administrative support specialist

Mana Advisory Consultancy LLC

We are seeking a highly organized and detail-oriented Tender Review Specialist to join our team in Dubai. This is primarily an administrative and document-control role focused on the meticulous review, assembly, and tracking of commercial tenders and proposals.The ideal candidate does not need to be a technical engineer, but must possess a sharp eye for compliance, deadlines, and formatting. You will be responsible for ensuring that our tender submissions are flawless, complete, and fully aligned with the client&rsquo;s administrative requirements.Key Responsibilities<ul><li>Initial RFP Review: Thoroughly read Request for Proposal (RFP) and tender documents to identify all administrative, legal, and submission requirements (e.g., required certificates, signatures, formatting rules, and deadlines).</li><li>Document Compilation &amp; Control: Collect, organize, and assemble all required corporate documentation (trade licenses, certificates, financial records, case studies, and team CVs) for the tender submission package.</li><li>Compliance Checking: Review final tender documents against the client&rsquo;s checklist to ensure zero missing components, typos, or formatting errors before submission.</li><li>Timeline Management: Maintain the internal tender calendar, tracking deadlines, clarification query periods, and submission dates to ensure the team stays on schedule.</li><li>Portal Management: Handle the uploading and submission of documents onto various e-tendering portals (e.g., Tejari, government portals, or private client systems).</li><li>Archive &amp; Tracking: Maintain an organized digital archive of all past bids, templates, clarification letters, and feedback for future reference.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: 2 to 4 years of experience in an administrative, document controller, or bid coordinator role, preferably dealing with tenders in the UAE.</li><li>Skills: Exceptional attention to detail&mdash;you are someone who notices a missing signature or a formatting error instantly.</li><li>Software Proficiency: Advanced proficiency in MS Word, Excel, and Adobe Acrobat (PDF management and editing). Experience using online e-procurement/e-tendering portals is highly preferred.</li><li>Communication: Excellent written and verbal English communication skills (ability to draft professional emails and clarification requests).</li><li>Time Management: Ability to work under tight deadlines and manage multiple tender reviews simultaneously without sacrificing quality.</li></ul>Work Location: In person

Tender Review Admin

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>Our Corporate Communications, Marketing and Brand team is responsible for conveying the essence of Emirates Group. Our team is pivotal in representing the attitudes, beliefs and goals of our organisation across the globe, both internally and with our customers alike!
The Events Specialist will be responsible for the end-to-end delivery of all events, exhibitions and activities within assigned regions/EK Group business units, ensuring alignment to event requirements in terms of objectives, deadlines and budget. Work closely with internal stakeholders and agency partners and maintain oversight of administrative and logistical components and resources required to successfully deliver events in line with market, regional or global briefs and campaigns.
In this role you will:
<ul><li>Ensure the successful delivery of events and various event deliverables (including invitation design, registration, invoicing, branding materials, ticket allocation, booking cabin crew, and logistics) based on the requirements outlined in the approved project brief. Maintain close alignment with the Manager of Marketing Communications (MMC) and the overall Marketing Operations plan.
</li><li>Liaise with internal specialist units, departments, and external vendors and suppliers to ensure accuracy, quality, and timely delivery of services. Define and source necessary resources (internal or external) to ensure successful event delivery.
</li><li>Maintain documented budgets, focusing on cost management, and recommend cost-saving measures without compromising brand quality and final event output.
</li><li>Ensure event projects and activities meet agreed Service Level Agreements, brand standards, and maintain a consistent approach and quality across all projects, including the quality of produced materials and event elements. Share best practice guidelines with the wider Events team to ensure quality and consistency.
</li><li>Oversee and manage the successful delivery of tasks delegated to internal or external support teams (e.g., Admin team, external agencies), escalating any risks as appropriate and ensuring proper documentation.
</li><li>Advise, guide, and support outstations or business units prior to any event to establish local requirements and expectations, and ensure compliance with corporate strategy and image.
</li><li>Handle and support event logistics, such as booking cabin crew, flight tickets, hotel accommodations, ground transfers, and overseeing any on-site resources, including hostesses at registration.
</li><li>Ensure all projects are thoroughly documented and saved in a shared OneDrive for easy access and retrieval, and conduct pre- and post-event evaluations with the Event Manager and relevant stakeholders.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be successful in this role, you must meet the below requirements:
<ul><li>5+ years experience in Marketing &amp; Media Communication.
</li><li>Degree preferably in Marketing or equivalent or in a relevant field.
</li><li>Experience in Marketing management in a multinational company handling events.
</li><li>Ability to adapt and work well under pressure in order to manage high volumes and tight deadlines.
</li><li>Strong project management and organisational skills, with the ability to simultaneously manage a variety of issues and prioritise objectively.
</li><li>Supervisory skills are also required in order to effectively organise suppliers and resources during an event to get the best results.
</li></ul>At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers. so if you're looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Events Specialist

Oaklyn Real Estate LLC

Mandarin Speaking Off-Plan Property Consultant | Real Estate AgentBusiness Bay, Dubai, UAE Competitive Salary + Attractive Commission Structure Oaklyn Real Estate LLC (Oaklyn Realty)About Oaklyn RealtyOaklyn Realty is a fast-growing real estate brokerage in Dubai, expanding its Off-Plan sales division and seeking ambitious, results-driven Property Consultants to join our team.We are looking for a Mandarin-speaking real estate professional who is passionate about Dubai's property market, investment opportunities, and building long-term client relationships. This role is ideal for individuals who thrive in a target-driven environment and are eager to grow their career with a supportive and rapidly expanding brokerage.Key Responsibilities<ul><li>Promote and sell Off-Plan properties from leading Dubai developers</li><li>Handle and convert company-generated leads as well as self-generated prospects</li><li>Conduct client meetings, property presentations, and project launches</li><li>Advise investors and buyers on market trends, ROI, payment plans, and investment opportunities</li><li>Build and maintain strong relationships with Mandarin-speaking and international clients</li><li>Arrange and conduct property viewings and project site visits</li><li>Negotiate and close property transactions effectively</li><li>Maintain accurate records and follow-ups through CRM systems</li><li>Stay updated on market trends, upcoming launches, and developer inventories</li><li>Consistently achieve monthly sales targets and KPIs</li></ul>Requirements<ul><li>Minimum 1 year of Dubai real estate experience</li><li>Experience in Off-Plan property sales is highly preferred</li><li>Fluency in Mandarin and English is mandatory</li><li>Strong understanding of Dubai's property market and major developers</li><li>Proven sales, negotiation, and client relationship management skills</li><li>Excellent communication and presentation abilities</li><li>Self-motivated, target-driven, and professionally presented</li><li>Ability to work independently and collaboratively within a team</li><li>RERA certification is an advantage but not mandatory</li></ul>What We Offer- Competitive salary + attractive commission structure - Qualified company-generated leads - Access to premium Off-Plan projects and leading developers - Dedicated marketing and administrative support - Ongoing training and professional development - Strong developer partnerships and market exposure - Career growth opportunities within a rapidly growing brokerage - Collaborative, supportive, and performance-driven work environmentWhy Join Oaklyn Realty?<ul><li>Work with a growing brokerage focused on long-term success</li><li>Access some of Dubai's most sought-after Off-Plan projects</li><li>Receive consistent lead support and operational assistance</li><li>Build relationships with local and international investors</li><li>Enjoy real opportunities for career progression within a scaling company</li></ul>If you are a motivated Mandarin Speaking Property Consultant, Real Estate Agent, Off-Plan Specialist, Property Advisor, or Sales Professional looking to build a successful career in Dubai real estate, we would love to hear from you.Expected Joining: July 2026Apply today and become part of Oaklyn Realty's growth journey.Pay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Dubai Real Estate: 1 year (Required)</li></ul>Language:<ul><li>Mandarin (Required)</li><li>English (Preferred)</li></ul>Work Location: In person

Off-plan Property Consultant (Mandarin Speaker)

Savills Middle East

<div>
 
 The Role
 
 
 
 Savills are currently expanding the residential team and looking to hire senior Brokers interested in elevating their careers with a global brand name.
 
 
 With a reputation as a leading brand name within prime real estate, Brokers with Savills benefit from global marketing exposure and lead generation, as well as gaining access to a vast network and resources that will enhance their ability to serve clients and close deals.
 
 
 With competitive commission structures and the opportunity to collaborate with a team of professional and experienced Brokers we are looking for those with previous real estate experience of 2+ years within the Dubai market.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Achieve individual monthly targets as set by management
 </li>
 <li>
 Qualify leads and data management using the company CRM
 </li>
 <li>
 Complete all necessary documentation associated with selling/leasing property including preparation and execution of sales agreements and advertising materials
 </li>
 <li>
 Keep up to date with market trends and best practices
 </li>
 <li>
 Continually networking and identifying business opportunities, including attending real estate exhibitions and keeping updated with latest local and national property market information and laws
 </li>
 <li>
 Abide by RERA standards
 </li>
 <li>
 Ensure punctual attendance for all internal and external business commitments
 </li>
 <li>
 Perform duties to a high professional and ethical standard
 </li>
 <li>
 Maintain a high professional profile at all times
 </li>
 <li>
 Build excellent working relationships with clients and colleagues alike
 </li>
 <li>
 Present to potential clients and conduct viewings
 </li>
 <li>
 Build and maintain relationships with new and existing clients
 </li>
 <li>
 Identify creative &amp; innovative marketing initiatives to generate new business
 </li>
 <li>
 Fully understand relevant legislation and procedures in the local market with respect to the purchase, sale or lease of a property
 </li>
 <li>
 Actively maintain the company&rsquo;s databases and property portals, uploading all data on client information, updates and details of viewings arranged etc.
 </li>
 <li>
 To have an understanding of local process and administration of completing the sale or lease of a property (i.e. drafting of sale agreement addendums, MOU, POA).
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 A minimum 2 years sales experience within the Dubai market is essential
 </li>
 <li>
 RERA license
 </li>
 <li>
 Must hold a UAE driver&rsquo;s license with own car
 </li>
 <li>
 Strong negotiation and selling skills
 </li>
 <li>
 Proven record of achieving sales targets
 </li>
 <li>
 Excellent communication skills, written and spoken
 </li>
 <li>
 Team player
 </li>
 <li>
 Willing to work flexibly to provide best service to the clients
 </li>
 <li>
 Excellent command of the English language both written and verbal
 
 
 </li>
 </ul>
 
 What We Provide
 
 
 
 <ul>
 <li>
 Competitive commission structures, up to 70% payable
 </li>
 <li>
 Uncapped potential earnings
 </li>
 <li>
 International career opportunities with a credible global brand
 </li>
 <li>
 Best in class marketing support at local, regional, and international level
 </li>
 <li>
 Brand new office with another on the way.
 </li>
 <li>
 Experienced management and leadership
 </li>
 <li>
 Advertising on major portals
 </li>
 <li>
 Excellent lead generation
 </li>
 <li>
 Strong administrative support
 </li>
 <li>
 Dedicated marketing team
 </li>
 <li>
 Professional photography and videography
 </li>
 <li>
 Company visa and medical insurance
 </li>
 <li>
 Regular incentive for top performers
 </li>
 <li>
 Generous annual leave allowance
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Senior Property Consultant

Venesta Middle East FZE

Healthcare Sales Manager &ndash; Middle East Location: Dubai, UAE (Regional GCC Travel)Venesta, a leading UK manufacturer of specialist interior systems and healthcare solutions, is expanding its Healthcare Division across the Middle East following the acquisition of David Bailey Furniture Systems.We are seeking an experienced Healthcare Sales Manager to drive growth across the GCC by promoting specialist healthcare furniture, nurse stations, clinical storage, IPS systems, and bespoke hospital solutions.Key Responsibilities<ul><li>Develop and grow Venesta&rsquo;s healthcare business across the Middle East</li><li>Secure product specifications with healthcare architects and consultants</li><li>Build relationships with hospital operators, contractors, and procurement teams</li><li>Identify and convert healthcare projects into secured orders</li><li>Manage the full sales cycle from lead generation to contract award</li><li>Achieve sales and growth targets across the region</li></ul>Requirements<ul><li>5&ndash;10 years&rsquo; experience selling into healthcare projects in the Middle East</li><li>Strong network of healthcare architects, consultants, contractors, and hospital stakeholders</li><li>Experience with healthcare furniture, medical casework, IPS systems, or specialist interior solutions</li><li>Proven track record of securing large-value healthcare projects</li><li>Strong commercial and negotiation skills</li><li>Arabic language skills are an advantage</li></ul>What We Offer<ul><li>Competitive salary plus performance-based incentives</li><li>Opportunity to build and lead a growing healthcare portfolio</li><li>Support from established UK manufacturing brands</li><li>Long-term regional growth and career development opportunities</li></ul>If you have a successful background in healthcare project sales and are ready to drive expansion across the Middle East, we would like to hear from you.Pay: AED10,000.00 - AED15,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Tell us about the recent healthcare construction project you worked on. </li><li>Which are the key architects that you worked with in UAE.</li></ul>Experience:<ul><li>Business development Manager - Healthcare: 5 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Business Development Manager - Healthcare

CHICAGO Maintenance & Construction

Position SummaryThe Executive Assistant provides high-level administrative and strategic support to senior executives, ensuring efficient management of schedules, communications, meetings, travel, and key business priorities. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and scheduling.</li><li>Coordinate internal and external meetings, including preparation of agendas and meeting materials.</li><li>Screen, prioritize, and respond to emails, calls, and correspondence on behalf of executives.</li><li>Track action items and follow up to ensure timely completion.</li></ul>Administrative Management<ul><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare reports, presentations, meeting minutes, and business correspondence.</li><li>Handle expense reports, invoices, and budget-related administrative tasks.</li><li>Maintain office procedures and administrative systems.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Coordinate executive events, board meetings, conferences, and client engagements.</li><li>Manage logistics and ensure smooth execution of meetings and events.</li></ul>Stakeholder Communication<ul><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Build and maintain positive relationships with clients, partners, and employees.</li><li>Facilitate communication across departments to support organizational objectives.</li></ul>Project &amp; Business Support<ul><li>Assist with special projects and strategic initiatives.</li><li>Conduct research, compile data, and prepare executive summaries.</li><li>Monitor project timelines and provide status updates.</li><li>Support board administration and governance activities when required.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Management, or related field (preferred).</li><li>3&ndash;8+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leaders.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Zoom, or Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li></ul>Key Competencies<ul><li>Executive calendar management</li><li>Communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail</li><li>Project coordination</li><li>Time management and prioritization</li><li>Confidentiality and discretion</li><li>Adaptability and flexibility</li></ul>Preferred Skills<ul><li>Experience supporting C-suite executives.</li><li>Event planning and travel management experience.</li><li>Ability to work independently with minimal supervision.</li></ul>Employment Type: Full-TimeWork Location: In person

Executive Assistant

Elevate Business Solutions

Job Title: Office AdministratorLocation: Dubai, UAEIndustry: Accounting, Auditing &amp; Business Consultancy ServicesJob SummaryWe are seeking a highly organized, proactive, and professional Office Administrator to join our growing Accounting &amp; Auditing firm in Dubai. The ideal candidate should have prior experience working in a B2B service-oriented environment and possess strong administrative, coordination, and communication skills. The Office Administrator will be responsible for managing daily office operations, supporting management, coordinating with clients, and ensuring smooth administrative processes across the organization.Key ResponsibilitiesOffice Administration &amp; Operations<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Maintain office records, files, documents, and company databases.</li><li>Coordinate office maintenance, supplies, and vendor relationships.</li><li>Ensure proper organization of company documents and compliance records.</li><li>Monitor office expenses and support budget tracking where required.</li></ul>Client &amp; Business Support<ul><li>Act as the first point of contact for clients, visitors, and business partners.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and manage calendars for senior management.</li><li>Prepare engagement letters, proposals, reports, and other business documents.</li><li>Follow up with clients regarding documentation, approvals, and submissions.</li></ul>HR &amp; Employee Coordination<ul><li>Support onboarding and offboarding processes.</li><li>Maintain employee records and leave management records.</li><li>Assist in coordinating recruitment activities and candidate interviews.</li><li>Ensure compliance with company policies and administrative procedures.</li></ul>Government &amp; Portal Coordination<ul><li>Coordinate with PROs, government departments, and service providers when required.</li><li>Manage applications and submissions through UAE Mainland and Free Zone portals.</li><li>Assist with trade license renewals, visa documentation, and company compliance requirements.</li><li>Maintain records of regulatory deadlines and company renewals.</li></ul>Administrative Reporting<ul><li>Prepare administrative reports and management summaries.</li><li>Maintain accurate records of company assets and office inventory.</li><li>Support management with special projects and operational initiatives.</li></ul>Requirements &amp; QualificationsEducation<ul><li>Bachelor's Degree in Business Administration, Management, Commerce, or a related field.</li></ul>Experience<ul><li>Minimum 2&ndash;3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.</li><li>Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.</li><li>UAE work experience is strongly preferred.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work effectively under pressure and meet deadlines.</li><li>Excellent problem-solving and coordination skills.</li><li>Strong attention to detail and professional presentation.</li></ul>Knowledge Requirements<ul><li>Good understanding of UAE Labour Law and employment regulations.</li><li>Familiarity with UAE Mainland and Free Zone portals and government systems.</li><li>Knowledge of document management and administrative compliance procedures.</li><li>Understanding of business setup, licensing, and corporate services processes is an advantage.</li></ul>Candidate Profile<ul><li>Female candidate preferred.</li><li>Professional, confident, and customer-service oriented.</li><li>Resourceful, proactive, and capable of working independently.</li><li>High level of integrity, confidentiality, and professionalism.</li><li>Presentable and capable of representing the company professionally.</li></ul>Preferred Criteria<ul><li>Currently residing in the UAE.</li><li>Available for immediate joining or short notice period.</li><li>Holding a transferable visa or valid UAE residency visa.</li><li>Experience in handling clients within Accounting, Auditing, Taxation, Corporate Services, or Consultancy sectors will be an added advantage.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Office Administrator

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