executive assistant

administrative assistant

office assistant

personal assistant

executive secretary

administrative secretary

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>LOGISTICS: 3 years (Preferred)</li></ul>Work Location: In person

Logistics Coordinator

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an Executive Secretary and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 
 
 
 As an Executive Secretary,
 
 you will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
 </li>
 <li>
 Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
 </li>
 <li>
 Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
 </li>
 <li>
 Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
 </li>
 <li>
 Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
 </li>
 <li>
 Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 Secretarial qualification preferable.
 </li>
 <li>
 At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
 </li>
 <li>
 Must be fully competent in MS Office applications.
 </li>
 <li>
 Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide. Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Executive Secretary

DAMAC Properties

<div>
 
 A Real Estate Developer is looking to hire a
 
 Project Site Secretary
 
 for its site office
 
 (Location Al Qudra road)
 
 to provide comprehensive administrative, clerical, and documentation control support to on-site management and construction teams to ensure smooth daily operations
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Document Control &amp; Administration: Maintain project files, tracking sheets, and databases; handle transmittals, submittals, and site correspondence.
 </li>
 <li>
 Meeting Support: Organize meetings, take minutes, and track action items.
 </li>
 <li>
 Site Operations Support: Coordinate travel, accommodation, and transportation for site staff.
 </li>
 <li>
 Office Management: Manage site office supplies, local purchasing, and reception duties and provide Site Operations support (Travel, accommodation and transportation)
 </li>
 <li>
 Reporting &amp; Communication: Prepare reports and communicate with Contractors, Consultants, Subcontractors, and vendors.
 </li>
 <li>
 Administrative Coordination: Liaise between site staff and head office to ensure timely documentation and compliance with quality procedures.
 </li>
 </ul>
 
 
 
 
 
 Requirements: -
 
 
 <ul>
 <li>
 Education: Graduate in any discipline or related field with over 5 years of relevant experience.
 </li>
 <li>
 Experience: Previous experience in a construction, engineering, or contracting environment.
 </li>
 <li>
 Technology: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Communication: Strong interpersonal skills to manage relationships with stakeholders.
 </li>
 <li>
 Organization: Excellent multitasking ability to manage urgent priorities and meet deadlines.
 </li>
 <li>
 Confidentiality: Capability to handle sensitive, confidential project information
 </li>
 </ul>
 
 
</div>

Site Secretary

PARMAR TOURISM LLC

A well reupted UAE based company required a personal secretary cum office admin1. Personal Secretary cum Office Admin( Female)Assisting to Managing Director and handling office administration .Managing phone calls, emails, and incoming/outgoing correspondence. Maintain organized and efficient filing systems for documents, records, and other paperwork. Accounting Knowledge, capable of cash handling and other admin related jobs. Candidates should have good computer knowledge, communication skill in English and Hindi. Minimum 2 year Gulf Experience in administration / accountingJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From AED3,000.00 per monthWork Location: In person

Personal Secretary cum Office Admin

The American University in the Emirates (AUE)

<div>
 
 Job Title: Executive Secretary - President&rsquo;s Office
 
 
 
 
 Department:
 
 Office of the President
 
 
 
 Institution:
 
 American University in the Emirates (AUE)
 
 
 
 Job Purpose
 
 
 
 The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.
 
 
 
 Qualifications &amp; Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.
 
 
 
 </li>
 </ul>
 
 Skills / Knowledge / Competencies
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Bilingual proficiency in Arabic and English is mandatory.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong decision-making skills with the ability to work independently.
 </li>
 <li>
 Knowledge of academic and administrative procedures, student policies, and university protocols.
 </li>
 <li>
 Strong interpersonal and communication skills when dealing with diverse stakeholders.
 </li>
 <li>
 Ability to manage and coordinate executive office operations efficiently.
 </li>
 <li>
 Strong problem-solving skills with attention to detail and accuracy.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
 </li>
 <li>
 Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
 </li>
 <li>
 Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
 </li>
 <li>
 Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
 </li>
 <li>
 Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
 </li>
 <li>
 Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
 </li>
 <li>
 Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
 </li>
 <li>
 Serve as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Handle multiple tasks and priorities simultaneously while meeting deadlines.
 </li>
 <li>
 Maintain strict confidentiality of sensitive information and documents.
 </li>
 <li>
 Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
 </li>
 <li>
 Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the
 
 College of Engineering and Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Executive Secretary – President’s Office

American University in the Emirates

<div>Job Title: Executive Secretary &ndash; President&rsquo;s Office

Department: Office of the President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.

Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
</li></ul>Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.</li> 
</ul>
Skills / Knowledge / Competencies
<ul>
<li>Excellent organizational and multitasking abilities.
</li><li>Bilingual proficiency in Arabic and English is mandatory.
</li><li>High level of professionalism, discretion, and confidentiality.
</li><li>Strong decision-making skills with the ability to work independently.
</li><li>Knowledge of academic and administrative procedures, student policies, and university protocols.
</li><li>Strong interpersonal and communication skills when dealing with diverse stakeholders.
</li><li>Ability to manage and coordinate executive office operations efficiently.
</li><li>Strong problem-solving skills with attention to detail and accuracy.</li> 
</ul>
Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
</li><li>Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
</li><li>Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
</li><li>Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
</li><li>Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
</li><li>Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
</li><li>Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
</li><li>Serve as a professional point of contact for internal and external stakeholders.
</li><li>Handle multiple tasks and priorities simultaneously while meeting deadlines.
</li><li>Maintain strict confidentiality of sensitive information and documents.
</li><li>Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
</li><li>Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Reinforcement HR Consultancy

Receptionist cum Executive Secretary (Arabic Speaking &ndash; Female is a must!)We are looking for a professional and well-presented Arabic-speaking Female Receptionist cum Executive Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, strong organizational abilities, and a pleasant personality to manage front desk operations and provide administrative support.Key Responsibilities:Handle incoming calls, emails, and correspondenceManage appointments, meetings, and calendarsProvide administrative and secretarial support to managementPrepare reports, documents, and presentationsMaintain office records and filing systemsCoordinate with internal teams and external clientsRequirements:Fluent in Arabic and English (spoken and written)Proven experience as a receptionist or executive secretaryProficient in MS Office (Word, Excel, Outlook)Strong communication and interpersonal skillsWell-organized with multitasking abilityProfessional appearance and positive attitudePreferred:Previous experience in UAESalary &amp; Benefits:Competitive salary (based on experience)Visa and other benefits as per UAE labor lawIf you meet the above criteria, we would love to hear from you.Apply Now:Please send your CV to info@reinforcement.aeJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Receptionist cum Executive Secretary

Explore 310+ Administrative secretary in Dubai this May. Find roles across top companies and apply now to boost your career.

310 administrative secretary jobs In Dubai

Logistics Coordinator

Executive Secretary

Site Secretary

Personal Secretary cum Office Admin

Executive Secretary – President’s Office

Executive Secretary – President’s Office

Receptionist cum Executive Secretary