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administrative specialist

Confidential Careers

<div>
 
 We are looking for a highly organized and proactive
 
 Admin Specialist
 
 to support our daily business operations and ensure smooth office functioning. The ideal candidate will handle administrative tasks, coordinate with various departments, manage documentation, and provide essential support to the management team.
 
 
 
 
 
 
 Requirements:
 
 
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 3&ndash;5 years of experience in an administrative or office support role.
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 Strong organizational and multitasking abilities.
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 Excellent communication and interpersonal skills.
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 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
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 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 Why Join Us:
 
 
 <ul>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Supportive and collaborative work environment.
 </li>
 <li>
 Career growth and development opportunities.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Waterfall Pumps Manufacturing

Company DescriptionWaterfall Pumps Manufacturing, based in Dubai, UAE, is a leading manufacturer of firefighting pumps. We provide high-quality, continuously improved fire protection solutions that help save lives, protect properties, and raise awareness about the importance of fire safety.Role DescriptionThis is a full-time on-site role located in Dubai, United Arab Emirates, for a Human Resources Administrative Specialist. The Human Resources Administrative Specialist will handle daily HR-related tasks such as employee relations, HR management, and customer service. Responsibilities include communicating with employees, managing HR documentation, organizing company events, and assisting in the development and implementation of HR policies.Qualifications<ul><li>2&ndash;3 years of HR or administrative experience in the UAE</li><li>Excellent Communication skills and Employee Relations management</li><li>Strong Customer Service abilities</li><li>Attention to detail and organizational skills</li><li>Ability to work independently and as part of a team</li><li>Bachelor's degree in Human Resources, Business Administration, or related field</li></ul>Benefits<ul><li>Salary package to be discussed based on experience and qualifications</li><li>Company-provided transportation</li><li>Standard benefits in line with UAE labor law (health insurance, annual leave, etc.)</li><li>Opportunities for learning and professional growth</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Current &amp; Expected salary in AED</li><li>Expected Date of Joining</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Human Resources Administrative Specialist

Global Visa Experts

1. Responsible for the management and arrangement of customer files, hand over to the PRO department and follow up the overall progress, and arrange invoices or bills2. Responsible for the overall process of company registration, docking with the Ministry of Economic Affairs or the Free Trade Zone etc, and follow up until the registration is completed3. Responsible for excel and agreement production etc4. Responsible for the daily work and maintenance of the office, the management of daily necessities and office suppliesJob Type: Full-timeSalary: AED2,000.00 - AED4,000.00 per monthJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED4,000.00 per month

Comprehensive Administrative Specialist

Real Meal - Healthy Kitchen

We are seeking a motivated and detail oriented Quotation Specialist(MEP) cum Admin to support our projects team. This dual-role position involves preparing accurate quotations and tender documents for Mechanical, Electrical, and Plumbing works, while also handling day-to-day administrative and coordination tasks. The ideal candidate should have experience in MEP services, strong attention to detail, and the ability to balance technical pricing with office administration.Role and Responsibilities: <ul><li>Prepare, review, and submit quotations, proposals, and tender documents for MEP projects.</li><li>Work closely with engineers, project managers, and suppliers to gather technical and pricing details.</li><li>Track, follow up, and maintain records of submitted quotations and client communications.</li><li>Handle administrative tasks including filing, documentation, scheduling, and office coordination.</li><li>Assist in procurement processes, vendor management, and purchase order preparation.</li><li>Maintain and update databases for quotations, contracts, and supplier lists.</li><li>Support management with reports, presentations, and other administrative requirements.</li></ul>Skills and Qualifications:<ul><li>Associate&rsquo;s degree or higher in Business Administration, Facility Management, or a related field is preferred.</li><li>Minimum 2 years experience in quotations, pricing, or tendering within the MEP sector.</li><li>Strong administrative and coordination skills with a background in office support.</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good understanding of MEP systems, terminology, and project requirements.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently, prioritize tasks, and meet strict deadlines.</li><li>Should be available in UAE for immediate interview and joining.</li></ul>Job Types: Full-time, Permanent

Quotation Specialist cum Admin (MEP)

Patriot Real Estate

About Us:Patriot Real Estate is a premier brokerage firm and a top 20 agency recognized by the Dubai Land Department. Based in Dubai, we partner with renowned developers to provide a wide range of real estate solutions. At Patriot, we are dedicated to delivering exceptional customer service, integrity, and a seamless experience for clients.Job Description: We are seeking an Executive Assistant cum Administrative Specialist to support our dynamic team and ensure the efficient handling of daily administrative tasks. The ideal candidate will play a key role in maintaining our client database, coordinating documentation, and supporting senior agent with property listings and client communications.Key Responsibilities:<ul><li>Handle administrative duties, including managing client records, property listings, and office documentation.</li><li>Support sales agents by organizing property listings, updating marketing materials, and assisting with client communications.</li><li>Coordinate with developers and clients for property documentation and ensure compliance with company policies.</li><li>Manage schedules, arrange appointments, and coordinate team meetings and site visits.</li><li>Assist in preparing and maintaining up-to-date client reports and property listings for management.</li><li>Provide exceptional customer service and maintain positive client relationships.</li></ul>Qualifications:<ul><li>Previous 1+ year of experience in real estate administration or office management is preferred.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication skills in English (additional languages are a plus).</li><li>Proficiency in Microsoft Office Suite and CRM software.</li><li>Ability to work effectively within a fast-paced, team-oriented environment.</li></ul>Why Join Us:Patriot Real Estate offers a collaborative work environment and opportunities to grow within the real estate industry. Join us as we help shape the future of property investment in Dubai!Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>What is your visa status?</li><li>This position is urgent, will you be able to join immediately?</li><li>How many years of experience as an admin or Executive Assistant in Real Estate Industry?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Assistant (Real Estate)

IKEE REAL ESTATE LLC

Job description:About Us:Ikee Real Estate is a dynamic and rapidly growing real estate leader in Dubai's prestigious property market. We specialize in luxury residential and commercial properties, providing expert services in sales, leasing, and investments. We are building a team of high-performing professionals and are looking for a talented HR &amp; Admin Specialist to be the backbone of our operations.About the Role:This is a unique and vital dual-role that sits at the heart of our business. The successful candidate will be a strategic multitasker, responsible for managing the full employee lifecycle&mdash;from talent acquisition to onboarding&mdash;while also overseeing the critical administration of our company's secondary market operations. You will ensure our office runs seamlessly and our assets are managed efficiently.Key Responsibilities:Human Resources (HR):* Manage the end-to-end recruitment cycle: from job posting and CV screening to scheduling interviews and conducting initial screenings.* Facilitate the onboarding process for new hires, ensuring a smooth and welcoming integration into the company.* Maintain meticulous and confidential employee records and HR databases.* Support employee engagement initiatives and act as a first point of contact for HR-related queries.* Assist in performance management and probation review administration.Administration (Admin) :* Managing daily administrative operations in the office. * Preparing and coordinating documents and forms necessary for real estate transactions. * Posting and updating property listings on various platforms. * Following up with clients and ensuring high-quality service delivery.Requirements &amp; Qualifications:* Residence in Dubai: The candidate must be currently residing in Dubai. * Experience: A minimum of one year of experience as an admin in a real estate brokerage office * Technical Skills: * Proficiency in creating and using smart forms, such as A, B, F. * Strong experience in preparing and posting advertisements on major real estate platforms like Bayut and Property Finder.How to Apply:If you are a proactive problem-solver excited by this dual-role challenge, we would love to hear from you.Please send your updated CV to: hr@ikeerealestate.com Use the subject line: Application for HR &amp; Admin Specialist - [Your Name]Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Real Estate Admin: 1 year (Preferred)</li></ul>

Female Real Estate Admin cum HR

HYPERPC

Hello! We are HYPERPC &ndash; a premium brand that has been creating not just computers, but high-performance, high-end machines since 2010, helping gamers conquer and professionals create.We are official partners with tech giants like NVIDIA, Intel, and Microsoft, and we have successfully collaborated on projects with gaming companies including Wargaming, Ubisoft, Electronic Arts, and Bethesda. Our products are a fusion of stunning design, flawless quality, and unparalleled power.We are currently looking for more than just an employee; we seek a reliable &quot;Architect&quot; of processes for our branch. This Administrative and Procurement Specialist will ensure the smooth and flawless operation of our entire mechanism.Your Mission: Ensuring Flawless System OperationYou will be the crucial link guaranteeing the availability of the best components and the accuracy of our financial records. Your tasks form the foundation upon which our winning computers are built:<ul><li>Strategic Procurement: Prompt acquisition of necessary components from our partners, and control over delivery timelines and quality.</li><li>Financial Accuracy: Assisting the branch manager in collecting, approving, and preparing all financial and reporting documentation.</li><li>Transaction Control: Full lifecycle support for orders, from placement to the delivery of the finished product or service provision to the client.</li><li>Operational Order: Managing the warehouse program and documentation flow, and providing general administrative support for the office.</li></ul>Your Key Characteristics (Requirements):We need someone who thinks in premium-segment terms and thrives on multitasking:<ul><li>High-End Experience: You have experience working with computers or other high-value products and are proud of your achievements.</li><li>Procurement Specialization: Mandatory experience in the procurement of electronics and computer components for corporate entities.</li><li>Free Communication: Confident proficiency in English (B2/Upper-Intermediate and above) for communication with international suppliers and partners, as well as handling documentation.</li><li>Stress Management and Communication: You quickly establish rapport, can professionally handle objections, and confidently finalize deals.</li><li>Focused Multitasking: You can productively manage multiple tasks simultaneously while maintaining the ability to focus.</li></ul>Our Offer: Join the HYPERPC FamilyHYPERPC is more than just a job&mdash;it&rsquo;s your second family. By joining us, you will receive:<ul><li>Competitive Compensation: A salary package between 6,000 &ndash; 10,000 AED.</li><li>Comfort and Style: A cozy and modern HYPERPC showroom and a comfortable workspace.</li><li>Young and Dynamic Team: You will work alongside young professionals (average age 25) united by a shared passion for technology.</li></ul>Crucial Requirement: If you have carefully read the entire job description, please begin your cover letter with the following phrase: &quot;I truly know what high-performance gaming computers and workstations are, and I am also well-versed in components.&quot;Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthExperience:<ul><li>procurement: 2 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Expected Start Date: 15/10/2025

Administrative and Procurement Specialist (Dubai, UAE)

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