administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

site supervisor Jobs in Dubai United Arab Emirates

site supervisor

office administrator Jobs in Dubai United Arab Emirates

office administrator

front office supervisor Jobs in Dubai United Arab Emirates

front office supervisor

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

administrative supervisor

Confidential Company

We are hiring a HR and Admin Supervisor to be based in our Head office in Jebel Ali, Dubai, UAE.Roles and Responsibilities:Employee legal documents management, Including New visa applications, Renewals, Medical tests, visa cancellations, issuing documents to employees, acknowledgement, and update in the HRMS and ServerManage employee accommodations, ensuring proper allocation, maintenance, and record-keeping.Manage all aspects of company vehicle operations, including renewals, cancellations, insurance, fuel, Salik, maintenance, and driver management.Manage the timely renewal of all essential company legal documents, such as trade licenses, Operational Fitness certificate, Lease agreements, establishment cards, Various Annual maintenance contracts etc.Administer outsourced manpower and security staff, including scheduling, attendance monitoring, and invoice verification.Manage administrative operations such as office/yard contracts, facility/office maintenance, Expense payments.Manage company Mobile phones and SIMS including verifying and monitoring monthly usage, reconciling payments, coordinating troubleshooting with providers, applying for new sim card and distributing to employeesMaintain HR and admin data storage across server and software systems.Provides backup support for the HR team and handles additional HR and administrative tasks as needed like Leave Management, recruitment, Onboarding, attending employee queries, payroll etc.Legal Compliance: Drives legal compliance by regularly coordinating with JAFZA and other government agencies by facilitating the various kinds of Inspections and guarantee timely receipt of all necessary official documents. Ideal candidate will have following experience:<ul><li>Should be a graduate/post graduate with more than 6 years HR & Admin experience and Minimum 3 years work experience in a company based in JAFZA.</li><li>Experience in office Maintenance, Blue collar workforce management, labor accommodation management and Vehicle Management</li><li>Proficient in usage of Dubai trade Portal</li><li>Should be able to speak Hindi and English</li></ul>What we offer in return: Attractive salary with an excellent work atmosphere and career growth.If you are matching with above criteria, please submit your application for a review.

HR & Admin Supervisor

Kazamer

<div><ul><li>Full Time</li>
<li>Dubai</li> 
</ul><div><div><div><div><div>At Kazamer Tax Consultant, we believe that a well-organized and efficient workplace is key to business success. We are looking for a dedicated and detail-oriented Office Manager to join our team in Dubai. The ideal candidate will be responsible for overseeing daily office operations, ensuring smooth administrative workflows, and supporting the management team in achieving organizational goals.

Key Responsibilities:
<ul>
<li>Supervise and coordinate all office administrative functions, including correspondence, scheduling, and record management.</li>
<li>Ensure the smooth operation of office systems, supplies, and maintenance activities.</li>
<li>Manage office budgets, expense reports, and vendor relationships.</li>
<li>Oversee staff performance, attendance, and office discipline to maintain a professional environment.</li>
<li>Coordinate meetings, prepare reports, and support HR and accounting functions as required.</li>
<li>Implement and maintain efficient office policies, procedures, and filing systems.</li>
<li>Serve as the point of contact for clients, visitors, and external partners.</li>
<li>Support management in strategic planning, event coordination, and operational improvements.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience in office management or administrative leadership.</li>
<li>Strong organizational and multitasking skills with keen attention to detail.</li>
<li>Excellent communication, leadership, and interpersonal abilities.</li>
<li>Proficiency in MS Office Suite and office management software.</li>
<li>Ability to work independently and handle confidential information responsibly.</li>
</ul>
Joining Kazamer Tax Consultant in Dubai means becoming part of a professional and growth-oriented team that values efficiency and collaboration. We offer a supportive work environment where your organizational skills and leadership will directly contribute to the success and productivity of our operations.</div></div></div></div></div></div>

Office Manager

<ul><li>Maintain office files and records, update office inventories, track vehicle logs, manage office supplies, assist Admin Supervisor in completing daily administrative tasks</li><li>Schedule and coordinate internal/external meetings & events, coordinate interviews, prepare agendas, meeting minutes, and follow-ups.</li><li>Greet and assist visitors, answer and route calls, maintain visitor logs, ensure reception cleanliness and decorum, manage incoming/outgoing mail/courier</li><li>Prepare and submit daily and monthly reports on administrative and operational activities, including front office operations, task tracking, and follow-ups</li><li>Assist management in planning schedules, meetings, and daily reviews, ensuring smooth execution of planned activities</li><li>Identify violations or non-compliance by cleaning companies and report them promptly to the Admin Supervisor for corrective action</li><li>Other tasks given by the department/management.</li></ul>

Admin Assistant

The Planner (Operations) supports the Supervisor Operation in ensuring effective planning and scheduling of preventive and corrective maintenance activities. The role is responsible for updating records, coordinating data, preparing reports, and maintaining accurate documentation in CMMS to enable cost-effective maintenance of plant and equipment and ensure smooth flow of operation. 1. Assist in preparing preventive and corrective maintenance schedules in CMMS to ensure timely upkeep of plant and equipment.2. Input, update, and validate work orders, labor hours, and material costs in CMMS for accurate reporting and tracking.3. Collect, compile, and correlate data from various sources to generate periodic reports for the Supervisor Planner and management review.4. Maintain accurate records of equipment assets, maintenance history, and any updates such as new installations or disposals in the CMMS system.5. Extract and organize technical data from Operation & Maintenance manuals to prepare draft maintenance checklists.6. Coordinate with internal teams for receipt, filing, and distribution of Operations & Maintenance manuals.7. Monitor and track work progress, flagging any delays or variances in schedules to the Supervisor Planner.8. Support in reviewing maintenance backlog and resource requirements to help optimize planning.9. Prepare draft reports, charts, and dashboards to provide visibility on maintenance performance and resource utilization.10. Provide administrative and technical support to the Planning Section and assist in process improvement initiatives as directed by the Supervisor Planner.

PLANNER - OPERATION

RENISHAW PLC

Main Responsibilities<ul><li>Reactive and proactive order processing of customer quotes and orders</li><li>Coordinate and oversee all office activities including Day to day Office management, Creating processes, improving office services, and implementing communication procedures</li><li>Managing office supplies stock and placing orders, Manage inventory of office supplies, ensuring availability of necessary materials.</li><li>Managing communication between sales, manufacturing and internal departments regarding Regrading customer Services and aftersales service</li><li>Serve as a key point of contact for customers, Distributers , Resellers , and staff. Arrangement of customer events in house /external</li><li>Proficient use of an ERP system</li><li>Assessing inbound enquiries for quotation and export control screening</li><li>Local stock Management and Arrangement and scheduling of shipments and deliveries across the GCC region</li><li>Maintain a company calendar , schedule appointments , Scheduling of customer installation and sales visits</li><li>Liaison with the UK business to ensure product availability to fulfil customer orders</li><li>Development and documentation of business and quality management procedures</li><li>Making travel and accommodation arrangements</li><li>Preparing regular financial and administrative reports, support onboarding, and training of new employees</li></ul>Requirements<ul><li>Ensure proficient product and job knowledge of what is required in your role; seek training when required</li><li>Adhere to all relevant company procedures Ensure compliance with company policies and procedures</li><li>Handle sensitive and confidential information with utmost discretion</li><li>Process all order and quotation requests</li><li>Record customer complaints per the CCAR procedure and returns per the GRA procedure</li><li>Review backorders and forecasts</li><li>Liaise with sales, manufacturing and internal departments</li><li>Ability to work without close supervision</li><li>Excellent planning and communication skills. Completes tasks on time and can properly prioritize work</li><li>Proficiency in the use of all Microsoft products, including Word and Excel</li><li>Qualified to degree level or equivalent in a technical or commercial discipline</li><li>Fluent spoken and written English language skills. Competent Arabic skills desired</li><li>Organized, self-motivated, good written and verbal communication skills</li><li>Ability to remain calm and confident in high pressure customer related environments operating to deadlines</li><li>Excellent teamwork and collaboration skills, and contributes to a collaborative office culture, as well as being able to work independently</li><li>Motivated to understand and learn a wide variety of business processes</li></ul>

Subsidiary Administrator

betterhomes

<div>
 Established in 1986, Betterhomes is one of Dubai's most trusted and well-known real estate companies, providing sales, leasing, and property management services across the UAE. Headquartered in Motor City, Betterhomes is built on integrity, professionalism, and exceptional customer service values that continue to drive our success today.
 
 
 We are currently seeking an experienced Administration Manager who will be responsible and accountable for managing the team of admin support staff providing management reports, sales figures, and office responsibilities. Overseeing all sales and leasing related paperwork and ensuring that accurate and up to date information is available on relevant systems including overseeing invoicing, receipting, commission claims.
 
 
 Reporting to the
 
 Head of Operations
 
 , the Administration Manager will play a critical role in helping the Company and its subgroups in achieving strategic profit objectives.
 
 
 The Administration Manager oversees a team of approximately 20 Client Liaison Administrators and Receptionists, and 3 Team Leaders based in different branches throughout UAE. This is a great opportunity for a proactive and organized professional to join a dynamic and growing company.
 
 
 
 Major Duties &amp; Responsibilities
 
 
 
 
 Prepare and implement administrative processes and procedures to support the Residential Department in achieving the overall Sales &amp; Leasing strategy.
 
 
 
 <ul>
 <li>
 To coordinate with Team Leaders for any updates/issues that needs to be addressed
 </li>
 <li>
 To roll out new procedures in relation to daily operations for all groups
 </li>
 <li>
 Maintain and update the info.bhomes.com
 </li>
 <li>
 Update all Residential Forms, Policies and Procedure along with the Head of Leasing Department/Director of Sales.
 
 
 </li>
 </ul>
 
 Oversee the administration of all Residential offices and recommend processes for efficient admin operations.
 
 
 
 <ul>
 <li>
 Guide, train, appraise and maintain motivation of the team to ensure high degree of productivity, efficiency and commitment
 </li>
 <li>
 To fill in positions for vacancies and facilitate training for new joiners
 </li>
 <li>
 Conduct probation review for three (3) and six (6) months
 </li>
 <li>
 Create monthly performance reviews for admins, receptionists and team leaders
 </li>
 <li>
 Manage Leaves and Lieu Leave for Administrators, Receptionists and team leaders
 
 
 </li>
 </ul>
 
 Oversee and ensure the Admin support services team provides accurate and prompt support to the Sales and Leasing department to facilitate the efficient operating of the Residential Department.
 
 
 
 <ul>
 <li>
 Cancel receipts and liaise with the current CRM and Accounts Department in case of cancellations
 </li>
 <li>
 Coordinate with Accounts department for all issues concerning commission claims and payment requests
 </li>
 <li>
 Assist Consultants and Branch Managers in all their queries and issues
 
 
 </li>
 </ul>
 
 Generate effective reports and establish reporting formats for daily, weekly or monthly reports of key statistics and information for the Division Heads.
 
 
 
 
 Ensuring, as far as possible, that complaints and concerns that are received are attended to speedily and satisfactorily.
 
 
 
 
 Frequent updates to the Head of Group Operations and Director of Residential Sales and Leasing.
 
 
 
 
 Other Company related duties that may be assigned by the head of the department that are consistent with the department and Company mandate
 
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree with over 2 years of experience in a similar role within property industry in the UAE
 </li>
 <li>
 Full adherence to local laws and procedures
 </li>
 <li>
 Above average computer literacy (MS Office, Internet, Database Software, etc.)
 </li>
 <li>
 Excellent written and oral communication in English
 </li>
 <li>
 Highly structured and organized, methodical and detail oriented
 </li>
 <li>
 Creative and analytical while possessing personal drive and initiative
 </li>
 <li>
 Presentation skills
 </li>
 <li>
 Deliver data and corresponding analysis to upper level management, and key external decision makers
 </li>
 <li>
 Good time management and multitasking skills
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Private Health Insurance
 </li>
 <li>
 Paid Time Off
 </li>
 <li>
 Training &amp; Development
 </li>
 <li>
 Annual Flight Ticket
 </li>
 </ul>
</div>

Administration Manager

Dar Exchange LLC

Receive /issue cash transaction instrument like remittance, foreign currency exchange and value-added services transaction payments, etc.
<ul>
<li>Proficient in exchanging 30 different currencies.</li>
<li>Open / close branches as required and ensuring all tasks and checks are completed.</li>
<li>Follow compliance procedures, company policies and abides by all health and safety guidelines as per company standards.</li>
<li>Performs administrative tasks such as filing, generating reports and maintaining mail correspondence.</li>
<li>Provides support and information to customers, over the counter and by phone.</li>
<li>Maintains a cash float and follows balancing and reconciling procedures; prepares daily End of Day cash balance report at the close of each business day.</li>
<li>Reconcile all end day transactions prior to leaving the branch to ensure that all cash receipts &amp; delivery are in order with business transaction.</li>
<li>Report to Branch In charge or Branch Supervisor about any discrepancy in cash count or fake notes.</li>
<li>Complying AML policy &amp; procedures as per the guideline of CBUAE.</li>
<li>Maintained friendly and professional customer interactions.</li>
<li>Training new employee regarding money exchange procedures and cash drawer handling.</li>
<li>Perform all duties as assigned by supervisor.</li>
</ul>

Cashier

Explore 1868+ Administrative supervisor in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.