administrative assistant

office administrator

office assistant

admin assistant

account manager, uae

administrator office management uae national

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

SIDCO FOODS MEAT TRADING L.L.C

We are seeking a proactive and technically skilled IT Administrator to manage and support IT infrastructure across office, warehouse, factory, and logistics operations. This role is ideal for a hands-on IT professional who enjoys troubleshooting, maintaining secure systems, supporting end users, and driving continuous technology improvements.Key Responsibilities<ul><li>Provide Level 1 &amp; Level 2 technical support for desktops, laptops, printers, mobile devices, and business applications.</li><li>Install, configure, maintain, and troubleshoot Windows operating systems and user devices.</li><li>Manage Microsoft 365 administration, Active Directory, user accounts, permissions, and email services.</li><li>Support and maintain LAN, WAN, Wi-Fi, VPN, switches, routers, and internet connectivity.</li><li>Configure and troubleshoot Ruijie/Reyee and Cisco networking equipment.</li><li>Assist with FortiGate firewall administration and network security.</li><li>Manage Windows Server environments, file sharing, DNS, DHCP, and Group Policies.</li><li>Maintain backup systems, NAS storage, disaster recovery, and endpoint security.</li><li>Support IP Telephony systems (Yealink, Yeastar, Avaya).</li><li>Maintain Hikvision CCTV systems and NVR infrastructure.</li><li>Support ERP, CRM, Tally, warehouse management systems, and other business applications.</li><li>Maintain IT asset inventory, software licences, warranties, and technical documentation.</li><li>Coordinate with external vendors for installations, repairs, and annual maintenance contracts.</li><li>Identify opportunities to automate processes using AI tools and modern technologies.</li><li>Ensure IT systems remain secure, reliable, and available across all company locations.</li></ul>Requirements<ul><li>Bachelor's Degree or Diploma in Information Technology, Computer Science, Networking, or a related field.</li><li>Minimum 2 years of hands-on IT experience in the UAE (Mandatory).</li><li>Strong experience with:</li><li>Windows Desktop &amp; Windows Server</li><li>Microsoft 365 Administration</li><li>Active Directory &amp; Group Policy</li><li>TCP/IP, DNS, DHCP, VLANs, VPN</li><li>Cisco and Ruijie/Reyee networking</li><li>IT helpdesk and ticketing systems</li><li>Experience supporting IP telephony, CCTV, backup systems, and IT security.</li><li>Knowledge of ERP systems, cloud applications, APIs, and automation is an advantage.</li><li>Experience with AI productivity tools or automation platforms will be considered an added advantage.</li><li>Microsoft, Cisco (CCNA), Fortinet, or ITIL certifications are preferred.</li></ul>Skills<ul><li>Excellent troubleshooting and problem-solving abilities.</li><li>Strong customer service and communication skills.</li><li>Ability to work independently and manage multiple priorities.</li><li>Good documentation and vendor coordination skills.</li><li>High level of integrity when handling confidential information.</li><li>Fluent in English; Hindi is an advantage.</li></ul>Additional InformationCandidates who are currently available in the UAE and can join immediately will be given preference.Application Question(s):<ul><li>How many years of hands-on IT Administrator experience do you have in the UAE?</li><li>Do you have experience troubleshooting LAN, WAN, Wi-Fi, VPN, DNS, and DHCP issues?</li><li>Why do you believe you are the right candidate for this position? (Short answer)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>IT service management: 3 years (Preferred)</li></ul>Language:<ul><li>English and Hindi (Preferred)</li></ul>Work Location: In person

IT Administrator

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

Epic Homes Real Estate Brokers LLC

Company: Epic Homes Real Estate Location: Dubai, UAE Position: Receptionist / Real Estate Administrator Salary: AED 4,000 per monthAbout the RoleEpic Homes Real Estate is looking for an experienced Receptionist / Real Estate Administrator to join our growing team in Dubai. We are seeking a highly organized, detail-oriented, and proactive individual with previous experience in the Dubai real estate industry who understands the administrative processes, documentation, and CRM management required to support a successful real estate office.The ideal candidate will be responsible for managing the day-to-day administrative operations while ensuring all property listings, paperwork, and transactions are processed accurately and efficiently.Key Responsibilities<ul><li>Create, edit, and maintain high-quality property listings. on Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers to collect required documents for listings and transactions.</li><li>Register with developers and maintain developer portals.</li><li>Handle property registrations and all related documentation.</li><li>Prepare and process Form A, Form B, Form F, and A2A (Agent-to-Agent) agreements.</li><li>Register contracts and transactions through the Dubai Land Department (DLD) / Dubai REST / Trakheesi systems.</li><li>Assign incoming leads to agents through the CRM.</li><li>Update and maintain the company CRM with accurate client, property, and transaction information..</li><li>Answer incoming calls, greet clients, and provide professional front desk reception services.</li><li>Maintain organized digital and physical records of all transactions and documentation.</li><li>Provide administrative support to management and the sales team.</li></ul>Requirements<ul><li>Minimum 1 year of experience in Dubai Real Estate Administration.</li><li>Previous experience working in a real estate brokerage in Dubai is essential.</li><li>Strong knowledge of:</li><li>Property Finder</li><li>Bayut</li><li>Dubizzle</li><li>Dubai Land Department (DLD)</li><li>Dubai REST</li><li>Trakheesi</li><li>Developer registration portals</li><li>Experience handling listing creation and property marketing.</li><li>Strong knowledge of Dubai real estate transaction processes.</li><li>Experience using real estate CRM systems.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication skills in English (additional languages are an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to work under pressure while managing multiple tasks.</li><li>High attention to detail and accuracy.</li><li>Professional appearance and customer-focused attitude.</li></ul>What We Offer<ul><li>Salary: AED 4,000 per month</li><li>Professional and supportive working environment.</li><li>Opportunity to grow within a rapidly expanding real estate company.</li><li>Exposure to Dubai's dynamic real estate market.</li></ul>If you have the required Dubai real estate administrative experience and are passionate about working in a fast-paced environment, we would love to hear from you.Send your CV to: samantha@epichomesre.comShortlisted candidates will be contacted for the next stage of the hiring process.Pay: AED4,000.00 per monthApplication Question(s):<ul><li>Are you confrontable with a salary of 4,000 AED?</li></ul>Experience:<ul><li>Dubai Real Estate Administration: 1 year (Required)</li></ul>Work Location: In person

Receptionist / Real Estate Administrator

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a
 
 Administrator - Crew Connect Services (Emiratisation)
 
 and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 
 
 As an
 
 Administrator
 
 , you will be responsible to review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Respond to and resolve crew queries via emails, calls, and walk-ins by providing accurate information, updating systems, escalating issues when required, and ensuring a professional and timely service experience.
 </li>
 <li>
 Track and maintain accurate records of applications, document expiries, and renewals.
 </li>
 <li>
 Coordinate with crew and internal departments on documentation processes, eligibility, and submission guidelines while ensuring compliance with data protection and company policies.
 </li>
 <li>
 Manage tasks by updating trackers, handling confidential reports, monitoring payment discrepancies, and overseeing the distribution and return of Cabin Crew corporate devices with proper accountability.
 </li>
 <li>
 Prepare detailed reports, highlight findings, and provide recommendations to enhance efficiency, accuracy, governance, compliance, and overall crew service processes.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 12 years schooling or equivalent.
 </li>
 <li>
 Proven experience as an office administrator, office assistant or relevant role.
 </li>
 <li>
 Outstanding communication and interpersonal abilities.
 </li>
 <li>
 Excellent organizational skills.
 </li>
 <li>
 Familiarity with office management procedures and basic admin principles.
 </li>
 <li>
 Excellent knowledge of MS Office and office management software.
 </li>
 <li>
 Proficiency in managing and analysing data.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administrator - Crew Connect Services (Emiratisation)

freehold mediation and information

We are looking for accountant/administrator for our real estate company. Candidates must have at least 4 years of experience in a similar role, with strong knowledge of accounting, Microsoft Office and proven skills in Administrator. Tagalog and English language only.only If you meet the above criteria and are interested, please share your CV. Shortlisted candidates will be contacted for an interviewJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>accountant/administrator : 3 years (Required)</li></ul>Language:<ul><li>tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Accountant & Administrator

Chinese Palace Restaurant Group

The National Employee Relations &amp; Engagement Specialist is a critical role focused on supporting our national employees' well-being, fostering engagement, and ensuring alignment with organizational goals through effective performance management. This role plays a vital part in supporting the company&rsquo;s Emiratisation strategy by ensuring the successful integration of our national talent into the workforce and fostering a culture of belonging, growth, and career development.Key Responsibilities <ul><li>Act as the first point of contact for our national employees regarding HR queries and support needs.</li><li>Assist, develop, and implement engagement initiatives designed to improve our national employee satisfaction, performance, and career progression.</li><li>Look after our national employees&rsquo; workplace experiences, gather feedback, and implement initiatives to address challenges and improve retention.</li><li>Monitor attendance, probation reviews, and performance feedback for our national talent.</li><li>Partner with managers to support the national employees through mentoring, career coaching, and professional development opportunities.</li><li>Initiate the creation of recognition and reward programs to celebrate the contributions of national employees.</li><li>Provide guidance to the national employees and managers on goal setting and performance expectations.</li><li>Assist in the development and implementation of effective recruitment strategies to attract national talent for roles across all brands and departments.</li><li>Support partnerships with universities, career fairs, and government programs (e.g., Nafis, MOHRE) to build a strong pipeline of national talent.</li><li>Coordinate the hiring process of national candidates.</li><li>Ensure and oversee onboarding programs tailored to national hires, ensuring smooth integration into the company culture and operations.</li><li>Ensure company practices comply with UAE Emiratisation laws, quotas, and reporting requirements.</li><li>Maintain accurate records of national employees in HR systems.</li><li>Prepare basic reports on Emiratisation numbers, turnover, and progress toward targets.</li><li>Support with government documentation and Emiratisation compliance requirements.</li><li>Educate managers and teams on Emirati culture and workplace expectations to promote inclusion and understanding</li><li>Work closely with Employee Relations &amp; Engagement team on day-to-day tasks.</li><li>Support with administrative duties such as filing, documentation, and data entry.</li><li>Liaise with operations and managers to ensure smooth integration of national staff in restaurants and head office roles.</li><li>Partner with Operations, HR sub-departments, and leadership teams to identify roles suitable for national talent.</li><li>Provide general administrative support to the HR department as required.</li></ul>Qualifications/Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li></ul>Experience:<ul><li>Minimum 3&ndash;5 years of HR experience, preferably with a focus on nationalization programs in the UAE.</li><li>Proven experience in employee engagement and retention strategies.</li></ul>Skills:<ul><li>Excellent interpersonal and communication skills to address employee concerns effectively.</li><li>Strong organizational and analytical skills, with attention to detail.</li><li>Strong understanding of UAE labor laws and Emiratisation regulations.</li><li>Fluency in English and Arabic (preferred).</li></ul>Job Type: Full-timePay: From AED5,500.00 per monthApplication Question(s):<ul><li>Have you worked on Nationalization/Emiratization programs?</li><li>Do you speak Arabic?</li><li>How many years experience you have in Employee Relations &amp; Engagement?</li><li>How much is your salary expectation?</li></ul>Work Location: In person

Arab Speaker - Employee Relations & Engagement Specialist

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