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administrative support assistant

Shafaq International Trading

<div></div><div><div>Job Summary 
We are looking for an Admin Assistant for Post Graduate Studies.

Assist with all the internal Academic Programs affairs and the administrative day-to-day operations, functions and duties of the Office of Academic Programs.

Required Skills 
1 &ndash; Excellent organizational Skills 
2 &ndash; Two years&rsquo; experience in an educational/ administrative setting. 
3 &ndash; Relevant post-secondary Diploma in Office Administration. 
4 &ndash; Preferably a Bachelor&rsquo;s Degree</div></div>
 <div></div><ul><li>Company: Shafaq International Trading</li> <div></div><li>Employment Type: Full Time</li> <div></div><li>Experience: 2 Years </li><div></div><li>Job Type: Admin</li></ul>

Admin Assistant for Post Graduate Studies

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)
Abu Dhabi, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:<ul><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</li><li>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Diploma/ degree or High school diploma</li><li>
Fresh graduates are welcome to apply.</li><li>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li><li>
Only UAE nationals will be considered for this role.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (UAE National)

Tasawer Elegant Closets

Administrative Duties<ul><li>Prepare quotations, invoices, purchase orders, and project documentation.</li><li>Maintain accurate project files, contracts, drawings, and client records.</li><li>Manage correspondence, emails, and phone communications with clients and suppliers.</li><li>Update project tracking systems and administrative reports.</li><li>Organize meetings, schedules, and appointments for designers, installers, and management.</li></ul>Project Coordination<ul><li>Coordinate between sales, design, production, and installation teams.</li><li>Monitor project timelines and ensure deadlines are met.</li><li>Follow up on material orders, deliveries, and installation schedules.</li><li>Assist in resolving project-related issues and customer concerns.</li><li>Track project progress and provide status updates to management and clients.</li></ul>Customer Service<ul><li>Serve as the main point of contact for customers during project execution.</li><li>Respond to inquiries regarding products, timelines, and installations.</li><li>Ensure customer satisfaction through timely communication and follow-up.</li><li>Handle complaints professionally and escalate issues when necessary.</li></ul>Procurement &amp; Inventory Support<ul><li>Coordinate with suppliers for materials, accessories, and hardware orders.</li><li>Verify delivery schedules and purchase documentation.</li><li>Monitor stock levels and assist with inventory records when required.</li></ul>Pay: AED2,000.00 - AED2,500.00 per hourWork Location: In person

Administrative Assistant

Mazrui International

<div>
 
 
 Please note that this job is ONLY for Emiratis
 
 
 
 
 
 
 
 Location :-
 
 Abu Dhabi, Musaffah Industrial Area
 
 
 
 
 
 
 Location :-
 
 Abu Dhabi, UAE
 
 
 
 
 
 
 Brief about the company :- Sichem
 
 specializes in
 
 manufacturing and toll blending specialty oilfield chemicals for drilling, production and other oilfield applications.
 
 Sichem provides complete and extensive support to meet all of our customers&prime; needs. Our sales assistance, technical support and network services are made to meet all kinds of requirements. Our skilled professionals, supported by their extensive experience in the
 
 chemical manufacturing industry
 
 deliver technical excellence, in-market-value and efficiency through locally manufactured and blended tailor-made solutions.
 
 
 
 
 
 
 Sichem i
 
 s part of
 
 Mazrui International,
 
 diversified holding group with businesses across different industries such as Oil &amp; Gas, Chemicals, Manufacturing, Engineering Services, Real Estate, Construction, Retail, Trading, Distribution, Logistics, Transportation, Hospitality, Education etc.
 
 
 
 
 
 
 Websites :-
 
 
 
 https://sichem.ae/
 
 
 https://www.mazruiinternational.ae/ (Main Holding Group)
 
 
 
 
 
 
 Job Objective :-
 
 This position is responsible for a variety of administrative and clerical tasks. Duties include providing support to HR Team, assisting in daily office needs and managing our company&rsquo;s general administrative activities.
 
 
 
 
 
 
 Key Responsibilities/Duties
 
 
 <ul>
 <li>
 Handle Office Maintenance
 </li>
 <li>
 Data entry on the software/system
 </li>
 <li>
 Communicating through emails and calls for various tasks
 </li>
 <li>
 Coordinating with different departments such as operations, production, laboratory, finance, supply chain etc. for different administration tasks.
 </li>
 <li>
 Preparing reports
 </li>
 <li>
 Supporting the administrative part of the new hire process
 </li>
 <li>
 Coordinate for onboarding new employees
 </li>
 <li>
 Assist in new visa and cancellation process
 </li>
 <li>
 End of Service Administration
 </li>
 <li>
 Assist in Health insurance process
 </li>
 <li>
 Maintaining files and records with effective filing systems
 </li>
 <li>
 Handle sensitive information in a confidential manner
 </li>
 <li>
 Maintain a clean and organized office environment
 </li>
 <li>
 Monitor office supplies inventory and place orders
 </li>
 <li>
 Assist in vendor relationship management
 </li>
 <li>
 Raising of Purchase Order
 </li>
 <li>
 Coordinate with finance for payment
 </li>
 <li>
 Demonstrate a continuous improvement mindset and support optimization and updates to HR processes and procedures including hiring, onboarding, offboarding and on daily transactions
 </li>
 <li>
 Organizing/Assisting in event / activities for celebrations and staff welfare
 </li>
 <li>
 Following office workflow procedures to ensure maximum efficiency
 </li>
 <li>
 Perform any ADHOC task/ assignments requested
 </li>
 </ul>
 
 
 
 
 
 Ability &amp; Skills
 
 :-
 
 <ul>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Proficiency in Computer, Microsoft Office, particularly MS Excel and PowerPoint
 </li>
 <li>
 Good time management and organizational skills
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Detail oriented and able to work with large amounts of data
 </li>
 <li>
 Self-starter with the ability to multi-task and manage simultaneous projects
 </li>
 <li>
 High ethical standards and confidentiality required
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 </ul>
 
 
 
 
 
 Academic Qualifications
 
 
 <ul>
 <li>
 High school or Diploma or Bachelors equivalent combination of education.
 </li>
 </ul>
 
 
 
 
 
 Please note that this job is ONLY for Emiratis
 
 
</div>

Admin Support Officer - UAE National (Emiratisation)

UNCLE SHAWERMA RESTAURANT

Location: Abu Dhabi, UAE Salary: AED 2,500 &ndash; AED 3,500 (Depending on experience)About UsUncle Shawerma is looking for a Female Assistant Secretary who is organized, professional, and detail-oriented to support daily administrative and office operations.Key Responsibilities<ul><li>Provide administrative and secretarial support to management</li><li>Handle phone calls, emails, and official correspondence</li><li>Prepare reports, letters, memos, and other documents</li><li>Maintain and organize company files and records</li><li>Schedule meetings, appointments, and follow-ups</li><li>Coordinate with branches regarding operational requirements</li><li>Assist in preparing daily, weekly, and monthly reports</li><li>Manage office documentation and filing systems</li><li>Follow up with suppliers, staff, and external partners when needed</li><li>Assist in HR-related administrative tasks such as employee files and attendance records</li><li>Handle data entry and maintain accurate records</li><li>Support management with general office coordination</li></ul>Requirements<ul><li>Female applicant</li><li>Minimum 1&ndash;3 years experience as a secretary, assistant secretary, or administrative assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Good computer skills (Microsoft Excel, Word, Email, and reporting)</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and confidentiality</li><li>Experience in restaurant or hospitality industry is an advantage</li><li>Currently available in UAE</li></ul>Preferred Skills<ul><li>Knowledge of basic HR and office administration</li><li>Strong follow-up and coordination skills</li><li>Ability to communicate professionally with staff and management</li><li>Can work independently with minimal supervision</li></ul>If you are organized, responsible, and eager to grow in an administrative role, apply now.Job Type: Contract Contract length: 24 monthsPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul>Work Location: In person

Female Assistant Secretary

FALCON MIDDLE EAST(Construction & Infrastructure)

Job Summary- office Assistant- Estimation, tendering &amp; project coordinationWe are seeking a reliable, organized, and proactive Office Assistant to support our daily business operations. The ideal candidate will assist with administrative tasks, document management, tender submissions, supplier coordination, and general office support. The candidate should possess strong communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative and clerical support to management and project teams.Prepare, quotations, proposals, and reports.preparation of official lettersAssist in tender documentation, submissions, and follow-up with clients and suppliers.Maintain organized records of contracts, project documents, and correspondence.Coordinate with suppliers, subcontractors, and clients regarding project requirements.Manage emails, phone calls, appointments, and meeting schedules.Prepare meeting minutes and follow up on action items.Maintain office filing systems,Perform data entry and maintain accurate records.Handle other administrative duties as assigned by management.Educational RequirementsDiploma or Bachelor's Degree in electrical /civilMinimum 1-2 years of experience in the same field or office assistant role.Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skills in English.Ability to manage multiple tasks and meet deadlines.Professional attitude and willingness to learn.Work Location: In person

Office Staff

TNW Optimal Innovation

Role OverviewWe are seeking a highly organised, trustworthy, and execution-focused Personal Assistant to support the CEO in managing daily operations, executive coordination, communication flow, and administrative priorities.The ideal candidate will act as the CEO&rsquo;s central coordination point, ensuring structured communication, accurate documentation, smooth scheduling, proactive follow-ups, and timely execution of critical tasks. This role requires strong attention to detail, confidentiality, professionalism, and the ability to manage multiple priorities efficiently.Key ResponsibilitiesA. Executive Support &amp; Calendar Management<ul><li>Manage the CEO&rsquo;s calendar, meetings, priorities, and scheduling accuracy.</li><li>Act as the primary point of contact to coordinate internal and external meetings, ensuring agendas, preparation materials, and follow-ups are completed.</li><li>Maintain a task tracker with high-level dashboard covering all CEO assignments, including task status, owner, deadline, and next action. Escalate overdue or at-risk tasks proactively. Ensure no deadline is missed due to tracking gaps.</li><li>Maintain confidentiality of executive discussions, documents, and decisions.</li><li>Prepare weekly written status updates/ executive summaries to the CEO.</li></ul>B. Documentation &amp; Records Management<ul><li>Maintain accurate records for CEO documentation, legal papers, property documents, contracts, and correspondence.</li><li>Ensure all documents are stored on the company shared drive in clearly defined folders. Organise and archive executive documents securely.</li><li>Ensure timely updates, renewals, and retrieval of critical documents.</li><li>Maintain version control for agreements and negotiation drafts.</li></ul>C. Travel &amp; Logistics<ul><li>Plan and manage travel arrangements including flights, visas, accommodation, itineraries, and transportation.</li><li>Coordinate logistics for business trips and official meetings.</li><li>Ensure travel plans are accurate, timely, and cost controlled.</li></ul>D. Operational &amp; Administrative Support<ul><li>Support company formation activities, registrations, and administrative coordination.</li><li>Assist Finance with invoice processing, documentation, and payment follow-ups when required. Maintain organised records, along with documentation trail.</li><li>Support HR and Admin on documentation flows and compliance coordination.</li><li>Execute ad hoc executive tasks assigned by the CEO with accountability.</li><li>Track vendor agreements and renewal timelines.</li></ul>E. Compliance, Visa &amp; Regulatory Coordination<ul><li>Manage visa processing and renewals for the CEO.</li><li>Ensure regulatory documentation is compliant and submitted on time.</li><li>Track deadlines and proactively flag upcoming renewals or compliance actions.</li></ul>F. Coordination &amp; Communication<ul><li>Coordinate communication between the CEO and internal leadership teams.</li><li>Ensure clarity, accuracy, professionalism, and confidentiality in all communication flows.</li><li>Maintain written records of key external discussions and agreements. Avoid verbal negotiations without prior approval or written summary.</li><li>Maintain meeting minutes with clear decisions and ownership.</li></ul>3. Key Performance Areas (KPAs)<ul><li>Task tracker accuracy and visibility</li><li>Zero missed executive deadlines</li><li>Document organisation and retrieval speed</li><li>Clarity and accuracy of written communication</li><li>Weekly executive status reporting discipline</li><li>Proper storage and tracking of agreements and invoices</li></ul>4. Reporting &amp; Escalation<ul><li>Reports directly to the CEO.</li><li>Escalates: scheduling conflicts; compliance risks; operational blockers; conflicting instructions; missed deadlines risk; incomplete documentation; ambiguity in negotiations or agreements immediately.</li><li>Uses official communication channels and document repositories only.</li><li>Support strategic initiatives, executive projects, and confidential assignments as required.</li></ul>RequirementsMinimum three years of experience working in administrative or executive assistant roles for a UAE company is required.Excellent communication skills in English are essential.Excellent travel coordination knowledge, including planning and booking travel arrangements, applying visas, and understanding visa regulations, is required.Strong task management and calendar management skills are essential.Flexibility for seven-day availability is required. While this is not a seven-day working role, the candidate must be available when critical appointments, events, travel coordination, or urgent executive matters arise during weekends or outside standard working hours.Basic knowledge of PRO-related work and administrative government processes is required.The role will also involve supporting HR and administrative activities beyond standard executive assistant responsibilities.Strong negotiation and coordination skills are required.Pay: AED5,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have a minimum of 3 years of experience working as a Personal Assistant, Executive Assistant, or Administrative Coordinator for a UAE-based company?</li><li>Have you independently managed executive travel arrangements including flights, hotel bookings, visa applications, and appointment coordination for senior management?</li><li>Are you comfortable being available outside standard working hours, including weekends when required for urgent executive tasks or travel coordination?</li></ul>Work Location: In person

Personal Assistant to CEO

Explore 487+ Administrative support assistant in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.