administrative assistant

admin assistant

assistant project manager

assistant accountant

office manager

administrative support assistant

Zahr Freighters

<div>Zahr Freighters is a growing logistics and freight services company in Dubai, known for its reliable operations and professional work culture. We are currently seeking a detail-oriented and proactive Administrative Assistant to support our daily office and operational activities. This role is ideal for a candidate who is well-organized, efficient, and capable of handling multiple administrative tasks in a fast-paced environment.

Key Responsibilities
<ul>
<li>Provide general administrative and clerical support to the management and operations team.</li>
<li>Handle phone calls, emails, correspondence, and visitor coordination in a professional manner.</li>
<li>Maintain and organize files, records, and documentation both in physical and digital formats.</li>
<li>Assist in preparing reports, invoices, quotations, and other office documents.</li>
<li>Coordinate with internal departments to support logistics and operational requirements.</li>
<li>Schedule meetings, manage calendars, and arrange appointments as required.</li>
<li>Monitor office supplies and coordinate with vendors for timely replenishment.</li>
<li>Support basic HR and accounts-related administrative tasks when needed.</li>
</ul>
Requirements and Skills
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field preferred.</li>
<li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li>
<li>Proficiency in MS Office applications such as Word, Excel, and Outlook.</li>
<li>Good communication skills in English; knowledge of Arabic is an added advantage.</li>
<li>Strong organizational skills with attention to detail and accuracy.</li>
<li>Ability to multitask, prioritize work, and meet deadlines.</li>
<li>Professional attitude with the ability to handle confidential information.</li>
</ul>
What We Offer
<ul>
<li>Competitive salary and benefits in accordance with UAE labor laws.</li>
<li>Stable work environment within a reputable logistics company.</li>
<li>Supportive team culture with opportunities to learn and grow.</li>
<li>Exposure to administrative operations within the freight and logistics industry.</li>
</ul>
This Administrative Assistant position is based in Dubai, offering an excellent opportunity to build your career with Zahr Freighters. If you are motivated, organized, and looking to grow within a professional logistics organization, we encourage you to apply and join our team.</div>

Administrative Assistant

Protectol Health

<div>
 
 Job Description &ndash; Admin Assistant / Coordinator (UAE National)
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Nationality:
 
 Emirati (UAE National)
 
 
 
 Experience:
 
 0&ndash;3 Years
 
 
 
 Role Overview
 
 
 
 We are looking for a proactive
 
 Admin Assistant / Coordinator (UAE National)
 
 to support administrative operations and coordinate departmental activities. The ideal candidate will assist in ensuring smooth workflow, effective communication, and efficient coordination across teams and external stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative and clerical support to the department and management.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and document minutes.
 </li>
 <li>
 Assist in managing files, records, and office documentation (physical and digital).
 </li>
 <li>
 Handle incoming calls, emails, and correspondence professionally.
 </li>
 <li>
 Support preparation of reports, presentations, and official documents.
 </li>
 <li>
 Coordinate with internal teams and external stakeholders for smooth workflow.
 </li>
 <li>
 Assist in maintaining office supplies and liaising with vendors.
 </li>
 <li>
 Support data entry, system updates, and tracking administrative tasks.
 </li>
 <li>
 Ensure compliance with company policies and standard operating procedures.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 UAE National (Emirati) with a valid family book.
 </li>
 <li>
 0&ndash;3 years of experience in administrative, coordination, or office support roles.
 </li>
 <li>
 Diploma or bachelor&rsquo;s degree in business administration, Management, or related field is preferred.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Strong organizational, multitasking, and time-management skills.
 </li>
 <li>
 Ability to take initiative and work independently while collaborating with the team.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Basic knowledge of office and administrative coordination procedures.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Positive attitude and team-oriented mindset.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary as per Emiratisation guidelines.
 </li>
 <li>
 Training and development opportunities.
 </li>
 <li>
 Supportive and inclusive work environment.
 </li>
 <li>
 Career growth opportunities within the organization.
 </li>
 </ul>
</div>

Admin Assistant / Coordinator (UAE National)

TALENTMATE

<div>
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support to various departments. You will be responsible for managing daily office tasks, coordinating schedules, handling correspondence, and providing excellent customer service. The ideal candidate should possess strong communication skills, have attention to detail, and be able to multitask effectively in a fast-paced environment. If you have a proactive attitude and thrive in a supportive role, we would love to have you on board.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and manage the daily schedule and appointments for senior staff.
 </li>
 <li>
 Organize and maintain accurate filing systems both digitally and physically.
 </li>
 <li>
 Prepare, edit, and distribute communications such as memos and emails.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and data analysis.
 </li>
 <li>
 Greet and provide general support to visitors and clients professionally.
 </li>
 <li>
 Handle incoming phone calls and route them to the appropriate departments.
 </li>
 <li>
 Order office supplies and work with vendors to ensure timely deliveries.
 </li>
 <li>
 Manage travel arrangements and itineraries for team members effectively.
 </li>
 <li>
 Maintain office equipment and coordinate repairs when necessary.
 </li>
 <li>
 Support team meetings by scheduling, taking notes, and handling follow-ups.
 </li>
 <li>
 Assist in the coordination and execution of company events and activities.
 </li>
 <li>
 Ensure all administrative duties are completed accurately and delivered on time.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; associate's degree preferred.
 </li>
 <li>
 Proven experience as an administrative assistant or office assistant role.
 </li>
 <li>
 Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
 </li>
 <li>
 Strong organizational skills with a keen attention to detail and accuracy.
 </li>
 <li>
 Excellent written and verbal communication skills are essential.
 </li>
 <li>
 Ability to multitask and prioritize tasks in a fast-paced environment.
 </li>
 <li>
 Demonstrated ability to maintain confidentiality and handle sensitive information.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Assistant 08J26

<div>
 
 The holder is responsible for providing administrative support by assisting in the activities that facilitate the flow of work in the related Division/Business Unit/Department. The role holder is also responsible for managing and providing all the paperwork, office procedures and other administrative tasks to facilitate operational requirements of the Division/Business Unit/Department.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Performs general clerical duties to include but not limited to: typing, photocopying, faxing, mailing, and filing
 </li>
 <li>
 Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
 </li>
 <li>
 Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same Coordinates and facilitates the supply and maintenance of office equipment, whenever required
 </li>
 <li>
 Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
 </li>
 <li>
 Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
 </li>
 <li>
 Develops and updates spreadsheets, documents, reports and presentations as per the requirement Composes and types routine letters, memoranda, reports, presentations and minutes of meetings Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
 </li>
 <li>
 Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department Maintains confidentiality of documents and information received
 </li>
 <li>
 Assists in the coordination, supervision, and completion of special projects as appropriate
 </li>
 </ul>
 
 
 
 
 Self-Management:
 
 <ul>
 <li>
 Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year
 </li>
 <li>
 Takes ownership of his/her own learning agenda by identifying development needs in consultation with the manager and agreeing on the individual development plan which goes beyond just training and development
 </li>
 <li>
 Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 A minimum of 1-3 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

Ayadi Home Health Care L...

MAIN PURPOSE OF JOBTo provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning &amp; development, academic site coordinators, graduate programme directors and discipline coordinators.The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.KEY RESPONSIBILITY AREAS<ul><li>Act as the primary liaison for MBRU s undergraduate medical students (Years 1 6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.</li><li>Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.</li><li>Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.</li><li>Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.</li><li>Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.</li><li>Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.</li></ul>

Academic Administration Assistant

Confidential

<div>
 
 A large conglomerate is looking for a Admin Assistant for procurement department for Projects /Data Centre business.
 
 
 
 
 
 
 Responsibilities:-
 
 
 <ul>
 <li>
 Assist in evaluating vendor qualifications and managing supplier communications
 </li>
 <li>
 Manage and process procurement approvals on platforms such as PM Web and Project Connect, ensuring all documentation and workflows are compliant and up to date
 </li>
 <li>
 Prepare periodic reports and dashboards on procurement status, technical compliance, and risk mitigation
 </li>
 <li>
 Assess and manage resource requirements for both pre- and post-contract phases, ensuring adequate staffing and expertise across different geographies.
 </li>
 <li>
 Coordinate with vendors to negotiate and finalize framework agreements for various Long Lead Equipment (LLEs), ensuring terms are favourable and compliant with company standards
 </li>
 <li>
 Maintain accurate records of technical submissions, procurement activities, and compliance documentation.
 </li>
 <li>
 Support audits and governance reviews related to supplier onboarding and technical compliance.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Education :-
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any field.
 </li>
 <li>
 8-10 years of experience in technical coordination or engineering procurement, ideally within data centre or large-scale infrastructure projects in the UAE.
 </li>
 <li>
 Strong understanding of technical specifications, procurement processes, and project documentation.
 </li>
 <li>
 Experience with MEP systems, vendor management, and contract administration.
 </li>
 </ul>
 
 
 
 
 
 Skills:-
 
 
 <ul>
 <li>
 Excellent communication and stakeholder management skills
 </li>
 <li>
 Proficiency in procurement and project management systems (PMWeb, Project Connect, Monday.com)
 </li>
 </ul>
 
 
</div>

AJJU HOODA HOTELS

<ul><li>Manage daily office operations.</li><li>Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.</li><li>Oversee office supplies inventory.</li><li>Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.</li><li>Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.</li><li>Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.</li></ul>

Administration Assistant

Explore 3480+ Administrative support assistant in Dubai this January. Find roles across top companies and apply now to boost your career.

3480 administrative support assistant jobs IN Dubai

Administrative Assistant

Admin Assistant / Coordinator (UAE National)

Administrative Assistant 08J26

Administrative Assistant

Academic Administration Assistant

Administrative Assistant

Administration Assistant