sales coordinator

administrative assistant

hr coordinator

office administrator

admin assistant

administrative services coordinator

The Energy Training Centre

<div>
 <strong>
  PLEASE READ THE JOB DETAILS CAREFULLY
 </strong>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Company:
  </strong>
  The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 </p>
 <p>
  <strong>
   Location:
  </strong>
  On-Site in Dubai, UAE
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Full-Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
  <strong>
   Administrative Training Coordinator
  </strong>
  to join our team and help manage and coordinate training programs remotely across the globe.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an organized and proactive
  <strong>
   Administrative Training Coordinator
  </strong>
  who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
  </li>
  <li>
   Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
  </li>
  <li>
   Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
  </li>
  <li>
   Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
  </li>
  <li>
   Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
  </li>
  <li>
   Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
  </li>
  <li>
   Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
  </li>
  <li>
   Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
  </li>
  <li>
   Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
  </li>
  <li>
   Ability to work independently and manage tasks with minimal supervision.
  </li>
 </ul>
</div>


Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Hire Rightt - Executive Search & HR Advisory

<div>
 <p>
  <strong>
   Offshore Admin Coordinator
  </strong>
 </p>
 <p>
  <strong>
   28/28 Rotation
  </strong>
 </p>
 <p>
  <strong>
   Excellent Salary Offered
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Role:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
 </p>
 <p>
  <br/>
 </p>
 <p>
  2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
 </p>
 <p>
  <br/>
 </p>
 <p>
  4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
 </p>
 <p>
  reports.
 </p>
 <p>
  <br/>
 </p>
 <p>
  5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  6. Attend to all telephone calls and direct calls to respective persons.
 </p>
 <p>
  <br/>
 </p>
 <p>
  7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Minimum of 5 Years experience in administration in a remote or offshore environment
  </li>
  <li>
   School Leaving/diploma or Degree preferred.
  </li>
 </ul>
 <p>
 </p>
</div>


Offshore Admin Coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a <b>Medical Services Admin Coordinator </b>and make a difference by delivering top-tier medical services that support our employees' health and well-being. Experience a fast-paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
</p><p>As a <b>Medical Services Admin Coordinator </b>, you will be responsible to supervise the administrative operations of Emirates Group Medical Services and oversee systems and processes to ensure the clinic administration operations are effective and efficient.
</p><p><b>In this role, you will:
</b></p><ul><li>Communicate effectively with internal and external customers and departments, including but not limited to staff dependants, flight operations, cabin crew service centre, human resources, finance, General Civil Aviation Authority, GCAA and Dubai Health Authority DHA.
</li><li>Delivering excellent customer service and ensuring adherence to the confidentiality policy at all times by the entire team.
</li><li>Coach staff on the job by using professional knowledge to ensure consistently high standards is maintained.
</li><li>Ensure data entry is accurate and timely and meets regulatory requirements.This will include but is not limited to internal reports relating to clinic activity results and recall letters and reporting in line with DHA/GCAA requirements.
</li><li>Manage front line and over the phone complaints whilst investigating and responding to complaints and queries as directed by Line Manager.
</li><li>Proactively identify opportunities for improvement within the clinics systems and processes.
</li><li>Liaise with IT and Business Analyst for maintenance enhancements and developments of EGMS systems ensuring problem free system functions as required.
</li><li>Manage the appointments booking system ensuring appointment slots are released in a timely manner and are utilised effectively.
</li><li>Liaise with and coordinate with Dubai Health Authority on behalf of the clinic related to licensing of the clinic and health professionals and education events.
</li><li>Act as the point of contact for all DHA queries and ensure the clinic meets licensing requirements.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for this role, you must meet the below requirements:
</b></p><ul><li>12 Years schooling or equivalent with 3 years of experience in Medical Administration.
</li><li>Fluent in English written and verbal communication.
</li><li>Computer literate MS Office packages (Word, Excel, Outlook and PowerPoint).
</li><li>Previous experience of managing a team.
</li><li>Previous experience and knowledge of medical and / or dental is an advantage.
</li>Customer service experience essential.<br>
<li>
</li></ul><p><br>
At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
<br>
<br>
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div>

Medical Services Admin Coordinator

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an <b>Administrator Coordinator at Emirates Aviation University </b>, and play a pivotal role in shaping the future of our organisation by driving people strategies that empower our global workforce. Experience a fast-paced, multicultural environment where your expertise in human resources will contribute to building a world-class employee experience while advancing your own career on a global stage.
</p><p>As an <b>Administrator Coordinato </b>r, you will be responsible to plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
</p><p><b>In this role, you will:
</b></p><ul><li>Maintains continuity of work operations by documenting and communicating needed actions to management: discovers irregularities and determines continuing needs.
</li><li>Resolves administrative problems by identifying and analysing information to create better solutions.
</li><li>Administers data through relevant systems to ensure that administration processes are followed.
</li><li>Maintain records of staff overtime, in-lieu, sickness, absence, and leave.
</li><li>Update HR systems, i.e. TER, in a timely and accurate manner.
</li><li>Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
</li><li>Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines.
</li><li>Provide consistent and accurate customer service over available communication methods.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for this role, you must meet the below requirements:
</b></p><ul><li>12 years schooling or equivalent.
</li><li>3+ years experience in an administration environment, preferably in a similar capacity.
</li>Proficient on MS packages, Company systems (TER/ROS) &amp; Resource Management Systems.<br>
<li>
</li></ul><p></p><br>
<p><br>
At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
<br>
<br>
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div>

Administration Coordinator

AW Rostamani

<p></p><div><div><p><div><div><div><div><p><b>Job responsibilities:
</b></p><p>&middot; Manage the Director Aftersales calendar, including scheduling meetings and appointments
</p><p>&middot; Prepare and organize meeting agendas, take minutes, and follow up on action items
</p><p>&middot; Screen and direct phone calls, emails, and other correspondence to appropriate parties
</p><p>&middot; Draft and proofread Arabic documents, emails, and reports
</p><p>&middot; Scheduling the leave roaster consulting with the concerned Managers
</p><p>&middot; Organize internal and external meetings, appointments, and events
</p><p>&middot; Coordinate travel arrangements for staff members as needed
</p><p>&middot; Prepare and maintain meeting materials, presentations, and agendas
</p><p>&middot; Act as the point of contact between departments and ensure information is shared efficiently
</p><p>&middot; Manage incoming and outgoing communications, including emails, phone calls, and physical mail
</p><p>&middot; Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate
</p><p>&middot; Control of stationery items, Maintain and update databases, filing systems, and documentation
</p><p>&middot; Assist in preparing reports, presentations, and other business documentation
</p><p>&middot; Track and maintain records of office expenses and invoices etc
</p><p>&middot; Order office supplies and maintain inventory
</p><p>&middot; Coordinate with Legal departments or offices to facilitate work processes
</p><p>&middot; Manage administrative workflows, raising pandadocs and ensuring smooth office operations<br>
</p><p></p><p><b>Educational Qualification
</b></p><ul><li><p>&middot; Bachelor&rsquo;s Degree or equivalent<br>
</p></li></ul><p></p><p><b>Work Experience
</b></p><ul><li><p>&middot; 5 years minimum experience as Administration coordinator<br>
</p></li></ul><p></p><p><b>Competencies
</b></p><ul><li><p>&middot; Communication &amp; Computer Skills<br>
</p></li></ul><p></p><p><b>Languages
 </b></p><p>&middot; Excellent written and verbal communication skills in English</p></div></div></div></div></p></div></div><p></p>
<br><div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees.<br>
</div><div></div><br>
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand.<br>
</div><div></div><br>
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations.<br>
</div><div></div><br>
<div>For more information, visit www.awrostamani.com .</div></div>

Administrative Coordinator

The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)

<div>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative &amp; Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
  </li>
  <li>
   Coordinate internal communications and support alignment across leadership, working groups, and member companies.
  </li>
  <li>
   Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
  </li>
  <li>
   Prepare reports, summaries, and internal updates to support smooth decision-making.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Events &amp; Meetings Management
  </strong>
 </p>
 <ul>
  <li>
   Support the planning, logistics, and execution of events, workshops, and member engagements.
  </li>
  <li>
   Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
  </li>
  <li>
   Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
  </li>
  <li>
   Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Communications Support
  </strong>
 </p>
 <ul>
  <li>
   Draft and edit official correspondence, meeting minutes, and administrative communications.
  </li>
  <li>
   Support the development of basic content for member updates, presentations, and event-related materials.
  </li>
  <li>
   Ensure clarity, consistency, and accuracy across all outgoing documents.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Communications, or Event Management (or related field).
  </li>
  <li>
   Minimum 2 years of experience in communications, event management, and operational coordination.
  </li>
  <li>
   Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
  </li>
  <li>
   Excellent organizational and multitasking skills with strong attention to detail.
  </li>
  <li>
   Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
  </li>
  <li>
   Strong project management experience with a proactive, solution-oriented mindset.
  </li>
  <li>
   Ability to travel within the GCC region and internationally as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Operations & Administrative Coordinator

Explore 3667+ Administrative services coordinator in Dubai this January. Find roles across top companies and apply now to boost your career.