office assistant

administration manager

production support officer Jobs in Karachi

production support officer

admin assistant

administration supervisor Jobs in Karachi

administration supervisor

administrative support

Jubilee Corporation

Key Responsibilities:<ul><li>Procure office supplies, consumables, electrical items, and other materials by coordinating with local vendors and ensuring timely delivery.</li><li>Prepare and process Purchase Orders (POs), Goods Receipt Notes (GRNs), and Material Issuance Notes (MINs) in the ERP system.</li><li>Coordinate repair and maintenance of office equipment, furniture, electrical items, company facilities, and IT-related assets with external service providers.</li><li>Monitor inventory levels, maintain stock records, and assist in periodic stock verification.</li><li>Coordinate maintenance, servicing, registration, and repair of company motorbikes and ensure all vehicles remain in good working condition.</li><li>Support office operations by delivering and collecting official documents, materials, and equipment between company locations and external stakeholders.</li><li>Obtain quotations, negotiate with vendors, and support cost-effective purchasing activities.</li><li>Assist in organizing meetings, training sessions, seminars, and company events by arranging logistics and required materials.</li><li>Maintain proper documentation, filing, and administrative records while ensuring compliance with company procedures.</li><li>Perform any other outdoor or administrative duties assigned by management.</li></ul>Requirements:<ul><li>Minimum 14 years of education.</li><li>2&ndash;3 years of experience in an outdoor administrative or office support role.</li><li>Good knowledge of local markets, vendors, and procurement processes.</li><li>Basic proficiency in MS Word and Excel.</li><li>Basic understanding of electrical items and office maintenance is preferred.</li><li>Must be able to ride a motorcycle and possess a valid driving license.</li></ul>Work Location: In person

Outdoor Assistant

The Citizens Foundation (TCF)

DescriptionThe Assistant Manager &ndash; Operations is responsible for ensuring the smooth execution of the College's day-to-day operational and administrative activities. The incumbent will oversee facilities management, procurement, vendor coordination, transport operations, inventory management, maintenance, utilities, and operational compliance to ensure an efficient and safe learning environment.Working closely with the Manager &ndash; Systems &amp; Operations, the role serves as the primary operational focal person for the campus by coordinating with internal departments, external vendors, government bodies, and service providers while ensuring uninterrupted academic operations.Job Responsibilities: Area 1: Operations &amp; Facilities Management<ul><li>Ensure the smooth day-to-day operations of the College and maintain a safe, clean, and functional campus environment.</li><li>Supervise housekeeping, security, and maintenance staff while coordinating preventive and corrective maintenance of college facilities, equipment, and utilities.</li><li>Ensure operational readiness for academic activities, examinations, meetings, and events.</li></ul>Area 2: Procurement, Inventory &amp; Vendor Management<ul><li>Coordinate procurement, inventory management, and timely distribution of textbooks, stationery, uniforms, examination materials, and other operational supplies.</li><li>Liaise with approved vendors and service providers, maintain vendor records, verify invoices, and ensure timely processing of procurement and operational requirements.</li></ul>Area 3: Transport &amp; Administrative Support<ul><li>Manage staff and student transport operations, coordinate with transport vendors, monitor vehicle tracking systems, and resolve operational issues.</li><li>Maintain attendance and leave records through NMS, prepare operational reports, process utility bills, and support finance and HR-related administrative activities.</li></ul>Area 4: Coordination &amp; Compliance<ul><li>Coordinate with Regional Office departments, Boards, utility providers, vendors, and other external stakeholders for operational matters.</li><li>Ensure compliance with organizational policies, maintain operational documentation, support audits and inspections, and undertake additional responsibilities assigned by the Manager &ndash; Systems &amp; Operations.</li></ul>Required Skills<ul><li>Strong knowledge of operations and administrative processes</li><li>Proficiency in MS Office, particularly Excel and Word</li><li>Experience using HRIS/NMS and attendance management systems</li><li>Strong vendor and stakeholder management skills</li><li>Good planning, organization, and execution abilities</li><li>Excellent communication and interpersonal skills</li><li>Ability to troubleshoot operational issues under pressure</li><li>Strong documentation and record management skills</li><li>A great work ethic and a knack for continuous improvement</li><li>Alignment with college culture and values of Ardor, Leadership, Integrity, Persistence and Humility</li></ul>EducationBBA/BPA/MBA/MPA/MS or any other relevant qualificationExperience2&ndash;3 years of relevant experience in Operations, Administration, Facilities Management, or Supply Chain. Experience in an educational institution will be preferred.Application Question(s):<ul><li>What is your current salary?</li><li>Please share your expected salary.</li><li>How many total years of experience do you have?</li></ul>Work Location: In person

Assistant Manager –Operations

Islamabad Industrial & Trading Corporation

WE ARE HIRINGPersonal Assistant to the ChairmanWe are looking for a professional, and proactive Personal Assistant to the Chairman to provide executive-level administrative support.Key Responsibilities:<ul><li>Manage the Chairman's schedule, appointments, and meetings.</li><li>Handle correspondence, emails, and confidential documents.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate travel arrangements and official events.</li><li>Perform administrative and executive support tasks as assigned.</li></ul>Requirements:<ul><li>20 years of experience as a Personal Assistant or Executive Assistant.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li><li>Ability to maintain strict confidentiality and work under pressure.</li><li>Computer skills/ IT Skills.</li><li>Email Professionally.</li></ul>Location: Karachi Employment Type: Full-TimeHow to Apply: Interested candidates are requested to send their updated CV to hrdept.elv@gmail.com with the subject line &quot;Application &ndash; Personal Assistant to the Chairman&quot;.Application Deadline: 25-Jul-26Work Location: In person

Personal Assistant to The Chairman (PA)

The Mind Explorer

Job SummaryThe Mind Explorer (TME) is looking for a Front Desk Officer (Female) to be the first point of contact for students, parents, and visitors while ensuring smooth front office and administrative operations. The ideal candidate should possess excellent communication and interpersonal skills, a professional attitude, and a customer-focused approach. Intermediate-qualified candidates and fresh graduates are encouraged to apply. Previous experience as a Receptionist or Front Desk Officer in a school or educational institution will be considered an added advantage.Responsibilities<ul><li>Welcome and assist students, parents, and visitors in a professional and courteous manner.</li><li>Respond to parent and student inquiries through phone calls, WhatsApp, and email.</li><li>Communicate class schedules, updates, reminders, and announcements.</li><li>Maintain student records, attendance, and program-related data.</li><li>Assist in class scheduling, rescheduling, and batch coordination.</li><li>Follow up with students and parents regarding attendance, assessments, renewals, and certifications.</li><li>Coordinate with instructors regarding class updates and student-related matters.</li><li>Support administrative tasks related to admissions, registrations, and documentation.</li><li>Assist in organizing workshops, events, and program activities.</li><li>Escalate concerns or issues to the Head of Communications when necessary.</li><li>Perform other front desk, communication, and administrative duties as assigned.</li></ul>Requirements<ul><li>Previous experience as a Receptionist or Front Desk Officer in a school or educational institution will be considered a plus.</li><li>Fluent spoken and written English will be considered an added advantage.</li><li>Good verbal and written communication skills.</li><li>Basic proficiency in Microsoft Office and Google Workspace.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Ability to multitask and work effectively in a team environment.</li></ul>Work Location: In person

Front Desk Officer (Female)

Hiring Pakistan

A reputable company is hiring a Female Office Coordinator / Office Executive for its office located at I.I. Chundrigar Road, Karachi.The ideal candidate should have good communication skills, basic computer knowledge, and the ability to manage office coordination, quotations, invoices, records, calls, emails, and daily administrative tasks.Job Responsibilities<ul><li>Contact companies and follow up regarding business updates, documents, payments, and pending matters.</li><li>Prepare, manage, and maintain quotations and invoices.</li><li>Handle incoming and outgoing office calls, emails, and professional correspondence.</li><li>Coordinate with clients, companies, management, vendors, and internal staff.</li><li>Maintain office records, files, documents, and computer data.</li><li>Assist the manager in daily office operations and administrative work.</li><li>Keep proper records of quotations, invoices, client communications, and follow-ups.</li><li>Ensure assigned tasks are completed accurately and on time.</li><li>Perform general office coordination and administrative duties as required.</li></ul>Job Requirements<ul><li>Good verbal and written communication skills.</li><li>Basic computer knowledge and internet usage.</li><li>Familiarity with Microsoft Word, Microsoft Excel, email, and office documentation.</li><li>Experience in preparing quotations and invoices will be preferred.</li><li>Strong coordination, follow-up, and record-management skills.</li><li>Responsible, organized, punctual, and professional attitude.</li><li>Ability to work independently and report directly to the manager.</li><li>Female candidates residing in Karachi are encouraged to apply.</li></ul>Job DetailsJob Title: Female Office Coordinator / Office Executive Job Category: Administration, Office Management and Coordination Employment Type: Full-Time Reporting To: Manager Monthly Salary: Rs. 40,000 Working Hours: 10:00 AM to 5:00 PM Job Location: I.I. Chundrigar Road, KarachiCandidates living near I.I. Chundrigar Road, Saddar, Tower, Kharadar, Mithadar, Burns Road, City Railway Station, Civil Lines, Garden, Clifton, Lyari, and nearby Karachi areas will be preferred.Preferred Skills<ul><li>Office coordination</li><li>Office administration</li><li>Quotation preparation</li><li>Invoice management</li><li>Client communication</li><li>Company follow-ups</li><li>Data entry</li><li>Record keeping</li><li>Microsoft Office</li><li>Email handling</li><li>Telephone communication</li><li>Administrative support</li></ul>How to ApplyThis job vacancy is being advertised through Hiring Pakistan, a recruitment and job placement platform connecting qualified candidates with employers in Karachi and across Pakistan.Interested candidates should send their updated CV and clearly mention &ldquo;Female Office Coordinator / Office Executive&rdquo; in the email subject or WhatsApp message.Call or WhatsApp: 0348-2350367 Email: info.hiringpakistan@gmail.comOnly shortlisted candidates will be contacted for an interview.Pay: From Rs40,000.00 per monthApplication Question(s):<ul><li>Are u Female?</li><li>Fill out The Form ? https://bit.ly/jobs-in-pakistan</li></ul>Experience:<ul><li>Office Coordinator: 1 year (Preferred)</li></ul>Work Location: In person

Female Office Coordinator / Office Executive – Karachi

Techtrix System

Sales Coordination acts as the central coordination point between the sales team, customers, and senior management. This role is non-sales / non-quota-bearing and is responsible for managing sales lead follow-ups, quotation preparation and submission, order-to-payment coordination, CRM data integrity, and providing administrative and operational support to Senior Management. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously across departments.Key Responsibilities1. Sales Lead &amp; Follow-Up Management<ul><li>Track, log, and manage all incoming sales leads from various channels (calls, emails, website, referrals, and events) and ensure timely allocation to the relevant sales team member.</li><li>Maintain a structured follow-up schedule for all open leads and proactively remind/coordinate with sales staff to ensure no lead is left unattended.</li><li>Generate periodic lead-status reports (open, in-progress, converted, lost) for management review.</li></ul>2. Sales Team Coordination<ul><li>Work closely with each member of the sales team to track the status of their individual leads, ongoing deals, and customer interactions.</li><li>Act as a single point of contact between the sales team and back-office functions (finance, logistics, technical) to remove bottlenecks in the sales cycle.</li><li>Ensure the entire sales team adheres to standard reporting timelines and follow-up disciplines.</li></ul>3. Quotation Management<ul><li>Prepare accurate, professional, and timely price quotations for the sales team based on inputs provided (pricing, specifications, and terms).</li><li>Review quotations for correctness (pricing, taxes, terms &amp; conditions, validity dates) prior to submission.</li><li>Submit finalized quotations directly to customers and maintain a record/log of all quotations issued, including version history and revisions.</li></ul>4. Customer Coordination (Order-to-Cash Process)<ul><li>Coordinate with customers following quotation submission to facilitate Purchase Order (PO) issuance and confirm order terms.</li><li>Liaise with customers on order formalities, including documentation, delivery timelines, and any approvals required to process the order.</li><li>Track and follow up on payment status with customers and the internal finance team, ensuring timely updates are communicated to relevant stakeholders.</li><li>Maintain organized records of POs, invoices, and payment trackers for each customer/account.</li></ul>5. CRM Management &amp; Data Integrity<ul><li>Coordinate with every sales team member to ensure their respective leads, customer records, and opportunity stages are accurately and consistently updated in the CRM system.</li><li>Conduct regular audits of CRM data to identify gaps, duplicate entries, or outdated information, and follow up with concerned sales staff for correction.</li><li>Generate CRM-based reports/dashboards for management on pipeline health, lead conversion, and team-wise performance metrics.</li></ul>6. Senior Management Support &amp; Executive Coordination<ul><li>Manage day-to-day administrative operations for Senior Management, including scheduling, prioritization, and tracking of pending action items.</li><li>Monitor and follow up on tasks assigned by Senior Management to ensure timely closure across departments.</li><li>Respond to and triage routine emails on behalf of Senior Management, flagging urgent matters and drafting correspondence as required.</li><li>Coordinate and align meeting schedules, including calendar management, meeting logistics, agenda preparation, and minutes of meeting (MoM) where required.</li><li>Act as a liaison between Senior Management and internal/external stakeholders to ensure smooth communication flow.</li></ul>7. Reporting &amp; General Administration<ul><li>Prepare daily/weekly/monthly sales coordination reports covering leads, quotations, pending POs, and payment status.</li><li>Maintain organized digital and physical filing of all sales coordination documents (quotations, POs, invoices, correspondence).</li><li>Support the sales team and Senior Management with any other coordination, documentation, or administrative tasks as assigned.</li></ul>Key Skills &amp; Competencies<ul><li>Strong organizational and multitasking ability with excellent attention to detail</li><li>Excellent verbal and written communication skills (English &amp; Urdu)</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and CRM software (e.g., Salesforce, Zoho, HubSpot, or similar)</li><li>Strong customer service orientation and professional telephone/email etiquette</li><li>Ability to coordinate across multiple teams and manage competing priorities under deadlines</li><li>High level of discretion and confidentiality when handling management and customer information</li><li>Proactive, self-driven, and able to work with minimal supervision</li><li>Strong follow-up discipline and a structured, process-oriented approach to work</li></ul>Qualification &amp; Experience<ul><li>Graduation or Bachelor's degree in Business Administration, Marketing, Commerce, or a related field (Master's preferred)</li><li>Minimum 3&ndash;5 years of experience in sales coordination, sales support, executive assistance, or a similar administrative/coordination &amp; Operational role</li><li>Prior experience working with a CRM system and supporting senior management is strongly preferred</li><li>Experience in quotation preparation, order processing, or back-office sales support will be considered an advantage</li></ul>Key Performance Indicators (KPIs)<ul><li>Turnaround time for quotation preparation and submission</li><li>Lead follow-up timeliness and reduction in unattended/stale leads</li><li>CRM data accuracy and completion rate across the sales team</li><li>Timeliness of PO processing, documentation, and payment status updates</li><li>Responsiveness and quality of support provided to Senior Management (email turnaround, meeting coordination, task closure)</li><li>Accuracy and timeliness of sales coordination reports</li></ul>Compensation &amp; Benefits<ul><li>Monthly Salary: PKR 75,000 (Gross), commensurate with qualification and experience</li><li>Market-competitive benefits as per company policy (e.g., provident fund, medical coverage, leave entitlements)</li><li>Defined career growth path within the Sales &amp; Operations function</li></ul>Working Conditions<ul><li>Standard office hours, Monday to Friday however if required Saturday will also be open (as per company policy)</li><li>On-site role based at the Head Office; may require occasional coordination outside standard hours to align with management or customer schedules</li></ul>Pay: From Rs60,000.00 per monthWork Location: In person

Sales Co-ordinator

Panah Shelter Home (Panah Trust)

Secretary / Receptionist (Full-Time) Eligibility: This position is open to female candidates only.Location: Panah Shelter Home, ST-06, Block-10, Federal B. Area, KarachiPanah Shelter Home is a non-profit organization dedicated to providing shelter, protection, and rehabilitation services to women in need. We are seeking a professional, organized, and courteous Secretary / Receptionist to join our team.Responsibilities<ul><li>Manage the reception desk and welcome visitors professionally.</li><li>Handle incoming and outgoing telephone calls and take messages as required.</li><li>Respond to emails and other correspondence.</li><li>Schedule appointments and maintain calendars.</li><li>Draft letters, reports, meeting minutes, and other office documents.</li><li>Maintain filing systems, records, and confidential documents.</li><li>Receive, sort, and dispatch mail and courier items.</li><li>Keep proper computerized records of residents in the database system.</li><li>Organize recreational activities and programs for National Days and other special occasions.</li><li>Be responsible for the reception area, including maintaining visitor registers and recording visitors' attendance.</li><li>Order and maintain office stationery and supplies.</li><li>Assist in data entry and preparation of reports.</li><li>Support the day-to-day administrative operations of the office.</li><li>Perform any other duties as assigned by Management.</li></ul>Qualification<ul><li>Bachelor's degree from a recognized university.</li><li>Relevant experience as a Secretary or Receptionist, or Administrative Assistant will be preferred.</li><li>Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).</li><li>Good communication, interpersonal, and organizational skills.</li><li>Ability to maintain confidentiality and work in a professional environment.</li></ul>How to ApplyInterested candidates are requested to submit their updated resume within 15 days of the publication of this advertisement.Email: panahhome@gmail.comAddress: Panah Shelter Home ST-06, Block-10, Federal B. Area, KarachiPay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

Secretary / Receptionist (Full-Time) - Female

Explore 179+ Administrative support in Karachi this August. Find roles across top companies and apply now to boost your career.