executive assistant

administrative assistant

admin assistant

office assistant

office administrator

administrative specialist

Wintang Network DMCC

Sales Coordination:

· Serve as the primary administrative support for the sales team and management.
· Review and track sales orders, ensuring accuracy and timely delivery.
· Checking sales proposals, presentations, and contracts.
· Coordinate and schedule sales meetings, and other sales-related events.


Accounting & Financial Support:

· Manage and oversee accounts payable and accounts receivable processes, including invoicing, collections, and vendor payments.
· Process expense reports and track company expenditures, ensuring compliance with financial policies.
· Perform bank and account reconciliations, identifying and resolving any discrepancies.
· Preparing of financial reports, budgets, and statements.
· Maintain accurate and organized financial records, both physical and digital.
· Preparing financial report for Audit.
 

General Administrative Duties:

· Manage calendars, schedule appointments, and coordinate travel arrangements for key personnel.
· Draft and proofread professional correspondence, reports, and other business documents.
· Handle confidential information with discretion and professionalism.
· Maintain an organized filing system for all sales and accounting documents.
· Field phone calls, respond to emails, and address inquiries from clients, vendors, and internal staff.

Administrative Specialist

Duru Compliance

Manage office operations and maintain efficient workflow.Assist in scheduling appointments and meetings.Handle correspondence, documentation, and filing.Support team with administrative tasks and project coordination.Provide excellent customer service and communication.Maintain office supplies and equipment inventory.Assist in budgeting and expense tracking.Skills and Competencies: Proficient in MS Office, excellent communication, and organizational skills.Responsibilities and Duties: Manage schedules, assist with reports, and coordinate office activities.

Administrative Specialist/Assistant

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25170417
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Grosvenor House a Luxury Collection Hotel Dubai, Al Emreef Street, Dubai, United Arab Emirates, United Arab Emirates,VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food &amp; Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
 
 
 No matter what position you are in, there are a few things that are critical to success &ndash; creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 The Luxury Collection Hotels &amp; Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand &ndash; a collection of Europe's most celebrated and iconic properties &ndash; serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.
 
 
 From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale &ndash; a portal to the destination&rsquo;s cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Desk Coordinator

Foodics

People Operations & Admin Specialist Who Are We Who Are We We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners. The Job in a Nutshell Hello all! We are hiring a People Operations & Admin Specialist to be part of the People & Culture team in the UAE. As a People Operations & Admin Specialist, you'll be the backbone of our employee experience and office operations in the UAE and remote locations. From onboarding and visa processing to vendor management, office operations, and event coordination, you'll ensure everything runs smoothly behind the scenes. You'll collaborate across teams, support international hiring via EOR platforms, organize engaging workplace events, and keep our Dubai office efficient, compliant, and welcoming - all while balancing multiple priorities with precision and care. What Will You Do <ul><li>Oversee the onboarding and offboarding process, including IT setup, documentation, and employee support for both UAE & Remote employees</li><li>Manage end-to-end visa processing for employees in Dubai and ensure compliance with work permit and residency laws</li><li>Serve as the primary point of contact between the company and our EOR vendors (Horizons)</li><li>Coordinate the onboarding, payroll setup, benefits enrollment, and offboarding of employees through EORs across multiple countries</li><li>Ensure accurate employment agreements and adherence to local labor regulations via EOR providers</li><li>Update and maintain accurate employee records in the HRIS system, ensuring confidentiality and compliance and manage compliance audits and regularly review employment documentation</li><li>Coordinate employee benefits, performance reviews, and employee engagement initiatives</li><li>Serve as the point of contact for employees with inquiries related to visas, travel, and office-related matters in the Dubai office</li><li>Assist employees for business travels in coordination with the KSA Admin. team, ensuring efficient and cost-effective arrangements with Travelperk / partner travel agencies and visa arrangements if necessary</li><li>Organize logistics for company events, conferences, and team-building activities, including venue booking, hotel arrangements, and catering coordination</li><li>Provide on-the-ground event support to ensure smooth execution of all logistics</li><li>Maintain inventory of office supplies, ensuring that employees have what they need for day-to-day operations</li><li>Manage relationships with suppliers for office supplies, ensuring quality products and timely deliveries</li><li>Coordinate with vendors for regular office maintenance, including cleaning, repairs, and IT equipment servicing</li><li>Oversee the renewal and negotiation of office tenancy contracts and manage related documents and deadlines</li><li>Monitor and maintain office space logistics, ensuring the office is organized and conducive to a productive work environment</li><li>Develop and maintain relationships with key suppliers and service providers to ensure competitive pricing and high-quality service delivery</li><li>Handle the procurement and delivery of office equipment, furniture, and supplies</li><li>Negotiate and manage contracts with vendors and service providers (e.g., cleaning services, maintenance companies, utilities)</li><li>Track expenses and maintain records for office-related purchases and contracts to ensure compliance with the budget </li></ul>What Are We Looking For <ul><li>Have 2-4 years of experience in administrative support, people operations, or office management, ideally in a fast-paced tech or IT environment</li><li>Are familiar with the visa processing requirements in Dubai and the UAE for work permits and residence visas</li><li>Have experience managing office vendors, suppliers, and coordinating maintenance services</li><li>Are skilled in travel coordination, booking flights, accommodations, and handling logistical details</li><li>Self-starter with ability to work independently across functional groups and on multiple initiatives simultaneously</li><li>Are highly organized, proactive, and able to manage multiple tasks and deadlines effectively</li><li>Have a strong attention to detail and are able to handle confidential information with discretion </li></ul>Preferred Qualifications: <ul><li>Knowledge of UAE labor laws and visa regulations</li><li>Hands-on experience working with EOR platforms is an advantage</li><li>Experience in managing office tenancy agreements and negotiating contracts</li><li>Familiarity with HRIS platforms (KayanHR) and travel booking systems (Travelperk)</li><li>Strong communication skills and the ability to work across different teams and departments </li></ul>What We Offer You We believe you will love working at Foodics! <ul><li>We offer highly competitive compensation packages, including bonuses and the potential for shares</li><li>Out of Country Work: We offer the option to work outside of your country of employment for up to 30 days annually</li><li>We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment</li><li>Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry</li><li>We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company</li></ul></ul> Seniority level <ul><li> Seniority level Entry level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Human Resources</li><li> Industries IT Services and IT Consulting</li></ul>Referrals increase your chances of interviewing at Foodics by 2xGet notified about new Human Resources Specialist jobs in Dubai, Dubai, United Arab Emirates.Dubai, Dubai, United Arab Emirates 8 hours agoDubai, Dubai, United Arab Emirates 12 hours ago HR Specialist - Process Excellence & Innovation Ajman Emirate, United Arab Emirates 1 week ago Franchise Hotel - Human Resources Coordinator We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

People Operations & Admin Specialist

Hogar Properties

About Us: At Hogar Properties, we&rsquo;re redefining the real estate experience with creativity, trust, and professionalism. We&rsquo;re looking for a proactive and organized Admin Specialist, Personal Secretary who can handle administrative operations efficiently while maintaining strong client relationships that reflect our company&rsquo;s values.Key Responsibilities:<ul><li>Manage day-to-day administrative tasks and ensure smooth coordination between teams.</li><li>Maintain and update client records with accuracy and confidentiality.</li><li>Build and sustain strong relationships with clients through effective communication.</li><li>Respond promptly to customer inquiries, providing information and support as needed.</li><li>Assist the management team with reports, scheduling, and documentation.</li><li>Support marketing and sales teams with coordination and client follow-ups.</li><li>Ensure professionalism and positive customer experience at every touchpoint.</li></ul>Requirements:<ul><li>Proven experience as an Personal Secretary, Administrative Executive, Office Coordinator, or Customer Relationship Specialist.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.</li><li>Attention to detail and ability to handle sensitive information responsibly.</li><li>Candidates from Middle East, Egypt, Morocco, Algeria, Jordan are encouraged to apply.</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Training &amp; guidance from our Dubai Head Office team</li><li>Career growth opportunities in a dynamic real estate company</li><li>Supportive and collaborative work culture</li></ul>How to Apply: Send your resume to hr@hogarproperties.comJob Type: Full-timePay: AED3,500.00 - AED5,500.00 per month

Personal Secretary

Chalhoub Group

The Associate People Partner is responsible for the full execution of HR administrative activities, including requisition management, employee data maintenance, cost center alignment, and reporting support. The role also assists with non-critical employee relations matters and works closely with Group HR s Centers of Expertise to ensure operational alignment and HR excellence. Key Responsibilities: <ul> <li>Own and execute core HR administrative processes, including launching requisitions and managing internal transfer workflows.</li> <li>Coordinate and collaborate with Group HR s Centers of Expertise (e.g., People Experience, Rewards, etc.) to support cross-functional HR initiatives.</li> <li>Maintain accurate and up-to-date records of organization charts, payroll information, and cost center/budget allocations.</li> <li>Monitor and follow up on the completion of performance goals, workforce budgeting activities, and other key HR processes in collaboration with the People Partner or Director of People.</li> <li>Assist in consolidating and tracking People Strategy metrics in coordination with the People Analytics team.</li> <li>Act as a secondary point of contact for minor employee relations matters, escalating as needed under the guidance of the People Partner.</li> <li>Prepare and support the delivery of ad-hoc HR reports and dashboards, as requested by the People Partner or Director of People.</li> </ul> <ul> </ul>

Associate - People Partner, Fashion

Intersel Dowding & Mills FZCO

Job Location
 
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 Administration / Commercial Operations 
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 Proficient in MS Office (Word, Excel, Outlook, PowerPoint) 
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 Locally available candidates only apply for this job 
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We are looking for a proactive and organized Administrative Assistant to join our team. The ideal candidate will provide vital administrative and clerical support to ensure smooth day-to- day operations across department. Handle general office duties such as filing, scanning, and correspondence. Manage appointments &amp; meetings Maintain records, databases, and filing systems. Prepare reports, letters, and other documents. Requirements: Diploma or bachelor s degree in business administration or related field. 2-3 years of experience in an administrative role. Strong organizational and communication skills Professional attitude and attention to detail. 
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 Company Profile Established in 1986, Inter Dowding and Mills is among the undisputed leading Specialist in the Gulf Region for the Supply, Overhaul, Refurbishment, Rewinding .
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ADMINISTRATIVE ASSISTANT

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