project billing & ap specialist

ap specialist

Kforce Inc

<div>
 
 Responsibilities
 
 
 
 Kforce has a client in Germantown, MD that is seeking an AP Specialist. Responsibilities:
 
 
 <ul>
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 Process a high volume of accounts payable invoices on a daily basis
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 Initiate invoice workflows and ensure proper approvals are obtained
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 Review and code non-PO invoices accurately
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 Coordinate with internal teams responsible for payment processing
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 Communicate with vendors via email to resolve invoice discrepancies or issues
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience with ERP or accounting systems used for accounts payable processing
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 Proven experience handling high-volume accounts payable transactions
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 Strong attention to detail and ability to work in a fast-paced environment
 
 
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 </ul>
 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
</div>

AP Specialist

MGS MFG. GROUP, INC

<div>Job Description: 
 
Shift: First Shift 
MGS has an exciting opportunity for an experienced Project Billing &amp; AP Specialist to join our MGS Germantown team.
The Project Billing &amp; AP Specialist is responsible for the entry and review of project information into the ERP system and working closely with our Program Managers regarding the status of projects and customer invoicing. This position will also enter vendor invoices, process vendor payments, resolve vendor invoice discrepancies, and various other duties to support the Accounting Department. This position will also develop strong working relationships with our Program managers, vendors, and internal cross-company purchasing partners.
<ul><li>Oversee and maintain organization of project documentation in accordance with company policies and audit requirements</li><li>
Review customer purchase orders to ensure accuracy of pricing, payment terms, and shipping terms</li><li>
Review and verify project setup and project information in the ERP system for accuracy and completeness</li><li>
Work closely with Program Managers to monitor project status and ensure timely preparation and distribution of progress invoices to customers.</li><li>
Close completed projects during the month-end close process</li><li>
Review, research, and resolve invoice discrepancies, including invoices failing the three-way match; coordinate corrections and approvals as needed.</li><li>
Review invoice information captured by automated invoice processing software and accurately post invoices into the ERP system.</li><li>
Prepare and process batch check runs, wire transfers, and ACH transactions</li><li>
Obtain proper authorization for cash disbursements and distribute payments accordingly</li><li>
Audit and process corporate credit card statements in compliance with company policy.</li><li>
Communicate effectively with vendors and internal Project Managers to resolve issues and maintain positive working relationships.</li><li>
Assist with month-end close activities, including accounts payable processing and bank reconciliations.</li><li>
Serve as backup for front desk receptionist duties as needed.</li><li>
Any other duties as assigned.</li></ul>
ABOUT MGS:
As a global provider of healthcare manufacturing solutions, MGS provides the right balance to drive vital innovations: robust end-to-end solutions combined with the strong customer focus and seamless collaboration of an agile partner. That's why we're the engineering and manufacturing partner of choice for today's leading Pharma, Diagnostic and MedTech innovators. Serving customers from 12 strategically located facilities around the world, we transform our customers' most pressing challenges into innovations that improve lives. To learn more about MGS, please visit www.mgsmfg.com. 
Experience and Skills:
A qualified Project Billing &amp; AP Specialistwould fulfill these requirements:
<ul><li>Completion of a high school diploma or GED.</li><li>
Two or more years of accounting assistance experience</li><li>
Project accounting and/or Accounts Payable experience is a plus</li><li>
Understanding of Accounting transactions</li><li>
Proficient in Microsoft Office Applications, including Excel</li><li>
Professional verbal and written communication</li><li>
Excellent attention to detail and accuracy</li></ul>
MGS is an Equal Opportunity Employer. 
Job Benefits:
We offer an excellent benefits package including medical, dental, vision, 401K, disability, life, FSA, vacation, and holidays. 
 
From: MGS Mfg. Group, Inc</div>

Project Billing & AP Specialist

AEM-E

<div>Description: 
AEM (Advanced Environmental Monitoring) is the global leader in innovative mission critical weather, wildfire and water monitoring and intelligence solutions. We aim to be the world&rsquo;s essential source for environmental insights &ndash; enabling decisive action and positive outcomes for our customers and their constituents. Our family of innovators offers world-class hydrometeorological technologies and services, including sensors, dataloggers, telemetry, and advanced analytics and software. Our technology and services empower the communities and organizations to survive &ndash; and thrive &ndash; in the face of escalating environmental risks.
The Accounts Payable Manager provides financial support and management for the accounts payable team and will work closely with other company personnel, vendors, and customers. This position reports to the Vice President of Finance.
Job Responsibilities:
Team Leadership &amp; Development<ul><li>
Lead, mentor, and develop AP Clerks, managing workload distribution, performance standards, and professional growth</li><li>
Manage the AP inbox, ensuring vendor and internal inquiries are responded to within 24 hours and routed appropriately</li><li>
Establish clear expectations, accountability metrics, and standard operating procedures for the AP team</li></ul>
AP Automation &amp; Process Improvement<ul><li>
Evaluate current systems and implement AP automation tools to streamline invoice capture, coding, approval workflows, and payment execution</li><li>
Drive adoption of AI-based solutions for invoice classification, duplicate detection, 3-way matching, and exception handling</li><li>
Develop and monitor KPIs (cycle time, straight-through processing rate, error rate) to measure efficiency gains and identify bottlenecks</li><li>
Lead continuous improvement initiatives across the AP function, reducing manual touchpoints and increasing throughput</li></ul>
Payment Management<ul><li>
Manage all payment runs including ACH, wire, virtual card, and check, ensuring accuracy, proper authorization, and timely execution</li><li>
Partner with Operations to allocate available funds to open AP bills based on company operational needs and cash position</li><li>
Optimize payment terms strategy including early pay discounts and vendor financing opportunities</li><li>
Enforce payment controls, segregation of duties, and fraud prevention protocols in coordination with Finance leadership</li></ul>
GL Accuracy &amp; Month-End Close<ul><li>
Manage COGS and OPEX coding accuracy across GL accounts and departments on the income statement</li><li>
Review actual versus budget for COGS and expenses, initiating corrections as appropriate and escalating variances</li><li>
Ensure all AP transactions and accruals are posted in accordance with the published close schedule</li><li>
Maintain and distribute the vendor master list, including GL account and departmental coding</li><li>
Support external audit processes by preparing AP-related schedules, reconciliations, and supporting documentation; serve as primary AP liaison to external auditors and respond to auditor inquiries in a timely manner</li></ul>
Vendor &amp; Stakeholder Management<ul><li>
Serve as primary point of contact for internal and external stakeholders on vendor issues and payment inquiries</li><li>
Oversee vendor onboarding, W-9/1099 compliance, and vendor master data integrity</li><li>
Manage company credit card program and expense reporting policy, ensuring compliance and timely reconciliation</li></ul>
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Requirements:
<ul><li>Bachelor&rsquo;s degree in accounting</li><li>
At least four years&rsquo; experience in accounts payable</li><li>
At least four years&rsquo; experience in general ledger accounting</li><li>
At least two years&rsquo; experience in accounting management</li><li>
At least two years&rsquo; experience with NetSuite</li><li>
Ability to identify problems, review related information, develop, and evaluate options and implement solutions</li><li>
Intermediate Excel skills required &ndash; ability to create formulas (including vlookups and sumif)</li><li>
Strong mathematical and analytical skills</li><li>
Understanding of US GAAP</li></ul>
Additional Information:<ul><li>
This is a remote opportunity that can be done from anywhere in the continental United States.</li><li>
Must be eligible to work in the U.S. without company sponsorship, now or in the future, for employment-based work authorization. F-1 visa holders with Optional Practical Training (OPT) who will require H-1B status, TNs, or current H-1B visa holders will not be considered. H1-B and green card sponsorship is not available for this position.</li></ul>
US Benefits include: Medical, Dental, Vision, Life Insurance, Short-Term &amp; Long-Term Disability &amp; 401k match of up to 3%.
US Compensation Range: A reasonable estimate of the current salary range for this position is $70,000 - $110,000 per year. Please note that the salary information is a general guideline only. AEM considers a wide range of factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education, licensure and certifications, key skills as well as other market and business considerations when extending an offer. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.
This position will accept applications on an ongoing basis and will be closed once the position is filled.
AEM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.</div>

Accounts Payable Manager

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3 ap specialist jobs In Germantown

AP Specialist

Project Billing & AP Specialist

Accounts Payable Manager