administration officer Jobs in Doha Qatar

administration officer

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academic program support specialist Jobs in Doha Qatar

academic program support specialist

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administrative support

Interprogetti

<p>We are seeking a highly organized and detail-oriented Executive &amp; Administrative Officer to provide high-level administrative, operational, procurement, and documentation support to the General Manager and project teams. The role requires strong coordination skills, system management experience (Procore), and the ability to handle logistics, financial processing, and vendor documentation efficiently.</p><p><b>Key ResponsibilitiesExecutive &amp; Administrative Support</b></p><ul><li>Provide professional executive and administrative support to the General Manager and senior staff.</li><li>Manage and prioritize the GM&rsquo;s daily schedule, meetings, and appointments.</li><li>Prepare and draft official correspondence, reports, and presentations.</li><li>Assist in project-related documentation including tenders, reports, and engineering correspondence.</li><li>Ensure strict adherence to company policies and office procedures.</li></ul><p><b>Office Operations &amp; Management</b></p><ul><li>Oversee day-to-day office operations and maintain an organized workspace.</li><li>Monitor and manage office inventory and supplies.</li><li>Prepare local and international purchase orders.</li><li>Administer and maintain project documentation including pre-qualification documents, tenders, and close-out files.</li></ul><p><b>Logistics &amp; Customs Coordination</b></p><ul><li>Manage logistics operations including shipment arrangements and delivery scheduling.</li><li>Coordinate with freight forwarders and shipping lines.</li><li>Handle customs documentation, duty/tax calculations, shipment tracking, and clearance follow-ups.</li><li>Monitor inventory control and ensure timely delivery of materials.</li></ul><p><b>Procore System Administration</b></p><ul><li>Create and manage new projects in Procore.</li><li>Assign engineers and control permission levels and access rights.</li><li>Ensure accurate uploading and maintenance of project documents.</li><li>Prepare LPOs and payment certificates through Procore.</li></ul><p><b>Financial &amp; Procurement Support</b></p><ul><li>Receive and review invoices for accuracy.</li><li>Coordinate approvals and signatures from site engineers and the GM.</li><li>Submit documents to accounts for cheque preparation.</li><li>Release cheques and ensure proper documentation and recording.</li><li>Prepare purchase orders and manage procurement from suppliers and subcontractors.</li><li>Monitor order deliveries and supplier performance.</li></ul><p><b>Vendor &amp; Contract Documentation</b></p><ul><li>Manage vendor registration and maintain updated vendor records.</li><li>Draft and process Non-Disclosure Agreements (NDAs).</li><li>Prepare contract award letters for subcontractors.</li><li>Issue transmittals to clients and vendors with proper documentation logs.</li><li>Draft authorization letters specifying scope and validity.</li><li>Maintain organized filing systems for vendor and contract documents.</li><li>Ensure all documentation complies with company policies and legal requirements.</li><li>Coordinate approvals and required signatures.</li></ul><p><b>Requirements</b></p><ul><li>Minimum <b>3 years of relevant experience</b> in executive administration, office management, or procurement support (preferably in fitout, construction or engineering companies).</li><li>Strong knowledge of <b>MS Office (Word, Excel, Outlook, PowerPoint)</b>.</li><li>Knowledge of logistics, customs documentation, and procurement processes.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Job Type: Full-time</p>

Executive and admin support

brilliant mind events

<p>Location: Qatar<br/>We are seeking a Senior Admin Assistant to provide administrative support to the event management team. Responsibilities include scheduling meetings, coordinating logistics, and managing documentation for the event.</p><p>If you are organized and have experience in administrative roles, we want you to join our team!<br/>Apply now!</p><p>Job Types: Full-time, Permanent</p>

Senior Admin Assistant

Goldman Sachs

<div><div><div><div><div><div><div><p><b>OUR IMPACT</b></p>
<p>
Goldman Sachs Asset Management is one of the world&rsquo;s leading asset managers with over $3 trillion in assets under supervision. As the primary investment area within Goldman Sachs, we provide investment and advisory services for pension plans, sovereign wealth funds, insurance companies, endowments, foundations, financial advisors, and individuals.</p><br>
<p></p>
<p><b>
YOUR IMPACT</b></p>
<p>
This is a full-time role for an administrative assistant in Doha to provide coverage to the Client Solutions Group in Asset Management Public. This role requires a highly collaborative, proactive and organised individual, who can multi-task effectively.</p>
<p><b>
Responsibilities</b></p>
<ul><li>
Proactive diary management of complex calendars across multiple time zones</li><li>
Arrange internal meetings and all logistics &ndash; booking of conference rooms, guest registration, ensuring materials are organized</li><li>
Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner</li><li>
Adhering to Compliance regulations and gaining the relevant approvals</li><li>
General team admin including phone answering and relaying messages, photocopying/scanning/printing, participation in ad-hoc projects, and planning team events</li><li>
Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly</li><li>
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required</li><li>
Flexibility to support assistant colleagues and cover when necessary</li></ul>
<p><b>
REQUIREMENTS</b></p>
<ul><li>
Prior experience as an assistant &ndash; preferably 5 years and ideally from a banking, financial services background</li><li>
Team player with a positive &ldquo;can do&rdquo; attitude</li><li>
Excellent interpersonal and communication skills - ability to display a consistent, professional degree of communication</li><li>
Strong attention to detail</li><li>
Proactivity with excellent organisational and problem solving skills - ability to take initiative, follow up where necessary without prompting and seek clarification when needed</li><li>
Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment</li><li>
Demonstrates high degree of integrity and recognises the need for confidentiality</li><li>
Comfortable working with people at all levels across the organisation</li><li>
Strong proficiency in MS Word, Excel, PowerPoint and Outlook</li></ul><br>
<p></p>
<p><b>
ABOUT GOLDMAN SACHS</b></p>
<p>
At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.</p>
<p>
We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. about our culture, benefits, and people at GS.com/careers.</p>
<p>
We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. : https://www.goldmansachs.com/careers/footer/disability-statement.html</p>
<p>
&copy; The Goldman Sachs Group, Inc., 2025. All rights reserved.</p>
<p>
Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.</p></div></div></div></div></div></div><div><div><div><div><div><b>
We Offer Best-In-Class Benefits</b></div></div></div><p></p><div><div><div><div><div><div><div>
Healthcare &amp; Medical Insurance</div></div><p>
We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Holiday &amp; Vacation Policies</div></div><p>
We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Financial Wellness &amp; Retirement</div></div><p>
We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees&rsquo; priorities.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Health Services</div></div><p>
We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Fitness</div></div><p>
To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).</p></div></div></div></div><p></p><div><div><div><div><div><div>
Child Care &amp; Family Care</div></div><p>
We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Benefits at Goldman Sachs</div></div><p>
Read more about the full suite of class-leading benefits our firm has to offer.</p></div></div></div></div></div></div></div></div><div></div>
<br><p>Opportunity Overview
CORPORATE TITLE
Support
OFFICE LOCATION(S)
Doha
JOB FUNCTION
Administrative Assistants - Non MC
DIVISION
Asset &amp; Wealth Management</p>

AWM Management, Support Administrative Assistant, Doha

Seero Engineering Consulting

<p>We are seeking a detail-oriented and motivated <b>Admin / Proposal Assistant</b> to join our team. This is an excellent opportunity for fresh graduates who are looking to gain hands-on experience in administrative support and proposal coordination. The ideal candidate is organized, proactive, and eager to learn in a fast-paced professional environment.</p><p>Key Responsibilities</p><ul><li>Provide general administrative support to the team</li><li>Assist in preparing, formatting, and proofreading business proposals and reports</li><li>Maintain and organize company documents and records</li><li>Coordinate meetings, schedules, and internal communications</li><li>Support data entry and document management tasks</li><li>Communicate with internal departments to gather information for proposals</li><li>Ensure deadlines are met for proposal submissions</li></ul><p>Qualifications</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or related field (Fresh graduates encouraged to apply)</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent organizational and time-management skills</li><li>High attention to detail</li><li>Ability to work independently and in a team environment</li></ul><p>Job Type: Full-time</p>

Admin / Proposal Assistant

Acciona Facility Middle East

<p>Job Summary:</p><p>We are seeking a highly organized and detail-oriented Document Controller / Administrative Assistant with experience in the Facility Management or Project Management industry. The ideal candidate will be responsible for managing project documentation, maintaining records, and providing administrative support to ensure smooth day-to-day operations.</p><p>Key Responsibilities:</p><p>&middot; Maintain and manage all project and company documentation (hard copy and electronic)</p><p>&middot; Ensure proper document control procedures are followed (filing, version control, tracking)</p><p>&middot; Assist in preparing reports, correspondence, and presentations</p><p>&middot; Support project managers and FM teams with administrative tasks</p><p>&middot; Handle incoming and outgoing documents and ensure timely distribution</p><p>&middot; Maintain confidentiality of sensitive documents</p><p>&middot; Coordinate meetings, prepare minutes, and follow up on action items</p><p>Requirements:</p><p>&middot; Minimum 2&ndash;3 years&rsquo; experience as a Document Controller or Admin Assistant</p><p>&middot; Experience in Facility Management or Project Management is required</p><p>&middot; Strong knowledge of document control procedures and systems</p><p>&middot; Proficient in Microsoft Office (especially Excel and Word)</p><p>&middot; Familiar with document management systems (Aconex, SharePoint, EDMS &ndash; advantage)</p><p>&middot; Strong organizational and time-management skills</p><p>&middot; Good written and verbal communication skills</p><p>&middot; Ability to work under pressure and meet deadlines</p><p>Job Type: Full-time</p><p>Pay: From QAR1.00 per month</p>

Document Controller (Female)

Skydrops Sustainable Water Technologies

<p>Administrative Assistant</p><p><b>Location:</b> Qatar</p><p><b>Qatar based applicants only. Send your CV to careers@skydropswater.com</b></p><p><b>Company:</b> Skydrops Sustainable Water Technologies</p><p>We are seeking a highly organized, proactive, and professional Administrative Assistant with 5&ndash;7 years of experience to support daily operations and executive functions.</p><p>The ideal candidate will have strong corporate exposure, experience in FMCG environments, and proven ability to coordinate across departments while managing senior stakeholders and C-suite executives. This role requires someone who thrives in a fast-paced environment, maintains high standards of professionalism, and can work effectively under pressure.</p><p>Key Responsibilities</p><p>● Provide high-level administrative and operational support to senior management and C-suite executives</p><p>● Coordinate effectively between multiple departments to ensure smooth workflow and communication</p><p>● Manage company calendars, meeting schedules, appointments, and internal coordination</p><p>● Handle stakeholder communication and professional correspondence</p><p>● Manage day-to-day office operations, including office supplies, vendors, and facilities coordination</p><p>● Prepare reports, documents, presentations, and internal communications</p><p>● Maintain proper documentation, filing systems, and records management</p><p>● Support management in planning, coordination, and execution of internal activities</p><p>● Handle confidential information with discretion and professionalism</p><p>● Work efficiently under pressure and meet tight deadlines in a dynamic corporate</p><p>environment</p><p>Required Qualifications &amp; Skills</p><p>● Education: BBA - Bachelor&rsquo;s degree (mandatory)</p><p>● Experience: 5&ndash;7 years in an administrative or executive support role</p><p>● Industry Exposure: FMCG and corporate culture experience preferred</p><p>● Proven experience in:</p><p>○ Inter-departmental coordination</p><p>○ C-suite and senior management support</p><p>○ Stakeholder management</p><p>○ Office operations and administration</p><p>● Strong organizational and multitasking skills</p><p>● Ability to work under pressure and manage multiple priorities</p><p>● High level of professionalism, discretion, and integrity</p><p>● Excellent communication and interpersonal skills</p><p>● Strong problem-solving and decision-making abilities</p><p>Technical Skills</p><p>● Proficient in MS Office (Word, Excel, PowerPoint)</p><p>● Strong working knowledge of Google Workspace (Docs, Sheets, Calendar, Drive)</p><p>● Office systems, ERP, documentation, and reporting tools</p><p>Personal Attributes</p><p>● Highly organized and detail-oriented</p><p>● Proactive and solution-driven</p><p>● Professional demeanor</p><p>● Strong coordination and follow-up skills</p><p>● Reliable, adaptable, and committed</p><p>● Team-oriented with independent working capability</p><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 - QAR5,000.00 per month</p><p>Location:</p><ul><li>Doha (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Hope Global School

<div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div><div>Administrative office role supporting daily operations, documentation, data entry, coordination, and customer communication. Suitable for graduates seeking stable local office employment in Qatar with growth opportunities.</div>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<ul><li>Manage daily office documentation and filing systems.</li>
<li>Perform accurate data entry and record maintenance.</li>
<li>Coordinate internal communication between departments effectively.</li>
<li>Assist clients with inquiries and service requests.</li>
<li>Prepare reports and update office spreadsheets.</li>
<li>Handle emails, calls, and appointment scheduling.</li>
<li>Maintain office supplies inventory and procurement.</li>
<li>Support supervisors with administrative task execution.</li>
</ul><h3 class="jobSectionHeader"><b>Skill &amp; Experience</b></h3>
<ul><li>Strong communication skills for professional interactions.</li>
<li>Basic computer proficiency in office software.</li>
<li>Ability to multitask under minimal supervision.</li>
<li>Good organizational and time management abilities.</li>
<li>Attention to detail in documentation accuracy.</li>
<li>Teamwork mindset with problem-solving capability.</li>
</ul>
</div></div><p><b>Note:</b> Salary is disbursed in the local currency of the country of employment.</p></div>
<br><div></div><div><ul><li><div><div>Date Posted</div>
<div>February 17, 2026</div>
</div></li><div></div><li><div><div>Location</div>
<div><div>Doha, Qatar
</div></div></div></li><div></div><li><div><div>Offered Salary:</div>
 <div>84700 - 98500 / year</div>
</div></li><div></div><li><div><div>Expiration date</div>
<div>September 6, 2028
</div></div></li><div></div><li><div><div>Experience</div>
<div>1 Year
</div></div></li><div></div><li><div><div>Gender</div>
<div>Both
</div></div></li><div></div><li><div><div>Qualification</div>
<div>Bachelor Degree</div></div></li></ul></div>

Any Graduation

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