social media specialist

executive assistant

office administrator

administrative assistant

assistant accountant

administrative support specialist

Bagerz

<div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5><br>
</div><p></p><div><h4 class="jobSectionHeader"><b>Job Description</b><div><div><b><br>
 </b></div></div></h4><p></p><p>Provide friendly and efficient in-person and telephone care.<br>
- Coordinate medical appointments, follow-ups, and diagnostic procedures.<br>
- Manage specialist schedules and confirm patient attendance.<br>
&bull; Document and Administrative Management:<br>
- Receive, classify, and file medical and administrative documentation.<br>
- Prepare reports, memos, and other required documents.<br>
- Handle internal and external correspondence of the clinic.<br>
&bull; Management Support:<br>
- Coordinate meetings and follow up on agreements.<br>
- Manage minor purchases, supply control, and administrative logistics.<br>
&bull; Billing and Collection Support:<br>
- Prepare invoices, receipts, and manage collections from patients and insurers.<br>
- Assist in the management of petty cash and minor payments according to established policies.</p>
<h4 class="jobSectionHeader"><b>
Job Requirements</b></h4>
<ul><li>Education: Technical or university student in administration, executive secretarial work,</li></ul>
administrative nursing, or related fields.<br>
&bull; Experience: Minimum of 2 years in similar positions, preferably in clinics or<br>
hospitals.<br>
&bull; Skills: Proficiency in Microsoft Office, customer service skills,<br>
document writing.
<p>
About Company:</p>
<p>
Bagerz, a dynamic and forward-thinking organization, is committed to delivering excellence across all industries. We are currently on the lookout for passionate professionals who are eager to grow, innovate, and contribute to meaningful projects in a collaborative and fast-paced environment.</p>
</div>
<div><div><h5 class="jobSectionHeader"><b>Job Nature</b></h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Location</b></h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Level</b></h5>
</div><div>Sr. Position
</div></div></div><div></div><div><h3 class="jobSectionHeader"><b>How to Apply</b></h3>
<div></div>Apply Online</div></div><div></div>

Clinical Secretary

Green Field Management Consultancy

<p>Job Purpose:</p><p>To support the finance and administrative operations of the cleaning company by handling accounting tasks, maintaining records, assisting with payroll, supporting HR activities, and providing general administrative support.</p><p>Key Responsibilities:</p><p>Accounting Responsibilities:</p><ul><li>Record and maintain daily financial transactions in Excel.</li><li>Process supplier invoices, payments, and staff reimbursements.</li><li>Monitor accounts receivable and follow up with clients for payments.</li><li>Assist in preparing monthly financial reports, bank reconciliations, and petty cash management.</li><li>Prepare VAT filings and assist with external audits.</li><li>Assist in payroll preparation and maintaining payroll records.</li></ul><p>Administrative Responsibilities:</p><ul><li>Maintain accurate records of employee attendance, leave, and overtime.</li><li>Support recruitment processes by scheduling interviews and maintaining employee files.</li><li>Assist with the onboarding of new employees, including documentation and induction.</li><li>Manage office supplies, equipment, and maintenance requests.</li><li>Coordinate with cleaning supervisors to ensure timesheets and job cards are submitted on time.</li><li>Maintain company documentation, licenses, and renewals.</li><li>Prepare letters, memos, reports, and other documents as required.</li></ul><p>Customer and Operations Support:</p><ul><li>Assist in preparing quotations, contracts, and invoices for clients.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Liaise with clients for documentation and payment follow-up.</li><li>Support field teams with administrative and logistical needs.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Experience:</p><ul><li>Accounting: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Application Deadline: 10/06/2025</p>

Accounts and Administrative Executive

<div><p>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator &ndash; Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It&rsquo;s an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</p></div>
<br><div><ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.
</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.
</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.
</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul></div>
<br><div><ul><li>UAE Nationality (with a valid Family Book).
</li><li>Recent graduate with a Diploma or bachelor&rsquo;s degree in business administration, Communications, or a related field.
</li><li>0&ndash;2 years of work experience.
</li><li>Strong communication and interpersonal skills in both English and Arabic.
</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
</li><li>Professional demeanor with a positive attitude and customer service mindset.
</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.
</li><li>A genuine interest in building a career in corporate services, administration, or HR.
</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.
</li>Flexibility to support occasional internal events or office coordination tasks.<br>
<li>
</li></ul><p></p><p><b>Imagine a better future for you and a better future for us all.
 </b></p><p>Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
 </p><p><b>With us, you can. Apply today.</b></p></div><br><div></div>

Workplace & Admin Coordinator_(Emirati National)

Production Resource Group

<div>Overview:
<div>
The Project Co-ordinator &amp; Operations Support role is a central point of contact for ensuring the smooth day-to-day running of administrative and operational functions across the company. Working closely with the Production Management team, Operations, Heads of Department, and staff, the role provides proactive support in scheduling, logistics, record-keeping, and project coordination. By managing critical processes and maintaining clear communication between teams, this position helps ensure projects and events are delivered efficiently, on time, and to the company&rsquo;s high standards.</div>
Qualifications:
<ul><li>Previous administration experience within an office environment.</li><li>
Strong communication &ndash; fluent in English, both verbal and written, with excellent interpersonal skills.</li><li>
Excellent administrative skills.</li><li>
Able to work independently and perform under pressure.</li><li>
Attention to detail and high level of accuracy</li><li>
Ability to take ownership of problems and act quickly.</li><li>
Competent level of computer skills. ( Microsoft Outlook, Word, Excel)
</li><li>Mature approach to dealing with people at all levels of the organisation.</li><li>
Ability to learn and retain information within a reasonable time frame.</li><li>
Reliable with a good time keeping record.</li><li>
Prepared to work additional hours if necessary.</li></ul>
Responsibilities:
<ul><li>Provide day-to-day administrative support to the team and, where necessary, to the Accounts Department.</li><li>
Implement and maintain procedures to ensure continuity of administrative services at all times.</li><li>
Update the company crew booking system daily to maintain accurate records.</li><li>
Manage daily crew movement reports and lieu days.</li><li>
Coordinate accreditation and catering requirements for each site.</li><li>
Arrange flight and hotel bookings as required for events.</li><li>
Compile shipping documents and maintain records of all equipment shipped in and out of the company.</li><li>
Assist with sourcing freelancers and arranging related logistics and visas.</li><li>
Support purchase order processing.</li><li>
Provide reception cover when required, including typing and distribution of purchase orders.</li><li>
Assist with the Office Manager&rsquo;s duties when necessary.</li><li>
Ensure all company policies, rules, procedures, and obligations are followed in carrying out the above duties.</li></ul><div></div><div><i><br>
The above list of duties and responsibilities is not exhaustive. Employees may be required to undertake additional tasks in line with the general scope and profile of the role.</i></div></div>

Project Coordinator (Events | Office-based)

Bybit

<div>
 <p>
  <strong>
   About Bybit
  </strong>
 </p>
 <p>
  Established in March 2018, Bybit is one of the fastest growing cryptocurrency derivatives exchanges, with more than 70 million registered users. We offer a professional platform where crypto traders can find an ultra-fast matching engine, excellent customer service and multilingual community support. We provide innovative online spot and derivatives trading services, mining and staking products, as well as API support, to retail and institutional clients around the world, and strive to be the most reliable exchange for the emerging digital asset class.Our core values define us. We listen, care, and improve to create a faster, fairer, and more humane trading environment for our users. Our innovative, highly advanced, user-friendly platform has been designed from the ground-up using best-in-class infrastructure to provide our users with the industry's safest, fastest, fairest, and most transparent trading experience. Built on customer-centric values, we endeavour to provide a professional, 24/7 multi-language customer support to help in a timely manner.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As of today, Bybit is one of the most trusted, reliable, and transparent cryptocurrency derivatives platforms in the space.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Overview
  </strong>
 </p>
 <p>
  We are now seeking a dynamic and experienced Global Administration Lead to lead our administrative functions of our offices across multiple locations.
 </p>
 <p>
  <strong>
   Job Title:
  </strong>
  Administration Lead
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   <u>
    Administrative Management
   </u>
  </strong>
 </p>
 <p>
  <strong>
   Office Operations:
  </strong>
 </p>
 <ul>
  <li>
   Oversee smooth office operations and upkeep, including cleanliness, reception services, mail distribution, and general workspace organization.
  </li>
  <li>
   Maintain office policies and procedures to optimize workflow and resource utilization.
  </li>
  <li>
   Manage company phones, security passes, and other office-related administrative tasks.
  </li>
  <li>
   Manage office lease renewal matters and office relocation project (if any)
  </li>
 </ul>
 <p>
  <strong>
   Employee Services (Onboarding/Offboarding &amp; Engagement):
  </strong>
 </p>
 <ul>
  <li>
   Manage and coordinate the onboarding/offboarding processes, including required documentation, equipment, and orientation.
  </li>
  <li>
   Conduct new joiners&rsquo; orientation to familiarize them with office protocols and policies.
  </li>
  <li>
   Oversee visa applications for business travellers and ensure timely processing.
  </li>
  <li>
   Manage and coordinate relocation travel bookings and logistics.
  </li>
  <li>
   Plan and execute employee engagement events, team-building activities, and internal meetings to foster a positive and collaborative work environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Facilities &amp; Resources Management
   </u>
  </strong>
 </p>
 <p>
  <strong>
   Facilities Management:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with building management for maintenance, repairs, and other property-related matters.
  </li>
  <li>
   Implement and maintain standardized facilities management procedures, including electricals, door security, cleaning schedules, lease management, and safety guidelines.
  </li>
 </ul>
 <p>
  <strong>
   Office Supplies &amp; Equipment:
  </strong>
 </p>
 <ul>
  <li>
   Monitor inventory levels of office supplies (stationery, pantry items, etc.) and ensure timely procurement and distribution.
  </li>
  <li>
   Manage office equipment lifecycle, including acquisition, maintenance, and disposal, to support business needs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Procurement Management for Admin Scope
   </u>
  </strong>
 </p>
 <p>
  <strong>
   Vendor Negotiations &amp; Contracts:
  </strong>
 </p>
 <ul>
  <li>
   Identify, evaluate, and select vendors for various office needs including merchandise, stationery, facilities services etc.
  </li>
  <li>
   Negotiate contracts, pricing, and service-level agreements to achieve cost savings and quality deliverables.
  </li>
 </ul>
 <p>
  <strong>
   Merchandise (Merch) Management:
  </strong>
 </p>
 <ul>
  <li>
   Oversee shipping merch processes. Budget planning, request collection, production timeline coordination, and quality assurance.
  </li>
  <li>
   Maintain an organized inventory of promotional materials and oversee the distribution or shipping of items as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Financial Oversight &amp; Payment Management
   </u>
  </strong>
 </p>
 <p>
  <strong>
   Office-Related Payments:
  </strong>
 </p>
 <ul>
  <li>
   Oversee the processing and management of payments related to rent, property management fees, courier fees, office procurement, and employee benefits.
  </li>
  <li>
   Collaborate with Finance to ensure timely and accurate invoicing, payment approvals, and budget tracking.
  </li>
 </ul>
 <p>
  <strong>
   Budgeting &amp; Cost Control:
  </strong>
 </p>
 <ul>
  <li>
   Prepare and manage annual administrative and procurement budgets.
  </li>
  <li>
   Monitor expenses, identify cost-saving opportunities, and present regular reports on spending and vendor performance.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Job Requirements
   </u>
  </strong>
 </p>
 <p>
  <strong>
   Education &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent in Business Administration, Management, or a related field.
  </li>
  <li>
   Proven experience in administrative, facilities, or procurement roles, preferably in a managerial capacity.
  </li>
 </ul>
 <p>
  <strong>
   Technical &amp; Soft Skills:
  </strong>
 </p>
 <ul>
  <li>
   Strong negotiation and vendor management skills.
  </li>
  <li>
   Excellent organizational and multitasking abilities, with keen attention to detail.
  </li>
  <li>
   Proficient in MS Office Suite (Word, Excel, PowerPoint).
  </li>
  <li>
   Strong communication and interpersonal skills to collaborate effectively across teams and with external stakeholders.
  </li>
  <li>
   <strong>
    English and Chinese
   </strong>
   is a must.
  </li>
 </ul>
 <p>
  <strong>
   Attributes:
  </strong>
 </p>
 <ul>
  <li>
   Self-motivated, with the ability to prioritize and execute tasks under pressure.
  </li>
  <li>
   Problem-solver with a proactive attitude.
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information with integrity.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Specialist

Emirates International Facility Management (EIFM)

<p><b>Roles and Responsibilities</b></p><ul><li>Coordinate and manage departmental schedules, ensuring efficient use of time and resources for meetings and events.</li><li>Prepare and maintain accurate records, reports, and documentation, facilitating smooth information flow and retrieval.</li><li>Organize and facilitate departmental events and meetings, handling logistics to ensure everything runs seamlessly.</li><li>Implement and maintain filing systems, both physical and digital, promoting organization and easy access to information.</li><li>Provide administrative support to team members, including scheduling travel arrangements and managing correspondence.</li></ul><p><b>Desired Candidate Profile</b></p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software to enhance productivity.</li><li>Strong verbal and written communication skills in English, with the ability to engage effectively with diverse stakeholders.</li><li>Flexibility to adapt to changing priorities and workloads, demonstrating resilience in a dynamic corporate landscape.</li></ul><p>Job Type: Part-time</p><p>Pay: AED5,000.00 per month</p><p>Expected hours: 16 per week</p>

Department Assistant - UAE National

flydubai

<div>MAIN OBJECTIVE OF ROLE:
<div>
To provide comprehensive administrative, operational, and financial support to the Multi-Crew Pilot Licence (MPL) program by coordinating student scheduling, managing training logistics, and overseeing program budgets, payments, and vendor coordination, ensures smooth day-to-day program management, compliance with regulatory and internal standards, and supports long-term planning and program efficiency through analytics, performance tracking, and informed decision-making.</div>
KEY RESPONSIBILITIES:
<ul><li>Coordinates the onboarding process for MPL cadets, ensuring timely completion of documentation, induction, and access to systems/tools.</li><li>
Maintains and updates training records, reports, and student databases in compliance with regulatory and internal standards.</li><li>
Assists in the development and maintenance of training plans, cadet roadmaps, and weekly/monthly schedules.</li><li>
Liaises with internal departments (HR, Finance, Operations) to ensure cadets&rsquo; needs are met during each training phase.</li><li>
Monitors student attendance, leave, performance records, and escalates any issues proactively to management.</li><li>
Provides administrative support for internal meetings, audits, and reviews related to the MPL program.</li><li>
Facilitates communications between cadets, training teams, core flying schools, and relevant departments to maintain alignment and program transparency.</li><li>
Coordinates MPL program deliverables by aligning key activities, timelines, and outputs across internal teams and external partners to ensure successful delivery of each phase in accordance with approved plans.</li><li>
Monitors program costs, prepare financial forecasts, and support budgeting activities related to the MPL program..</li><li>
Monitors invoicing, reconcile payment schedules, and maintains financial records for internal and external reporting.</li><li>
Serves as the financial primary point of contact for external training providers and partner flight schools.</li><li>
Supports the development and maintenance of contracts and service level agreements with external vendors.</li><li>
Analyzes cost-benefit scenarios and propose improvements to optimize program efficiency and cost control.</li><li>
Compiles financial and progress reports for internal stakeholders and support audits and performance reviews.</li><li>
Initiates and tracks financial requests related to the MPL program, including payment submissions, purchase orders, and budget approvals, coordinating with relevant departments to ensure timely processing and completion.</li></ul>
QUALIFICATIONS:
<ul><li>Bachelor's Degree (3+ years)</li><li>
Bachelor's degree in Finance, Accounting, Business Administration, Aviation Management, or a related field</li><li>
Fluent in English</li><li>
Minimum 3 years of experience in financial administration, contract management, administrative or training support, preferably within aviation or education sectors. Experience in vendor or partner relationship management, flight training scheduling, and student affairs is highly desirable</li><li>
Experience with financial reporting, data visualization, data analysis, or training performance metrics is an advantage</li><li>
Years with qualifications: 3 - 5 years</li></ul>
COMPETENCIES:
<ul><li>Customer Focus</li><li>
Teamwork</li><li>
Effective Communication</li><li>
Personal Accountability &amp; Commitment to achieve</li><li>
Resilience &amp; Flexibility (Can do attitude)</li></ul>
ISR Requirements:
<div>
Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.</div></div>

Officer - Training Affairs & Planning

Explore 3343+ Administrative support specialist in Dubai this September. Find roles across top companies and apply now to boost your career.