administrative assistant

executive assistant

office administrator

administration assistant

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administrative support specialist

Oceano Apex LLC

Job Title: Administrative Support SpecialistLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.EReports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a fresher who is highly organized, resourceful, and proactive Administrative Support Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role and freshers can also apply.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timeJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Administrative Support Specialist

Healthagon

<div>
 
 The Administrative Specialist is a key operational support role responsible for managing daily administrative tasks, ensuring DHA compliance, coordinating with HR and licensing authorities, and supporting the overall function of the clinic. The ideal candidate is organized, resourceful, understands healthcare operations in the UAE, and thrives in a fast-paced environment.
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 🏥&nbsp;DHA Compliance &amp; Licensing
 
 
 
 
 <ul>
 <li>
 Handle
 
 DHA licensing, renewals, audits, and inspection readiness
 
 for all clinical staff and the facility.
 </li>
 <li>
 Ensure all
 
 clinical records, systems, and protocols
 
 meet DHA and MOH regulatory requirements.
 </li>
 <li>
 Maintain up-to-date records of all staff DHA registrations, CME, and professional development logs.
 </li>
 <li>
 Assist in preparing documentation for
 
 annual DHA audits or surprise inspections
 
 .
 </li>
 </ul>
 
 
 
 
 
 
 
 🧾&nbsp;Administrative Operations
 
 
 
 
 <ul>
 <li>
 Maintain organized
 
 clinic documentation
 
 , including contracts, patient registration forms, consent forms, and HR files.
 </li>
 <li>
 Support front desk operations with scheduling system oversight, patient database updates, and follow-up protocols.
 </li>
 <li>
 Assist the Clinic Manager in
 
 clinic-wide communication, reporting, and process improvements
 
 .
 </li>
 <li>
 Manage internal document control systems (soft and hard copy filing).
 </li>
 </ul>
 
 
 
 
 
 
 
 👥&nbsp;HR Support (Optional / Preferred)
 
 
 
 
 <ul>
 <li>
 Assist in
 
 onboarding and offboarding
 
 procedures (paperwork, document verification, system setup).
 </li>
 <li>
 Maintain and update employee records, leave balances, visa renewals, and performance documents.
 </li>
 <li>
 Help coordinate interviews, candidate communication, and recruitment scheduling.
 </li>
 </ul>
 
 
 
 
 
 
 
 📬&nbsp;Coordination &amp; External Liaison
 
 
 
 
 <ul>
 <li>
 Serve as the liaison between the clinic and external bodies (DHA, Emirates ID centers, insurance companies, courier services, etc.).
 </li>
 <li>
 work with PROs, accountants, vendors, and government portals for renewals and submissions.
 </li>
 </ul>
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 
 Minimum 3 years of experience
 
 in administrative or operations roles, ideally in a UAE healthcare or medical setting.
 </li>
 <li>
 Strong knowledge of
 
 DHA licensing procedures
 
 , health regulations, and inspection processes.
 </li>
 <li>
 Familiarity with UAE labor law basics, medical insurance procedures, and clinic operations.
 </li>
 <li>
 Proficient in
 
 Microsoft Office and document control tools
 
 .
 </li>
 <li>
 Excellent spoken and written
 
 English
 
 (Arabic is a strong advantage).
 </li>
 </ul>
 
 
 
</div>

Administrative Specialist

Aswaar Consulting DMCC

Overview:As an Administrative Assistant (SSU), you will play a vital role in providing centralized support services to various departments or business units within the organization. The SSU Specialist will be responsible for streamlining processes, optimizing efficiencies, and delivering high-quality services to internal clients. The ideal candidate will possess strong analytical skills, attention to detail, and a customer-centric mindset.Job Description:&middot; Process Optimization: Evaluate existing processes and workflows across departments to identify opportunities for streamlining and standardization.&middot; Service Delivery: Provide centralized support services to internal clients, including but not limited to finance, human resources, procurement, and IT. Serve as a single point of contact for inquiries,requests, and issue resolution.&middot; Transaction Processing: Handle routine transactional tasks, such as invoice processing, expense reimbursement, payroll administration, and vendor management, in accordance with established policies and procedures.&middot; Data Management: Maintain accurate and up-to-date data records, databases, and documentation within the SSU. Ensure data integrity, consistency, and confidentiality in all transactions and communications.&middot; Reporting and Analytics: Generate and analyze reports to track key performance indicators (KPIs), service level agreements (SLAs), and operational metrics. Provide insights and recommendations for process improvements and performance optimization.&middot; Compliance and Governance: Ensure compliance with relevant regulations, policies, and standards governing shared services operations. Monitor adherence to internal controls and compliance requirements to mitigate risks and maintain audit readiness.&middot; Training and Knowledge Sharing: Develop training materials and conduct training sessions for end-users and clients on shared services processes and systems. Foster a culture of knowledge sharing and collaboration within the SSU team and across departments.Qualifications:&middot; Minimum 3 years of administrative experience, customer service, finance operations, human resources, or any related field.&middot; Proficiency in MS Office (Word, Excel, PowerPoint and email support).&middot; Strong analytical and problem-solving skills, with the ability to analyze complex data sets and identify actionable insights.&middot; Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders at all levels of the organization.&middot; Experience in, database management, event management, and file organization.&middot; Excellent written and verbal communication skills.&middot; Ability to work independently, prioritize tasks, and manage multiple deadlines in a dynamic and fast-paced environment.Please submit your CV at careers(at)aswaarconsulting(dot)comJob Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your visa status? Can you join immediately?</li><li>Can you handle pressure and multi-tasking work? Yes or No</li><li>Are you a fast learner?</li><li>Are you well-versed in Microsoft office? Yes or No? </li></ul>Experience:<ul><li>Administrative Position: 3 years (Preferred)</li></ul>

Admin Process Specialist

Independent Resourcing Consultancy Ltd

A prestigious wealth management firm in Dubai is looking for a Wealth Management Administrator to provide administrative support for exceptional client service. The role involves managing client onboarding, maintaining records, and ensuring compliance with regulations. Candidates should have a degree in Finance or Business Administration and administrative experience in a financial services environment. This opportunity offers a dynamic work atmosphere and prospects for professional growth.

Wealth Management Administrator Dubai & Client Services

Fleet Energy FZCO

Job descriptions &amp; Responsibilities:Portal &amp; Access Management:<ul><li>Monitor and manage company portals such as DMCC Portal, Dubai Trade Portal, Fujairah Freezone Portal, and DWTC Portal.</li><li>Assist with password management and ensure all updates are communicated effectively to management.</li></ul>Documents &amp; License Management:<ul><li>Oversee and track the renewal of trade licenses, tenancy contracts, establishment cards, and other essential company documents.</li><li>Ensure all company documents are up-to-date, properly filed and accessible in both soft and hard copy formats.</li><li>Coordinate and follow up on the renewal process, ensuring deadline compliance.</li></ul>Employee Visa &amp; Health Insurance Management:<ul><li>Monitor the expiration dates of employee visas and health insurance.</li><li>Coordinate the timely renewal of visas and health insurance through company portals.</li><li>Ensure that all employee records are maintained and updated regularly.</li></ul>Property &amp; Contract Management:<ul><li>Manage and track the renewal of commercial property contracts, including leases for office spaces, warehouses, and parking areas.</li><li>Oversee residential property management, ensuring tenancy agreements are updated and renewed as required.</li><li>Maintain accurate and organized records for both commercial and residential properties.</li></ul>Liquidation &amp; Corporate Document Management:<ul><li>Assist in the coordination of the liquidation process for companies under closure, working closely with external liquidators.</li><li>Ensure that all necessary documents related to liquidation and VAT deregistration are properly filed and tracked.</li><li>Keep detailed records of all legal documents related to company closures and provide timely updates as needed.</li></ul>General Administrative Support:<ul><li>Manage and update employee and company files, ensuring they are well-organized and easily accessible.</li><li>Support the administrative team with general office tasks, including correspondence and document preparation.</li><li>Communicate with internal teams and external partners to ensure the smooth flow of operations.</li></ul>Job Type: Full-timeJob Types: Full-time, Contract Contract length: 24 monthsPay: AED5,000.00 - AED6,000.00 per month

Public Relation Officer (Arabic Speaker)

Super Micro Computer, Inc.

<div><div>Sales Support Specialist<div> 
</div></div>Date: Dec 8, 2025
Location: United Arab Emirates - Dubai
Company: Super Micro Computer
<div><div><div><div><div>Job Req ID: 28016</div>
</div></div><div></div><div><div><div>About Supermicro:</div>
</div><div>
Supermicro&reg; is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are amongst the fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer many new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us to drive accelerated growth and technology-led innovation in the global marketplace.</div></div><div><div><div>
Job Summary:</div>
</div><div>
Supermicro BV is looking for a dynamic Sales Support Specialist person to assist our Sr. Sales team in managing customer orders. The Sales Support Specialist position will also be a liaison across different functions, provide product information to clients, and other duties. This position is responsible for sales account maintenance, provide technical and administrative product information to customers as well as daily sales order processing and data entry. If you have a passion for sales and are looking for a great opportunity, Supermicro wants you on our team!</div></div><div><div><div>
Essential Duties and Responsibilities:</div>
</div><div><ul><li>The person will be responsible for sales account maintenance, provide technical and administrative product information, perform daily clerical and office maintenance tasks, such as typing correspondence, coordinating, data entry, quotations and process documents.</li>
<li>Monitor inventory, follow up ETA with purchasers.</li>
<li>Act as a liaison between sales, purchasing, production, procurement, and logistics departments.</li>
<li>Provide assistance for intra-company project coordination between sales and non-sales departments.</li>
<li>Enter, monitor, and communicate directly with clients regarding status of their orders, facilitating credit issues and negotiating returns.</li>
<li>Develop superior customer service relationships with prospects.</li>
<li>Produce daily reports for clients.</li>
<li>Provide backup support for the supervisor and team members.</li>
<li>Additional duties per supervisor&rsquo;s request.</li>
</ul></div></div><div><div><div>Qualifications:</div>
</div><div><ul><li>High School Diploma required, AA degree preferred.</li>
<li>3-5 years&rsquo; tech industry experience preferred.</li>
<li>Experience in data entry, scheduling production and tracking orders.</li>
<li>Possesses strong professional communication skills including phone, written/e-mail and presentation.</li>
<li>Experience in customer service and dealing with clients directly, must have problem solving skills.</li>
<li>Consistent track record of meeting or exceeding assigned jobs.</li>
<li>Must possess strong computer skills with word and excel.</li>
<li>Organizational skills are mandatory.</li>
</ul></div></div><div><div><div>EEO Statement</div>
</div><div><div>
Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.</div></div></div></div></div></div>

Sales Support Specialist

QAT GLOBAL POSITIONING SYSTEM TRADING LLC

Position: Human Resource SpecialistWe are looking for a reliable and highly organized Human Resource Specialist to join our team and provide full administrative and HR support to the Chairman and all departments. The ideal candidate should have excellent oral and written communication skills and be able to manage multiple tasks efficiently to ensure the smooth day-to-day operation of the office.Job Responsibilities<ul><li>Manage the full employee lifecycle, including recruitment, interviewing, hiring, onboarding, and offboarding processes.</li><li>Maintain and update employee files to ensure accuracy, completeness, and confidentiality (both hard and soft copies).</li><li>Handle employee-related documentation, ensuring legal compliance with employment and residency requirements.</li><li>Assist in developing, implementing, and improving HR policies, procedures, and personnel management systems.</li><li>Organize and implement employee training and development programs.</li><li>Coordinate with departments to support employee performance appraisals and evaluations.</li><li>Conduct regular HR data analysis and prepare reports to support management decision-making.</li><li>Provide administrative support to other departments, including meeting coordination and travel arrangements.</li><li>Prepare and process HR-related documentation and reports related to staffing, recruitment, training, grievances, attendance, and performance evaluations.</li><li>Address employee inquiries regarding HR policies, rules, and regulations.</li><li>Maintain and provide accurate data on attendance, absences, leaves, bonuses, and other employee records.</li><li>Process payroll in a timely and accurate manner.</li><li>Communicate with public and government services when required.</li><li>Properly handle employee complaints and grievance procedures.</li><li>Coordinate communication with candidates and schedule interviews.</li><li>Conduct orientation sessions for newly hired employees.</li><li>Recruit candidates and update the recruitment database regularly.</li><li>Follow up with employees regarding weekly timesheets.</li><li>Shortlist suitable CVs based on job requirements.</li><li>Ensure job descriptions and job application forms are completed and signed by candidates before technical interviews.</li><li>Report any unusual practices, misconduct, or misuse of company property to the Chairman.</li><li>Perform other duties as assigned by the Chairman, Project Manager, or Branch Manager.</li></ul>Qualifications:<ul><li>Strong knowledge in Human Resources (HR), HR Management, and HR Policies.</li><li>Experience in Employee Benefits and Personnel Management.</li><li>Proficiency in HR software and tools.</li><li>Ability to work independently and remotely while meeting tight deadlines.</li><li>Bachelor&rsquo;s / Master's degree in Human Resources, Business Administration, or a related field.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR: 2 years (Required)</li></ul>

HR Specialist (Female - Arabic only)

Explore 4963+ Administrative support specialist in Dubai this January. Find roles across top companies and apply now to boost your career.