social media specialist

executive assistant

office administrator

administrative assistant

admin assistant

administrative support specialist

Aswaar Consulting DMCC

Overview:As an Administrative Assistant (SSU), you will play a vital role in providing centralized support services to various departments or business units within the organization. The SSU Specialist will be responsible for streamlining processes, optimizing efficiencies, and delivering high-quality services to internal clients. The ideal candidate will possess strong analytical skills, attention to detail, and a customer-centric mindset.Job Description:&middot; Process Optimization: Evaluate existing processes and workflows across departments to identify opportunities for streamlining and standardization.&middot; Service Delivery: Provide centralized support services to internal clients, including but not limited to finance, human resources, procurement, and IT. Serve as a single point of contact for inquiries,requests, and issue resolution.&middot; Transaction Processing: Handle routine transactional tasks, such as invoice processing, expense reimbursement, payroll administration, and vendor management, in accordance with established policies and procedures.&middot; Data Management: Maintain accurate and up-to-date data records, databases, and documentation within the SSU. Ensure data integrity, consistency, and confidentiality in all transactions and communications.&middot; Reporting and Analytics: Generate and analyze reports to track key performance indicators (KPIs), service level agreements (SLAs), and operational metrics. Provide insights and recommendations for process improvements and performance optimization.&middot; Compliance and Governance: Ensure compliance with relevant regulations, policies, and standards governing shared services operations. Monitor adherence to internal controls and compliance requirements to mitigate risks and maintain audit readiness.&middot; Training and Knowledge Sharing: Develop training materials and conduct training sessions for end-users and clients on shared services processes and systems. Foster a culture of knowledge sharing and collaboration within the SSU team and across departments.Qualifications:&middot; Minimum 3 years of administrative experience, customer service, finance operations, human resources, or any related field.&middot; Proficiency in MS Office (Word, Excel, PowerPoint and email support).&middot; Strong analytical and problem-solving skills, with the ability to analyze complex data sets and identify actionable insights.&middot; Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders at all levels of the organization.&middot; Experience in, database management, event management, and file organization.&middot; Excellent written and verbal communication skills.&middot; Ability to work independently, prioritize tasks, and manage multiple deadlines in a dynamic and fast-paced environment.Please submit your CV at careers(at)aswaarconsulting(dot)comJob Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your visa status? Can you join immediately?</li><li>Can you handle pressure and multi-tasking work? Yes or No</li><li>Are you a fast learner?</li><li>Are you well-versed in Microsoft office? Yes or No? </li><li>Do you have experience in booking flights? Yes or No?</li></ul>Experience:<ul><li>Administrative Position: 3 years (Preferred)</li></ul>

Admin Process Specialist

Abaj Contracting LLC

Job Overview:We are seeking a professional, organized, and friendly Receptionist cum Administrative Assistant to be the first point of contact for our company. This role will handle front desk responsibilities while providing administrative support to ensure smooth day-to-day operations. The ideal candidate will have strong communication skills, a customer-oriented mindset, and the ability to multitask.1.Job Responsibilities- Front Desk &amp; Reception Duties:<ul><li>Greet visitors and clients in a professional and welcoming manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li></ul>- Administrative Support:<ul><li>Maintain and update company records, files, and databases.</li><li>Assist in preparing reports, correspondence, and presentations.</li><li>Support HR in coordinating interviews, onboarding, and staff records.</li><li>Support PRO with the documentation and follow ups. </li><li>Handle procurement of office supplies and ensure proper inventory management.</li><li>Assist project teams with document control, scheduling, and coordination tasks.</li></ul>- Office Coordination:<ul><li>Coordinate meeting rooms, arrange refreshments, and manage schedules.</li><li>Ensure the office environment is clean, organized, and well-maintained.</li><li>Support event planning for internal meetings, training sessions, and company functions.</li></ul>2. Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li><li>Minimum 2&ndash;4 years of experience in reception or administrative roles, preferably in the UAE.</li><li>Excellent verbal and written communication skills in English (Arabic is an advantage).</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance and positive, friendly attitude.</li><li>Ability to multitask, prioritize, and work under minimal supervision.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Receptionist cum Admin

Binghatti Holding Limited

Role Overview:We are urgently seeking an experienced Legal &amp; Insurance Admin Support professional to provide day-to-day administrative assistance to the Legal Department while managing the company&rsquo;s insurance portfolio. The role focuses on coordination and renewals rather than technical insurance work.Key Responsibilities:<ul><li>Support the Legal Department with general administrative tasks.</li><li>Maintain and update the company&rsquo;s insurance portfolio.</li><li>Coordinate policy renewals and ensure timely processing.</li><li>Liaise with business units and insurance brokers/companies on new policies and ongoing requirements.</li><li>Act as the main point of contact between the company and insurance service providers.</li><li>Ensure proper documentation and filing of all insurance-related records.</li></ul>Requirements:<ul><li>Previous experience in insurance administration (portfolio maintenance, renewals, and liaison with brokers/companies).</li><li>Background in legal administration is an advantage.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and coordination skills.</li><li>Ability to manage multiple priorities under tight deadlines.</li></ul>Job Type: Full-time

Legal Administrator

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a valid family book.
AECOM is seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Civil Infrastructure leadership team, ensuring seamless coordination of daily activities. This role calls for a detail-oriented professional who can handle confidential information with discretion, serve as a key liaison between executives and internal/external stakeholders, and provide valuable support to strategic decision-making processes.<ul><li>
Provide general administrative assistance to the PCC Management team to ensure efficient day-to-day operations.</li><li>
Handle highly confidential information with professionalism and discretion.</li><li>
Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools to execute tasks efficiently.</li><li>
Attend meetings, take minutes, and track outstanding actions to ensure follow-ups are completed.</li><li>
Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.</li><li>
Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.</li><li>
Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.</li><li>
Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.</li></ul> 

Qualifications 
Minimum Requirements<ul><li>
Diploma or Degree in Business Administration, Office Management, or a related field is preferred.</li><li>
Minimum of 1 year of administrative experience, preferably in a professional services or engineering environment.</li><li>
Proven experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Excellent organizational and multitasking abilities with a keen eye for detail.</li><li>
Strong communication skills, both written and verbal.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
A proactive and positive attitude, with the ability to work both independently and collaboratively.</li><li>
As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Executive Assistant إماراتيين (خلاصة القيد)

The Emirates Group

Business unit Purpose: 
Linencraft is the region*s leading provider of industrial laundry services, processing over 500,000 linen and garment pieces daily. The business serves a diverse customer base that includes over 45 airline clients, 85 hospitality and healthcare customers, 4 institutional clients, 24 dedicated laundry outlets, and multiple hotel on-premises laundries. Operating within a high-volume, time-critical, and quality-sensitive environment, Linencraft*s operations span across complex laundry processes, dry cleaning, and logistics workflows.
 
Job Purpose: 
The job holder is responsible to provide analytical and administrative support that enables the effective execution of initiatives within the Business Support Division. The role focuses on enhancing operational efficiency, supporting business case development, driving data-informed decision-making, and ensuring compliance with internal processes and external standards*'all in alignment with Linencraft*s goals for performance improvement and sustainable growth.
 
Key Result Areas: 
1.Provide analytical and administrative support in the development and execution of business strategies aimed at revenue growth, cost optimization and operational efficiency.
 
2.Assist in preparation of business cases for new projects, service, or customers by gathering relevant data and conducting analysis, and performing due diligence to support informed decision making.
 
3.Maintain and periodically review business policies and standard operating procedures to ensure relevance, compliance, and opportunities for continuous improvement.
 
4.Develop and maintain analytical reports and dashboards using data from production systems and the Laundry Management System (LMS) to share actionable recommendations based on findings.
 
5.Compile and maintain balanced scorecards and monthly performance dashboards to track key performance indicators (KPIs) for management review and business planning.
 
6.Assist in project management activities by tracking progress, coordinating timelines and deliverables with internal teams, to ensure timely execution of initiatives.
 
7.Participate in evaluating operational workflows and recommend process improvements to enhance service delivery, efficiency, and resource utilization.
 
8.Prepare clear, well-structured business documents, reports, presentations, and technical content to support internal communication and strategic initiatives.
 
Adhere to all relevant quality, health, safety, and environmental policies and procedures to ensure alignment with organizational and regulatory standards.
 
Job Context: 
The jobholder plays a critical role in driving operational efficiency by providing comprehensive administrative, analytical, and project coordination support to the Senior Manager Business Supp. This role is instrumental in supporting the execution of key business initiatives, analysing operational data, preparing reports and presentations, and facilitating effective interdepartmental collaboration. The job holder is expected to actively contribute to continuous improvement initiatives and support efforts that enhance productivity, optimize processes, and align with the company*s strategic goals of sustainable growth and service excellence.
 
Minimum Education, Experience and Skills: 
Education Qualification: 
Bachelor*s Degree or equivalent, preferably in Business Administration, Hotel Management, Industrial Engineering or related field.
 
Work Experience: 
Minimum 6 years of experience in a performance improvement/ operations efficiency / administrative or operational support role.
 
Proven experience in analysing, interpreting, and resolving complex data sets in large-scale operational environments.
 
Strong background in business writing and technical reporting, including preparation of clear business documents, analytical reports, and executive presentations.
 
Skills: 
Excellent organizational and time-management skills
 
Ability to manage multiple tasks and projects under tight deadlines.
 
Strong verbal and written communication skills for effective interaction with cross-functional teams and senior stakeholders.
 
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Power BI) and other relevant software tools for data analysis and reporting.
 
Understanding of statistical concepts and financial/accounting principles.
 
Self-motivated, with the ability to work independently and collaboratively in a fast-paced, dynamic environment.
 
Strong problem-solving mindset with a commitment to continuous improvement.
 
High level of accuracy and attention to detail in all work deliverables.
 
Valid UAE Driving License is an advantage.

BUSINESS SUPPORT SPECIALIST

Insights Venture Real Estate

Insights Venture Real Estate is Urgently in need of Property Listing Specialist Cum AdminRole DescriptionThis is a full-time on-site role with Insights Venture Real Estate located in Dubai. The Property Listing Specialist Cum Admin will be responsible for day-to-day tasks associated with supporting real estate sales and leasing teams with critical administrative, compliance, and property listing tasks.Key Responsibilities<ul><li>Scheduling &amp; Coordination</li><li>Office Administration &amp; Record-Keeping</li><li>Sales Support &amp; Operations</li><li>Listing Properties on Different Platforms </li></ul>Benefits3,000 AED - 5,000 AED Basic SalaryIncentives/CommissionEmployment Visa&#8203;Health Insurance&#8203;Simcard with free minutes/internetJob Type: Full-timeExperience: 1 year (Preferred)Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Property Listing Specialist Cum Admin

Naffco

<div></div><div>Experience: 3 - 8 yrs. | Opening: 1
 
Education:Any Graduation 
Nationality: Any Nationality 
Industry Type:Construction / Civil Engineering 
Salary: AED 3,000 - 4,500 ($811 - $1,216)
 
Functional Area:Administration Sep 11,2025 
<div><div>
</div></div><div></div><h3 class="jobSectionHeader">Job Description</h3>
<div>We are seeking an experienced Typist with strong knowledge of UAE labour laws, MOHRE (Ministry of Human Resources &amp; Emiratisation), and immigration procedures. The candidate will be responsible for handling visa applications, cancellations, labour contracts, and other typing tasks related to government portals with accuracy and efficiency.
</div><div><h3 class="jobSectionHeader">Desired Candidate Profile</h3>
<div><h3 class="jobSectionHeader">Key Responsibilities:</h3><ul><li>
Prepare, type, and submit applications for new employment visas, renewals, and cancellations.</li><li>
Process labour contracts and applications through MOHRE portal.</li><li>
Handle Emirates ID applications, medical test typing, and related government forms.</li><li>
Ensure accuracy in data entry and compliance with UAE labour and immigration regulations.</li><li>
Coordinate with PROs and HR for smooth processing of employee documents.</li><li>
Maintain proper records of applications, approvals, and renewals.</li><li>
Stay updated with changes in MOHRE, GDRFA, and other government procedures.</li><li>
Provide typing support for letters, forms, and other administrative documentation.</li></ul><h3 class="jobSectionHeader"> 
Requirements:</h3><ul><li>
Proven experience as a Typist in UAE, specifically with MOHRE &amp; visa processing.</li><li>
Proficiency in MOHRE, Tas&rsquo;heel, GDRFA, and other government portals.</li><li>
Strong typing skills in English (Arabic typing is an added advantage).</li><li>
Familiarity with UAE labour laws and immigration regulations.</li></ul>
</div>Keyword: Typing,Administrative Assistant,Arabic Typing,Typing Specialist,Administrative Clerk,Visa Officer</div></div>

Typist (MOHRE & Visa Applications)

Explore 3425+ Administrative support specialist in Dubai this September. Find roles across top companies and apply now to boost your career.