account manager

operations manager

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administrative support manager

Road and Transport, RTA Dubai

<b><br>Job Title</b><br>Administrative Support Executive - Roads and Transport Authority<br>Job Description<br>Administrative Support Executive - Roads and Transport Authority<br> <br>Employment Overview<br>Job Location: Dubai, UAE<br>Industry: Transportation/Trucking/Railroad<br>Function: Administrative / Clerical<br>Gender: Any<br>Candidate Nationality: UAE Nationals Only<br>Job Type: Full-time<br> <br>Position Overview<br>The Roads and Transport Authority (RTA) is seeking a detail-oriented Administrative Support Executive to join the Corporate Technology Support Services CEO Office. This role involves managing administrative tasks, supporting project management functions, and ensuring smooth coordination of internal and external activities in line with the CEO s directives.<br> <br>What You ll Do<br> <br>* Assist in project administration tasks as directed by the Office Manager and ensure timely completion of assignments.<br>* Support teams and committees by coordinating schedules and attending meetings as required.<br>* Prepare and follow up on monthly performance reports for all CASS departments.<br>* Maintain and update records related to Dubai Government Excellence Program (DGEP) and corporate achievements.<br>* Ensure internal announcements and circulars are distributed promptly across all relevant teams.<br>* Review internal business processes and contribute to process improvement initiatives.<br>* Maintain regular reports in the Committee Tracking System (CTS) and provide updates on progress.<br>* Submit weekly and monthly reports to the Office Manager.<br> <br>Ideal Profile<br> <br>* Bachelor s degree in Business Administration with at least 2 years of relevant experience, or a Diploma with 8 years of experience.<br>* Strong skills in administration, workflow management, and business reporting.<br>* Proficiency in document handling, mail management, and technical reporting.<br>* Excellent communication and organizational skills.<br>* Ability to prioritize multiple tasks and work under pressure.<br>* Knowledge of Dubai Government Excellence Program is a plus.<br> <br><br>

Administrative Support Executive - Roads and Transport Authority

Client of Alert HR Solutions

<p>In this role, you will be responsible in managing day-to-day administrative tasks and maintaining accurate financial records.</p> <p><strong>Role &amp; Responsibilities:</strong></p> <ul> <li>Prepare, review, and maintain accurate and timely financial reports and statements.</li> <li>Manage bookkeeping and accounting records using QuickBooks.</li> <li>Support financial planning, budgeting, and analysis activities.</li> <li>Ensure compliance with accounting standards, policies, and regulatory requirements.</li> <li>Provide general administrative support including coordination of office activities, vendor and client communication, and handling of documentation.</li> <li>Oversee quotation requests, follow-ups, and other routine office correspondence.</li> <li>Maintain organized filing systems and ensure proper record management.</li> <li>Collaborate with internal teams and external stakeholders to facilitate smooth daily operations.</li> <li>Contribute to a professional, collaborative, and efficient work environment</li> </ul>

Administrative Support

adidas

<p></p><div><div><div><div><div><div><div><div><p>PURPOSE &amp; OVERALL JOB SUMMARY:</p></div>
<div>
We are seeking an experienced Executive Assistant to provide comprehensive and strategic support to the Managing Director of Emerging Markets.</div>
<div>
This role sits at the center of a vibrant, fast-paced, and multicultural region. You will anticipate needs, manage sensitive information with discretion, and represent the Managing Director with professionalism and integrity. Acting as a trusted partner, you will enable the MD to focus on strategic priorities while ensuring that every interaction and engagement reflects the excellence and values of adidas Emerging Markets.</div><br>
<p></p>
<div><p>
KEY RESPONSIBILITIES:</p></div>
<div><p>
 CALENDAR &amp; MD PRIORITIES MANAGEMENT</p></div>
<ul>
<li>Full ownership of the MD&rsquo;s calendar across local, regional and Global engagements</li>
<li>Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion</li>
<li>Develop, Manage and Execute MD focused initiatives aligned with the Emerging Markets Calendar priorities</li>
<li>Facilitate MD offsites, meetings and travel, with duties including advance agenda prep, arranging complex travel logistics and relevant travel information and communication of expectations to respective stakeholders</li>
<li>Optimize time management of MD with complex time zones</li>
</ul>
<div><p>TRAVEL &amp; LOGISTICS (T&amp;E)</p></div>
<ul>
<li>Plan and manage complex, multi-destination travel arrangements (flights, hotels, visas, transportation)</li>
<li>Coordinate itineraries and logistics for internal visitors and ensure seamless execution</li>
<li>Track travel budgets, negotiate with vendors, and ensure cost-effectiveness</li>
<li>Comprehensive understanding of Travel Policy and Expenses</li>
<li>Promote sustainable and responsible travel practices across all Emerging Markets</li>
<li>Strong partnership with Global Travel Management and Risk teams as well as dedicated Travel Agency
</li></ul><div><p>ADMINISTRATIVE &amp; CONFIDENTIAL SUPPORT</p></div>
<ul>
<li>Handle sensitive and confidential information with the utmost discretion and professionalism</li>
<li>Draft, edit, and review correspondence, presentations, and internal/external communications on behalf of MD</li>
<li>Maintain and update MDs databases, reports, and documentation with accuracy</li>
<li>Provide PA support to MD ensuring seamless coordination between professional and personal commitments</li>
</ul>
<div><p>STAKEHOLDER &amp; OFFICE COORDINATION</p></div>
<ul>
<li>Serve as the central liaison between the MD and all functional, market and Global leaders</li>
<li>Coordinate external meetings and follow-ups with key partners and stakeholders</li>
<li>Support alignment across leadership teams, ensuring calendar and meeting schedules reflect strategic business priorities and anticipated needs</li>
<li>Lead and manage cross-functional projects and initiatives on behalf of the Executive Office, supporting planning, execution, and delivery across Emerging Markets</li>
<li>Facilitate efficient decision-making, driving organizational alignment, and overseeing projects and initiatives.
</li><li>Collaborate closely with department heads and the EM Executive Assistant community to ensure efficiency, consistency, and alignment across all projects, market visits and meeting arrangements</li>
<li>Strong interpersonal and communication skills, fostering collaboration and alignment across diverse teams</li>
<li>Skilled at influencing and engaging stakeholders across multiple functions and regions, both internal and external</li><br>
</ul>
<p></p><div><p>VIP VISITS &amp; EVENT MANAGEMENT</p></div>
<ul>
<li>Coordinate high-level visits and internal events, managing agendas, logistics, and participant experience</li>
<li>Liaise with venues, suppliers, and partners to ensure smooth execution of events.</li>
<li>Work closely with NTP, legal and events management team for compliance delivery on all events</li>
<li>Project lead and manage end to end operations for MD offsites and conferences</li>
</ul>
<div><p>EXPENSE MANAGEMENT</p></div>
<ul>
<li>Manage Concur claims and related expense processes with accuracy and timeliness</li>
<li>Comprehensive understanding and execution of T&amp;E Policy
</li></ul><div><p>ANTICIPATION &amp; AGILITY</p></div>
<ul>
<li>Anticipate needs, flag issues early, and bring solutions before problems arise</li>
<li>Maintain composure and professionalism under pressure, acting as a stabilizing and reliable partner</li>
</ul>
<div><p>MANAGERIAL RESPONSIBILITIES</p></div>
<ul>
<li>Support performance evaluation processes by coordinating SLT feedback and development planning for Executive Assistant Hub team (e.g., 90-day plans, MYBEST PS)</li>
<li>Provide guidance and mentorship to EA team, fostering collaboration, growth and creating path of succession</li>
<li>Coordinate and manage the Emerging Markets Executive Assistant community to promote best practices, knowledge sharing, effective communication and process improvements</li>
<li>Facilitate clear and consistent communication within the EA Community across all markets</li><br>
</ul>
<p></p><div><p>KEY RELATIONSHIPS:</p></div>
<ul>
<li>Managing Director Emerging Markets
</li><li>Emerging Markets Senior Leadership HUB Team (HR, BD, Finance, Comms, Brand, Supply Chain, Retail)</li>
<li>Emerging Markets General Managers</li>
<li>Emerging Markets Executive Assistants Community
</li><li>Global Board assistants and other Global BU EAs</li>
<li>External client stakeholders
</li><li>Vendor managements and relations</li></ul><br>
<p></p>
<div><p>
</p></div><div><p>PROFILE, SKILLS AND ABILITIES:</p></div>
<ul>
<li>Proven experience supporting C-level or senior executives in a multinational, fast paced and dynamic environment</li>
<li>Strong leadership and project management skills</li>
<li>Exceptional organizational ability and attention to detail, with the capacity to manage multiple complex priorities simultaneously</li>
<li>Excellent interpersonal, communication, and facilitation skills, with a collaborative and culturally aware mindset</li>
<li>Proven ability to build trust and alignment across diverse teams and regions</li>
<li>High degree of discretion, professionalism, and integrity in handling confidential information</li>
<li>Strong problem-solving and decision-making abilities, demonstrating a proactive &ldquo;can-do&rdquo; attitude.</li>
<li>Skilled in stakeholder coordination, networking, and relationship management</li>
<li>Proven ability to streamline administrative processes and drive operational efficiency</li>
<li>Technically proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, MS Teams), Concur, and SuccessFactors.</li>
<li>Emotionally intelligent and a strong team spirit</li>
<li>Previous experience working across complex time zones or within the travel industry is a plus</li>
<li>Fluent in English; additional languages are an advantage.</li></ul><br>
<p></p>
<div><p>
QUALIFICATIONS:</p></div>
<ul>
<li>5 years+ experience supporting C-level or senior leadership
</li><li>Bachelor&rsquo;s degree minimum
</li><li>Experience working in Emerging Markets Countries is a plus.</li></ul><br>
<p></p>
</div></div></div></div></div><div><div><div><p>AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE&rsquo;S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.</p><p>
</p><ul><p>COURAGE: Speak up when you see an opportunity; step up when you see a need..</p>
<p>OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.</p>
<p>INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.</p>
<p>TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.</p>
<p>INTEGRITY: Play by the rules. Hold yourself and others accountable to our company&rsquo;s standards.</p>
<p>RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.</p></ul></div><br>
<p></p>
</div></div><div><div><div><div><br>
<b>AT ADIDAS, WE STRONGLY BELIEVE THAT EMBEDDING DIVERSITY, EQUITY, AND INCLUSION (DEI) INTO OUR CULTURE AND TALENT PROCESSES GIVES OUR EMPLOYEES A SENSE OF BELONGING AND OUR BRAND A REAL COMPETITIVE ADVANTAGE.
</b><br>
<br>
<b>&ndash; CULTURE STARTS WITH PEOPLE, IT STARTS WITH YOU &ndash;
</b><br>
<br>
<b>BY RECRUITING TALENT AND DEVELOPING OUR PEOPLE TO REFLECT THE RICH DIVERSITY OF OUR CONSUMERS AND COMMUNITIES, WE FOSTER A CULTURE OF INCLUSION THAT ENGAGES OUR EMPLOYEES AND AUTHENTICALLY CONNECTS OUR BRAND WITH OUR CONSUMERS.</b><br>
<b>
</b></div></div></div></div></div><div><div><div><div><div><div>JOB TITLE:
<div>Executive Support Manager
</div></div></div></div></div></div><div><div><div><div>BRAND:
</div></div></div></div><div></div><div><div><div><div>LOCATION:
<div>Dubai
</div></div></div></div></div><div><div><div><div>TEAM:
<div>Corporate Services
</div></div></div></div></div><div><div><div><div>STATE:
<div>Duba
</div></div></div></div></div><div><div><div><div>COUNTRY/REGION:
<div>AE
</div></div></div></div></div><div><div><div><div>CONTRACT TYPE:
<div>Full time
</div></div></div></div></div><div><div><div><div>NUMBER:
<div>536601
</div></div></div></div></div><div><div><div><div>DATE:
<div>Oct 28, 2025</div></div></div></div></div></div></div>

Executive Support Manager

<div>
 <strong>
  Purpose &amp; Overall Job Summary
  <br/>
  <br/>
 </strong>
 We are seeking an experienced Executive Assistant to provide comprehensive and strategic support to the Managing Director of Emerging Markets.
 <br/>
 <br/>
 This role sits at the center of a vibrant, fast-paced, and multicultural region. You will anticipate needs, manage sensitive information with discretion, and represent the Managing Director with professionalism and integrity. Acting as a trusted partner, you will enable the MD to focus on strategic priorities while ensuring that every interaction and engagement reflects the excellence and values of adidas Emerging Markets.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Calendar &amp; MD Priorities Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Full ownership of the MD&rsquo;s calendar across local, regional and Global engagements
  </li>
  <li>
   Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
  </li>
  <li>
   Develop, Manage and Execute MD focused initiatives aligned with the Emerging Markets Calendar priorities
  </li>
  <li>
   Facilitate MD offsites, meetings and travel, with duties including advance agenda prep, arranging complex travel logistics and relevant travel information and communication of expectations to respective stakeholders
  </li>
  <li>
   Optimize time management of MD with complex time zones
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel &amp; Logistics (T&amp;E)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan and manage complex, multi-destination travel arrangements (flights, hotels, visas, transportation)
  </li>
  <li>
   Coordinate itineraries and logistics for internal visitors and ensure seamless execution
  </li>
  <li>
   Track travel budgets, negotiate with vendors, and ensure cost-effectiveness
  </li>
  <li>
   Comprehensive understanding of Travel Policy and Expenses
  </li>
  <li>
   Promote sustainable and responsible travel practices across all Emerging Markets
  </li>
  <li>
   Strong partnership with Global Travel Management and Risk teams as well as dedicated Travel Agency
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administrative &amp; Confidential Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle sensitive and confidential information with the utmost discretion and professionalism
  </li>
  <li>
   Draft, edit, and review correspondence, presentations, and internal/external communications on behalf of MD
  </li>
  <li>
   Maintain and update MDs databases, reports, and documentation with accuracy
  </li>
  <li>
   Provide PA support to MD ensuring seamless coordination between professional and personal commitments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Stakeholder &amp; Office Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the central liaison between the MD and all functional, market and Global leaders
  </li>
  <li>
   Coordinate external meetings and follow-ups with key partners and stakeholders
  </li>
  <li>
   Support alignment across leadership teams, ensuring calendar and meeting schedules reflect strategic business priorities and anticipated needs
  </li>
  <li>
   Lead and manage cross-functional projects and initiatives on behalf of the Executive Office, supporting planning, execution, and delivery across Emerging Markets
  </li>
  <li>
   Facilitate efficient decision-making, driving organizational alignment, and overseeing projects and initiatives.
  </li>
  <li>
   Collaborate closely with department heads and the EM Executive Assistant community to ensure efficiency, consistency, and alignment across all projects, market visits and meeting arrangements
  </li>
  <li>
   Strong interpersonal and communication skills, fostering collaboration and alignment across diverse teams
  </li>
  <li>
   Skilled at influencing and engaging stakeholders across multiple functions and regions, both internal and external
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  VIP Visits &amp; Event Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate high-level visits and internal events, managing agendas, logistics, and participant experience
  </li>
  <li>
   Liaise with venues, suppliers, and partners to ensure smooth execution of events.
  </li>
  <li>
   Work closely with NTP, legal and events management team for compliance delivery on all events
  </li>
  <li>
   Project lead and manage end to end operations for MD offsites and conferences
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Expense Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage Concur claims and related expense processes with accuracy and timeliness
  </li>
  <li>
   Comprehensive understanding and execution of T&amp;E Policy
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Anticipation &amp; Agility
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Anticipate needs, flag issues early, and bring solutions before problems arise
  </li>
  <li>
   Maintain composure and professionalism under pressure, acting as a stabilizing and reliable partner
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Managerial Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support performance evaluation processes by coordinating SLT feedback and development planning for Executive Assistant Hub team (e.g., 90-day plans, MYBEST PS)
  </li>
  <li>
   Provide guidance and mentorship to EA team, fostering collaboration, growth and creating path of succession
  </li>
  <li>
   Coordinate and manage the Emerging Markets Executive Assistant community to promote best practices, knowledge sharing, effective communication and process improvements
  </li>
  <li>
   Facilitate clear and consistent communication within the EA Community across all markets
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Relationships
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Managing Director Emerging Markets
  </li>
  <li>
   Emerging Markets Senior Leadership HUB Team (HR, BD, Finance, Comms, Brand, Supply Chain, Retail)
  </li>
  <li>
   Emerging Markets General Managers
  </li>
  <li>
   Emerging Markets Executive Assistants Community
  </li>
  <li>
   Global Board assistants and other Global BU EAs
  </li>
  <li>
   External client stakeholders
  </li>
  <li>
   Vendor managements and relations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Profile, Skills And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience supporting C-level or senior executives in a multinational, fast paced and dynamic environment
  </li>
  <li>
   Strong leadership and project management skills
  </li>
  <li>
   Exceptional organizational ability and attention to detail, with the capacity to manage multiple complex priorities simultaneously
  </li>
  <li>
   Excellent interpersonal, communication, and facilitation skills, with a collaborative and culturally aware mindset
  </li>
  <li>
   Proven ability to build trust and alignment across diverse teams and regions
  </li>
  <li>
   High degree of discretion, professionalism, and integrity in handling confidential information
  </li>
  <li>
   Strong problem-solving and decision-making abilities, demonstrating a proactive &ldquo;can-do&rdquo; attitude.
  </li>
  <li>
   Skilled in stakeholder coordination, networking, and relationship management
  </li>
  <li>
   Proven ability to streamline administrative processes and drive operational efficiency
  </li>
  <li>
   Technically proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, MS Teams), Concur, and SuccessFactors.
  </li>
  <li>
   Emotionally intelligent and a strong team spirit
  </li>
  <li>
   Previous experience working across complex time zones or within the travel industry is a plus
  </li>
  <li>
   Fluent in English; additional languages are an advantage.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5 years+ experience supporting C-level or senior leadership
  </li>
  <li>
   Bachelor&rsquo;s degree minimum
  </li>
  <li>
   Experience working in Emerging Markets Countries is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.
</div>


Confidential Company

<p><strong>HR and Administrative Assistant</strong></p><br/><p><strong>Job Title:</strong> HR Administrative Assistant</p><p><strong>Location: </strong>Dubai</p><p><strong>Working Days/Hours:</strong> Monday to Friday | 9:00 AM – 6:00 PM</p><p><strong>Salary:</strong> AED 2,500 – AED 3,000 (Based on experience)</p><br/><p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented and organized HR Administrative Assistant to join our team. The successful candidate will report directly to the HR Manager and provide vital support in recruitment, administrative duties, and day-to-day HR operations.</p><br/><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in screening CVs and shortlisting candidates</li><li>Schedule and call candidates for interviews</li><li>Maintain and update employee attendance and leave records</li><li>Handle general administrative tasks and documentation</li><li>Order and manage office supplies</li><li>Support HR Manager in daily operations and projects</li></ul>

HR Administrative Assistant

KERZNER INTERNATIONAL LIMITED

<p>The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.</p>
<p>The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.</p>
<p><strong>Key Responsibilities</strong></p>
<ul>
<li>Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience</li>
<li>Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations</li>
<li>Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships</li>
<li>Manage visitor access, security protocols, and guest registration in coordination with building management</li>
<li>Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required</li>
<li>Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues</li>
<li>Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation</li>
<li>Manage incoming and outgoing mail, courier services, and package distribution</li>
<li>Coordinate office events, colleague celebrations, and team-building activities</li>
<li>Maintain office filing systems, records, and documentation ensuring organization and accessibility</li>
<li>Support invoice processing and expense management for office-related purchases and services</li>
<li>Assist with visitor parking arrangements and transportation coordination</li>
<li>Manage office phone system, direct calls, and handle general inquiries professionally</li>
<li>Coordinate with IT department for technology setup, equipment, and troubleshooting support</li>
<li>Support various administrative projects and initiatives as assigned by HR Manager and senior leadership</li>
<li>Ensure office cleanliness, organization, and professional presentation at all times</li>
<li>Maintain confidentiality of sensitive information and handle proprietary materials with discretion</li>
<li>Coordinate with property teams and regional offices for logistics and administrative support as needed</li>
</ul>

Office Administrator

Arab Contractors (Dubai) LLC

<p>The role of a Secretary at a major international construction company like Arab Contractors (Dubai) LLC is a key administrative support position, often reporting to a Senior Manager, Department Head, or Project Director. This role requires exceptional organizational skills, professionalism, and the ability to handle confidential and critical documents.</p><p>Here is a detailed Job Description (JD) for a <strong>Secretary</strong> at Arab Contractors (Dubai) LLC:</p><h2>Secretary Job Description</h2><h3>Company:</h3><p><strong>Arab Contractors (Dubai) LLC</strong></p><h3>Department:</h3><p>Varies (e.g., Administration, Technical Office, Project Management)</p><h3>Job Summary:</h3><p>The Secretary provides comprehensive administrative, secretarial, and organizational support to the assigned Manager or Department. The role is essential for maintaining efficient office operations, managing critical documentation, and facilitating professional communication both internally and externally.</p><h3>Key Responsibilities:</h3><h4>1. Administrative and Office Management</h4><ul><li><strong>Correspondence:</strong> Manage all incoming and outgoing correspondence (emails, letters, faxes, memos), drafting responses on behalf of the Manager, ensuring proper formatting, grammar, and professionalism.</li><li><strong>Filing and Documentation:</strong> Establish and maintain an efficient and confidential physical and electronic filing system for all official documents, contracts, reports, and project records.</li><li><strong>Office Supplies:</strong> Monitor and manage the inventory of office supplies, placing and tracking orders to ensure the team is always adequately equipped.</li><li><strong>Visitor Management:</strong> Act as the first point of contact for the Manager/Department, greeting visitors, answering and screening phone calls, and directing inquiries to the appropriate personnel.</li></ul><h4>2. Schedule and Meeting Coordination</h4><ul><li><strong>Calendar Management:</strong> Proactively manage and coordinate the Manager&#x27;s complex calendar, scheduling internal and external meetings, appointments, and project reviews.</li><li><strong>Meeting Preparation:</strong> Prepare meeting agendas, compile and distribute pre-reading materials, arrange the meeting space (including necessary equipment/refreshments), and take accurate and comprehensive minutes of meetings.</li><li><strong>Travel Arrangements:</strong> Handle and coordinate all travel logistics for the Manager and/or department staff, including flights, accommodation, transportation, and visa documentation.</li></ul><h4>3. Document Control and Report Generation</h4><ul><li><strong>Document Preparation:</strong> Prepare, format, proofread, and edit a variety of official documents, including reports, presentations (e.g., PowerPoint), contracts, proposals, and internal memos, ensuring they adhere to company standards.</li><li><strong>Confidentiality:</strong> Handle sensitive information and confidential project, company, or personnel data with the utmost discretion and integrity.</li><li><strong>Reports:</strong> Assist in gathering data and compiling routine reports (daily/weekly/monthly progress reports, status updates) for submission to senior management or external stakeholders.</li></ul><h4>4. Team and Project Support</h4><ul><li><strong>Liaison:</strong> Coordinate and follow up on actions and communications between the Manager&#x27;s office and other departments (e.g., Finance, HR, Technical Office, Site Teams) to ensure deadlines are met.</li><li><strong>Subcontractor/Supplier Coordination:</strong> Assist with administrative coordination related to subcontractors, vendors, and suppliers, which may include assisting with tracking documentation or initial Local Purchase Order (LPO) preparation.</li><li><strong>Special Projects:</strong> Provide administrative support for various special projects, events, or official company functions as required.</li></ul>

Secretary

Explore 9703+ Administrative support manager in Dubai this November. Find roles across top companies and apply now to boost your career.

9703 administrative support manager jobs IN Dubai

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Administrative Support

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Office Administrator

Secretary