executive assistant

personal assistant

office assistant

office administrator

admin assistant

administrative support

Shou'alah

<div>
 1.1 Role Overview
 
 
 We are looking for a detail-oriented Junior Accounting Administrative Assistant to join our finance team. In this entry-level role, you will support the accounting department in various administrative tasks, ensuring accurate financial records and facilitating smooth operations. This is a fantastic opportunity for someone eager to grow their career in accounting and finance.
 
 
 1.2 Responsibilities
 
 
 <ul>
 <li>
 Assist in the preparation and maintenance of financial documents, including invoices, receipts, and statements
 </li>
 <li>
 Support the accounts payable and receivable processes by entering transactions and tracking payments
 </li>
 <li>
 Maintain organized financial records and assist with audits as needed
 </li>
 <li>
 Respond to inquiries from internal and external stakeholders regarding financial transactions
 </li>
 <li>
 Collaborate with team members to streamline accounting processes and improve efficiency
 </li>
 <li>
 Perform general administrative tasks, including data entry, filing, and managing correspondence
 
 
 
 </li>
 </ul>
 
 1.3 Educational/Professional Qualifications/Training Certifications
 
 
 
 <ul>
 <li>
 B.S. degree in Accounting, Business Administration, or has equivalent experience
 
 
 
 </li>
 </ul>
 
 1.4 Job Experience
 
 
 
 <ul>
 <li>
 Minimum 1-3 years applicable experience
 
 
 
 </li>
 </ul>
 
 1.5 Core Competencies
 
 
 
 <ul>
 <li>
 Safety Focus: Complies with all the health and safety regulations, and performs work in a safe manner and organizes its own personal workspace to minimize the likelihood of an accident or other unsafe situation.
 </li>
 <li>
 Fiscal Accountability: Ability to prepare financial statements, business activity reports, financial forecasts, find ways and suggest solutions to control and maximize profits.
 </li>
 <li>
 Technical Expertise: Practical knowledge of processes and practices in own functional area
 </li>
 <li>
 Organization &amp; Administrative Skills: Ability to manage multiple tasks, planning, resourcing, organizing, negotiating, and prioritizing accordingly.
 </li>
 <li>
 Strategic &amp; Analytical Thinking: Ability to summarize data logically, rationally, and accurately. And understanding ideas, distinguishing main issue from side issues, seeking connections between facts. Understand long-term business strategies and suporting in aligning department goals with business goals.
 </li>
 <li>
 Accountability: Demonstrates sense of responsibility and ownership of own actions, own assigned objectives, activities and processes.
 </li>
 <li>
 Adaptability: Demonstrate reliability, high ability to work under pressure, social competency, ability to manage conflict, assertiveness and service oriented. Familiarise self with new knowledge, duties and working method arising from change.
 </li>
 <li>
 Team Work: Shows the ability and desire to work co-operatively with colleagues from different cultures and background.
 </li>
 <li>
 Communication: Lead and communicate clearly to the team in any financial changes, and encourage discussions of views, ideas and thoughts of others and the ability to write clear reports, and business correspondence.
 
 </li>
 </ul>
</div>

Accountant & Administrative Support (UAE National)

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region. 
Job Description 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul> 

Qualifications 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

Administration Assistant ( UAE National )

Egis

<div>
 
 
 Waagner Biro Bridge Services
 
 has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
 
 
 
 
 Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region.
 
 
 
 
 
 
 Job Description
 
 
 
 
 We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.
 
 
 
 <ul>
 <li>
 Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities
 </li>
 <li>
 Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner
 </li>
 <li>
 Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail
 </li>
 <li>
 Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy
 </li>
 <li>
 Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency
 </li>
 <li>
 Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels
 </li>
 <li>
 Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach
 </li>
 <li>
 Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience
 </li>
 <li>
 Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values
 </li>
 <li>
 Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions
 </li>
 <li>
 Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with discretion and transparency
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must be a UAE National (mandatory requirement)
 </li>
 <li>
 1-3 years of proven experience in an administrative or office support role
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize multiple tasks effectively
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy
 </li>
 <li>
 Excellent verbal and written communication skills in both English and Arabic
 </li>
 <li>
 Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment
 </li>
 <li>
 Basic accounting and bookkeeping knowledge with familiarity with financial documentation
 </li>
 <li>
 Proficiency in office equipment operation and maintenance
 </li>
 <li>
 Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams
 </li>
 <li>
 Problem-solving abilities and a proactive approach to identifying solutions
 </li>
 <li>
 Professional demeanor, reliability, and punctuality
 </li>
 <li>
 Knowledge of UAE business practices, culture, and professional etiquette
 </li>
 <li>
 Customer service orientation with a focus on supporting internal and external stakeholders
 </li>
 <li>
 Ability to handle multiple priorities simultaneously while maintaining quality and efficiency
 </li>
 <li>
 Adaptability to changing organizational needs and evolving business requirements
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion
 </li>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field (preferred)
 </li>
 <li>
 Familiarity with office management software and digital communication tools (preferred)
 </li>
 <li>
 Experience with event coordination and meeting organization (preferred)
 
 </li>
 </ul>
</div>

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region. 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant/Coordinator (UAE National)
Dubai, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:<ul><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</li><li>
Scans documents for electronic storage.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</li><li>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li><li>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Diploma/ degree or High school diploma</li><li>
Prior experience in administration/coordination</li><li>
Fresh graduates are also welcome to apply.</li><li>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li><li>
Only UAE nationals will be considered for this role</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant/Coordinator (UAE National)

Novanos

Job Summary:The Administrative Assistant provides day-to-day administrative and clerical support to ensure smooth office operations. This role involves managing correspondence, maintaining records, coordinating schedules, and assisting management and staff with administrative tasks.Key Responsibilities:<ul><li>Handle phone calls, emails, and general correspondence.</li><li>Maintain and organize files, documents, and records.</li><li>Schedule meetings, appointments, and calendars.</li><li>Prepare reports, letters, and office documents.</li><li>Monitor office supplies and coordinate purchases.</li><li>Support office coordination and internal communication.</li><li>Assist with data entry and basic administrative reporting.</li><li>Provide administrative support to management and departments.</li><li>Assist with scheduling interviews and shortlisting candidates.</li><li>Coordinate with vendors and suppliers for orders.</li><li>Schedule deliveries across UAE based on urgency and requirement.</li></ul>Requirements:<ul><li>Holds Bachelors degree and proven experience in an administrative or office support role</li><li>UAE D/L is an advantage but not mandatory</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Good communication and organizational skills</li><li>Ability to handle confidential information professionally</li><li>Strong attention to detail and time management skills</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>visa process, driver schedule, supplier coordination etc,.: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin Assistant Cum PRO

Explore 2278+ Administrative support in Dubai this March. Find roles across top companies and apply now to boost your career.

2278 administrative support jobs In Dubai

Accountant & Administrative Support (UAE National)

Officer - Corporate Administrative Support Services CEO

Administration Assistant ( UAE National )

Administration Assistant ( UAE National )

Administration Assistant ( UAE National )

Administrative Assistant/Coordinator (UAE National)

Admin Assistant Cum PRO