executive assistant

office administrator

personal assistant

administrative assistant

sales assistant

administrative support

AL SHAALI MOTO TRADING

About Us: Al Shaali Moto is a leading automotive trading company with a focus on innovation, service excellence, and customer satisfaction. We are looking for a detail-oriented and proactive HR Assistant to support our Human Resources operations and ensure smooth day-to-day HR processes.Key Responsibilities:<ul><li>Assist in the recruitment process including job postings, screening resumes, scheduling interviews, and maintaining candidate records</li><li>Support onboarding and offboarding processes ensuring compliance with company policies and UAE Labour Law</li><li>Prepare and maintain employee records both in digital and physical formats</li><li>Assist in processing payroll inputs, leave management, and attendance tracking</li><li>Support in handling employee queries related to HR policies, benefits, and procedures</li><li>Draft HR correspondence such as contracts, letters, and memos</li><li>Assist in organizing training sessions, staff engagement activities, and performance review processes</li><li>Coordinate with PRO for visa processing, renewals, medical insurance, and other government-related documentation</li><li>Ensure compliance with company HR policies and UAE Labour regulations</li><li>Provide general administrative support to the HR department</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>1&ndash;3 years of experience in HR or administrative support role, preferably in the UAE</li><li>Knowledge of UAE Labour Law and HR best practices</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to handle confidential information with professionalism</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthExperience:<ul><li>Recruitment: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Required)</li></ul>

HR Assistant

ManpowerGroup Middle East

<div>
 
 
 Contract:
 
 1 year (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through ManpowerGroup Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
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 Compile and analyze data, conduct research, and prepare confidential reports and presentations.
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 Draft and manage internal communications, correspondence, and documentation.
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 Maintain and update departmental manuals, logs, and filing systems.
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 Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
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 Ensure compliance with company policies and procedures.
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 Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
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 Liaise effectively with internal teams, external clients, and suppliers.
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 Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
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 Assist with financial reporting and budget tracking.
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 Administer DHL, DU, and Amex card processes.
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 Coordinate visa applications and renewals for employees and new joiners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
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 Proven experience in administrative or operations support roles.
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 Strong organizational and multitasking abilities.
 </li>
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 Excellent written and verbal communication skills in English and Arabic.
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 Proficiency in Microsoft Office Suite and database management.
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 Ability to handle sensitive information with discretion.
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 Knowledge of financial processes and reporting is a plus.
 </li>
 </ul>
 
 
</div>

Office Administrator

UNIFORM EXPREES FOR FASHIONS

We are seeking a detail-oriented and proactive Administrative Assistant with a minimum of 2 years of experience in administrative work. The ideal candidate will have strong organizational skills, excellent communication abilities, and must be proficient in Microsoft Excel, specifically in VLOOKUP and Pivot Tables.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, scheduling, and handling correspondence</li><li>Maintain and update records, databases, and filing systems (both digital and paper-based)</li><li>Support the team in preparing reports, presentations, and data analysis using Excel</li><li>Use VLOOKUP and Pivot Tables for data sorting, comparison, and summarization</li><li>Assist in managing calendars, booking meetings, and coordinating travel arrangements</li><li>Maintain office supplies inventory and place orders as needed</li><li>Handle incoming calls, emails, and visitor inquiries professionally</li><li>Provide administrative support to various departments as required</li><li>Ensure all administrative processes run smoothly and efficiently</li></ul>Requirements:<ul><li>Minimum 2 years of experience in an administrative or office assistant role</li><li>Proficiency in Microsoft Excel (including VLOOKUP and Pivot Tables is mandatory)</li><li>Strong attention to detail and organizational skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask and prioritize workload in a fast-paced environment</li><li>Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint)</li><li>Ability to work independently as well as part of a team</li></ul>Preferred Skills:<ul><li>Experience with other software/tools such as Google Workspace, ERP systems, or CRM platforms</li><li>Basic understanding of data analysis and reporting</li><li>Time management and problem-solving skills</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Assistant

Emirates National Investment

<div>
 
 The Receptionist is the first point of contact for all visitors and callers, playing a key role in fostering a welcoming and professional reception experience. This position delivers high-quality reception and administrative support to ensure the office runs smoothly day to day, while enhancing the overall guest and client experience. The Receptionist is responsible for maintaining efficiency and order in reception operations, managing communication channels, and supporting broader administrative functions across the organisation.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Reception:
 
 
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 Greet clients, visitors, and stakeholders with professionalism, hospitality, and courtesy.
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 Provide a positive and polished reception experience aligned with the company&rsquo;s standards of service.
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 Ensure the reception area is well-maintained, presentable, and reflective of the company&rsquo;s high standards.
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 Answer, screen, and direct incoming calls efficiently and professionally.
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 Take accurate messages and ensure timely and appropriate follow-up.
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 Coordinate with internal departments to respond to queries and requests from clients or team members.
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 </ul>
 
 
 
 
 
 Administrative Support:
 
 
 <ul>
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 Manage meeting room bookings, ensuring rooms are properly prepared and equipped for use.
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 Organise courier collections and deliveries.
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 Monitor, order, and replenish office supplies including stationery and pantry consumables.
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 Handle petty cash, invoice processing, and receipt tracking, maintaining accurate records and reports.
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 Support general office administration and maintain efficient day-to-day operations.
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 Liaise with internal teams and external vendors to support facilities and office services.
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 Assist in the coordination of company events, staff activities, or client visits as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Experience, Education, and Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline.
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 Minimum 2 years&rsquo; experience in a similar reception or administrative support role.
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 Previous experience in the real estate sector is an advantage.
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 Fluent in English and Arabic, with excellent verbal and written communication skills.
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 Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
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 Strong organisational and time-management skills, with the ability to multitask and prioritise.
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 Experience in stakeholder coordination and relationship management.
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 Customer service background is desirable.
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 Professional, proactive attitude with strong interpersonal skills and a polished demeanour.
 </li>
 </ul>
</div>

Receptionist

The Loft Fifth Avenue Hair & Beauty Salon

We are seeking a detail-oriented and proactive Administrative Executive to support our team with daily administrative operations. The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and manage multiple tasks remotely.Key Responsibilities:<ul><li>Administrative Support: Maintain digital records, files, and databases.</li><li>Coordination: Ensure smooth communication across all departments.</li><li>Document Management: Assist with document preparation, formatting, and proofreading as well as handle confidential and sensitive information with discretion.</li></ul>Requirements:<ul><li>UAE National (Emirati) with a valid Emirates ID, Passport and Family Book</li><li>Proven experience in an administrative or executive support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills in English and Arabic.</li><li>Excellent time management and multitasking abilities.</li></ul>Benefits:<ul><li>Remote work</li><li>Competitive salary.</li><li>Flexible working hours.</li><li>Opportunities for professional development and training.</li></ul>Job Types: Full-time, FresherPay: AED5,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>Do you have Microsoft Excel skills?</li></ul>

UAE National - Administrative Executive - Remote Work

RAN Real Estate

Job Overview We are seeking a highly organised and proactive Personal Assistant(Female) to provide comprehensive administrative support. The ideal candidate will possess strong clerical skills and a keen attention to detail, ensuring that all tasks are completed efficiently and effectively. This role requires a blend of administrative experience and excellent communication skills to manage various responsibilities in a dynamic environment.Responsibilities<ul><li>Manage schedules, appointments, and travel arrangements for executives or team members.</li><li>Perform data entry tasks accurately and efficiently, maintaining up-to-date records.</li><li>Handle correspondence, including emails and phone calls, demonstrating excellent phone etiquette.</li><li>Prepare documents, reports, and presentations using Microsoft Office and Google Workspace applications.</li><li>Assist with bookkeeping tasks using QuickBooks as needed.</li><li>Organise files and maintain an orderly office environment to enhance productivity.</li><li>Support the team with clerical duties such as photocopying, scanning, and filing documents.</li><li>Collaborate with other departments to ensure smooth operations and effective communication.</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Strong organisational skills with the ability to prioritise tasks effectively.</li><li>Previous administrative or office experience is essential.</li><li>Familiarity with QuickBooks is advantageous but not mandatory.</li><li>Excellent typing skills with attention to detail for data entry tasks.</li><li>Strong clerical abilities including filing, record keeping, and document management.</li><li>Effective communication skills both verbal and written, with a professional phone manner. This position offers an exciting opportunity for individuals looking to develop their career in an administrative capacity while contributing to the success of our team.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Personal Assistant

fäm Properties Dubai

<div>
 
 We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
 </li>
 <li>
 Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
 </li>
 <li>
 Maintain accurate and up-to-date records in our applicant tracking system.
 </li>
 <li>
 Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
 </li>
 <li>
 Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
 </li>
 <li>
 Assist with the planning and execution of recruitment events, such as job fairs and open houses.
 </li>
 <li>
 Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
 </li>
 <li>
 Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and handle sensitive information with discretion.
 </li>
 <li>
 A proactive attitude with a strong customer service orientation.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Arabic Speaker)

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