social media specialist

executive assistant

office administrator

administrative assistant

procurement specialist

administrative support specialist

Confidential Careers

<div>
 
 We are looking for a highly organized and proactive
 
 Admin Specialist
 
 to support our daily business operations and ensure smooth office functioning. The ideal candidate will handle administrative tasks, coordinate with various departments, manage documentation, and provide essential support to the management team.
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in an administrative or office support role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 Why Join Us:
 
 
 <ul>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Supportive and collaborative work environment.
 </li>
 <li>
 Career growth and development opportunities.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Ports, Customs & Free Zone Corporation

<div>
 
 
 Job Purpose
 
 
 
 This role is responsible for providing administrative support to ensure the efficient management of the Director&rsquo;s schedule, documentation, and communication. This role focuses on facilitating daily operations and supporting the execution of strategic departmental initiatives.
 
 
 
 
 
 
 Key Accountabilities
 
 
 <ul>
 <li>
 Manage the Director&rsquo;s calendar, including scheduling meetings, organizing travel arrangements, and coordinating appointments with internal and external stakeholders.
 </li>
 <li>
 Prepare reports, correspondence, and presentations, ensuring accuracy and timely dissemination to relevant parties.
 </li>
 <li>
 Maintain accurate records and documentation, including managing confidential files and tracking submissions, while ensuring compliance with data management standards.
 </li>
 <li>
 Handle incoming and outgoing communications, managing the flow of information and ensuring prompt responses to inquiries and requests.
 </li>
 <li>
 Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items to ensure completion.
 </li>
 <li>
 Assist in the preparation and tracking of permits, NOCs, and other regulatory documents, ensuring alignment with departmental standards.
 </li>
 <li>
 Support communication with external stakeholders, including government bodies, contractors, and developers, maintaining professional interactions.
 </li>
 <li>
 Assist in coordinating with various sections, to streamline operations and support strategic initiatives.
 </li>
 <li>
 Monitor key deadlines and project timelines, providing updates and reminders to ensure timely task completion.
 </li>
 <li>
 Ensure compliance with administrative policies and procedures, including document control, data security, and confidentiality standards.
 </li>
 <li>
 Organize and manage filing systems, ensuring records are maintained in an organized and accessible manner for audits and future reference.
 </li>
 <li>
 Assist in managing departmental events, training sessions, and workshops, handling logistics such as scheduling, venue arrangements, and material preparation.
 </li>
 <li>
 Responsible for the managing company pool cars, including coordinating with rental companies for regular maintenance and emergency breakdown, preparing GRN for monthly invoice, monitoring vehicle usage logs to address traffic violations.
 </li>
 <li>
 Handle department procurement requirements by gathering information from end users, initiating purchase request through the system, coordinating with vendors for timely delivery of goods/services and processing GRN upon delivery.
 </li>
 <li>
 Coordinate the department&rsquo;s annual budget by collecting revenue and expense data from various sections and departments including Procurement, General Administration and IT, consolidate and enter all budget information into budgeting system, ensuring accuracy and timely submission.
 </li>
 <li>
 Manage customer inquiries forwarded by the Customer Service department by directly addressing those within my scope or forwarding them to the relevant section for resolution.
 </li>
 <li>
 Manage monthly service invoices and coordinate with Finance to close payment advice once customer payment remittances are received.
 </li>
 <li>
 Manage facility maintenance issues by coordinating with General Administration department and external maintenance companies to ensure timely resolution and minimize disruptions.
 </li>
 <li>
 Assist department IT focal point for requirements gathering, participate in user acceptance testing to verify that the delivered solutions meet business needs and functions as expected before implementation.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 
 Bachelor&rsquo;s / Diploma Degree in Business Administration, Management, Commerce or relevant field
 
 
 
 
 
 
 Must Haves
 
 
 
 Arabic Language is a must
 
 
 English Fluency is required
 
 
 
 
 
 Only matching candidates will be contacted by a member from the talent team.
 
</div>

Administrator

Westfield Specialty International

<div>
 
 Job Description
 
 
 
 
 Main Purpose of the Role:
 
 
 
 <ul>
 <li>
 Supporting the daily operations of the office
 </li>
 <li>
 Support Credit Control function
 </li>
 <li>
 Fostering a productive work environment
 </li>
 <li>
 Facilities management
 </li>
 <li>
 Technology support
 </li>
 <li>
 Event planning
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Scheduling appointments, meetings, and conferences
 </li>
 <li>
 Maintaining office files, records, and databases
 </li>
 <li>
 Managing office supplies, inventory, and equipment.
 </li>
 <li>
 Coordinating office maintenance, repairs, and cleaning services.
 </li>
 <li>
 Organizing office layouts and workspace arrangements.
 </li>
 <li>
 Handling incoming and outgoing mail and shipments.
 </li>
 <li>
 Overseeing office facilities and ensuring a safe and functional work environment.
 </li>
 <li>
 Coordinating office security, access control, and emergency procedures.
 </li>
 <li>
 Liaising with building management and vendors for facility-related matters.
 </li>
 <li>
 Managing calendars, appointments, and travel arrangements for office staff.
 </li>
 <li>
 Providing basic IT support for office equipment, software, and systems.
 </li>
 <li>
 Troubleshooting technical issues and coordinating with IT support providers.
 </li>
 <li>
 Managing office technology assets, such as computers, printers, and peripherals.
 </li>
 <li>
 Assisting with software installations, updates, and user training.
 </li>
 <li>
 Organizing and coordinating office events, meetings, and conferences.
 </li>
 <li>
 Managing event logistics, catering, audio-visual equipment, and guest arrangements
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Preferably educated to college degree level
 </li>
 <li>
 Good commands in Microsoft Word, Excel and PowerPoint.
 </li>
 <li>
 Diary management experience (Outlook)
 </li>
 <li>
 Good numerical skills.
 </li>
 <li>
 Presentational skills
 </li>
 <li>
 Flexible and willing to work as a team member
 </li>
 <li>
 Proficiency in office procedures, document management, and record-keeping.
 </li>
 <li>
 Excellent organizational skills to manage multiple tasks and prioritize work effectively.
 </li>
 <li>
 Ability to maintain office supplies, equipment, and facilities in an organized manner.
 </li>
 <li>
 Attention to detail to ensure accuracy in administrative tasks and documentation.
 </li>
 <li>
 Active listening skills to understand and address the needs of office staff and visitors
 </li>
 <li>
 Strong verbal and written communication skills for interacting with colleagues, clients, and vendors
 </li>
 <li>
 Effective time management skills to handle multiple tasks and meet deadlines
 </li>
 <li>
 Ability to troubleshoot office equipment issues and address technical problems
 </li>
 <li>
 Strong attention to detail
 
 
 </li>
 </ul>
 
 
 This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. #wspi
 
 
 
 
 
 About Us
 
 
 
 Founded in 1848, Westfield is a global leader in property and casualty insurance, delivering superior risk insights and innovative solutions to customers through a diverse portfolio of insurance products. Westfield underwrites commercial, personal, surety, and specialty lines of coverage through a network of leading independent agents and brokers in the United States and specialty products through Lloyd&rsquo;s of London Syndicate 1200. As a mutual insurance company with more than 3,000 employees, Westfield has revenues in excess of $4 billion and more than $10 billion in assets.
 
 
 
 About The Team
 
 
 
 
 Westfield Specialty International Culture
 
 
 
 Our culture is centred around three core values:
 
 Excellence
 
 , focused on high performance, agility and embracing change;
 
 Ambition
 
 , where inquisitiveness, challenge and a bold approach is encouraged; and
 
 Collaboration
 
 , delivering shared goals through collective expertise,diversity of thoughtand transparency. All three are underpinned by
 
 Reward &amp; Recognition,
 
 where people are supported &amp; respected, and success is celebrated.
 
 
 
 Equal Opportunity Employer
 
 
 
 United States: All applicants receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, or status as a protected veteran.
 
 
 United Kingdom: Westfield is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
</div>

Office Administrator

Real Meal - Healthy Kitchen

We are seeking a motivated and detail oriented Quotation Specialist(MEP) cum Admin to support our projects team. This dual-role position involves preparing accurate quotations and tender documents for Mechanical, Electrical, and Plumbing works, while also handling day-to-day administrative and coordination tasks. The ideal candidate should have experience in MEP services, strong attention to detail, and the ability to balance technical pricing with office administration.Role and Responsibilities: <ul><li>Prepare, review, and submit quotations, proposals, and tender documents for MEP projects.</li><li>Work closely with engineers, project managers, and suppliers to gather technical and pricing details.</li><li>Track, follow up, and maintain records of submitted quotations and client communications.</li><li>Handle administrative tasks including filing, documentation, scheduling, and office coordination.</li><li>Assist in procurement processes, vendor management, and purchase order preparation.</li><li>Maintain and update databases for quotations, contracts, and supplier lists.</li><li>Support management with reports, presentations, and other administrative requirements.</li></ul>Skills and Qualifications:<ul><li>Associate&rsquo;s degree or higher in Business Administration, Facility Management, or a related field is preferred.</li><li>Minimum 2 years experience in quotations, pricing, or tendering within the MEP sector.</li><li>Strong administrative and coordination skills with a background in office support.</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good understanding of MEP systems, terminology, and project requirements.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently, prioritize tasks, and meet strict deadlines.</li><li>Should be available in UAE for immediate interview and joining.</li></ul>Job Types: Full-time, Permanent

Quotation Specialist cum Admin (MEP)

Waterfall Pumps Manufacturing

Company DescriptionWaterfall Pumps Manufacturing, based in Dubai, UAE, is a leading manufacturer of firefighting pumps. We provide high-quality, continuously improved fire protection solutions that help save lives, protect properties, and raise awareness about the importance of fire safety.Role DescriptionThis is a full-time on-site role located in Dubai, United Arab Emirates, for a Human Resources Administrative Specialist. The Human Resources Administrative Specialist will handle daily HR-related tasks such as employee relations, HR management, and customer service. Responsibilities include communicating with employees, managing HR documentation, organizing company events, and assisting in the development and implementation of HR policies.Qualifications<ul><li>2&ndash;3 years of HR or administrative experience in the UAE</li><li>Excellent Communication skills and Employee Relations management</li><li>Strong Customer Service abilities</li><li>Attention to detail and organizational skills</li><li>Ability to work independently and as part of a team</li><li>Bachelor's degree in Human Resources, Business Administration, or related field</li></ul>Benefits<ul><li>Salary package to be discussed based on experience and qualifications</li><li>Company-provided transportation</li><li>Standard benefits in line with UAE labor law (health insurance, annual leave, etc.)</li><li>Opportunities for learning and professional growth</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Current &amp; Expected salary in AED</li><li>Expected Date of Joining</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Human Resources Administrative Specialist

MH Markets

Company OverviewJoin our dynamic team at MH Markets, a leading provider of financial brokerage services committed to delivering unparalleled solutions in the financial markets. Our mission is to empower clients with innovative, transparent, and customer-centric financial services. As we continue to expand, we are seeking a highly skilled Junior Payments Specialist to enhance and optimize our payment operations.Position OverviewThe Junior Payments Specialist will play a key role in supporting daily payment operations. Responsibilities include assisting with lead management, data management, and various administrative tasks to ensure smooth and efficient operations. The role also involves PSP onboarding, resolving payment-related issues, and coordinating with vendors and internal teams. This position is ideal for someone detail-oriented, eager to learn, and motivated to grow within the payments and fintech industry.Key ResponsibilitiesPayment Partner Support&#61623;Support the onboarding process of Payment Service Providers (PSPs), EMIs, and banking partners.&#61623;Coordinate with internal teams (Compliance, Legal, Finance) to gather required documentation.&#61623;Maintain and update records of PSPs, ensuring accurate data management.&#61623;Assist in monitoring vendor performance and preparing payment-related reports for management review.&#61623;Assist in lead management by tracking potential PSP opportunities and updating the database.&#61623;Assist in daily payment operations, ensuring smooth and efficient workflow.&#61623;Support data management initiatives related to payment transactions and vendor details.&#61623;Be the initial contact for payment partners via chats and email, assisting in troubleshooting and resolving operational matters.Compliance &amp; Documentation&#61623;Ensure PSP documentation is up-to-date and aligned with internal compliance requirements.&#61623;Help maintain logs of contracts, agreements, and vendor correspondence.Internal Support &amp; Coordination&#61623;Work with customer support teams to help resolve basic payment-related inquiries.&#61623;Escalate and resolve payment issues within defined turnaround times.&#61623;Provide administrative and operational support to the Payments Manager and senior team members.&#61623;Coordinate across departments to ensure smooth payment operations and timely issue resolution.Qualifications &amp; Experience&#61623;Bachelor&rsquo;s degree in finance, business administration, economics, or related field (fresh graduates welcome).&#61623;2+ years of experience in payments, finance, or fintech&#61623;Basic knowledge of financial services, payment gateways, or PSPs is a plus.&#61623;Strong attention to detail and organizational skills.&#61623;Good communication and interpersonal skills.&#61623;Proficiency in Microsoft Excel and willingness to learn new reporting tools.&#61623;Ability to work in a fast-paced, collaborative environment.Job Types: Full-time, PermanentPay: AED6,000.00 - AED8,000.00 per month

Payment Partner Support Executive

Bleu Ciel Properties

We are looking for a FEMALE Procurement Specialist to join our team and help manage our organization&rsquo;s procurement needs.Responsibilities include researching new suppliers, ensuring that all purchased products and materials meet our specifications, and negotiating with vendors as needed.You will also support project managers by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project teamUltimately, you will work with leaders in our organization to understand the needs of our organization and ensure we achieve our supply goals in a timely manner.Responsibilities<ul><li>Prepare proposals, request quotes and negotiate purchase terms and conditions</li><li>Prepare and issue purchase orders and agreements</li><li>Monitor supplier performance and resolve issues and concerns</li><li>Inspect and evaluate the quality of purchased items and resolve shortcomings</li><li>Analyse industry and demand trends and support senior management with the development and implementation of sourcing strategies</li><li>Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans.</li><li>Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents</li><li>Supervise the project procurement process</li><li>Meeting with project clients to assess their needs and define project requirements, acceptance criteria and project timelines</li><li>Coordinate the allocation of project resources to ensure the project team has what&rsquo;s needed at the right time</li><li>Assign tasks to team members and help them understand what&rsquo;s expected from them in terms of project milestones and deliverables</li><li>Be the liaison between the project team and project clients throughout the project life cycle</li><li>Help project managers monitor project progress and team members&rsquo; performance and provide updates to project stakeholders</li></ul>Requirements and skills<ul><li>Proven work experience as a Procurement Specialist or similar role</li><li>Good working knowledge of purchasing strategies</li><li>Excellent communication, interpersonal and negotiation skills</li><li>Strong analytical thinking and problem-solving skills</li><li>Proficiency in Microsoft Office and with business application software, purchasing and resource planning systems</li></ul>A bachelor&rsquo;s degree in engineering, Procurement, business administration, supply chain management or a similar field preferredJob Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthExperience:<ul><li>procurement in construction industry: 5 years (Required)</li><li>main contractor: 3 years (Required)</li></ul>

Procurement Engineer

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