executive assistant

administrative assistant

office manager

admin assistant

office administrator

administrative support

Sunset Hospitality Group

Location: Dubai Job Type: Hybrid (Combination of Remote and Office Work) Employment Type: Full-Time / Part-Time Company: Sunset Hospitality GroupAbout Sunset Hospitality Group:Sunset Hospitality Group operates over 86 venues and with presence in 26 countries with a commitment to deliver authentic &amp; diverse hospitality experiences that bring people together, all around the world. SHG has been a pioneer in delivering exceptional hospitality experiences, fostering innovation, and cultivating a collaborative work environment.As part of our commitment to Emiratisation, we are actively seeking talented UAE Nationals to join our diverse and dynamic team in administrative roles across various departments, including HR, Legal, F&amp;B Operations, and more.Key Responsibilities:Responsibilities will vary by department but may include:<ul><li>&middot; Administrative Support in the selected Department.</li><li>&middot; Employee Engagement administration.</li><li>&middot; Support and complete tasks assigned by the operation in charge.</li><li>&middot; Serve as the point of contact between operations and HR departments.</li><li>&middot; Perform general administrative duties as needed.</li></ul>Qualifications and Skills:<ul><li>UAE National with Family Book (as part of the Emiratization program).</li><li>High School or Bachelor&rsquo;s degree in a relevant field is preferred.</li><li>Strong verbal and written communication skills.</li><li>Good knowledge in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking abilities.</li></ul>Job Types: Full-time, Part-time, ContractExpected hours: 15 per weekExperience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant (UAE Nationals only)

Woodlem Park School

Job Location
 
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 Dubai, United Arab Emirates 
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 Experience
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 1 to 2 years 
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 Qualification Level
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 Graduate 
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 Job Function
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 Administration / Commercial Operations 
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 Skillset
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 administrative support , scheduling meetings 
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 Preferred Jobseekers
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 Jobseekers from any country 
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Administrative Assistant Job Location : Dubai, UAE Requirements : Should have experience as an Administrative Assistant Any Nationals 
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Administrative Assistant

Edwards Lifesciences

<div>Role Purpose
Provide administrative support to assigned department, individual, and/or area.
How you'll make an impact:
<ul><li>Plan and execute meetings and events with some supervision (15%)
</li><li>Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management. (15%)
</li><li>Assist in semi-routine and non-routine administrative projects/tasks. (15%)
</li><li>Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management (10%)
</li><li>Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction (10%)
</li><li>Assistance to the company employees with respect to various administrative tasks including (10%):
</li></ul><ul><li>travel arrangements i.e. flight, car rental, accommodation bookings
</li></ul><ul><li>processing and preparation of travel expenses
</li></ul><ul><li>tailoring/finalizing business presentations
</li></ul><ul><li>prepare meeting minutes
</li></ul><ul><li>Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests (5%)
</li><li>Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule (5%)
</li><li>Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor) (5%)
</li><li>Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives) (5%)
</li><li>Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties (5%) 
</li></ul> 
What you'll need: 
 
<ul><li>6+ years of relevant experience, i including exposure to executive-level stakeholder.
</li></ul><ul><li>Strong command of English, both written and verbal.
</li></ul><ul><li>Solid communication and interpersonal skills
</li></ul><ul><li>Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
</li></ul><ul><li>Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
</li></ul><ul><li>Previous experience in event coordination or support is preferred.
</li></ul><ul><li>Quick learner with the ability to adapt to new absorb information within new fields (example &ndash; Cardiology terms, definitions).
</li></ul><ul><li>Background in science or healthcare-related fields is a plus
</li></ul><ul><li>Completes tasks in resourceful and effective ways
</li></ul><ul><li>Ability to manage internal and external confidential information with utmost discretion
</li></ul><ul><li>Works autonomously within established procedures and practices
</li></ul><ul><li>Ability to work in a fast paced, dynamic work environment
</li></ul><ul><li>Strict attention to detail
</li></ul><ul><li>Ability to interact professionally with all organizational levels
</li></ul><ul><li>Pro-active attitude, an enthusiastic, driven, &quot;can-do&quot; attitude rather than waiting for things to happen
</li></ul><ul><li>Highly organized, accurate, consistent and dedicated to performing the internal/external client experience
</li></ul><ul><li>Works well under pressure 
</li></ul> 
What else we look for: 
<div> 
<ul><li>Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health &amp; Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control</li></ul></div></div>

Admin Assistant EEMEA (Maternity Cover 6 months)

Essentiya Cosmetics Trading LLC

Note: Applicants must hold their own visa (Freelancer or Spouse Visa).About the RoleWe&rsquo;re seeking a proactive and detail-oriented Administrative Assistant to support our retail operations team.The ideal candidate will handle office coordination, supplier follow-ups, and inventory data management while ensuring smooth day-to-day operations.Key Responsibilities<ul><li>Manage daily administrative tasks, documentation, and filing systems (digital &amp; physical).</li><li>Prepare letters, reports, and internal correspondence.</li><li>Coordinate with store teams and suppliers regarding updates, shipments, and payments.</li><li>Update and maintain product and stock data on Shopify, InstaShop, and POS systems.</li><li>Track and report stock discrepancies or missing items.</li><li>Maintain compliance and product approval records (Montaji, Dubai Municipality).</li></ul>Requirements<ul><li>Applicants must hold their own visa (Freelancer or Spouse Visa).</li><li>Minimum 1 year of experience in administration or office support (retail/trading preferred).</li><li>Proficient in Microsoft Excel, Word, and Outlook.</li><li>Excellent communication, coordination, and multitasking abilities.</li><li>Organized, reliable, and detail-focused.</li></ul>Why Join UsAt Bomb Cosmetics UAE, we believe in teamwork, creativity, and continuous growth. You&rsquo;ll be part of a dynamic retail environment where your efficiency and initiative will make a visible impact every day.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant / Data Analyst / Web Management

OceanAir Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>

Administrative Assistant - UAE National Only

ITP Media Group

Key Responsibilities
<ul>
<li>Provide administrative support to the Talent Acquisition function within HR.</li>
<li>Schedule and coordinate candidate interviews, assessments, and follow-up communications.</li>
<li>Maintain and update recruitment databases and candidate tracking systems.</li>
<li>Assist in preparing and publishing job postings across recruitment platforms.</li>
<li>Support with CV screening and shortlisting when required.</li>
<li>Draft and prepare offer letters, employment contracts, and on-boarding documentation.</li>
<li>Liaise with hiring managers and internal stakeholders to ensure timely communication and feedback.</li>
<li>Manage calendars, organize meetings, and handle correspondence for the HR Director and HR team.</li>
<li>Compile recruitment reports and maintain accurate hiring metrics.</li>
<li>Perform general administrative tasks including filing, data entry, and document management.</li>
</ul>
Requirements
<ul>
<li>Strong organizational and multitasking skills with excellent attention to detail.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong communication skills, both written and verbal.</li>
<li>Professional, reliable, and proactive with a positive attitude.</li>
</ul>

Talent Acquisition Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)
Dubai, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:
<ul><li>Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
</li><li>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
</li><li>Scans documents for electronic storage.
</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
</li><li>May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
</li><li>Assists junior document control staff to ensure effective implementation of project-specific procedures.
</li><li>Performs other duties commensurate with functional level and responsibilities.
</li><li>Contributes as a team player who is deadline driven and works well with others.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Diploma/ degree or High school diploma
</li><li>Fresh graduates are also welcome to apply.
</li><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li><li>Only UAE nationals will be considered for this role
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Administrative Assistant (UAE National)

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