administrative assistant

admin assistant

office assistant

office administrator

accounts assistant

administrative support specialist

Duserve Facilities Management

Key Responsibilities:
<ul>
<li>Maintain PR (Purchase Request) and quotation trackers.</li>
<li>Follow up on LPOs (Local Purchase Orders) and raise ERFs when required.</li>
<li>Maintain ERF tracker and staff records, including resignations, idle, and quarantined staff.</li>
<li>Maintain variable jobs tracker for ongoing and ad-hoc tasks.</li>
<li>Maintain Soft Services/Housekeeping reports and housekeeping equipment maintenance tracker.</li>
<li>Maintain and arrange monthly reports for management review.</li>
<li>Update duty rosters monthly for MEP &amp; Soft Services and submit to HR.</li>
<li>Maintain staff annual leave, vacation records, and outsourced staff attendance.</li>
<li>Maintain mobile credit details and coordinate with IT.</li>
<li>Follow special services reports, such as pest control, water tanks, and other periodic services.</li>
<li>Coordinate with Accounts for the Variable Job Completion Report and invoicing.</li>
</ul>
Administrative Support:
<ul>
<li>Assist supervisors and staff with daily administrative requirements.</li>
<li>Create permits to work for facility activities.</li>
<li>Schedule pest control treatments (AMC &amp; one-time services).</li>
<li>Support staff training schedules and third-party certification tracking.</li>
<li>Manage Outlook communications and correspondence related to facilities management.</li>
</ul>
Financial &amp; Payroll Support:
<ul>
<li>Support monthly payroll activities.</li>
<li>Work on monthly invoicing</li>
</ul>
Qualifications:
<ul>
<li>Diploma on Business Administration, or related field.</li>
<li>2 4 years of experience in facilities management or administrative coordination.</li>
<li>Proficiency in MS Office; knowledge of Maximo or CMMS is an advantage.</li>
<li>Excellent organizational, communication, and multitasking skills.</li>
</ul>
Key Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Coordination with multiple stakeholders</li>
<li>Time management and follow-up skills</li>
<li>Problem-solving and initiative</li>
</ul>

Facilities Management Coordinator

Confidential Company

Job Purpose: The Executive Assistance need to provide comprehensive executive support and manage office operations efficiently, ensuring smooth organizational functioning, effective stakeholder engagement, and timely delivery of administrative tasks aligned with organizational KPIs. Key Responsibilities:Office Operations:<ul><li>Manage day-to-day office operations, including scheduling, correspondence, and ensuring the office is clean, organized, and well-stocked.</li><li>Oversee and maintain office supplies, equipment, and IT systems.</li><li>Organize and coordinate internal office events, and meetings ensuring satisfaction ratings.</li><li>Maintain office cleanliness and organization with 100% compliance during inspection.</li></ul>Administrative Support:<ul><li>Assist in managing appointments and client meetings, by ensuring 100% are scheduled on time.</li><li>Handle phone calls, emails, and other communications in a timely and professional manner.</li><li>Draft, proofread, and edit correspondence and other documents on behalf of the C-level executives.</li><li>Conduct research and compile data for executive decision-making.</li><li>Assist in the preparation of board meetings, including gathering materials and taking minutes.</li><li>Prepare and submit professional and accurate documents. Manage and maintain executive-level documents and systems for easy access and retrieval.</li><li>Perform ad hoc administrative tasks, as required by the executives.</li></ul>Client & Stakeholder Relations<ul><li>Assist with client inquiries, ensuring they receive timely and accurate information regarding properties, services, and processes. Manage to reply to all inquiries with a response time within one business day.</li><li>Maintain an updated database of clients, vendors, and guests with a maximum of 2 missing active contacts.</li></ul>Financial & Document Management:<ul><li>Oversee the management of financial records, including invoicing, payments, and budgeting for office expenses.</li><li>Prepare & submit complete expense and payment records on a monthly basis, achieving 100% submission rate.</li><li>Maintain confidentiality and compliance with industry standards regarding client and transaction documentation.</li><li>Maintain proper filing systems and documentation related to property transactions, leases, and contracts.</li><li>Ensure to submit all the internal documents on time.</li></ul>Executive Support & Compliance<ul><li>Track and close executive tasks with a target of 95% completion on time.</li><li>Monitor KPI through Clear point and provide regular report to CEO .</li><li>Prepare weekly and monthly follow-up reports with 100% timeliness via ClearPoint.</li><li>Follow up with Heads of Departments (HODs) using the Planner, with at least communication per task per week.</li><li>Prepare accurate post-meeting Minutes of Meeting (MoMs) including tasks, recaps, actions, and deadlines, achieving 100% compliance.</li><li>Coordinate travel and accommodation arrangements with 100% accuracy.</li></ul>Qualifications and Certifications: Bachelor’s degree in business administration, Accounting, Economics, or any related field preferred.Work ExperienceMinimum 5+years of experience in office management, administrative support, or a related field (preferably in real estate).<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate management software.</li><li>Knowledge of CRM systems, document management, and scheduling tools.</li><li>Detail-oriented with a strong sense of responsibility.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Problem-solving skills and the ability to think critically and independently.</li></ul>Language SkillsFluency in English and Arabic An Arabic speaker candidates will be more preferable.

Executive Assistance to CEO

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25170417
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Grosvenor House a Luxury Collection Hotel Dubai, Al Emreef Street, Dubai, United Arab Emirates, United Arab Emirates,VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food &amp; Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
 
 
 No matter what position you are in, there are a few things that are critical to success &ndash; creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 The Luxury Collection Hotels &amp; Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand &ndash; a collection of Europe's most celebrated and iconic properties &ndash; serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.
 
 
 From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale &ndash; a portal to the destination&rsquo;s cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Desk Coordinator

Independent Resourcing Consultancy Ltd

A prestigious wealth management firm in Dubai is looking for a Wealth Management Administrator to provide administrative support for exceptional client service. The role involves managing client onboarding, maintaining records, and ensuring compliance with regulations. Candidates should have a degree in Finance or Business Administration and administrative experience in a financial services environment. This opportunity offers a dynamic work atmosphere and prospects for professional growth.

Wealth Management Administrator Dubai & Client Services

Duru Compliance

Manage office operations and maintain efficient workflow.Assist in scheduling appointments and meetings.Handle correspondence, documentation, and filing.Support team with administrative tasks and project coordination.Provide excellent customer service and communication.Maintain office supplies and equipment inventory.Assist in budgeting and expense tracking.Skills and Competencies: Proficient in MS Office, excellent communication, and organizational skills.Responsibilities and Duties: Manage schedules, assist with reports, and coordinate office activities.

Administrative Specialist/Assistant

AAZ Advertisement Designing and Producing LLC

<ul><li>Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them to the appropriate individuals or departments efficiently.</li><li>Provide administrative support to various departments, such as data entry, document preparation, and report generation, ensuring accuracy and timely completion.</li><li>Maintain and update office records, databases, and filing systems, ensuring information is organized, easily accessible, and up-to-date.</li><li>Manage office supplies and equipment, including ordering, inventory management, and coordinating maintenance and repairs when necessary.</li><li>Assist with event planning and coordination, including logistics, vendor communication, and on-site support, ensuring successful execution.</li><li>Process and manage invoices, expense reports, and other financial documents, ensuring accuracy and compliance with company policies.</li><li>Greet and assist visitors, providing information and direction while maintaining a professional and courteous demeanor.</li><li>Handling petty cash, AP/AR functions such as preparation of payments, receivables and invoicing. </li><li>Do other tasks as required by the management</li></ul>

Admin Assistant/ Receptionist

Emirates Flight Catering

The job holder is responsible to provide analytical and administrative support that enables the effective execution of initiatives within the Business Support Division. The role focuses on enhancing operational efficiency, supporting business case development, driving data-informed decision-making, and ensuring compliance with internal processes and external standards in alignment with Linencraft's goals for performance improvement and sustainable growth.

Key Result Areas:

<ol>
 <li>Provide analytical and administrative support in the development and execution of business strategies aimed at revenue growth, cost optimization and operational efficiency.</li>
 <li>Assist in preparation of business cases for new projects, service, or customers by gathering relevant data and conducting analysis, and performing due diligence to support informed decision making.</li>
 <li>Maintain and periodically review business policies and standard operating procedures to ensure relevance, compliance, and opportunities for continuous improvement.</li>
 <li>Develop and maintain analytical reports and dashboards using data from production systems and the Laundry Management System (LMS) to share actionable recommendations based on findings.</li>
 <li>Compile and maintain balanced scorecards and monthly performance dashboards to track key performance indicators (KPIs) for management review and business planning.</li>
 <li>Assist in project management activities by tracking progress, coordinating timelines and deliverables with internal teams, to ensure timely execution of initiatives.</li>
 <li>Participate in evaluating operational workflows and recommend process improvements to enhance service delivery, efficiency, and resource utilization.</li>
 <li>Prepare clear, well-structured business documents, reports, presentations, and technical content to support internal communication and strategic initiatives.</li>
</ol>

Adhere to all relevant quality, health, safety, and environmental policies and procedures to ensure alignment with organizational and regulatory standards.

Business Support Specialist

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