administrative assistant

area administrative assistant

Fresenius Medical Care

<div><div>Responsible for Three Areas Marionette Park, Southeast Chicago and The Medical District</div><div>
PURPOSE AND SCOPE:
Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.
PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>
Under general supervision, provides a broad range of secretarial &amp; administrative support that may include details of a confidential nature.
</li></ul><ul><li>Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.</li><li>
Sets up and maintains official department filing system, records management, databases.
</li><li>Prepares memos, correspondence, agendas, minutes, and policy explanations.</li><li>
Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
</li><li>Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.</li><li>
Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)</li><li>
Organizes travel arrangements and completes expense reports.</li><li>
Interfaces with a various levels of management across organizations and with external customers.</li><li>
May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.</li><li>
Assist with various projects as assigned by direct supervisor.</li><li>
Other duties as assigned.</li></ul>
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:<ul><li>
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul>
SUPERVISION:<ul><li>
None</li></ul>
EDUCATION:<ul><li>
High School Diploma required, some specialized secretarial training preferred.</li></ul>
EXPERIENCE AND REQUIRED SKILLS:<ul><li>
Minimum 1 &ndash; 2 years of related experience.</li><li>
Knowledge of business &amp; technical vocabulary.</li><li>
Familiar with standard business concepts, practices &amp; procedures within administrative support.
</li><li>Able to employ basic reasoning and analytical skills.</li><li>
Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.</li><li>
Proficient in organizational operations &amp; procedures.</li><li>
Experience handling incoming phone calls; remains professional at all times; front office etiquette.</li></ul><div>
&ldquo;The rate of pay for this position will depend on the successful candidate&rsquo;s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX
Non-Bonus Eligible Positions: include language below. 
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions &ndash; include language below. 
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.&rdquo;</div> 
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.</div>
EOE, disability/veterans</div>

Area Administrative Assistant

QUAD A

<div>
 
 
 SEEKING ADMINISTRATIVE ASSISTANT
 
 
 
 
 &nbsp;
 
 
 
 Are you seeking a career that matters? A job where you can make a difference in helping facilities gain accreditation while helping to ensure patient safety? If so, we may be just what you&rsquo;re looking for.
 
 
 &nbsp;
 
 
 QUAD A
 
 (a non-profit, physician-founded and led global accreditation organization)
 
 is currently seeking an
 
 
 Administrative Assistant
 
 
 to join our team.
 
 
 &nbsp;
 
 
 At QUAD A, our goal is simple, to be the go-to provider when it comes to accreditation &ndash; always striving to be an effective, efficient, and easy-to-work-with partner that values education, reliability, and communication. We call it the Quad A promise, and it stands at the forefront of everything we do.
 
 
 &nbsp;
 
 
 
 Responsibilities include
 
 providing administrative support to the management team and perform administrative tasks as appropriate for all departments of the company. This position will serve as the Receptionist and may assist in meeting planning, marketing events, accreditation projects, file management and more.&nbsp;
 
 
 
 &nbsp;
 
 
 
 
 Full-Time (hourly) position:
 
 8 am &ndash; 4:30 pm
 
 (On-site 2 days per week; remote work flexibility)
 
 
 
 
 Expected travel:
 
 infrequent
 
 
 &nbsp;
 
 
 
 Reporting Relationship:
 
 Directly reports to the COO
 
 
 
 Pay:
 
 $20-$22 hourly
 
 
 &nbsp;
 
 
 
 Primary Duties and Responsibilities:
 
 
 <ul>
 <li>
 Reception back-up
 </li>
 <li>
 Answer calls
 </li>
 <li>
 Dissemination of emails
 </li>
 <li>
 Prepare and disseminate general correspondence and deliveries
 </li>
 <li>
 Provide staff support to the management team and other departments as assigned
 </li>
 <li>
 Assist with PSDR
 </li>
 <li>
 Assist with maintaining clean and orderly office appearance
 </li>
 <li>
 Prepare office and conference room for guests and attend to the needs of guests in the office
 </li>
 <li>
 Data entry
 </li>
 <li>
 Process Surveyor packets
 </li>
 <li>
 Assist with Self Surveys as needed
 </li>
 <li>
 Assist with Calls/Emails to facilities
 </li>
 <li>
 Data Entry Surveyor Performance Evaluations
 </li>
 <li>
 Serve as support staff for all accreditation programs
 </li>
 <li>
 Special projects as assigned
 </li>
 <li>
 Scanning and file management
 </li>
 <li>
 Special projects as assigned
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Required Skills:
 
 
 
 Considerable knowledge of office practices and procedures and ability to perform clerical functions with independent judgment. Understanding and demonstration of use of proper grammar and punctuation to edit proposals, reports, correspondence and minutes.&nbsp;Ability to organize and distribute work, prioritize tasks, meet deadlines. Able to identify problems, research alternatives, and bring to successful resolution.&nbsp;Ability to manage complicated schedules and varied projects; assist in organizing workload and anticipate assistance that may be required.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Education
 
 
 High School diploma is required.&nbsp;Preference is for an undergraduate degree.
 
 
 
 &nbsp;
 
 
 
 
 Experience:
 
 
 
 Minimum of five years of upper-level assistant work experience, advanced word processing skills and computer skills are required.
 
 
 &nbsp;
 
 
 &nbsp;
 
</div>

Administrative Assistant

Penn State University

<div>
 
 APPLICATION INSTRUCTIONS:
 
 
 
 <ul>
 <li>
 CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
 </li>
 <li>
 CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
 </li>
 <li>
 If you are NOT a current employee or student, please click &ldquo;Apply&rdquo; and complete the application process for external applicants.
 
 
 </li>
 </ul>
 
 Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
 
 
 
 
 POSITION SPECIFICS
 
 
 
 The
 
 College of Agricultural Sciences
 
 is seeking a proactive, highly organized
 
 Administrative Assistant
 
 to support the
 
 Office of College Relations and Communications
 
 . This role will provide support for College Relations, Communications and Office of Conference and Short course leaders and is essential to maintaining efficient operations, coordinating communications and events, and providing professional administrative support to a dynamic, high-impact team.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support, including scheduling, meeting coordination, preparation of agendas, and document management.
 </li>
 <li>
 Serve as a primary point of contact for faculty, staff, students, and external partners while delivering excellent customer service.
 </li>
 <li>
 Assist with planning and executing college-level events, meetings, and special projects, including logistics, communications, travel arrangements, and attendee coordination.
 </li>
 <li>
 Draft, edit, and format correspondence, reports, and presentation materials.
 </li>
 <li>
 Maintain organized filing systems (digital and physical) in accordance with University records management requirements.
 </li>
 <li>
 Support purchasing and financial processes, including P-Card transactions, purchase orders, reimbursements, and budget tracking in alignment with University policies.
 </li>
 <li>
 Manage shared office in boxes, calendars, data entry, and task workflows.
 </li>
 <li>
 Collaborate with staff across the college to ensure efficient and timely completion of administrative tasks.
 </li>
 <li>
 Perform additional duties, as assigned, to support the mission and goals of the Office of College Relations and Communications.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information.
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
 </li>
 <li>
 Self-starter with strong initiative, attention to detail, and reliability.
 </li>
 <li>
 Proficiency with Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint.
 </li>
 <li>
 Ability to schedule, manage, and facilitate virtual meetings using Microsoft Teams and Zoom.
 </li>
 <li>
 Experience using shared document and workflow systems such as SharePoint.
 </li>
 <li>
 Comfort working with digital communications tools, online forms, and collaborative platforms.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience working in higher education, communications, or another public-facing administrative environment.
 </li>
 <li>
 Experience with Penn State administrative systems, including Workday, SAP Concur, ERS, Purchasing tools (PSUBuy, P-Card processing, etc.), CVENT, SIMBA, Microsoft Teams (file sharing, chat &amp; other features), and SharePoint.
 </li>
 <li>
 Experience supporting events, managing communications workflows, or coordinating stakeholder engagement activities.
 
 
 </li>
 </ul>
 
 Attributes for Success
 
 
 
 <ul>
 <li>
 Professionalism, strong follow-through, and a service-oriented mindset.
 </li>
 <li>
 Ability to build strong working relationships across diverse groups.
 </li>
 <li>
 Comfort working in a fast-paced environment with shifting priorities.
 </li>
 <li>
 Proactive problem solving and the ability to anticipate needs.
 
 
 </li>
 </ul>
 
 About The Office Of College Relations And Communications
 
 
 
 The College Relations and Communications Office is the strategic communications, engagement, and industry relations unit of the Penn State College of Agricultural Sciences. We champion the college&rsquo;s mission in research, teaching, and extension by delivering bold, purposeful communications and cultivating meaningful relationships with stakeholders across Pennsylvania, the nation, and beyond. We serve as trusted advisors, storytellers, conveners, and connectors&mdash;committed to amplifying the college&rsquo;s impact, building trust, and driving engagement with audiences who shape and support our shared success.
 
 
 
 Minimum Education, Work Experience &amp; Required Certifications
 
 
 
 Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
 
 
 
 BACKGROUND CHECKS/CLEARANCES
 
 
 
 Employment with the University will require successful completion of background check(s) in accordance with University policies.
 
 
 Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
 
 
 
 Salary &amp; Benefits
 
 
 
 The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.
 
 
 Salary Structure - Information on Penn State's salary structure
 
 
 Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
 
 
 
 CAMPUS SECURITY CRIME STATISTICS
 
 
 
 Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
 
 
 
 EEO IS THE LAW
 
 
 
 Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
 
 
 Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university&rsquo;s teaching, research, and service mission.
 
 
 Federal Contractors Labor Law Poster
 
 
 PA State Labor Law Poster
 
 
 Penn State Policies
 
 
 Copyright Information
 
 
 Hotlines
</div>

Advocate Health Care

<div>
 
 This position is eligible for a $2500 sign on bonus, payable after 90 days of hire (Internals not included)
 
 
 
 
 Benefits for review:
 
 
 https://careers.aah.org/benefits/
 
 
 
 
 Job Summary
 
 
 
 The Medical Assistant is a key member of the patient care team by supporting physicians and other clinicians in the delivery of high-quality health care to ambulatory patients. Medical Assistants are vital to the effective operations of a fast-paced medical practice. Medical Assistants help patients transition from the outside world into the provider&rsquo;s office.
 
 
 
 The Medical Assistant performs a variety of important tasks to promote optimal health for our patients, including:
 
 
 
 <ul>
 <li>
 Assist physicians and other clinicians with important clinical duties including but not limited to taking medical histories and assisting in physical examinations
 </li>
 <li>
 Act as a liaison between patients, physicians and other clinicians.
 </li>
 <li>
 Measure patient&rsquo;s vital signs
 </li>
 <li>
 Prepare and administer vaccines/medications
 </li>
 <li>
 Document patient information into the electronic health record
 </li>
 <li>
 Collect specimens for testing
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Graduate of a medical assistant program or at least two years of medical assistant within the last five years.
 </li>
 <li>
 Good communications skills. Experience using a keyboard and computers.
 </li>
 <li>
 Familiarity with equipment used in ambulatory care.
 </li>
 <li>
 Current AHA CPR certification.
 </li>
 <li>
 Ability to travel locally to multiple sites as needed.
 </li>
 <li>
 Ability to work in stressful conditions and difficult situations.
 </li>
 <li>
 Resilient and flexible in a changing environment.
 </li>
 <li>
 Ability to cooperate and work with others.
 </li>
 <li>
 Ability to make sound and timely decisions and ability to work rotating shifts any day of the week.
 </li>
 <li>
 Ability to perform lifting/transfer activities related to patients as needed, ability to stoop/bend.
 
 
 </li>
 </ul>
 Ability to lift to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis
</div>

Medical Assistant (MA)- Peds Endo

The Smilist

<div>
 About Us:
 
 
 At The Smilist, we aim to provide high quality dental care in a warm, welcoming, and professional environment. Our team is dedicated to making lives better one smile at a time. We are currently seeking a reliable, friendly, and motivated Dental Assistant to join our growing practice and contribute to our mission of excellent dental care.
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Keep patients focused on optimal treatment while attending their individual concerns and promoting the good qualities of their doctor
 </li>
 <li>
 Maintain a clean, sterile, and cheerful environment where your patient feels comfortable; prepare patients for treatment, and assist the doctors - thereby enabling them to provide efficient quality dental treatment
 </li>
 <li>
 Escort patients to and from the front desk
 </li>
 <li>
 Prepare tray setups for dental procedures and maintain adequate supply levels in each operatory, ordering and replenishing as needed
 </li>
 <li>
 Other duties as assigned by management
 
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 Proven experience as a Dental Assistant - at least 1 year
 </li>
 <li>
 Knowledge of dental instruments, equipment, and procedures
 </li>
 <li>
 Prior Dentrix experience preferred, but not required
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to work well in a team and handle multiple tasks efficiently
 </li>
 <li>
 Attention to detail and a positive attitude
 
 
 </li>
 </ul>
 What We Offer:
 
 
 <ul>
 <li>
 Competitive compensation
 </li>
 <li>
 Benefits package - health, dental, vision insurance, and more!
 </li>
 <li>
 Opportunity for professional growth and continuing education
 </li>
 <li>
 A chance to make a real impact on the health and well-being of our patients
 
 
 </li>
 </ul>
 Position Details:
 
 
 <ul>
 <li>
 Schedule: Full Time - rotating Saturdays
 </li>
 <li>
 Salary Range: $22.00-$28.00/hour
 </li>
 <li>
 Location: Massapequa Park, NY
 
 
 </li>
 </ul>
 The Smilist Dental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
 
 Powered by JazzHR
 
 
 lpUEQO7S5L
</div>

Dental Assistant

Aspen Dental

<div><div>At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Assistant, you will have the opportunity to give back to communities and positively affect patients&rsquo; lives.</div><div>
Job Type: Full Time
Salary: $20 - $23 / hour
At Aspen Dental, We Put You First. We Offer:<ul><li>
A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match</li><li>
Career development and growth opportunities to support you at every stage of your career</li><li>
A fun and supportive culture that encourages collaboration and innovation</li><li>
Free Continuing Education (CE) through TAG U</li></ul>
How You&rsquo;ll Make a Difference:
As a Dental Assistant, you will help support the clinical needs of the practice&rsquo;s patients and doctors. You will have the support and training you need to maximize your career potential and help make a difference in your community one smile at a time.<ul><li>
Assist during a variety of treatment procedures</li><li>
Take dental x-rays</li><li>
Set up and breakdown operatory post treatment</li><li>
Execute patient handoffs and monitors patient flow within the practice</li><li>
Manage infection control &ndash; prepare and sterilize instruments and equipment</li><li>
Educate patients on appropriate oral hygiene strategies to maintain good oral health</li><li>
Complete denture soft relines and manufacture temporary crowns</li><li>
Perform quality impressions and bite registrations</li><li>
Perform digital intraoral scans</li><li>
Support patient charting for doctors</li><li>
Perform various office tasks as necessary</li><li>
Collaborate with practice team to ensure optimum patient satisfaction</li></ul>
Qualifications:<ul><li>
Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds</li><li>
Commitment to ongoing learning and professional development</li><li>
Ability to work collaboratively with other members of the dental team to provide exceptional patient care</li><li>
High school diploma or equivalent</li><li>
Active license, registration, or permit as required by the state of practice; including x-ray certification if required</li></ul></div><div>
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.</div><div><div><div><div>
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability</div></div></div></div></div>

The Estes Park Resort / InterMountain Management

Front Desk Clerk Varied shifts: including mornings, afternoon, and eveningsSUMMARY: Responsible for answering and transferring phone calls, checking guests in and out of thehotel, taking reservations and interacting with guests to provide the best quality servicepossible. Performs sales and customer service functions related to guest registration,reservations, and revenue collections, in a manner that will ensure hotel guests receive asecure place to stay with friendly, attentive service.ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>Provide exceptional customer service to all hotel guests, making their stay as comfortable and accommodating as possible while achieving team and Brand goals.</li><li>Perform quality assurance (QA) requirements for department.</li><li>Communicate with Manager regarding status of groups.</li><li>Communicate with Housekeeping regarding VIP arrivals and expediting VR rooms.</li><li>Communicate pertinent shift information to Manager/Supervisor and team members both verbally and in writing via log-book. Update as necessary.</li><li>Pass on pertinent information to next shift: Group information, current selling strategy, follow-up required for guests or shift responsibilities.</li><li>Assist team with training, supplies and support in order to consistently provide Brand quality service.</li><li>Register guests, assign rooms, &amp; issue room keys.</li><li>Make courtesy call to guests to assure their complete satisfaction with their room, etc.</li><li>Schedule and make Wake-up Calls.</li><li>Receive and transmit messages.</li><li>Keep records of occupied rooms and guests&rsquo; accounts.</li><li>Make and confirm reservations.</li><li>Present statements to and collect payments from departing guests.</li><li>Provide solutions to problems for guests, associates and management. Use empowerment to exceed associate/guest expectations and resolve conflicts.</li><li>Schedule dry cleaning service, post to guest folio and deliver to guest rooms.</li><li>Perform administrative functions for guests, i.e., faxing, coping, mailing, over-night mail service, and other clerical duties.</li><li>Implement, monitor and carryout guest honors program.</li><li>Clean and maintain organized work area. Stock all printers and restock any guest supplies needed at front desk.</li><li>Clean, organize, and maintain lobby area (news papers, coffee table, clean doors,</li><li>windows, etc. as necessary).</li><li>Post grocery-shopping tickets.</li><li>Coordinate meeting room function book; booking and quoting dates; coordinating with other department&rsquo;s food and beverage setups including coordinating the room facility, setups and breakdown.</li><li>Posting charges and expenses to the folio for the meeting room for guests.</li><li>Deliver requested amenities to guest rooms (rollaway beds, cribs, pillows, blankets, towels, small amenity items, etc.).</li><li>Verify bucket-check against computer information.</li><li>Count drawers, make deposit drop verified by witness, and run initials.</li><li>Close and balance shift.</li><li>Communicate with Housekeeping Supervisor regarding early and late check-ins, checkouts, stay-overs, and special requirements for amenities.</li><li>Document all maintenance related requests in the Maintenance Request Log/or Work</li><li>Order Book.</li><li>May perform housekeeping and minor maintenance duties as needed or requested by management.</li><li>Use empowerment to exceed associate expectations and resolve conflicts.</li><li>Remain highly visible and be readily available for guests at all times.</li><li>Take initiative to offer assistance or answer questions throughout the hotel.</li><li>Proper administration of key control.</li><li>Willingness and ability to train new associates.</li><li>Complete maintenance work orders and deliver to the supervisor in a timely manner.</li><li>Thoroughly understand and implement the Brand service culture.</li><li>Perform all shift checklist responsibilities.</li><li>Support team members to ensure the team&rsquo;s entire workload is completed daily.</li><li>May be asked to operate a motor vehicle in the course of running errands for the hotel.</li><li>Perform other duties as required</li></ul>Night Audit Shift:11PM-7AMSUMMARY: Responsible for all Front Desk Clerk duties, as well as auditing duties listed below. Balance all room charges, restaurant, spa, and market charges, cash and credit card transactions for the ending day.ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>Provide exceptional customer service to all hotel guests, making their stay as comfortable.</li><li>Communicate with Housekeeping regarding VIP arrivals and expediting VR rooms.</li><li>Communicate pertinent shift information to Manager/Supervisor and team members both verbally and in writing.</li><li>Pass on pertinent information to next shift: Group information, current selling strategy, follow-up required for guests or shift responsibilities.</li><li>Assist team with training, supplies and support in order to consistently provide quality service.</li><li>Register guests, assign rooms, &amp; issue room keys.</li><li>Make courtesy call to guests to assure their complete satisfaction with their room, etc.</li><li>Make and confirm reservations.</li><li>Present statements to and collect payments from departing guests.</li><li>Provide solutions to problems for guests, associates and management. Use empowerment to exceed associate/guest expectations and resolve conflicts.</li><li>Posting charges and expenses to the folio for the meeting room for guests.</li><li>Deliver requested amenities to guest rooms (rollaway beds, cribs, pillows, blankets, towels, small amenity items, etc.).</li><li>Count drawers, make deposit drop verified by witness, and run initials.</li><li>Close and balance shift.</li><li>Communicate with Housekeeping Supervisor regarding early and late check-ins, checkouts, stay-overs, and special requirements for amenities.</li><li>May perform housekeeping and minor maintenance duties as needed or requested by management.</li><li>Use empowerment to exceed associate expectations and resolve conflicts.</li><li>Remain highly visible and be readily available for guests at all times.</li><li>Take initiative to offer assistance or answer questions throughout the Resort.</li><li>Proper administration of key control.</li><li>Willingness and ability to train new associates.</li><li>Complete maintenance work orders in a timely manner.</li><li>Perform all shift checklist responsibilities.</li><li>Support team members to ensure the team&rsquo;s entire workload is completed daily.</li><li>Verify room status with housekeeping report.</li><li>Perform other duties as required.</li></ul>SUPERVISORY RESPONSIBILITIES: NoneQUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functionsEducation and/or Experience:<ul><li>High School diploma or GED preferred.</li><li>Six months to one year related experience preferred.</li></ul>Knowledge, Skills and Abilities: <ul><li>Ability to maintain confidentiality of business and financial matters and information related to the property, owner(s), partners, guests, associates, etc.</li><li>Good interpersonal skills. Ability to work in a courteous, tactful and patient manner with other associates, management, guests, vendors, suppliers, and other members of the general public conducting business with the property.</li><li>Ability to communicate effectively verbally and in writing and excellent telephone skills.</li><li>Ability to work in a fast-pace, high-energy and demanding work environment.</li><li>Basic knowledge of hotel operations or ability to learn quickly.</li><li>Ability to work as a team player with all levels of associates.</li><li>Dedicated, hard-working, self-motivated.</li><li>Good time management skills; multi-tasks skills; ability to prioritize; and coordinate details. Flexibility to adjust work priorities as necessary.</li><li>Practice safety standards at all times.</li><li>Computer skills required.</li><li>Complete knowledge of Emergency Equipment Manual, i.e., utility and water shutoff equipment, fire alarm system/panel and emergency procedures, etc.</li></ul>SPECIAL REQUIREMENTS:<ul><li>Prompt and regular attendance.</li><li>Work flexible hours and/or overtime as required. The hotel operates 7 days a week, 24 hours a day. Department schedules must accommodate fluctuating business demands and associates may be asked to work shifts other than those they prefer or normally work and overtime as required.</li><li>Comply with hotel and/or department uniform and professional behavior and appearance standards.</li><li>Carry out all reasonable requests by team leaders and managers and act as a team player with all levels of staff.</li><li>Participate in all mandatory job training and meetings.</li><li>Adhere to property policies and procedures, the Employee Handbook, and/or other property and IMM documents.</li><li>Immediately report any suspicious activities by guests or others.</li><li>Ability to successfully complete brand standard training including brand service training.</li></ul>PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.<ul><li>While performing the duties of this job, the associate is occasionally required to sit; regularly use hands to handle, or feel objects, tools, or controls; and talk and hear.</li><li>The associate is regularly required to stand, walk, and reach with hands and arms.</li><li>The associate must frequently lift and/or move up to 30 pounds.</li><li>Specific vision abilities required by this job include close vision and the ability to adjust focus.</li><li>The noise level in the work environment is usually moderate.</li></ul>SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview; reference and other background checks.Job Types: Full-time, Part-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Front Desk Clerk/Night Auditor - Full-time or Part-time

Explore 15+ Area administrative assistant in Floral Park this March. Find roles across top companies and apply now to boost your career.

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Front Desk Clerk/Night Auditor - Full-time or Part-time