sales coordinator

administrative assistant

admin assistant

office assistant

office administrator

administrative services coordinator

Kafu Facility Management

<p><b>Job Summary:</b></p><p>The Admin Coordinator will be responsible for providing administrative and clerical support to ensure efficient operation of the office. She will coordinate office activities, manage communication, assist in vendor management, handle documentation and support management in daily administrative functions.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee day-to-day office administration and ensure smooth operations.</li><li>Manage incoming and outgoing correspondence (emails, letters, couriers, etc.).</li><li>Maintain and organize office files, records and documents.</li><li>Handle procurement of office supplies, stationery and other materials.</li><li>Coordinate with vendors and service providers for maintenance, utilities and other services.</li><li>Support HR and management in scheduling meetings, interviews and travel arrangements.</li><li>Prepare reports, meeting minutes and presentations as required.</li><li>Maintain attendance records and assist with leave management.</li><li>Ensure a clean, professional and welcoming office environment.</li><li>Provide support in organizing office events, conferences and training sessions.</li><li>Liaise with internal departments to ensure administrative efficiency.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>2&ndash;5 years of experience in office administration or coordination roles.</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Attention to detail and a high level of professionalism.</li><li>Ability to handle confidential information with integrity.</li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Are you ready to join immediately ?</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

ADMIN COORDINATOR (FEMALE)

NMC healthcare LLC

<h2>Job Description</h2><p>The Administrative Coordinator ensures efficient coordination across clinical operations and corporate support functions. This hybrid role bridges day-to-day healthcare operations and back-office corporate workflows, enhancing patient services and supporting strategic administrative processes. Additionally, he/she will support quality compliance activities, assist in accreditation processes, and maintain confidential records.</p><h2>Responsibilities</h2><p><strong>Administrative Support:</strong></p><ul><li>Manage and coordinate calendars, meetings, and appointments for the assigned HOD.</li><li>Handle incoming correspondence, emails, and phone calls, ensuring prompt responses and appropriate follow-up.</li><li>Take and distribute meeting minutes, ensuring action points are recorded and followed up.</li><li>Coordinates marketing events and campaigns, including conferences, seminars, and workshops.</li><li>Prepare and format reports, presentations, and official documents as required.</li><li>Organize and maintain confidential records, files, and databases.</li><li>Assist in drafting and reviewing policies, memos, and internal communications.</li><li>Arrange travel, accommodation, and logistics for the executives when required.</li><li>Serve as the point of contact for external stakeholders, including vendors, government entities, and partner organizations, when required.</li><li>Ensure adherence to company policies and confidentiality standards.</li><li>Care for their own and colleagues’ health, safety and wellbeing, and awareness and contribution to the environment</li><li>Perform any other job assigned by the Head of Department/Supervisor.</li></ul><p><strong>Operational & Quality Support:</strong></p><ul><li>Assist in tracking compliance with healthcare regulations and quality management standards.</li><li>Support in coordinating internal audits, accreditation activities, and quality improvement initiatives.</li><li>Compile and analyze data related to quality metrics and operational performance.</li><li>Liaise with different departments to ensure timely submission of reports and documents.</li></ul>

Administrative Coordinator - UAE National

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

NAFFCO FZCO

<ul><li>Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.</li><li>Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.</li><li>Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.</li><li>Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.</li><li>Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.</li><li>Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.</li><li>Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.</li><li>Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.</li><li>Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.</li></ul><br/>

Administrative Officer / Coordinator

Accor Group

<br>Job Title<br>Housekeeping Coordinator   Hotel Operations and Guest Services   Dubai, UAE<br>Job Description<br>Housekeeping Coordinator   Hotel Operations and Guest Services   Dubai, UAE<br> <br>Position Overview<br>Accor is looking for an organized and guest-focused Housekeeping Coordinator to support daily operations at one of its premium hotels in Dubai. This administrative and service-oriented role is perfect for candidates with prior hotel experience, especially in housekeeping, front office, or service coordination. Join a global leader in hospitality and help ensure a seamless, clean, and personalized stay for every guest.<br> <br>Job Details<br>Job Location: Dubai, United Arab Emirates<br>Industry: Hospitality<br>Function: Housekeeping / Janitorial<br>Gender: Any<br>Candidate Nationality: Any<br>Candidate Current Location: Any<br>Job Type: Full Time<br> <br>Job Overview   Housekeeping Administration and Guest Request Coordination<br>As a Housekeeping Coordinator, you will be responsible for managing internal communication, updating room status information, responding to guest requests, and ensuring efficient coordination within the housekeeping team. You will serve as the communication link between Housekeeping and other hotel departments while maintaining administrative records and inventory data in the PMS system.<br> <br>What You ll Do<br> <br>* Respond to and track all guest requests related to housekeeping or internal services<br>* Use hotel property management systems (PMS) to monitor room status and log updates<br>* Maintain accurate records of supplies, amenities, and guest request items<br>* Follow call-handling and telephone etiquette standards while managing internal communication<br>* Coordinate with various departments (Engineering, Front Office, Laundry) as needed for timely service delivery<br>* Update guest history, preferences, and comments into the system for future reference<br>* Support the Assistant Housekeeping Manager in scheduling, task delegation, and communication<br>* Perform administrative duties including report filing, logbook entries, and supply ordering<br>* Participate in team briefings and help drive efficiency and positive morale across housekeeping teams<br>* Ensure all safety, hygiene, and FLHSS (Fire, Life, Health, Safety &amp; Security) standards are maintained<br>* Maintain a clean and organized housekeeping office environment<br>* Help manage lost and found processes in coordination with relevant departments<br>* Escalate guest concerns promptly and ensure appropriate follow-up<br> <br>Ideal Profile   Detail-Oriented and Operationally Efficient<br> <br>* Minimum 2 years of experience in a housekeeping or administrative coordinator role in a hotel<br>* Strong proficiency in Microsoft Office (Excel, Word)<br>* Experience with hotel PMS and dispatch systems (Opera preferred)<br>* Strong organizational skills and attention to detail<br>* Fluent spoken and written English; additional languages are a plus<br>* Excellent communication, interpersonal, and multitasking abilities<br>* Proactive, service-minded, and calm under pressure<br>* Professional personal presentation and understanding of hotel standards<br>* Ability to work independently while managing team support functions<br>* Committed to data accuracy, time management, and guest confidentiality<br><br>

Housekeeping Coordinator

IHG Hotels & Resorts

<b><br>Job Title<br>Sales Coordinator   voco Dubai   Dubai, UAE<br>Job Description<br>Sales Coordinator   voco Dubai   Dubai, UAE<br> <br>Role Summary</b><br>IHG Hotels &amp; Resorts is looking for a motivated Sales Coordinator to join voco Dubai. In this role, you will provide administrative and secretarial support to the Director of Sales and Marketing as well as the wider sales team. You will play a key role in ensuring smooth departmental operations, maintaining confidentiality, and supporting event and group requests. This position is well-suited for individuals with strong organizational skills and an interest in sales and hospitality administration.<br> <br><b>Job Details<br>Location: United Arab Emirates<br>Location: Dubai<br>Industry: Hospitality / Travel<br>Function: Administrative / Clerical<br>Gender: Any<br>Candidate Nationality: Any<br>Candidate Preferred Location: Any<br>Job Type: Full-time<br> <br>What You ll Do</b><br> <br>* Provide secretarial and administrative support to the Director of Sales and Marketing and the sales team<br>* Maintain appointment diaries, correspondence, and confidential records<br>* Set up and manage filing systems, trace files, and ensure sales deadlines are met<br>* Assist with Opera S&amp;C standards, including handling group and banquet requests before liaising with the Events Team<br>* Generate Banquet Event Orders (BEO), GIS/GEO, and share documentation with relevant departments<br>* Support the sales department in maintaining systems such as Opera, Marsha, and DTCM approvals<br>* Prepare daily activity logs, weekly summaries, and monthly reports as required<br>* Provide administrative cover in the absence of the Executive Secretary<br>* Contribute to enhancing departmental efficiency by implementing improved administrative systems<br> <br><b>Ideal Profile<br></b> <br>* High school diploma with at least 6 months of experience in sales, marketing, front desk, or guest services<br>* OR a 2-year degree in Business Administration, Marketing, Hotel and Restaurant Management, or related field with no prior work experience required<br>* Strong organizational and multitasking skills with attention to detail<br>* Familiarity with hospitality sales systems such as Opera and Marsha preferred<br>* Ability to maintain confidentiality and handle sensitive information<br>* Strong written and verbal communication skills in English<br>* Proactive, adaptable, and able to support multiple departments when needed<br>

Sales Coordinator

Dubai Packing company

<p><b>Job Description: Coordinator &ndash; Fit-Out Company</b></p><p><b>Position Overview:</b><br/>We are seeking a highly organized and proactive Coordinator to join our fit-out company. The Coordinator will play a key role in supporting the project management team, ensuring the smooth execution of fit-out projects, and maintaining effective communication between clients, vendors, and internal teams. This role is ideal for someone with excellent multitasking abilities, a keen eye for detail, and a passion for delivering high-quality results in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Project Coordination:</b></li><li>Assist project managers in planning and coordinating fit-out projects from inception to completion.</li><li>Maintain project schedules, track milestones, and monitor deadlines to ensure timely delivery.</li><li>Coordinate with design, procurement, and construction teams to align project deliverables.</li><li><b>Client Interaction:</b></li><li>Act as a point of contact for clients, addressing inquiries, and providing regular project updates.</li><li>Schedule and coordinate meetings, site visits, and client approvals.</li><li><b>Vendor and Supplier Management:</b></li><li>Liaise with suppliers and subcontractors to ensure timely delivery of materials and services.</li><li>Obtain quotes, manage purchase orders, and track delivery schedules.</li><li><b>Documentation and Reporting:</b></li><li>Prepare and maintain project documentation, including contracts, budgets, progress reports, and meeting minutes.</li><li>Ensure all project files are up to date and organized for easy access.</li><li><b>Logistics and Administration:</b></li><li>Coordinate logistics for project materials, equipment, and personnel.</li><li>Manage administrative tasks such as invoicing, expense tracking, and compliance documentation.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,500.00 per month</p>

Fit Out Coordinator

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