accounts payable manager

ap specialist

project billing & ap specialist Jobs in Germantown

project billing & ap specialist

project billing ap specialist

MGS MFG. GROUP, INC

<div><b>Job Description:</b><br>
<br>
Shift: First Shift<p><br>
MGS has an exciting opportunity for an experienced <b>Project Billing &amp; AP Specialist</b> to join our <b>MGS Germantown </b>team.
</p><p>The <b>Project Billing &amp; AP Specialist</b> is responsible for the entry and review of project information into the ERP system and working closely with our Program Managers regarding the status of projects and customer invoicing. This position will also enter vendor invoices, process vendor payments, resolve vendor invoice discrepancies, and various other duties to support the Accounting Department. This position will also develop strong working relationships with our Program managers, vendors, and internal cross-company purchasing partners.
</p><ul><li>Oversee and maintain organization of project documentation in accordance with company policies and audit requirements</li><li>
Review customer purchase orders to ensure accuracy of pricing, payment terms, and shipping terms</li><li>
Review and verify project setup and project information in the ERP system for accuracy and completeness</li><li>
Work closely with Program Managers to monitor project status and ensure timely preparation and distribution of progress invoices to customers.</li><li>
Close completed projects during the month-end close process</li><li>
Review, research, and resolve invoice discrepancies, including invoices failing the three-way match; coordinate corrections and approvals as needed.</li><li>
Review invoice information captured by automated invoice processing software and accurately post invoices into the ERP system.</li><li>
Prepare and process batch check runs, wire transfers, and ACH transactions</li><li>
Obtain proper authorization for cash disbursements and distribute payments accordingly</li><li>
Audit and process corporate credit card statements in compliance with company policy.</li><li>
Communicate effectively with vendors and internal Project Managers to resolve issues and maintain positive working relationships.</li><li>
Assist with month-end close activities, including accounts payable processing and bank reconciliations.</li><li>
Serve as backup for front desk receptionist duties as needed.</li><li>
Any other duties as assigned.</li></ul><p><b>
ABOUT MGS:</b></p><p>
As a global provider of healthcare manufacturing solutions, MGS provides the right balance to drive vital innovations: robust end-to-end solutions combined with the strong customer focus and seamless collaboration of an agile partner. That's why we're the engineering and manufacturing partner of choice for today's leading Pharma, Diagnostic and MedTech innovators. Serving customers from 12 strategically located facilities around the world, we transform our customers' most pressing challenges into innovations that improve lives. To learn more about MGS, please visit www.mgsmfg.com.<br>
<b>Experience and Skills:</b></p><p>
A qualified <b>Project Billing &amp; AP Specialist</b>would fulfill these requirements:
</p><ul><li>Completion of a high school diploma or GED.</li><li>
Two or more years of accounting assistance experience</li><li>
Project accounting and/or Accounts Payable experience is a plus</li><li>
Understanding of Accounting transactions</li><li>
Proficient in Microsoft Office Applications, including Excel</li><li>
Professional verbal and written communication</li><li>
Excellent attention to detail and accuracy</li></ul><p>
MGS is an Equal Opportunity Employer.<br>
<b>Job Benefits:</b></p><p>
We offer an excellent benefits package including medical, dental, vision, 401K, disability, life, FSA, vacation, and holidays.<br>
<br>
From: MGS Mfg. Group, Inc</p></div>

Project Billing & AP Specialist

Kforce Inc

<div>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 Kforce has a client in Germantown, MD that is seeking an AP Specialist. Responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Process a high volume of accounts payable invoices on a daily basis
  </li>
  <li>
   Initiate invoice workflows and ensure proper approvals are obtained
  </li>
  <li>
   Review and code non-PO invoices accurately
  </li>
  <li>
   Coordinate with internal teams responsible for payment processing
  </li>
  <li>
   Communicate with vendors via email to resolve invoice discrepancies or issues
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience with ERP or accounting systems used for accounts payable processing
  </li>
  <li>
   Proven experience handling high-volume accounts payable transactions
  </li>
  <li>
   Strong attention to detail and ability to work in a fast-paced environment
   <br/>
   <br/>
  </li>
 </ul>
 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 <br/>
 <br/>
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 <br/>
 <br/>
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 <br/>
 <br/>
 This job is not eligible for bonuses, incentives or commissions.
 <br/>
 <br/>
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 <br/>
 <br/>
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
</div>


AP Specialist

AEM-E

<div>Description:<p><br>
</p><p>AEM (Advanced Environmental Monitoring) is the global leader in innovative mission critical weather, wildfire and water monitoring and intelligence solutions. We aim to be the world&rsquo;s essential source for environmental insights &ndash; enabling decisive action and positive outcomes for our customers and their constituents. Our family of innovators offers world-class hydrometeorological technologies and services, including sensors, dataloggers, telemetry, and advanced analytics and software. Our technology and services empower the communities and organizations to survive &ndash; and thrive &ndash; in the face of escalating environmental risks.</p><p>
The Accounts Payable Manager provides financial support and management for the accounts payable team and will work closely with other company personnel, vendors, and customers. This position reports to the Vice President of Finance.</p><p><b>
Job Responsibilities:</b></p><p>
Team Leadership &amp; Development</p><ul><li>
Lead, mentor, and develop AP Clerks, managing workload distribution, performance standards, and professional growth</li><li>
Manage the AP inbox, ensuring vendor and internal inquiries are responded to within 24 hours and routed appropriately</li><li>
Establish clear expectations, accountability metrics, and standard operating procedures for the AP team</li></ul><p>
AP Automation &amp; Process Improvement</p><ul><li>
Evaluate current systems and implement AP automation tools to streamline invoice capture, coding, approval workflows, and payment execution</li><li>
Drive adoption of AI-based solutions for invoice classification, duplicate detection, 3-way matching, and exception handling</li><li>
Develop and monitor KPIs (cycle time, straight-through processing rate, error rate) to measure efficiency gains and identify bottlenecks</li><li>
Lead continuous improvement initiatives across the AP function, reducing manual touchpoints and increasing throughput</li></ul><p>
Payment Management</p><ul><li>
Manage all payment runs including ACH, wire, virtual card, and check, ensuring accuracy, proper authorization, and timely execution</li><li>
Partner with Operations to allocate available funds to open AP bills based on company operational needs and cash position</li><li>
Optimize payment terms strategy including early pay discounts and vendor financing opportunities</li><li>
Enforce payment controls, segregation of duties, and fraud prevention protocols in coordination with Finance leadership</li></ul><p>
GL Accuracy &amp; Month-End Close</p><ul><li>
Manage COGS and OPEX coding accuracy across GL accounts and departments on the income statement</li><li>
Review actual versus budget for COGS and expenses, initiating corrections as appropriate and escalating variances</li><li>
Ensure all AP transactions and accruals are posted in accordance with the published close schedule</li><li>
Maintain and distribute the vendor master list, including GL account and departmental coding</li><li>
Support external audit processes by preparing AP-related schedules, reconciliations, and supporting documentation; serve as primary AP liaison to external auditors and respond to auditor inquiries in a timely manner</li></ul><p>
Vendor &amp; Stakeholder Management</p><ul><li>
Serve as primary point of contact for internal and external stakeholders on vendor issues and payment inquiries</li><li>
Oversee vendor onboarding, W-9/1099 compliance, and vendor master data integrity</li><li>
Manage company credit card program and expense reporting policy, ensuring compliance and timely reconciliation</li></ul><p>
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.</p>
Requirements:
<ul><li>Bachelor&rsquo;s degree in accounting</li><li>
At least four years&rsquo; experience in accounts payable</li><li>
At least four years&rsquo; experience in general ledger accounting</li><li>
At least two years&rsquo; experience in accounting management</li><li>
At least two years&rsquo; experience with NetSuite</li><li>
Ability to identify problems, review related information, develop, and evaluate options and implement solutions</li><li>
Intermediate Excel skills required &ndash; ability to create formulas (including vlookups and sumif)</li><li>
Strong mathematical and analytical skills</li><li>
Understanding of US GAAP</li></ul><p><b>
Additional Information:</b></p><ul><li>
This is a remote opportunity that can be done from anywhere in the continental United States.</li><li>
Must be eligible to work in the U.S. without company sponsorship, now or in the future, for employment-based work authorization. F-1 visa holders with Optional Practical Training (OPT) who will require H-1B status, TNs, or current H-1B visa holders will not be considered. H1-B and green card sponsorship is not available for this position.</li></ul><p>
US Benefits include: Medical, Dental, Vision, Life Insurance, Short-Term &amp; Long-Term Disability &amp; 401k match of up to 3%.</p><p>
US Compensation Range: A reasonable estimate of the current salary range for this position is $70,000 - $110,000 per year. Please note that the salary information is a general guideline only. AEM considers a wide range of factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education, licensure and certifications, key skills as well as other market and business considerations when extending an offer. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.</p><p>
This position will accept applications on an ongoing basis and will be closed once the position is filled.</p><p><i>
AEM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.</i></p></div>

Accounts Payable Manager

Optimize U Memphis

<p><b>Overview</b><br/>We are seeking a dedicated and skilled Office Manager to join our team. We treat women and men by optimizing their hormones. We also focus on workout recovery. The ideal candidate will play a crucial role in providing high-quality patient care and administrative support within a fast-paced medical environment. This position requires an understanding of medical terminology, patient service, and the ability to work effectively in an outpatient setting. Experience in customer care and marketing is highly desirable.</p><p><b>Responsibilities</b></p><ul><li>Assist healthcare providers with patient examinations and procedures.</li><li>Perform Billing entries.</li><li>Perform intake procedures including obtaining vital signs and medical histories.</li><li>Maintain accurate patient records using EHR systems.</li><li>Ensure compliance with safety protocols and basic life support standards.</li><li>Communicate effectively with patients regarding their care and treatment plans.</li><li>Manage scheduling, appointments, and follow-up calls for patients.</li><li>Assist in the coordination of care for patients in the clinic setting.</li><li>Assist in marketing, client acquisition and retention.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience as a Office Manager or in a similar role preferably within healthcare settings such as clinics or hospitals.</li><li>Knowledge of medical terminology.</li><li>Familiarity with EMR systems and basic life support certification.</li><li>Strong patient service skills with the ability to communicate effectively with diverse populations.</li><li>Ability to perform intake duties including taking vital signs and understanding medication administration protocols.</li><li>Join us in making a difference in patient care while advancing your career in the medical field!</li></ul><p>Pay: $23.00 - $28.00 per hour</p><p>Work Location: In person</p>

Office Manager

LifeStance Health

<div><div>At LifeStance Health, we believe in a truly healthy society where mental and physical healthcare are unified to make lives better. Our mission is to help people lead healthier, more fulfilling lives by improving access to trusted, affordable, and personalized mental healthcare. Everywhere. Every day. It&rsquo;s a lofty goal; we know. But we make it happen with the best team in behavioral health.</div><div></div><div><br>
Thank you for taking the time to explore a career with us. As the fastest growing behavioral health practice group in the country, now is the perfect time to join our clinical team!<br>
</div><div></div><br>
<br>
<div>We are actively looking to hire talented psychologists in the area, who are passionate about patient care and committed to clinical excellence. We are currently interviewing!</div>
<h3 class="jobSectionHeader"><b>We offer our Psychologists:
</b></h3><ul><li>Flexible work schedules: Full-time and part-time (20 hours week+) available - set your own schedule!</li>
<li>Hybrid Model (telehealth &amp; onsite)</li>
<li>100% outpatient work. No nights, no hospital calls, no weekends.</li>
<li>Compensation with unlimited/uncapped earnings</li>
<li>Full benefits package: health, dental, vision, life, 401k (with match), paid parental leave, EAP and more.</li>
<li>Collegial work environment</li>
<li>Newly designed and modern offices</li>
<li>Full administrative support (scheduling &amp; billing)</li>
<li>Latest in digital technology</li>
<li>Strong work/life balance!</li>
</ul><h3 class="jobSectionHeader"><b>Our Psychologists are a critical part of our clinical team. We&rsquo;re seeking Psychologists who are:</b></h3><ul>
<li>Fully licensed in Wisconsin</li>
<li>PhD, PsyD</li>
<li>Child, adolescent, or adult experience.</li>
</ul>
<div></div><div>***$103,000 - $138,000 annually + Sign on bonus (full-time)</div><div></div><div><b><br>
About LifeStance Health</b></div><div>
LifeStance is a national provider of mental healthcare services focused on evidenced-based, medically driven treatment services for children, adolescents and adults suffering from a variety of mental health issues in an outpatient care setting, both in-person at its clinics nationwide and through its digital health telemedicine offering. The company employs psychiatrists, psychologists, psychiatric nurse practitioners, and licensed therapists throughout the US.<br>
</div><div></div><br>
<div>LifeStance Health is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees.</div><div></div><div><b><br>
Our values:</b></div><div><b>
Belonging: </b>We cultivate a space where everyone can show up as their authentic self.</div><div><b>
Empathy:</b> We seek out diverse perspectives and listen to learn without judgment.</div><div><b>
Courage:</b> We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.</div><div><b>
One Team:</b> We realize our full potential when we work together towards our shared purpose.</div><div></div><div><br>
If you elect to interact with us via our website, please only use www.lifestance.com or www.careers.lifestance.com. Additionally, our recruiters utilize email addresses with the <b>@lifestance.com </b>domain. Other websites and domains are not affiliated with LifeStance Health and may represent threats to your data security.</div><div></div><div><br>
LifeStance Health complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources Team at ADA@lifestance.com or by calling +1-800-308-0994. <b>Please note:</b> This contact is intended solely for accommodation requests. Inquiries regarding applications,<b> resumes and applicant status should not be sent to this email address</b> as they will not be reviewed or responded to. To apply for a position, please use our official careers page.</div></div><div></div>

Clinical Psychologist

CITY OF GERMANTOWN

<div></div><div><div><div><p>The City of Germantown is an Equal Opportunity Employer committed to an alcohol/drug-free workplace and to providing equal opportunities regardless of race, sex, color, religion, national origin, age or disability.</p><br>
<p></p>
<p><b>ORGANIZATIONAL ACCOUNTABILITY:</b><br>
City of Germantown public servants exist, first and foremost, to protect and enhance the quality of life of those we serve; every position on the Germantown team has a shared responsibility and accountability to fulfill this purpose. Through the constant alignment of individual actions, behaviors and performance with our organization&rsquo;s values system, Germantown public servants demonstrate a steadfast commitment to our greater mission of <i>Excellence. Every day. </i>The expectation for senior leaders is to model <i>The Germantown Way</i> at all times for those they influence and interact with daily.</p>
</div>
</div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p><b>GENERAL DEFINITION OF WORK:</b><br>
Under general supervision, provide a wide variety of highly responsible and confidential administrative<br>
support for the offices of the Parks &amp; Recreation Senior Leadership team. Services as office manager for<br>
the administrative office, coordinates administrative activities of the department with staff at all levels<br>
and with the general public, and serves as a representative of the administration office in contact with<br>
other employees, elected officials and the general public.</p></div>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<div><p><b>ESSENTIAL JOB FUNCTIONS:</b><br>
1. Provides administrative support by performing difficult, diverse, and confidential<br>
administrative duties in support of the Parks &amp; Recreation Senior Leadership team.<br>
2. Provides general customer service to the public by greeting visitors and answering the<br>
telephone. Responds to and resolves difficult and sensitive complaints and inquiries; provides<br>
general and specialized information and assistance with the area of assignment that may<br>
require the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and<br>
procedures as appropriate.<br>
3. Conducts assigned research; develops recommendations for Senior Leadership Team and<br>
department wide work methods, operating policy, procedures, and other administrative<br>
issues.<br>
4. Performs purchasing activities for the Senior Leadership team using the City&rsquo;s automated<br>
purchasing system to process purchasing requests and payments, assuring proper budgetary<br>
coding and approval. Researches availability, quality and price of items to be purchased<br>
following appropriate purchasing guidelines.<br>
5. Assists in the preparation and monitoring of the Department&rsquo;s office budget. Reviews<br>
expenditures, detect possible shortages, and project office budgetary needs.<br>
6. Receives program registrations and facility reservations. Provides information and answer<br>
questions about park facilities and recreational programs and events.<br>
7. Collect monies for fees and donations; keep records of all cash receipts, count and balance<br>
funds and prepare for daily deposits.<br>
8. Schedules and coordinates appointments and meetings for the Senior Leadership team,<br>
ensuring all are kept fully informed on all matters requiring their attention.<br>
9. Screens telephone calls and visitors requiring considerable judgment to determine how the<br>
request can best be served; resolves routine and some complex inquiries as qualified or refer<br>
to appropriate individuals.<br>
10. Maintains inventory of office supplies and equipment, ordering additional items as required.<br>
Arranges for the repair and maintenance of office equipment as needed. Run errands locally<br>
to pick up necessary items.<br>
11. Maintains administrative records, files and databases, including entering data in a timely<br>
manner, and maintaining all records in a secure and confidential system.<br>
12. Schedules and coordinates meeting room space and arrangements. Attends meetings and<br>
prepares meeting materials as required.<br>
13. Opens, sorts and distributes incoming mail, including email; determines priorities and how<br>
documents should be handled.<br>
14. Utilizes word processing, spreadsheet, database, and other presentation software to produce<br>
various documents to support administrative functions, proofing and editing work to ensure<br>
clarity, correct spelling and punctuation.<br>
<b>OTHER JOB FUNCTIONS:</b><br>
1. May be asked to participate in special projects and committees.<br>
2. Performs related tasks and other duties as required or assigned.</p></div>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<div><p><b>KNOWLEDGE, SKILLS AND ABILITIES:</b><br>
Knowledge of methods of analyzing, evaluating, and modifying administrative procedures.<br>
Knowledge of principles and practices of sound business communication to include business<br>
letter writing and report preparation.<br>
Knowledge of City services, programs, policies, and procedures.<br>
Skilled in operating a variety of office equipment, such as computer, calculator, copier, fax<br>
machine and multi-line telephone systems.<br>
Knowledge of bookkeeping principles and practices that include balancing accounts and<br>
tracing errors.<br>
Skilled in computer software applications such as Microsoft Office Suite and Google<br>
Documents and Sheets.<br>
Skill in operating a variety of office equipment, such as computer, calculator, copier, fax<br>
machine and multi-line telephone systems<br>
Ability to interact effectively, courteously and professionally with the public in handling<br>
inquiries and communicating information.<br>
Ability to handle sensitive and confidential matters.<br>
Ability to exercise good judgment and tact in receiving office callers and finding appropriate<br>
solutions to problems.<br>
Ability to work independently and plan, organize and prioritize work.<br>
Ability to learn and operate specialized systems software.</p></div>
<div><h2 class="jobSectionHeader"><b>Requirements</b></h2></div>
<div><p><b>EDUCATION AND EXPERIENCE:</b><br>
Bachelor&rsquo;s degree in Public Administration, Business<br>
Administration or a related field or five years of progressively responsible administrative experience<br>
supporting departmental leadership teams, or any combination of education, training, and experience<br>
providing the knowledge, skills, and abilities necessary to perform essential job functions.<br>
<br>
<b>WORKING CONDITIONS:</b><br>
Work takes place in a clean, pleasant, and comfortable office setting.</p></div></div></div>
<br><div></div><div><div><div><p>Part time employees are not eligible for a full benefits package, but may have limited wellness benefits.</p></div></div></div>

Part Time Parks & Recreation Coordinator