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admin assistant / secretary Jobs in Abu Dhabi

admin assistant / secretary

administrative assistant Jobs in Abu Dhabi

administrative assistant

assistant hairdresser

NayaConnect.com

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks including providing support to managers and employees, assisting in daily office needs and managing company&rsquo;s general administrative activities.Job will be based in Kizad, Abu Dhabi.Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>What is your age?</li><li>Where are you from?</li><li>What is your salary expectation?</li><li>When can you join?</li><li>Are you ok to work in Kizad Location? How will you manage your transport?</li></ul>Experience:<ul><li>Admin Assistant: 3 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Admin Assistant (Tagalog Speaker)

AYA HOLDING GROUP

We&rsquo;re Hiring: Assistant Property Manager Abu Dhabi, UAEAYA Property is looking for a proactive and organized Assistant Property Manager to support the management of our residential and commercial property portfolio in Abu Dhabi and Al Ain.The ideal candidate will assist in ensuring smooth day-to-day property operations, tenant coordination, and maintenance management.Requirements:<ul><li>Previous experience in property management or real estate in the UAE (preferred)</li><li>Strong organizational and coordination skills</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Ability to handle tenant relations and coordinate with maintenance teams</li><li>Proficient in Microsoft Office and basic property management systems</li><li>UAE Valid Driving License and access to a car</li></ul>Key Responsibilities:<ul><li>Assisting the Property Manager in the daily operations of the property portfolio</li><li>Coordinating tenant inquiries, requests, and move-in/move-out procedures</li><li>Monitoring maintenance requests and coordinating with contractors and service providers</li><li>Assisting with lease documentation, renewals, and tenant records</li><li>Conducting property inspections when required</li><li>Supporting administrative tasks related to property management</li></ul>Location: Abu DhabiInterested candidates may send their CV to: kate@ayahg.comNote: Only candidates with relevant experience in property management or real estate will be considered. If you do not meet the required qualifications, kindly refrain from applying.Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have in property management or real estate in the UAE?</li><li>Do you have a valid UAE driving license?</li></ul>

Assistant Property Manager

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

MediTrust Management of Medical Facilities

Are you an Excel whiz with a passion for accounts and administration? If so, we want you on our team! We are seeking a highly organized and detail-oriented Office admin Assistant to join our office. In this role, you will play a vital part in supporting our team and ensuring efficient office operations.Requirements:Microsoft knowledgeHR skillsAccounting SkillsHealthcare ExperienceKnowledge of KPIJob Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthApplication Question(s):<ul><li>Visa status</li><li>Expected joining date</li></ul>Experience:<ul><li>administrative: 1 year (Preferred)</li><li>Healthcare: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant

Emirates Investment Authority

<div>Purpose
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Core Responsibilities
Responsibilities and duties<ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul> 
Requirements 
Qualifications &amp; Experience
Education<ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul>
Experience<ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul>
Technical &amp; Functional Skills<ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul>
Behavioural Competencies<ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

Executive Assistant

<div>
 Purpose
 
 
 The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
 
 
 The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
 
 
 Core Responsibilities
 
 
 Responsibilities and duties
 
 
 <ul>
 <li>
 Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management
 </li>
 <li>
 Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication
 </li>
 <li>
 Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
 </li>
 <li>
 Dealing with incoming email, letters, often corresponding on behalf of the Executive Director
 </li>
 <li>
 Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks
 </li>
 <li>
 Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness
 </li>
 <li>
 Support SA department in streamlining data structure of SA documents and filings
 </li>
 <li>
 Develop and implement process improvements to enhance operational efficiency and administrative workflows
 </li>
 <li>
 Maintaining the budget/accounts for the department ensuring accuracy
 </li>
 <li>
 Writing and keeping custody of minutes of SA department meetings and all follow ups on action items
 </li>
 <li>
 Oversee coordination of department-related events, workshops, and stakeholder meetings
 </li>
 <li>
 Producing documents, briefing papers, reports and presentations;
 </li>
 <li>
 Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings
 </li>
 <li>
 Carrying out specific projects and research;
 </li>
 <li>
 Supporting the team and any projects or establishments that comes under the department
 </li>
 <li>
 Perform other duties as assigned by Line Manager
 </li>
 <li>
 Drafting external communications (English and Arabic)
 </li>
 <li>
 Translating documents
 </li>
 <li>
 Covering the CEO Office as required
 </li>
 <li>
 Maintaining online records and systems as required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications &amp; Experience
 
 
 Education
 
 
 <ul>
 <li>
 High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities
 </li>
 <li>
 Proven ability to handle Board documentation, and governance-related tasks
 </li>
 <li>
 Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication
 
 
 </li>
 </ul>
 Technical &amp; Functional Skills
 
 
 <ul>
 <li>
 Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills
 </li>
 <li>
 Excellent interpersonal and communication skills (oral, written, presenting)
 </li>
 <li>
 Flexibility to work and interest in working across sectors when required
 
 
 </li>
 </ul>
 Behavioural Competencies
 
 
 <ul>
 <li>
 Radiating positive energy and enthusiasm, can-do mentality
 </li>
 <li>
 Drive to achieve, goal and results oriented
 </li>
 <li>
 Ownership, takes responsibility for all work activities and personal actions
 </li>
 </ul>
</div>

Solution Team General Contracting

We are looking for experienced Assistant Storekeeper that can join immediately!<ul><li>Preferably with work experience in Construction or Contracting company</li><li>Familiarity with standard concepts and best practices in a stockroom or warehouse environment</li><li>Analytical mind with ability to make accurate mathematical computations</li><li>Excellent written and verbal communication skills</li><li>Competencies in data entry, analysis, and management</li><li>Keen attention to detail and ability to effectively manage time</li><li>Ability to safely and legally operate a forklift</li><li>Skills to operate common office equipment</li><li>Minimum of a high school diploma or equivalent</li><li>2+ years of experience in storekeeping, inventory control, or recordkeeping</li><li>knowledgeable with Microsoft Excel, Word, PDF File</li><li>Can communicate fluently in English language (written and verbal)</li></ul>Job Types: Full-time, PermanentWork Location: In person

Assistant Storekeeper

Explore 22+ Assistant hairdresser in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

22 assistant hairdresser jobs In Abu Dhabi

Admin Assistant (Tagalog Speaker)

Assistant Property Manager

Administrative Assistant / Government Affairs (Female)

Admin Assistant

Executive Assistant

Executive Assistant

Assistant Storekeeper