administrative support specialist

ZAYED CHARTERED ACCOUNTANT FOR AUDITING-SOLE PROPRITORSHIP L.L.C

Job description:We are seeking a highly organized and detail-oriented Administrative Assistant who is fluent in Arabic to support our daily office operations. The ideal candidate will handle administrative tasks, coordinate communication, and assist various departments to ensure smooth workflow and efficient business operations.Key Responsibilities Administrative Support<ul><li>Manage daily office operations and provide administrative support to the team.</li><li>Prepare, translate, and edit documents, letters, emails, and reports in both Arabic and English.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Handle incoming and outgoing correspondence, including calls, messages, and emails.</li></ul>Office Coordination<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain office supplies and coordinate with vendors for procurement.</li><li>Support event planning, workshops, and internal activities.</li></ul>Communication &amp; Customer Service<ul><li>Act as the primary contact for Arabic-speaking clients and visitors.</li><li>Provide excellent customer service and assist with inquiries in Arabic and English.</li><li>Coordinate with internal departments to relay messages and support efficient communication.</li></ul>Data &amp; Documentation<ul><li>Prepare reports, summaries, and presentations as required.</li><li>Assist with data entry, database management, and document tracking.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications<ul><li>Fluent in Arabic (native or advanced level) and proficient in English.</li><li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, interpersonal, and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of professionalism and attention to detail.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Administrative Assistant

Zayed University

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
 </li>
 <li>
 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
 <li>
 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
 <li>
 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
 <li>
 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
 <li>
 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
 <li>
 Coordinates work with other Colleges, school districts and other organizations.
 </li>
 <li>
 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
 <li>
 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
 <li>
 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Khalid Al Sarookh Advocates and Legal Consultants LawFirm

We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office.Responsibilities:<ul><li>Managing all office tasks, including answering phones, handling correspondence, and maintaining office supplies.</li><li>Scheduling and coordinating meetings, appointments, and travel arrangements for lawyers and staff.</li><li>Drafting and sending invoices to clients, ensuring accuracy and timely delivery.</li><li>Preparing engagement letters and other legal documents as required.</li><li>Providing administrative support to lawyers and staff as needed.</li><li>Maintaining organized filing systems, both physical and digital.</li><li>Assisting with the organization of events and other office activities.</li></ul>Qualifications:<ul><li>Proven experience as an office administrator, office assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of basic accounting principles is a plus.</li><li>Previous experience in a law firm or legal environment is preferred.</li></ul>Note : English, and Arabic languages are essentialsJob Type: Full-timeJob Type: Full-timePay: From AED5,000.00 per monthLanguage:<ul><li>arabic and english (Required)</li></ul>

Office Admin

SAT Corporate Business Services

Roles &amp; Responsibilities:Administrative Support<ul><li>Provide general administrative and clerical support, including answering phone calls, scheduling appointments, managing calendars, and handling incoming and outgoing mail.</li><li>Prepare, organize, and maintain accurate records, files, and databases.</li><li>Greet and assist clients and visitors in a professional, friendly, and courteous manner.</li><li>Monitor office supply inventory and place orders as needed to ensure smooth daily operations.</li><li>Stay updated on company policies, procedures, and internal guidelines.</li><li>Create professional and visually engaging presentations using PowerPoint to effectively deliver information.</li></ul>Premises Inspection &amp; Maintenance:<ul><li>Conduct regular inspections of all common areas (reception, meeting rooms, lounges, restrooms, etc.) to ensure cleanliness, orderliness, and functionality.</li><li>Identify and report any maintenance issues, such as plumbing problems, electrical faults, or equipment malfunctions.</li><li>Assist in coordinating and overseeing minor maintenance tasks.</li><li>Ensure the proper functioning of all office equipment (printers, copiers, etc.).</li></ul>Document Creation and Editing:<ul><li>Using Word to create professional letters, reports, memos, and proposals.</li><li>Formatting documents with fonts, styles, and layouts.</li><li>Proofreading and editing documents for accuracy and clarity.</li></ul>Data Management and Analysis:<ul><li>Utilizing Excel to organize data, create spreadsheets, perform calculations, and generate charts and graphs.</li><li>Maintaining databases and filing systems electronically using Access.</li><li>Coordinate and oversee daily office activities to ensure smooth workflow and adherence to company policies.</li><li>Answer phones professionally, screen calls, and direct inquiries</li><li>Manage and maintain office calendar, scheduling appointments and meetings</li><li>Compose and distribute professional correspondence (emails, letters, etc.).</li><li>Provide administrative support to staff and management, including, expense reports, and document preparation.</li><li>Maintain and update databases and filing systems.</li></ul>Social Media Management:<ul><li>Develop and implement social media strategies across various platforms (Facebook, Instagram, LinkedIn, Twitter, etc.).</li><li>Create engaging and high-quality content (text, images, and videos) for social media posts.</li><li>Monitor and respond to social media comments and messages in a timely and professional manner.</li><li>Stay up-to-date on social media trends and best practices.</li></ul>Customer Service:<ul><li>Provide excellent customer service to clients.</li><li>Address customer inquiries and resolve issues effectively and efficiently.</li><li>Perform other duties as assigned by management.</li></ul>Qualifications:<ul><li>Strong understanding of social media platforms and their best practices.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and time management skills with the ability to prioritize tasks effectively.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently and as well as part of a team.</li><li>Positive and proactive attitude with a strong work ethic.</li><li>Excellent customer service and interpersonal skills.</li><li>Ability to learn new skills quickly and adapt to changing priorities.</li><li>Researching and compiling information.</li><li>Ability to prioritize tasks, manage multiple deadlines, and work independently.</li><li>Excellent problem-solving and decision-making skills.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Kerten Hospitality

<div>Executive Assistant
ABOUT KERTEN HOSPITALITY
Kerten Hospitality (KH) is an end-to-end lifestyle hospitality operator creating bespoke destinations, lodging, experiences and communities while optimising operations and driving profitability for savvy investors with a strong commitment to sustainability. KH transforms destinations through impactful partnerships with Lodging, Food &amp; Beverage, Retail, Entertainment, Art and Wellness brands with a focus on building Ecosystems, and unique community-centric destinations, which connect International &amp; local travellers. The Group&rsquo;s current pipeline of lodging includes projects in numerous countries in the Middle East, Europe, and North Africa region. An expanding development pipeline of more than 55 lodging projects representing over 4,500 keys planned across our international development pipeline.
Our Impact Every destination we develop and every concept we bring to life is driven by purpose and rooted in ESG, locality, sustainability, innovation, meaningful collaborations, that nurture ecosystems supporting community growth, guided by our values of Connection, Curation, Innovation, and Leading the Way.
ABOUT THE ROLE
KEY RESPONSIBILITIES<ul><li>
Manage complex and high-volume travel arrangements for senior executives, ensuring seamless, cost-efficient, and well-coordinated itineraries.</li><li>
Oversee and optimise calendar management for C-level executives, ensuring effective prioritisation, time allocation, and alignment with business objectives.</li><li>
Coordinate executive onboarding processes, including documentation, logistics, and structured induction planning.</li><li>
Prepare, review, and coordinate Board Packs, ensuring accuracy, quality, and timely submission of materials for executive and board-level meetings.</li><li>
Act as a key point of coordination for administrative systems and internal platforms, ensuring efficiency, compliance, and smooth day-to-day operations.</li><li>
Lead the organisation of recurring executive and company-wide meetings, including scheduling, agenda preparation, documentation, and follow-up on key action items.</li><li>
Prepare and submit periodic travel and expense reports, supporting accurate cost tracking and financial oversight.</li><li>
Draft, manage, and distribute professional meeting minutes, ensuring clear documentation of decisions and accountability on action points.</li><li>
Continuously develop and enhance templates, trackers, and workflows related to executive support, reporting, and administrative processes to improve efficiency.</li><li>
Maintain the highest level of confidentiality, discretion, and professionalism when handling sensitive executive and company information.</li><li>
Support team coordination and contribute to process improvements, sharing best practices and driving operational excellence.</li></ul>
EXPERIENCE &amp; SKILLS<ul><li>
5+ years as an Executive Assistant or similar administrative support role.</li><li>
Experience handling sensitive information and supporting C-level leadership.</li><li>
Proficient in Microsoft Office Suite.</li><li>
Strong written and verbal communication in English.</li><li>
Exceptional time-management, discretion, and organization skills.</li></ul>
JOINING OUR TEAM MEANS<ul><li>
Competitive Compensation: A rewarding package tailored to your experience.</li><li>
Career Growth: Opportunities for advancement within our dynamic organisation.</li><li>
Inclusive Environment: A vibrant and inclusive workplace that encourages collaboration.</li><li>
Shared Purpose: Working with passionate people who live our values every day &mdash; connecting, innovating, curating, and leading the way together.</li></ul>
Apply CRAFT YOUR CAREER. - Kerten Hospitality</div>

Executive Assistant

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Job Purpose
 
 
 
 Provide administrative, clerical, and coordination support to departments and management within the Licensing agency. Ensure smooth execution of daily activities by managing correspondence, scheduling, documentation, reporting, and logistical support for Licensing services, programs, and customer requests. Facilitate internal and external coordination, maintain compliance with institutional and Licensing standards, and support effective communication and follow-up on departmental tasks and projects while safeguarding the confidentiality, integrity, and security of Licensing information in line with information-security requirements and best practices.
 
 
 
 Roles And Responsibilities
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support Licensing departmental objectives by ensuring timely execution of administrative, operational, and reporting requirements in line with institutional standards.
 </li>
 <li>
 Assist in implementing approved organizational policies, procedures, and compliance requirements within the Licensing department, including those related to customer requests, complaints, and service standards.
 </li>
 <li>
 Maintain accurate and up-to-date documentation and records for Licensing activities (licenses, permits, approvals, contracts, and service-related correspondence) to support decision-making, audit readiness, and adherence to quality and information-security frameworks.
 </li>
 <li>
 Contribute to monitoring Licensing-related performance indicators by ensuring data accuracy and timely submission of reports that support planning, governance, and follow-up on directives and action plans.
 </li>
 <li>
 Coordinate with relevant units to help align departmental Licensing initiatives, service improvements, and customer-happiness actions with overall institutional priorities.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Manage schedules for Licensing department heads or managers, coordinate appointments, and arrange meetings with internal units, licensees, customers, operators, and external stakeholders.
 </li>
 <li>
 Prepare, draft, and register correspondence, circulars, and official communications related to Licensing (such as license decisions, notifications, reminders, and responses to inquiries); ensure timely dispatch, acknowledgment, and follow-up of pending items.
 </li>
 <li>
 Maintain and update Licensing departmental files, records, and databases in both physical and electronic formats (e.g., applications, approvals, inspection reports, complaints, and appeals), ensuring confidentiality and compliance with document-control and informationsecurity procedures.
 </li>
 <li>
 Enter permissions, attendance, and leave data into approved systems, ensuring accuracy and timely reporting to support resource planning and HR processes.
 </li>
 <li>
 Support onboarding and transition of Licensing employees by coordinating setup requirements such as systems access, equipment, employee cards, and office resources.
 </li>
 <li>
 Manage inventory of office supplies, initiate procurement requests, and coordinate maintenance of office and IT equipment used by Licensing staff, ensuring availability for dayto-day operations.
 </li>
 <li>
 Participate in departmental meetings; prepare minutes, circulate summaries, and follow up on completion of assigned action items, particularly those related to Licensing contracts, programs, projects, and customer issues.
 </li>
 <li>
 Track, monitor, and close assigned tasks, suggestions, complaints, and service requests related to Licensing through institutional systems within approved service-level timelines.
 </li>
 <li>
 Provide clerical and documentation support, including scanning, archiving, and organizing Licensing records in line with information-security and retention protocols.
 </li>
 <li>
 Coordinate with HR and related units for Licensing employee matters including leaves, training, certificates, and separations, ensuring accurate documentation and timely processing.
 </li>
 <li>
 Support coordination of internal and external visits, inspections, and meetings related to Licensing activities (e.g., visits by committees, partners, or oversight bodies), ensuring readiness of materials, logistics, and follow-up documentation.
 
 
 </li>
 </ul>
 
 Process / Product Management
 
 
 
 <ul>
 <li>
 Maintain systematic and secure filing systems for Licensing documentation, ensuring compliance with approved document-control and information-security standards and ease of retrieval for audits and reviews.
 </li>
 <li>
 Recommend enhancements to Licensing administrative workflows, reporting formats, and documentation procedures to improve accuracy, efficiency, and compliance with internal Service Level Agreements (SLA), quality standards, and service-development needs.
 </li>
 <li>
 Participate in training and awareness programs on new administrative systems, digital tools, and information-security practices relevant to Licensing (e.g., systems used for applications, contracts, complaints, and customer requests).
 </li>
 <li>
 Contribute to continuous improvement efforts by sharing insights and feedback from daily Licensing operations, including recurring issues in applications, complaints, or correspondence that may indicate process gaps.
 
 
 </li>
 </ul>
 
 Physical Working Conditions
 
 
 
 <ul>
 <li>
 Office-based administrative role within the Licensing agency, requiring extensive use of computers, systems, and documentation.
 </li>
 <li>
 Occasional requirement to support internal or external visits, inspections, or events related to Licensing services.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Job Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Diploma in Business Administration, Office Management, Human Resources
 </li>
 <li>
 2+ Years of experience
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Licensing
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Drivers Licensing
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 16/04/2026
 
 
 
 Unposting Date
 
 
 
 01/05/2026
</div>

Officer - Driving Licenses & Permits Issuance

Mazrui International

<div>
 
 
 Please note that this is Part-Time job ONLY for Emiratis
 
 
 
 
 
 
 
 Students currently study can also apply. Freshers will also be considered.
 
 
 
 
 
 
 
 Location :-
 
 Dubai Investment Park (DIP)
 
 
 
 
 
 
 Brief about company :-
 
 
 MetroMed
 
 (Part of
 
 Mazrui International
 
 ) is a pioneer among
 
 healthcare distributors,
 
 known for its professional excellence and reputation as one of the region&rsquo;s medicare marketing partners of choice.
 
 MetroMed
 
 supplies
 
 pharmaceutical products,
 
 
 medical devices and equipment
 
 , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics.
 
 Mazrui International
 
 is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 
 
 
 
 
 
 Websites :-
 
 
 
 https://www.metromed.me/
 
 
 https://www.mazruiinternational.ae/ (Main Holding Group)
 
 
 
 
 
 
 Job Title :-
 
 Admin Support Officer
 
 (Part-Time)
 
 
 
 
 
 
 
 Job Purpose :-
 
 The role combines general admin tasks, data entry, basic reporting, inventory tracking, and coordination with facilities teams, supporting HR team with various admin activities to ensure smooth daily business unit operations.
 
 
 
 
 
 
 Key role and responsibilities :-
 
 
 <ul>
 <li>
 Perform general office administration tasks including filing, scanning, printing, and organizing documents.
 </li>
 <li>
 Handle incoming and outgoing mail, courier dispatch, and record maintenance.
 </li>
 <li>
 Accurately enter and update data in spreadsheets, internal systems, and databases.
 </li>
 <li>
 Prepare basic reports and ad hoc summaries as requested by management.
 </li>
 <li>
 Maintain and track office supplies inventory; raise requests and coordinate with vendors for procurement.
 </li>
 <li>
 Keep stock movement records and update inventory logs regularly.
 </li>
 <li>
 Monitor usage of stationery and pantry items, ensuring timely replenishment.
 </li>
 <li>
 Coordinate with building management, housekeeping, and service providers for office maintenance and cleanliness.
 </li>
 <li>
 Log and follow up on facility-related issues (AC, plumbing, electrical, etc.) to ensure timely resolution.
 </li>
 <li>
 Support expense tracking and assist with documenting office-related purchases and invoices.
 </li>
 <li>
 Assist in organizing small internal events or meetings by arranging logistics and required supplies.
 </li>
 <li>
 Liaise with PRO for various business needs related to trade licenses etc.
 </li>
 <li>
 Coordinate office equipment/stationery needs of new hires and existing staff members and place orders for stationery with suppliers.
 </li>
 <li>
 Follow up on expenditure claim queries of suppliers.
 </li>
 <li>
 Coordinate timely renewal of trade licenses and tenancy renewals.
 </li>
 <li>
 Maintain and manage service provider contracts, and utility bills, prepare summary for submission to Finance for payments.
 </li>
 <li>
 Maintain and manage Supplier's contract, and MOE registration for Exclusive contracts,
 </li>
 <li>
 Maintain/Manage administrative records/files - Car lease documents/ Tenancy Contracts/AMC about building maintenance.
 </li>
 <li>
 Coordinate ordering and storage of office furniture and fixtures and ensuring appropriate payments.
 </li>
 <li>
 Organizing/Assisting in events/activities for celebrations and staff welfare.
 </li>
 <li>
 To effectively carry out all the Receptionist duties in the absence of the Receptionist.
 </li>
 <li>
 Support any other ad hoc tasks assigned from time to time.
 </li>
 </ul>
 
 
 
 
 
 Experience :- Students currently study can also apply. Freshers will also be considered.
 
 
 
 
 
 
 
 Education :-
 
 High School or Diploma or Bachelor
 
</div>

(Part-Time) Admin Support Officer (UAE National) (Emiratisation)

Explore 1956+ Administrative support specialist in Dubai this April. Find roles across top companies and apply now to boost your career.

1956 administrative support specialist jobs In Dubai

Administrative Assistant

Administrative Officer - College of Interdisciplinary Studies (UAE National)

Office Admin

Administrative Assistant

Executive Assistant

Officer - Driving Licenses & Permits Issuance

(Part-Time) Admin Support Officer (UAE National) (Emiratisation)