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administrator project coordinator

Carpetland BHR

Admin &amp; Project Coordinator- Job Description<ul><li>Prepare and finalize Project/Retail jobs daily schedule.</li><li>Monitor emails, prepare site reports to update the site condition daily.</li><li>Coordinate with the salesman and supervisor to confirm the job schedules.</li><li>Prepare all types of gates passes for workers, undertaking letters, vehicles, and equipment as per site requirements.</li></ul>Admin Job Description<ul><li>Monitor daily attendance and overtime details, and finalize the monthly attendance for submission to the HR Department.</li><li>Process and track employee leave applications and book tickets for employees.</li><li>Arrange international travel tickets for deployed personnel as needed.</li><li>Preparing deployment travel expenses reimbursement.</li><li>Prepare the monthly report for purchased tickets and submit it to the HR Department.</li><li>Yearly uploading documents for Trakhees/JAFZA renewal and maintain the documents properly dated.</li><li>Maintain and updating records of warehouse employee&rsquo;s documents (PP, Visa, EID)</li></ul>note: Salary bracket is flexible and can be increased if candidate possess extra ordinary skills and is like plug &amp; Play.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have knowledge of flooring and furnishings materials , have you worked on any ERP systems and how good are you in MS</li></ul>Experience:<ul><li>Adminstration in handling manpoer allocation: 4 years (Required)</li><li>Software skill and AI: 4 years (Preferred)</li></ul>Work Location: In person

Administrator & Project Coordinator

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

Jouzy Consulting Engineers

Job Title: Authority Coordinator EngineerLocation: Dubai, United Arab EmiratesDepartment: Engineering / Design CoordinationReports To: Design ManagerAbout CompanyJouzy Consulting Engineers is a leading multidisciplinary engineering consultancy established in Dubai in 1966. With a long-standing reputation for technical excellence, quality delivery, and trusted client partnerships, Jouzy provides design, supervision, and project management services across a wide range of building and infrastructure projects in the UAE.Position OverviewThe Authority Coordinator Engineer is responsible for managing and facilitating all coordination activities with relevant government authorities, service providers, and regulatory bodies to support project approvals, NOCs, permits, and design submissions. The role ensures timely communication, accurate documentation, and smooth follow-up across internal teams and external stakeholders to maintain project progress and regulatory compliance.Responsibilities<ul><li>Coordinate with local authorities, utility agencies, and external stakeholders for project-related approvals, NOCs, permits, and technical clearances.</li><li>Prepare, compile, review, and submit authority applications and supporting documents in line with project requirements and authority standards.</li><li>Track submission status, comments, and approval timelines, and maintain a clear follow-up log for all authority-related matters.</li><li>Liaise with internal design, BIM, supervision, and project teams to ensure technical information is complete, accurate, and submitted on time.</li><li>Arrange meetings, inspections, and technical clarifications with authorities whenever required and communicate outcomes to the relevant project teams.</li><li>Review authority comments and coordinate with engineers and consultants to ensure prompt closure and resubmission.</li><li>Maintain proper records of submissions, permits, drawings, approvals, correspondence, and related authority documentation.</li><li>Support project teams in understanding authority procedures, regulations, and submission requirements applicable to each project.</li><li>Monitor updates in authority rules, digital submission platforms, and regulatory requirements, and share relevant changes internally.</li><li>Assist in resolving authority-related issues that may affect project progress, design approvals, inspections, or construction activities.</li><li>Ensure all coordination activities are carried out in compliance with company standards, project schedules, and client expectations.</li><li>Prepare regular status reports highlighting pending approvals, risks, bottlenecks, and recommended actions.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, Infrastructure Engineering, or a related discipline.</li><li>3&ndash;7 years of relevant experience in authority coordination, design submissions, or project approvals within the UAE consultancy or construction sector.</li><li>Good working knowledge of UAE authorities and service agencies such as Dubai Municipality, Trakhees, DEWA, DCD, RTA, Nakheel, Emaar, or similar entities, depending on project type.</li><li>Familiarity with authority submission processes for building and/or infrastructure projects in Dubai and other Emirates.</li><li>Ability to read and understand engineering drawings, technical reports, and submission packages.</li><li>Strong organizational skills with the ability to manage multiple submissions, deadlines, and follow-ups at the same time.</li><li>Excellent communication and coordination skills in dealing with internal teams, clients, and external authorities.</li><li>Proficiency in Microsoft Office applications; familiarity with online authority portals and document management systems is an advantage.</li><li>Understanding of BIM deliverables, submission workflows, and ISO 19650 documentation practices is preferred where applicable.</li><li>Fluent in English; Arabic is an advantage.</li></ul>Why JCEAt Jouzy Consulting Engineers, you will join a respected consultancy with a strong legacy in the UAE market, a collaborative technical environment, and exposure to landmark projects across multiple sectors. We offer an opportunity to grow your career while working alongside experienced professionals committed to quality, innovation, and professional excellence.Job Type: Full-time

Authority Coordinator Engineer

Wood

<div>Wood is currently recruiting for an experienced PTW Coordinators for a project with ADNOC client and the position will be based in Habshan Abu Dhabi.
Due to client requirement and expectation this position will be onshore site based in Abu Dhabi, United Arab Emirates.
Remarkable people, trusted by clients to design and advance the world.
The Role
This is an exciting opportunity for an experienced PTW Coordinator with a proven track record in the industry, ensuring the successful execution of projects and alignment with company goals for a high-profile client.
Our Clients and Projects
Designing the future. Transforming the world.
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What we can offer
<ul><li>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance : The company provides Life Assurance cover
</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan : Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5 - year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections : Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field
</li></ul>The key objectives for this role are:
PTW Coordinator would be responsible for overseeing the construction of large-scale projects. Also, ensure that all contractors and subcontractors are working together effectively to meet project deadlines, and they act as a liaison between these parties and the client or owner of the property being built. Managing the day-to-day operations at their site. This might include ensuring that all equipment is functioning properly, monitoring safety protocols, and making sure that workers have everything they need to do their jobs well.</div>
 <div><ul><li>Coordinating work activities with other team members to ensure that projects are completed on time and within budget
</li><li>Providing training to crew members on safety precautions, company policies, and job skills
</li><li>Scheduling staff time efficiently to ensure that all project goals are met within specified time frames
</li><li>Monitoring the progress of construction projects to ensure that contractors are meeting deadlines and adhering to specifications
</li><li>Estimating costs for labor and materials needed for projects
</li><li>Coordinating with other team members to ensure that all aspects of a project are completed on time.
</li><li>Coordinating with architects, engineers, contractors, and customers to monitor the progress of construction projects
</li><li>Recording construction details such as measurements, materials used, and building codes used
</li><li>Managing safety procedures on construction sites to ensure worker safety</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
Experience, Skills and Knowledge
Relevant qualification required
<ul><li>Degree or Diploma in relevant discipline
</li><li>Minimum 10 years of experience as PTW Coordinator responsible for overseeing the construction of large-scale projects
</li></ul>Personal Attributes
<ul><li>Role models company values, behaviors and ethics, and promotes same in others
</li><li>Significant persuasion and influencing skills
</li><li>Awareness, respect and the ability to reconcile cultural diversity
</li><li>Pursues continuous development and progression of own skills and knowledge</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

PTW Coordinator

Wood PLC

<div>
 
 
 Key Responsibilities
 
 
 
 
 Design Delivery
 
 
 <ul>
 <li>
 Be an active member of the design team in the delivery of a project from concept stage to project completion.
 </li>
 <li>
 Ensure that designs meet all relevant international codes, IATA and ICAO standards, and UAE authority submission requirements (Dubai Municipality, Civil Defense, Estidama, etc.).
 </li>
 <li>
 Guarantee that all project deliverables (drawings, specifications, reports) meet contractual and regulatory requirements.
 </li>
 <li>
 Ensure full technical coordination across disciplines and with sub-consultants.
 </li>
 <li>
 Conduct reviews of deliverables at every stage for quality and compliance before submission.
 </li>
 <li>
 Act as the project&rsquo;s design coordinator and contribute to design management activities.
 </li>
 <li>
 Participate in coordination and approval meetings with clients and authorities.
 </li>
 </ul>
 
 
 Documentation
 
 
 <ul>
 <li>
 Ensure all design deliverables comply with Company/Client standards, as well as relevant UAE regulatory and aviation authority submission protocols (IATA/ICAO guidelines).
 </li>
 <li>
 Maintain systematic documentation for traceability and audit purposes.
 </li>
 </ul>
 
 
 Coordination
 
 
 <ul>
 <li>
 Coordinate works internally across all disciplines.
 </li>
 <li>
 Coordinate externally with stakeholders, sub-consultants, statutory authorities, and aviation regulators.
 </li>
 </ul>
 
 
 Profile Specifications &ndash; Minimum Requirements
 
 
 <ul>
 <li>
 5&ndash;10 years of total experience, including large-scale projects; aviation sector experience is an advantage.
 </li>
 <li>
 Bachelor of Architecture / Master of Architecture Degree or equivalent.
 </li>
 <li>
 UAE / Country-specific Society of Engineers membership.
 </li>
 <li>
 International Accreditation (RIBA, AIA or equivalent) and Sustainability Certification (LEED, PQP, WELL, or equivalent) preferred.
 </li>
 </ul>
 
 
 Knowledge
 
 
 <ul>
 <li>
 Statutory Authorities requirements and UAE codes/regulations (Dubai Municipality, Abu Dhabi UPC, Civil Defense, GCAA, etc.).
 </li>
 <li>
 IATA Airport Development Reference Manual (ADRM) and ICAO Annexes for airport planning and design.
 </li>
 <li>
 Fire &amp; Life Safety principles, accessibility standards, and sustainable design principles.
 </li>
 </ul>
 
 
 
 
 
 Software Skills
 
 
 <ul>
 <li>
 Strong proficiency in AutoCAD and Revit (BIM).
 </li>
 <li>
 Knowledge of 3D rendering and visualization tools (Enscape, Lumion, Twinmotion, Unreal Engine).
 </li>
 <li>
 Experience with parametric and computational design tools (Grasshopper, Rhino, Dynamo).
 </li>
 <li>
 Familiarity with AI-driven architectural design tools (Spacemaker, TestFit, Autodesk Forma, ArchiGAN).
 </li>
 <li>
 Ability to use collaborative project management platforms (BIM 360, Navisworks, Asite, Primavera Cloud).
 </li>
 <li>
 Awareness of digital twin platforms and integration with asset management systems.
 </li>
 </ul>
 
 
</div>

Architect

Spatial Composite Solutions

Role Summary The Admin &amp; Travel Coordinator is responsible for organizing travel, accommodation, visa documentation, and logistical arrangements for staff deployed on projects. The role ensures smooth coordination of travel and on-site support while maintaining accurate records and supporting operational planning for international assignments.Key Responsibilities<ul><li>Coordinate and book international flights for staff.</li><li>Arrange hotels, serviced apartments, and other accommodation for overseas assignments.</li><li>Prepare and submit visa applications and ensure all travel documentation is complete.</li><li>Maintain records of travel itineraries, visas, and staff deployment schedules.</li><li>Coordinate staff deployments in line with project timelines and operational needs.</li><li>Liaise with travel agencies, airlines, hotels, and other service providers.</li><li>Support staff during overseas assignments by assisting with logistical issues.</li><li>Ensure travel arrangements comply with company policies and cost guidelines.</li></ul>Job Type: Full-timePay: AED3,000.00 per monthExpected Start Date: 15/03/2026

Admin Coordinator

Explore 218+ Administrator project coordinator in United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

218 administrator project coordinator jobs In United Arab Emirates

Administrator & Project Coordinator

Office Administrator

Authority Coordinator Engineer

PTW Coordinator

PTW Coordinator

Architect

Admin Coordinator