sales coordinator

administrative assistant

account manager

executive assistant

logistics coordinator

administrative support

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience.
</p><p>As an <b>Administration Assistant </b>you will, provide general administrative services and/or secretarial support. This role is typically focussed on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
</p><p><b>In this role, you will:
</b></p><ul><li>Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
</li><li>Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
</li><li>Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
</li><li>Complete timekeeping activities such as input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
</li><li>Maintain department records for timekeeping and highlight attendance trends or issues to management.
</li><li>Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
</li><li>Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
</li><li>Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax).
</li><li>Order and maintain office stationery supplies, with logs of daily activity.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for the role, you must meet the below requirements:
</b></p><ul><li>10 years of schooling or equivalent and 1+ year of experience in Administration.
</li><li>Experience in an administrative or office environment.
</li><li>Computer literate with working knowledge of Word, Excel etc.
</li></ul><p>P&amp;L Requirement
</p><div><ul><li>Recommended International Qualifications: MCIPS, CIPS, CPP, CSMP, CPSM, IPSCMI qualifications (CIPP, CPPP, CISCP, CICCM, CIPN, CITLP, CISM, CMPO)
</li><li>Master Degree or bachelor&rsquo;s degree in Procurement, Finance, Engineering, MBA equivalent to CIPS or MCIPS.
</li></ul></div><p>Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers to make.
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</p></div>

Administration Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Dubai, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are also welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p><b>
Only UAE nationals will be considered for this role</b></p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant (UAE National)

Emirates Flight Catering

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Administration Assistant will oversee schedules, manage communications, and execute various administrative tasks to ensure the department operates efficiently. This role demands exceptional communication skills, proficiency in administrative functions, and the ability to handle multiple priorities in a dynamic, fast-paced setting.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Result Areas
  </strong>
 </p>
 <ul>
  <li>
   Oversee employee records, manage Coupa requests, ERP ordering processes, and generate invoices to ensure accurate processing and enhance operational efficiency.
  </li>
  <li>
   Coordinate meetings, prioritize tasks, and facilitate effective stakeholder communication to ensure task alignment, timely completion, and improved communication efficiency.
  </li>
  <li>
   Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
  </li>
  <li>
   Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
  </li>
  <li>
   Facilitate seamless interdepartmental communication and coordination to support operational planning and execution.
  </li>
  <li>
   Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
  </li>
  <li>
   Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
  </li>
  <li>
   Handle inquiries and correspondence, providing excellent customer service to both internal and external clients.
  </li>
  <li>
   Assist in organizing Company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Knowledge, Skills &amp; Minimum Experience:
  </strong>
 </p>
 <p>
  Education Qualification:
 </p>
 <p>
  &bull; Higher Diploma Certification.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Work Experience:
 </p>
 <p>
  &bull; Minimum 3 years of administrative experience preferably within the hospitality or airline industry supporting senior management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Skills:
 </p>
 <p>
  &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </p>
 <p>
  &bull; Excellent organizational and time management skills.
 </p>
 <p>
  &bull; Strong written and verbal communication skills.
 </p>
 <p>
  &bull; Ability to handle confidential information with discretion.
 </p>
 <p>
  &bull; Attention to detail and accuracy in work.
 </p>
 <p>
  &bull; Ability to work independently and as part of a team.
 </p>
 <p>
  &bull; Ability to work under pressure and meet tight deadlines.
 </p>
</div>


Trustbend Logistics

<div><p>Trustbend Packers &amp; Movers is seeking a highly organized and proactive <b>Administrative Assistant</b> to support daily office operations in <b>Dubai</b>. The ideal candidate will play a key role in ensuring smooth coordination between departments while maintaining efficient administrative processes within the company.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Provide administrative support to management and operational teams</li>
<li>Handle incoming calls, emails, and customer inquiries professionally</li>
<li>Prepare reports, letters, invoices, and other documentation</li>
<li>Maintain organized filing systems (physical and electronic)</li>
<li>Schedule meetings, appointments, and coordinate office activities</li>
<li>Assist with data entry and record maintenance</li>
<li>Manage office supplies and coordinate with vendors</li>
<li>Support HR and accounts departments with basic administrative tasks</li>
<li>Ensure confidentiality of company information</li>
</ul>
<p><b>Requirements and Skills:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li>
<li>2&ndash;3 years of experience in an administrative role (UAE experience preferred)</li>
<li>Proficiency in MS Office (Word, Excel, Outlook)</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to work under pressure and meet deadlines</li>
<li>Professional attitude and strong attention to detail</li>
</ul>
<p>This role offers a stable opportunity within a growing logistics and relocation company. If you are organized, dependable, and ready to contribute to efficient office operations in <b>Dubai</b>, Trustbend Packers &amp; Movers welcomes your application.</p></div>

Administrative Assistant

Omada Rail Systems

<div><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Executive
</b></li></ul><ul><li><b>Dubai
</b></li></ul><ul><li><b>Assistant and Administration</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.</p><p>
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.</p><p>
   <b>Learn more:</b> <b>www.waagnerbiro-bridgesystems.com</b></p><p><b><br>
About the Role</b></p><p><br>
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.</p><ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Administration Assistant ( UAE National )

NOOR AL AMANAT DOCUMENTS CLEARING SERVICES LLC

<ul><li><b>Document Processing:</b> Type, format, and edit official letters, contracts, reports, and, in some cases, transcribe audio recordings in both Arabic and English.</li><li><b>Government Liaison (PRO):</b> Prepare, submit, and track visa applications, renewals, cancellations, and other documentation through UAE government portals such as GDRFA, MOHRE, Tasheel, and Amer.</li><li><b>Translation &amp; Proofreading:</b> Translate documents between English and Arabic, ensuring accuracy in language, tone, and formatting.</li><li><b>Data Entry &amp; Filing:</b> Efficiently enter data into online systems and maintain, organize, and archive physical and electronic files.</li><li><b>Administrative Support:</b></li></ul><p>Job Type: Full-time</p><p>Pay: AED1,000.00 - AED2,000.00 per month</p>

ARABIC TYPIST

SCAN TECH GENERAL TRADING L.L.C

<p><b>ey Responsibilities</b></p><ul><li><b>Administrative Support:</b> Handling data entry, filing, documenting, processing reports, and managing office supplies.</li><li><b>Operational Coordination:</b> Assisting with daily workflows, implementing new procedures, and coordinating between departments.</li><li><b>Logistics &amp; Inventory:</b> Managing inventory levels, tracking shipments, and handling order forms.</li><li><b>Communication:</b> Acting as a point of contact for vendor relationships and responding to client inquiries.</li><li><b>Human Resources &amp; Scheduling:</b> Supporting onboarding processes for new employees and maintaining team schedules.</li></ul><p>Job Type: Full-time</p><p>Pay: AED5,000.00 - AED6,000.00 per month</p><p>Language:</p><ul><li>ARABIC  (Required)</li></ul>

FEMALE ARABIC SPEAKING operation assistant

Explore 1745+ Administrative support in Dubai this February. Find roles across top companies and apply now to boost your career.

1745 administrative support jobs In Dubai

Administration Assistant

Administrative Assistant (UAE National)

Administration Assistant

Administrative Assistant

Administration Assistant ( UAE National )

ARABIC TYPIST

FEMALE ARABIC SPEAKING operation assistant