administrative assistant Jobs in Dubai United Arab Emirates

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administrative secretary

Al Manar Metal Doors & Windows Fixing

We are seeking a reliable and organized Secretary to provide administrative and clerical support to ensure efficient daily office operations. The ideal candidate will hold a Bachelor&rsquo;s degree, preferably in Accounting, and possess strong organizational, communication, and basic financial skills.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, organize, and maintain files and records</li><li>Assist with basic accounting tasks such as invoicing, data entry, and expense tracking</li><li>Draft reports, memos, and documents as required</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain confidentiality of company information</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree required (Accounting preferred)</li><li>Proven experience as a secretary or administrative assistant is an advantage</li><li>Basic knowledge of accounting principles and financial documentation</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and ability to multitask</li></ul>Preferred Skills<ul><li>Experience with accounting or bookkeeping software</li><li>Ability to work independently and as part of a team</li><li>Professional appearance and positive attitude</li></ul>Job Type: Full-time

Executive Secretary

The House of Torrija Cafe

We are a dynamic and a growing Food and Beverage company seeking a motivated and detail-oriented Admin Secretary to join our team. This is a great opportunity for a proactive individual to work in a fast-paced environment and contribute to the smooth running of our operations.Key Responsibilities:<ul><li>Provide administrative support to senior management</li><li>Handle general office duties such as filing, scheduling, and correspondence</li><li>Manage inventory records and assist with stock control</li><li>Assist with accounting tasks, including invoicing and maintaining financial records</li><li>Coordinate meetings and events, ensuring everything runs smoothly</li><li>Maintain filing systems and ensure documents are organized</li></ul>Skills &amp; Requirements:<ul><li>Proficiency in Adobe software (Photoshop, Acrobat, etc.)</li><li>Strong background in Accounting and financial administration</li><li>Experience in Inventory management or supply chain operations</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication skills, both written and verbal</li><li>Ability to work independently and as part of a team</li></ul>Qualifications:<ul><li>Any nationality are welcome to apply</li><li>Prior experience in the F&amp;B industry is a plus</li><li>High school diploma or equivalent required (Bachelor&rsquo;s degree preferred)</li></ul>If you're ready to contribute to a growing company and have the necessary skills, we encourage you to apply!How to Apply:Please send your CV and cover letter to info@toasteryae.com with the subject line &quot;Admin Secretary Application&quot;Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

Administration Secretary

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-timeJob SummaryA leading property development company in Dubai is looking for a highly skilled and detail-oriented Executive Secretary to support its senior management team. The role involves managing executive-level correspondence, coordinating schedules, handling confidential documentation, and ensuring smooth day-to-day operations. The ideal candidate will have excellent organizational and communication skills, along with proven experience in the real estate sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting schedules.</li><li>Handle emails, calls, and official correspondence with professionalism.</li><li>Draft, review, and prepare executive reports, presentations, and documents.</li><li>Maintain accurate records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Organize and manage filing systems for contracts, legal documents, and company records.</li><li>Assist management in preparing property listings, marketing content, and internal communication.</li><li>Ensure timely follow-up and completion of executive directives.</li></ul>Sales &amp; Management Support<ul><li>Coordinate with sales teams on client meetings and documentation.</li><li>Provide administrative support during presentations and business discussions.</li><li>Facilitate effective communication between management, sales teams, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, ideally within property development or real estate. (Mandatory)</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Familiarity with CRM systems and property-related documentation.</li><li>Strong organizational and multitasking capabilities.</li></ul>Soft Skills<ul><li>Excellent verbal and written communication skills.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion, confidentiality, and time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>property development: 5 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>

Executive Secretary – Property Development

Woodlem Park School

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Office Secretary Job Location : Dubai, UAE Requirements : Should have experience as Office Secretary Any Nationals 
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Office Secretary

Ghazanfar Group

The Role
 The Office Secretary provides executive-level administrative and secretarial support to ensure the smooth and efficient functioning of the Head Office. The role is responsible for managing official correspondence, maintaining documentation and filing systems, coordinating meetings and schedules, and facilitating effective communication across departments and with external stakeholders. The position requires professionalism, discretion, and strong organizational skills to support the leadership & head of department (HOD)in achieving operational excellence. Key Responsibilities: 1. Executive and Administrative Support • Manage reception professionally, well-organized front desk, ensuring visitors, including guests, investors, and partners, are greeted graciously and directed appropriately. • Manage front desk activities, including incoming calls, visitors, registration, and courier/mail handling. • Provide high-level administrative and secretarial assistance to the Leadership and the HODs. • Manage incoming and outgoing correspondence, calls, and emails with professionalism and accuracy. • Maintain calendars, schedule meetings, coordinate appointments, and manage travel logistics of leadership for domestic & international. • Prepare meeting materials and follow-up action trackers to ensure timely execution for Leadership & HOD. 2. Office Operations and Coordination • Oversee day-to-day administrative activities such as organizing and maintaining a filing system for HODs, monitoring basic office & pantry supplies, coordinating with office staff (office boy, cleaners, parking). • Monitor and maintain inventory of office and pantry supplies, liaise with procurement for timely replenishment. • Coordinate with facility service providers for housekeeping to ensure a professional office environment. • Support the planning and execution of internal meetings, workshops, and corporate events. 3. Communication and Liaison • Act as the central point of contact between management/employees/and shareholders. • Ensure professional and timely communication flow within and outside the organization. 4. Documentation and Records Management • Organize and update physical and digital filing systems including archiving & retrieving documents through the Office Management System (OMS) with accuracy and version control in compliance with company standards. • Organize, and assist HODs in preparing administrative reports, compiling data summaries, and organizing compliance-related documentation to ensure accurate and timely support. 5. Executive Coordination and Support • Assist leadership in coordinating key meetings, boardroom engagements, and VIP visits. • Manage logistics for domestic and international travel, accommodation, and itinerary preparation for leadership. • Ensure readiness of meeting rooms with appropriate equipment and materials. 6. HR and Employee Engagement Support • Collaborate with the HR department on administrative support for onboarding like arranging stationery or related items, employee events, and engagement programs. • Coordinate logistics for training sessions, celebrations, and staff gatherings.
 
Requirements
 The ideal candidate should have: • Strong communication skills and the ability to draft professional letters and emails. • Experience in maintaining documentation, drafting correspondence, and supporting multi-department communication is required • Excellent organizational and multitasking abilities. • Professional attitude, confidentiality, and attention to detail. • Good command of MS Office and experience handling administrative tasks. • 3–5 years of experience in a secretarial or administrative support role. • Ability to coordinate meetings, manage schedules, and support documentation work. • Positive attitude, reliability, and a proactive approach to supporting the office team.
 
About the company
 The Ghazanfar Group began as a small trading enterprise along the historic Silk Road and has evolved into one of Afghanistans leading private entities. From our roots in Andkhoi as traders, we expanded into the wholesale market of consumable commodities, entering the petroleum industry in 1989, and have since diversified into banking with the establishment of Ghazanfar Bank, and construction through Ghazanfar Construction. Our strategic focus is on making meaningful investments in Afghanistans infrastructure and human capital. We are committed to projects that contribute to the nations recovery and development, aiming to improve living standards, create jobs, and enhance economic stability. As Afghanistan navigates significant challenges, our efforts are directed towards supporting the countrys growth through sustainable real estate, banking, and large-scale construction projects.

Armador Maritime Services

Job Title: Personal Secretary to Managing Director (Shipping / Maritime)Location: Dubai, UAE Industry: Shipping / Maritime Reporting To: Managing Director (MD) Employment Type: Full-Time Joining: Within 1 Month (Immediate / Short Notice Preferred)Job DescriptionWe are seeking a highly organized, professional, and discreet Personal Secretary to the Managing Director for our shipping / maritime company based in Dubai. The ideal candidate will provide comprehensive administrative and secretarial support to the MD, ensuring smooth day-to-day operations and effective communication.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Handle confidential correspondence, emails, and documents with discretion</li><li>Prepare reports, presentations, meeting agendas, and minutes</li><li>Act as a point of contact between the MD and internal/external stakeholders</li><li>Coordinate with departments to follow up on tasks and deadlines assigned by the MD</li><li>Organize meetings, board discussions, and business travel logistics</li><li>Maintain proper filing systems (physical and digital)</li><li>Assist with personal and professional administrative tasks as required</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as a Personal Secretary / Executive Secretary / PA to Senior Management</li><li>Experience in the shipping or maritime industry is highly preferred</li><li>Excellent written and verbal communication skills in English (additional languages are a plus)</li><li>Strong organizational, multitasking, and time-management skills</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and under pressure</li></ul>Experience<ul><li>Minimum 3&ndash;5 years of relevant experience supporting senior management</li><li>Prior experience reporting directly to a Managing Director / CEO is preferred</li></ul>Location &amp; Availability<ul><li>Based in Dubai or willing to relocate</li><li>Available to join within one month</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Stable and professional working environment</li><li>Opportunity to work closely with top management</li><li>Long-term career growth within the organization</li></ul>How to ApplyInterested candidates who meet the above requirements are encouraged to apply with their updated CV.Job Type: Full-time

Personal Secretary

We are a property developer based in Dubai South Business Park.We have a new opening for secretary/ administrative assistance for a senior executive.The Secretary will be responsible for:- Coordination through various verticals- Organising all data flow related to developments- Arranging all meetings and the executive's calendar- Recording minutes of the meetings- Following-up on all tasks internally and externally- Record keeping and management- Timely submissions of information and documentation to the different departments and vendorsIn addition to standard benefits like medical insurance and air tickets, we also provide catered lunches and a shuttle for our staff with different stops across Dubai.Job Type: Full-timeApplication Question(s):<ul><li>What is your expected monthly salary (in AED)?</li><li>How long is your notice period or how soon can you join?</li><li>What is your current visa status?</li><li>What is your previous/ current monthly salary (in AED)?</li></ul>Experience:<ul><li>administrative or secretarial: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Secretary

Explore 631+ Administrative secretary in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

631 administrative secretary jobs IN Dubai United Arab Emirates

Executive Secretary

Administration Secretary

Executive Secretary – Property Development

Office Secretary

Office Secretary

Personal Secretary

Secretary