administrative assistant

executive assistant

office administrator

office assistant

accounts assistant

administrative support assistant

Classic Home Furniture Factory

We are looking for a highly organized and proactive Admin / Procurement Assistant to join our growing team in the joinery and interior fit-out industry.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the team.</li><li>Assist with procurement activities, including sourcing materials and obtaining quotations.</li><li>Prepare and process purchase orders and follow up with suppliers.</li><li>Coordinate deliveries and ensure timely procurement of materials.</li><li>Maintain accurate records of purchases, invoices, and supplier information.</li><li>Liaise with vendors, subcontractors, and internal departments.</li><li>Support project teams with documentation and administrative tasks.</li><li>Perform general office administration duties as required.</li><li>Maintain accurate employee records, contracts, and HR databases in compliance with confidentiality requirements.</li><li>Administer leave management, attendance tracking, and HR reports if needed.</li><li>Assist in payroll coordination by preparing attendance, leave, and employee data.</li><li>Handle employee queries related to HR policies, benefits, and procedures and discuss with HR Manager</li></ul>Requirements:<ul><li>Previous experience in administration and procurement, preferably in the joinery, interior fit-out, or construction industry.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and negotiation skills.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of procurement processes and supplier coordination is an advantage.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin / Procurement Assistant

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 
 leading UAE Federal Government Ministry
 
 for an experienced and highly organized
 
 Administrative Support Coordinator
 
 to provide executive-level administrative and coordination support.
 
 
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Office
 </li>
 <li>
 Manage executive calendars, appointments, meetings, and official schedules
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
 </li>
 <li>
 Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
 </li>
 <li>
 Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
 </li>
 <li>
 Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
 </li>
 <li>
 Coordinate travel arrangements, accommodation, and logistics for official missions and events
 </li>
 <li>
 Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
 </li>
 <li>
 Monitor the implementation of executive decisions and follow up with relevant departments
 </li>
 <li>
 Support the planning and coordination of executive meetings, workshops, official visits, and events
 </li>
 <li>
 Prepare periodic reports and dashboards on assigned initiatives and operational matters
 </li>
 <li>
 Coordinate administrative and procurement requirements for the Executive Office, where applicable
 </li>
 <li>
 Perform other duties assigned to support the effective operation of the Office
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
 </li>
 <li>
 Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
 </li>
 <li>
 Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
 </li>
 <li>
 Strong experience drafting official correspondence, briefing notes, reports, and presentations
 </li>
 <li>
 Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
 </li>
 <li>
 Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
 </li>
 <li>
 Professional proficiency in Arabic for preparing official correspondence
 </li>
 </ul>
</div>

Administrative Support Coordinator

Caterpillar

<div>Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
We are looking for an Administrative Assistant join our Africa Region working within the Europe, Africa, Middle East and Eurasia (EAME) Distribution division.
At Caterpillar, we&rsquo;re committed to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash; innovating to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
About the Europe, Africa, Middle East and Eurasia Distribution Division
This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
Role Definition: As an admin assistant, you will play a crucial role in supporting high-level executives and ensuring smooth operation of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
What You Will Do:
<ul><li>Vice President and Director Support: Partner closely with vice president and directors to provide high-level administrative support. Understand priorities, anticipate needs, and proactively address challenges.</li><li>
Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.</li><li>
Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.</li><li>
Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.</li><li>
External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.</li><li>
Purchasing: Route purchases to leader ensuring due verification with Procurement and Facilities team; seek vice president approval on various office / facility related purchases.</li><li>
Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.</li></ul>
What You Have (Basic Skills Required):
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Additional Information:<ul><li>
Work Location: This position requires on-site presence 5 days a week.</li></ul>
What we offer:
From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.
Posting Dates:
July 23, 2026 - August 5, 2026
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community.</div>

Administrative Assistant - Fixed Term

Design Line Trading LLC

Operation CoordinatorDaily responsibilitiesBOQ preparation, supplier coordination, purchasing, shipping follow up, invoicing. documentation, filling, reportingExperience of at least 3 years in the UAE market.Job Type: Full-timePay: From AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>account a: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Administrative Assistant

INFYA EXHIBITION STAND FITTING AND EXECUTION LLC

Responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office.The role includes managing front office and reception activities, preparing correspondence and reports, maintaining company records, coordinating meetings, handling office supplies and facilities, supporting HR and recruitment processes, monitoring attendance and leave records, assisting with procurement and vendor coordination, and ensuring compliance with company policies and administrative procedures.The Admin Executive is also expected to provide timely support to management and other departments, maintain confidentiality, and carry out assigned responsibilities accurately, efficiently, and professionally.General Responsibilities<ul><li>Support management with special projects and administrative tasks.</li><li>Coordinate with different departments to ensure smooth office operations.</li><li>Maintain confidentiality of company and employee information.</li><li>Perform other duties assigned by management from time to time.</li></ul>Key Competencies<ul><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Ability to multitask and prioritize work effectively.</li><li>Strong attention to detail and accuracy.</li></ul>Female applicants are preferred, with a pleasing personality. Prior experience in the Events and Exhibitions industry is an advantage.Pay: From AED3,500.00 per monthWork Location: In person

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

Baloch Royals Group

Administrative Assistant (Full-Time)A highly organised and professional Administrative Assistant to join our growing team.Requirements:<ul><li>Native Arabic speaker (mandatory)</li><li>Excellent verbal and written communication skills in Arabic and English</li><li>Additional languages are a strong advantage</li><li>Strong organisational and administrative skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and general computer applications</li><li>Professional phone etiquette and customer service skills</li><li>Ability to multitask and work efficiently in a fast-paced environment</li><li>Must hold a valid UAE residence visa (Own Visa)</li></ul>Employment Type:<ul><li>Full-Time</li></ul>What You'll Do:<ul><li>Manage day-to-day administrative operations</li><li>Handle calls, emails, and correspondence in Arabic and English</li><li>Schedule appointments and maintain calendars</li><li>Prepare documents, reports, and presentations</li><li>Coordinate with clients, suppliers, and internal teams</li><li>Maintain office records and provide general administrative support</li></ul>Pay: AED3,500.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Bilingual: Arabic & English)

Explore 454+ Administrative support assistant in Dubai this August. Find roles across top companies and apply now to boost your career.

454 administrative support assistant jobs In Dubai

Admin / Procurement Assistant

Administrative Support Coordinator

Administrative Assistant - Fixed Term

Administrative Assistant

Administrative Assistant

Admin Assistant (Arabic Speaking Only)

Administrative Assistant (Bilingual: Arabic & English)