executive assistant

office manager

administrative assistant

accounts assistant

admin assistant

administrative support

Aswan International Engineering (AIE)

The Role
 Overview We are seeking a highly organized and detail-oriented HR Intern to provide essential administrative and clerical support to the Human Resources department in our Dubai office. This role is ideal for a motivated student or recent graduate looking to gain foundational, hands-on experience in HR administration, compliance, and employee documentation. Key Responsibilities 1. Administrative & Documentation Management • Filing and Records: Maintain and organize both physical and electronic employee files (e.g., personnel files, visa documents, medical records), ensuring all documentation is accurate and compliant with confidentiality policies. • Data Entry: Accurately enter and update employee data (personal details, contract renewals, visa expiry dates, training records) in the HR Information System (HRIS) and internal databases. • Correspondence: Assist in drafting and preparing routine HR letters and documents specific to the UAE, such as NOCs (No Objection Certificates), employment verification letters, and standard internal memos. 2. Recruitment & Onboarding Assistance • Sourcing Support: Assist the recruitment team with posting job advertisements on local and international job boards. • Document Collection: Ensure all new hires submit necessary documents for processing (e.g., attested degree certificates, passport copies, visa documents) and ensure proper filing. • Onboarding Kits: Prepare physical and digital onboarding packets and materials, including employee guides and orientation schedules. • Logistics: Assist in coordinating background checks, medical examination appointments, and ensuring timely visa application follow-up. 3. Employee Relations & Project Support • Communication: Help maintain and update HR notice boards, staff announcements, and internal communication channels. • L&D Logistics: Assist in the planning and execution of employee engagement activities and internal training sessions (booking rooms, setting up virtual links, tracking attendance). • Project Assistance: Provide administrative support for small HR projects, such as preparing data for performance reviews or compiling results for employee satisfaction surveys.
 
Requirements
 Required Qualifications & Skills • Education: Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, or a related field. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new HR software/databases quickly. • Skills: Highly organized, meticulous attention to detail, strong time management skills, and demonstrated ability to manage confidential information with discretion. • Communication: Good verbal and written communication skills in English is essential. Familiarity with basic Arabic professional terms is a plus.
 
About the company
 Aswan International Engineering (AIE) was established in Dubai in 1979. Aswan is a "one stop facility"​ for repair and manufacturing of mechanical components for the oil, marine and heavy industries. Aswan is a part of Al Shirawi Group, a one of the largest and diversified conglomerates in the Middle East and Africa. AIE's reputation extends beyond the shores of UAE and its expertise is recognised internationally. Today, the company is an acclaimed global solution provider whose technical excellence and customer service ranks among the best.

HR Intern - Administrative Support

BMC Software

<div>
 
 Description and Requirements
 
 
 
 
 "At BMC trust is not just a word - it's a way of life!"
 
 
 Hybrid
 
 
 
 Description and Requirements
 
 
 
 "At BMC trust is not just a word - it's a way of life!"
 
 
 
 We are an award-winning, equal opportunity, culturally diverse, fun place to be. Giving back to the community drives us to be better every single day. Our work environment allows you to balance your priorities, because we know you will bring your best every day. We will champion your wins and shout them from the rooftops. Your peers will inspire, drive, support you, and make you laugh out loud!
 
 
 We help our customers free up time and space to become an Autonomous Digital Enterprise that conquers the opportunities ahead - and are relentless in the pursuit of innovation!
 
 
 This role is opened to
 
 Emirati nationals only, in compliance with UAE labor law requirements
 
 . If you are officially recognized as an Emirati citizen by the UAE government and able to provide both an Emirati passport and a Family Book (Khulasat Al Qaid) for verification please apply for the role.
 
 
 Join us as a
 
 Junior Administrative Assistant
 
 in our Sales Team covering the United Arab Emirates!
 
 
 BMC&rsquo;s corporate teams are key to supporting our global organization, helping drive our vision, culture, and success. As part of our Sales Team, you&rsquo;ll play an important role in keeping things organized and running smoothly.
 
 
 
 Here is how, through this exciting role, YOU will contribute to BMC&rsquo;s and your own success:
 
 
 
 <ul>
 <li>
 You will provide general administrative support to the Sales Team, helping with scheduling, coordinating meetings, and managing emails.
 </li>
 <li>
 You will assist with travel arrangements and help organize sales events.
 </li>
 <li>
 You will help keep track of office supplies and place orders when needed.
 </li>
 <li>
 You will support the team by handling data entry, organizing files, and preparing reports as needed.
 </li>
 <li>
 You will learn and grow by working closely with experienced professionals in a fast-paced environment.
 
 
 </li>
 </ul>
 
 To ensure you&rsquo;re set up for success, you will bring the following skillset &amp; experience:
 
 
 
 <ul>
 <li>
 You are organized and detail-oriented, with a willingness to learn and take initiative.
 </li>
 <li>
 You have good communication skills and enjoy working in a team.
 </li>
 <li>
 You are comfortable using basic office software like Microsoft Word, Excel, and Outlook.
 </li>
 <li>
 You can manage multiple tasks and adjust to changing priorities.
 </li>
 <li>
 You have a positive attitude and are eager to develop your skills in a professional setting.
 
 
 </li>
 </ul>
 CA-DNP
 
 
 
 Our commitment to you!
 
 
 
 BMC&rsquo;s culture is built around its people. We have 6000+ brilliant minds working together across the globe. You won&rsquo;t be known just by your employee number, but for your true authentic self. BMC lets you be YOU!
 
 
 If after reading the above, You&rsquo;re unsure if you meet the qualifications of this role but are deeply excited about BMC and this team, we still encourage you to apply! We want to attract talents from diverse backgrounds and experience to ensure we face the world together with the best ideas!
 
 
 BMC is committed to equal opportunity employment regardless of race, age, sex, creed, color, religion, citizenship status, sexual orientation, gender, gender expression, gender identity, national origin, disability, marital status, pregnancy, disabled veteran or status as a protected veteran. If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.
 
 
 BMC Software maintains a strict policy of not requesting any form of payment in exchange for employment opportunities, upholding a fair and ethical hiring process.
</div>

Administrative Support Assistant- United Arab Emirates

Muller's Solutions

<div>M&uuml;ller's Solutions, a leading tech consulting firm specializing in Technology consulting, Managed Services, SAP implementation &amp; Support, and Global Tech Recruitment, is seeking a dedicated and detail-oriented Administrative Assistant who is fluent in Arabic to join our dynamic team. With offices in Germany, Saudi Arabia, United Arab Emirates, and Egypt, we pride ourselves on delivering innovative solutions that drive progress and success for our clients. We empower businesses to optimize operations and streamline their processes.
In this role, you will provide comprehensive administrative support to our team, focusing on enhancing efficiency and coordination within the office. Your contributions will be essential in facilitating communication with our Arabic-speaking clients and stakeholders, ensuring that all administrative tasks are handled promptly and professionally.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Provide administrative support, including handling correspondence, scheduling meetings, and managing calendars</li>
<li>Assist in preparing reports, presentations, and documentation as needed</li>
<li>Serve as a point of contact for Arabic-speaking clients and stakeholders, ensuring clear communication and support</li>
<li>Maintain organized records and files, both digital and physical</li>
<li>Coordinate travel arrangements and logistics for team members</li>
<li>Support the team in project management and other ad-hoc administrative tasks</li>
<li>Contribute to the overall efficiency of the office by implementing best practices in administrative procedures</li>
</ul>Requirements<ul>
<li>Proven experience as an Administrative Assistant or in a similar role</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Excellent organizational and time management skills</li>
<li>Strong attention to detail and problem-solving abilities</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Strong communication and interpersonal skills</li>
<li>Ability to work independently and as part of a team in a fast-paced environment</li>
<li>Knowledge of basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is a plus</li>
</ul>Benefits
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Administrative Assistant (Arabic Speaker)

talabat

Overview Role Summary :A brief role summary including :Role PurposeThis entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.Impact & ScopeThe successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity. Responsibilities Duties & Responsibilities :This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :<ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

TASC Outsourcing

<div>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage organized digital and physical filing systems for contracts, applicant records, and program documentation.
 </li>
 <li>
 Prepare official correspondence, letters, reports, and meeting notes in English and Arabic.
 </li>
 <li>
 Maintain calendars, schedule meetings, and prepare agendas.
 </li>
 <li>
 Act as the main point of contact for applicant and scholar inquiries.
 </li>
 <li>
 Support application intake by collecting and validating documents.
 </li>
 <li>
 Coordinate interview and assessment schedules, invitations, and logistics.
 </li>
 <li>
 Liaise with local and international universities regarding admissions, documentation, and deadlines.
 </li>
 <li>
 Coordinate exchange of official documents such as LOAs, transcripts, and nomination forms.
 </li>
 </ul>
 
 Assist with vendor registration, quotation collection, and PR preparation.
 
 <ul>
 <li>
 Support processing of payment requests, service confirmations, and invoices.
 </li>
 </ul>
 
 Maintain accurate data across internal systems and tracking sheets.
 
 <ul>
 <li>
 Generate progress reports, dashboards, and administrative summaries.
 </li>
 </ul>
</div>

Administrative Coordinator – Immediate joiner

<div>
 As the region&rsquo;s leading local tech organization, we&rsquo;re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.
 
 
 We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.
 
 
 Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.
 
 
 Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.
 
 
 
 Job Description
 
 
 
 
 Role Summary:
 
 
 
 
 A Brief Role Summary Including
 
 
 
 <ul>
 <li>
 Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.
 </li>
 <li>
 Impact &amp; Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.
 
 
 </li>
 </ul>
 
 Duties &amp; Responsibilities
 
 
 
 This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:
 
 
 <ul>
 <li>
 Assisting with day-to-day operations within the department.
 </li>
 <li>
 Providing administrative support to team members.
 </li>
 <li>
 Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
 </li>
 <li>
 Participating in team meetings and contributing ideas and feedback.
 </li>
 <li>
 Handling inquiries and requests from internal and external stakeholders.
 </li>
 <li>
 Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
 </li>
 <li>
 Preparing meeting agendas, taking minutes, and distributing them as needed.
 </li>
 <li>
 Supporting the team with research and data collection for various projects.
 </li>
 <li>
 Providing support in the preparation and review of presentations and other documents.
 </li>
 <li>
 Contributing to process improvement initiatives within the department
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; experience:
 
 
 
 <ul>
 <li>
 High school diploma or above education.
 </li>
 <li>
 Prior experience in an administrative support role is an advantage, but not essential
 
 
 </li>
 </ul>
 
 Skills And Attributes
 
 
 
 <ul>
 <li>
 Familiarity with basic computer applications such as Microsoft Office.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Good verbal and written communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Attention to detail and accuracy in completing tasks.
 </li>
 <li>
 Professional demeanor and positive attitude.
 </li>
 <li>
 Willingness to learn and take on new responsibilities as needed.
 </li>
 <li>
 Ability to maintain confidentiality of sensitive information.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 What you&rsquo;ll receive in return:
 
 
 
 Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!
 
 
 <ul>
 <li>
 Cool Workspace: Our City Walk space is more than an office; it&rsquo;s a creative hub with an atrium, development areas, and lots of greenery. It&rsquo;s designed to inspire.
 </li>
 <li>
 Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
 </li>
 <li>
 Diverse &amp; Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone&rsquo;s welcome in our inclusive environment.
 </li>
 <li>
 Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
 </li>
 <li>
 Fun &amp; Community: Our company events, cultural outings, and sports activities aren&rsquo;t just fun; they&rsquo;re a way to bond with our amazing team.
 </li>
 <li>
 Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we&rsquo;ve got perks that make every day better.
 </li>
 <li>
 Health &amp; Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.
 </li>
 </ul>
</div>

WHITE SEA STAR

The Role
 <ul>
<li>Strong organizational abilities with attention to detail • Experience in handling customer service, responding to inquiries, and providing professional support • Proficient in document management, scheduling, correspondence, and office coordination • Professional, reliable, and able to work efficiently in fast-paced environments • Ability to support management with operational and administrative tasks</li>
</ul>
Requirements
 <ul>
<li>Strong administrative and customer service • With excellent communication skills in Russian and English • Female candidate • Minimum 2 years of administrative experience • Strong organizational and time-management skills</li>
</ul>
About the company
 White Sea Star General Trading LLC. is a leading international trading company specializing in the import and export of a diverse range of products. With a commitment to excellence and a global reach, we connect manufacturers and suppliers with markets around the world, providing high-quality goods and unparalleled service.

Admin

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HR Intern - Administrative Support

Administrative Support Assistant- United Arab Emirates

Administrative Assistant (Arabic Speaker)

Admin / Coordinator (UAE National)

Administrative Coordinator – Immediate joiner

Admin / Coordinator (UAE National)

Admin