executive assistant

admin assistant

administrative assistant

office administrator

procurement specialist

administrative support specialist

Independent Resourcing Consultancy Ltd

A prestigious wealth management firm in Dubai is looking for a Wealth Management Administrator to provide administrative support for exceptional client service. The role involves managing client onboarding, maintaining records, and ensuring compliance with regulations. Candidates should have a degree in Finance or Business Administration and administrative experience in a financial services environment. This opportunity offers a dynamic work atmosphere and prospects for professional growth.

Wealth Management Administrator Dubai & Client Services

Dubai Civil Aviation Authority

<p></p><div><div><p>Role Purpose:</p><p>
Provide a wide range of support services to the Director General&rsquo;s office and undertake administrative functions to ensure the implementation pf processes and procedures in a timely and professional manner.</p><p>
Key responsibilities / Duties:</p><p>
1. Enhanced Administrative Support: Provide high-level support to the daily operations of the Director General&rsquo;s Office, including drafting correspondence, minutes of meetings, and reports, while maintaining organized filing systems and contact databases to ensure accuracy and timely accessibility of records.</p><p>
2. Communication and Circulation: Facilitate the internal circulation of official communications, ensuring proper dissemination to management and staff for awareness and necessary action.</p><p>
3. Confidentiality Management: Handle sensitive and confidential information with discretion, ensuring compliance with internal guidelines, and provide recommendations on access privileges as required.</p><p>
4. Deadline Coordination: Draft, Coordinate, monitor, and follow up on deadlines related to DG&rsquo;s Office tasks and actions with internal sectors, government authorities, and external entities.</p><p>
5. Meeting and Visit Logistics: Coordinate logistics for meetings and official visits, ensuring professional standards and seamless execution.</p><p>
6. Visitor and Guest Relations: Oversee the reception and guidance of visitors to the Director General&rsquo;s Office, ensuring professional, courteous, and proactive handling of inquiries or issues.</p><p>
7. Process Support: Support the review and improvement of administrative workflows and document management practices within the Director General&rsquo;s Office, recommending enhancements to increase efficiency.</p><p>
8. Reporting: Provide regular updates to the Director General&rsquo;s Office Manager on ongoing tasks and activities, escalating issues as required.</p><p>
9. Operational Support for Plans and KPIs: Assist in implementing and monitoring DG&rsquo;s Office objectives and KPIs, maintaining related documentation and records on DCAA systems.</p><p>
10. Ensure compliance with non-disclosure and confidentiality agreements, as well as DCAA security policies, to safeguard both government and DCAA confidential information. Address and rectify any ISR audit findings, promptly report security incidents, and engage in ongoing security awareness training to prevent unauthorized access or disclosure.</p><p>
11. Other Duties: Perform other related duties as assigned.</p><div><br>
</div></div><div><p><b>
Qualifications</b></p><div></div><ul><li><br>
Academic Qualifications:</li></ul><p>
Bachelor&rsquo;s degree in Business Management or any equivalent degree.</p><ul><li>Certifications:</li></ul><p>
Executive Secretarial and Office Administration.</p><p>
Advanced Business Communication.</p><ul><li>Professional Experience:</li></ul><p>
(6 to 8) years of relevant experience in executive support, office administration, or related fields.</p></div></div><div></div>

DG’s Office Chief Executive

Dubai Holding

<div>
 <p>
  <strong>
   About Dubai Holding Real Estate:
  </strong>
 </p>
 <p>
  Dubai Holding&rsquo;s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai&rsquo;s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centres, mosques, schools, supermarkets and landscaping.
 </p>
 <p>
  Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Job:
  </strong>
 </p>
 <p>
  An opportunity has arisen for a
  <strong>
   Senior Officer - Administrative
  </strong>
  to join Dubai Holding Real Estate. The job holder will be responsible to provide comprehensive administrative support, including efficient record-keeping to facilitate seamless operation of various departmental activities
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The main duties and responsibilities of this role:
  </strong>
 </p>
 <ul>
  <li>
   Responsible for the end-to-end lifecycle of Purchase Requisitions (PRs) related to services and transportation &mdash; from creation and processing to approval and Purchase Order (PO) issuance &mdash; while maintaining accurate records and tracking in strict compliance with company procurement policies.
  </li>
  <li>
   Handle all GRNs (Goods Receipt Notes) and invoices related to service and transportation PRs, ensuring timely processing and accuracy.
  </li>
  <li>
   Maintain accurate logs and records of departmental transactions &mdash; including receipts, issues, returns, PRs, and POs &mdash; and provide structured data for analysis to identify trends, discrepancies, and opportunities for process improvement.
  </li>
  <li>
   Track monthly expenses and monitor budget consumption to support financial oversight and control.
  </li>
  <li>
   Coordinate and follow up on Purchase Orders, ensuring that services are delivered as per the agreed specifications and terms.
  </li>
  <li>
   Maintain and track parking data, including allocation, usage, and reporting for administrative planning and review.
  </li>
  <li>
   Receive and verify invoices from fleet and service suppliers, confirm accuracy before processing, issue GRNs for delivered services, maintain a clear record and tracker, resolve any discrepancies, and follow up with Finance for timely payment &mdash; all in accordance with company Finance &amp; Accounting policies.
  </li>
  <li>
   Provide operational and administrative support to the services and fleet teams
  </li>
  <li>
   Draft and issue departmental memos, ensuring accurate documentation, formatting, and distribution of internal communications and records as needed
  </li>
  <li>
   Support the administration team in compiling and finalizing the monthly departmental report, including monthly activity summaries and performance insights, to support data-driven decision-making.
  </li>
  <li>
   Assist the Section Head in developing environmentally sustainable practices by reviewing operational trends, supporting reporting requirements, and contributing to the preparation of sustainability-related reports.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About you:
  </strong>
 </p>
 <p>
  The ideal candidate for this position will have the following experience and qualifications:
 </p>
 <ul>
  <li>
   &lsquo;A&rsquo; Level or equivalent. Bachelor&rsquo;s degree in Administration or related - preferred.
  </li>
  <li>
   Knowledge of data collection; Inventory management and reporting
  </li>
  <li>
   Minimum of 1-3 years&rsquo; UAE experience in experience in administration, procurement support, or financial tracking.
  </li>
  <li>
   Proficiency in Ms. Office suite
  </li>
  <li>
   Excellent communication skills in English.
  </li>
  <li>
   Meticulous, well organized.
  </li>
  <li>
   Attention to detail and quality.
  </li>
  <li>
   Cross-functional Collaboration and effective relationship management.
  </li>
  <li>
   Negotiation skills
  </li>
  <li>
   Conflict Resolution
  </li>
  <li>
   Thorough understanding of purchasing cycle (Requisitions, Purchase orders, payments)
  </li>
  <li>
   Efficient Time and Workload Management
  </li>
  <li>
   Inventory Management
  </li>
  <li>
   Ability to work independently and in a team.
  </li>
  <li>
   Strong organizational and problem-solving skills.
  </li>
  <li>
   Accuracy in data entry and record-keeping.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Benefits:
  </strong>
 </p>
 <p>
  At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.
 </p>
</div>


Senior Officer - Administration - Dubai Holding Real Estate

BMC Software

<div>
 <strong>
  Description and Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  "At BMC trust is not just a word - it's a way of life!"
 </strong>
 <strong>
  Hybrid
  <br/>
  <br/>
 </strong>
 Description and Requirements
 <br/>
 <br/>
 <strong>
  "At BMC trust is not just a word - it's a way of life!"
  <br/>
  <br/>
 </strong>
 We are an award-winning, equal opportunity, culturally diverse, fun place to be. Giving back to the community drives us to be better every single day. Our work environment allows you to balance your priorities, because we know you will bring your best every day. We will champion your wins and shout them from the rooftops. Your peers will inspire, drive, support you, and make you laugh out loud!
 <br/>
 <br/>
 We help our customers free up time and space to become an Autonomous Digital Enterprise that conquers the opportunities ahead - and are relentless in the pursuit of innovation!
 <br/>
 <br/>
 This role is opened to
 <strong>
  Emirati nationals only, in compliance with UAE labor law requirements
 </strong>
 . If you are officially recognized as an Emirati citizen by the UAE government and able to provide both an Emirati passport and a Family Book (Khulasat Al Qaid) for verification please apply for the role.
 <br/>
 <br/>
 Join us as a
 <strong>
  Junior Administrative Assistant
 </strong>
 in our Sales Team covering the United Arab Emirates!
 <br/>
 <br/>
 BMC&rsquo;s corporate teams are key to supporting our global organization, helping drive our vision, culture, and success. As part of our Sales Team, you&rsquo;ll play an important role in keeping things organized and running smoothly.
 <br/>
 <br/>
 <strong>
  Here is how, through this exciting role, YOU will contribute to BMC&rsquo;s and your own success:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You will provide general administrative support to the Sales Team, helping with scheduling, coordinating meetings, and managing emails.
  </li>
  <li>
   You will assist with travel arrangements and help organize sales events.
  </li>
  <li>
   You will help keep track of office supplies and place orders when needed.
  </li>
  <li>
   You will support the team by handling data entry, organizing files, and preparing reports as needed.
  </li>
  <li>
   You will learn and grow by working closely with experienced professionals in a fast-paced environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  To ensure you&rsquo;re set up for success, you will bring the following skillset &amp; experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You are organized and detail-oriented, with a willingness to learn and take initiative.
  </li>
  <li>
   You have good communication skills and enjoy working in a team.
  </li>
  <li>
   You are comfortable using basic office software like Microsoft Word, Excel, and Outlook.
  </li>
  <li>
   You can manage multiple tasks and adjust to changing priorities.
  </li>
  <li>
   You have a positive attitude and are eager to develop your skills in a professional setting.
   <br/>
   <br/>
  </li>
 </ul>
 CA-DNP
 <br/>
 <br/>
 <strong>
  Our commitment to you!
  <br/>
  <br/>
 </strong>
 BMC&rsquo;s culture is built around its people. We have 6000+ brilliant minds working together across the globe. You won&rsquo;t be known just by your employee number, but for your true authentic self. BMC lets you be YOU!
 <br/>
 <br/>
 If after reading the above, You&rsquo;re unsure if you meet the qualifications of this role but are deeply excited about BMC and this team, we still encourage you to apply! We want to attract talents from diverse backgrounds and experience to ensure we face the world together with the best ideas!
 <br/>
 <br/>
 BMC is committed to equal opportunity employment regardless of race, age, sex, creed, color, religion, citizenship status, sexual orientation, gender, gender expression, gender identity, national origin, disability, marital status, pregnancy, disabled veteran or status as a protected veteran. If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.
 <br/>
 <br/>
 BMC Software maintains a strict policy of not requesting any form of payment in exchange for employment opportunities, upholding a fair and ethical hiring process.
</div>


Administrative Support Assistant- United Arab Emirates

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div></div><div><br>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
Our newest opportunity is for a talented Senior Document Controller to join our team, based in Dubai.</div><div></div><div><br>
We envisage success in this role to include;</div><ul><li>
Technical knowledge of the Document Control System and processes.</li><li>
Experience planning, allocating and evaluating workloads to meet project requirements through effective time management skills.</li><li>
Detail-orientated skills.</li><li>
Adaptable to change.</li><li>
Strong English communication skills, both written and verbal.</li><li>
Ability to use initiative and provide practical solutions to complex issues and proposing areas for continual improvement.</li><li>
Encourage teamwork to develop and maintain an effective team environment.</li><li>
Manage and maintain all marketing documents, ensuring proper organization, version control, accurate labeling, and secure storage in line with KEO standards.</li><li>
Track and archive marketing materials, including projects, proposals, and presentations, ensuring full compliance for internal audits.
</li><li>Provide daily administrative support to the Marketing Manager and team, including document preparation, formatting, calendar management, meeting coordination, and general office tasks.</li><li>
Support event coordination by handling logistics, documentation, vendor communication, bookings, and maintaining all event-related records.</li><li>
Process and monitor invoices, purchase orders, vendor records, and payment status, liaising with Finance and Procurement for timely approvals.</li><li>
Serve as the primary contact for document requests and facilitate smooth information flow across departments to ensure efficient team operations.<div><div>
</div></div></li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that you will bring a minimum of 1 year career experience partnered with a Degree or Diploma in Business Administration or related field.</div><div></div><p><br>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
</p><p>Our generous remuneration packages are bespoke and provide a wide range of additional benefits to support both national and expatriate employees and their families. We take pride in offering long term and dynamic career opportunities and invest in our people through our global learning, development and leadership programs.
</p><p>We are excited to hear how you can partner with our award winning team and treat all expressions of interest confidentially.</p></div>

Senior Document Controller

House Finder Real Estate LLC

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  House Finder Real Estate LLC is a premium brokerage firm based in Dubai. With extensive experience since 2007, House Finder excels in buying, renting, and selling properties through an in-depth understanding of the market. We specialize in commercial, residential, and off-plan properties, offering a wide range of villas, apartments, townhouses, offices, and retail spaces. Combining local knowledge, professionalism, and passion with the latest technology, we provide unmatched service to help our clients achieve their real estate goals.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  This is a full-time on-site role for an Administrative Specialist located in Dubai, United Arab Emirates. The Administrative Specialist will handle a variety of day-to-day tasks including managing office operations, providing administrative support, coordinating schedules, handling customer inquiries, and ensuring smooth communication flow within the office. The role also involves data entry, document management, and assisting with financial tasks as needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Strong Communication and Customer Service skills
  </li>
  <li>
   Excellent Administrative Assistance and organizational skills
  </li>
  <li>
   Proficient Analytical and Finance skills
  </li>
  <li>
   Ability to work independently and manage multiple tasks efficiently
  </li>
  <li>
   Proficiency in office software and technology
  </li>
  <li>
   Previous experience in the real estate industry is a plus
  </li>
  <li>
   Bachelor's degree in Business Administration, Management, or related field
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  whats app 0501239037 your CV HR@housefinder.ae
 </p>
</div>


Sales Promoter

Roads and Transport Authority

<div>
 <p>
  Roads and Transport Authority is seeking an exceptional candidate for the role of Chief Specialist in Human Resources and Development, with strong expertise in administrative law and a deep understanding of Dubai Government&rsquo;s human resources laws and regulations, in addition to analytical and strategic skills to support the development of HR policies and initiatives
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Review and develop HR policies and procedures in compliance with government regulations
  </li>
  <li>
   Provide legal advice on employee matters, contracts, disciplinary actions, promotions, and employment rights
  </li>
  <li>
   Prepare analytical reports for senior management on legal risks and propose proactive solutions
  </li>
  <li>
   Contribute to designing and developing employee development programs and performance improvement strategies
  </li>
  <li>
   Analyze HR data and provide recommendations to enhance efficiency and workforce planning
  </li>
  <li>
   Participate in administrative investigation committees, employee performance evaluations, and dispute resolutions
  </li>
  <li>
   Review employment contracts and agreements to ensure compliance with government policies
  </li>
  <li>
   Possess deep knowledge of Dubai Government HR laws and regulations, including Dubai Government HR Law, executive regulations, procedural manuals, and practical experience in administrative law applications within a government work environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in law or equivalent
  </li>
  <li>
   Strong skills in legal analysis, memorandum writing, and advisory services
  </li>
  <li>
   Excellent communication skills in Arabic and English
  </li>
  <li>
   Ability to work under pressure and manage priorities effectively
  </li>
 </ul>
 <p>
 </p>
</div>


Chief Specialist - Human resources and Development

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