administrative assistant | uae national | dubai

administrative assistant

office administrator

administrative assistant | uae national | dubai Jobs in Dubai

executive assistant

office manager

administrative support specialist

Noorka

<div><p>Noorka Logistics is seeking a proactive and organized Administrative Assistant to support daily office operations in our <b>Dubai</b> branch. This role is ideal for a professional who can manage administrative tasks efficiently, coordinate office activities, and contribute to maintaining a productive and well-organized logistics environment.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Provide administrative and clerical support to different departments.</li>
<li>Manage filing, document preparation, and record-keeping activities.</li>
<li>Handle phone calls, emails, and office correspondence professionally.</li>
<li>Schedule meetings, appointments, and maintain calendars.</li>
<li>Assist in preparing reports, presentations, and office documents.</li>
<li>Coordinate office supplies and ensure smooth office operations.</li>
<li>Maintain accurate records and update company databases.</li>
<li>Support management with daily administrative requirements.</li>
<li>Ensure confidentiality of company documents and information.</li>
</ul><p><b>Requirements:</b></p>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li>
<li>1&ndash;3 years of experience in administrative or office support roles.</li>
<li>Proficiency in MS Office applications including Word, Excel, and Outlook.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Attention to detail and ability to work under pressure.</li>
<li>Professional attitude and problem-solving skills.</li>
</ul><p><b>Skills &amp; Competencies:</b></p>
<ul><li>Strong organizational and coordination skills</li>
<li>Time management and multitasking abilities</li>
<li>Good communication and interpersonal skills</li>
<li>Attention to detail and accuracy</li>
<li>Ability to work independently and as part of a team</li>
</ul><p>At Noorka Logistics, effective administrative support is essential for maintaining smooth business operations and operational efficiency. This Administrative Assistant position in <b>Dubai</b> offers an excellent opportunity to grow your career while contributing to a professional and dynamic logistics organization.</p></div>

Administrative Assistant

Zayed University

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 <br/>
 <br/>
 <strong>
  The Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
  </li>
  <li>
   Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
  </li>
  <li>
   Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
  </li>
  <li>
   Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
  </li>
  <li>
   Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
  </li>
  <li>
   Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
  </li>
  <li>
   Coordinates work with other Colleges, school districts and other organizations.
  </li>
  <li>
   Effectively communicates with executives and management within the University, State agencies and various school districts.
  </li>
  <li>
   Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
  </li>
  <li>
   Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
  </li>
  <li>
   Performs special projects and assignments as requested by the Dean.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The Requirements
  <br/>
  <br/>
 </strong>
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 <br/>
 <br/>
 <strong>
  Preferred Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must have strong written and oral communication skills in English, and preferable in Arabic
  </li>
  <li>
   Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
  </li>
  <li>
   Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
  </li>
  <li>
   Ability to learn and manage ZU web management software.
  </li>
  <li>
   Knowledge of office management systems and procedures
  </li>
  <li>
   Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The Benefits
  <br/>
  <br/>
 </strong>
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 <br/>
 <br/>
 <strong>
  To Apply
  <br/>
  <br/>
 </strong>
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 <br/>
 <br/>
 <strong>
  While we appreciate all applications, you will be contacted only if you are selected for an interview.
  <br/>
  <br/>
 </strong>
 <strong>
  For any further enquiries, please contact
 </strong>
 Recruitment@zu.ac.ae
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>


Administrative Officer - College of Interdisciplinary Studies (UAE National)

Khalid Al Sarookh Advocates and Legal Consultants LawFirm

<p>We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office.</p><p>Responsibilities:</p><ul><li>Managing all office tasks, including answering phones, handling correspondence, and maintaining office supplies.</li><li>Scheduling and coordinating meetings, appointments, and travel arrangements for lawyers and staff.</li><li>Drafting and sending invoices to clients, ensuring accuracy and timely delivery.</li><li>Preparing engagement letters and other legal documents as required.</li><li>Providing administrative support to lawyers and staff as needed.</li><li>Maintaining organized filing systems, both physical and digital.</li><li>Assisting with the organization of events and other office activities.</li></ul><p>Qualifications:</p><ul><li>Proven experience as an office administrator, office assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of basic accounting principles is a plus.</li><li>Previous experience in a law firm or legal environment is preferred.</li></ul><p>Note : English, and Arabic languages are essentials</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: From AED5,000.00 per month</p><p>Language:</p><ul><li>arabic and english (Required)</li></ul>

Office Admin

zcreatix

<div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5><br>
</div><p></p><div><h4 class="jobSectionHeader"><b>Job Details:</b></h4><br>
<p></p>
<p>
Accurately enter customer contract information into the system while maintaining a high level of data accuracy.</p>
<p>
Process and update internal records promptly to ensure all information remains current and organized.</p>
<p>
Prepare service-related documents, forms, and supporting materials for operational use.</p>
<p>
Receive incoming information and forward it to the appropriate departments when required.</p>
<p>
Handle incoming and outgoing phone calls and emails in a professional and timely manner.</p>
<p>
Prepare regular reports using system data and information related to assigned responsibilities.</p>
<p>
Support daily administrative activities to maintain smooth communication and workflow between departments.</p>
<p>
Ensure all records, files, and system data are properly organized and maintained.</p>
<p>
Assist with routine coordination tasks to support efficient office and operational processes.</p>
<h4 class="jobSectionHeader"><b>
Job Experience Requirements</b></h4><br>
<p></p>
<p>
Ability to learn and process new information quickly and accurately.</p>
<p>
Strong logical thinking skills with close attention to detail.</p>
<p>
Good verbal and written communication skills for daily coordination and reporting.</p>
<p>
Good working knowledge of Microsoft Office applications.</p>
<p>
Organized and responsible working style with the ability to manage routine tasks efficiently.</p>
<p>
About Company:<br>
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.</p>
</div>
</div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Nature</b></h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Location</b></h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Level</b></h5>
</div><div>Sr. Position</div></div></div><div></div>

Contracts Administration Assistant

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:<div></div><div><br>
We are seeking a proactive and detail-oriented Administrative Coordinator to support various departments within TFG. The ideal candidate will play a vital role in ensuring smooth operations by managing administrative tasks and facilitating communication across teams. You will be responsible for maintaining accurate records, coordinating essential processes, and contributing to the overall efficiency of the organization.</div><div></div><div><b><br>
Responsibilities:</b></div><ul><li><b>
CRM Management:</b> Ensure CRM is updated with accurate customer, tour, and sales information.</li><li><b>
Permit Processing:</b> Handle permits for stand removals, installations, airport passes for equipment, materials, representatives, and managers.</li><li><b>
Coordination:</b> Liaise with stand contractors and monitor RERA and DED permits to ensure compliance.</li><li><b>
Lead Management:</b> Oversee lead creation, update tour backing requests, assign leads, and manage the registration process.</li><li><b>
Interdepartmental Support:</b> Communicate effectively with HR, Accounts, and other departments to meet operational needs.</li><li><b>
Supply Coordination:</b> Manage stationery and supplies for various departments.</li><li><b>
Performance Tracking:</b> Update and maintain daily reports, performance trackers, and team metrics for assigned departments.</li><li><b>
Documentation:</b> Process agent agreements, contracts, and other related documents while ensuring accuracy.</li><li><b>
Data Management:</b> Monitor, register, and record customer details, payments, status updates, and tagging information.</li><li><b>
Filing:</b> Handle electronic and digital filing requirements to maintain organized records.</li></ul><div>
This position is ideal for someone who thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively across multiple teams.</div><br>
<div></div>
Desired Skill &amp; Expertise:<br>
<div></div><ul><li>
Experience: 1&ndash;2 years of experience in an administrative role.</li><li>
Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.</li><li>
Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines effectively.</li><li>
Attention to Detail: Capable of designing and processing a wide range of documents accurately.</li><li>
Teamwork: A professional, friendly demeanor and ability to work effectively as part of a team.</li><li>
Adaptability: Flexible and positive attitude to handle dynamic and evolving tasks.</li></ul></div><div></div>

Coordinator - Sales & Marketing Administration (UAE National)

Oceano Apex LLC

<p>Job Title: Office Administrator Specialist</p><p>Location: Ontario Towers in Business Bay, Dubai, U.A.E.</p><p>Reports To: Director</p><p>Job Type: Full-Time</p><p>About the Company:</p><p>Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.</p><p>Job Summary:</p><p>We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.</p><p>Key Responsibilities:</p><p>1. Office &amp; Administrative Support</p><p>Manage daily office activities to ensure operational efficiency.</p><p>Oversee office supplies, vendor coordination, logistics, and facility upkeep.</p><p>Maintain structured filing systems &ndash; both physical and digital.</p><p>Monitor and track deadlines, office tasks, projects, and follow-ups.</p><p>2. Director Support</p><p>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</p><p>Prepare meeting agendas, take minutes, and track action items.</p><p>Arrange professional travel, including flights, hotels, and itineraries.</p><p>Draft, edit, and manage internal documents, memos, presentations, and reports.</p><p>Filter and prioritize emails, calls, and messages for the Director.</p><p>Ensure timely completion of tasks, projects, and reminders.</p><p>3. Communication &amp; Liaison</p><p>Serve as a key point of contact between the Director and internal/external stakeholders.</p><p>Manage confidential communication with utmost discretion.</p><p>Represent the Director professionally in communications and interactions.</p><p>Assist with occasional personal errands and confidential non-work requests.</p><p>Qualifications:</p><p>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</p><p>Strong command of English (written and verbal); Arabic is an advantage.</p><p>Proficient in Microsoft Office Suite and digital office tools.</p><p>Excellent organizational and time management skills.</p><p>Ability to handle sensitive and confidential information professionally.</p><p>Experience in a startup environment or financial services industry preferred.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Office Administrator Specialist

Health7Careers

<div>
 A leading healthcare provider in Dubai,
 <strong>
  UAE
 </strong>
 is expanding its emergency and acute care services and is seeking a qualified
 <strong>
  Consultant / Specialist Emergency Medicine Physician
 </strong>
 to join its multidisciplinary emergency department team. The role focuses on delivering timely, high-quality emergency medical care within a modern hospital environment serving a diverse international patient population.
 <br/>
 <br/>
 This opportunity allows physicians to practice emergency medicine in a fast-paced clinical setting supported by advanced diagnostic capabilities, specialist consultation services, and internationally recognised clinical protocols.
 <br/>
 <br/>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Position: Consultant / Specialist Emergency Medicine
  </li>
  <li>
   Location: Dubai, United Arab Emirates
  </li>
  <li>
   Healthcare Setting: Multispecialty hospital emergency department
  </li>
  <li>
   Experience Required: Minimum 3+ years post specialist or board certification
  </li>
  <li>
   Practice Model: Acute care within a fully equipped emergency department with access to ICU, trauma services, and advanced diagnostics
   <br/>
   <br/>
  </li>
 </ul>
 The successful candidate will provide immediate evaluation and treatment for patients presenting with acute illnesses and injuries while ensuring safe, efficient, and evidence-based emergency care.
 <br/>
 <br/>
 <strong>
  Qualifications &amp; Board Recognition
  <br/>
  <br/>
 </strong>
 Applications are welcome from physicians holding recognised specialist qualifications such as:
 <br/>
 <br/>
 <ul>
  <li>
   American Board of Emergency Medicine
  </li>
  <li>
   UK CCT / FRCEM / MRCEM
  </li>
  <li>
   European Board Certification
  </li>
  <li>
   Royal College Certification (Canada)
  </li>
  <li>
   Australian Fellowship (FACEM)
  </li>
  <li>
   Arab Board
  </li>
  <li>
   MD/DNB/FNB/DrNB/ FCPS or equivalent recognised specialist qualification
   <br/>
   <br/>
  </li>
 </ul>
 Candidates must meet eligibility requirements for
 <strong>
  DHA / DOH / MOH license
 </strong>
 . Licensing guidance and support will be provided where applicable.
 <br/>
 <br/>
 <strong>
  Key Responsibilities &ndash; Emergency Medicine
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide rapid assessment, diagnosis, and management of patients presenting with acute medical, surgical, and traumatic conditions in the emergency department.
  </li>
  <li>
   Stabilise patients experiencing life-threatening emergencies, including cardiac, respiratory, neurological, and trauma-related conditions.
  </li>
  <li>
   Perform emergency medical procedures such as airway management, intubation, resuscitation, wound management, fracture stabilisation, and procedural sedation.
  </li>
  <li>
   Lead and participate in advanced life support and resuscitation efforts, including cardiac arrest management and trauma response.
  </li>
  <li>
   Utilise diagnostic tools such as point-of-care testing, imaging, and laboratory investigations to support rapid clinical decision-making.
  </li>
  <li>
   Coordinate with multidisciplinary teams and specialist physicians to ensure appropriate patient admission, referral, or discharge planning.
  </li>
  <li>
   Maintain accurate and comprehensive clinical documentation and electronic medical records in accordance with regulatory and institutional standards.
  </li>
  <li>
   Ensure adherence to evidence-based emergency care protocols and patient safety guidelines.
  </li>
  <li>
   Participate in clinical audits, quality improvement initiatives, and emergency preparedness programs.
  </li>
  <li>
   Support efficient patient flow and triage processes to optimise emergency department performance and patient outcomes.
  </li>
  <li>
   Ensure compliance with UAE healthcare regulations, ethical medical practice standards, and hospital policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive tax-free physician salary
  </li>
  <li>
   Performance-based incentives
  </li>
  <li>
   Housing allowance or accommodation support
  </li>
  <li>
   Comprehensive family medical insurance
  </li>
  <li>
   Annual return flight tickets
  </li>
  <li>
   Professional indemnity / malpractice coverage
  </li>
  <li>
   Continuing medical education support
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Licensing &amp; Relocation Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   End-to-end DHA / DOH / MOH license conversion assistance
  </li>
  <li>
   DataFlow and credential verification support
  </li>
  <li>
   Visa processing and onboarding assistance
  </li>
  <li>
   Relocation support for physician and family
   <br/>
   <br/>
  </li>
 </ul>
 A structured onboarding process ensures a
 <strong>
  smooth transition into clinical practice in Dubai
 </strong>
 .
</div>


Consultant/Specialist Emergency Medicine – Dubai , Tax-Free UAE Opportunity

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