilities:&middot; Answer phone calls, emails, and correspondences in Arabic and English.&middot; Schedule meetings, appointments, and manage calendars.&middot; Prepare, edit, and translate documents, reports, and presentations.&middot; Maintain office filing systems and records.&middot; Administrative tasks as needed.&middot; Welcome visitors and coordinate office activities.&middot; Handle travel arrangements and logistics if required.Requirements:&middot; Fluency in Arabic and English (both written and spoken) Russian language knowledge is a plus.&middot; Proven experience in administrative or secretarial roles.&middot; Strong organizational and multitasking skills.&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).&middot; Professional attitude and excellent communication skills.Preferred Qualifications:&middot; Experience in a corporate office environment.&middot; Ability to work independently and handle confidential information.Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per month

Female Office & Administrative Secretary (Arabic & English Speaking, Russian is a Plus)

Al Taif Group

We&rsquo;re seeking a proactive Secretary cum Admin for our Whitby Hill Contracting LLC, Dubai office to manage front-desk operations and provide administrative support across the office.Requirements:<ul><li>Minimum 3 years of experience in reception or administrative roles</li><li>Excellent communication and organizational skills</li><li>Proficient in MS Office</li><li>Have knowledge in contracting company is a plus.</li></ul>Job Type: Full-time

Secretary cum Admin

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a Executive Secretary at Emirates Aviation University , and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
As a Executive Secretary at Emirates Aviation University, you will be responsible to control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
In this role, you will:
<ul><li>Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-coordinating with sources within and outside the Department.
</li><li>Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
</li><li>Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary
</li><li>Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin Department for payment.
</li><li>Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
</li><li>Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<ul><li>Secretarial qualification preferable
</li><li>At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
</li><li>Must be fully competent in MS Office applications.
</li>Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work. 
<li>
</li></ul> 
At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</div>

Executive Secretary

BAO Packaging

Administrative Assistant / SecretaryPurpose:The Administrative Assistant / Secretary will be tasked with overseeing and managing all administrative activities required.Duties, Functions and Responsibilities:Essential duties and functions are included. Other duties may be assigned.<ul><li>Manage all the Quotations requested by all the sales department on a timely manner.</li><li>Responsible for all correspondence and documentation.</li><li>Manage all consignment logistics and allied services.</li><li>Arrange and dispatch courier and track the consignment.</li><li>Process delivery notes &amp; invoices to customers.</li><li>Manage all existing and future customer contact (CRM).</li><li>Coordinate and support the Accounting, Purchasing and Billing departments.</li><li>Manage all office requirements re stationery, servicing of photocopier and as requested.</li><li>Manage the collection of receivables in coordination with local sales.</li><li>Responsible to process, liaise and action all legal documents and requirements with the local UAE authorities.</li><li>Meet, Greet and lead the company visitors to the concerned persons.</li><li>Arrange the visas, air ticket booking, hotel accommodation, exhibitions, etc. as needed.</li><li>Ensure all email and faxes were disseminating to the right persons.</li><li>Create correspondence / cover letter for sales quotations / sales agreement.</li></ul>Desired Skills and Experience<ul><li>3 years&rsquo; experience in a related position is a distinct advantage.</li><li>Proficient in Windows, Microsoft Office (Word, Excel, Power Point &amp; Access).</li><li>Fluent spoken and written English.</li><li>Bachelors Degree in Business Administration or relevant fields.</li><li>Knowledge in Supply Chain.</li><li>Conversant interpreting Letter of Credit's (LC) and its documentations.</li><li>Knowledge in UAE government portals such as Chamber of Commerce, Dubai Ports, Ministry of Foreign Affairs, Ministry of Economics, etc.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>We must fill this position urgently. Can you start immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Accounting: 1 year (Required)</li><li>Microsoft Office: 3 years (Required)</li><li>Administrative: 3 years (Required)</li></ul>Language:<ul><li> Tagalog (Required)</li></ul>Expected Start Date: 21/10/2025

Administrative Assistant

LA Vita Landscaping & Po...

We re looking for a proactive Secretary/Office Admin to support our site operations in Dubai.Working Hours: Monday to FridayKey Responsibilities:<ul><li>Manage and organize project and office documentation</li><li>Assist with payroll administration and timesheets</li><li>Prepare and edit PDF documents and letters</li><li>Create and update Excel trackers and reports</li><li>Support with invoicing, quotations, and general correspondence</li><li>Handle day-to-day administrative and coordination tasks</li></ul>

Secretary / Office Administrator

Specialist Equipment Trading

Specialist Equipment Trading LLC is hiring!Assist front office staff with administrative dutiesSchedule appointments for front office serviceEnsure front office supplies are well stocked and organizedPerform office duties and specialty tasks as neededPrepare quotation, delivery notes, invoicesCoordinate with delivery scheduleProcurement dutiesordinating within the departmentsshould have god typing speedPriority to kerala and tamil nadu and indiansJob Type: Part-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>secretary: 3 years (Preferred)</li></ul>

Admin Secretary

Al Rasheed & Partners

Position: Arabic Legal SecretaryExperience Required: 1 to 3 years in a legal firmDuties and Responsibilities1. Assists the lawyers in making clients appointments, assures their comfort and directs them to the proper staff or consultant; maintains a calendar of appointments as needed; and respond to public inquiries.2. Sends daily case-relevant updates to clients/lawyers/consultants, maintains, and prepares weekly courts schedule ensuring its distribution to all lawyers.3. Answers telephones, screens calls, forwards calls and /or records and forwards messages accurately if needed.4. Receives, sorts, and distributes mail within the office; files correspondence and other materials as required.5. Types forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms as needed.6. Filing; maintains necessary files; sorts, files and retrieves documents and records as necessary.7. Knowledge of the online notary system for legal notice attestation.8. Attends required training for Case Engine Case Management System and updates system as required in UAE Legal system.9. Maintains client confidentiality strictly in conformance with the firm confidentiality policy and UAE laws and regulations.10.Other duties as assigned.Representative Knowledge, Skills and Abilities:&#10003;Ability to follow, apply, interpret, and explain instructions and/or guidelines.&#10003; Ability to determine work priorities, and to make decisions and take appropriate actions.&#10003; Ability to establish and maintain a positive and professional relationship with co-workers, clients and visitors; cultural sensitivity and ability to relate well and effectively in diverse workplace and with a diverse client population.&#10003;Typing ability at required speed and accuracy.&#10003;Considerable knowledge of necessary legal &amp; business English/Arabic, spelling and punctuation, office practices and procedures.&#10003;Ability to organize, efficiently document and routinely update information; ability to apply procedures to work problems and situations.&#10003;Familiarity with current Windows operating systems and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.&#10003;Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, printers, etc.)&#10003; Flexibility in responding courteously to immediate needs of visitors and callers; ability to establish priorities and maintain productivity despite numerous interruptions.&#10003;Ability to meet schedules and deadlines of the work area&#10003;Fluent in both spoken and written Arabic and English.Education:Relevant qualification in Office Administration, Legal Studies, or a related fieldJob Type: Full-timePay: From AED4,000.00 per month

ARABIC LEGAL SECRETARY

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