production support officer Jobs in Karachi

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administrative coordinator Jobs in Karachi

administrative coordinator

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administrative support

Scalemill

Keywords: Administrative support, office management, calendar management, travel coordination, planning and executing corporate events, vendor management, budget tracking, multitasking, compliance and reportingDescription: Responsible for managing daily administrative operations, including record keeping, budgeting, inventory management and event coordination. Handle visitors and correspondence, support internal teams and ensure smooth and efficient office functioning.Timings: 1 pm till 10 pmTasks:Inventory Management<ul><li>Maintain accurate records of office inventory usage and consumption</li><li>Monitor stock levels and proactively ensure the uninterrupted availability of essential supplies</li><li>Oversee procurement and replenishment of items such as office supplies, kitchen materials, masks, tissues and other consumables</li></ul>Vendor Management<ul><li>Maintain an updated database of approved vendors, payment terms and contact details</li><li>Act as the primary liaison between the organization and vendors to ensure smooth communication and service delivery</li><li>Coordinate vendor evaluations and support timely renewals of contracts or service agreements</li></ul>Bills &amp; Payments<ul><li>Record, verify and submit all bills to the accounts department for timely processing</li><li>Maintain and reconcile petty cash for day-to-day operational expenses</li><li>Keep organized records of payments, expenses and invoices</li><li>Track and process utility, internet, maintenance and other building-related bills</li><li>Ensure accuracy and compliance in all administrative payment procedures</li></ul>Office Management &amp; Maintenance<ul><li>Ensure smooth day-to-day functioning of office operations and facilities</li><li>Oversee the maintenance and proper functioning of all office equipment (e.g., ACs, cameras, locks, lighting, etc.)</li><li>Supervise support staff, including managing their shifts and cleaning/sanitization schedules</li><li>Maintain overall office cleanliness and contribute to workspace improvements and aesthetics</li><li>Handle confidential correspondence and documentation with discretion</li><li>Enforce adherence to company SOPs, including safety, etc.</li><li>Manage supply stock and coordinate preventive maintenance and timely repairs of office equipment</li></ul>Asset Management &amp; Maintenance<ul><li>Maintain accurate records of company assets assigned to employees, such as vehicles, mobile devices and other equipment</li><li>Ensure all assets are properly documented, under warranty and serviced regularly as per policy</li><li>Track asset condition, schedule maintenance and ensure compliance with company asset policies</li></ul>Reporting &amp; Documentation<ul><li>Prepare and submit weekly and monthly reports on administrative expenses, payments and office budgets</li><li>Maintain and regularly update company databases</li><li>Develop and manage a systematic filing and record-keeping process for confidential and official documents</li></ul>Events &amp; Employee Engagement<ul><li>Plan, organize and manage in-house and external corporate events</li><li>Collaborate with HR for employee engagement activities, including birthdays, work anniversaries and team events</li><li>Ensure smooth logistics and vendor coordination for all company events</li></ul>Requirements:<ul><li>Proven work experience as an administrative officer, administrator or a similar role</li><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Strong organizational and multitasking skills</li><li>Proficient in Google Workspace, etc.</li><li>Good knowledge of inventory, vendor and expense management</li><li>Excellent communication and coordination skills</li><li>Attention to detail and ability to handle confidential information</li><li>Proactive, reliable and able to work independently</li></ul>Job Type: Full-timeWork Location: In person

Admin Specialist

Cordatus Resource Group

<div>
 We're looking for a proactive and detail-oriented
 
 Administrative Specialist
 
 to support our team with day-to-day administrative and operational tasks. This role is ideal for someone who is organized, dependable, and enjoys keeping things running smoothly behind the scenes.
 
 
 
 Key Responsibilities:
 
 
 
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 Provide administrative support to managers and team members.
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 Manage calendars, coordinate meetings, and prepare documentation.
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 Assist with data entry, reporting, and record maintenance.
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 Handle correspondence and communication in a professional manner.
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 Support with client-related administrative tasks and follow-ups.
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 Perform other operational and administrative duties as needed.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
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 Strong organizational and time management skills.
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 Excellent written and verbal communication in English.
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 Proficiency in Microsoft Office / Google Workspace tools.
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 Ability to work independently and manage tasks efficiently.
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 Comfortable working remotely and aligning with Eastern Time hours.
 
 
 
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 </ul>
 
 What We Offer:
 
 
 
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 Fully remote position with a laptop provided.
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 Supportive, collaborative work environment.
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 Opportunities to learn and grow within the organization.
 
 
 
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 </ul>
 If you're reliable, resourceful, and ready to take ownership of your role, we'd love to hear from you!
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Administrative Specialist (Remote)

Mezrab, Pakistan

Position OverviewMSS is seeking a Project Coordinator cum Typist (Urdu &amp; English) to provide administrative, documentation, and coordination support to ongoing projects in Pakistan. The role requires excellent organizational skills, strong command over Urdu and English typing, and attention to detail in preparing reports, correspondence, and other official materials.Key Responsibilities<ul><li>Assist in planning, coordinating, and monitoring project activities.</li><li>Prepare official letters, reports, and documentation in Urdu and English.</li><li>Maintain proper filing systems (digital and physical) for all project records.</li><li>Coordinate with internal teams and external stakeholders for timely communication and updates.</li><li>Support data entry, meeting notes, and report compilation.</li><li>Provide administrative and logistical assistance for field activities, events, and training sessions.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Social Sciences, Business Administration, or a related field.</li><li>1&ndash;3 years of relevant experience in project coordination or administrative support, preferably in the NGO/development sector.</li><li>Excellent Urdu and English typing skills (mandatory).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Strong written and verbal communication skills.</li><li>Organized, proactive, and able to multitask effectively.</li></ul>MSS is an equal opportunity employer. We are committed to safeguarding and promoting the welfare of children and adults at risk, and we expect all staff and partners to adhere to our safeguarding policiesJob Type: Full-timePay: Rs65,000.00 - Rs75,000.00 per monthWork Location: In person

Project Coordinator cum Typist (Urdu & English)

DigitalOcean

<div>
 Dive in and do the best work of your career at DigitalOcean. Journey alongside a strong community of top talent who are relentless in their drive to build the simplest scalable cloud. If you have a growth mindset, naturally like to think big and bold, and are energized by the fast-paced environment of a true industry disruptor, you&rsquo;ll find your place here. We value winning together&mdash;while learning, having fun, and making a profound difference for the dreamers and builders in the world.
 
 
 We are seeking a highly organized, proactive, and resourceful
 
 Administrative Coordinator
 
 to support the Senior Leadership team at Cloudways. This role is perfect for someone who thrives in a fast-paced environment, has a knack for anticipating needs, and takes pride in enabling leaders to focus on their most impactful work.
 
 
 
 What You'll Be Doing
 
 
 
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 Executive-Level Support: Provide direct support to the SVP &amp; GM and extended senior leadership team, ensuring seamless day-to-day operations and helping prioritize time against the most critical business needs.
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 Calendar &amp; Meeting Management: Own complex scheduling across time zones, coordinate leadership meetings, customer/partner sessions, offsites, and act as a thoughtful gatekeeper.
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 Project &amp; Communication Support: Assist in meeting preparation (agendas, slide decks, follow-ups), track action items, draft communications, and ensure alignment across leadership.
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 Stakeholder Engagement: Develop strong relationships with senior leaders, customers, partners, and internal teams, serving as a trusted point of contact.
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 Event, Travel &amp; Logistics: Manage logistics for leadership offsites, conferences, speaking engagements, and travel arrangements. May also require travel domestically and internationally to support leadership at offsites, meetings, and events.
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 Operational Support: Handle expense reporting and special projects that require discretion, judgment, and follow-through.
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 Confidentiality: Maintain the highest level of integrity and confidentiality when handling sensitive and strategic matters.
 
 
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 </ul>
 
 What You&rsquo;ll Add To Cloudways
 
 
 
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 Proven experience supporting senior executives in a high-growth, fast-paced environment.
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 Exceptional organizational and time-management skills, with the ability to prioritize multiple demands seamlessly.
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 Strong interpersonal and communication skills, with the ability to partner effectively across teams and cultures.
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 High proficiency with GSuite (Gmail, Calendar, Drive, Docs, Sheets, Slides), Zoom, and collaboration tools.
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 Demonstrated ability to draft and edit executive-level correspondence with clarity and professionalism.
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 A proactive problem-solver who thrives on accountability.
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 Positive, can-do attitude with a commitment to teamwork, discretion, and excellence.
 
 
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 </ul>
 
 Why You&rsquo;ll Like Working for DigitalOcean
 
 
 
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 We innovate with purpose. You&rsquo;ll be a part of a cutting-edge technology company with an upward trajectory, who are proud to simplify cloud and AI so builders can spend more time creating software that changes the world. As a member of the team, you will be a Shark who thinks big, bold, and scrappy, like an owner with a bias for action and a powerful sense of responsibility for customers, products, employees, and decisions.
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 We prioritize career development. At DO, you&rsquo;ll do the best work of your career. You will work with some of the smartest and most interesting people in the industry. We are a high-performance organization that will always challenge you to think big. Our organizational development team will provide you with resources to ensure you keep growing. We provide employees with reimbursement for relevant conferences, training, and education. All employees have access to LinkedIn Learning's 10,000+ courses to support their continued growth and development.
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 We care about your well-being. Regardless of your location, we will provide you with a competitive array of benefits to support you from our Employee Assistance Program to Local Employee Meetups to flexible time off policy, to name a few. While the philosophy around our benefits is the same worldwide, specific benefits may vary based on local regulations and preferences.
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 We reward our employees. The salary range for this position is based on market data, relevant years of experience, and skills. You may qualify for a bonus in addition to base salary; bonus amounts are determined based on company and individual performance. We also provide equity compensation to eligible employees, including equity grants upon hire and the option to participate in our Employee Stock Purchase Program.
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 We value diversity and inclusion. We are an equal-opportunity employer, and recognize that diversity of thought and background builds stronger teams and products to serve our customers. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
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 This is an Onsite role
 
 
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</div>

Administrative Coordinator

Milliman

<div>
 
 Key Responsibilities
 
 
 
 <ul>
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 Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
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 Manage vendor relationships, including negotiation, contracting, and timely payment coordination.
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 Handle day-to-day office administration such as facility upkeep, meeting arrangements, and courier handling.
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 Maintain inventory and ensure adequate stock of office supplies.
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 Coordinate with service providers for repairs, maintenance, and utilities.
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 Ensure compliance with company policies and administrative procedures.
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 Perform any other official tasks as and when required by Senior Management
 
 
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 </ul>
 
 What We Offer
 
 
 
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 Competitive salary and benefits.
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 A collaborative and supportive work environment
 
 
 </li>
 </ul>
 
 To Apply:
 
 Submit your CV to Personal Assistant/Administrative Officer
</div>

Personal Assistant/Administrative Officer

Supply Chain Services

Overview: Supports the day-to-day administrative functions of the UK tuition centre for, ensuring smooth communication between staff, students, and parents.Key Responsibilities:<ul><li>Manage student records, attendance, and scheduling</li><li>Handle front-desk duties and parent inquiries</li><li>Assist with enrolment and onboarding processes</li><li>Maintain supplies and coordinate with vendors</li><li>Support tutors with printing, room setup, and materials</li></ul>Requirements:<ul><li>Strong organizational and communication skills</li><li>Proficiency in MS Office and basic database systems</li><li>Experience in an educational or customer-facing role preferred</li></ul>Working Hours:<ul><li>UK Shift: Winter: 01:30pm-10:30pm , Summer : 12:30pm -09:30pm (this is the standard timings and can change as per requirement).</li><li>UK Holiday Calendar: We only follows UK calendar for holidays , no Pakistani Federal Holidays.</li></ul>Employment Type: Permanent and Onsite JobLocation: &quot;Bahria Town Karachi , Mid Way Commercial, 18B &quot;Only Candidates of Bahria town will be contacted .Job Type: Full-timePay: Rs90,000.00 - Rs120,000.00 per monthApplication Question(s):<ul><li>are you residing in Bahria Town Karachi ?</li><li>your salary expectations and Joining date ?</li></ul>Work Location: In person

Admin/Operations Associate- Bahria Town Karachi

Aims School

AIMS School is offering a 12-week paid internship program in the Administration Department. This is a valuable opportunity for undergraduate or graduate female students to gain practical experience in:<ul><li>School administration operations</li><li>Front desk management</li><li>Stock room maintenance</li><li>Other related administrative tasks</li></ul>Program Details:<ul><li>Duration: 12 Weeks</li><li>Timing: 8:00 AM &ndash; 3:00 PM</li><li>Stipend: Rs. 10,000/-</li><li>Future Scope: Outstanding interns will be considered for permanent job opportunities at AIMS School.</li></ul>This internship is designed to develop professional skills, organizational abilities, and workplace confidence, opening doors to a rewarding career in school administration.Visit our campus to fill out a Performa Contact: 0334-7284214 | 0321-2447368 Email: aimsschoolkhi@gmail.com Address: D-21, Al Hilal Society, Opposite Askari Park, Near Allied Bank Street, Gulshan Block 15 Google Maps LocationJob Types: Full-time, Internship Contract length: 12 weeksPay: Rs10,000.00 - Rs15,000.00 per monthWork Location: In person

Internship Opportunity – School Admin Department

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