executive assistant

administrative assistant

office administrator

office assistant

admin assistant

administrative support

Elegant Engineering and Constructions Pvt Ltd

<p><b>Receptionist / Administrative Assistant &ndash; Job Description</b></p><p>The Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul><p><b>Reports To:</b> HR/Admin Manager or General Manager</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Work Location: In person</p>

Receptionist

Al-Futtaim

<div><p><b>Job Requisition ID: </b>178408</p>
<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p>
<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.</p><p></p><p><br>
<b>
Overview Of The Role:</b></p>
<p>
The Receptionist plays a crucial role in managing the day-to-day administrative functions to ensure a smooth operation of the office. This includes assisting supervisors, providing support to senior staff, and exhibiting professional communication with stakeholders. Success in this role involves proactive problem-solving and creating a positive experience for office visitors and team members.</p><p><br>
<b>
What You Will Do:</b></p>
<ul>
<li>Provide administrative support to ensure efficient operation of the office.</li>
<li>Answer phone calls, schedule meetings, and support visitors.</li>
<li>Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.</li>
<li>Complete operational requirements by scheduling and assigning administrative projects and expediting work results.</li>
<li>Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li>
<li>Exhibit polite and professional communication via phone, e-mail, and mail.</li>
<li>Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies.</li>
<li>Assist in the development of presentations and reports as required.</li></ul><p><br>
<br>
<b>Required Skills To Be Successful:</b></p>
<ul>
<li>Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and attention to detail.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Proactive approach with a focus on creating positive experiences for office visitors and team members.</li></ul><br>
<p><br>
<b>What Qualifies You For The Role:</b></p>
<ul>
<li>Associate's Degree in a related field.</li>
<li>Prior administrative experience.</li>
<li>Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel.</li>
<li>Knowledge of Xero or MYOB packages is an advantage.</li></ul><p></p><p><br>
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.</p><br>
<p></p>
<p>Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate <b>why</b> this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.</p><br>
<p></p>
<p>As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</p></div><p></p>

UAE National_Receptionist

Beauty Bridge Event

<p><b>Position Overview:</b></p><p>We are seeking a dedicated and detail-oriented <b>Administrative Assistant / Coordinator</b> to join our team. This role is crucial in ensuring smooth coordination between our <b>office team, clients, and supervisors</b>, while maintaining efficient administrative and operational processes.</p><p><b>Key ResponsibilitiesSales &amp; Performance Coordination</b></p><ul><li>Prepare <b>sales reports</b> and coordinate with sales staff for all projects.</li><li>Prepare and analyze <b>business reviews</b> for clients to monitor sales team performance.</li><li>Advise the sales team on <b>targets, achievements, and performance metrics</b>.</li></ul><p><b>Staff, Client Coordination &amp; Administrative Support</b></p><ul><li>Coordinate with <b>sales staff, office team, clients, and travel retail officers</b> to ensure compliance with required documentation and procedures.</li><li>Maintain and monitor <b>staff records</b>, ensuring all documents remain valid and up to date.</li><li>Oversee <b>attendance tracking</b>, assign work schedules or shifts, and communicate updates to staff.</li><li>Coordinate <b>interviews and assessments</b> between clients and candidates.</li><li>Assist with <b>job postings, recruitment, and applicant screening</b>.</li><li>Handle <b>client inquiries</b> and maintain strong professional relationships.</li><li>Generate <b>reports related to staff scheduling, attendance, and operations</b>.</li><li>Provide general administrative and operational support to the team.</li></ul><p><b>Compliance &amp; Documentation</b></p><ul><li>Ensure compliance with all applicable <b>rules, regulations, and documentation requirements</b> set by relevant authorities, minimizing delays and avoiding penalties.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's degree in <b>Human Resources, Business Administration, or a related field</b>.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, and Outlook)</b>.</li><li>Ability to work both independently and collaboratively in a team environment.</li><li>High level of attention to detail and accuracy.</li><li>Previous experience in an administrative, coordination, recruitment, or operations role is an advantage but not required.</li></ul><p><b>Important Employment Requirement</b></p><ul><li>All shortlisted candidates will be required to complete a mandatory trial and training period of at least two (2) weeks before visa processing can commence.</li><li>The trial/training period is part of our evaluation process to assess performance, suitability for the role, and overall fit within the team.</li></ul><p>Job Types: Full-time, Permanent, Contract</p><p>Pay: AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>What is your expected salary?</li><li>Are you open to work night shift/graveyard shift?</li></ul><p>Experience:</p><ul><li>administrative assistant: 1 year (Required)</li></ul><p>Language:</p><ul><li>Chinese/Arabic/Russian (Preferred)</li></ul>

Administrative Assistant / Coordinator – (Amenable for Changing Shifts)

Maklad Design

<p><b>WE&rsquo;RE HIRING | DOCUMENT CONTROLLER &amp; ADMIN</b></p><p><b>Maklad Design LLC</b> is looking for a highly organized, proactive, and detail-oriented Document Controller &amp; Admin to join our team in Dubai.</p><p>The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support.</p><p><b>Key Responsibilities</b></p><p><b>Document Control</b></p><ul><li>Maintain and organize all company and project documentation.</li><li>Manage digital and physical filing systems and project folders.</li><li>Maintain document registers, revisions, submissions, approvals, and records.</li><li>File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.</li><li>Ensure documents are properly named, updated, archived, and accessible to authorized personnel.</li><li>Maintain confidentiality of company, employee, financial, and project documentation.</li></ul><p><b>Tender &amp; Prequalification Support</b></p><ul><li>Review tender requirements and prepare document checklists.</li><li>Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.</li><li>Compile and organize tender and prequalification documents for submission.</li><li>Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.</li><li>Follow up with relevant departments to ensure required documents are received before submission deadlines.</li><li>Assist with portal uploads and final tender document preparation.</li><li>Pricing, BOQs, quantity take-offs, costing, and commercial preparation remain the responsibility of the QS and relevant departments.</li></ul><p><b>Administration</b></p><ul><li>Handle general office administration and daily administrative requirements.</li><li>Maintain office inventory, stationery, and supplies.</li><li>Schedule meetings and appointments.</li><li>Prepare and circulate Minutes of Meetings (MOMs).</li><li>Prepare company letters, forms, correspondence, and administrative documents.</li><li>Coordinate documents requiring Management signatures and approvals.</li><li>Maintain administrative trackers, calendars, and renewal schedules.</li><li>Follow up on assigned tasks and outstanding documentation.</li><li>Provide general administrative support to Management and departments.</li></ul><p><b>HR Administrative Support</b></p><ul><li>Assist the HR Manager with HR documentation and administrative requirements.</li><li>Prepare approved offer letters, employment contracts, welcome letters, and related documents.</li><li>Schedule interviews and coordinate candidate appointments.</li><li>Assist with onboarding documentation and new employee induction.</li><li>Maintain employee files, attendance records, leave records, and HR trackers.</li><li>Track probation periods, contract renewals, and employee document expiries.</li><li>Prepare HR correspondence as instructed by the HR Manager.</li></ul><p><b>Requirements</b></p><ul><li>2&ndash;4 years UAE experience in Document Control and/or Administration.</li><li>Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.</li><li>Experience with project documentation, tenders, and prequalification submissions is an advantage.</li><li>Strong Microsoft Office skills.</li><li>Good written and verbal English communication.</li><li>Strong filing, organization, and follow-up skills.</li><li>Ability to prepare professional emails, letters, reports, and MOMs.</li><li>Detail-oriented and able to handle multiple deadlines.</li><li>Able to handle confidential information responsibly.</li><li>Knowledge of HR administration and UAE employment documentation is an advantage.</li></ul><p><b>Position</b>: Document Controller &amp; Admin</p><p><b>Location</b>: Dubai, UAE</p><p><b>Employment Type:</b> Full-Time</p><p><b>Company</b>: Maklad Design LLC</p><p>Interested candidates may send their CV to <b>careers@makladdesign.com</b> with the subject:</p><p><b>Application &ndash; Document Controller &amp; Admin</b></p><p>Pay: AED4,000.00 - AED4,500.00 per month</p><p>Application Question(s):</p><ul><li>Apply only if you have experience here in UAE in documentation.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc) mention it.</li><li>Can you join immediately, if yes, how many days?</li><li>How many years of experience do you have here in UAE as a document controller/admin?</li></ul><p>Work Location: In person</p>

Document Controller/Admin

Travel Bot

<p><b>Job Summary</b></p><p>The Office Boy is responsible for maintaining the cleanliness and organization of the office, assisting employees and visitors with refreshments, and supporting day-to-day administrative and office-related activities. The role requires reliability, good hygiene, punctuality, and a helpful attitude.</p><p><b>Key Responsibilities</b></p><ul><li>Maintain cleanliness and tidiness of the office, including workstations, meeting rooms, pantry, reception area, and common areas.</li><li>Prepare and serve tea, coffee, water, and other refreshments to employees, management, guests, and visitors.</li><li>Keep the pantry clean, organized, and properly stocked.</li><li>Ensure drinking water, tea, coffee, sugar, tissues, and other pantry supplies are available.</li><li>Clean and arrange meeting rooms before and after meetings.</li><li>Assist in photocopying, printing, scanning, filing, and other basic office support activities when required.</li><li>Distribute documents, files, letters, and other materials within the office.</li><li>Assist with receiving and delivering small office packages, documents, and courier items.</li><li>Support HR and Administration with basic office-related tasks.</li><li>Monitor office stationery, pantry supplies, and cleaning materials and inform the concerned person when stock is running low.</li><li>Assist employees and visitors as required while maintaining professional behavior.</li><li>Ensure office equipment and common areas are handled carefully and kept in good condition.</li><li>Dispose of office waste regularly and maintain proper hygiene standards.</li><li>Assist in opening and closing office areas when instructed.</li><li>Perform any other reasonable duties assigned by the HR Manager, Administration, or Management.</li></ul><p><b>Requirements</b></p><ul><li>Previous experience as an Office Boy, Office Assistant, Helper, or similar role is preferred.</li><li>Basic communication skills in English</li><li>Good personal hygiene and professional appearance.</li><li>Ability to follow instructions and complete assigned tasks responsibly.</li><li>Honest, punctual, disciplined, and dependable.</li><li>Ability to work independently and as part of a team.</li><li>Physically capable of carrying out routine office support and cleaning activities.</li></ul><p>Key Competencies</p><ul><li>Reliability and punctuality</li><li>Cleanliness and hygiene</li><li>Positive and helpful attitude</li><li>Professional behavior</li><li>Time management</li><li>Teamwork</li><li>Attention to detail</li><li>Confidentiality and integrity</li></ul><p>Pay: AED1,500.00 - AED2,000.00 per month</p><p>Work Location: In person</p>

Office boy/cleaner

Noorka

<div><p>Noorka Logistics is seeking an experienced and highly organized <b>Office Manager</b> to oversee its daily administrative and office operations in <b>Dubai</b>. This role is ideal for a proactive professional with strong leadership, communication, and organizational skills who can coordinate office activities and support multiple departments. The successful candidate will help maintain an efficient, professional, and productive workplace while ensuring smooth administrative processes.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Manage the day-to-day administrative operations of the office.</li>
<li>Coordinate office activities, schedules, meetings, and appointments.</li>
<li>Supervise administrative staff and allocate daily tasks effectively.</li>
<li>Maintain office supplies, equipment, furniture, and other essential resources.</li>
<li>Coordinate with suppliers, service providers, and external vendors.</li>
<li>Monitor office expenses, purchase requests, and administrative budgets.</li>
<li>Maintain accurate company records, correspondence, and confidential documents.</li>
<li>Support HR activities such as employee onboarding, attendance, leave records, and staff coordination.</li>
<li>Prepare administrative reports and presentations for management.</li>
<li>Organize meetings, business events, travel arrangements, and office functions when required.</li>
<li>Ensure office policies, procedures, and workplace standards are followed.</li>
<li>Coordinate with logistics, finance, warehouse, and other departments to resolve administrative requirements.</li>
<li>Maintain a clean, organized, safe, and professional office environment.</li>
</ul><p><b>Requirements:</b></p>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Office Management, Management</b>, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar position.</li>
<li>Strong knowledge of office administration and business support procedures.</li>
<li>Proficiency in <b>Microsoft Office</b>, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent organizational, multitasking, and time-management skills.</li>
<li>Strong leadership and interpersonal abilities.</li>
<li>Good written and verbal communication skills.</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Strong problem-solving and decision-making capabilities.</li>
</ul><p><b>Skills &amp; Competencies:</b></p>
<ul><li><b>Office administration and operations management</b></li>
<li>Staff coordination and supervision</li>
<li>Vendor and supplier coordination</li>
<li>Budget and expense monitoring</li>
<li>Document and record management</li>
<li>Excellent communication and interpersonal skills</li>
<li>Time management and multitasking</li>
<li>Problem-solving and decision-making</li>
<li>Professionalism and confidentiality</li>
</ul><p><b>Why Join Noorka Logistics?</b></p>
<p>At Noorka Logistics, efficient administration is an important part of maintaining reliable logistics and supply chain operations. This <b>Office Manager</b> position in <b>Dubai</b> offers an excellent opportunity to lead office activities, work closely with experienced professionals, develop your management skills, and build a rewarding long-term career within a growing logistics organization.</p></div>

Office Manager

Keolis

<div><div>To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b></div><br>
<div></div>
<div><b>
 Strategic</b></div><br>
<div></div>
<ul>
<li>Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
</li><li>Track key regional initiatives, ensuring alignment and timely execution.
</li><li>Support preparation of board materials, executive reports, and strategic presentations.</li></ul><br>
<div></div>
<div><b>
 </b><b>Financial
</b></div><ul><li>Manage office and administrative budgets across the regional hub.
</li><li>Monitor and control expenditure related to office operations, travel, and events.
</li><li>Coordinate procurement processes in collaboration with procurement teams.
</li><li>Manage CEO expense tracking, approvals, and reporting</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Serve as the primary point of contact for the CEO with internal and external stakeholders.
</li><li>Manage high-level communications, ensuring professionalism and confidentiality.
</li><li>Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
</li><li>Build and maintain effective relationships with regional and global stakeholders.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Serving the Reception of the MEEA regional office
</li><li>Manage the CEO&rsquo;s calendar, meetings, travel, and correspondence.
</li><li>Ensure efficient day-to-day office operations, including facilities, administration, and office services.
</li><li>Prepare executive-level presentations, reports, and correspondence.
</li><li>Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
</li><li>Coordinate regional reporting cycles, governance tracking, and action registers.
</li><li>Organize corporate events, leadership workshops, and internal forums.
</li><li>Oversee office supplies, vendors, and service providers.
</li><li>Ensure consistency of templates, documentation, and communication standards.</li></ul><br>
<div></div>
<div><b>
Capability / People</b></div>
<ul>
<li>Support coordination of leadership team activities and internal communications.
</li><li>Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
</li><li>Provide administrative support to the wider regional team as required</li></ul><br>
<p></p>
<p><b>
DIMENSIONS</b></p>
<ul>
<li>Support to MEEA Executive team.
</li><li>Oversight of regional office management and administrative operations.
</li><li>Coordination across multiple countries and functions.
</li><li>Management of executive-level engagements, communications, and governance tracking.</li></ul><br>
<div></div>
<div><b>
MINIMUM QUALIFICATIONS</b></div><br>
<div></div>
<div>
<div><div><div><div><b>Min.</b></div></div><div><br>
<div><b>
Required</b></div></div><div><br>
<div><b>
Desirable</b></div></div></div><div><br>
<div>
<div><b>Education</b></div></div><br>
<div>
<ul><li>Degree or Diploma in Business Management, Administration, or a related field.</li>
</ul>
</div><div><ul><li>MBA</li></ul></div><br>
</div><br>
<div><div><div><b>Experience</b></div></div><br>
<div>
<ul><li>Experience in administrative and executive support roles</li>
</ul>
</div><div><ul><li>Experience in administrative and executive support roles in rail industry</li></ul></div><br>
</div><br>
<div><div><div><b>Skills / Training</b></div></div><br>
<div>
<ul><li>Fluent in English</li>
<li>Excellent report preparation skill</li>
<li>Microsoft working knowledge</li>
<li>Strong communication and organizational skills, high discretion</li>
</ul>
</div><div><ul><li>Additional languages &ndash; Preferably French</li></ul></div></div></div></div></div><p></p>

Executive Assistant & Office Manager

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