administrative assistant

accounting assistant Jobs in Indianapolis

accounting assistant

administrative assistant - part time Jobs in Indianapolis

administrative assistant - part time

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assistant-administrative Jobs in Indianapolis

assistant-administrative

assistant administrative

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Assistant-Administrative</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><p><b>Schedule: </b>7:30 AM &ndash; 4:00 PM or 8:00 AM &ndash; 4:30 PM (Onsite)</p><p><b>
Location: </b>Riley Outpatient Center</p><p><b>
Overview: </b>This role provides administrative and operational support for the division chief and research physicians within a positive, close‑knit, and collaborative team environment.</p><p></p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><ul><li>
Provide administrative and technical support to leaders and teams</li><li>
Manage calendars and schedules</li><li>
Coordinate meetings and travel arrangements</li><li>
Process invoices and handle inquiries</li><li>
Address basic administrative and technical issues with guidance as needed</li></ul><p></p><h2 class="jobSectionHeader"><b>
Top Skills &amp; Attributes</b></h2><ul><li>
Strong organizational and operational support skills</li><li>
Excellent communication and relationship‑building abilities</li><li>
Proactive mindset with the ability to multitask</li><li>
Reliable, detail‑oriented, and adaptable</li><li>
Willingness to pivot and jump in wherever needed</li><li>
Ability to guide students throughout the facility as needed</li></ul><p></p><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li>
High school diploma/GED required</li><li>
0&ndash;3+ years of relevant experience (administrative experience preferred)</li><li>
Experience working in a matrixed or complex environment is a plus</li><li>
Basic proficiency in Microsoft Office (Word, PowerPoint, Excel)</li></ul><br>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Assistant-Administrative

<div><div><div><div><h1 class="jobSectionHeader"><b>Assistant-Administrative- 16 Hours Per Week</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><div><div>Job Title</div></div><div><div>
Radiology Reading Room Assistant</div></div><div><div>
Department</div></div><div><div>
Radiology</div></div><div><div>
Location</div></div><div><div>
Methodist Hospital &ndash; Radiology</div></div><div><div>
Position Summary</div></div><div><div>
The Radiology Reading Room Assistant provides administrative, workflow, and communication support to Radiology teams to ensure efficient operations, timely communication, and high‑quality patient care. This role serves as a central point of coordination between radiologists, clinical staff, and operational systems in a fast‑paced healthcare environment.</div></div><div></div><div><div><br>
Work Schedule</div><ul><li><div><b>
Hours:</b> 8:00 AM &ndash; 4:00 PM Saturday/Sunday</div></li><li><div><b>
Coverage Requirements:</b> Includes weekend rotations; holidays worked when scheduled on a weekend</div></li></ul></div><div><div>
Hybrid Work Option</div><ul><li><div>
Eligible after <b>six (6) months</b>, contingent upon successful completion of training, demonstrated competency, and operational approval. At least 1 remote work day</div></li></ul></div><div></div><div><div><br>
Essential Duties and Responsibilities</div><ul><li><div>
Triage incoming calls and facilitate timely, accurate communication among radiologists, clinical personnel, and support teams</div></li><li><div>
Monitor and manage the Radiology task board to support efficient workflow and prioritization</div></li><li><div>
Provide operational support to radiologists, including assistance with reports, images, and basic IT-related issues</div></li><li><div>
Maintain reading room readiness and provide coverage as needed to support continuity of operations</div></li><li><div>
Provide basic administrative and technical support to leaders and departmental teams</div></li><li><div>
Identify, troubleshoot, and resolve routine administrative and technical issues as they arise</div></li><li><div>
Adhere to departmental policies, confidentiality standards, and regulatory requirements</div></li></ul></div><div></div><div><div><br>
Performance Expectations</div></div><div><div><b>
At 3 Months:</b></div><ul><li><div>
Independently performs core job responsibilities</div></li><li><div>
Meets established response time and coverage standards</div></li></ul></div><div><div><b>
At 6 Months:</b></div><ul><li><div>
Demonstrates consistent accuracy and reliability</div></li><li><div>
Communicates effectively with multidisciplinary teams</div></li><li><div>
Provides dependable coverage and begins contributing to process improvement initiatives</div></li></ul></div><div><div><b>
At 12 Months:</b></div><ul><li><div>
Recognized as a trusted and dependable team member</div></li><li><div>
Demonstrates near‑perfect execution of job duties</div></li><li><div>
Actively contributes to workflow optimization and improved patient experience</div></li></ul></div><div></div><div><div><br>
Required Knowledge, Skills, and Abilities</div><ul><li><div>
Strong organizational and multitasking skills in a high‑volume environment</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Ability to maintain professionalism and clarity under pressure</div></li><li><div>
Strong attention to detail and problem‑solving ability</div></li><li><div>
Proficient in healthcare electronic systems; Cerner experience preferred</div></li><li><div>
Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint)</div></li></ul></div><div></div><div><div><br>
Education and Experience Requirements</div><ul><li><div>
High School Diploma or GED required</div></li><li><div><b>
0&ndash;3+ years</b> of relevant experience; prior administrative or healthcare experience preferred</div></li><li><div>
Experience working in a matrixed or complex organizational environment a plus</div></li></ul></div><div></div><div><div><br>
Physical and Work Environment Requirements</div><ul><li><div>
Ability to sit or stand for extended periods</div></li><li><div>
Ability to manage multiple tasks simultaneously in a fast‑paced clinical setting</div></li></ul></div><br>
<div></div>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Assistant-Administrative- 16 Hours Per Week

Intecrowd

<div><div><p>Founded by former Workday clients, we value partnership and engagement as a cornerstone of our business. With years of functional and technical experience in all phases of Workday's deployment life cycle, we can determine the most efficient integration designs and rapid deployment strategies. We develop maintainable solutions and provide support for integration testing and updates for new Workday releases.</p></div><p>
As an <b>Administrative Assistant</b>, you will support day-to-day business operations by providing administrative, financial, and organizational support to internal teams and leadership. This role is responsible for coordinating administrative activities, supporting accounting processes including accounts receivable and accounts payable, assisting with collections, and maintaining accurate electronic documentation. The Administrative Assistant will help ensure efficient office operations and contribute to a highly organized and responsive work environment.</p>
<p>
This remote role can be located anywhere within the U.S. to perform the required responsibilities.</p>
<h3 class="jobSectionHeader"><b>
KEY FUNCTIONAL EXPECTATIONS</b></h3>
<ul><li>Provide general administrative support to leadership and internal teams.</li>
<li>Manage calendars, schedule meetings, coordinate internal and external communications, and assist with travel arrangements when needed.</li>
<li>Prepare, format, and distribute business documents, reports, and presentations.</li>
<li>Support <b>Accounts Receivable (AR)</b> processes including invoice tracking, monitoring outstanding balances, and assisting with collections follow-ups.</li>
<li>Assist with <b>Accounts Payable (AP)</b> processes including tracking invoices, submitting expenses, and ensuring timely payment processing.</li>
<li>Support <b>collections activities</b> by monitoring aging reports and following up with clients regarding outstanding invoices in a professional and timely manner.</li>
<li>Maintain accurate <b>electronic filing systems</b>, including organizing contracts, invoices, project documentation, and financial records.</li>
<li>Ensure proper version control and document management across internal shared systems.</li>
<li>Assist with data entry and maintenance of company records within internal systems.</li>
<li>Prepare reports, spreadsheets, and summaries to support finance, operations, and leadership teams.</li>
<li>Help coordinate internal processes to improve administrative efficiency and organization.</li>
<li>Maintain confidentiality of financial information, contracts, and internal documents.</li>
</ul><h3 class="jobSectionHeader"><b>KEY TEAM EXPECTATIONS</b></h3>
<ul><li>Foster a culture of proactive communication, responsiveness, and collaboration.</li>
<li>Support team members across departments with administrative and operational needs.</li>
<li>Demonstrate strong attention to detail and organizational skills in managing documentation and processes.</li>
<li>Ability to take direction from multiple stakeholders and appropriately prioritize tasks.</li>
<li>Maintain professionalism and a service-oriented mindset when interacting with internal teams.</li>
<li>Identify opportunities to improve administrative workflows and document management practices.</li>
<li>Contribute to a positive, supportive, and highly organized team environment.</li>
</ul><h3 class="jobSectionHeader"><b>REQUIRED SKILLS AND EXPERIENCE</b></h3>
<ul><li>2+ years of experience in an <b>administrative assistant, office coordinator, or operations support role</b>.</li>
<li>Experience supporting <b>Accounts Receivable, Accounts Payable, or basic accounting functions</b> is a plus.</li>
<li>Strong organizational and <b>electronic document management skills</b>.</li>
<li>Proficiency in <b>Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</b> or similar productivity tools.</li>
<li>Experience working with<b> Quickbooks</b>, <b>accounting or financial systems</b> is a plus.</li>
<li>Excellent <b>written and verbal communication skills</b>.</li>
<li>Strong attention to detail and ability to manage multiple priorities simultaneously.</li>
<li>Ability to work independently in a <b>remote environment</b> while maintaining strong communication with team members.</li>
<li>Strong problem-solving skills and a proactive approach to administrative support.</li>
<li>Ability to maintain <b>confidentiality and handle sensitive financial information</b>.</li></ul><p></p><div><p><br>
Employer's Rights:</p>
<p>
Intecrowd has the right to revise this job description at any time. This job description is not a contract for employment. This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.</p>
<p>
Equal Opportunity Statement:</p>
<p>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.</p>
<p>
Applications for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Intecrowd.</p></div></div>

Administrative Assistant

Firefly Children & Family Alliance

<div><p><b>BUILD A CAREER THAT MEANS MORE</b></p><br>
<p></p>
<p><b>
Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.</b></p>
<p>
The Human Resource department at Firefly Children &amp; Family Alliance is currently seeking a part-time Administrative Assistant in Indianapolis, IN. This position is on-site, part-time, Monday through Friday, at our office located at 2240 N Meridian St. Our Administrative Assistant will support our Human Resource team with administrative tasks. You will report to the Director of Human Resources.</p>
<h2 class="jobSectionHeader"><b>
You Will:</b></h2>
<p>
Administrative Support (70%)</p>
<ul>
<li>Provide support to the employee training system</li>
<li>Prepare and execute reports for internal and external audits</li>
<li>Assist with intern program analysis</li>
<li>Assist in compiling other HR-related data, which includes student loan repayment benefits, tuition reimbursement, and maintaining employee records.</li>
</ul>
<p> Onboarding and Orientation (20%)</p>
<ul>
<li>Work with the HR team to deliver an informative, engaging, and helpful orientation process</li>
<li>Add new hires to Paycom</li>
</ul>
<p> Recruiting (10%)</p>
<p>
</p><ul><li>As needed, participate in job fairs and other external recruiting opportunities</li>
<li>Provide helpful and accurate information about the organization by developing an understanding of the culture of Firefly Children &amp; Family Alliance, and communicate that while serving as a contact for HR inquiries</li>
</ul><h2 class="jobSectionHeader"><b>You Have:</b></h2>
<ul><li>High School Diploma or equivalent and two years of administrative experience</li>
<li>Must be at least 21 years of age</li>
<li>Valid driver's license with valid insurance</li>
<li>Proficient in Microsoft Office suite (Word, Excel, and Outlook); able to acquire knowledge and mastery of internal proprietary database and systems</li>
<li>Strong organizational and time management skills, including ability to multi-task</li>
<li>Knowledge of non-profit social services preferred, but not required</li>
</ul><h2 class="jobSectionHeader"><b>EQUAL EMPLOYMENT OPPORTUNITY</b></h2>
<p>
Firefly Children &amp; Family Alliance does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, and disability.</p><br>
<p></p>
Applicant Tracking Software by ExactHire: 03695pgl5e8mxldez7xj</div>

Administrative Assistant - Part Time

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Nephrology Associates of Northern Illinois and Indiana

<div><p>About NANI: NANI is the nation&rsquo;s largest Nephrology practice. We have provided excellence in specialty kidney care for over 50 years. NANI&rsquo;s nephrology practices are primarily operated in northern Illinois and throughout northern and central Indiana, with additional locations in New Jersey. NANI&rsquo;s scope of care and services includes difficult-to-control hypertension, kidney disease, kidney injury, kidney transplant, and related services, as well as groundbreaking and lifesaving clinical research and consulting services.</p><p></p><p><br>
Join Our Team!</p><p>
NANI is seeking a professional, reliable, patient-focused, and detail-oriented Certified Medical Assistant to join our team. This is an incredible opportunity for someone looking to get their start as a Medical Assistant.</p><p>
Benefits including a great schedule (no weekends), health, dental, 401k, generous Paid Time Off, and great working conditions.</p><p>
As a Medical Assistant, you will work to provide outstanding care for our patients with kindness and empathy in a collaborative environment. You will be responsible for performing a wide range of clinical and administrative duties to ensure efficient operation of our medical office and to provide direct and indirect patient care under the supervision of the Practice Manager and/or Physicians.</p><p></p><p><br>
What You&rsquo;ll Do</p><ul><li> Maintains examination area. Prepares and cleans treatment rooms and medical instruments.</li><li> Interviews patients and documents basic medical history.</li><li> Performs basic diagnostic procedures and data collection, including vital signs and reconciling patient medications.</li><li> Assists during medical examinations</li><li> Monitors and communicates patient complaints or changes in patient condition, especially those that are life-threatening or with abnormal vital signs.</li><li> Provides patient education as directed by a physician regarding treatment, special diets, medication, follow-up diagnostic tests and healthy lifestyle information.</li><li> Assist with pharmacy refills and patient callbacks.</li><li> Documents all patient care provided.</li><li> May perform administrative or clerical duties as assigned, including filing, reception, scheduling, data entry, insurance verification, faxes, patient correspondence, billing, and patient registration.</li></ul><p>
What You&rsquo;ll Bring</p><ul><li> High school diploma or equivalent</li><li> Previous relevant healthcare experience</li><li> NRCMA, CMA, RMA, CCMA, or CMAA certification preferred</li><li> Excellent time management skills and ability to multi-task and prioritize work in a fast-paced environment</li><li> Social awareness</li><li> A patient first approach</li><li> Excellent communication and listening skills</li><li> Strong organizational and planning skills</li><li> 1+ years of experience with Electronic Medical Records (EMR) software preferred</li><li> Secondary language proficiency a plus</li></ul><p><b>
Must have Epic experience</b></p><p><b>
Must Travel most days to all locations, but not limited to: Lebanon, Lafayette, Greencastle, and Southside Indy</b></p></div><p></p>

Medical Assistant

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
<br><br>
Dinsmore is seeking a Legal Administrative Assistant at our Indianapolis, IN location to support multiple attorneys/paralegals in connection with commercial litigation.
<br><br>
Responsibilities
<br><br>
<ul>
<li>File and client management, formatting, proofreading and editing of documents, electronic filings, time entry, expense reimbursements, travel arrangements, and other administrative support</li>
</ul>
Requirements
<br><br>
<ul>
<li>Solid work history including 3-5 recent years providing legal administrative support in the area of litigation required</li>
<li>Effectively reporting to multiple attorneys</li>
<li>Exposure to the following practice areas or a desire and ability to learn these areas is necessary: Environmental, Workers’ Compensation, Commercial Litigation, and TORT</li>
<li>Ability to communicate effectively with all levels of staff including attorneys, paralegals and other Assistants throughout the Firm</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite, .pdf editing software, and related legal software</li>
<li>Experience with E-filing (federal and state)</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills, with a keen ability to multi-task</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>We seek candidates that are self-directed, high energy, and have advanced computer skills</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

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