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administrative support assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)<div>
Abu Dhabi, UAE
Parsons is looking for an amazingly talented Administrative Assistant to join our team!
What You'll Be Doing:<ul><li>
Assists with developing or updating reports based on team needs and supervisor direction</li><li>
Verifies data accuracy, such as checking supplier invoices against internal records</li><li>
Distributes reports, updates, and documentation as assigned by the supervisor</li><li>
Prepares basic correspondence and internal documents that do not require supervisor review</li><li>
Answers phone calls, takes messages, and directs inquiries to the appropriate team member</li><li>
Sorts and distributes incoming mail and helps maintain organized filing systems</li><li>
Tracks office equipment usage and service history; submits service requests as needed</li><li>
Gathers and inputs data to support the team&rsquo;s overhead budget; assists with regular budget reports and basic reconciliation</li><li>
Coordinates workspace and equipment needs (e.g., requests for PCs, phones); updates internal contact directories when needed</li><li>
Supports preparation of staffing and occupancy reports by gathering required information</li><li>
Provides general administrative support to the team, contributing to smooth daily operations</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelors degree or High school diploma</li><li>
Ideally 1 year experience in Administrative roles, fresh graduates ae encouraged to apply</li><li>
Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)</li><li>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills</li><li>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines</li></ul></div>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (UAE National)

Confidential

<div>
 
 
 About the Organization:
 
 
 
 
 
 
 We are a newly established government organization based in Abu Dhabi, committed to improving education through innovation, high standards of excellence, and strong community involvement. As we build our dynamic team, we are looking for passionate and creative individuals who are ready to shape the future of education in the UAE.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a talented and detail-oriented Administration Assistant to join our growing team. The ideal candidate will be responsible for coordinating all activities and tasks related to academic affairs, including scheduling courses and the necessary resources for their effective and organized delivery, preparing classrooms (for teaching and administering exams), and communicating and coordinating with suppliers of textbooks and reference materials&mdash;whether print or digital&mdash;as well as other related activities, in accordance with the policies and procedures followed by the department and the organization.
 
 
 
 
 
 
 Tasks and Responsibilities:
 
 
 <ul>
 <li>
 Oversee academic activities in compliance with organizational policies.
 </li>
 <li>
 Provide administrative support for curriculum delivery, student projects, and examinations.
 </li>
 <li>
 Coordinate faculty scheduling, class planning, and exam logistics.
 </li>
 <li>
 Manage student attendance, respond to inquiries, and support educational needs.
 </li>
 <li>
 Collaborate with departments, HR, and external partners to support faculty, staffing, and onboarding.
 </li>
 <li>
 Maintain academic records and assist with accreditation processes and review visits.
 </li>
 <li>
 Ensure effective use of resources, including textbooks, library systems, and facilities.
 </li>
 <li>
 Perform additional duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Educational Administration, Human Resources Management, or a related field.
 </li>
 <li>
 Professional experience from 0 to 2 years in coordinating academic affairs within the academic or educational sector, or a related field.
 </li>
 <li>
 Prior experience in coordinating academic affairs within reputable academic or educational institutions is preferred.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Green Solutions Projects Development LLC

We are looking for an Admin Assistant(UAE NATIONAL ONLY) to join our team.<ul><li>Type of Job-Work from Office</li><li>Duties and Responsibilities-Provide assistance to to accounts and HR related works.</li><li>Job Location-Mohammed Bin Zayed City, Abu Dhabi.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Admin Assistant-UAE NATIONAL ONLY

Mazrui International

<div>
 
 
 Location :-
 
 Abu Dhabi, Musaffah Industrial Area
 
 
 
 
 
 
 Petrochem Performance Chemicals (PPC)
 
 is seeking a dedicated and organized
 
 Admin Support Officer
 
 to join our team. This position is
 
 open exclusively to Emiratis
 
 as part of our commitment to supporting
 
 Emiratisation
 
 in the workforce.
 
 
 
 
 
 
 Brief about company :-
 
 
 Petrochem Performance Chemicals (PPC)
 
 , a company of
 
 Mazrui Energy Services (MES)
 
 , specializes in drilling fluids and associated equipment services. We increase customer asset value through the provision of cost effective, customized technical solutions in the drilling and completion fluids, solids control, filtration equipment, and waste management services. Our geographical territory covers the Middle East and Caspian with current operations in the UAE, Northern Iraq, Kuwait, and Yemen.
 
 PPC and MES
 
 are part of
 
 Mazrui International
 
 (Diversified holding group with businesses across different industries such as Oil &amp; Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Financial Investments, Real Estate, Construction, Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.).
 
 
 
 
 
 
 Websites :-
 
 
 
 https://ppc.ae/
 
 (Petrochem Performance Chemicals)
 
 
 
 https://www.mazruiinternational.ae/
 
 (Main Holding Group)
 
 
 
 
 
 
 
 Job Objective :-
 
 To provide efficient administrative and coordination support across key functions &mdash; including Logistics, Operations, Sales, Administration, and Finance &mdash; ensuring smooth execution of daily activities, accuracy in documentation, and effective flow of information within Petrochem Performance Chemicals (PPC). The role plays a vital part in maintaining data integrity, preparing reports, facilitating communication through emails and calls, and supporting cross-functional teams to achieve overall operational efficiency and business objectives.
 
 
 
 
 
 
 Key Responsibilities/Duties
 
 
 <ul>
 <li>
 Provide general administrative assistance to all teams, including Logistics, Operations, HR, Admin, Sales, Pre-Qualifications (PQ), Finance/Accounts etc.
 </li>
 <li>
 Maintain departmental records, ensuring accuracy and accessibility.
 
 
 </li>
 <li>
 Provide day-to-day administrative and coordination support to the logistics team for local and international shipments
 
 .
 
 </li>
 <li>
 Assist and support to prepare, update, and maintain shipping, delivery, and customs documentation (invoices, packing lists, delivery notes, etc.).
 </li>
 <li>
 Assist and support in handling email and phone coordination with transporters, freight forwarders, suppliers, and customers regarding shipment status, delivery schedules, and required documents.
 </li>
 <li>
 Assist and support to maintain accurate logistics data in Excel or ERP system &mdash; including shipment tracking, delivery confirmations, and inventory movements.
 </li>
 <li>
 Assist and support to prepare daily/weekly/monthly logistics reports and data summaries for management review.
 </li>
 <li>
 Assist and support to coordinate with warehouse and operations teams to ensure timely dispatch and receipt of goods.
 </li>
 <li>
 Supporting HR team in day-to-day admin activities such as onboarding/visa process of new joiners, medical insurance, issuance of Emirates ID, Labor Card including renewals etc., maintaining employee records, coordinating for scheduled meetings/interviews etc.
 </li>
 <li>
 Generate and provide reports as required.
 </li>
 <li>
 Support the scheduling and coordination of team meetings, events, and appointments.
 </li>
 <li>
 Ensure all administrative documents and processes adhere to company policies and regulatory requirements.
 </li>
 <li>
 Assist in the preparation of documents such as letters and reports.
 </li>
 <li>
 Assist in the dissemination of internal communications and announcements.
 </li>
 <li>
 Respond to email and phone inquiries promptly and professionally.
 </li>
 <li>
 Assist with special projects and tasks assigned by Manager.
 </li>
 <li>
 Coordinate with other departments to ensure smooth and efficient workflows.
 </li>
 <li>
 Assist in ensuring the accurate and timely processing of all invoices for the corporation.
 </li>
 <li>
 Assist in identifying the process improvement of AR function through automation.
 </li>
 <li>
 Co-ordinate and communicate with Customers, SBUs and GAS team to resolve the issues through emails and calls.
 </li>
 <li>
 Regular Follow-up of customers through emails and calls.
 </li>
 <li>
 Assisting to enter, remit and apply receipts to open invoices in system.
 </li>
 <li>
 Assist in preparation of receipt vouchers.
 </li>
 <li>
 Assist in preparation of cash and check deposits on a daily basis.
 </li>
 <li>
 Assist in Generation and dispatch of statement of accounts.
 </li>
 <li>
 Assist in weekly and monthly review of accounts receivables and actual collections
 </li>
 <li>
 Assist in Reconciliation of customers account.
 </li>
 <li>
 Participate in review meetings with BU Finance Manager and AR Team Leader
 </li>
 <li>
 Review and monitor the Unidentified, Unallocated and On Accounts Receipts
 </li>
 <li>
 Assist to Review inter-company related invoices and payments
 </li>
 <li>
 Coordination with the SBU&rsquo;s Sales and Operations Dept. for issues related to non-payments.
 </li>
 <li>
 Support to Clarify audit queries on receipts/manual invoices/customer reconciliations
 </li>
 <li>
 Support in Compliance of audit schedule circulated
 </li>
 <li>
 Support to prepare ADHOC reports as required by the AR team Leader or Group Accounting Services Manager.
 </li>
 <li>
 Assist in achieving the collection targets.
 </li>
 <li>
 Any other task assigns from time to time.
 </li>
 </ul>
 
 
 
 
 
 Academic Qualifications
 
 
 <ul>
 <li>
 High school or Diploma or Bachelors equivalent combination of education.
 </li>
 </ul>
</div>

Admin Support Officer - UAE National (Emiratisation)

Abul Hashem Group

Job Title: Administrative AssistantLocation: Mussafah, Abu DhabiCompany: Red Square Contracting &amp; General Maintenance LLCJob Type: Full-TimeSalary: AED 1,500-2,000 per monthJob Summary:We are looking for a professional and organized Administrative Assistant to join our team. The ideal candidate will support daily office operations, manage administrative tasks, and ensure smooth workflow across departments. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.Key Responsibilities:<ul><li>Handle daily administrative tasks to support office operations.</li><li>Manage phone calls, emails, and general correspondence professionally.</li><li>Maintain and update company records, files, and databases.</li><li>Prepare documents, reports, letters, and presentations as required.</li><li>Coordinate meetings, appointments, and schedules for management.</li><li>Assist in preparing invoices, purchase orders, and basic accounting tasks.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Support HR department with documentation, filing, and onboarding tasks.</li><li>Ensure office cleanliness, organization, and smooth workflow.</li><li>Liaise with vendors, suppliers, and service providers.</li><li>Assist in arranging travel bookings, accommodations, and staff logistics.</li><li>Follow company policies and maintain confidentiality at all times.</li></ul>Requirements:<ul><li>Previous experience as a Admin or in a similar role is preferred.</li><li>Good communication and interpersonal skills.</li><li>Basic computer knowledge.</li><li>Ability to handle multiple tasks efficiently.</li></ul>How to Apply:Interested candidates can apply through Indeed with their updated CV. or E-mail us: hr@abulhashemgroup.comJob Types: Full-time, PermanentPay: AED1,500.00 - AED2,000.00 per monthExperience:<ul><li>Receptionist : 1 year (Preferred)</li></ul>

Admin Assistant

Delicate Medical Clinic

A DOH-Licensed Dental Assistant supports dentists in providing safe, effective, and high-quality patient care. The role includes clinical assistance, infection control, patient communication, and administrative support in accordance with Department of Health (DOH) regulations and clinic policies.Key Responsibilities Clinical Support.<ul><li>Prepare treatment rooms, instruments, and materials before procedures.</li><li>Assist the dentist chairside during examinations and dental procedures (e.g., restorations, extractions, prophylaxis, impressions).</li><li>Take and process dental X-rays as permitted by DOH regulations.</li><li>Record patient information, vital signs, and treatment notes accurately.</li><li>Prepare impressions and models and assist with laboratory tasks when required.</li></ul>Infection Control &amp; Safety<ul><li>Maintain strict sterilization and infection-control procedures.</li><li>Clean and disinfect dental equipment according to DOH standards.</li><li>Ensure compliance with all DOH and clinic safety protocols.</li></ul>Patient Care &amp; Communication<ul><li>Provide pre- and post-treatment instructions to patients.</li><li>Assist patients with appointments, forms, and treatment information.</li><li>Ensure patients feel comfortable and supported throughout their visit.</li></ul>Administrative Support<ul><li>Manage patient records and documentation accurately.</li><li>Schedule and confirm appointments.</li><li>Track and maintain dental supplies and inventory.</li><li>Support insurance documentation and billing when needed.</li></ul>Qualifications<ul><li>Valid DOH Dental Assistant License (or eligibility).</li><li>Completion of an accredited Dental Assistant program.</li><li>CPR/BLS certification (as required by local regulations).</li><li>Experience in a dental clinic preferred.</li><li>Knowledge of dental terminology, instruments, and procedures.</li><li>Strong communication and patient-care skills.</li></ul>Key Skills<ul><li>Chairside assisting</li><li>Radiology/X-ray competence</li><li>Infection control &amp; sterilization</li><li>Time management &amp; multitasking</li><li>Patient relations</li><li>Attention to detail</li><li>Teamwork</li></ul>Send your CV direct through WhatsApp:NOTE- WhatsApp only no calls.+971 50 696 4813Job Type: Full-time

DOH-Licensed Dental Assistant

Kingston Stanley

<div>
 
 
 HIRING NOW: Executive Assistant
 
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Salary:
 
 AED 25,000 &ndash; 30,000 (depending on experience)
 
 
 This is a Fixed-Term Contract position from now until September 2026.
 
 
 
 
 
 We are currently seeking a highly professional and proactive
 
 Executive Assistant
 
 to provide high-level support to Senior Management. This role requires exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to Senior Management.
 </li>
 <li>
 Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
 </li>
 <li>
 Prepare high-quality reports, presentations, correspondence, and meeting materials.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professionalism at all times.
 </li>
 <li>
 Liaise with internal departments and external stakeholders to ensure smooth communication and workflow.
 </li>
 <li>
 Assist with project coordination, follow-ups, and action item tracking.
 </li>
 <li>
 Organise and support board meetings, senior leadership events, and key business activities.
 </li>
 <li>
 Monitor, prioritise, and respond to emails on behalf of Senior Management when required.
 </li>
 <li>
 Perform general administrative tasks and other duties as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as an Executive Assistant supporting senior executives.
 </li>
 <li>
 Exceptional communication skills, both written and verbal.
 </li>
 <li>
 Strong organisational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage effectively at all levels.
 </li>
 <li>
 Based in or willing to relocate to
 
 Abu Dhabi
 
 .
 </li>
 </ul>
 
 
</div>

Executive Assistant

Explore 1492+ Administrative support assistant in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.