executive assistant

office administrator

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administrative support assistant

Waycup Coffee Shop LLC

Job description:About Our Company MyCare Home Healthcare is a growing provider of high-quality home healthcare services in Dubai. We are committed to excellence, professionalism, and compassionate care. As we continue to expand, we are looking for a reliable and resourceful Operations &amp; Administrative Assistant to support our daily operations and ensure our office runs smoothly.Job Description: We are seeking a highly organized, proactive, and versatile individual to join our team as an Operations &amp; Administrative Assistant. The ideal candidate will be responsible for handling administrative tasks, managing office logistics, responding to inquiries, and supporting the leadership team in ensuring seamless day-to-day operations.Key Responsibilities:<ul><li>Serve as the first point of contact for all incoming calls, emails, and walk-in inquiries</li><li>Manage office cleanliness, maintenance, and supply inventory (ordering, stocking, coordinating cleaners)</li><li>Maintain and organize internal records and filing systems</li><li>Coordinate courier services and deliveries</li><li>Support HR with scheduling interviews and onboarding documents</li><li>Assist with basic bookkeeping, invoicing, and petty cash tracking</li><li>Coordinate with vendors, landlords, and service providers</li><li>Prepare and distribute internal memos, reports, and documentation</li><li>Handle ad hoc tasks and administrative requests from management</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree preferred (Business Administration or similar field)</li><li>1-3 years of experience in administration or operations</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace</li><li>Positive, can-do attitude with a problem-solving mindset</li><li>Fluency in English (Arabic is a plus)</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Administrative : 2 years (Required)</li><li>Procurement: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Administrative Assistant

fäm Properties Dubai

<div>
 
 We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
 </li>
 <li>
 Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
 </li>
 <li>
 Maintain accurate and up-to-date records in our applicant tracking system.
 </li>
 <li>
 Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
 </li>
 <li>
 Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
 </li>
 <li>
 Assist with the planning and execution of recruitment events, such as job fairs and open houses.
 </li>
 <li>
 Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
 </li>
 <li>
 Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and handle sensitive information with discretion.
 </li>
 <li>
 A proactive attitude with a strong customer service orientation.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Arabic Speaker)

Oceanair Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>

Administrative Assistant - UAE National Only

Waagner Biro

<div>Company Description 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
Job Description 
We are seeking an organized and efficient Admin Assistant to join our team in Dubai, United Arab Emirates. As an integral part of our organization, you will provide crucial administrative support to ensure smooth daily operations and contribute to the overall success of our company.<ul><li>
Manage and maintain office schedules, including coordinating meetings and appointments</li><li>
Handle incoming phone calls, emails, and correspondence in a professional manner</li><li>
Prepare and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including expense reports and invoicing</li><li>
Maintain filing systems and ensure all documents are properly organized and easily accessible</li><li>
Coordinate travel arrangements and prepare itineraries for staff members</li><li>
Manage office supplies inventory and place orders as needed</li><li>
Provide general administrative support to various departments within the organization</li><li>
Assist in planning and organizing company events and meetings</li><li>
Perform data entry and maintain accurate records in company databases</li></ul> 

Qualifications 
<ul><li>
UAE National status is required for this position</li><li>
1-3 years of experience in administrative roles</li><li>
Strong organizational and time management skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent written and verbal communication skills in English and Arabic</li><li>
Keen attention to detail and ability to multitask effectively</li><li>
Basic accounting and bookkeeping knowledge</li><li>
Ability to work independently and as part of a team</li><li>
Professional demeanor and strong interpersonal skills</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Adaptability and willingness to learn new skills and technologies</li></ul> 

Additional Information<ul><li> 
Must have a valid UAE Family Book</li><li>
Must be willing to work on site</li></ul></div>

Admin Assistant (UAE National)

Omada Rail Systems

<div><ul><li>General Admin &amp; Other Support Functions
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Entry-Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
About the Role 
The responsibilities of the Administration Assistant include, but are not limited to:
Document Control:<ul><li>
Establish, maintain, and manage document control systems in compliance with company standards.</li><li>
Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).</li><li>
Track document revisions, approvals, and submissions to ensure accuracy and version control.</li><li>
Prepare and maintain logs, registers, and reports on document status for the Division Director.</li><li>
Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents</li></ul>
Secretarial &amp; Administrative Support:<ul><li>
Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>
Draft, review, and format letters, memos, reports, and presentations.</li><li>
Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.</li><li>
Organize meetings, prepare agendas, and take minutes when required.</li><li>
Handle confidential information with professionalism and discretion.</li></ul>
Coordination &amp; Communication:<ul><li>
Act as the point of contact between the Division Director and internal/external stakeholders.</li><li>
Follow up on pending tasks, correspondence, and deliverables.</li><li>
Support the preparation of tender submissions, project progress reports, and executive presentations.</li><li>
Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.</li></ul> 
What do we need from you 
Diploma or Bachelor&rsquo;s degree in Business Administration
Experience in similar business for at least 5 years 
What's in it for you? 
Good communication and team working skills
Strong organizational and multitasking abilities
The ability to work to tight deadlines
Logical thinking and being able to analyze details.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Reporting skills.</div>

Administration Assistant

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
Job Description 
The responsibilities of the Administration Assistant include, but are not limited to:
Document Control:<ul><li>
Establish, maintain, and manage document control systems in compliance with company standards.</li><li>
Receive, register, distribute, and archive project documentation (drawings, technical documents, contracts, reports, correspondence).</li><li>
Track document revisions, approvals, and submissions to ensure accuracy and version control.</li><li>
Prepare and maintain logs, registers, and reports on document status for the Division Director.</li><li>
Liaise with project teams, consultants, and clients to ensure timely submission and receipt of documents</li></ul>
Secretarial &amp; Administrative Support:<ul><li>
Manage the Division Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>
Draft, review, and format letters, memos, reports, and presentations.</li><li>
Screen calls, emails, and correspondence, ensuring urgent matters are prioritized.</li><li>
Organize meetings, prepare agendas, and take minutes when required.</li><li>
Handle confidential information with professionalism and discretion.</li></ul>
Coordination &amp; Communication:<ul><li>
Act as the point of contact between the Division Director and internal/external stakeholders.</li><li>
Follow up on pending tasks, correspondence, and deliverables.</li><li>
Support the preparation of tender submissions, project progress reports, and executive presentations.</li><li>
Coordinate with HR, Finance, Procurement, and Project Managers to streamline processes and provide updates to the Director.</li></ul> 

Qualifications 
Diploma or Bachelor&rsquo;s degree in Business Administration
Experience in similar business for at least 5 years 
Additional Information 
Good communication and team working skills
Strong organizational and multitasking abilities
The ability to work to tight deadlines
Logical thinking and being able to analyze details.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Reporting skills.</div>

Edwards Lifesciences

<div>Role Purpose
Provide administrative support to assigned department, individual, and/or area.
How you'll make an impact:
<ul><li>Plan and execute meetings and events with some supervision (15%)
</li><li>Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management. (15%)
</li><li>Assist in semi-routine and non-routine administrative projects/tasks. (15%)
</li><li>Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management (10%)
</li><li>Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction (10%)
</li><li>Assistance to the company employees with respect to various administrative tasks including (10%):
</li></ul><ul><li>travel arrangements i.e. flight, car rental, accommodation bookings
</li></ul><ul><li>processing and preparation of travel expenses
</li></ul><ul><li>tailoring/finalizing business presentations
</li></ul><ul><li>prepare meeting minutes
</li></ul><ul><li>Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests (5%)
</li><li>Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule (5%)
</li><li>Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor) (5%)
</li><li>Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives) (5%)
</li><li>Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties (5%) 
</li></ul> 
What you'll need: 
 
<ul><li>6+ years of relevant experience, i including exposure to executive-level stakeholder.
</li></ul><ul><li>Strong command of English, both written and verbal.
</li></ul><ul><li>Solid communication and interpersonal skills
</li></ul><ul><li>Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
</li></ul><ul><li>Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
</li></ul><ul><li>Previous experience in event coordination or support is preferred.
</li></ul><ul><li>Quick learner with the ability to adapt to new absorb information within new fields (example &ndash; Cardiology terms, definitions).
</li></ul><ul><li>Background in science or healthcare-related fields is a plus
</li></ul><ul><li>Completes tasks in resourceful and effective ways
</li></ul><ul><li>Ability to manage internal and external confidential information with utmost discretion
</li></ul><ul><li>Works autonomously within established procedures and practices
</li></ul><ul><li>Ability to work in a fast paced, dynamic work environment
</li></ul><ul><li>Strict attention to detail
</li></ul><ul><li>Ability to interact professionally with all organizational levels
</li></ul><ul><li>Pro-active attitude, an enthusiastic, driven, &quot;can-do&quot; attitude rather than waiting for things to happen
</li></ul><ul><li>Highly organized, accurate, consistent and dedicated to performing the internal/external client experience
</li></ul><ul><li>Works well under pressure 
</li></ul> 
What else we look for: 
<div> 
<ul><li>Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health &amp; Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
</li></ul></div>What is it like to work at Edwards Lifesciences in United Arab Emirates?
As a global leader in patient-focused medical innovations, we offer rewarding opportunities and exciting challenges in a truly international, dynamic and friendly work environment.
We are committed to fostering a diverse and inclusive work environment where all employees can grow, personally and professionally. To achieve this, we offer on-the-job development, training opportunities and the support and guidance provided by dedicated employee groups (the Edwards Network of Women, Edwards Foundation charity team, sustainability activities, and others).
Edwards Lifesciences in United Arab Emirates also offers the following benefits:
<ul><li>Competitive Compensation and Benefits package
</li><li>Flexible working hours, remote working
</li><li>Risk Insurance
</li><li>Health Insurance
</li><li>Employee Stock Purchase Programme
</li><li>Employee Assistance Programme
</li><li>Comprehensive Wellness Programme
</li></ul>Benefits are regulated by an internal policy which contains the full details regarding the entitlement and conditions for the benefits. Benefits policy and components may vary by location.</div>

Admin Assistant EEMEA (Maternity Cover 6 months)

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5237 administrative support assistant jobs IN Dubai

Administrative Assistant

Administrative Assistant (Arabic Speaker)

Administrative Assistant - UAE National Only

Admin Assistant (UAE National)

Administration Assistant

Administration Assistant

Admin Assistant EEMEA (Maternity Cover 6 months)