administrative assistant

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executive assistant

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customer service specialist Jobs in Dubai

customer service specialist

administrative support specialist

OceanAir Travels

<p><b>Job Summary:</b> The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.</p><p><b>Key Responsibilities:</b></p><ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED8,000.00 per month</p><p>Application Question(s):</p><ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul><p>Work Location: In person</p>

Administrative Assistant - UAE National Only

zcreatix

<div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5><br>
</div><p></p><div><h4 class="jobSectionHeader"><b>Job Details:</b></h4><br>
<p></p>
<p>
Accurately enter customer contract information into the system while maintaining a high level of data accuracy.</p>
<p>
Process and update internal records promptly to ensure all information remains current and organized.</p>
<p>
Prepare service-related documents, forms, and supporting materials for operational use.</p>
<p>
Receive incoming information and forward it to the appropriate departments when required.</p>
<p>
Handle incoming and outgoing phone calls and emails in a professional and timely manner.</p>
<p>
Prepare regular reports using system data and information related to assigned responsibilities.</p>
<p>
Support daily administrative activities to maintain smooth communication and workflow between departments.</p>
<p>
Ensure all records, files, and system data are properly organized and maintained.</p>
<p>
Assist with routine coordination tasks to support efficient office and operational processes.</p>
<h4 class="jobSectionHeader"><b>
Job Experience Requirements</b></h4><br>
<p></p>
<p>
Ability to learn and process new information quickly and accurately.</p>
<p>
Strong logical thinking skills with close attention to detail.</p>
<p>
Good verbal and written communication skills for daily coordination and reporting.</p>
<p>
Good working knowledge of Microsoft Office applications.</p>
<p>
Organized and responsible working style with the ability to manage routine tasks efficiently.</p>
<p>
About Company:<br>
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.</p>
</div>
</div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Nature</b></h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Location</b></h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Level</b></h5>
</div><div>Sr. Position</div></div></div><div></div>

Contracts Administration Assistant

Mazrui International

<div>
 <p>
  <strong>
   Please note that this is Part-Time job ONLY for Emiratis
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Students currently study can also apply. Freshers will also be considered.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location :-
  </strong>
  Dubai Investment Park (DIP)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Brief about company :-
  </strong>
  <strong>
   MetroMed
  </strong>
  (Part of
  <strong>
   Mazrui International
  </strong>
  ) is a pioneer among
  <strong>
   healthcare distributors,
  </strong>
  known for its professional excellence and reputation as one of the region&rsquo;s medicare marketing partners of choice.
  <strong>
   MetroMed
  </strong>
  supplies
  <strong>
   pharmaceutical products,
  </strong>
  <strong>
   medical devices and equipment
  </strong>
  , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics.
  <strong>
   Mazrui International
  </strong>
  is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Websites :-
  </strong>
 </p>
 <p>
  https://www.metromed.me/
 </p>
 <p>
  https://www.mazruiinternational.ae/ (Main Holding Group)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Title :-
  </strong>
  Admin Support Officer
  <strong>
   (Part-Time)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose :-
  </strong>
  The role combines general admin tasks, data entry, basic reporting, inventory tracking, and coordination with facilities teams, supporting HR team with various admin activities to ensure smooth daily business unit operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key role and responsibilities :-
  </strong>
 </p>
 <ul>
  <li>
   Perform general office administration tasks including filing, scanning, printing, and organizing documents.
  </li>
  <li>
   Handle incoming and outgoing mail, courier dispatch, and record maintenance.
  </li>
  <li>
   Accurately enter and update data in spreadsheets, internal systems, and databases.
  </li>
  <li>
   Prepare basic reports and ad hoc summaries as requested by management.
  </li>
  <li>
   Maintain and track office supplies inventory; raise requests and coordinate with vendors for procurement.
  </li>
  <li>
   Keep stock movement records and update inventory logs regularly.
  </li>
  <li>
   Monitor usage of stationery and pantry items, ensuring timely replenishment.
  </li>
  <li>
   Coordinate with building management, housekeeping, and service providers for office maintenance and cleanliness.
  </li>
  <li>
   Log and follow up on facility-related issues (AC, plumbing, electrical, etc.) to ensure timely resolution.
  </li>
  <li>
   Support expense tracking and assist with documenting office-related purchases and invoices.
  </li>
  <li>
   Assist in organizing small internal events or meetings by arranging logistics and required supplies.
  </li>
  <li>
   Liaise with PRO for various business needs related to trade licenses etc.
  </li>
  <li>
   Coordinate office equipment/stationery needs of new hires and existing staff members and place orders for stationery with suppliers.
  </li>
  <li>
   Follow up on expenditure claim queries of suppliers.
  </li>
  <li>
   Coordinate timely renewal of trade licenses and tenancy renewals.
  </li>
  <li>
   Maintain and manage service provider contracts, and utility bills, prepare summary for submission to Finance for payments.
  </li>
  <li>
   Maintain and manage Supplier's contract, and MOE registration for Exclusive contracts,
  </li>
  <li>
   Maintain/Manage administrative records/files - Car lease documents/ Tenancy Contracts/AMC about building maintenance.
  </li>
  <li>
   Coordinate ordering and storage of office furniture and fixtures and ensuring appropriate payments.
  </li>
  <li>
   Organizing/Assisting in events/activities for celebrations and staff welfare.
  </li>
  <li>
   To effectively carry out all the Receptionist duties in the absence of the Receptionist.
  </li>
  <li>
   Support any other ad hoc tasks assigned from time to time.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience :- Students currently study can also apply. Freshers will also be considered.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education :-
  </strong>
  High School or Diploma or Bachelor
 </p>
</div>


(Part-Time) Admin Support Officer (UAE National) (Emiratisation)

GSSTech Group

<div><p>We looking for a talented and experienced Service Renewals Specialist (UAE National) who will be working in our client's Service Operations Team and taking care of commercial and administrative tasks related to information security services. The Service Renewals Specialist creates, documents and processes service contract and ensures timely renewal of these contracts. The role works closely with the Business Development team and prepares / provides all information required for contracts closing and renewal. The position is responsible for identifying upselling and cross selling opportunities in existing business contracts. The Service Operations Specialist takes care of the contract assets and keeps information up to date at any time.</p>
Job requirements<p><b>
Responsibilities</b></p><ul><li>
Assist contract renewals and service contracts opportunities.</li><li>
Support Business Development Manager in renewals and service business.</li><li>
Maintain customer, asset and contract information.</li><li>
Assist in getting quotations from vendors/suppliers.</li><li>
Assist in proposals and contract drafts for customers.</li><li>
Follow up with vendors for price quotes for renewal.</li><li>
Follow up task to be handled on behalf of other BDM.</li><li>
Create asset list on SharePoint for our customers.</li><li>
Answer business phone calls</li></ul><p></p><p><b>
Qualifications &amp; Skills</b></p><ul><li>
Graduate in Business administration or finance or accounting or logistics and procurement.</li><li>
1-5 years of experience in IT industry</li><li>
Experience working with IT distributors and vendors.</li><li>
Basic computer skills</li><li>
Excellent Microsoft office skills.</li><li>
Calculation skills - dealing with renewal figures.</li><li>
Arabic reading and writing skill will be added advantage.</li><li>
Fast learner.</li><li>
Self-motivation and eagerness to learn.</li><li>
Good vision, creativity and problem-solving skills.</li><li>
Team player.</li><li>
Organized and structured way of working.</li></ul><p></p><p><b>
Benefits</b></p><ul><li>
Health insurance with one of the leading global providers for medical insurance.</li><li>
Career progression and growth through challenging projects and work.</li><li>
Employee engagement and wellness campaigns activities throughout the year.</li><li>
Excellent learning and development opportunities.</li><li>
Inclusive and diverse working environment.</li><li>
Flexible/Hybrid working environment.</li><li>
Open door policy.</li></ul></div><p></p>

Service Renewals Specialist (UAE National)

Savills Middle East

<div>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
  </li>
  <li>
   Invoicing: Prepare invoices and track payments.
  </li>
  <li>
   Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
  </li>
  <li>
   Document Control: Manage filing systems, maintain secure and organised records.
  </li>
  <li>
   PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
  </li>
  <li>
   General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills, Knowledge And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluent English and Arabic &ndash; written and spoken.
  </li>
  <li>
   Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
  </li>
  <li>
   Strong communication and customer service skills
  </li>
  <li>
   Excellent organizational and multitasking abilities
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
  <li>
   Presentable and confident demeanour
  </li>
  <li>
   Detail-oriented and proactive problem solver
  </li>
  <li>
   Adaptability and flexibility in a fast-paced environment
   <br/>
   <br/>
  </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>


Administration Assistant (UAE Nationals Only)

Hyva

<div>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The Customer Service Specialist provides logistic, administrative and financial support for completion of sales orders and
 <br/>
 <br/>
 regularly communications with new and existing customers to provide sales, meet revenue targets and provide a superior level of customer satisfaction.
 <br/>
 <br/>
 Key Responsibilites
 <br/>
 <br/>
 <ul>
  <li>
   Provide customer service and conduct sales with new and existing customers via telephone;
  </li>
  <li>
   Support the dealers in regard to technical questions;
  </li>
  <li>
   Make agreements in regard to prices and delivery conditions;
  </li>
  <li>
   Create and send quotations and agreements in line with Hyva&rsquo;s price policies, ensuring proper follow up;
  </li>
  <li>
   Ensure correct administrative completions of sales orders, such as the processing in the ERP system;
  </li>
  <li>
   Ensures correct provision of information in regard to sales orders for invoicing, taking into account particulars;
  </li>
  <li>
   Monitor the delivery times and inform the customer;
  </li>
  <li>
   Maintain contact with the client, such as providing product and price information;
  </li>
  <li>
   Respond to complaints, ensuring provision of information to After Sales if necessary and following up on solutions;
  </li>
  <li>
   Perform commercial activities focused on sales to attract new customers;
  </li>
  <li>
   Maintain contact with the customers;
  </li>
  <li>
   Analyze external market and competition;
  </li>
  <li>
   Work in conjunction with Finance department in regard to late payments and delivery stoppage.
   <br/>
   <br/>
  </li>
 </ul>
 Role Requirements
 <br/>
 <br/>
 <ul>
  <li>
   Very good command of English language (both spoken and written)
  </li>
  <li>
   Excellent verbal and written skills with a consultative sales approach.
  </li>
  <li>
   Basic understanding of technology or strong interest in learning.
  </li>
  <li>
   BA degree in business related field will be an asset
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Your Location:
  <br/>
  <br/>
 </em>
 Dubai
 <br/>
 <br/>
 <strong>
  Diversity, Equity &amp; Inclusion (DEI)
  <br/>
  <br/>
  <strong>
   We are an inclusive employer that welcomes all backgrounds, perspectives, and experiences. Regardless of your origin, gender, age, sexual orientation, beliefs, disability, or political views, we value diversity and believe that unique perspectives drive innovation and success.
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  <strong>
   Join us and be part of a team where everyone belongs!
  </strong>
 </strong>
</div>


Customer Service Specialist

Oaklyn Real Estate LLC

<p>Business Bay, Dubai, UAE<br/>Competitive Salary + Attractive Commission Structure<br/>Oaklyn Real Estate LLC (Oaklyn Realty)</p><p>About Oaklyn Realty</p><p>Oaklyn Realty is a growing Dubai-based real estate brokerage committed to delivering exceptional service and long-term value to our clients. As we continue to expand, we are looking for an ambitious and results-driven Secondary Market, Leasing &amp; Rentals Specialist to join our team.</p><p>This role is ideal for professionals who are passionate about Dubai real estate, enjoy building strong client relationships, and have experience in property sales, leasing, and rentals. You will work closely with buyers, sellers, landlords, tenants, and investors while helping clients navigate Dubai's dynamic property market.</p><p>Key Responsibilities</p><ul><li>Manage and market secondary market property listings including apartments, villas, townhouses, and investment properties</li><li>Handle residential and commercial sales, leasing, and rental transactions</li><li>Assist clients with buying, selling, renting, and leasing properties across Dubai</li><li>Generate and manage property listings for both sales and rentals</li><li>Conduct property viewings, client meetings, and market presentations</li><li>Generate, qualify, and follow up on leads through various channels</li><li>Build and maintain strong relationships with property owners, landlords, tenants, buyers, and investors</li><li>Advise clients on market trends, property valuations, rental yields, pricing strategies, and investment opportunities</li><li>Negotiate tenancy agreements, rental contracts, and sales offers</li><li>Successfully close sales, leasing, and rental transactions</li><li>Prepare and maintain accurate property listings and CRM records</li><li>Stay updated on Dubai real estate market trends, community developments, rental market movements, and investment opportunities</li><li>Consistently achieve sales, leasing, rental, and performance targets</li></ul><p>Requirements</p><ul><li>Minimum 1 year of Dubai real estate experience in sales, leasing, rentals, or property consultancy</li><li>Experience in the secondary market, leasing, and/or rentals sector is preferred</li><li>Proven track record in sales, leasing, rentals, client acquisition, or deal closures</li><li>Strong communication, negotiation, and relationship-building skills</li><li>Fluency in English; additional languages are an advantage</li><li>Professional, customer-focused, and target-driven mindset</li><li>Ability to work independently and as part of a team</li><li>Familiarity with CRM systems and major property portals such as Property Finder and Bayut is a plus</li><li>Knowledge of Dubai communities, market trends, rental regulations, and real estate processes</li></ul><p>What We Offer</p><p>✔ Competitive salary + attractive commission structure<br/>✔ Marketing and administrative support<br/>✔ Access to quality sales, leasing, and rental opportunities<br/>✔ Professional, collaborative, and growth-focused work environment<br/>✔ Ongoing training and development opportunities<br/>✔ Career growth within a rapidly expanding real estate brokerage<br/>✔ Opportunity to work across secondary sales, leasing, and rentals</p><p>If you are a motivated Real Estate Agent, Property Consultant, Leasing Consultant, Rental Agent, Sales &amp; Leasing Specialist, or Secondary Market Specialist looking to build a successful career in Dubai real estate, we would love to hear from you.</p><p>Apply today and grow with Oaklyn Realty.</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Secondary and Leasing Specialist

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