executive assistant

administrative assistant

it specialist

office administrator

admin assistant

administrative specialist

fäm Properties Dubai

<div>
 
 
 Role Purpose:
 
 
 
 Owns all interactions with government entities, master developers, trustee offices, and banks to execute registrations, NOCs, utilities activations, mortgage/trustee processes, and issue resolution across the sales-to-handover cycle. Maintains accurate records in CRM and internal trackers.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 
 Government &amp; Master-Developer Relations
 
 </li>
 </ul>
 
 1- Act as primary liaison with
 
 DLD/Oqood/REST, RERA/Trakheesi, Dubai Municipality , DEWA, Empower
 
 , and master developers (
 
 Dubai Properties, Nakheel, Emaar, Meydan, DAMAC
 
 , etc.).
 
 
 2- Secure
 
 project &amp; unit registrations
 
 , updates, and all
 
 NOCs
 
 (marketing, naming, mortgage, assignment/transfer, move-in/out, utility, signage).
 
 
 3- Attend counters/centers and trustee offices; book/attend appointments; obtain stamps, attestations, and approvals.
 
 
 
 
 <ul>
 <li>
 
 Mortgage (A&ndash;Z Coordination)
 
 </li>
 </ul>
 
 Coordinate valuation, offer letter, mortgage blocking/clearance, bank NOCs, trustee appointments, title issuance/transfer, and post-transfer confirmations.
 
 
 
 
 <ul>
 <li>
 
 Government &amp; Master-Developer Relations
 
 </li>
 </ul>
 
 1- Act as primary liaison with
 
 DLD/Oqood/REST, RERA/Trakheesi, Dubai Municipality , DEWA, Empower
 
 , and master developers (
 
 Dubai Properties, Nakheel, Emaar, Meydan, DAMAC
 
 , etc.).
 
 
 2- Secure
 
 project &amp; unit registrations
 
 , updates, and all
 
 NOCs
 
 (marketing, naming, mortgage, assignment/transfer, move-in/out, utility, signage).
 
 
 3- Attend counters/centers and trustee offices; book/attend appointments; obtain stamps, attestations, and approvals.
 
 
 
 
 <ul>
 <li>
 
 Mortgage (A&ndash;Z Coordination)
 
 </li>
 </ul>
 
 1- Coordinate valuation, offer letter, mortgage blocking/clearance, bank NOCs, trustee appointments, title issuance/transfer, and post-transfer confirmations.
 
 
 2- Align timelines and documentation with
 
 banks/escrow banks
 
 and
 
 trustee offices
 
 until completion.
 
 
 
 
 <ul>
 <li>
 
 Utilities &amp; Activations
 
 </li>
 </ul>
 
 1- Arrange
 
 DEWA/Empower
 
 activations, meter requests, and inspections; process community/move-in NOCs with master developers and building management.
 
 
 2- Track dependencies tied to
 
 BCC
 
 and handover milestones; resolve exceptions promptly.
 
 
 
 
 <ul>
 <li>
 
 Portals &amp; Applications
 
 </li>
 </ul>
 
 1- Prepare and submit applications on
 
 authority/master-developer portals
 
 (e.g., Oqood/REST, Trakheesi, master-developer &amp; utilities portals) with a
 
 first-time-right
 
 standard.
 
 
 2- Monitor reference numbers, approvals, expiries/renewals; keep an auditable trail.
 
 
 
 
 <ul>
 <li>
 
 Operations &amp; Admin Backbone
 
 </li>
 </ul>
 
 1- Update
 
 CRM/trackers
 
 with statuses, reference numbers, appointments, approvals, and renewal dates.
 
 
 2- Issue weekly status reports (in-progress/approved/rejected, SLA performance, next actions).
 
 
 3- Coordinate with
 
 Legal, Finance, Sales, Customer Service, Handover/FM
 
 to gather inputs and align timelines.
 
 
 4- Support issuance of SPAs/addenda/letters when needed&mdash;without losing focus on external relations.
 
 
 
 
 
 
 Qualifications, Experience, Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred (Business, Administration, or related field).
 </li>
 <li>
 
 2&ndash;4 years
 
 in authorities liaison/PRO/real-estate operations in the UAE.
 </li>
 <li>
 Demonstrated end-to-end handling of
 
 project/unit registrations, NOCs, mortgage/trustee
 
 processes.
 </li>
 <li>
 Working knowledge of
 
 DLD/RERA
 
 frameworks and master-developer practices.
 </li>
 <li>
 Strong English;
 
 Arabic is must
 
 .
 </li>
 <li>
 Valid
 
 UAE driving license
 
 preferred; comfortable with off-site appointments.
 </li>
 </ul>
 
 
</div>

Administrative Specialist (Arab Nationality)

SANY Group

<div>
 
 We are looking for a highly organized and proactive Administration Specialist to join our team in Dubai. The ideal candidate will bring strong administrative skills, attention to detail, and the ability to manage day-to-day office operations efficiently.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily administrative tasks and ensure smooth office operations
 </li>
 <li>
 Handle correspondence, document preparation, filing, and data entry
 </li>
 <li>
 Coordinate meetings, appointments, and travel arrangements
 </li>
 <li>
 Support HR and finance with administrative requirements when needed
 </li>
 <li>
 Assist in procurement, vendor management, and office supplies
 </li>
 <li>
 Maintain records, reports, and confidential documents
 </li>
 <li>
 Provide general support to employees and management
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 3 years of administrative experience in Dubai
 </li>
 <li>
 Strong knowledge of UAE office procedures and documentation
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Ability to multitask, prioritize, and work independently
 </li>
 <li>
 Professional, reliable, and detail-oriented
 </li>
 </ul>
 
 
</div>

Administration Specialist

Foodics

People Operations & Admin Specialist Who Are We Who Are We We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners. The Job in a Nutshell Hello all! We are hiring a People Operations & Admin Specialist to be part of the People & Culture team in the UAE. As a People Operations & Admin Specialist, you'll be the backbone of our employee experience and office operations in the UAE and remote locations. From onboarding and visa processing to vendor management, office operations, and event coordination, you'll ensure everything runs smoothly behind the scenes. You'll collaborate across teams, support international hiring via EOR platforms, organize engaging workplace events, and keep our Dubai office efficient, compliant, and welcoming - all while balancing multiple priorities with precision and care. What Will You Do <ul><li>Oversee the onboarding and offboarding process, including IT setup, documentation, and employee support for both UAE & Remote employees</li><li>Manage end-to-end visa processing for employees in Dubai and ensure compliance with work permit and residency laws</li><li>Serve as the primary point of contact between the company and our EOR vendors (Horizons)</li><li>Coordinate the onboarding, payroll setup, benefits enrollment, and offboarding of employees through EORs across multiple countries</li><li>Ensure accurate employment agreements and adherence to local labor regulations via EOR providers</li><li>Update and maintain accurate employee records in the HRIS system, ensuring confidentiality and compliance and manage compliance audits and regularly review employment documentation</li><li>Coordinate employee benefits, performance reviews, and employee engagement initiatives</li><li>Serve as the point of contact for employees with inquiries related to visas, travel, and office-related matters in the Dubai office</li><li>Assist employees for business travels in coordination with the KSA Admin. team, ensuring efficient and cost-effective arrangements with Travelperk / partner travel agencies and visa arrangements if necessary</li><li>Organize logistics for company events, conferences, and team-building activities, including venue booking, hotel arrangements, and catering coordination</li><li>Provide on-the-ground event support to ensure smooth execution of all logistics</li><li>Maintain inventory of office supplies, ensuring that employees have what they need for day-to-day operations</li><li>Manage relationships with suppliers for office supplies, ensuring quality products and timely deliveries</li><li>Coordinate with vendors for regular office maintenance, including cleaning, repairs, and IT equipment servicing</li><li>Oversee the renewal and negotiation of office tenancy contracts and manage related documents and deadlines</li><li>Monitor and maintain office space logistics, ensuring the office is organized and conducive to a productive work environment</li><li>Develop and maintain relationships with key suppliers and service providers to ensure competitive pricing and high-quality service delivery</li><li>Handle the procurement and delivery of office equipment, furniture, and supplies</li><li>Negotiate and manage contracts with vendors and service providers (e.g., cleaning services, maintenance companies, utilities)</li><li>Track expenses and maintain records for office-related purchases and contracts to ensure compliance with the budget </li></ul>What Are We Looking For <ul><li>Have 2-4 years of experience in administrative support, people operations, or office management, ideally in a fast-paced tech or IT environment</li><li>Are familiar with the visa processing requirements in Dubai and the UAE for work permits and residence visas</li><li>Have experience managing office vendors, suppliers, and coordinating maintenance services</li><li>Are skilled in travel coordination, booking flights, accommodations, and handling logistical details</li><li>Self-starter with ability to work independently across functional groups and on multiple initiatives simultaneously</li><li>Are highly organized, proactive, and able to manage multiple tasks and deadlines effectively</li><li>Have a strong attention to detail and are able to handle confidential information with discretion </li></ul>Preferred Qualifications: <ul><li>Knowledge of UAE labor laws and visa regulations</li><li>Hands-on experience working with EOR platforms is an advantage</li><li>Experience in managing office tenancy agreements and negotiating contracts</li><li>Familiarity with HRIS platforms (KayanHR) and travel booking systems (Travelperk)</li><li>Strong communication skills and the ability to work across different teams and departments </li></ul>What We Offer You We believe you will love working at Foodics! <ul><li>We offer highly competitive compensation packages, including bonuses and the potential for shares</li><li>Out of Country Work: We offer the option to work outside of your country of employment for up to 30 days annually</li><li>We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment</li><li>Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry</li><li>We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company</li></ul></ul> Seniority level <ul><li> Seniority level Entry level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Human Resources</li><li> Industries IT Services and IT Consulting</li></ul>Referrals increase your chances of interviewing at Foodics by 2xGet notified about new Human Resources Specialist jobs in Dubai, Dubai, United Arab Emirates.Dubai, Dubai, United Arab Emirates 8 hours agoDubai, Dubai, United Arab Emirates 12 hours ago HR Specialist - Process Excellence & Innovation Ajman Emirate, United Arab Emirates 1 week ago Franchise Hotel - Human Resources Coordinator We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

People Operations & Admin Specialist

SHEIN

<div>
 
 Job Responsibilities：
 
 
 
 
 
 1. Assist superiors in establishing the administrative management system, processes, and framework for the parks;
 
 
 2. Responsible for administrative management, logistics services, and cultural construction for the parks, independently handle external personnel liaison work, and arrange related outreach meetings and activities properly;
 
 
 3. Responsible for the cost settlement of administrative projects, assist superiors in formulating monthly/annual departmental budgets, and analyze and compare monthly expenses for the administrative module and various regions, providing regular analysis reports monthly;
 
 
 4. Plan, organize, implement, and promote large-scale corporate care projects for the company, supporting administrative care services across various parks;
 
 
 5. Responsible for enhancing employee service experience and quality improvement, releasing and analyzing quarterly employee satisfaction surveys regarding logistics service guarantees such as food, accommodation, transportation, and environment;
 
 
 6. Assist superiors in enhancing administrative team capabilities, establish an administrative performance appraisal mechanism, conduct training on related business knowledge courses, and continuously improve administrative professionalism.
 
 
 7. Liaise with visa suppliers, and manage the preparation and follow-up of visa applications for locally recruited employees.
 
 
 
 
 
 Qualifications：
 
 
 
 
 
 1. Bachelor's degree or above, with 5 years of experience in a comparable position, experience in the e-commerce warehousing related industry is preferred;
 
 
 2. Capable of document and copywriting, proficient in office software such as Office;
 
 
 3. Good communication and expression skills, strong organizational and coordination abilities, as well as internal and external communication capabilities and logical thinking skills;
 
 
 4. Proficient in office software and Excel, strong data collection and analysis abilities, familiarity with administrative cost control management knowledge is preferred;
 
 
 
</div>

Senior Admin Specialist

Chalhoub Group

The Associate People Partner is responsible for the full execution of HR administrative activities, including requisition management, employee data maintenance, cost center alignment, and reporting support. The role also assists with non-critical employee relations matters and works closely with Group HR s Centers of Expertise to ensure operational alignment and HR excellence. Key Responsibilities: <ul> <li>Own and execute core HR administrative processes, including launching requisitions and managing internal transfer workflows.</li> <li>Coordinate and collaborate with Group HR s Centers of Expertise (e.g., People Experience, Rewards, etc.) to support cross-functional HR initiatives.</li> <li>Maintain accurate and up-to-date records of organization charts, payroll information, and cost center/budget allocations.</li> <li>Monitor and follow up on the completion of performance goals, workforce budgeting activities, and other key HR processes in collaboration with the People Partner or Director of People.</li> <li>Assist in consolidating and tracking People Strategy metrics in coordination with the People Analytics team.</li> <li>Act as a secondary point of contact for minor employee relations matters, escalating as needed under the guidance of the People Partner.</li> <li>Prepare and support the delivery of ad-hoc HR reports and dashboards, as requested by the People Partner or Director of People.</li> </ul> <ul> </ul>

Associate - People Partner, Fashion

Earnest Insurance Brokers LLC

<div><h3 class="jobSectionHeader">About the Role</h3><div>
We are looking for a Medical Endorsement Specialist to join our Medical Department. In this role, you will manage group medical insurance policy endorsements, such as adding or removing members from policies, maintaining accurate records, and coordinating with clients and internal teams.</div><div>
This position is ideal for candidates with strong administrative, process management, or operational skills, who are keen to work in insurance and medical policy operations.</div><div>
Proper handling of endorsements ensures smooth policy servicing, client satisfaction, and business retention.</div><div></div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3><ul><li>
Handle endorsement requests including additions, deletions, corrections, certificates, and cards.</li><li>
Maintain accurate and up-to-date records of all endorsements.</li><li>
Verify certificates and cards before sending to clients.</li><li>
Organize invoices and ensure timely booking in the system.</li><li>
Prepare and submit reports as required.</li><li>
Support the smooth functioning of the Medical Department&rsquo;s operations.</li></ul><div></div><h3 class="jobSectionHeader"> 
Education &amp; Qualifications</h3><div>
Minimum: Graduate in any discipline (preferably Business Administration, Healthcare Administration, or related field)</div><div>
Preferred: Any certification or training in insurance operations, medical administration, or office management.</div><div></div><div> 
Skills:</div><div>
Strong attention to detail and accuracy</div><div>
Excellent verbal and written communication</div><div>
Proficiency in MS Excel and MS Word</div><div>
Ability to coordinate with clients and internal teams efficiently</div><div></div><h3 class="jobSectionHeader"> 
Experience</h3><div>
Minimum 5 years in insurance operations, medical policy servicing, or administrative/operations roles</div><div>
Experience in Medical / Employee Benefits is a plus, but not mandatory</div></div>

Medical Endorsement Specialist – Medical Department

Zahr Freighters

<div>At Zahr Freighters, we are dedicated to delivering reliable and efficient freight and logistics services across the UAE. We are looking for a meticulous and organized Data Entry Specialist to join our dynamic team in Dubai. This role requires accuracy, speed, and attention to detail to ensure all company data and records are maintained efficiently and error-free.

Key Responsibilities:
<ul>
<li>Enter, update, and maintain accurate data in company databases and systems.</li>
<li>Verify and correct data discrepancies to ensure data integrity.</li>
<li>Prepare and organize documents for data entry, filing, and record-keeping.</li>
<li>Generate reports and summaries as required by management.</li>
<li>Coordinate with various departments to collect and update relevant information.</li>
<li>Maintain confidentiality of all company data and client information.</li>
<li>Perform data backups and ensure secure handling of digital and paper records.</li>
<li>Assist with administrative and clerical tasks as needed.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent; a diploma in business or IT is a plus.</li>
<li>Proven experience as a Data Entry Operator or similar role.</li>
<li>Proficiency in MS Office and data management software.</li>
<li>Excellent typing speed with strong accuracy and attention to detail.</li>
<li>Ability to work independently and manage time effectively.</li>
<li>Strong organizational and communication skills.</li>
</ul>
Joining Zahr Freighters in Dubai as a Data Entry Specialist offers you the opportunity to work in a professional and supportive logistics environment. If you are a detail-oriented professional with a commitment to accuracy and efficiency, this role is an excellent opportunity to grow your career with a trusted industry leader.</div>

Data Entry Specialist

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